HomeMy WebLinkAboutMINUTES Town Board 2020-04-14Town of Estes Park,Larimer County,Colorado,April 14,2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larimer County,Colorado.Meeting held in the Town Hall and virtually in
said Town of Estes Park on the 14th day of April,2020.
Present:Todd Jirsa,Mayor
Trustees Carlie Bangs
Eric Blackhurst
Marie Cenac
Patrick Marichink
Ron Norris
Ken Zornes
Also Present:Travis Machalek,Town Administrator
Jason Damweber,Assistant Town Administrator
Dan Kramer,Town Attorney
Jackie Williamson,Town Clerk
Absent:None
Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Norris/Zornes)to approve the Agenda,and it passed
unanimously.
PUBLIC COMMENTS.
Any public comment for the meeting was provided by email or transcribed voice message
through the Town Clerk’s office and added to the final packet.
TOWN BOARD COMMENTS
Trustee Martchink commented he along with Trustees Bangs and Zornes have
volunteered at the American Legion to provide hot meals on Tuesdays and Thursdays in
conjunction with the relief funds provided by the Town to ensure those in the community
have access to food.He stated to date over 2,000 meals have been served.
Trustee Bangs stated she attended a meeting with the non-profits which are trying to
anticipate the needs of the community and how they can work together.She thanked the
citizens who voted and welcomed the newly elected Board members.She thanked Mayor
Jirsa,Mayor Pro Tern Norris and Trustee Blackhurst for the service to the community.
Mayor Pro Tem Norris provided the current statistics regarding COVID-19 stating 198
cases in Larimer County and 7,941 in the State of Colorado.He commented the rate of
new cases with the Stay at Home order seems to be slowing down.
Trustee Zornes stated Larimer County Behavioral Health committee met on April 6 and
created a $100,000 emergency fund to provide mental health relief due to the current
COVID-19 pandemic.He encouraged local agencies to apply for the grants which are
scheduled to be announced on April 2OFL
Trustee Blackhurst also thanked the voters for participating in the election.He too
welcomed the newly elected officials.
Trustee Cenac stated the Rodeo Committee and Town staff meet to discuss and formally
cancel the 2020 Rooftop Rodeo due to a lack of sponsors with the current pandemic.
TOWN ADMINISTRATOR REPORt
Board of Trustees —April 14,2020—Page 2
Town Administrator Machalek presented his policy governance report for policies 3.3 and
3.7.He reported full compliance.He stated the Town would bring forward a revised
budget to address the financial impacts related to the COVID-1 9 pandemic.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated March 24,2020 and Special Town Board Meeting
dated March 18,2020.
3.Resolution 21-20 Approving Mutual Aid Agreement with the Colorado Water
Wastewater Agency Response Network.
4.Contract for Fall River Trail Construction Oversight with Cornerstone Engineering
&Surveying,Inc.for $124,770.00,Budgeted.
5.Resolution 17-20 Setting the Public Hearing date of May 12,2020 for a New Hotel
and Restaurant Liquor License filed by Sunny Acre Corporation dba The Egg of
Estes,393 E Elkhorn Avenue,Estes Park,CO 80517.
6.Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Martchink/Blackhurst)to approve the Consent
Agenda Items,and it passed unanimously.
2.ACTION ITEMS:
1.REVISED POLICY 602 PURCHASING POLICY —LOCAL PREFERENCE.
Administrator Machalek presented changes to the purchasing policy defining
specific percentages for purchase levels outlined as follows:10%local preference
for purchases less than $50,000,7%for purchases less than $100,000 but more
than $50,000 and continue with a 5%preference for purchases above $100,000.
The changes would support local businesses;however,the cost of materials would
increase the overall cost to the taxpayers.
Discussion among the Board was heard and summarized:Mayor Jirsa stated he
requested the item due to Action Item #2 which included a bid from a local
contractor with a bid $105,000 above the low bid.The Board discussed the need
to keep funds locally;however,with the current COVID-19 pandemic,the
additional cost may create a significant impact for the Town.It was further noted
the local contractors have been provided a competitive edge with the current 5%
local preference.
After further discussion,it was moved and seconded (BlackhursVZornes)to
continue the item to a future meeting for the new Board to address Policy
602 Purchasing Policy —Local Preference,and it passed unanimously.
2.CONTRACT AWARD FOR BROOK DRIVE WATER SHOP REMODEL.
The Water division purchased the Brook Drive property in 2019 with the intention
of remodeling the current building in an effort to relocate the Water operations from
Elm Road.The new property would provide adequate space for parking,materials,
and equipment.Five bids were received with Ranack Corporation submitting the
lowest bid at $1 .416 million.The project would be funded through $870,000
budgeted,$400,000 from the sale of the Elm Road shop to the Fleet division and
$435,822 from the reallocation of funds budgeted for capital projects that have
been delayed due to the Colorado Department of Health project priorities mandate.
The project would be managed jointly between Interstice Architecture and the
Water division.
Trustee Bangs recused herself due to her husband’s involvement in the project.It
was moved and seconded (Norris/Zornes)to approve the remodel project and
contract award to Ranack Corporation for a cost of $1,415,722.49 and an
Board of Trustees —April 14,2020—Page 3
additional $299,100 for contingencies with a total project cost of
$1,714,822.49,and it passed with Trustee Bangs recusing herself.
3.ALLOW MAYOR SIGNATURE AUTHORITY ON PURCHASE ORDERS FOR
BROOK DRIVE REMODEL.Superintendent Eshelman presented a request to
provide the Mayor the authority to sign purchase orders over $100,000 without
r coming back to the Town Board for approval.The request would allow the project
to move forward in and stay on track to facilitate the Water division’s move to Brook
Drive later this year.It was moved and seconded (Zornes/Cenac)to authorize
the Mayor to sign purchase orders over $100,000 for the Brook Drive remodel
project,and it passed unanimously.
3.REQUEST TO ENTER INTO EXECUTIVE SESSION:
It was moved and seconded (Cenac/Blackhurst)to enter executive session for a
discussion of a personnel matter -Section 24-6-402(4)(f),C.R.S.and not
involving:any specific employees who have requested discussion of the matter
in open session;any member of the Town Board;the appointment of any person
to fill an office of the Town Board;or personnel policies that do not require
discussion of matters personal to particular employees —Municipal Judge
Review,and it passed unanimously.
The Board entered Executive Session at 7:45 p.m.and concluded at 7:57 p.m.
Whereupon Mayor Jirsa adjourned the meeting at 8:00
Ja Williamson,Town Clerk
Todd Jirsa,
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