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Home My WebLink AboutMINUTES Community Development Committee 1997-01-02BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS / Community Development Committee January 2, 1997 Committee; Attending: Also Attending: Chairman Doylen, Trustees Barker and Marshall All Town Administrator Klaphake, Directors Hinze, Kilsdonk and Stamey, Advertising Manager Marsh, Clerk O'Connor Absent:Director Stamey chairman Doylen called the meeting to order at 8:00 a.m. COMMUNITY DEVELOPMENT. crossroads Ministry - Request for Funding. Administrator Klaphake and Chief Repola reported on recent meetings with Larimer County where they discussed the possibility of the County and Crossroads working together. As the meetings proved unsuccessful, staff is recommending the 1997 annual budget allocation of $10,000 traditionally paid to Larimer County for human development exoenses be paid directly to Crossroads. When the Town allocated the funding to the County, the County provided (salaries); the Town could ask for acco\mtabili1^ directly fr Crossroads and insist more specific data be provided. rvnccs-rnads Executive Director Lois Muehlbauer addressed how CrolsrSSi manages those in crisis and how. Crossroads promotes indeoendence. Their Mission Statement, List of Directors, and 1995-1995 statistical comparison sheet distributed. Additional clarification followed wlrn the -commending for'budget* \ood medical- dental/medi^ine attention -^duelit”0ittehae accountability report will be due to tne lown f 1997. 1996 Advertising Report. Manager reported on toe Virtual Visitors Guide, National Magazine Advertrsxng f°v±1997, w|nd Pslllisrtc;S wDh?c/hVaindnrcanted: Syas Oef d3°i> -^ftoe 800 iS^S%%i?ephaon%n;^« arr.£down - ^reflection "of the Accoiimodation Betteraent. ^u2^inIJdng0Ld"gfied1?^ which IS now on E-111311) *. V win return to color iSClUhowaeveerPh?hrsi"e>'1will be reduced to accommodate funding. |^;iesh0rtoe 1997 EventWSchedule was also distributed. MUSEUM. Hewlett-Packard has awarded a fpa™-datt0at^aesroi£enfdaSm?“ptoHtUoSse“d It will be used for a new Park dah\abibta®eal01’ery. Eob Hope's TV genealogical information in ^ • 4-or- and speakers. Staffvideo aSd Stereo has donated a video ~e"1-Ve“dtg®aKarea of the rsiSmP:h;rSePv1iasTtogrst=Lld vlew a short introductory video on the museum and Estes Park history. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - January 2, 1997 - Page 2 Last summer, staff invited artists from around the state to design benches along historical or natural themes of the area. Thirteen creative entries were received. A committee comprised of Advisory Board members. Chairman Doylen, Dan Speedlin and museum staff selected three fun and unusual designs which are scheduled for installation by May 2nd (renovation grand opening). The benches are being funded by the Friends and will be displayed in the rear courtyard area. One of the key concepts to emerge from the marketing brainstorming session last spring was to enhance efforts to reach children and families. The first program in 1997 will be a storytelling by Katy Little. This program is scheduled January 25 in the Library's Hondius Room. Admission is free. Statistics were also reviewed. SPECIAL EVENTS. 1996 Christmas Parade. The spectator count for the eighth annual Christmas Parade was down from 1995, possibly due to snow conditions. However, the parade was successful and there is evidence that spectators are lodging in Estes Park over the weekend. All those assisting in producing the parade were commended for their efforts. Horse Show Agreements. The Committee reviewed the following standard Horse Show Agreements; Copper Penny Horse Show, 7/19-20/97 Rocky Mountain Miniature Horse Club, 3-yr. agreement, June, 97 - June, 99.Colorado Arabian Horse Club, 2-yr. agreement, July, 97 98 •Colorful Colorado Quarter Horse Show, 6/12-15/97. and Pursuant to the Town Board's suggestion. Director Hinze attempted to obtain 3-vr. contracts, however, not all horse shows complied. Trustees Barker and Marshall expressed their displeasure, stating that oerhaos the Town may have relinquished