HomeMy WebLinkAboutPACKET Town Board 2020-04-28The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
REGULAR MEETING – TO BE HELD VIRTUALLY
Tuesday, April 28, 2020
7:00 p.m.
Board Room – 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19
and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
Options for the Public to Participate Remotely and Provide Public Input:
1. By Public Comment Form or Electronic Mail: Members of the public may provide public
comment or comment on a specific agenda item by completing the Public Comment form
found at www.estes.org/boardsandmeetings or sending an email to townclerk@estes.org.
The form email must be received by 12:00 p.m., Tuesday, April 28, 2020. All emails will be
provided to the Board for consideration during the agenda item and added to the final packet.
2. By Telephone Message: Members of the public may provide public comment or comment
on a specific agenda item by calling (970) 577-4773. The calls must be received by 12:00
p.m., Tuesday, April 28, 2020. All calls will be transcribed and provided to the Board for
consideration during the agenda item and added to the final packet.
3. The meeting will be using Google Hangouts which provides for closed captioning of the
meeting.
4. The Town Board meetings will be livestreamed at www.estes.org/videos. The meeting will
be posted at www.estes.org/videos within 48 hours of the meeting.
5. No public attendance at this meeting.
----------- CURRENT BOARD OF TRUSTEES ----------
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
Town Organizational Plan.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated April 14, 2020.
3. Resolution 22-20 Regional Broadband Staffing Intergovernmental Agreement for Cost
Sharing Broadband Technical and Network Services.
Prepared 04/17/20
*Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
4. Appointments to the Estes Park Housing Authority:
Dan Centurione, 5-year term beginning May 13, 2020 and expiring on May 13,
2025.
Eric Blackhurst, 5 -year term beginning May 13, 2020 and expiring on May 13,
2025.
ACTION ITEMS:
1. 2020 STRATEGIC PLAN IMPACTS AND UPDATE. Town Administrator Machalek.
To consider modifications to the 2020 Strategic Plan due to COVID-19.
2. RESOLUTION 23-20 SUPPLEMENTAL BUDGET APPROPRIATIONS.
Proposed budget reductions due to COVID-19 pandemic.
3. RESOLUTION 24-20 GOCO GRANT AGREEMENT FOR THE THUMB OPEN
SPACE PURCHASE. Supervisor Berg.
To accept $350,000 from GOCO and commit Town match in the amount of $171,700
from Larimer County Open Space funds and $70,000 from Conservation Trust funds.
4. RESOLUTION 25-20 COMMUNITY RELIEF FUND AWARD AGREEMENT. Assistant
Town Administrator Damweber.
Ratification of an agreement awarding $150,000 in Community Relief funds to the
Estes Park Economic Development Corporation and Estes Chamber of Commerce for
local business assistance.
ACKNOWLEDGEMENT OF MAYOR JIRSA, MAYOR PRO TEM NORRIS AND TRUSTEE
BLACKHURST. Town Administrator Machalek.
Resolutions of Respect will be read and certificates of appreciation to be presented to each
board member.
SWEARING-IN CEREMONY FOR NEWLY-ELECTED MAYOR AND TRUSTEES. Municipal
Judge Thrower.
Trustees: Patrick Martchink, Cindy Younglund & Barbara MacAlpine.
ACTION ITEMS:
1. APPOINT MAYOR PRO TEM. Mayor Koenig.
To nominate and select a Mayor Pro Tem to serve as needed as Mayor.
2. TOWN BOARD POLICY 101 – BOARD ASSIGNMENTS. Mayor Koenig.
To update appointments to all boards, commissions and liaison positions as outlined in
the policy.
3. STAFF APPOINTMENTS. Town Clerk Williamson.
1. Town Officers:
- Town Clerk
- Town Treasurer/Town Clerk Pro Tem
- Town Attorney
- Municipal Judge
- Assistant Municipal Judge
2. Town Administrator
10-MINUTE RECESS
NEW SLATE – BOARD OF TRUSTEES
4. CONTRACT WITH DAVID THROWER FOR MUNICIPAL JUDGE SERVICES. Town
Clerk Williamson.
To renew the contract for a two year term expiring April 26, 2022.
5. CONTRACT WITH TERESA ABLAO FOR ASSISTANT MUNICIPAL JUDGE
SERVICES. Town Clerk Williamson.
To renew the contract for a two year term expiring April 26, 2022.
ADJOURN.
Town Administrator’s Office Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Town Administrator Machalek
Date: April 28, 2020
RE: Town Organizational Plan
Board Policy 3.13 requires that the Town Administrator to present a current
organizational chart of the Town to the Town Board at the first regular meeting following
the certification of the results of each biennial election. The organizational chart must be
in graphical format and include detail through the division level.
Policy 3.13 states:
“With respect to internal organizational structure of the Town, the Town
Administrator will maintain a current organizational plan (organizational chart) of
the Town, in a graphical format including through the division level. The Town
Administrator will update the plan annually. The current plan shall be included in
the Comprehensive Annual Financial Report each year and presented to the
Board of Trustees at the first regular meeting following the certification of the
results of each biennial election.”
Pursuant to this requirement, the current organizational chart is attached. The chart is
the responsibility of the Town Administrator and is presented to the Town Board for
information purposes. No action is required by the Town Board.
Travis Machalek
Town Administrator
Town of Estes Park, Larimer County, Colorado, April 14, 2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and virtually in
said Town of Estes Park on the 14th day of April, 2020.
Present: Todd Jirsa, Mayor
Trustees Carlie Bangs
Eric Blackhurst
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent:None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Norris/Zornes) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
Any public comment for the meeting was provided by email or transcribed voice message
through the Town Clerk’s office and added to the final packet.
TOWN BOARD COMMENTS
Trustee Martchink commented he along with Trustees Bangs and Zornes have
volunteered at the American Legion to provide hot meals on Tuesdays and Thursdays in
conjunction with the relief funds provided by the Town to ensure those in the community
have access to food. He stated to date over 2,000 meals have been served.
Trustee Bangs stated she attended a meeting with the non-profits which are trying to
anticipate the needs of the community and how they can work together. She thanked the
citizens who voted and welcomed the newly elected Board members. She thanked Mayor
Jirsa, Mayor Pro Tem Norris and Trustee Blackhurst for the service to the community.
Mayor Pro Tem Norris provided the current statistics regarding COVID-19 stating 198
cases in Larimer County and 7,941 in the State of Colorado. He commented the rate of
new cases with the Stay at Home order seems to be slowing down.
Trustee Zornes stated Larimer County Behavioral Health committee met on April 6th and
created a $100,000 emergency fund to provide mental health relief due to the current
COVID-19 pandemic. He encouraged local agencies to apply for the grants which are
scheduled to be announced on April 20th.
Trustee Blackhurst also thanked the voters for participating in the election. He too
welcomed the newly elected officials.
Trustee Cenac stated the Rodeo Committee and Town staff meet to discuss and formally
cancel the 2020 Rooftop Rodeo due to a lack of sponsors with the current pandemic.
TOWN ADMINISTRATOR REPORT. DRAFT
Board of Trustees – April 14, 2020 – Page 2
Town Administrator Machalek presented his policy governance report for policies 3.3 and
3.7. He reported full compliance. He stated the Town would bring forward a revised
budget to address the financial impacts related to the COVID-19 pandemic.
1. CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated March 24, 2020 and Special Town Board Meeting
dated March 18, 2020.
3. Resolution 21-20 Approving Mutual Aid Agreement with the Colorado Water
Wastewater Agency Response Network.
4. Contract for Fall River Trail Construction Oversight with Cornerstone Engineering
& Surveying, Inc. for $124,770.00, Budgeted.
5. Resolution 17-20 Setting the Public Hearing date of May 12, 2020 for a New Hotel
and Restaurant Liquor License filed by Sunny Acre Corporation dba The Egg of
Estes, 393 E Elkhorn Avenue, Estes Park, CO 80517.
6. Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Martchink/Blackhurst) to approve the Consent
Agenda Items, and it passed unanimously.
2. ACTION ITEMS:
1. REVISED POLICY 602 PURCHASING POLICY – LOCAL PREFERENCE.
Administrator Machalek presented changes to the purchasing policy defining
specific percentages for purchase levels outlined as follows: 10% local preference
for purchases less than $50,000, 7% for purchases less than $100,000 but more
than $50,000 and continue with a 5% preference for purchases above $100,000.
The changes would support local businesses; however, the cost of materials would
increase the overall cost to the taxpayers.
Discussion among the Board was heard and summarized: Mayor Jirsa stated he
requested the item due to Action Item #2 which included a bid from a local
contractor with a bid $105,000 above the low bid. The Board discussed the need
to keep funds locally; however, with the current COVID-19 pandemic, the
additional cost may create a significant impact for the Town. It was further noted
the local contractors have been provided a competitive edge with the current 5%
local preference.
After further discussion, it was moved and seconded (Blackhurst/Zornes) to
continue the item to a future meeting for the new Board to address Policy
602 Purchasing Policy – Local Preference, and it passed unanimously.
2. CONTRACT AWARD FOR BROOK DRIVE WATER SHOP REMODEL.
The Water division purchased the Brook Drive property in 2019 with the intention
of remodeling the current building in an effort to relocate the Water operations from
Elm Road. The new property would provide adequate space for parking, materials,
and equipment. Five bids were received with Ranack Corporation submitting the
lowest bid at $1.416 million. The project would be funded through $870,000
budgeted, $400,000 from the sale of the Elm Road shop to the Fleet division and
$435,822 from the reallocation of funds budgeted for capital projects that have
been delayed due to the Colorado Department of Health project priorities mandate.
The project would be managed jointly between Interstice Architecture and the
Water division.
Trustee Bangs recused herself due to her husband’s involvement in the project. It
was moved and seconded (Norris/Zornes) to approve the remodel project and
contract award to Ranack Corporation for a cost of $1,415,722.49 and an DRAFT
Board of Trustees – April 14, 2020 – Page 3
additional $299,100 for contingencies with a total project cost of
$1,714,822.49, and it passed with Trustee Bangs recusing herself.
3. ALLOW MAYOR SIGNATURE AUTHORITY ON PURCHASE ORDERS FOR
BROOK DRIVE REMODEL. Superintendent Eshelman presented a request to
provide the Mayor the authority to sign purchase orders over $100,000 without
coming back to the Town Board for approval. The request would allow the project
to move forward in and stay on track to facilitate the Water division’s move to Brook
Drive later this year. It was moved and seconded (Zornes/Cenac) to authorize
the Mayor to sign purchase orders over $100,000 for the Brook Drive remodel
project, and it passed unanimously.
3. REQUEST TO ENTER INTO EXECUTIVE SESSION:
It was moved and seconded (Cenac/Blackhurst) to enter executive session for a
discussion of a personnel matter - Section 24-6-402(4)(f), C.R.S. and not
involving: any specific employees who have requested discussion of the matter
in open session; any member of the Town Board; the appointment of any person
to fill an office of the Town Board; or personnel policies that do not require
discussion of matters personal to particular employees – Municipal Judge
Review, and it passed unanimously.
The Board entered Executive Session at 7:45 p.m. and concluded at 7:57 p.m.
Whereupon Mayor Jirsa adjourned the meeting at 8:00 p.m.
Todd Jirsa, Mayor
Jackie Williamson, Town Clerk DRAFT
Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Utilities Director Bergsten
Attorney Kramer
Date: April 28, 2020
RE: RESOLUTION 22-20 Regional Broadband Staffing Intergovernmental
Agreement for Cost Sharing Broadband Technical and Network Services
☐ PUBLIC HEARING ☐ ORDINANCE ☐ LAND USE ☐ CONTRACT/AGREEMENT RESOLUTION ☐ OTHER______________
QUASI-JUDICIAL ☐ YES NO
Objective:
To collaborate with Fort Collins and Loveland to deliver superior broadband
performance at the lowest possible cost by cost-sharing broadband technical and
network support services.
Present Situation:
The three municipalities have started modern broadband services; Connexion, Pulse
and Trailblazer. Staff from the three municipalities recognized early on that collaboration
would result in cost savings and superior customer services.
The first Intergovernmental Agreement (IGA) was signed in July of 2019. That IGA for
“Shared Access To Broadband Transport and Access Facilities” improved our
purchasing power for wholesale internet service and facilitated the acquisition of
transport infrastructure to deliver that wholesale internet service to each of the three
network operation centers.
This second IGA will enable us to cost-share broadband technical staff with Fort Collins
and Loveland.
Proposal:
Staff proposes approval of the IGA.
Advantages:
● Conserve resources by lowering the overall cost of broadband services
● Superior customer service with a future 24-hour technical support
UTILITIES
●Reduce the number of required staff without giving up service quality
Disadvantages:
Staff time is required to ensure the collaboration delivers value at an equitable cost
however, the benefits of collaborative technical support are worth it.
Action Recommended:
Staff recommends approving the IGA.
Finance/Resource Impact:
Estimated costs for each of the first four years is:
$215,000 / $275,000 / $315,000 / $345,000
The costs are in line with the proforma
Level of Public Interest
Low
Sample Motion:
This will be on the consent agenda.
Should it be removed the following sample motion could be used.
I move to approve/deny the IGA.
Attachments:
Resolution 22-20
Intergovernmental Agreement
RESOLUTION 22-20
APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR SHARED
BROADBAND TECHNICAL AND NETWORK SUPPORT SERVICES
WHEREAS, the Town Board desires to enter the intergovernmental agreement
referenced in the title of this resolution for the purpose of supporting Trailblazer
Broadband operations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 1 of 13
INTERGOVERNMENTAL AGREEMENT FOR
SHARED BROADBAND TECHNICAL AND NETWORK SUPPORT SERVICES
THIS INTERGOVERNMENTAL AGREEMENT FOR SHARED BROADBAND
TECHNICAL AND NETWORK SUPPORT SERVICES (“Agreement”) is made and entered into
this ____ day of _________, 2020, by and between the CITY OF FORT COLLINS, COLORADO,
a home -rule municipality (“Fort Collins ”) and Loveland, Estes Park and those additional Colorado
governmental entities listed on Exhibit A (“Affiliates”) (collectively the “Parties”).
