HomeMy WebLinkAboutMINUTES Town Board Study Session 2020-07-28RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado July 28,2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 28th day of
July,2020.
Board:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,and Younglund
Attending:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,and Younglund
Also Attending:Town Adrninistrator Machalek,Assistant Town Administrator
Damweber,Town Attorney Kramer and Recording Secretary
Beers
Absent:None
Mayor Koenig called the meeting to order at 5:30 p.m.
WESTERN HERITAGE MEMORANDUM OF UNDERSTANDING (MOU)REVIEW.
Director Hinkle stated the MOU outlines the general duties and responsibilities between
Western Heritage and the Town for Rooftop Rodeo and requested the Board provide
feedback.Chair Purdy stated the agreement was formed in 2012 and provided
background on responsibilities.Board comments have been summarized:whether
Western Heritage has had an audit;who was the financial accountant;clarification of
accounting on a cash basis referenced in the bylaws;whether the Town should appoint
a member of the Board of Trustees to Western Heritage’s Board and concerns related
to having a voting member on boards which the Town has a financial interest in;
defining the events center to the arena area;clarification was requested on lodging for
rodeo participants;the overall expense to the Town to hold the Rodeo each year;
clarification on the royalty program;and whether there has been changes to the ticket
revenue splits.The Board directed staff to review the MOU with the Town Attorney for
clarifications and to incorporate the updated bylaws into an updated draft for Board
review.
FISH HATCHERY DISCUSSION.
Assistant Town Administrator Damweber reviewed property characteristics and a history
recap on development of the property.On March 10,2020 the Board requested staff
research cost estimates for the installation of water infrastructure necessary to
accommodate development on the south side of the Fall River and identify topics for
consideration by the Board about objectives of the site and potential trade-offs.Utilities
Department staff estimated a cost of approximately $1,775,000 for the installation of
water infrastructure to accommodate development on the south side of the Fall River.
Staff requested Board input on:housing priorities,housing types,density,ownership,
on-site amenities,preference for development on both sides of the Fall River,
preservation of open space,lease or sale of property,and possible land swap.Board
comments have been summarized:review feedback provided to the Town through
community outreach;staff was directed to contact the Housing Authority for attainable
housing interest;review the extension of the Fall River bike path which was proposed to
go through the Fish Hatchery property;clarification on land swap options;on-site
amenity options such as a childcare facility;loan amortization;the importance of
continued public outreach;and Board interest in workforce housing and land swap
possibilities.Trustees Bangs and MacAlpine stated their interest in sitting on a
subcommittee or task force for the project.The Board directed staff to initiate a Request
for Proposals with the new water infrastructure information,land swap options,loan
amortization,mixed-density,and rental and ownership possibilities.
RECORD OF PROCEEDINGS
Town Board Study Session —July 28,2020 —Page 2
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to remove the Vacation
Home Regulation in Planned Unit Developments (PUD)from Items Approved —
Unscheduled which would potentially be discussed during future PUD discussions
depending on Board interest.Additionally,he requested the Partnership for Age
Friendly Communities be discussed in coordination with the Comprehensive Plan.
There being no further business,Mayor Koenig adjourned the meeting at 6:42 p.m.
BunnZIria Beers,Recordng Secretary