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HomeMy WebLinkAboutMINUTES Town Board 2021-02-09Town of Estes Park,Larimer County,Colorado,February 9,2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in said Town of Estes Park on the gth day of February,2021. Present:Wendy Koenig,Mayor Patrick Martchink,Mayor Pro Tern Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Weberrneier Cindy You nglund Also Present:Travis Machalek,Town Administrator Jason Damweber,Assistant Town Administrator Dan Kramer,Town Attorney Jackie Williamson,Town Clerk Absent:None Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. YEARS OF SERVICE RECOGNITION. Mayor Koenig recognized the following years of service by the Town employees:20 years of service -Phil Ball and Bruce Walters and 5 years of service -Harmony Mason and Rob Hinkle. AGENDA APPROVAL. It was moved and seconded (Webermeier/Martchink)to approve the Agenda,and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Cenac stated a CCVI D-19 vaccine clinic was held on January 31,2021 in which 300 members of the 70+community received their first vaccination.An additional vaccine clinic would be held on February 13,2021 to vaccinate the school district staff.Volunteers are needed for the clinics.She attended the Visit Estes Park Board meeting in which Kyle Patterson/RMNP Public Affairs Officer stated the Park experienced a 36%increase in visitation during December 2020. Mayor Pro Tem Martchink recognized the Park division for their work on the roundabout landscaping at Wonderview Avenue and MacGregor Avenue.He further recognized the efforts of the Power and Communication division for their infrastructure improvements in the Woodstock area. Mayor Koenig stated she attended the recent Colorado Association of Ski Towns (CAST) meeting.She stated there are a number of similarities with the other CAST communities with items such as housing and highlighted the unique methods used by some communities to address the issue. Trustee Webermeier provided an update on the CEO search for Visit Estes Park,stating the top 8 out of 19 candidates would be interviewed within the next couple of weeks.Staff would participate in the interview process. Trustee Younglund attended a Larimer County meeting on COVID.A vaccine hotline has been established and staffed from 9-4 daily.The Community and Family Advisory Board Board of Trustees —February 9,2021 —Page 2 held a meeting with guest speaking Quinn Brett who discussed the obstacles a person with disability experiences living in the Estes Valley. TOWN ADMINISTRATOR REPORT. Administrator Machalek thanked the Mayor for recognizing those staff members that have met years of service with the Town. I.CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated January 26,2021 and Town Board Study Session Minutes dated January 26,2021. 3.Transportation Advisory Board minutes dated December 16,2020 (acknowledgement only). 4.Parks Advisory Board minutes dated December 17,2020 (acknowledgement only). 5.Resolution 10-21 approving the DOLA Grant Agreement for the Comprehensive Plan and Code Update. 6.Adopt the Electric Vehicle Infrastructure and Readiness Plan. It was moved and seconded (MacAlpine/Webermeier)to approve the Consent Agenda,and it passed unanimously. 2.PLANNING COMMISSION ITEMS:Items reviewed by Planning Commission or staff for Town Board Final Action. 1.CONSENT ITEMS: A.RESOLUTION 11-21 APPROVING AN EXTENSION OF THE TIME PERIOD TO SUBMIT THE MOUNTAIN WOOD TOWNHOMES SUBDIVISION AMENDED PLAT TO THE TOWN FOR RECORDING,VAN HORN ENGINEERING AND SURVEYING INC.,APPLICANT REPRESENTATIVE. Planner Woeber stated the Estes Park Development Code requires a plat to be submitted for recording within 60-days of approval.Town Board approved the amended plat on November 24,2020.The applicant requested a 60-day extension to submit the plat,to March 24,2021.It was moved and seconded (Webermeier/Cenac)to approve Resolution 11-21,and it passed unanimously. 3.ACTION ITEMS: 1.RESOLUTION 1 2-21 APPROVING THE 2021 MEMORANDUM OF UNDERSTANDING fMOU)BETWEEN THE MUSEUM AND THE ESTES PARK MUSEUM FRIENDS &FOUNDATION,INC.Director Fortini presented the 2021 MOU which defines the roles and responsibilities of each organization to support one another.The Town and Foundation have had an MOU since 2009 and have resigned the agreement or addressed revisions at the election of a new Foundation president.With the election of new co-presidents in 2020,staff took the opportunity to review and revise language from the 2018 MOU based on recommendations of the Town Attorney’s office.It was moved and seconded (Younglund/Webermeier)to approve Resolution 12-21,and it passed unanimously. 