WHEREAS, prior to the date of this Agreement, voters of Fort Collins and the Affiliates ,
respectively, approved legally required ballot measures at general elections, authorizing each entity
to acquire and operate independent broadband utility facilities and networks; and
WHEREAS, Fort Collins is a Colorado home -rule municipality which has undertaken the
establishment and operation of a municipal broadband utility; and
WHEREAS, each Affiliate is a Colorado governmental entity, as further described on
Exhibit A, which has undertaken the establishment and operation of a broadband utility; and
WHEREAS, as Colorado governmental entities, the Parties are authorized, pursuant to
C.R.S. § 29-1-203, to cooperate or contract with one another to acquire or provide any government
function, service, or facility lawfully authorized to each; and
WHEREAS, to provide reliable, competitive, and cost-effective broadband utility services,
the Parties desire to collaborate with neighboring governments and broadband enterprises, to
leverage resources and efficiencies, including existing fiber optic connections between the Parties,
for the benefit of their respective residents and ratepayers; and
WHEREAS, prior to the date of this Agreement, Fort Collins and several of the Affiliates
entered into an agreement regarding shared access to regional and national telecommunications
data facilities with sufficient capacities and speeds, to transport data between each city’s broadband
network and interstate and international telecommunications networks (“Shared Access IGA”); and
WHEREAS, in addition to the Shared Access IGA, the Parties desire to share access to
regional telecommunications technical and network support resources, with sufficient capacity and
skilled personnel, to resolve customer support issues on each entity’s broadband and
telecommunications networks , and to otherwise meet each entity’s commitments to its respective
customers; and
WHEREAS, Fort Collins designed and is staffing telecommunications technical support
call center data facilities, and the Parties have determined each will conserve resources by
temporarily sharing use of such resources, rather than each entity independently building and
staffing duplicative facilities ; and
WHEREAS, in light of the current cost savings and potential for future coordination and
cost saving through this joint operational opportunity, the Parties wish to coordinate efforts to
Page 2 of 13
establish and maintain sufficient telecommunications technical and network support facilities and
staff in accordance with the terms of this Agreement; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the Parties agree as follows:
1. Definitions .
As used in this Agreement, the terms below shall have following meanings:
“Call Center” and “Network Operations Center” (“NOC”) is a business office designed to
handle a large volume of telephone calls, especially for taking orders and providing
computer technical support services, including Tier 1 services as described in Attachment
I, attached hereto.
“Customer Support Representative” (“CSR”) is a utility system professional delivering
non-technical customer service, enrollment, service connection/disconnection ordering,
monthly payment, and sales related services.
“Employment Action” includes hiring, firing, performance evaluations, pay rates and
benefits (including holidays and other time off), and disciplinary action.
“Engineering Services” includes system support services delivered through a network
engineer or other technology professional skilled in maintaining the connectivity of
networks in terms of data, voice, calls, videos and wireless network services, and
specifically including Tier 3 services as described in Attachment I, attached hereto.
“Enterprise Business” includes businesses that typically have unique architecture or service
level requirements that are negotiated with their provider. This may requir e non-standard
levels of services or support.
“Medium Business” includes businesses that typically utilize standardized equipment,
pricing plans that include more business -related services and products, and require a higher
level of technical support for their business needs.
“Network Engineer” is a technical support professional who focuses on the maintenance of
an existing network, whose services and training may extend from testing and
troubleshooting problems to regular maintenance, and who contributes high-level support
such as strategic planning of network upgrades and high-level network performance
analyses, including Tier 3 services as described in Attachment I, attached hereto.
“Network S upport Services” includes system support services focused on the maintenance
of an existing corporate network, from testing and troubleshooting problems to regular
maintenance, specifically including Tier 2 support services as described in Attachment I,
attached hereto.
Page 3 of 13
“OSS/BSS” is an integrated compute r network designed to deliver “operational” and
“billing” services, including enrollment, service connection/disconnection orders, and
monthly payment tracking.
“Residential Customers” includes non-commercial customers who obtain service at a
residential location.
“Small Business” includes businesses that typically utilize standardized equipment with
standardized pricing plans, and require basic technical support for their business needs.
“Technical and Network Support Services” includes Tie r 1, Tier 2, and Tier 3 services, as
described in Attachment I, attached hereto.
“Technical and Network Support Costs” includes all costs paid to furnish and deliver
Technical and Network Support Services, as described in Attachment I, attached hereto.
“Technical Support Representative” (“TSR”) is a technology professional staffing the NOC
who is skilled in navigating and maintaining connectivity of network services delivering
Tier 1 technical support services.
2. Term.
a. Term of Agreement. The Term of the Agreement is from the date first written above
until ten years after Fort Collins begins delivery of regional Technical and Network
Support s ervices or until this Agreement is terminated, as set forth in b. and c. below
(the “Term”).
b. Notice Prior to Expiration of Term. At least one hundred and eighty (180) days prior
to the expiration of this Agreement, Fort Collins’ Broadband Executive Director
and each Affiliate’s broadband service director, or designee, shall meet to discuss
potential extension and/or amendment of this Agreement and/or integration of
the separate Shared Access IGA into this Agreement. Nothing set forth in this
Section 2 shall be deemed to delay or otherwise extend the scheduled expiration
of the Term.
c. Termination; Removal. Any party may voluntarily terminate its participation and
obligations under this Agreement for convenience upon providing one hundred
eighty (180) day written notice to the other parties. Any party may be removed by
unanimous written agreement of the other parties upon: (a) unremedied breach of
any material term herein or in any attached document after ninety (90) days written
notice to breaching party or (b) the failure of the party’s broadband utility to function
as a going concern or operate in the ordinary course for more than sixty (60) days .
3. Fort Collins Call Center. The Parties shall design, construct, and operate the network
facilities set forth in Attachment I during the Term. Specifically, Fort Collins shall design,
construct, and staff Technical and Network support facilities as described in this Agreement,
Page 4 of 13
the costs for which are to be shared by the Parties according to Attachment II, attached
hereto and incorporated by this reference . The Technical and Network support facilities Fort
Collins shall build, lease or otherwise acquire in furthe rance of this Agreement shall meet
the following minimum specifications:
a. Be of sufficient capacity and quality for the Parties to each provide service to their
broadband customers for the Term;
b. Provide sufficient expertise as to the configuration and practices of the Parties ’
broadband networks to their broadband customers , as agreed upon by the
Parties.
c. Initial Technical and Network Support services provided through Fort Collins shall
include those set forth in Attachment I following functional components and
administrative specifications.
d. And as further described under “Services” and “Equipment” portions of
Attachment I, attached hereto and incorpor ated by this reference.
4. Payment for Technical and Network Support. Fort Collins shall directly pay for all
Technical and Network Support costs , subject to partial recovery of those costs from
Affiliates , as set forth below and further provided in Exhibit A, Attachments II and III ,
attached hereto and incorporated by this reference .
a. During the Term, each Affiliate shall pay Fort Collins for Technical and
Network Support Costs in advance on a monthly basis , beginning the first full
month following Fort Collins’ commencement of regional Technical and
Network Support Services as described herein.
b. The Parties’ respective share of Technical and Network Support Costs shall be
determined as follows:
i. Years 1 through 3 of the Term, each Affiliate shall pay a pro-rata amount of
Technical and Network Support Costs based on the anticipated number of user
accounts on the Affiliate’s broadband network, relative to the total number of
user accounts with access to Technical and Network support facilities during the
period, as initially set forth in Exhibit A, Attachments II and III ; and
ii. Years 4 through expiration of the Term, starting in the thirty-fifth month, between
November and December of each calendar year during the Term, the anticipated
number of user accounts on each party’s broadband network will be adjusted for
the next year. By November 1, each Affiliate shall submit to Fort Collins an
updated estimate of user accounts it will serve for the next year. Such estimate
may be refined until December 1, at which time each estimate shall be set and
used to schedule pro-rata payments due under this Section 4 during the next year.
Page 5 of 13
iii. The yearly cost sharing above is based on projections for the following yea r and
assumes the average support services per customer required for each party to be
roughly equal. These projections may turn out to be different than actuals and
business decisions or demographics may result in more or less time spent per
customer . Beginning in January of Year 5 (i.e. the forty-ninth month of the Term)
of this Agreement a true up process shall be performed yearly to ensure the
Parties equitably share costs:
1. By January 31, each Affiliate shall submit to Fort Collins the number of actual
user accounts served by the Affiliate’s broadband network during the prior
calendar year along with the percentage difference from the original
projection, as determined on December 31.
2. If an Affiliate’s actual number of user accounts for the pe riod differs from the
projection used to calculate its pro-rata payments in the period by more than
10%, the Affiliate shall provide notice to Fort Collins of the over or
underpayment. The Parties will then engage in a review by February 15 and
proportionally adjust payments and credits due for Technical and Network
Support Services for the following three pro-rata monthly payments to correct
such over or underpayment, unless the Parties mutually agree to a different
reconciliation period.
5. Access to Technical and Network support services.
a. In each party’s sole discretion, each party may employ, contract or otherwise
acquire additional Technical and Network support resources for its own use or the
use of any other party with whom Fort Collins and/or any Affiliates wishes to
collaborate. However, each party’s financial liability under this Agreement
shall only extend to Technical and Network Support Costs as provided in Section
4.
b. The Parties agree to use good faith efforts to ensure their respective access to and
use of Technical and Network Support resources do not unreasonably interfere with
any other party’s reasonable access and use of such service .
c. Fort Collins agrees to treat the needs of all Parties, including itself, equally with
regard to responding to calls, alarms, network interruptions, and other service needs
contemplated by this Agreement. Priority shall be based on a “first come, first serve”
princip le and based on the severity of the problem, with critical problems taking
precedence regardless of the origin. The process for escalating calls and determining
priority shall be outlined in a written policy and proc edure document maintained by
Fort Collins and reviewed and approved quarterly for the first twelve months of the
term of this Agreement and at least annually thereafter by the Parties.
d. All Parties will have access to a method to monitor priority of issues being addressed
by Fort Collins.
Page 6 of 13
e. Fort Collins agrees to use good faith efforts to ensure minimal Service Level
standards (“SLA Terms ”) are met as such SLA Terms are set forth in Attachment I
attached hereto and incorporated by this reference .
f. The Affiliates recognize their respective broadband network user s will access the
Technical and Network Support Services through facilities and equipment owned
by Fort Collins , as the party with immediate obligation to construct and staff
regional Technical and Network Support facilities . The Affiliates also recognize
they shall not have direct control over such facilities or service calls received by
such facilities unless or until service calls are escalated to technical service
personnel directly employed by a party other than Fort Collins . Escalation shall
occur pursuant to administratively adopted protocols approved by respective
broadband service director for each party.
g. The Parties agree to maintain system versions in compliance with required vendor
support agreements , and to stay within two versions of the most current software
version of all supported software.
h. The Parties agree to keep and maintain their respective individual fiber networks in
good condition. Any physical fiber network issues are outside the scope of this
Agreement unless covered under mutual aid provisions.
6. Fort Collins Call Center direction.
a. Non-management Call Center personnel. TSRs, NOCs and Network Engineers , as
defined in Section 1, shall be employed under this Agreement.
b. Training and Communication to Affiliates . Fort Collins agrees to maintain adequate
training for all shared staff with regard to individual parties ’ systems, customers,
and policies so that staff can adequately address problems in a reasonable period of
time. Fort Collins agrees that it will provide feedback to an Affiliate if the Affiliate’s
processes, programs, or services are found to be increasing call volumes or call times
so that the Affiliate can determine if changes need to be made or properly budget
for the additional resources being used.
c. Call Center Manager. The Fort Collins Call Center, through a Call Center manager
(“Call Center Manager”) employed by Fort Collins , shall coordinate and consult
with the respective Affiliates’ broadband directors or designees as needed to provide
Call Center Services for the Parties’ broadband systems .
i. Such director s or designee s may directly request day-to-day work activities
of the Call Center Manager, as provided in administrative standards
developed by the Parties; however, the Fort Collins Broadband Executive
Director is solely authorized to supervise and take all employment actions
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related to the Call Center Manager in accordance with Fort Collins city
policies. The Fort Collins Broadband Executive Director, or designee, will
seek input from the Affiliates’ respective broadband directors , or designees,
who engage in day-to-day activities with t he Call Center Manager; however,
the Fort Collins Broadband Executive Director has sole supervisory
authority and responsibility for the Call Center Manager.
ii. The Call Center Manager or designee may direct the day-to-day activities of
Call Center employees as necessary to provide Technical and Network
Support Services, includ ing coordination with local technical and business
services personnel employed by each party, serving the local broadband
networks in those jurisdictions . However , each party shall be responsible and
solely authorized to take employment action related to employees of that
party which may also be recommended by the Call Center Manager. While
the Affiliates may seek input of the Call Center Manager, who may direct
the day-to-day activity of a nother party’s employee, each Affiliate has sole
supervisory authority and responsibility for its employees. The Affiliates
shall be entitled to provide formal feedback on an annual basis to Fort Collins
regarding the Call Center Manager's performance.
iii. The Parties acknowledge the Call Center Manager may make
recommendations on how the Parties can more efficiently utilize their
respective broadband system resources, including equipment, infrastructure
and employees. The final decision regarding any changes to a ny party’s
resource s, inclu ding equipment, infrastructure and employees, belongs
solely to the party with ownership of such resources .
1. Call Center Manager Resources. The Call Center Manager may use
Fort Collins resources to provide recommendations that may impact
the Affiliate s’ equipment, infrastructure and employee resources,
such as making recommended employee schedule and recommended
engineering priority changes.
2. Fort Collins will not be liable for any consequences resulting from
any Affiliate ’s actions accepting such recommendations, except as
otherwise provided in this Agreement.
iv. Replacement of the Call Center Manager.
1. By Request of the Affiliate. Should any Affiliate be unsatisfied with
the performance of or desire replacement of the Call Center Manager.
The Affiliate shall notify Fort Collins in writing and the Parties shall
negotiate in good faith to reach agreement as to appropriate
corrective action. Fort Collins shall also be responsible for the
replacement of the Call Center Manager or appointment of a new or
inte rim Call Center Manager, as may be required by the Agreement
Page 8 of 13
or upon written agreement of the Parties.
2. By Fort Collins or By Reason of Unavailability . Should the Call
Center Manager be removed by Fort Collins for any reason or should
the Call Center Manager resign or otherwise be unavailable to
provide the Technical and Network Support Services, Fort Collins
agrees to provide a replacement Call Center Manager as soon as
practicable. Fort Collins agrees to provide Technical and Network
support to the Affiliates to maintain effective local broadband
network operations and the Parties sha ll only pay for costs incurred
by Fort Collins to maintain the effective Technical and Network
Support operations until a replacement Call Center Manager is found.
d. Ove rtime . The Parties agree none of their employees who may have authority to
direct the day-to-day operations of employees of another party hereto will require
such employees to work overtime, except in an emergency. However , the employing
party will have sole authority as to total hours their employees will work.
e. Communications and Dispute Resolution. Each party shall designate a
representative as a first point of contact for communications between the Parties
regarding the Call Center personnel and/or Technical and Network Support
Services. The Affiliates agree to provide regular communications and feedback to
Fort Collins regarding the Call Center personnel performance of the Technical and
Network Support Services. Should a dispute arise between the Parties, these
representatives shall negotiate in good faith to reach a resolution. If a resolution
cannot be reached, the issue shall be elevated to the responsible Dir ector , or
designee , in the concerned governmental entity and the Fort Collins Broadband
Executive Director. If a resolution cannot be reached at this level, the issue shall be
elevated to the respective city managers/administrators .
