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Home My WebLink AboutMINUTES Town Board 2020-11-24Town of Estes Park,Larimer County,Colorado,November 24,2020 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 24.”day of November,2020. Present:Wendy Koenig,Mayor Patrick Martchink,Mayor Pro Tern Trustees Carlie Bangs Barbara MacAlpine Cindy Younglund Also Present:Travis Machalek,Town Administrator Jason Damweber,Assistant Town Administrator Dan Kramer,Town Attorney Jackie Williamson,Town Clerk Absent:Marie Cenac,Trustee Scott Webermeier,Trustee Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. PROCLAMATION. Mayor Koenig read a proclamation recognizing Larraine Darling and Steve Misch for their service to the community and 19 years of organizing the Community Thanksgiving event. YEARS OF SERVIE RECOGNITION Mayor Koenig recognized staff members meeting years of service:Monty Allen and Phil Rau —15 years,Mike Evanek and Justin Kearney —10 years and Megan Hodde -5 years. AGENDA APPROVAL. It was moved and seconded (Younglund/Martchink)to approve the Agenda as presented,and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Bangs stated the Transportation Advisory Board discussed the formation of a task force to review safe routes to school and to begin an outreach on trail planning. Trustee Younglund attended the recent Police Auxiliary meeting and reported they continue to complete training virtually during the pandemic.The Blue Santa program has been modified to safely deliver boxes to those in need. Trustee MacAlpine reported the Planning Commission discussed the potential of increasing building heights.She attended the Trustee Chat with Trustee Webermeier where the public topics included COVID and parking.She suggested those traveling during Thanksgiving or hosting guests should quarantine for two weeks. Mayor Koenig commented Larimer County has scheduled weekly meetings to provide COVID updates.She stated the Town belongs to the Northern Colorado Regional Tourism Authority which requires two citizens from Estes Park to be appointed.She requested those interested in participating to contact her directly. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek thanked Mayor Koenig for recognizing the employees which have attained years of service levels with the Town,as the employees are the most important asset of the Town. Board of Trustees —November 24,2020 —Page 2 1.CONSENT AGENDA: 1.Town Board Minutes dated November 10,2020 and Town Board Study Session Minutes dated November 10,2020 and Town Board Budget Study Session Minutes dated October 15,2020 and November 5,2020. 2.Estes Park Planning Commission Minutes dated October 20,2020 (acknowledgment only). 3.Resolution 65-20 Setting Public Hearing date of December 10,2020,for a New Hotel and Restaurant Liquor License filed by Mise en Place Consulting LLC dba Stella’s Place,207 Park Lane,Estes Park,CO 80517. It was moved and seconded (Martchink/MacAlpine)to approve the Consent Agenda,and it passed unanimously. 2.REPORTS AND DISCUSSION ITEMS:(Outside Entities). 1.LARIMER COUNTY COMMUNITY REPORT.Commissioner Donnelly presented the 2020 Larimer County Community Report.He thanked the Town of Estes Park, the Board and the staff for the collaborative working relationship over the years, and wished the Town well as this would be his last meeting with the Board before leaving office in January 2021. 3.PLANNING COMMISSION ITEMS: 1.ACTION ITEMS: A.RESOLUTION 66-20,MOUNTAIN WOOD TOWNHOMES SUBDIVISION AMENDED PLAT,260 STANLEY AVENUE AND 258 STANLEY AVENUE UNIT C,GURUNG YOGYESH,TIAN YINGYING,POUDYAL PARAS, SHRESTHA SABIR (OWNER/APPLICANTS).Mayor Koenig opened the public hearing.Planner Woeber reviewed the application to adjust an internal lot line between Lot I and Lot 2 of the development because a patio on Lot 1 was partially located on Lot 2.The Estes Park Planning Commission recommended approval of the plat at their October 20,2020 meeting.Mayor Koenig closed the public hearing,It was moved and seconded (Bangs/MacAlpine)to approve Resolution 66-20 on the condition that addresses shown on the Amended Plat for Lots IA,2A,3,4,5,6,7 and 8 be removed before the Amended PIat is executed,and it passed unanimously. B.RESOLUTION 67-20 MINOR SUBDIVISION OF LOT I,NORTH LAKE SUBDIVISION,1730 RAVEN AVENUE,VAN HORN ENGINEERING AND SURVEYING,INC.,APPLICANT.Mayor Koenig opened the public hearing. Director Hunt presented a request to create two legal lots.The Larimer County Assessor currently has the property recorded as two separate lots created 30 to 40 years ago;however,it remains unclear if the division was done in compliance with local land use regulations.The application would formally address and plat two lots with Lot 1 containing the current 18 unit condominium complex and create a vacant Lot 2A to be developed by Habitat for Humanity into five single family lots. Craig Ellsworth and David Emerson/Habitat for Humanity Board members spoke in favor of the application to formally subdivide the lot and allow for additional workforce housing in the Estes Valley. Mayor Koenig closed the public hearing.It was moved and seconded (MacAlpine/Bangs)to approve Resolution 67-20,and it passed unanimously. Board of Trustees —November 24,2020 —Page 3 4.ACTION ITEMS: 1.REVISED FAMILY ADVISORY BOARD BYLAWS.Assistant Town Administrator Damweber stated the Family Advisory Board (FAB)proposed modifications to the Board at their Study Session meeting on November 10,2020.The FAB proposed changing its name to Community and Family Advisory Board and revise its formal charge in the bylaws,including research and summarize factual data on issues of importance to families in the Estes Valley,develop recommended policies that align with the Town Board Strategic Plan to address issues and support the ability to live,work and thrive in Estes Park,and present these recommendations to the Town Board and/or Town staff.The bylaws would also modify expiration dates for members from April 15 to April 30 to be consistent with other board terms.Mayor Koenig stated concern with the FAB holding meeting to address community concerns that should be heard by the Town Board directly and not filtered by an advisory board.Discussion followed with Board members acknowledging the concern but supporting the expansion to include other community issues that impact childcare and housing issues.It was moved and seconded (Younglund/Bangs)to approve the revision of the Family Advisory Board bylaws as recommended by the Family Advisory Board and staff,and it passed with Mayor Koenig voting “No”. 