HomeMy WebLinkAboutMINUTES Public Safety Utilities Public Works Committee 12-08-2016Town of Estes Park, Larimer County, Colorado, December 8, 2016
Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES &
PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in the Town Hall in said Town of Estes
Park on the 8th day of December 2016.
Committee: Chair Koenig, Trustees Martchink and Nelson
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Police Chief Kufeld, Director Bergsten, Director
Muhonen, Manager Landkamer and Recording Secretary
Beers
Absent: None
Chair Koenig called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
None.
PUBLIC SAFETY
None.
Reports
1. Verbal Updates and Committee Questions: Chief Kufeld presented an update on
Blue Santa fundraising efforts stating over $9,000 was collected, $1,000 of which
was raised by Town staff donations. Through the department’s efforts, 106
people would receive food and toiletry items this year. Police Auxiliary members
currently manage the Blue Santa efforts.
2. The department has a police officer candidate who graduates from the Academy
on December 16, 2016, after which a formal offer would be extended with a
potential hire date of December 27, 2016. He added the department would lose
two officers next week and would continue the hiring process to fill the vacancies
and be fully staffed by summer.
UTILITIES
SALE OF FORMER CRYSTAL WATER COMPANY PROPERTIES.
Director Bergsten stated the Town acquired the Crystal Water Company on February
17, 1989, which included two lots abutting Cheley Camp property. The Town has never
used these lots and there are no plans to do so. The water rights associated with the
Sanborn Pond are not usable for municipal operations. No market value for these water
rights exists, as they are limited to filling the Sanborn Pond. The pond has a State
regulated dam, which requires mandated repairs to the dam by 2018. Cheley has
offered to purchase the land locked lots for $217,333. Director Bergsten stated that the
property is only accessible through the Cheley property. The vacant 2.8-acre lot would
be purchased for the appraised amount. They have offered one-third the appraised
value for the Sanborn Pond lot which takes into account dam repair costs. The
Committee recommended the sale to Cheley Camp, contingent on future approval
of a real estate contract by ordinance be included as an action item on the
January 10, 2017 Town Board meeting.
2017 EXPENDITURES APPROVAL.
Public Safety, Utilities & Public Works Committee – December 8, 2016 – Page 2
Director Bergsten requested Town Board approval of expenditures over $100,000 for
both Geographical Information System (GIS) and engineering services. In 2013 and
2014 competitive requests for proposals resulted in the execution of five-year
agreements to provide GIS and engineering professional services. The proposed 2017
budget for the Utilities department included $400,000 for GIS services and $400,000 for
engineering services. These funds are spread out between operations and capital
projects. The department proposed Town Board approve Utility GIS expenditures not to
exceed $400,000 and water engineering expenditures not to exceed $400,000,
contingent upon approval of the 2017 budget by the Board. The Committee
recommended approval to the Town Board of the expenditures not to exceed
$400,000 under the existing contract for GIS services with InVision and
engineering services not to exceed $400,000, to be included on the Consent
Agenda at the January 10, 2017 Town Board meeting.
Reports
1. Verbal Updates and Committee Questions: None.
PUBLIC WORKS
Reports
1. Verbal Updates and Committee Questions: Manager Landkamer gave an update
on the security cameras which would be installed next week, including the Visitors
Center and meets the budget of $100,000. He stated the Museum would be priority
in 2017 and the division would consider installation with the upcoming remodel.
2. Director Muhonen discussed the 2017 Street Improvement Program (STIP),
which has a proposed budget of $1.2 million worth of street improvements and a
projected 1A Sales Tax revenue of $1.675 million. The department would request a
budget amendment in 2017 from $1.2 to $1.6 to utilize the revenues received in
2017. Town Administrator Lancaster stated this information would be discussed at
the Study Session on February 14, 2017.
3. Transit Facility Parking Structure – Precast subcontractor requested storing/stock
piling 30 semi loads of precast at the fairgrounds for easy transfer to the Transit
Facility Parking Structure site when the crane becomes available. The department
anticipates arrival of the precast members in February 2017. The department would
meet with the Bureau of Reclamation (BOR) to discuss the possibility of accelerating
the approvals for the design packages. Director Muhonen stated construction has
exposed 75 feet of fiber optic line owned by CenturyLink running under the proposed
structure. Century Link has a permit from CDOT to relocate the fiber.
4. Director Muhonen provided an explanation of the Construction
Management/General Contractor (CMGC), which allows the department to go
through line items before contracting, in turn saving the department unnecessary
funds spent correcting potential clerical errors.
5. Visitors Center Bank Restoration – The River Coalition submitted a 30% design
from their consultant and a $30,000 cost estimate, greater than what was presented
to the department. With the increase in the cost of the project the cost for the local
match would increase. The department would utilize Larimer County Open Space
funds for the local match. The department has requested an offer of in kind services
utilizing the Parks staff for placement of boulders to bridge the shortfall in the local
match. Projected date for work is March 2017.
There being no further business, Chair Koenig adjourned the meeting at 8:23 a.m.
Bunny Victoria Beers, Recording Secretary