7. Sharing Information Regarding Technical and Network support Services. In order to
ensure consistent and effective operation of each city’s broadband network, the Parties agree
to share with each other all useful information regarding the Technical and Network support
Services, as necessary and permissible in the discretion of Fort Collins’ Broadband
Executive Director and respective Affiliate broadband service directors .
Notwithstanding the above , t he Parties agree to otherwise treat as confidential (a) all
information owned by and/or obtained from the other party, or that relates to the business
of the other party, or that is used by the other party in carrying on business, and (b) all
information that is proprietary to a third party (including the other city’s customers and
suppliers). The Partie s shall not disclose such information to any person not having a
legitimate need-to-know and approved by the other party, nor use such information in any
form to obtain an economic or other benefit for itself, or any third party. If such information
is req uired by law, regulation or court order to be disclosed, the subject party’s disclosure
shall not be greater than that which is required, and in the event of such disclosure, the
disclosing city s hall furnish a copy of this Agreement to anyone requiring such disclosure
Page 9 of 13
and promptly advise the other city in writing of each required disclosure.
8. Notices . Written notices required under this Agreement and all other correspondence
between the P arties shall be directed to the following and shall be deemed received
when hand-delivered or three (3) days after being sent by certified mail, return receipt
requested or as updated in Exhibit A:
If to Fort Collins: Colman Keane, Broadband Executive Director
Fort Collins Connexion
215 N. Mason Street
PO Box 580
Fort Collins, CO 80521
ckeane@fcgov.com
970-224-6001
With copies to: Fort Collins City Attorney’s Office
300 LaPorte Avenue
PO Box 580
Fort Collins, CO 80521
970-221-6520
If to Loveland: Brieana Reed-Harmel, Municipal Fiber Manager
City of Love land, Water and Power
200 Wilson Avenue
Loveland, CO 80537
Brieana.Reed-Harmel@cityofloveland.org
970-962-3592
With copies to: Loveland City Attorney’s Office
Broadband Matters
500 East 3rd Street, Suite 330
Loveland, CO 80537
If to Estes Park: Estes Park, Utilities Director
Town of Estes Park
P.O. Box 1200
Estes Park, CO 80517
With copies to: Town Attorney’s Office
Town of Estes Park
P.O. Box 1200
Estes Park, CO 80517
9. Amendment
a. Except as provided below, a pproval of amendments to this Agreement will be
Page 10 of 13
managed according to the respective approval policies of each Party.
b. The original parties (Fort Collins, Loveland, and Estes Park) expressly agree
to allow mutual administrative approval of amendments at any time to the
participating Parties list and notice contacts in Exhibit A ; the Service,
Equipment and Service Level descriptions in Attachment I; and the Staffing
Plan and Proportionate Cost tables in Attachment III. Any change to the Cost
Sharing for mula in Attachment II or the addition of any other attachment or
exhibit to this Agreement shall require approval as set forth in subsection 9.a.
10. Mutual Aid
a. Extraordinary Events . The Parties agree in case of an extraordinary event, as
determined by the Fort Collins City Manager and the respective city
manager/administrator in one of the Affiliates, (the "Extraordinary Event"), a
party may request, and a responding party may provide, network s upport .
Extraordinary Events can include, but are not limited to emergencies, natural
disasters, special events, or any other event that may increase the demand of
broadband services.
b. Reimbursement of Extraordinary Events . With respect to each Extraordina ry
Event, the requesting party agrees to provide appropriate reimbursement for
the responding party regarding all costs and expenses incurred by the
responding party in supporting the Extraordinary Event, unless otherwise
agreed in writing by each party, provided, however, that the party providing
network support for the Extraordinary Event maintains auditable records.
11. No Recruitment . During the Term and for six (6) months thereafter, without the prior
written consent of the other Party, no Party shall directly solicit or entice away (or
seek or attempt to entice away) from the employment of Fort Collins or any Affiliate
any person employed (or any person who has been so employed in the preceding six
(6) months) by another Party in the provision or receipt of any Tier One or Tier Two
services described in this Agreement. For the avoidance of doubt, this Section 11 shall
not apply to unsolicited responses by employees to general recruitment advertising.
12. General Terms
a. Subject to Appropriation ; No Multiple Year Obligation. It is understood and
agreed by the Parties that any obligation of Fort Collins or any Affiliate
hereunder, whether direct or contingent, shall extend only to funds
appropriated by the Parties’ respective governing bodies and encumbered for
the purpose of this Agreement. The Parties do not by this Agreement,
irrevocably pledge present cash reserves for payments in future fiscal years.
Likewise, this Agreement shall not create a multiple-fiscal year direct or
indirect debt or financial obligation of either Fort Collins or any Affiliat e.
Page 11 of 13
b. Good faith negotiate/mediate . In the event of any dispute arising out of or in
connection with performance under this Agreement, the Parties shall negotiate in
good faith. If such negotiations are not successful in resolving the dispute, the
dispute will be submitted to proceedings under the Colorado Mediators &
Arbitrators™ (COMA) Mediation Rules or other rules agreed to by the Parties.
c. Employee Status . Notwithstanding the managerial obligation described in Section 6
above, a ll employees of each governmental entity who perform any services in relation
to this Agreement shall remain the employees solely of the governmental entity
employing them to perform such services and not of any other party hereto. No party
shall obtain, by virtue of paying or being reimbursed for a ny personnel costs, any
direct control over the management, scheduling or facilities provide to staff at any
Technical and/or Network support facility operated by another party.
d. Governmental Immunity Act. No term or condition of this Agreement shall be
construed or interpreted as a waiver, by any party, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions of the Colorado
Governmental Immunity Act, C.R.S. § 24-10-101 et seq.
e. Entire Agreement. This Agreement contains the entire agreement of the Parties
relating to the subject matter hereof and, except as provided herein, may not be
modified or amended except by written agreement of the Parties.
f. No Third Party Beneficiary. The Parties understand and expressly agree that
enforcement of the terms and conditions of this Agreement, and all rights of
action relating to such enforcement, shall be strictly reserved to the Parties .
Nothing contained in this Agreement shall give or allow any suc h claim or
right of action by any third person. It is the express intention of the Parties that
any person other than the signatory hereto receiving benefits under this
Agreement shall be deemed to be an incidental beneficiary only.
g. Severability . In the event a court of competent jurisdiction holds any provision
of this Agreement invalid or unenforceable, such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
h. Headings. Paragraph headings used in this Agreement are for convenience of
reference and shall in no way control or affect the meaning or interpretation of
any provision of this Agreement.
i. Governing Law and Venue . This Agreement shall be governed by the laws of
the State of Colorado, and venue shall be in the County of Larimer, State of
Colorado.
j. Legal Constraints . The Parties recognize the legal constraints imposed upon them
by the constitutions, statutes, and regulations of the State of Colorado and of the
United States and imposed upon Fort Collins by its Charter and M unicipal
Page 12 of 13
Code, and, subject to such constraints, the Parties intend to carry out the terms
and conditions of this Agreement. Notwithstanding any other provision in this
Agreement to the contrary, in no event shall either of the parties hereto exercise
any power or take any action which shall be prohibited by applicable law.
k. Counterparts . This Agreement may be executed in separate counterparts, and the
counterparts taken together shall constitute the whole of this Agreement.
l. Electronic Signature . This Agreement may be executed by electronic signature in
accordance with C.R.S. § 24-71.3-101 et seq.
[Signature appear on the following page]
Page 13 of 13
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.
City Council for CITY OF FORT COLLINS, COLORADO ATTEST:
By: By:
Mayor City Clerk
APPROVED AS TO FORM:
By:
Assistant City Attorney
CITY OF LOVELAND, COLORADO ATTEST:
By: By:
C ity Manager City Clerk
AP PROVED AS TO FORM:
By:
Assistant City Attorney
TOWN OF ESTES PARK, COLORADO ATTEST:
By: By:
Mayor Town Clerk
APPROVED AS TO FORM:
By:
Town Attorney
1
EXHIBIT A
Affiliate s:
• CITY OF LOVELAND, COLORADO a home-rule municipality (“Loveland”) with
principal offices at 500 East 3rd Street Loveland, Colorado 80537
• TOWN OF ESTES PARK, COLORADO, a statutory municipality (“Estes Park”) with
principal offices at 170 MacGregor Ave., P.O. Box 1200, Estes Park 80517
2
Attachment I
A. Services
A combination of TSRs and NOCs will support operations for all Parties 24 hours per day every
day during the Term of the Agreement. Support shall be provided based on the following schedule:
- Network Engineer and/or NOC staff will provide after-hours maintenance services
from Midnight to 6 am Sunday through Thursday.
- Network Engineering staff will provide support from 8 AM to 5 PM Monday through
Friday and shall be on-call, regardless of day and time, for emergencies.
The following support services shall be provided:
• Technical Support Services (TIER 1):
o Assisting residential & small business customers with internet connectivity issues ;
o Assisting residential & small business customers with managed wifi services ;
o Assisting residential & small business customers with basic phone service issues ;
o Assisting residential & small business customers with video service issues;
o Escalating unsolved issues to NOC and Engineering Groups ;
o Referring customer service or sales related issues to CSRs or commercial sales;
o Creating dispatch jobs in the OSS/BSS system;
o Using and maintaining documentation & configuration in administrative systems.
• Network Operations Services (TIER 2):
o Handling overflow issues from Technical Support Services ;
o Monitoring network performance and availability ;
o Supporting , managing , and performing network and software upgrades ;
o Troubleshooting and address ing network performance issues ;
o Assisting medium business and enterprise business customers with internet
connectivity issues ;
o Assisting medium business and enterprise business customers with managed wifi
services on agreed platforms ;
o Assisting medium busines s and enterprise business customers with phone service
and hosted pbx (private branch exchange) issues;
o Assisting medium business and enterprise business customers with video service
issues;
o Referring customer service or sales related issues back to CSRs or commercial
sales;
o Creating dispatch jobs in the OSS/BSS system;
o Escalating unsolved issues to Engineering Services personnel;
o Using and maintaining documentation & configuration in administrative systems .
3
• Network Engineering Services:
o Assisting in th e design and implementation of network architecture upgrades ;
o Monitoring network performance and availability ;
o Support, manage, and perform agreed upon network and software upgrades ;
o Troubleshoot and address network performance issues ;
o Referring customer service or sales related issues back to CSRs or commercial
sales;
o Creating dispatch jobs in the OSS/BSS system;
o Escalating unsolved issues to Vendors ;
o Use and maintain documentation & configuration in administrative systems .
B. Equipment
Fort Collins shall provide network operations and technical support services for all Parties 24 hours
per day every day during the Term of this Agreement for the equipment described below:
● Nokia EAS and associated equipment and databases ;
● The Nokia 7750 DR front end I P unicast and multicast routing as well as subscriber
management functionality. The 7750 DR serves as the aggregation point for the access
7360 ISAM GPON OLT;
● The Access Network (AN) consisting of PON network, Layer 2 VLAN Network, based on
OLTs, ONTs, Switches, and Routers ;
● Administrative ISP Services including managing DNS services, Web services, Cloud
Based eMail Services;
● The Internet connectivity provided by redundant ISP connections to the 7750 DR routers;
● Voice services provided by a Momentum/Alianza via connectivity to the 7750 DR routers ;
● The MobiTV local channels and caches;
● MobiTV set top box device management systems ;
● Emergency Manage System (EAS) system.
C. Service Level Standards
I. Fort Collins Responsibilities . As generally set forth in Sections 5 and 6 of the Agreement,
Fort Collins agrees to delivery to customers of all Parties the same quality of above -referenced
Network equipment, Technical Support Services, and call center management, as Fort Collins
provides for its own customers. These services include the following elements:
● Residential Customer Technical Support
● Account Maintenance and Billing Inquiry Support limited to outage status and the ability
to direct customers to CSR and online account access.
● Dispatch for field technicians
● Enter and Monitor Trouble Tickets for supported services and platforms into designated
program for each City.
● Trouble Ticket Escalation
● Business Customer Support
● Field Technician Support
4
● Alarm Monitoring
● Day to Day Operational Support for the Network provided services
● Maintenance Window Support
II. Affiliate Requirements and Responsibilities . As generally set forth in Section 5 of the
Agreement, Affiliates agree to secure and maintain the following service elements:
● Residential and Business Customer Service Representative and Billing Services
● Billing and Provisioning Software and support of such software
● Electronic interfaces and systems for System Monitoring and Alarms, Trouble Tickets,
Dispatch System, Triple Play N etwork Element Management Systems, OSS/BSS and other
systems as agreed to.
● Current and up to date support agreements for all Equipment listed in Section I of this
Attachment.
● Adequately trained on-site staff to perform physical tasks in support of individu al
networks.
● Remote Support if available
● Budgeting to accommodate refurbishment and replacement of equipment in conjunction
and in coordination with the other Cities.
REVISED AS OF: ______________________________
Fort Collins Director: ______________________________
Loveland Director: ______________________________
Estes Park Utilities Director: ______________________________
5
Attachment II - Cost Sharing
Yearly Cost Sharing
The cost sharing shall be determined by the proportional number of delivery points in relation to
a total of all delivery points from all Parties. The number of delivery points shall be calculated
using the number of optical network terminals (ONTs) or other service terminating devices
proje cted to be installed within the network of each party within the next twelve months. The
proportional value owed by each party shall be calculated yearly. Each party will provide a
projected number of delivery points for its network through December 31st of the following year
by December 1st of the current year. In addition, each party will provide a five year projection to
assist in long term planning, budgeting, and staffing. This will be updated annually with revised
projections. Each party will be responsible for a proportionate sum of the total based on this
projection.
For example:
Party A - 12,000 Delivery points
Party B - 5,000 Delivery points
Party C - 15,000 Delivery points
Total number for all Parties: 32,000 Delivery Points
Annual c ost sharing of $2,000,000 would be divided as follows:
Party A - 37.5% or $750,000 annually or $62,500 monthly
Party B - 15.6% or $312,000 annually or $26,000 monthly
Party C - 46.9% or $938,000 annually or $78,166.67 monthly
6
Attachment III - Staffing Plan and Proportionate Costs
Table 1 - Quantity of Staff Needed
Quantity 2020 2021 2022 2023 2024
TSR 8 12 14 15
NOC 6 6 7 8
Additional
Engineering*
1 1 1 1 1
*The cost of Additional Engineering shall be shared evenly by Estes Park and Loveland.
