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HomeMy WebLinkAboutMINUTES Parks Advisory Board 2015-12-18 Town of Estes Park, Larimer County, Colorado, December 18th, 2015 Minutes of a Regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall Rooms 202 & 203, in said Town of Estes Park on the 18th day of December, 2015. Present: Merle Moore Celine Lebeau Dewain Lockwood Terry Rustin Ronna Boles Carlie Bangs Vicki Papineau Also Present: Greg Muhonen, Director of Public Works Bob Holcomb, Trustee Liaison Kevin McEachern, Public Works Operations Manager Brian Berg, Parks Division Supervisor Sam Phillips, Contract Administrative Assistant Chair Lebeau called the meeting to order at 11:05 a.m. GENERAL BUSINESS It was moved and seconded (Lockwood/Boles) to approve the November meeting minutes and the motion passed unanimously. Chair Lebeau formally introduced the two new members, Carlie Bangs and Vicki Papineau, who have officially been appointed to the Parks Advisory Board. AIPP FINALIZATION Merle Moore presented the inventory sheets which link certain artwork to a particular location and emphasized that there should be an update for name changes to park locations so the inventory list is accurate and doesn’t become confusing. Chair Lebeau made a motion to send the AIPP policy to Town Administrator, Frank Lancaster for final authorization and signature. It was moved and seconded (Lockwood/Bangs) for approval. POLICY DISCUSSION Parks Maintenance Supervisor Brain Berg initiated discussion regarding the Naming of Town-Owned Property and Facilities policy. The goal of this policy is to structure the process for naming of Town-owned property and facilities. The Board issued no further comments on this policy. The decision was made to take it to Assistant Town Administrator, Travis Machalek, for approval with staff and movement for finalization to the Town Board. Chair Lebeau made a motion for approval of Naming of Town-Owned Property and Facilities. The motion was moved and seconded (Lockwood/Boles). NEW PROJECT SELECTION Brian Berg expanded on the Tree Board ordinance to further clarify purpose for the new Board members. Under this ordinance, if you have a beetle infested tree, specifically Pine Beetle, Estes Park citizens are in charge of taking it down immediately before it has the chance to spread. Currently, there exists a Tree Protection Zone Ordinance to protect the larger trees and their root zones during construction. Parks Advisory Board – December 18th, 2015 – Page 2 Brian Berg gave a sneak peak presentation of the Musical Walkway addition. He suggested that we add “Wee Notes” to make it a walkway. The proper process must be followed including paperwork for official quote and completion of artwork donation form. The musical walkway is expected to be installed before Mayor Bill Pinkham’s term expires, weather permitting. Public Works Director Greg Muhonen questioned if since it is mass produced, is it within the PAB AIPP jurisdiction to make a decision on it due to the fact that it doesn’t fall under mandates of the Parks policy. In the spring, the Public Works department is hoping to start paver work of musical notes to highlight the musical walkway. Chair Lebeau argued that is appropriate for the Board to approve, just not under the AIPP policy and should be added to next month’s agenda. Trustee Liaison Bob Holcomb voiced concern involving vandalism. Chair Lebeau responded with the possibility of putting a lighted walkway in hopes that it might deter vandalism. Ronna Boles suggested elk signage in the area of the musical instruments as a deterrent and warning for visitors who use the area. Options that were discussed included temporary log fences surrounding the area. While discussing new project selections, the Board also reevaluated their agenda items and decided that it would be the most effective method to list all active projects starting at their conception and promptly remove the item after completion. OTHER BUSINESS Officer elections for the Chair and Vice-Chair will be held in January. An update was given that the River coalition is working on a grant application to restore the riverbank at the Visitor’s Center. Multiple large rocks and the north bank were displaced. Currently, The Town has no project identified to repair that river bank. The River Coalition is in the process of scheduling funds for repair. The Parks department is remodeling the landscape bed adjacent to Elkhorn Avenue in front of the library. Involving the new Transit Hub Parking Structure, the Parks Department’s main focus is the significant landscape feature to be featured on the East face of that structure. Discussion of a landscape plan has not yet been initiated. Also, not yet determined is whether or not the landscape plan will need to be presented to the PAB. With no other business to discuss, a motion was made and seconded (Boles/Moore) to adjourn the meeting at 12:08 pm, with all voting in favor.