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Home My WebLink AboutMINUTES Community Development Committee 1999-04-22BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS yCommunity Development Committee April 22, 1999 Committee: Attending: Also Attending: Chairman Barker and Trustee Doylen All Assistant Town Administrator Repola, Director Kilsdonk, Advertising Manager Marsh, Deputy Clerk van Deutekom Chairman Barker called the meeting to order at 8:00 a.m. 1. CHAMBER RESORT ASSOCIATION (CRAI a. Monthly Report. CRA Director David Thomas reported that the CRA will host a 1999 New Years Eve Gala on December 31, 1999 from 9:00 p.m. to 1:00 a.m. at the Conference Center. Tickets will be available May 1st and will cost $50 per person. The annual CRA Trade Show will be held May 4th from 1:00 p.m. to 7:00 p.m. at the Conference Center. A reception, sponsored by Key Bank, is planned immediately following the show. Other items discussed include the CRA’s internet website, information requests, and the new phone answering system. 2. COMMUNITY DEVELOPMENT a. b. Community Profile. Director Stamey presented an updated Profile that includes the most recent census information. Floodplain Development Policy and Procedure. Director Stamey reported that the Town issues a floodplain development permit for development that occurs within the Town’s floodplains and with the issuance of a floodplain development permit, there should be other operating procedures to insure that construction complies with the issued permits. Director Stamey presented a Building Permit/Floodplain Development Permit Policy and Procedure. The policy clarifies the permit process and requirements and provides for a pre-construction conference between the applicant/contractor and staff. The policy also identifies a stop work order measure for violations. The Committee recommends approval of the Building Permit/Floodplain Development Permit Policy and procedure as presented. MARKETING Advertising Report: Peter Marsh presented an insert promoting summer activities and reported that the insert will appear in Boulder, Longmont, Loveland, Ft. Collins, Greeley, and Cheyenne newspapers on Sunday, May 2nd. Overall Vacation Planner requests are down only 17.3% and the level of advertising generated responses is up 42.5%, compared to this time last year. Incoming 800 calls continue at a relatively level pace, down only 3% from 1998. E-mail requests for planners are up 13%, compared to the same period last year, and total visits are up 17,442 for a gain of 77%. Susie Blackhurst, of Market Reach, presented a summary of the media relations program for 1998. The summary of data reflected coverage in Colorado newspapers only, no special coverage was included (i.e., magazine, TV, or radio). A significant increase in regional coverage was noted from $89,860 in 1997 to $144,390 in 1998. Ms. Blackhurst also noted that visuals are extremely beneficial in story coverage and presentation. Conference Center Report - None BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - April 22,1999 - Page 2 MUSEUM a. Monthly Report: Director Kilsdonk reported that a new exhibit entitled 1899: Preparing for a New Century will open May 7th and a joint reception with the Art Center of Estes Park is planned from 5-7 p.m. Lew Dakan donated two prints of a photograph of Estes Park in 1899, from the Museum’s collection, as door prizes. The reception is free and open to the public. Archaeology of the Estes Park Area: Who Lived Here Before Us, a free children’s program held at the Allenspark School, will open May 15th. Registration is required. A free day at the Museum is scheduled May 18th in celebration of International Museum Day. The Parade of Years Automobile Tour is scheduled May 22-23. Automobiles will be displayed at the Museum on Sunday from 9-11 a.m. and the Town will provide breakfast to the drivers. The Top Hands’ Estes Park Antiques and Collectibles Show, in conjunction with the Museum, will offer Object Identification Day, on May 29th at the Fairgrounds. This event is a fundraiser for the Rodeo Committee and the Museum. b. HVAC System Bid - Director Kilsdonk reported that the Town Trustees approved installation of a humidity-ventilation-air conditioning unit at the Museum as part of a federal grant match. The 1999 Budget included $25,000 for this project. Timberline Mechanical Services, Inc. submitted a bid of $25,107.76 to install the system. The Committee recommended approvai of the contract to Timberline Mechanical Services, Inc. for $25,107.76. SENIOR CENTER a. Monthly Report: Director Kilsdonk presented the monthly report highlighting the following: the Senior Center will hold their annual meeting on May 3rd and the regular Senior Center board meeting will follow. Priscilla Haughey has been promoted to Food Service Manager. The Senior Center served 491 meals on wheels and 695 congregate meals during March. SPECIAL EVENTS a. Parade Permits - Request Approval. The Longs Peak Scottish Highlands Festival requested parade permits for the Torch Parade on September 10th at 8:30 p.m. A police escort is requested in the east bound lane on Elkhorn Ave. from Tregent Park to Bond Park - no street closure. The Scottish Festival Parade on September 11th at 10:00 a.m. Street closure of Elkhorn Ave. from West Park Center to the Chamber building is requested. The Committee recommends approval of the permits as presented. b. Update on Multi-Use Field: Continued to the May committee meeting. There being no further business. Chairman Barker adjourned the meeting at 8:55 a.m. APPROVED APR 2 7 1999 TOWN OF ESTES PARK BOARD OF TRUSTEES itfKj Rebecca van Deutekom, Deputy Town Clerk