Table 2 - Budgeted Costs for All Staff
Cost 2020 2021 2022 2023 2024
TSR $ 695,000 $ 1,117,550 $ 1,326,125 $ 1,456,059
NOC $ 558,000 $ 586,328 $ 704,570 $ 829,380
Engineering $ 126,000 $ 129,780 $ 133,673 $ 137,684
Table 3 - Delivery Point Projections for each Party
Delivery
Points
2020
Projection
2021
Projection
2022
Projection
2023
Projection
2023 Actual
Fort Collins 18,048 18,048 18,048
Loveland 12,634 12,634 12,634
Estes Park 4,200 4,200 4,200
Table 4 - Percentage Allocation Per Party
Percentage 2020
Projection
2021
Projection
2022
Projection
2023
Projection
2023 Actual
Fort Collins 52% 52% 52%
Loveland 36% 36% 36%
Estes Park 12% 12% 12%
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Town Administrator Machalek
Date: April 28, 2020
RE: 2020 Strategic Plan Impacts and Update
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER_Strategic Plan__
QUASI-JUDICIAL YES NO
Objective:
Town Board consideration of an amendment to the 2020 Strategic Plan due to the
impacts of COVID-19 on the Town’s budget.
Present Situation:
The Town Board adopted the 2020 Strategic Plan on August 13, 2019. One of the
primary goals of the Strategic Plan is to provide guidance and direction for the
development of the Town’s annual budget. Multiple objectives in the 2020 Strategic
Plan are backed by funding in the adopted 2020 budget.
Staff has developed a proposed amended budget that addresses the known fiscal
impacts of COVID-19 for Town Board consideration. If approved, this budget
amendment will de-fund a number of 2020 Strategic Plan Objectives and Capital
Projects.
Proposal:
It is important that the Town Board understand the impact of these proposed budget
cuts on the 2020 Strategic Plan. To that end, staff has prepared an amended 2020
Strategic Plan that reflects the impacts of the proposed budget amendment on the
Town’s ability to accomplish certain components of plan. Objectives and Capital
Projects impacted by the budget amendment are highlighted, with a corresponding
strikethrough or amended text. There are also a number of “clean-up” items being
removed that were not funded in the original adopted 2020 budget.
Advantages:
• Brings the 2020 Strategic Plan into alignment with the Town’s new fiscal position.
Disadvantages:
• Important Town priorities will not be completed in 2020. These items will need to
be considered during the 2021 Strategic Planning process.
Action Recommended:
Staff recommends approval of the amended 2020 Strategic Plan as presented.
Finance/Resource Impact:
N/A. There is no direct financial impact from amending the Strategic Plan.
Level of Public Interest
Medium
Sample Motion:
I move for the approval/denial of the amended 2020 Strategic Plan.
Attachments:
• Red-lined 2020 Strategic Plan
Town of Estes Park 2020 Strategic Plan: Vision, Mission and Goals*
*Outcome areas, Goals and Objectives are not listed in any priority order
VISION: The Town of Estes Park will enhance our position as a premier mountain community.
MISSION: The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests and employees, while being good
stewards of public resources and our natural setting.
Final 4/28/2020
KEY OUTCOME AREAS STRATEGIC POLICY STATEMENTS GOALS (2-7 YEARS)2020 BOARD OBJECTIVES (1 year time frame)2020 CAPITAL PROJECTS
1.Robust Economy - We have a diverse, healthy year-round economy.
We will develop a robust and sustainable economy by making
our economic development decisions based on a triple bottom
line model, considering econonic, social and environmental
impacts and benefits.
A. Implement the Downtown Plan.
1. Determine the strategic direction, financial options and
leadership responsibility for implementation of the Downtown
Plan.
We will create and sustain a favorable business climate and
we value building strong relationships with the business
community
Our economy should be diverse, attracting and serving a broad
range of current and potential stakeholders.
We recognize the importance of our Downtown Core to the
overall economic health of the community.
The Town will support Economic Development efforts lead by
other organizations, including business attraction, retention
and expansion.
The Town will lead specific economic development efforts
identified by the Town Board, such as development of the
Broadband Utility, and provision of electric and water services.
Town policies and actions reflect a preference for local
businesses.
The Town's policies should collectively support all
demographic segments of the community, and strive to
minimize barriers to a diverse, family-friendly community and
robust workforce.
2. Infrastructure - We have reliable, efficient and up-to-date infrastructure serving our residents, businesses and guests.
Ensure water service reliability and redundancy, with each
treatment plant meeting all customer needs throughout the
year, including that each water treatment plant should have
two separate raw water supplies
A. We will have enough year-round stream flow water rights to
meet annual customer demand by 2021
1. All systems and space required to support the Broadband
Utility will be operational by the end of 2020.
Rebuild and level the stall barn floors.
B. The Glacier Creek Water Treatment Plant will have a raw
water supply from the Big Thompson River by 2026
2. Develop and adopt a Facilities Master Plan, with funding and
implementation strategies for all Town departments.Rebuild the sedimentation basins at Glacier Creek.
We will fund the replacment of water pipes before the end of
their useful life
C. We will replace the Glacier Creek Water Treatment Plant by
2026
3. Budget the annual funding contribution for facility expansion
needs as identified in the Facilities Master Plan.Prospect Mountain water main replacement.
D. We will complete construction of a broadband over fiber
optic cable network for customers in the electric service area by
2024.
4. Complete 15 of 32 needed Building Condition Assessments.
Spruce Drive Water Main Replacement
We provide high quality and reliable electric service by
expanding smart grid technologies.
E. We will establish electric industry reliability metrics by 2022
5. Pursue grant, sales tax and user fee funding for private
and/or public flood mitigation projects.Automated Meter Reading Improvements
F. With a data-driven approach, we will evaluate the service
condition, safety, functionality, accessibility and land use
restrictions of our 32 public buildings, and upgrade the quality,
function and safety of the 5 busiest public facilities, to exceed
the expectations of our guests by 2025
6. Establish a timeline to update the street, drainage and
parking standards contained in the Estes Valley Development
Code.
Skinner Road Area Power Line Rebuild
G. We will pursue energy conservation projects that improve
the efficiency of our buildings.
7. Develop a funding strategy and timeline to complete a
Multimodal Transportation Master Plan.Ski Road Area Power Line Rebuild
H. We will pursue flood mitigation measures to reduce flood
risk and increase public safety, while minimizing flood insurance
costs to the community.
Rebuild Carriage Hills power lines, replacing bare copper lines
with insulated tree cable.
I. Pursue implementation of a Stormwater Utility through
adoption of the Stormwater Master Plan, a stormwater
ordinance and an Intergovernmental agreement with Larimer
County.Park View and Cyteworth water main replacement
J. Hire a Stormwater Engineer and support staff to manage the
Stormwater Utility (pending TB approval). CLEAN UP - NEVER
FUNDED
Complete the Tregent Restroom remodel and ADA accessibility
upgrade
K. We will collaborate with community stakeholders to update
our adopted transportation, drainage, and parking design
standards and construction policies in the Development Code
by 2025.
Implement the Town Hall Variable Refrigerant Flow Phase 1
project to replace aging air conditioning units.
Design new Water Division facility at 1360 Brook Drive.
3. Exceptional Guest Services - We are a preferred Colorado mountain destination providing an exceptional guest experience.
We value broad collaboration in providing exceptional guest
services, including, but not limited to working with
organizations such as Visit Estes Park, the Economic
Development Corporation, the National Park Service, and
other organizations representing business and commerce.
A. Provide events and services that attract visitors to Town in
the winter and shoulder seasons.
1. Develop a strategic plan for the Visitor Center, in
collaboration with Visit Estes Park.
We strive to balance the impacts of visitation with the needs
and quality of life of our residents.
We make data driven decisions in serving our guests and
residents.
As a destination community, we consider our guests as
stakeholders in the Town, along with our residents.
The Town provides a high level of customer service to our
guests.
We should align our guest strategies with the strategies of Visit
Estes Park.
We should balance the events we have in Town to be
compatible with the character of Estes Park
4. Public Safety, Health and Environment - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment
We will promote polices that encourage environmental
stewardship
A. Establish a data-driven plan to guide future expansion of
electric vehicles, charging stations and related maintenance
equipment as grant funding opportunities coincide with Town
needs.
1. Hire one sworn officer. CLEAN UP - NEVER FUNDED Install four dual-stall fast-charging electric vehicle stations at
the Visitor Center
B. Modify codes and regulations to support alternative and
distributive energy, including micro-grids 2. Hire one additional dispatcher. CLEAN UP - NEVER FUNDED Design and install Phase 3 of the security camera system at the
Event Center CLEAN UP - NEVER FUNDED
We are committed to safeguarding the lives and property of
the people we serve and we believe in reducing crime and
disorder,
C. Integrate security camera systems in Town Hall, Visitor
Center, Events Complex and Museum
3. Update the 2007 Wildlife Impact Study. Update to the 2007
Wildlife Impact Study will be conducted in 2021 in conjunction
with the Comprehensive Plan update.
Replace the Town Hall elevator in compliance with ADA CLEAN
UP - NEVER FUNDED
D. Evaluate and meet the sworn officer and dispatch staffing
needs of the Police Department.4. Complete the ADA Transition Plan.
We value the importance of maintaining a local emergency
communication center to serve the residents and guests of the
Estes Valley.E. Increase sworn officers to a total of 28 by 2025
5. Seek funding for environmental design and planning for
wildfire mitigation and safety.
F. Increase dispatch staff to 12 by 2025
6. Complete the SafeBuilt recommended process improvements
in the Building Division.
We strive to enhance the safety of emergency responders in
non emergency and critical situations
G. We will inventory and resolve non-conformities with the
Americans with Disabilities Act in 5 of our 32 public-facing
buildings by 2025.
We support the County-wide Wasteshed Plan and will remain
active partners with Larimer County in its implementation.
We believe in and support restorative practices as a way to
build and repair relationships, as well as increase
understanding about the impact of crime in the Estes Park
Community.
We make data-driven decisions to improve and protect the
quality of the environment in the Town.
We will train and prepare for responding to community
emergencies
5. Outstanding Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play, with housing available for all segments in our community.
We support a family-friendly community and strive to be a
family-friendly employer.
A. Develop a master plan for Town Parks and Open Space, in
cooperation with the Recreation District and Estes Valley Land
Trust.
1. Through a public process, complete the revision of the
Comprehensive Plan. Apply for Department of Local Affairs
Energy/Mineral Impact Assistance Fund Grant for
Comprehensive Plan funding in 2021. Prepare to start
Comprehensive Plan process in 2021.Replace irrigation system along the east end of the Riverwalk.
B. Specify the additional equipment, personnel and space
needed to deliver and maintain high-quality landscaping as
required by new capital projects.
2. Continue accelerated updates to the Development Code.
Construct new museum collections/research facility upon
completion of fundraising efforts by the Estes Park Museum
Friends and Foundation.
We will pursue land-banking opportunities as they align with
workforce housing guidelines and childcare needs.
C. Improve the durability, functionality, and efficiency of public
park infrastructure. Overhaul outdated and aging landcaping in
Children's Park, Stanley Historic District, Riverwalk, Parking
Structure picnic area and Weist Park by 2025.
3. Adopt a policy on the level of landscape intensity for Town
properties
D. Establish a 5% fund balance reserve to fund one-time
investments in workforce housing and childcare.
4. Pursue General Fund or grant funds for expansion of the
Town's greenhouse.
We will target ongoing funding at growing the community's
infant and toddler childcare capacity.
E. Prioritize EVDC amendments on Community Development
Master List that impact housing.
5. Replace the gravel path in Bond Park with a hard surface and
install buried concrete anchors to secure the temporary stage.
F. Incentivize Downtown Housing.6. Review the landscape requirements in the Development
Code.
G. Participate in County Strategic Plan childcare capacity team.7. Establish workforce housing guidelines.
8. Support workforce housing strategic planning efforts.
9. Increase ongoing support for Utility Tap Subsidies to $50,000
for workforce housing
10. Re-evaluate options for development of the Fish Hatchery
property.
11. Re-evaluate options for development of the Dry Gulch
property.
12. Facilitate initiation of conversations between leaders of
local childcare efforts about opportunities for cooperation
13. Develop childcare funding policy.
14. Establish a capital grant pool to incentivize new
infant/toddler childcare capacity.
15. Create a list of Town-owned property suitable for childcare
facilities.
6. Governmental Services and Internal Support - We will provide high-quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources
We will maintain a well-trained and educated Town Staff A. We will conduct a citizen survey biennially in even years to
measure our performance and citizen preferences
1. We will conduct customer service training for all Town staff.Purchase and Remodel current Water Division facility to
accommodate Fleet Division.
2. We will assess residents' sentiments on the impacts of
tourism on quality of life within Estes Park
We will match service levels with the resources available to
deliver them.
3. The Board will discuss the Human Resources Strategic Plan
and give direction on its implementation
4. We will conduct a citizen survey.
Membership of our Boards and Commissions should reflect the
demographic diversity of the community.
5. Pursue a new online engagement platform that furthers our
transparency efforts and makes it convenient for stakeholders
to review information on projects and issues and provide
feedback to the elected officials and staff. CLEAN UP - NEVER
FUNDED
We strive to gain meaningful input from our residents and
visitors on the issues that affect them.
6. Develop and adopt a comprehensive community engagement
toolkit.
We prioritize and support a culture of customer service
throughout the organization.
We support a culture continuous improvement in our service
delivery.
7. Transportation - We have safe, efficient and well maintained multi-modal transportation systems for pedestrians, cyclists, vehicles and transit.
We will continue to develop connectivity of trails in the Estes
Valley in partnership with other entities, implementing the
priorities in the Estes Valley Master Trails Plan.
A. Street rehabilitation efforts will result in an average
Pavement Condition Index of 73 or greater for the Town street
network by 2024
1. Pursue funding opportunities for construction of the Fall
River Trail and safe walking and biking routes to schools.
Partner with CDOT on the installation of a roundabout at the
intersection of US34/MacGregor.
B. Explore potential for local and regional year-round transit
services
2. Update the Estes Valley Master Trails plans to include missing
gaps and new trails on the Town-maintained network.Implement and install downtown wayfinding signage (Phase 2)
We will continue to reduce traffic congestion and improve
traffic safety throughout the Town.
3. Expand the U.S. 36/Community Drive roundabout project to
include a multi-use path along the south side of U.S. 36
between Fourth Street and Community Drive and a second
westbound traffic lane.
Construct the already-designed 2020 segment of the Fall River
Trail.
4. Pursue grant funding for the design, environmental clearance
and construction of the Moraine Avenue Multimodal
Improvements. CLEAN UP - GRANT FUNDING DENIED
Design the Safe Routes to Schools trail improvements along
Graves Avenue.
We will work to improve access to and information about the
Town's parking and transportation options.
