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Home My WebLink AboutMINUTES Town Board 2021-04-13Town of Estes Park,Larimer County,Colorado,April 13,2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in said Town of Estes Park on the I 3th day of April,2021. Present:Wendy Koenig,Mayor Patrick Martchink,Mayor Pro Tern Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Also Present:Travis Machalek,Town Administrator Jason Damweber,Assistant Town Administrator Dan Kramer,Town Attorney Jackie Williamson,Town Clerk Absent:None Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. PROCLAMATION.Mayor Koenig proclaimed April 18 —24,2021 as Volunteer Week and recognized the dedication of the volunteers of the Town of Estes Park. RECOGNITION.The Board recognized Anna Marie “Ree”Ritzen 100th birthday on April 15,2021,wishing her a happy birthday on her special day. AGENDA APPROVAL. It was moved and seconded (Webermeier/MacAlpine)to approve the Agenda,and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Bangs joined Trustee Younglund at the recent Community and Family Advisory Board (CFAB)meeting to review the recent workforce housing and childcare report completed by the Town.She noted the Estes Park Non-profit Resource Center would host an introduction to advisory boards on April 15,2021.She stated she attended the ribbon cutting for the new Water shop on Brook Drive. Trustee Younglund thanked Trustee Bangs for her attendance at the CFAB meeting. CFAB continues to review options for childcare such as financing a third-party for childcare and employer-based childcare.She also attended the ribbon cutting at the Water shop and was impressed by the new facility. Trustee Webermeier stated Visit Estes Park (Local Marketing District)approved an amendment to the new CEO contract.He noted Cathy Ritter/Colorado Tourism Office Director was dismissed unceremoniously on April 12,2021.He noted her efforts over the past years and her positive guidance to a number of agencies throughout Colorado. Mayor Koenig attended Larimer County Behavioral Health Committee.PRPA elected new officers after half of the Board was not re-elected in their respective communities. David Hornbacher/Executive Director of Electric Service for Longmont was elected Chair. Trustee MacAlpine commented she attended the Water shop ribbon cutting. Board of Trustees —April 13,2021 —Page 2 Trustee Cenac stated she has attended the Western Heritage and Rooftop Rodeo committee meetings.The committees continue to be optimistic and excited for the 2021 Rooftop Rodeo.She announced the Cowboy channel would broadcast this year’s rodeo each night to 42 million homes. TOWN ADMINISTRATOR REPORT. Administrator Machalek recognized the Dispatch staff of the Town,National Park and Larimer County during National Public Safety Telecommunication Week April 11 —April 17,2021 and thanked them for their continued efforts and service to the community.He further recognized the retirements of Mike Williams/Equipment Operator and Sue Perney/Communication Center Manager and thanked them for their years of service. 1.CONSENTAGENDA: 1.Bills. 2.Special Town Board Minutes dated March 29,2021,Town Board Minutes dated March 23,2021 and Town Board Study Session Minutes dated March 23,2021. 3.Transportation Advisory Board minutes dated February 17,2021 (acknowledgement only). 4.Parks Advisory Board Minutes dated February 18,2021 (acknowledgement only). 5.Resolution 26-21 Approving the Bureau of Reclamation WaterSMART Small Scale Efficiency Program Grant Application for Smart Water Meters,$75,000,Budgeted. 6.Resolution 27-21 Setting the Public Hearing date of May 11,2021 for a New Lodging &Entertainment Liquor License filed by Trinity Hospitality LLC dba Rocky Mountain Hotel &Conference Center,1701 N Lake Avenue,Estes Park,CO 80517. 7.2021 Overlay &Patching Program Change Order for a Contract with Coulson Excavating Co.,Inc.for $761,492.50,Budgeted. 8.2021 Chip &Crack Seal Program Change Order for a Contract Extension with Vance Brothers,Inc.for $270,000,Budgeted. 9.Resolution 28-21 Acceptance of the Steuben Marital Trust Estate Donation for $9,01 8.03 for the extension of the Estes Park Trail system. It was moved and seconded (Cenac/Webermeier)to approve the Consent Agenda,and it passed unanimously. 