3.PUBLIC HEARING -2021 BUDGET.Mayor Koenig reopened the public hearing. Director Hudson presented the proposed 2021 budget which has incorporated the 2021 compensation market adjustments,carries forward a number of COVID 19 pandemic changes due to ongoing uncertainty of the pandemic impacts,and reinstating event operational budget items to aid the recovery of the local economy. The Highway Users Trust fund would be used to offset costs in the Streets division of Public Works.Resolution 68-20 would set the mill levy for 2021 at 1.693 mills. Resolution 69-20 would adopt the 2021 budget as presented with estimated revenues of $53.322 million and $58.852 million in expenditures with a 29%fund balance in the General fund.Resolution 70-20 would appropriate sums of money to be expended as outlined in the proposed budget.Board discussion was heard on providing additional community grant funding for glass recycling.After further discussion the Board consensus was to provide funding at the requested $7,700 for glass recycling in 2021. Mayor Koenig closed the public hearing and it was moved and seconded (MacAlpine/Younglund)to approve the Highway User’s Trust Fund for expenditures for striping,snow plowing,traffic signs,streetlights,and other related road and street costs as proposed for 2021,and it passed unanimously. It was moved and seconded (Younglund/MacAlpine)to approve Resolution 69- 20 to adopt the 2021 Budget and Resolution 70-20 to appropriate Sums of Money for 2021,and it passed unanimously. It was moved and seconded (Younglund/Martchink)to approve Resolution 68- 20 with an amendment to replace 1.693 mills with 1.822 mills in Section 1, and it passed unanimously. 4.RESOLUTION 71-20 ESTABLISHING 2021 PARKING FEES.Manager Solesbee stated 2020 seasonal parking fees were not implemented in response to the COVID-19 pandemic.Staff proposed resuming the Downtown Parking Management Plan Phase II,seasonal paid parking,for the 143-day summer season in 2021 as follows:May 28 —October 17,10 am to 6 pm seven days a week,$2 hour,703 spaces in Town Hall,Bond Park,E.Riverside,Riverside, Virginia,Post Office,Wiest and Tregent parking lots.68%of all public parking would remain free and all handicap spaces would remain free without time limits. Time limits would be removed from all seasonal paid parking lots and some time limits would remain for some on-street parking to encourage turnover.Important civic/community service would have dedicated spaces without charge for patrons to conduct business.Residents living within the Estes Park School District would be eligible for 30 minutes of free parking each day.Resuming parking fees would Board of Trustees —November 24,2020 —Page 4 require a budget supplement for 2021 to cover both a one-time capital investment of $127,000 and $401,049 of additional operating funds,which are projected to be covered by parking revenues estimated at $895,394.It was moved and seconded (MacAlpine/Bangs)to approve Resolution 71-20,and it passed unanimously. 5.REPORTS AND DISCUSSION ITEMS: 1.VACATION HOME CAP AND TRANSFERABILITY OF LICENSES.Town Clerk Williamson provided a review of the number of residential vacation homes within the 588-cap established by the Town Board and County Commissioners in December2016:282 (2017),331 (2018),318 (2019)and 322 (2020).During the past four years the number of commercially zoned vacation homes has increased from 95 in 2017 to 143 in 2020.The cap limit for the Town was set at 322 with the split of the Town and County on April 1,2020 because the Intergovernmental Agreement for joint land use was not renewed and expired on February 1,2020. As required by the Estes Park Development Code,the elected officials are to review the cap annually.The current code allows for vacation home registrations to be transferred to a new property owner if done within 15 days of the new ownership.The ability to transfer a registration has been questioned in the past by previous Board members,realtors and property owners due to the perceived increase in property values,approximately 10%of registrations are held by homeowners that do not actively rent their homes and in essence lock up a registration,and transfers limit the number of applications on the waitlist that can be processed.Attorney Kramer stated the Board may consider limiting the transferability of vacation homes as the current registration process only provides the homeowner with the right to tent for a year at a time;however,extensive research on past land use regulations would need to be reviewed to confirm no other regulations would prevent the Board’s ability to limit the transfers.Board discussion followed and consensus was to maintain the 322 cap for 2021 and to have staff review the issue of transferability.Additional comments were heard on the cost of completing the inspections,including the Life and Safety inspection, which often requires the homeowner to invest in improvements to obtain a Certificate of Occupancy to utilize the home as a vacation home;if vacation homes could be accessed at commercial rates such as other accommodations in the county;and would request staff review the use it or lose it provision for registrations. Whereupon Mayor Koenig adjourned the meeting at 9:30 p.m. Wendy Ko,Øg’Mayor kie Williamson,Town Clerk