5. Commission a transportation plan for U.S. 34 between
Wonderview Avenue and Steamer Drive, to include pedestrian,
shuttle and general traffic accommodations, and options for
direct access from U.S. 34 to the parking structure.
Design, bid and construct projects to deliver chip seal, crack
seal, overlay, patching, major rehabilitation (Cleave Street
interim improvements), and parking lot improvements.
6. Initiate Phase 2 of the Downtown Parking Management Plan
(DPMP).
Capital improvements for Phase 2 of the Downtown Parking
Management Plan.
We will make strategic, data-driven investments in technology
that promotes the financial and environmental sustainability
of the Town's parking and transportation assets.
7. Conduct a community and data-driven process to identify
options for the Town Board to consider for the Downtown
Parking Management Plan Phase 3 implementation.
Amend Bureau of Reclamation Special Use Permit and install
electric gates at the Parking Structure to accommodate shuttle
service.
8. Improve and enhance the parking and transportation
information that is provided online, and introduce additional
communication tools (e.g., mobile application, text for
information system) to connect locals and guests with parking
and transportation information.Complete acquisition of second electric trolley.
We will identify and leverage local, regional and national
partnerships that strengthen and extend the Town's parking
and transportation system.
9. Develop a funding strategy and timeline to complete a
Multimodal Transportation Master Plan.
10. Collaborate with Rocky Mountain National Park to identify
locations, funding strategy, and installation schedule for new
variable message signs.
We will consider the potential impacts of technology
changes, including autonomous vehicles, in all
transportation planning.
11. Extend the regular service season and operational hours of
Estes Transit to align with the Rocky Mountain National Park
Hiker shuttle. CLEAN UP - NEVER FUNDED
12. Implement the Green Route ("Express Route") to better
serve guests and employees, and to encourage increased
utilization of both the Town's parking structure and Events
Complex parking lot.
We support having a multimodal transportation network that
allows community members and guests to get to their
desired destinations within the Town of Estes Park and the
National Park via walking, biking, transit or private vehicle.
13. Explore interest in bringing the concept of a Rural
Transportation Authority (RTA) or similar concept (e.g.,
Transportation Management Authority) to the Town Board in
2020.
14. Continue efforts to obtain ownership of the Parking
Structure property from the Bureau of Reclamation.
15. The Board will discuss its philosophy on building capacity for
vehicles versus limiting access and providing alternatives in our
parking and transportation infrastructure.
8. Town Financial Health - We maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies.
Financial decisions for capital projects should be data-
driven.1. Update purchasing policies
2. Establish a grant matching fund.
3. Develop and adopt an annexation policy
4. Develop and adopt a policy on acquisition, retention and
disposal of real property.
FINANCE DEPT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: April 28, 2020
RE: Resolution 23-20 Supplemental Budget Appropriations
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Amend the budget to reflect impacts of the COVID-19 event.
Present Situation:
Beginning in March 2020, local, regional and national actions were taken to slow the
spread of COVID-19. These measures have significantly impacted the entire local
economy, including businesses and individuals. The Town is no exception. The actions
directly impact sales tax returns, which account for 67% of General Fund revenues.
Statewide and local public health orders have closed non-essential businesses and
ordered residents to stay at home except for essential needs. While the ultimate impact
of COVID-19 is unknown, the Town must act now to revise its 2020 budget and
operations in order to remain fiscally sound.
Significant COVID-19 actions are summarized below:
• March 5 – First confirmed case in Colorado
• March 9 – First confirmed case in Larimer County
• March 11 – World Health Organization declares COVID-19 a global pandemic
• March 11 -- Governor declares a state of emergency
• March 17 – State orders bars and restaurants to suspend dine-in services
• March 20 – Rocky Mountain National Park closes
• March 21 – Larimer County and Town issue orders to close short-term lodging
accommodations through April 17
• March 25 – Larimer County and Governor issue stay-at-home orders
• April 6 – Governor extends stay-at-home order through April 26
• April 8 – Larimer County extends stay-at-home order through April 26
• April 8 – Larimer County and Town extend orders closing short-term lodging
accommodations through April 26
Current General Fund Reserves
The Town’s General Fund ended 2019 in a very strong financial position with estimated
reserves of $11,119,954. Sales tax revenues were especially strong in 2019, which
together with unplanned operational cost savings such as position vacancies and capital
project savings from uncompleted projects, resulted in this healthy fund balance reserve
at year end. These uncompleted projects are then rolled forward and appropriated in
2020, paid for by the unused reserves.
The Town maintains a strong fund balance reserve due to the cyclical nature of our
revenue sources, with the majority of revenues coming in over the summer season.
This reserve is typically spent down during the first half of the year as the Town
prepares for the busy season and then the reserves are replenished during the second
half of the year as summer and fall sales taxes come in. This reserve has provided the
Town a more positive outlook than many of the front range communities are facing.
However, we are not immune to these financial impacts and we must take actions to
reduce costs before operations ramp up for the summer months.
General Fund Revenues – 67% from Sales Taxes
The Town’s General Fund revenues primarily consist of sales taxes (67%),
departmental charges for services (14%), transfers from utilities (9%), and other smaller
revenues (excluding the Community Reinvestment Fund transfer back and forth). The
COVID-19 pandemic has significantly impacted the local economy, reducing sales tax
revenues and prompting the Town to realign the budget with the new revenue
expectations.
The original 2020 budget anticipated a growth of approximately 6% in sales tax
revenues, based in part on past historical growth patterns. In 2019, the Town saw
significant sales tax revenue increases as a result of sales taxes assessed on online
purchases. As noted in Table 1 below, most sales tax revenues come from three
sectors: Food, Retail and Lodging.
Table 1 – 2019 Actual Sales Tax Collections – General Fund
2019 Actuals Percentage
of 2019
General Fund
Amusements /
Recreation
$76,258 0.58%
Automotive 209,485 1.60%
Food 4,640,627 35.51%
Retail 2,513,523 19.23%
Lodging 3,917,585 29.97%
Construction 703,700 5.38%
Personal/Professional 631,855 4.83%
Utilities 378,440 2.90%
Total $13,071,473 100.00%
The COVID-19 pandemic is impacting more than just sales tax revenues. Numerous
special events have been cancelled and investment income projections are reduced.
The Power and Communications and Water Funds project decreases of 15% for the
billing months of April, May, June and July.
Revenue Projection Methodology
For background, it is important to note that sales tax collections will be impacted
significantly, but the actual impact will be unknown until two months after it occurs. This
unavoidable delay is due to the process of businesses filing the returns, the State
processing returns, and the State remitting funds to the Town. For instance, businesses
remit March sales tax to the State by April 20 and the State remits the funds to the
Town approximately May 10.
It is also important to note that the Town, as a destination community that sees most of
its guests each summer, must begin incurring the costs of preparing in March and April.
COVID-19 prompted staff to make estimates of the impact now and scale back Town
efforts accordingly. Additional budget amendments may need to be made as this year
continues and we receive better data on the actual impact of COVID-19.
Projections have been made by applying estimated reductions to actual revenue data
from 2019. Businesses were assigned to one of 63 industry categories, within eight
industry sectors, with sales tax data remittance shown by month. A team consisting of
the Town Administrator, Assistant Town Administrator, Town Clerk, Human Resources
Manager, the Town Attorney and Finance Director developed a list of assumptions
before estimating an operating percentage for each month of 2020, to arrive at the
revised estimate of sales taxes for 2020. Estimates were made using the experience
and judgement of the team members in evaluating trends and patterns in 2019 sales tax
collections and the projected impacts of COVID-19 on each reported industry class.
(See Attachment B page 4)
Assumptions used for projections:
A) Sales tax collections for January and February (actuals) primarily represent sales
tax from local residents and serve as a baseline.
B) Sales tax impacts began in mid-March 2020 and intensified by month’s-end.
C) The restrictions will be in place for the entire month of April.
D) The current restrictions start to be relaxed sometime in mid-May. It is important to
note that the team did not predicate these assumptions on any specific
knowledge regarding the releasing or extension of orders currently in place.
E) The restrictions will be relaxed slowly, with the full duration of the restrictions
unknown.
F) This event is worldwide, so the local impact will be long-term and recovery will be
slow as prospective guests are affected everywhere.
G) Lack of disposable income due to the nationwide layoffs and pay reductions will
impact the numbers of guests visiting.
While these assumptions will likely not perfectly reflect what we see in the coming year,
they are necessary to model revenue projections.
Sales Tax Projections
Using the methodology cited above, an initial draft of sales tax projections was prepared
by the Finance Director. The team refined the monthly estimates by category on April 9,
and the projections were reviewed by the Executive Leadership Team on April 14.
The end result for the proposed 2020 revised budget is a projected 42.8% reduction
from 2020’s original budget for a total of $5.7 million reduction in the General Fund.
Combined with the reduction to event revenues and other revenue changes, the
reduction to the General Fund revenues, excluding the Community Reinvestment Fund
transfer, is projected at 30.9%.
This is a sizable reduction to the General Fund, which is primarily operational funds with
few significant discretionary expenses and capital projects.
Table 2 – 2020 Sales Tax Projections – General Fund
2020
Original
Budget
Amended
2020
Projection
General Fund
Percentage of
2020 Original
Budget
Amusements /
Recreation
$87,903 $31,957 36.3%
Automotive 211,221 114,658 54.2%
Food 4,816,532 2,751,007 57.1%
Retail 2,455,434 1,383,018 56.3%
Lodging 4,214,584 2,135,717 50.6%
Construction 639,270 508,883 79.6%
Personal/Professional 593,095 382,649 64.5%
Utilities 379,192 360,448 95.0%
Total $13,397,231 $7,668,337 57.2%
Proposal:
Expenditure Reductions
Considering the projected revenue reductions, staff began the process of identifying
opportunities to reduce costs. Some reductions began at the beginning of the COVID-19
event and more were identified as staff worked through this budget revision process.
The most significant changes over $15,000 are highlighted below by fund. The guiding
principle of these reductions was to make a first cut that would provide the Town a
margin of safety as the year progresses. Cutting too little in an over-optimistic analysis
could put the Town in significant financial trouble if the impacts of COVID-19 are more
significant than anticipated and last through the full year. Cutting too much in a knee-
jerk reaction runs the risk of unnecessarily hobbling our ability to aid in recovery and
provide community services. Staff believes that the expenditure reductions contained in
this budget amendment are sufficient to give the Town immediate financial breathing
room to see how COVID-19 impacts the summer season. More reductions may be
needed as the year progresses.
Staffing Changes
The Town has enacted a hiring freeze for vacant positions, except for specific
exceptions approved by the Town Administrator. A temporary hiring freeze was also
enacted for seasonal positions, pending the outcome of this budget amendment.
It is important to note that this amendment proposes no form of reduction in current
filled positions, or pay, which is in large part due to the Town’s fiscal position and the
foresight in maintaining a healthy General Fund reserve. Making a reduction in
permanent staffing now is unnecessary given our financial projections and would place
the Town at a disadvantage during recovery as we try to prepare the community for
visitation again. It would also compound the issues of unemployment already faced by
the community during COVID-19. As the year progresses, staff will continue to monitor
the situation and revenue projections. More dramatic cuts may be necessary if our
assumptions do not hold or if there are further unanticipated impacts to sales tax
revenue projections.
The following summarizes the proposed staffing changes included in this amendment.
Amount Fund Division Reduction in
Positions
Description
$75,765 General Planning 1 Planner 1 position unfilled for
2020
$22,018 General Police
Patrol
2 Reduce Community Service
Officers from 8 to 6 for 2020
$32,295 General Visitor
Services
1 Reduce part-time staffing by
81%
$49,948 General Parks 1 Parks Maintenance Worker
position unfilled for 2020
$78,635 General Parks 8 Reduce seasonal staff from
16 to 8 for 2020
$118,415 General Events 4 Reduce seasonal event staff
from 8 to 4, and reduce
hours for remaining 4
$377,076 17 Total
General Fund – ($5,682,648) Decrease
• (20,000) Legislative -- Reduced development / workforce housing permit
subsidy pool
• (15,000) Legislative – Reduced Town Board/Mayor’s contingency fund to
$10,000
• (18,300) Town Administrator – Reduce publication costs and Citizen Survey
• (45,000) Town Clerk - Defer Laserfiche project work
• (29,860) Planning – Vacancy savings on planning tech position
• (29,000) Planning -- Eliminate external legal review for Planning Division –
will handle in house
• (150,000) Planning -- Defer Comprehensive Land Use Plan to 2021 for
financial and participation reasons
• (25,000) Human Resources – Freeze enrollment into employee home
ownership down payment assistance program – no new
enrollments for remainder of 2020 but existing enrollments will
continue
• (401,022) Outside Entity Funding – Reduced projected transfer to Fire District
based on new estimated sales tax revenues
• (51,676) Police Patrol – Vacancy savings on 2 police officer positions
• (15,000) Police Patrol – Reduced computers to be replaced
• (21,478) Police Communications – Vacancy savings on 1 dispatcher position
• (23,186) Building Safety – Vacancy savings on Building Permit Tech position
• (55,000) Visitor Services - Defer replacement of Visitor Center exterior doors
• (16,900) Streets – Removed vacuum truck rental
• (61,744) Streets - Moved annual pavement marking program to the Street
Improvement Fund
• (20,896) Streets – Defer all storm drainage improvement projects
• (31,000) Parks – Defer bench, trash can, & concrete replacement programs
• (20,000) Events – Defer painting of barn roofs and wash rack drainage
repair
• (60,000) Events – Defer the event center acoustic improvement project
• (383,950) Events – Event operational reductions due to cancellations
• (63,929) Transit – Delay start to transit season to July 1, 2020
• (15,000) Museum – Defer Cobb-MacDonald Cabin Reroof
• 20,000 Transfers – Increase transfer to parking services due to delay in
paid parking
• (182,899) Various – Other operational cost reductions from multiple
departments and divisions
• (3,569,632) General Fund – Reduced transfer to Community Reinvestment
Fund (CRF) per TABOR calculations – The Town’s debrucing ballot
language requires transfer of excess TABOR revenues to CRF to
be held for specific uses
Community Reinvestment Fund – ($3,469,498) Decrease
• (61,800) Events – Defer barn stall leveling project
• (73,720) Museum – Defer collections facility planning (funded by Museum
Friends)
• (198,000) Facilities – Defer Town Hall AC unit replacement project
• (100,000) Facilities – Savings from scope changes on board room audio
visual equipment replacement
• (21,244) Streets – Savings from Elkhorn paving project
• (59,000) Streets – Defer wayfinding signage project
• (2,955,734) Community Reinvestment Fund – Reduced transfer back to the
General Fund per TABOR calculations– The Town’s debrucing
ballot language requires transfer of excess TABOR revenues to
CRF to be held for specific uses – this transfer back is for those
specific uses
Conservation Trust Fund - $70,000 Increase
• 70,000 Funding for Thumb Property acquisition – moved from reserved
fund balance to appropriation
Open Space Fund - $468,380 Increase
• 586,700 Funding for Thumb Property acquisition – includes the Town’s
contribution of $171,000 for a total of $241,000 (including the
Conservation Trust Fund above). The remaining amount is paid by
additional revenues from the GOCO grant and donations from the
Estes Valley Land Trust and the Access Fund
• (65,000) Delay 1st Stage Riverwalk irrigation system improvements to allow
Thumb Property acquisition
• (50,000) Reallocated part of the Fall River Trail Improvements Phase 3
project to Trails fund to allow to allow Thumb Property acquisition
Community Center Fund – ($358,056) Decrease
• (358,056) Projected transfers to the Estes Valley Recreation and Park District
(EVRPD) are reduced per the current sales tax revenue estimates
Trails Expansion Fund – $583,706 Increase
• 50,000 Reallocated part of the Fall River Trail Improvements Phase 3
project from the Open Space fund to allow project to move forward
using the available restricted funding sources
• 533,706 Funding for Fall River Trail Improvements Phase 2B – partially
funded by a $363,706 state grant and 60,000 in local contributions
from EVRPD and Larimer County
Parking Services Fund – $454,123 Decrease
• (454,123) Several line items reduced due to delay in paid parking program
implementation until 2021
Street Improvement Fund – $549,000 Decrease
• (40,000) Delay recycled asphalt crushing project to 2021
• 55,000 Transferred pavement marking program from General Fund to
Street Improvement Fund
• (564,000) Delay Cleave Street improvement project to 2021
Power and Communications Fund - $0 Net Change
• (80,000) Reduced Energy Efficiency program
• 80,000 Increase uncollectible accounts expense
Water Fund - $30,000 Increase
• 30,000 Increase Uncollectible Accounts expense
Fleet Maintenance Fund - $488,538 Decrease
• (400,000) Delay purchase of Water shop from Utilities to 2021
• (20,000) Reduce design costs for the retrofit of the Water Shop
• (63,938) Defer filling vacant mechanic position until September 2020
Use of General Fund Reserves
The COVID19 event is expected to have an impact on the Town’s finances much more
significant than the 2013 flood based on current projections. Luckily, the Town has
maintained a 25% reserve in the General Fund, which together with unanticipated 2019
revenues and unspent project funding, allowed the Town to cover many of the
operational costs in the proposed budget reduction without major staffing changes. To
balance the budget as currently proposed, staff is recommending use of 4.1% of these
emergency reserves. The proposed budget still retains a 20.9% projected fund balance
at the end of 2020. The General Fund 25% reserve is currently expected to be
replenished in 2021 if the economic recovery allows.
