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Home My WebLink AboutMINUTES Community Development Committee 1992-09-03BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS y Community Development Committee September 3, 1992 Committee: Attending: Also Attending: Absent: Chairman Barker, Trustees Hix and Dekker All Trustees Aldrich and Habecker, Town Administrator Klaphake, Community Development Director Stamey, Sales and Marketing Director Pickering, Advertising Manager Marsh, Museum Director Swain, Clerk O'Connor None Chairman Barker called the meeting to order at 10:01 A.M. CONFERENCE CENTER - UPDATE. First-Year Operating Report. The Conference ^ Center has just completed its first twelve months of operation. Sales and Marketing Director Pickering presented the First-Year Operating Report: thirteen (13) local events were held during the first year, with over 18,500 people supporting the events. Bookings more than doubled the number of conferences estimated for the first year. A feasibility study projected 6,000 attendees during the first year; actual number of attendees exceeded 13,935. Conference size ranged from 100 to over 1,100 people. Statistical data concerning average length of stay, average hotel rate, spending breakdown, financial summary, and future booked conferences for 3^992-95, BBC Economic Impact Model, were also reviewed. Discussion included the actual multiplier used (1.2), accountability of extended family members, and positive financial impact^ on the community. Director Pickering commented that, following the success of the Estes Park Center, Steamboat Springs, Vail, Durango, Colorado Springs, Boulder and Avon have ^ been investigating constructing such centers in their communities. Staff reported that their goal is to continue to increase the number of attendees/conference. Staff will present an annual report in December. Concerning the salt problem affecting the exterior. Administrator Klaphake noted that the surface will be power washed using a specific solution—it has been determined that it is not cost- effective to "seal" the affected area. Relating to^the addition of a marquee, staff confirmed that this expenditure will be addressed during 1993 Budget discussions. Fall Transportation Proposal. Two proposals were received to provide Fall transportation services for four (4) conferences as follows: Estes Park Trolley .................................. $5,140 Charles Limousine .................................... 7 /077 The Town invoices those accommodations providing ^ actual rooms for conferences in the amount of $2.00/room/night in an attempt to defray these transportation services—accommodations not providing conference rooms are not subject to said billing. The Committee recommends the low bid in the amount of $5,140 submitted by Estes Park Trolley be accepted. Art Work. The Cultural Arts Council of Estes Park (CACEP) and staff have proposed that Estes Park Galleries participate in an art show from September 11, 1992 through June 30, 1993. The show will BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - September 3, 1992 - Page 2 be entitled "Art Around Estes Park - Presented by the Galleries of Estes Park Association." The Committee recommends staff proceed with the Art Loan Agreements and art placement. 1992 ADVERTISING PROGRT^ - UPDATE. The Committee reviewed year-to-date packet request and telephone inquiry statistics, plus the Fall 4-color full-page ad example. Packet requests have increased 7.5% and telephone inquiries have increased 20.2% over the same period in 1991. HOUSING STUDY GROUP - REPORT. Following conclusion of their efforts, the Housing Study Group, presented the following recommendations; 1. The Town establish a Housing Authority which will be served by existing staff and a five-member Advisory Committee. The Housing Authority affordable housing: facilitate development of A. Public/private partnerships. B. State/Federal programs. C. Agency subcontract administration. Town adopt incentives to encourage development affordable housing by the private sector; of A. Waive building permit fees. B. Waive water tap fees. C. Modify the zoning regulations to allow up to fifteen (15) dwelling units per acre, subject to special review and excellent site and building design. A pre-application conference for an affordable housing development be required. This would include representatives of the applicant. Planning Commission, Housing Authority and Staff. D. No more than 30 dwelling units will be permitted in one development/location. E. The Housing Authority will request both the Upper Thompson and Estes Park Sanitation Districts to waive their sewer fees. F. Town consider applying for available grants to assist an affordable housing project. Affordability; A. B. Define affordability as 80% or less of median household income. Guarantee affordability for 20 years through deed restriction. Project: A. Housing Authority lead with development of a BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - September 3, 1992 - Page 3 moderate income housing project. Director Stamey reviewed an outline on how a local housing authority is created; a housing needs diagram identifying that the immediate need or target group would be those with a moderate income; and sample "performa." In addition, $1.3 million is available in Larimer County through the Colorado and Housing Finance Authority (CHFA) for a multi-family project. A Letter of Intent must be submitted to CHFA no later than September 15, 1992. The Committee also reviewed a letter submitted by Ron Harvey. Mr. Harvey addressed the Committee suggesting the Housing Study Group be directed to perform additional study in lieu of the Committee favorably endorsing said Group's recommendations. In summary, Mr. Harvey contends that the creation of a Housing Authority will have an adverse affect on the private developer. Housing Study Group members David Walker, Lauren Hansen, and Ann Racine urged the Committee to favorably recommend proposals 1-5 as presented. Staff advised that creation of a Housing Authority sets the mechanism in place to allow the Town flexibility and options in the development of housing. The Town's primary role is stimulating the private sector by increasing density and the potential waiving of certain fees. ^ Eligibility details will be scrutinized by the Housing Authority. There being no further discussion, the Committee recommends: (i) approval of Items 1-5 as identified above, and (2) a Letter of Intent be submitted to CHFA relating to a recruest for funding. ^ REPORTS. Polly Garrett,^ Co-Chairman/75th Anniversary Celebration, expressed her appreciation to the Board of Trustees for their support in providing space for the Art Exhibit held in the Municipal Building. Sixty-five volunteers hosted over 300 attendees. Ms. Garrett noted • 1--^er^.a^s .e^^or^ should be directed toward researching art exhibits in lieu of an art museum. Pertaining to the History Fair, $2,279.15 was raised for the Museum; 60 merchants contributed merchandise toward the Silent ?S2tiSn,+.and She eYfnt.was a success. Ms. Garrett also commended the Trustees for allowing events such as this to be funded. MUSEUM - REPORT. S™Ct0r Swa1i1n Preseuted statistics for July, 1992. The History i■ refelved with 36 children attending. Katy Karr, Program Coordinator, was commended for an excellent iob In coordinating children and interpreters. excellent Dob in The Stick Architecture Exhibition opening reception was held with criw att6ndi"?-u Curator Betty Kilsdonk and her UolunteS nd Yery hl^h quality show which was reported in the her 30* The Committee commended Director Swain andher staff for their successful projects. nert?ngbein9ll"l5f“M!ler business' chairman Barker adjourned the SEP 8 1992 ' ll f'/vflK 0i: TkUS'>'££S I if H% Vickie O'Connor, CMC, Town Clerk