2.RESOLUTION 13-21 APPROVING A MEMORANDUM OF UNDERSTANDING fMOU)WITH WESTERN HERITAGE.Director Hinkle presented a new MOU with the Estes Park Western Heritage,Inc.for the operation of the Rooftop Rodeo. Major changes to the agreement address the following:Director and Town Board member to serve as ex officio members;a detailed annual report to be submitted to the Town Board by December Ist;sponsorship tickets to be approved by the Town in writing;insurance coverage for the rodeo and preparation of the rodeo; and the deletion of the transfer of ownership of service marks registered.It was Board of Trustees —February 9,2021 —Page 3 moved and seconded (Cenac/Webermeier)to approve Resolution 13-21,and it passed unanimously. 3.ORDINANCE 03-21 APPROVING THE SECOND AMENDMENT TO THE LEASE AGREEMENT FOR THE PROSPECT MOUNTAIN RADIO SITE.Captain Pass stated the Town entered into an agreement with Heron LLC on January 12,2010 to lease a site located on Prospect Mountain for the operation of essential radio communications and dissemination of public information,including AM radio emergency information.The lease provides the Town with vehicular access across the property and storage of equipment on site.The Town approved a First Amendment to the agreement on May 26,2015 which expired December 31,2020. The Second Amendment would renew the lease for 2021,and would automatically renew for successive one (1)year terms until December 31,2031 unless terminated by either party.It was moved and seconded (Webermeier/Younglund)to approve Ordinance 03-21,and it passed unanimously. 4.INTERVIEW COMMITTEE FOR THE ESTES PARK PLANNING COMMISSION. It was moved and seconded (Martchink/Cenac)to appoint Trustee MacAlpine and Trustee Webermeier to the Estes Park Planning Commission interview panel,and it passed unanimously. 4.REPORTS AND DISCUSSION ITEMS: 1.ESTES PARK MUSEUM:2020 ANNUAL REPORT.Director Fortini reviewed the annual report outlining the 2020 Strategic Initiatives met during the previous year with the following highlights:Birch Ruins preservation/interpretation project, digitized newspapers 1948-1965 and secured funding for future digitization, Museum Annex remodel,processing of artifact move,refined collection through deaccession,provided support for the Stanley Park Master Plan CIP,established Cobb-MacDonald Cabin revamp plan,updated 5 year temporary exhibit schedule, complete updates to permanent exhibit,Hydroplant re-brand and new exhibit, employee development opportunities,and ensure professional maintenance of historic structures.The initiatives are derived from community interest and staff proposal that further the Museum’s mission to conduct activities that preserve, share and respect the unique history of Estes Park.He outlined the Strategic Initiatives for 2021 which included a number of ongoing projects from 2020 and a focus on the collection,creating a process for assigning insurance values, developing a manual for processing artifacts,Museum Annex improvements, signage,exhibits,contracted media specialist to develop oral histories and develop virtual content,and initiate a Disaster Plan for the Museum. 2.VISIT ESTES PARK BOARD OF DIRECTORS QUARTERLY MEETING.Town Administrator Machalek commented Visit Estes Park (VEP)has suggested quarterly meetings with the County Commissioners and Town Board of Trustees. The County Commissioners have agreed to an initial meeting and confirm whether additional meetings are needed or a written report quarterly would be preferred. Board discussion was heard and summarized:quarterly meetings would not be needed because two Board members serve on the VEP Board;the Board’s fiduciary responsibility are met with the approval of their annual operating plan;the VEP staff should meet with the Commissioners and Board to discuss the marketing campaigns;a semi-annual meeting was suggested rather than quarterly; recommended an initial meet and greet with quarterly written reports;and communication with the County should be maintained now that the joint planning area has been dissolved. 5.REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Webermeier/Cenac)to enter into Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations,developing strategy for negotiations,andlor instructing negotiators -Section 24-6-402(4}(e}CRS,and for a conference with an attorney for the Board for the purposes of receiving legal advice on specific legal Board of Trustees —February 9,2021 —Page 4 questions -Section 24-6-402(4}(b},C.RS.-Regarding the potential for the Town to provide water service to the YMCA of the Rockies,and it passed unanimously. Mayor Koenig recessed the meeting at 8:20 p.m.The Board entered executive session at 8:30 p.m.and concluded the executive session at 9:33 p.m. Mayor Koenig reconvened the regular meeting at 9:35 p.m. Whereupon Mayor Koenig adjourned the meeting at 9:35 p.m.