Advantages:
• These are proactive measures that can be scaled up or down as warranted as
the impacts of COVID-19 becomes clearer.
• The staffing plan retains talent, providing the ability to quickly respond as needed
during recovery and protecting the provision of many community services.
• Proposed budget retains a 20% fund balance for future flexibility as needed.
• Revenue projections can be readily updated as new sales tax data becomes
available each month.
Disadvantages:
• Risk that the revenue projections are too optimistic. Staff believes that our
revenue impacts are projected conservatively high (projected sales tax decrease
is on the high end of other communities on the front range), but this is a fluid
situation.
• Impacts the ability to complete some 2020 Strategic Plan objectives.
• May need a second round of reductions if conditions warrant
Action Recommended:
Staff recommends approval of the supplemental budget resolution as presented,
utilizing 4.1% of General Fund reserves.
Finance/Resource Impact:
After reflecting these changes, the General Fund is projected to end 2020 with a 20.9%
fund balance. Each fund is expected to end with a positive fund balance as well.
Level of Public Interest
The level of public interest is expected to be moderate to high due to the recent budget
announcements by surrounding communities and the impact the COVID-19 actions
have had on the local economy.
Sample Motion:
I move for the approval/denial of Resolution 23-20 Supplemental Budget
Appropriations to the 2020 Budget and authorization of the expenditure of 4.1% of
General Fund reserves.
Attachments:
Attachment A – Resolution 23-20 Supplemental Budget Appropriations to the 2020
Budget
Attachment B – Sales Tax Projection Worksheets
Attachment C – Link to Recap of Proposed Budget Amendments and Supporting
Schedules
RESOLUTION 23-20
SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2020 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2020
annual budget in accordance with the Local Government Budget Law on November 26th, 2019;
and
WHEREAS, responses to the COVID-19 pandemic have significantly reduced Town
revenues; and
WHEREAS, reductions in operations and budgeted appropriations are necessary to
balance the Town’s budget with the anticipated revenues and available fund balances; and
WHEREAS, a few additional projects and activities have been identified that were not
known or included in the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the
operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
That the appropriations be decreased by $9,849,777 for the funds specified below and
these amounts are hereby appropriated from additional revenue or available fund balance of
each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 26,370,204 (5,682,648) 20,687,556
204 Community Reinvestment Fund 5,493,171 (3,469,498) 2,023,673
211 Conservation Trust Fund 31,678 70,000 101,678
220 Larimer County Open Space Fund 2,035,787 468,380 2,504,167
236 Emergency Response System Fund 57,544 0 57,544
238 Community Center Fund 837,327 (358,056) 479,271
244 Trails Fund 1,190,211 583,706 1,773,917
256 Parking Services Fund 805,114 (454,123) 350,991
260 Street Fund 2,565,703 (549,000) 2,016,703
502 Power and Communications Fund 45,950,831 0 45,950,831
503 Water Fund 22,423,190 30,000 22,453,190
606 Medical Insurance Fund 2,493,000 0 2,493,000
612 Fleet Maintenance Fund 888,541 (488,538) 400,003
625 Information Technology Fund 879,656 0 879,656
635 Vehicle Replacement Fund 538,904 0 538,904
645 Risk Management Fund 307,344 0 307,344
Total All Funds 112,868,205 (9,849,777) 103,018,428
ADOPTED this _____ day of _____________, 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Sale
Month 2018 2019
2020
Original
Budget
2020
Projection,
as of April 14
Jan 650,135.33$ 670,916.22$ 668,559.36$ 768,965.00$ Actual
Feb 560,828.60 634,371.42 667,755.32 790,252.00 Actual
Mar 766,851.16 856,909.75 896,694.75 355,372.39
Apr 723,952.24 785,642.70 826,099.98 188,639.81
May 1,105,428.71 1,193,212.81 1,270,251.84 297,125.10
Jun 1,881,682.84 2,001,762.00 2,115,603.63 531,954.94
Jul 2,530,955.64 2,422,384.05 2,529,005.24 946,776.01
Aug 1,918,409.52 2,122,968.01 2,178,249.13 1,137,200.16
Sep 1,923,999.67 2,062,792.73 2,235,965.73 1,468,969.12
Oct 1,250,227.22 1,463,577.24 1,382,097.52 1,157,520.24
Nov 816,143.83 1,020,133.91 883,802.90 1,020,133.91
Dec 914,476.99 922,513.10 1,092,453.92 922,513.10
15,043,091.75$ 16,157,183.94$ 16,746,539.32$ 9,585,421.77$
$-
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
TOWN OF ESTES PARK
SALES TAX COLLECTIONS BY MONTH OF SALE
PROJECTION AS OF APRIL 14, 2020
2018 2019 2020
Original
Budget
2020
Projection,
as of April 14
Attachment B - Sales Tax Projection Worksheets
Page 1 of 4
TOWN OF ESTES PARK
SUMMARY OF PROJECTED SALES TAX DECREASE BY FUND
COVID-19 EVENT
FOR YEAR ENDED 12-31-2020
Original
Budget
Revised
Estimate
Reduction
General Fund 80.0% 13,397,231 7,668,337 5,728,894
(4 of 5 cents)
Emergency Response Fund 0.5% 83,733 47,927 35,806
(2.5% of new 1%)
Community Rec Center Fund 5.0% 837,327 479,271 358,056
(25% of new 1%)
Trails Expansion Fund 2.5% 418,663 239,636 179,027
(12.5% of new 1%)
Street Fund 12.0% 2,009,585 1,150,251 859,334
(60% of new 1%)
16,746,539 9,585,422 7,161,117
Percentage Decrease from Original Budget 42.8%
937,806 536,784 401,022
Fire Dept Transfer - 7% of General
Fund Sales Taxes
Attachment B - Sales Tax Projection Worksheets
Page 2 of 4
TOWN OF ESTES PARK
ESTIMATED SALES TAXES BY INDUSTRY CATEGORY
BASED UPON ACTUAL RETURN PERIOD, NOT MONTH COLLECTED
FOR YEAR ENDED 12-31-2020
COVID 19 BUDGET ESTIMATES
GENERAL FUND ONLY
Industry Category 2019
Actuals **
2020 Revised
Projection
% of 2019
Actuals
1 Amusements/Recreation 71,790$ 31,957$ 44.51%
2 Automotive 205,382 114,658 55.83%
3 Food 4,597,707 2,751,007 59.83%
4 Retail 2,490,716 1,383,018 55.53%
5 Lodging 3,895,332 2,135,717 54.83%
6 Construction 695,504 508,883 73.17%
7 Personal/Professional 592,485 382,649 64.58%
8 Utilities 376,832 360,448 95.65%
12,925,748$ 7,668,337$ 59.33%
** These amounts are based on actual 2019 sales tax returns, regardless of when the
return was filed. This is not based on when it was collected, but rather when the actual
sale transactions were made. This will differ slightly from the accounting revenues and
the sales tax revenue reports due to reflecting the delinquent returns in the proper
month.
Attachment B - Sales Tax Projection Worksheets
Page 3 of 4
TOWN OF ESTES PARKSALES TAX PROJECTION EXAMPLE - FOODFOR YEAR ENDED 12-31-2020COVID 19 BUDGET ESTIMATESClassCodesClass Industry CategoryJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecTotal51Bakeries, Candy, Cheese, Ice Cream3 Food8,697 7,447 11,106 11,848 19,053 36,282 48,550 38,183 34,155 25,426 11,439 10,955 263,142 52Grocery Stores,Specialty Food Stores3 Food97,519 141,737 113,087 113,059 129,000 185,842 238,543 243,039 197,022 171,449 239,831 121,882 1,992,010 53Restaurants, Caterers, Coffee Shops3 Food124,182 106,109 152,300 141,649 230,753 384,742 489,302 422,217 393,485 268,960 148,617 148,195 3,010,511 54Retail Liquor Stores, Distilleries, Wineries3 Food31,373 20,237 28,853 28,108 39,213 61,830 76,809 68,858 59,813 45,939 33,365 36,677 531,075 55Farming & Ranching 3 Food5 71 59 39 93 371 167 65 108 18 92 98 1,186 56Food Manufacturing 3 Food636 171 262 106 218 670 212 200 986 292 149 567 4,470 Subtotal 3 Food262,412.00 275,772.00 305,666.97 294,808.68 418,329.90 669,736.08 853,584.01 772,562.80 685,569.65 512,085.48 433,492.96 318,373.22 5,802,393.75 ClassCodesClass Industry CategoryJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec51Bakeries, Candy, Cheese, Ice Cream3 Food100% 100% 10% 5% 10% 15% 25% 50% 75% 75% 100% 100% 47%52Grocery Stores,Specialty Food Stores3 Food100% 100% 75% 75% 75% 60% 55% 55% 75% 75% 100% 100% 76%53Restaurants, Caterers, Coffee Shops3 Food100% 100% 25% 5% 5% 10% 25% 50% 65% 75% 100% 100% 47%54Retail Liquor Stores, Distilleries, Wineries3 Food100% 100% 100% 80% 80% 50% 50% 50% 60% 75% 100% 100% 71%55Farming & Ranching 3 Food100% 100% 50% 50% 50% 50% 50% 50% 75% 75% 100% 100% 64%56Food Manufacturing 3 Food100% 100% 10% 5% 5% 10% 50% 50% 75% 75% 100% 100% 63%ClassCodesClass Industry CategoryJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecTotal51Bakeries, Candy, Cheese, Ice Cream3 Food8,697 7,447 1,111 592 1,905 5,442 12,138 19,092 25,616 19,070 11,439 10,955 123,504 52Grocery Stores,Specialty Food Stores3 Food97,519 141,737 84,815 84,794 96,750 111,505 131,199 133,671 147,766 128,587 239,831 121,882 1,520,056 53Restaurants, Caterers, Coffee Shops3 Food124,182 106,109 38,075 7,082 11,538 38,474 122,326 211,109 255,765 201,720 148,617 148,195 1,413,192 54Retail Liquor Stores, Distilleries, Wineries3 Food31,373 20,237 28,853 22,486 31,370 30,915 38,405 34,429 35,888 34,454 33,365 36,677 378,452 55Farming & Ranching 3 Food5 71 30 20 47 185 84 33 81 14 92 98 760 56Food Manufacturing 3 Food636 171 26 5 11 67 106 100 740 219 149 567 2,797 Subtotal 3 Food262,412 275,772 152,910 114,979 141,621 186,588 304,258 398,434 465,856 384,064 433,493 318,374 3,438,761 General Fund Portion 4/5 209,930 220,618 122,328 91,983 113,297 149,270 243,406 318,747 372,684 307,251 346,794 254,699 2,751,007 2019 Actuals2020 ActualsEstimated Percentage of 2019 ActualsProjection for 2020Attachment B - Sales Tax Projection Worksheets Page 4 of 4
TOWN OF ESTES PARKBUDGET RECAP BY FUNDFOR YEAR ENDED 12-31-2020COVID 19 BUDGET ESTIMATES101 204 211 220 236 238 244 256 260GENERAL FUNDCOMMUNITY REINVESTMENT CONSERVATION TRUSTLARIMER COUNTY OPEN SPACEEMERGENCY RESPONSECOMMUNITY CENTERTRAILSPARKING SERVICES FUNDSTREETRevenues$13,848,590 $2,026,673 $32,300 $1,906,500 $48,177 $479,271 $1,284,981$350,991 $1,180,251Expenses20,687,556 2,023,673 101,678 2,504,167 57,544 479,271 1,773,917 350,991 2,016,703Net(6,838,965) 3,000 (69,378) (597,667) (9,367) 0 (488,936) 0 (836,452)Estimated Beginning Fund Balance, 1/1/2011,119,954 (0) 92,077 615,686 90,212 0 832,952 0 1,233,203Estimated Ending Fund Balance, 12/31/20$4,280,989 $3,000 $22,699 $18,019 $80,845 $0 $344,016 $0 $396,751Budgeted Reserves Thumb Open Space Reserve - Now Appropriated- - - - - - - - - Pkg Garage Maint Reserve 101-1700-417-37-9924,000 - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations122,000 - - - - - - - - Fund Balance Reserves4,939,428 - - - - - - - - Total Reserved Fund Balance5,085,428 - - - - - - - - Unreserved Budgetary Fund Balance($804,439) $3,000 $22,699 $18,019 $80,845 $0 $344,016 $0 $396,751502 503 606 612 625 635 645POWER AND COMMUNICATIONSWATERMEDICAL INSURANCEFLEETINFORMATION TECHNOLOGYVEHICLE REPLACEMENTRISK MANAGEMENTTOTALRevenues, As Amended$17,534,553 $18,210,524 $2,501,787 $502,766 $897,729 $478,889 $307,344 $61,591,325Expenses, As Amended45,950,831 22,453,190 2,493,000 400,003 879,656 538,904 307,344 103,018,428Net(28,416,278) (4,242,666) 8,787 102,763 18,073 (60,015) 0 (41,427,102)Estimated Beginning Fund Balance, 1/1/2036,607,442 7,713,447 2,124,723 538,756 298,810 545,272 0 61,812,535Estimated Ending Fund Balance, 12/31/20$8,191,164 $3,470,781 $2,133,510 $641,519 $316,883 $485,257 $0 $20,385,432Budgeted Reserves Thumb Open Space Reserve - Now Appropriated- - - - - - - - Pkg Garage Maint Reserve 101-1700-417-37-99- - - - - - - 24,000 Nonspendable Prepaid Fund Bal & Restr Donations- - - - - - - 122,000 Equipment Reserve 1,651,484 505,590 - - - 485,257 - 2,642,331 Fund Balance Reserves4,842,979 1,250,000 956,012 40,000 200,000 - - 12,228,419 Total Reserved Fund Balance6,494,463 1,755,590 956,012 40,000 200,000 485,257 - 15,016,750 Unreserved Budgetary Fund Balance$1,696,700 $1,715,191 $1,177,498 $601,519 $116,883 $0 $0 $5,368,682Attach C - Recap of Budget Adj Page 1 of 107