2.LIQUOR ITEMS: 1.NEW FERMENTED MALT BEVERAGE OFF-PREMISE FILED BY MINI MART INC.DBA LOAF N’JUG #750828,561 BIG THOMPSON AVENUE,ESTES PARK,CO.Mayor Koenig opened the public hearing.Town Clerk Williamson reviewed the application for the new Fermented Malt Beverage Off-Premise liquor license,stating all paperwork and fees have been submitted.Mr. Proffitt/applicant’s representative presented the application.Ms.Shawna Bezio/District Manager for Loaf N’Jug reviewed the training provided to employees,the type of alcohol to be sold,hours of operation,and the use of a point-of-sale software to enter identification information.The corporation also uses a third party to test employees and ensure the employees are completing each sale following the company policies and state regulations.Mayor Koenig closed the public hearing.Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/Webermeier)to approve the Fermented Malt Beverage Off-Premise Liquor License Application for Mini Mart Inc.dba Loaf N’Jug #750828,561 Big Thompson Avenue,and it passed unanimously. Board of Trustees —April 13,2021 —Page 3 3.ACTION ITEMS: 1.RESOLUTION 29-21 CONTRACT WITH LOGAN SIMPSON DESIGN,INC.,FOR COMPREHENSIVE PLAN CONSULTING SERVICES FOR 2021-2022.Director Hunt stated the Town issued an REP for professional planning services to prepare and complete the new Comprehensive Plan with nine qualified submittals received. An evaluation committee consisting of two Planning staff members,one Engineering staff member,one Planning Commissioner,and one County Community Development staff member,reviewed the applications using standard professional scoring metrics and invited four firms to the interview process.The evaluation committee unanimously recommended Logan Simpson Design as the preferred consultant.Staff entered into negotiations with Logan Simpson to determine the scope of the work,schedule,cost and contract.The County has begun negotiations with Logan Simpson to perlorm County-specific comprehensive planning efforts in alignment with the Town schedule and would be complementary to the Town’s process.The proposed contract would be a not- to-exceed amount of $164,000 with an additional $8,000 for a public engagement platform through Bang the Table LLC approved by staff.The contract has a term of December 31,2022 with an option to extend for one year upon approval of both parties.It was moved and seconded (Younglund/Martchink)to approve Resolution 29-21,and it passed unanimously. 2.RESOLUTION 30-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO THE 2021 BUDGET.Director Hudson reviewed the resolution to reappropriate remaining balances on uncompleted 2020 purchase orders to fund completion of the acquisition of goods or services ordered in 2020 and roll over uncompleted projects into the 2021 budget.The budget amendment also contains additional funding for 2021 for expenses that were unknown at the time the budget was adopted,including items such as the Comprehensive Plan grant funding and expenditure,wayfinding signage for seasonal parking,the Community Drive/US Hwy 36 intersection project,delayed grant funding for the Fall River Trail, additional Water Division projects,and Medical Insurance fund contingency to address unforeseen late year plan costs.It was moved and seconded (Webermeier/Bangs)to approve Resolution 30-21,and it passed unanimously. 3.RESOLUTION 31-21 CONTRACT WITH E3 ENTERPRISES,INC.,FOR DOWNTOWN WAYFINDING SIGNAGE PILOT PROJECT.Director Muhonen stated an RFP was issued and three bids were received for seasonal paid parking wayfinding signage pilot project,with E3 Enterprises,Inc.submitting the lowest bid.The project has been designed as a pilot project utilizing shorter life-span and lower cost materials for three reasons:1)construction expediency with a need to complete by May 21,2021 prior to paid parking implementation;2)to gain meaningful public input on the signage and ability to alter at a minimum cost;and 3)the financial cost would be minimized if the public rejects paid parking.Staff recommended approval of the contract to improve wayfinding downtown and replace inconsistent,laded and poorly placed signage.The new signage would provide clear guidance to,and identification of,both free and paid parking opportunities.Staff further recommended a total budget of $134,000 be approved for the contracted amount of $121,590 and a contingency of $12,410 for unanticipated conditions encountered during construction.After further discussion,it was moved and seconded (Martchink/Bangs)to approve Resolution 31-21,and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 8:30 p.m. Williamson,Town Clerk