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HomeMy WebLinkAboutMINUTES Parks Advisory Board 2017-10-26 Town of Estes Park, Larimer County, Colorado, October 26, 2017 Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Conference Room of the Estes Park Museum on the 26th day of October, 2017. Present Dewain Lockwood Terry Rustin Vicki Papineau Ronna Boles Also Present: Megan Van Hoozer, Public Works Administrative Assistant Patrick Martchink, Town Board Liaison Kevin McEachern, Public Works Operations Manager Absent: Carlie Bangs Merle Moore Brian Berg, Parks Division Supervisor Acting Co-Chair Boles called the meeting to order at 8:30 a.m. PUBLIC COMMENT Town Board Liaison Patrick Martchink informed the group that a Sunset Review of the Parks Advisory Board took place at a Town Board Study Session on October 13, 2017. It was determined to continue having this board meet and perform the services currently in place. A new sunset date has been set for 5 years from now. Martchink also announced that he may be appointed the new Visit Estes Park Liaison. As a result, Martchink may have to discontinue being the PAB liaison due to the time demands. This determination is yet to be finalized. Public Works Operations Manager, Kevin McEachern, attended the Youth on Board meeting yesterday. There was great community participation and turnout for the meeting. Plenty of high schoolers are wanting to participate in this program. A student has already been selected to be a student liaison for the PAB however we do not yet have the student’s name. An action item that came from the meeting was to establish a PAB member as a mentor to provide guidance and expertise, share knowledge, and get involved in community process. Acting Co-Chair Boles volunteered to be the PAB mentor. GENERAL BUSINESS All were in favor to approve the September meeting minutes and the motion passed unanimously. PARKS DIVISION UPDATE Manager McEachern was available to provide the Parks Division update in Supervisor Berg’s absence.  The Parks Division has been helping to unload boulders/large stones and prepared the ground for the Veterans Monument Park project prior to work Parks Advisory Board – October 26, 2017 – Page 2 commencing. Cornerstone Concrete will be installing the walkway early next week, weather permitting. The Veterans Monument Committee is not anticipating total project completion by November 11, but it will be substantially complete.  Although there haven’t been any plans as of this date for work to take pla ce at Mrs. Walsh’s Garden, the funding is secured and segregated from rest of Parks Division budget.  More planting will take place at the parking structure in spring 2018. The Town is currently performing electrical work on the street lighting. Acting Co-Chair Boles brought up a safety concern for the Parks Division employees that deadhead flowers in planters, etc. Safety measures will be appropriately assessed by Supervisor Berg moving forward.  Member Papineau reported that Larimer County has begun enforcement of weed/yard violations in 2017 by performing weekly compliance checks. The County will go over their procedures at the January 8, 2018 ELSA meeting for collaborative efforts. BOARD RENAMING Members in attendance did not express any pressure to rename the board. Member Papineau asked how other municipalities handle their naming conventions for like boards. Ft. Collins is Arts in Public Places (AIPP). Boles will perform additional research. It was determined this discussion would be tabled until the November meeting for larger group discussion. OTHER BUSINESS Decorating Utility Boxes (DUB): Acting Co-Chair Boles reported that Kent Smith of Smith Sign Studio would be receiving the anti-graffiti sealant in the coming week. Boles and the Light & Power Administrative Assistant, Sarah Clark would meet in the near future to discuss this program for the upcoming year and determine any needed changes to existing guidelines/processes. Boles and Clark will also work to establish an additional policy for businesses to commission artists to paint utility boxes residing on the business property. Vinyl Wraps have 3-year warrantee. Public Art Collective felt the Town of Estes Park could get 7 years from the wraps in this mountain climate. The PAB will wait through the winter to see how the wraps hold up. The ‘free’ wrap located behind the Police Department has started peeling for the second time since installation. PAB Position Postings: Rustin asked why the Parks Advisory Board positions haven’t been posted in the newspaper. These position postings have been provided to the Town’s Human Resources Open positions to be posted and should be in the next edition. Meeting Schedule: Acting Co-Chair Boles suggested that December’s scheduled PAB meeting be changed to December 14, 2017 from December 21, 2017 in order to accommodate holiday travel schedules. Megan Van Hoozer will send an updated calendar invitation to all PAB members. Parks Advisory Board – October 26, 2017 – Page 3 Public Works Meeting Representation: Director Muhonen announced to the board the determination was made that too many Town resources were allocated to the PAB meetings on a regular basis. Moving forward Director Muhonen and Operations Manager McEachern will only attend the PAB meeting if requested and added to the agenda. With no other business to discuss, Acting Co-Chair Boles adjourned the meeting at 9:40 am.