TOWN OF ESTES PARK
GENERAL FUND BUDGET RESERVE RATIO
FOR YEAR ENDED 12-31-2020
COVID 19 BUDGET ESTIMATES
General Fund
Comm
Reinvestment
Fund Total
Fund Balance $4,280,989 $3,000 $4,283,989
Reserves to Exclude
Parking Garage Maintenance Reserve 24,000 24,000
Prepaids and Restricted Donations Estimate 122,000 122,000
146,000 - 146,000
Fund Balance Subject to Reserve Calculation 4,134,989 3,000 4,137,989
Total Expenditures 20,687,556 2,023,673 22,711,229
Less Transfers Out Between GF & CRF 2,016,673 - 2,016,673
Net Expenditures 18,670,883 2,023,673 20,694,556
Less Capital Expenditures
Cap Outlay - Front End Loader (Bi-annual Trade In) - Streets 20,000 20,000
Cap Outlay - Bobcat Trade Ins 2 (Annual trade in) - Parks 6,450 6,450
Cap Outlay - CIP - Town Hall VRF Phase 1 (Air Conditioners) - -
CIP - Downtown Wayfinding 2020 - -
CIP - Events Center Stall Leveling - -
Comm Dr Roundabout 864,697 864,697
Board Room AV 45,696 45,696
Total Capital to Exclude 26,450 910,393 936,843
Total Expenditures Subject to Reserve Calculation 18,644,433 1,113,280 19,757,713
Reserve Ratio 22.2% 0.3% 20.9%
Attach C - Recap of Budget Adj
Page 2 of 107
TOWN OF ESTES PARK
SUMMARY OF ANTICIPATED REVENUE
FOR YEAR ENDED 12-31-2020
COVID 19 BUDGET ESTIMATES
Fund/Dept Fund Name
2020
Original Amendment
2020
Amended
101 GENERAL FUND 23,025,509 (9,176,919) 13,848,590
204 COMMUNITY REINVESTMENT 5,601,305 (3,574,632) 2,026,673
211 CONSERVATION TRUST 32,300 - 32,300
220 LARIMER COUNTY OPEN SPACE 1,610,500 296,000 1,906,500
236 EMERGENCY RESPONSE 83,983 (35,806) 48,177
238 COMMUNITY CENTER 837,327 (358,056) 479,271
244 TRAILS 1,041,302 243,679 1,284,981
256 PARKING SERVICES FUND 858,991 (508,000) 350,991
260 STREET 2,049,585 (869,334) 1,180,251
502 POWER AND COMMUNICATIONS 18,561,873 (1,027,320) 17,534,553
503 WATER 18,895,486 (684,962) 18,210,524
606 MEDICAL INSURANCE 2,489,578 12,209 2,501,787
612 FLEET 507,766 (5,000) 502,766
625 INFORMATION TECHNOLOGY 898,729 (1,000) 897,729
635 VEHICLE REPLACEMENT 478,889 - 478,889
645 RISK MANAGEMENT 307,344 - 307,344
TOTAL 77,280,467 (15,689,142) 61,591,325
Attach C - Recap of Budget Adj
Page 3 of 107
TOWN OF ESTES PARK
SUMMARY OF APPROPRIATIONS
FOR YEAR ENDED 12-31-2020
COVID 19 BUDGET ESTIMATES
Fund/Dept Fund Name
2020
Original Amendment
2020
Amended
101 GENERAL FUND
101-1100 Legislative 351,292 (51,617) 299,675
101-1190 Town Attorney 338,847 - 338,847
101-1200 Judicial 77,187 - 77,187
101-1300 Town Administrator's Office 414,028 (38,952) 375,076
101-1400 Town Clerk's Office 389,556 (56,500) 333,056
101-1500 Finance 579,008 (5,200) 573,808
101-1600 Com Dev ( Planning) 1,059,240 (284,625) 774,615
101-1700 Facilities 1,363,903 - 1,363,903
101-1800 Employee Benefits 318,618 (35,000) 283,618
101-1900 Community Service Grants 1,609,306 (401,022) 1,208,284
101-2100 Police - Patrol 3,945,316 (113,394) 3,831,922
101-2155 Police - Communications 989,092 (27,978) 961,114
101-2175 Police - Comm Svcs 375,388 (3,000) 372,388
101-2185 Police - Code Enforcement 163,394 - 163,394
101-2300 Building Safety Divison 667,570 (23,186) 644,384
101-2400 Engineering 420,211 (7,000) 413,211
101-2600 Visitor Center 566,416 (116,995) 449,421
101-3100 Streets 1,337,031 (116,710) 1,220,321
101-5200 Parks 1,360,639 (174,314) 1,186,325
101-5304 Senior Center - - -
101-5500 Special Events 2,313,573 (582,365) 1,731,208
101-5600 Transportation 1,430,114 (74,258) 1,355,856
101-5690 Parking Services - - -
101-5700 Museum 424,579 (20,900) 403,679
101-9000 Transfers 5,875,896 (3,549,632) 2,326,264
101 GENERAL FUND 26,370,204 (5,682,648) 20,687,556
204 COMMUNITY REINVESTMENT 5,493,171 (3,469,498) 2,023,673
211 CONSERVATION TRUST 31,678 70,000 101,678
220 LARIMER COUNTY OPEN SPACE 2,035,787 468,380 2,504,167
236 EMERGENCY RESPONSE 57,544 - 57,544
238 COMMUNITY CENTER 837,327 (358,056) 479,271
244 TRAILS 1,190,211 583,706 1,773,917
256 PARKING SERVICES FUND 805,114 (454,123) 350,991
260 STREET 2,565,703 (549,000) 2,016,703
502 POWER AND COMMUNICATIONS 45,950,831 - 45,950,831
503 WATER 22,423,190 30,000 22,453,190
606 MEDICAL INSURANCE 2,493,000 - 2,493,000
612 FLEET 888,541 (488,538) 400,003
625 INFORMATION TECHNOLOGY 879,656 - 879,656
635 VEHICLE REPLACEMENT 538,904 - 538,904
645 RISK MANAGEMENT 307,344 - 307,344
TOTAL ALL FUNDS 112,868,205 (9,849,777) 103,018,428
Attach C - Recap of Budget Adj
Page 4 of 107
TOWN OF ESTES PARK
GENERAL FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes 12,402,321 13,842,631 14,950,409 15,218,010 (5,729,394) 9,488,616
Intergovernmental - 2,721 - 24,675 - 24,675
Rental Income 35,102 30,602 30,600 30,600 - 30,600
Investment Income 18,351 53,071 166,001 115,000 (55,000) 60,000
Miscellaneous 18,571 32,534 56,614 27,778 - 27,778
Transfers In 1,768,749 1,875,924 6,403,543 4,814,299 (2,955,734) 1,858,565
Departmental Revenues 3,557,564 7,938,020 2,503,238 2,795,147 (436,791) 2,358,356
Total Revenues 17,800,658 23,775,503 24,110,405 23,025,509 (9,176,919) 13,848,590
Legislative 174,603 208,236 246,640 351,292 (51,617) 299,675
Attorney - - 157,522 338,847 - 338,847
Judicial 57,705 76,471 81,257 77,187 - 77,187
Town Administrator 506,367 329,092 341,446 414,028 (38,952) 375,076
Town Clerk 451,486 478,534 394,779 389,556 (56,500) 333,056
Finance 471,796 519,073 560,290 579,008 (5,200) 573,808
Planning 1,005,643 727,119 700,904 1,059,240 (284,625) 774,615
Facilities 938,061 973,354 1,133,185 1,363,903 - 1,363,903
Human Resources 115,108 94,403 120,123 318,618 (35,000) 283,618
Community Svcs 998,270 1,125,668 1,229,985 1,609,306 (401,022) 1,208,284
Police - Patrol 3,000,366 3,286,926 3,719,345 3,945,316 (113,394) 3,831,922
Police - Communications 1,253,765 907,050 1,054,016 989,092 (27,978)961,114
Police - Comm Svc 324,440 351,972 322,586 375,388 (3,000) 372,388
Police - Code Enforcement - - 98,343 163,394 - 163,394
Building Safety 532,077 529,267 632,122 667,570 (23,186) 644,384
Engineering 669,046 588,661 326,430 420,211 (7,000) 413,211
Visitor Services 417,208 437,098 497,688 566,416 (116,995) 449,421
Streets and Highways 5,239,372 1,217,558 1,045,334 1,337,031 (116,710) 1,220,321
Parks 1,007,346 1,136,797 1,104,819 1,360,639 (174,314) 1,186,325
Senior Center 316,52913,233----
Special Events 1,840,231 2,106,676 1,872,181 2,313,573 (582,365) 1,731,208
Transit 432,628 458,402 623,926 1,430,114 (74,258) 1,355,856
Parking - 24,872 184,569 - - -
Museum 300,739 360,349 400,266 424,579 (20,900) 403,679
Transfers Out 977,921 1,350,322 4,795,000 5,875,896 (3,549,632) 2,326,264
Total Expenditures 21,030,707 17,301,133 21,642,754 26,370,204 (5,682,648) 20,687,556
Net Income (Loss)(3,230,049) 6,474,370 2,467,651 (3,344,695) (3,494,270) (6,838,965)
Beginning Fund Balance 5,408,640 2,178,591 8,652,961 11,120,612 7,775,917 11,119,954
Ending Fund Balance 2,178,591 8,652,961 11,120,612 7,775,917 4,281,647 4,280,989
Attach C - Recap of Budget Adj
Page 5 of 107
TOWN OF ESTES PARK
COMMUNITY REINVESTMENT FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Intergovernmental 3,080,163 2,284,195 220,083 - - -
Investment Income 10,525 20,732 38,647 15,000 (5,000) 10,000
Miscellaneous 29,52038,239----
Transfers In 977,921 1,350,322 4,795,000 5,586,305 (3,569,632) 2,016,673
Debt Proceeds 4,552,617- ----
Departmental Revenues -- ----
Total Revenues 8,650,746 3,693,488 5,053,730 5,601,305 (3,574,632) 2,026,673
Community Reinvestment Fund 20,125 18,467 72,264 153,953 - 153,953
Capital Outlay 8,433,309 2,029,886 942,127 1,465,157 (513,764) 951,393
Debt Service 773,437 916,754 916,866 918,327 - 918,327
Transfers Out - - 4,481,573 2,955,734 (2,955,734) -
Rounding (1)- ----
Total Expenditures 9,226,870 2,965,107 6,412,829 5,493,171 (3,469,498) 2,023,673
Net Income (Loss)(576,124) 728,381 (1,359,099) 108,134 (105,134) 3,000
Beginning Fund Balance 1,206,842 630,718 1,359,099 (0) 108,134 (0)
Ending Fund Balance 630,718 1,359,099 (0) 108,134 3,000 3,000
Attach C - Recap of Budget Adj
Page 6 of 107
TOWN OF ESTES PARK
CONSERVATION TRUST FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Intergovernmental 30,765 31,687 35,949 32,000 - 32,000
Investment Income 419 670 970 300 - 300
Miscellaneous - - 1,760 - - -
Total Revenues 31,184 32,357 38,679 32,300 - 32,300
Conservation Trust Fund 11,786 16,709 17,207 31,678 70,000 101,678
Rounding (1) - - - - -
Total Expenditures 11,785 16,709 17,207 31,678 70,000 101,678
Net Income (Loss)19,399 15,648 21,472 622 (70,000) (69,378)
Beginning Fund Balance 35,558 54,957 70,605 92,077 92,699 92,077
Ending Fund Balance 54,957 70,605 92,077 92,699 22,699 22,699
Attach C - Recap of Budget Adj
Page 7 of 107
TOWN OF ESTES PARK
LARIMER COUNTY OPEN SPACE FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Intergovernmental 1,975,384 1,122,088 473,634 1,608,000 296,000 1,904,000
Investment Income 240 4 11,441 2,500 - 2,500
Miscellaneous 41,524 - - - - -
Transfers In - - - - - -
Total Revenues 2,017,148 1,122,092 485,074 1,610,500 296,000 1,906,500
Open Space 110,599 70,384 83,639 172,219 (3,320) 168,899
Capital Outlay 1,600,951 126,427 39,225 1,863,568 471,700 2,335,268
Transfers Out 430,000 - 300,000 - - -
Rounding (1)- ----
Total Expenditures 2,141,549 196,811 422,864 2,035,787 468,380 2,504,167
Net Income (Loss)(124,401) 925,281 62,210 (425,287) (172,380) (597,667)
Beginning Fund Balance (247,404) (371,805) 553,476 615,686 190,399 615,686
Ending Fund Balance (371,805) 553,476 615,686 190,399 18,019 18,019
Attach C - Recap of Budget Adj
Page 8 of 107
TOWN OF ESTES PARK
EMERGENCY RESPONSE SYSTEM FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes 69,220 75,215 81,697 83,733 (35,806) 47,927
Investment Income 325 334 419 250 - 250
Miscellaneous - 276 - - - -
Debt Proceeds - - 291,844 - - -
Total Revenues 69,545 75,825 373,960 83,983 (35,806) 48,177
Emergency Response System 29,930 28,265 56,506 57,544 - 57,544
Capital Outlay 11,694 - 306,604 - - -
Transfers Out -- ----
Rounding - (1) - - - -
Total Expenditures 41,624 28,264 363,111 57,544 - 57,544
Net Income (Loss)27,921 47,561 10,849 26,439 (35,806) (9,367)
Beginning Fund Balance 36,013 63,934 111,495 122,344 148,783 90,212
Ending Fund Balance 63,934 111,495 122,344 148,783 112,977 80,845
Attach C - Recap of Budget Adj
Page 9 of 107
TOWN OF ESTES PARK
COMMUNITY CENTER FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes 692,196 752,155 816,967 837,327 (358,056) 479,271
Intergovernmental -- ----
Charges for Services - - - - - -
Rental Income - - - - - -
Investment Income - - - - - -
Miscellaneous - - - - - -
Transfers In -- ----