substantial opportunity wlS fhfsSLer'roro p/oposal, opting to associations. Chairman Doylen announced that this item wouia further discussed in Executive Session. EVEPD inline Skating Agreement. The committee recommends approval of the Agreement with the Estes Valley Recreation and Park District for the use of Barn W for Inline Skating. National Weather Station Facility Request. Dif®^tor Hinze reported on the National Weather Station reflect for placement station at frah15 wea'ther’ staWon and he presented a drawing of f %TeSn\mU1sTte (behind the museum buildings north of the Co^itteeW0^e<^im^^ds tpostponing a decislon^until J^bruary :?Sern34a?i“i|ment S cSMJ located, including the R«NP. Request Authorization to obtain BidsJTor ^°f;h\-Sr“101deTrng<,of1?he Director Hlnze requested dutoorization to bid toesr^Oiocatgng the theU1soi??; incUneVthethLnew wrestrOaOmd building, accompliSrthfs,f th"?'rtoTand partitions must be removed. The BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - January 2, 1997 - Page 3 existing slope will also be corrected to improve the midway. The Director has been in contact with Longmont Port-A-Stall, the company that originally installed the building, and is requesting approval to sole-source this bid. The remaining portions of the project would be bid separately. Staff desires the building to be in-service in May, and believes that following the remodeling, the building could be used for various community events/meetings. The Committee recommends approval of staff's request to sole-source the building, and bid the other items as identified above, returning to the Committee with actual bids. Frost Giant Race/EVRPD. The Annual Frost Giant Race is scheduled January 19, 1997. The 5K and lOK foot races will begin at the Municipal Building/MacGregor Ave. to MacGregor Ranch. This event is sponsored by the EVRPD, and the Police Dept, has approved the route. The Committee recommends approval of the request as submitted. Lions Club Concession Agreement - Renewal and Revision. The Lions Club is proposing the following changes to the Concession Stand Agreement: 1. the Lions Club is to furnish the Town with a written inventory list—add: that the list shall designate the ownership to either the Lions Club or the Town; 2. states that all improvements, etc. becomes the property of the Town—add: "when permanently placed or affixed in the demised premises"; and 3. request to decrease the rent from 15% to 13%. Les Foiles, President/Lions Club, stated that the majority Club's profits are returned to the community; addressed the 1,100_ volunteer hours expended by club members; and that the Club hires a manager. Mr. Foiles requested the rent be reduced to 13% based on the service they provide to the Community. Additionally, Mr. Foiles has confirmed that the Steamboat Springs Concession is assessed 10%. Chairman Doylen announced that this item would be further discussed in Executive Session. The meeting adjourned at 9:20 a.m. to Executive Session. Chairman Doylen reconvened the meeting at 10:05 a.m. Horse Show Agreements. The Committee recommends approving the copper ptnny Horse Show. Hooky Mountain Miniature Horse Show, Colorado Arabian Horse Show, and Colorful Colorado QuarterHorse Show Agreements with disappointment and regret as they were not for 3-yr. terms as previously requested. Director Hinze was authoriz^ . toYadvise the Horse Associations that the Town is seeking • commitments which may be to the Association s f^fancl1f ^ b®n|^J- based on current favorable rates. Trustee Barker will Chair a Sub committee charged with taking a pro-active stance to research other events for the fairgrounds. Lions Club concession Stand Lease. As the Town pays for the cost of operations (liquor license, trash, water, and sew^er ^ based on the increases in said utility costs, the Committee recommends approval of Revisions 1 and 2, and that the reques SSend the culient rental rate of 15% to 13% be denied. There being no further business. Chairman Doylen adjourned the meeting at 10:10 a.m. r'i X 'i ? VV *»«»Vickie O'Connor, CMC/AAE, Town Clerk m 1 4 1997 i,: vr Loic.i \ Or' |