HomeMy WebLinkAboutMINUTES Community Development Committee 2003-01-02 Town of Estes Park, Larimer County, Colorado, January 2, 2003
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on the
2nd day of January 2003.
Committee: Chairman Doylen, Trustees Barker and Habecker
Attending: Chairman Doylen, Trustees Barker and Habecker (delayed)
Absent: None
Also Attending: Town Administrator Widmer, Assistant Town Administrator
Repola, Directors Hinze, Joseph, Marsh, and Pickering, and
Deputy Clerk van Deutekom
Chairman Doylen called the meeting to order at 8:00 a.m.
SPECIAL EVENTS.
A. Director Hinze presented the following standard agreements and requested they
be favorably recommended for approval:
Christmas Parade, November 28, 2003.
June Rodeo Series, June 2-25, 2003.
The Committee recommends approval of the Agreements as presented.
B. Policy Manual - Park Use Permit Changes. Director Hinze presented the
following Park Use Permit additions/changes and requested they be favorably
recommended for approval:
- Addition: Definition of Activity – any form of organized activity lasting less
than 2 hours.
- Addition: Definition of Event – any form of organized activity lasting longer
than 2 hours.
- Change: A Park Use Permit shall be required for all activities/events held in
Bond Park, Riverside Plaza, Tregent Park and Performance Park and may
be required for other Town properties.
- Change: All trash shall be removed and properly disposed of by the
permittee on a continuous basis during event/activity, at the end of each day
and at the conclusion of activity/event, including all fixed and temporary
trash receptacles. Failure to do so will incur costs for the permittee totaling
$100.00 plus trash removal expenses.
- Addition: Literature Distribution - If literature is handed out to public during
an activity/event, the permittee is required to pick up all trash within a three-
block radius of the event/activity.
- Change: Damages incurred to the Town shall be the responsibility of the
permittee.
- Addition: Special Requirement for Bond Park: Refer to attached Event
Organizer Regulations for specific Bond Park requirements. No new events
will be given use of the park on holiday weekends or summer tourist season
without Community Development Committee and Town Board approval.
The Committee recommends approval of the Park Use Regulations as
presented.
C. Event Critique.
2002 Christmas Parade. Attendance was excellent due to fair weather
in Estes Park and the Front Range. A total of 7 new floats were
created this year and 17 were refurbished from 2001. Merchants
reported good sales on Friday and Saturday and daytime activities
continue to be successful.
Community Development Committee – January 2, 2003 - Page 2
Director Hinze briefed the Committee on items discussed at the recent Professional
Rodeo Cowboys Association (PRCA) National Convention and presented an article
published in Hobby Farms regarding the Estes Park Wool Market.
ADVERTISING.
Manager Marsh reported that total requests for information are up 12.5%, e-mailed
requests are up 4.55%, 800 calls are down 14.47%, and advertising responses are up
7.06%. Current Projects include: participation in the Colorado Tourism Office/PRACO
co-op advertising program, the President’s Weekend/Valentine’s Day Front Range Daily
Newspaper insert, 1st Quarter television schedules on Channel 4 and 9, Snowshoe
Series Advertisements in the Denver Post and Rocky Mountain News, the Regional
Grant Program, and the Ad Committee’s internal review of the marketing program audit
conducted in the summer of 2002.
Trustee Habecker arrived at 8:32 a.m. and remained until the meeting concluded.
CONFERENCE CENTER.
Director Pickering reported on 1999-2002 hotel occupancies, average hotel rates, 2002
visitor counts and occupancies and briefed the Committee on 2003 legislative efforts
planned to maintain statewide tourism funding.
COMMUNITY DEVELOPMENT.
A. Outdoor Display Discussion. At the November 26th Town Board meeting,
proposed outdoor display regulations were referred to the Community
Development Committee for further discussion. Director Joseph presented the
proposed regulations presented at the Town Board meeting and standards from
Mackinaw Island and the City of Mendocino for review. Areas discussed include:
percentage formulas, size/area limitations, highway corridor regulations, marketing
strategies, and the possible need for further regulations. Concerns were
expressed regarding subjective language, the lack of a comprehensive solution,
creation of additional regulations, and the complexity of the issue; therefore, it
was recommended this item be suspended and that no further action
regarding outdoor displays be taken at this time.
There being no further business, Chairman Doylen adjourned the meeting at 9:58 a.m.
Rebecca van Deutekom, CMC, Deputy Town Clerk