HomeMy WebLinkAboutMINUTES Town Board Study Session 2020-09-08RECORD OF PROCEEDINGS
Town of Estes Park,Larimet County,Colorado September 8,2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 8th day of
September,2020.
Board:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,Webermeier and Younglund
Attending:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,Webermeier and Younglund
Also Attending:Town Administrator Machalek,Assistant Town Administrator
Damweber,Town Attorney Kramer and Recording Secretary
Beers
Absent:None
Mayor Koenig called the meeting to order at 4:45 p.m.
DISCUSSION ON HOLDING TRUSTEE TALKS.
Trustee Cenac commented the Trustee Talks were a good way to get in touch with the
public and Tom Carosello,EVRPD Director offered to provide outdoor space for holding
the Trustee Talks.The Board acknowledged the health concerns for Board members
and the public in-person meetings may present,and agreed to the value of holding open
conversations with the public.The Board directed staff to research the benefits of using
either Google Hangouts or Zoom for virtual Trustee Talks.
SEMI-ANNUAL COMPLIANCE REVIEW WITH BOARD GOVERNING POLOCIES -
POLICY 1.10 SELF-MONITORING OF THE BOARD.No discussion was held.
FAMILY ADVISORY BOARD RECOMMENDATIONS.
Assistant Town Administrator Damweber stated the discussion would be moved to the
September 22,2020 meeting.
CHILDCARE FUNDING GUIDELINES.
Assistant Town Administrator Damweber stated the Town Board’s 2020 Strategic Plan
includes increasing childcare capacity in the Estes Valley.He stated the greatest need
in the area exists for children 0 to 2 1/2 years old.He reviewed eligibility for capital
funds and non-capital funds and evaluation criteria.Awards would be made on a first
come,first-serve basis and must be spent within six months of being awarded.
Awardees must provide childcare services for at least 18 months after award date.
Entities or individuals would only eligible for funding once per 12 months and would be
required to submit a report within seven months of the award date detailing and
confirming expenditures of funds.Awards to unlicensed providers would be limited to
$1 ,000 due to State capacity restrictions limiting the number of children an unlicensed
childcare provider can care for.A committee comprised of staff and local entities would
review the applications and present funding recommendations for Board approval
before a service agreement is executed.Board discussion ensued regarding the
priority/preference evaluation criteria for non-profit entities.Concerns were discussed
related to:Outside entities participating on the review committee due to conflicts of
interest;whether certain requirements would be enforceable;the risks or benefits for
awarding funding to unlicensed childcare providers or providers which fail to complete
the licensing process;and what other funding sources were available for unlicensed
businesses pursuing their license.Staff was directed to bring back the item removing
the $1 ,000 maximum funding for unlicensed providers,clarifying the recommendations
for funding be made by staff in consultation with the Family Advisory Board or the Estes
RECORD OF PROCEEDINGS
Town Board Study Session —September 8,2020 —Page 2
Valley Investment in Childhood Success,adding an evaluation or preference for those
who demonstrate progress toward obtaining licensing,removing the non-profit language
in the evaluation criteria and review what other funding mechanisms exist for providers
obtaining a license.
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to schedule the
Discussion of Workforce Housing Guidelines Principles and the review of the Visit Estes
Park Operating Plan on October 13,2020,and review the updated MOU with Western
Heritage on September 22,2020.
There being no further business,Mayor Koenig adjourned the meeting at 6:12 p.m.
Bunny%i.et6ria Beers,Recording Secretary