HomeMy WebLinkAboutMinutes Community Development Committee 08-23-2001 Town of Estes Park, Larimer County, Colorado, August 23, 2001
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on the
23rd day of August, 2001.
Committee: Chairman Doylen, Trustees Barker and Habecker
Attending: Chairman Doylen and Trustees Barker and Habecker
Absent: None
Also Attending: Assistant Town Administrator Repola, Directors Hinze,
Joseph, Kilsdonk, Managers Mahany and Marsh, Deputy
Clerk van Deutekom
Chairman Doylen called the meeting to order at 8:00 a.m.
MUSEUM REPORT.
1. Mini-Van Bids. Director Kilsdonk reported that the 1984 Ford Ranger Pickup
(G-27) has been in the Town Fleet for 17 years and is within the vehicle
replacement parameters. Bids were received from the following:
Burts Arapahoe Ford $ 21,560
Estes Park Auto Mall 22,261
The Budget includes $22,000 for replacement of this vehicle.
The Committee expressed concerns regarding the Town’s Local Purchasing
Policy and determined that the Policy warranted a full Town Board review prior
to vehicle purchase approval. Assistant Town Administrator Repola and Fleet
Manager Mahany will compile statistics, for Town Board review, comparing local
and out-of-town purchases. The Committee elected to defer approval of this
item to the Town Board.
2. Capital Campaign Feasibility Study. Director Kilsdonk introduced Dick Brown
and Jon Sypher/Friends of the Museum Board, and Gene Oja/Museum Advisory
Board who presented a request for the Town to match funds with the Friends of
the Museum for a capital campaign feasibility study to identify funding sources
for a possible Museum expansion project. The Town’s share for the capital
feasibility study would be no more than $9,000.
The Committee discussed Museum “needs” vs. “desires,” the size and
magnitude of the proposed project, attendance statistics, off-site storage,
previous expansion plans, professional fundraisers, Stanley Hall comparisons,
and remodeling vs. new construction.
The Committee directed Assistant Town Administrator Repola and Director
Kilsdonk to meet with representatives from the Friends of the Museum
Board and the Museum Advisory Board to review previous expansion
plans, identify possible phasing options, and discuss funding sources and
changes in basic operation costs, presenting findings at the September
meeting.
Community Development Committee – August 23, 2001 - Page 2
3. Bi-Monthly Report. Director Kilsdonk presented 1997-2001 Museum
attendance statistics.
SENIOR CENTER REPORT.
Director Kilsdonk presented the 1998-2001 meal counts and reported that the Museum
and Senior Center will hold a joint fundraiser on September 22nd.
ADVERTISING REPORT.
Manager Marsh presented a copy of Colorado Homes & lifestyles magazine containing
an article on Estes Park and reported that requests for Vacation Planners are up by
6.4%, 800 calls are down 17%, e-mailed requests are up 29.9%, and advertising
generated requests from Vacation Planners are up 8.3%. Other areas discussed
include the Internet Advertising Test Program and the Town’s website.
SPECIAL EVENTS DEPARTMENT.
1. Summer Rodeo Proposal. Director Hinze reported that several years ago a
proposal for a weekly rodeo was declined pursuant to the potential disruption of
other events at the Fairgrounds. Staff recently received a request to review the
possibility of a trial rodeo series for 2002. The Trial Summer Rodeo Series
would be held on Mondays, Tuesdays, and Wednesdays during the weeks of
June 3rd, 10th, 17th, and 24th. The Series would not be associated with the
Rooftop Rodeo, nor is it intended to take its place. The estimated income and
expenses are listed below:
4 Weeks 8 Weeks
12 Rodeos 24 Rodeos
Income $ 42,940 $ 85,880
Expenses 78,660 157,320
(-35,720) (-71,440)
Areas discussed include rodeo components, sponsorship, quality of stock used,
subsidy amounts, benefits of evening entertainment, and support of the
Chamber Resort Association and accommodations.
The Committee recommends approval of the 4-Week Summer Rodeo
Series concept. The funding request was referred to staff for consideration
during finalization of the 2002 Budget.
2. Estes Cycling Challenge. Todd Plummer/Estes Cycling Challenge Organizer,
presented the 2001 Event Review and proposed plans for next year. The dates
chosen in 2002 are June 12-16, which coincide with the Estes Park Wool
Market. Director Hinze assured the Committee that the two events do not
conflict. Assistance is requested from the Police Dept. for traffic control on the
15th and 16th and from the Public Works Dept. on a variety of small road-related
safety issues (including street sweeping, sign and cone loan and potential
cooperation on paving, patching and sealing schedules). Mr. Plummer also
requested financial assistance from the Town in the amount of $1,000 per day
for up to 5 days for this event.
The Committee recommends approval for the Estes Cycling Challenge to
be held June 12-14, 2002. The funding request of $1,000 per day for a
maximum of $5,000 was referred to staff for consideration during
finalization of the 2002 Budget.
Community Development Committee – August 23, 2001 - Page 3
3. Resolution – Surprise Sale Days, October 6-7, 2001. Director Hinze
presented a Resolution outlining the guidelines for the “Surprise Sale Days”
sponsored by the Special Events Dept. to be held October 6-7, 2001. The
Committee recommends approval of the Resolution as presented.
COMMUNITY DEVELOPMENT DEPARTMENT.
1. Vehicle Bids. Fleet Manager Mahany reported that the 1988 Jeep Wrangler
(G-52A) has been in the Town Fleet for 13 years and is within the vehicle
replacement parameters. Bids were received from the following:
Estes Park Auto Mall $ 16,000
Pro Chrysler Jeep 18,219
The Budget includes $20,000 for replacement of this vehicle.
The Committee recommends approval of the bid from Estes Park Auto Mall
to purchase a 2002 Jeep Wrangler for a cost of $16,000 as presented.
2. Municipal Code Revisions. Director Joseph explained revisions to Sections
5.35.010, 5.35.030, 5.35.070, 7.08.070, 7.08.080, 8.040.080, 10.16.010, and
14.12.030 of the Municipal Code. Concluding all discussion, the Committee
recommends approval of the revisions with the deletion of 8.040.080 as
presented.
The Committee directed staff to review Sections 25-12-101 et seq., C.R.S. and
return to the Committee with recommendations for revisions to Section 8.04.080
of the Municipal Code (Disturbance – sound, noise, odor, or light).
Other areas discussed include policy and procedure enforcement, building permit
summary, and the ISO rating report. Assistant Town Administrator Repola asked
Director Joseph to prepare a news release regarding the ISO report.
There being no further business, Chairman Doylen adjourned the meeting at 10:45 a.m.
Rebecca van Deutekom, Deputy Town Clerk