Debt Proceeds - - - - - -
Departmental Revenues (1) - - - - -
Total Revenues 692,195 752,155 816,967 837,327 (358,056) 479,271
Community Center 692,196 752,155 816,967 837,327 (358,056) 479,271
Transfers Out -- ----
Rounding - -----
Total Expenditures 692,196 752,155 816,967 837,327 (358,056) 479,271
Net Income (Loss)(1)- ----
Beginning Fund Balance 1- ----
Ending Fund Balance -- ----
Attach C - Recap of Budget Adj
Page 10 of 107
TOWN OF ESTES PARK
TRAILS EXPANSION FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes 346,098 376,077 408,484 418,663 (179,027) 239,636
Intergovernmental 115,217 - 286,000 620,039 423,706 1,043,745
Charges for Services -- ----
Rental Income - - - - - -
Investment Income 5,473 3,349 4,709 2,600 (1,000) 1,600
Miscellaneous 69,880- ----
Transfers In - - 300,000 - - -
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 536,668 379,426 999,192 1,041,302 243,679 1,284,981
Trails Expansion Operations - - 40,219 28,919 - 28,919
Capital Outlay 334,205 - 710,214 1,161,292 583,706 1,744,998
Transfers Out 673,000 -----
Rounding (2)(1)----
Total Expenditures 1,007,203 (1) 750,432 1,190,211 583,706 1,773,917
Net Income (Loss)(470,535) 379,427 248,760 (148,909) (340,027) (488,936)
Beginning Fund Balance 703,829 233,294 612,721 861,481 712,572 832,952
Ending Fund Balance 233,294 612,721 861,481 712,572 372,545 344,016
Attach C - Recap of Budget Adj
Page 11 of 107
TOWN OF ESTES PARK
PARKING SERVICES FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental - - - 15,000 - 15,000
Charges for Services - - - 554,400 (528,000) 26,400
Rental Income -- ----
Investment Income - -----
Miscellaneous -- ----
Transfers In - - - 289,591 20,000 309,591
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues - - - 858,991 (508,000) 350,991
Parking Services Operations - - - 805,114 (454,123) 350,991
Rounding -- ----
Total Expenditures - - - 805,114 (454,123) 350,991
Net Income (Loss)- - - 53,877 (53,877) -
Beginning Fund Balance - - - - 53,877 -
Ending Fund Balance -- -53,877--
Attach C - Recap of Budget Adj
Page 12 of 107
TOWN OF ESTES PARK
STREET IMPROVEMENT FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes 1,661,271 1,805,171 1,960,721 2,009,585 (859,334) 1,150,251
Intergovernmental -- ----
Charges for Services -- ----
Rental Income -- ----
Investment Income 54,498 78,967 86,357 40,000 (10,000) 30,000
Miscellaneous 6 - - - - -
Transfers In 1,103,000 - - - - -
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 2,818,775 1,884,138 2,047,078 2,049,585 (869,334) 1,180,251
Street Improvement Operations 2,217,498 991,605 632,106 728,615 15,000 743,615
Capital Outlay 111,179 2,059,154 3,713,386 1,837,088 (564,000) 1,273,088
Transfers Out - -----
Rounding 1 - - - - -
Total Expenditures 2,328,678 3,050,759 4,345,492 2,565,703 (549,000) 2,016,703
Net Income (Loss)490,097 (1,166,621) (2,298,414) (516,118) (320,334) (836,452)
Beginning Fund Balance 3,445,370 3,935,467 2,768,846 470,432 (45,686) 1,233,203
Ending Fund Balance 3,935,467 2,768,846 470,432 (45,686) (366,020) 396,751
Attach C - Recap of Budget Adj
Page 13 of 107
TOWN OF ESTES PARK
POWER AND COMMUNICATIONS FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental 1,031,202 3,344 6,715 - - -
Charges for Services 15,915,519 16,787,139 18,116,287 18,329,373 (997,320) 17,332,053
Rental Income 292 - - - - -
Investment Income 87,206 165,002 316,991 120,000 (30,000) 90,000
Miscellaneous 472,396 322,017 144,765 112,500 - 112,500
Transfers In 365,703 2,139,306 - - - -
Debt Proceeds - - 33,673,569 - - -
Departmental Revenues - - - - - -
Total Revenues 17,872,318 19,416,808 52,258,327 18,561,873 (1,027,320) 17,534,553
Source of Supply 7,350,123 7,670,249 8,142,386 7,983,854 - 7,983,854
Distribution 4,356,498 4,480,158 3,506,163 4,384,662 - 4,384,662
Customer Accounts 445,111 478,638 429,403 451,758 80,000 531,758
Admin & General 2,460,966 2,252,805 2,168,242 2,418,316 (80,000) 2,338,316
Debt Service 151,307 139,811 671,412 1,539,928 - 1,539,928
Broadband - - 477,546 873,370 - 873,370
Capital Outlay 51,095 93,250 3,502,418 26,578,914 - 26,578,914
Transfers Out 1,646,929 1,731,228 1,772,928 1,720,029 - 1,720,029
Rounding - 1 - - - -
Total Expenditures 16,462,029 16,846,140 20,670,499 45,950,831 - 45,950,831
Net Income (Loss)1,410,289 2,570,668 31,587,828 (27,388,958) (1,027,320) (28,416,278)
Beginning Fund Balance 8,328,795 8,325,317 8,969,681 40,557,509 13,168,551 36,607,442
Ending Fund Balance 9,739,084 10,895,985 40,557,509 13,168,551 12,141,231 8,191,164
Attach C - Recap of Budget Adj
Page 14 of 107
TOWN OF ESTES PARK
WATER FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental (1,395) (2,959) 1,071 6,547,000 - 6,547,000
Charges for Services 5,410,607 6,627,848 6,498,077 6,194,236 (274,962) 5,919,274
Rental Income - 4,000 - - - -
Investment Income 60,028 142,126 221,134 105,000 (10,000) 95,000
Miscellaneous 278,116 75,167 103,852 440,250 (400,000) 40,250
Transfers In -551,956----
Debt Proceeds - - 15,579 5,609,000 - 5,609,000
Departmental Revenues - - - - - -
Total Revenues 5,747,356 7,398,138 6,839,712 18,895,486 (684,962) 18,210,524
Source of Supply 98,192 106,625 105,523 202,200 - 202,200
Purification 876,336 986,706 899,220 1,169,295 - 1,169,295
Distribution 2,624,412 2,435,980 1,523,997 1,934,001 - 1,934,001
Customer Accounts 351,088 338,156 249,192 257,185 30,000 287,185
Admin & General 643,529 780,028 768,692 847,489 - 847,489
Debt Service 123,081 118,454 403,621 417,215 - 417,215
Capital Outlay 18,931 9,145 2,096,551 17,457,269 - 17,457,269
Transfers Out 121,820 144,696 149,042 138,536 - 138,536
Rounding -- ----
Total Expenditures 4,857,389 4,919,790 6,195,838 22,423,190 30,000 22,453,190
Net Income (Loss)889,967 2,478,348 643,874 (3,527,704) (714,962) (4,242,666)
Beginning Fund Balance 5,473,725 6,470,992 6,820,619 7,464,493 3,936,789 7,713,447
Ending Fund Balance 6,363,692 8,949,340 7,464,493 3,936,789 3,221,827 3,470,781
Attach C - Recap of Budget Adj
Page 15 of 107
TOWN OF ESTES PARK
MEDICAL INSURANCE FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental - - - - - -
Charges for Services 2,343,365 2,546,120 3,400,039 2,469,328 17,209 2,486,537
Rental Income -- ----
Investment Income 5,885 23,158 35,806 20,000 (5,000) 15,000
Miscellaneous 506 23,980 4,758 250 - 250
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 2,349,756 2,593,258 3,440,603 2,489,578 12,209 2,501,787
Medical Insurance Fund Operations 1,904,193 2,132,406 2,544,682 2,493,000 - 2,493,000
Rounding - (2) - - - -
Total Expenditures 1,904,193 2,132,404 2,544,682 2,493,000 - 2,493,000
Net Income (Loss)445,563 460,854 895,920 (3,422) 12,209 8,787
Beginning Fund Balance 243,637 732,949 1,193,803 2,089,723 2,086,301 2,124,723
Ending Fund Balance 689,200 1,193,803 2,089,723 2,086,301 2,098,510 2,133,510
Attach C - Recap of Budget Adj
Page 16 of 107
TOWN OF ESTES PARK
FLEET MAINTENANCE FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental - 515 596 - - -
Charges for Services 456,458 487,938 503,752 506,219 (5,000) 501,219
Rental Income -- ----
Investment Income 2,098 4,852 7,321 1,547 - 1,547
Miscellaneous 3,897 2,194 580 - - -
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 462,453 495,499 512,249 507,766 (5,000) 502,766
Fleet Maintenance 392,357 402,937 420,202 458,541 (68,538) 390,003
Capital Outlay - - 15,678 430,000 (420,000) 10,000
Rounding - -----
Total Expenditures 392,357 402,937 435,880 888,541 (488,538) 400,003
Net Income (Loss)70,096 92,562 76,369 (380,775) 483,538 102,763
Beginning Fund Balance 285,138 363,419 459,365 535,734 154,959 538,756
Ending Fund Balance 355,234 455,981 535,734 154,959 638,497 641,519
Attach C - Recap of Budget Adj
Page 17 of 107
TOWN OF ESTES PARK
INFORMATION SYSTEMS TECHNOLOGY FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental 5,900 8 29 - - -
Charges for Services 611,055 719,629 841,570 892,729 - 892,729
Rental Income -- ----
Investment Income 6,339 5,457 6,751 5,000 (1,000) 4,000
Miscellaneous 2,073 3,219 1,846 1,000 - 1,000
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 625,367 728,313 850,195 898,729 (1,000) 897,729
IT Operations 609,392 668,724 736,898 799,656 - 799,656
Capital Outlay - - 95,394 80,000 - 80,000
Transfers Out 365,703 -----
Rounding - - - - - -
Total Expenditures 975,095 668,724 832,292 879,656 - 879,656
Net Income (Loss)(349,728) 59,589 17,903 19,073 (1,000) 18,073
Beginning Fund Balance 591,255 223,862 275,038 292,941 312,014 298,810
Ending Fund Balance 241,527 283,451 292,941 312,014 311,014 316,883
Attach C - Recap of Budget Adj
Page 18 of 107
TOWN OF ESTES PARK
VEHICLE REPLACEMENT FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental - - - - - -
Charges for Services 869,624 270,793 455,898 478,139 - 478,139
Rental Income - - - - - -
Investment Income 12,517 13,291 857 750 - 750
Miscellaneous 45,460 59,970 20,575 - - -
Transfers In - - - - - -
Debt Proceeds -- ----
Departmental Revenues - - - - - -
Total Revenues 927,601 344,054 477,330 478,889 - 478,889
Fleet Replacement Operations 605,410 321,074 - - - -
Capital Outlay 381,415 125 243,430 538,904 - 538,904
Transfers Out - 2,691,262 - - - -
Rounding -- ----
Total Expenditures 986,825 3,012,461 243,430 538,904 - 538,904
Net Income (Loss)(59,224) (2,668,407) 233,900 (60,015) - (60,015)
Beginning Fund Balance 2,865,183 3,322,783 311,372 545,272 485,257 545,272
Ending Fund Balance 2,805,959 654,376 545,272 485,257 485,257 485,257
Attach C - Recap of Budget Adj
Page 19 of 107
TOWN OF ESTES PARK
RISK MANAGEMENT FUND
SUMMARY BY DEPARTMENT
COVID 19 BUDGET ESTIMATES
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Budget Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental - - - - - -
Charges for Services - - 271,572 307,344 - 307,344
Rental Income - - - - - -
Investment Income - - - - - -
Miscellaneous - - 55 - - -
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues - - - - - -
Total Revenues - - 271,627 307,344 - 307,344
Risk Management Operations - - 271,627 307,344 - 307,344
Rounding -- ----
Total Expenditures - - 271,627 307,344 - 307,344
Net Income (Loss)-- 0---
Beginning Fund Balance -- - 000
Ending Fund Balance -- 0000
Attach C - Recap of Budget Adj
Page 20 of 107
Town of Estes ParkSummary of Budgeted Grant RevenuesAs of April 28, 2020Fund Account #Project Code Project Descr Grant Program / GrantorFederal / State / Other 2019 Grants 2020 Grants 101 101-0000-334.20-00 WILL17Willow Knolls Historic Historic PreservationS 24,675 24,675 101 101-1600-334.20-00 EVLTGTEV Land Trust Grant GOCOS 66,000 56,303 101 101-2100-334.20-00 CDOTHigh Visibility Enforcement (Seatbelt and DUI Checkpoints)State of ColoradoS 4,800 5,000 101 101-2100-334.20-00 PDPOSTPD Post Grants State of ColoradoS- 7,000 101 101-5600-333.00-00 ELTRL2Electric Trolley #2F 403,266 403,266 101 101-5600-333.00-00 ELTROLElectric Trolley #1F 360,044 247,530 101 101-5700-334.20-00 ?DeAccession Clerk Institute of Museum & Library SvcO7,834 - 101 101-5700-334.40-00 *FDGRNOral History Grant Greenwood Foundation GrantO 11,314 11,314 101 Total877,933 755,088 204 204-0000-334.30-00 ELKPAVElkhorn Paving CDOTS 400,000 - 204 Total400,000 - 220 220-0000-333.00-00 FRTR3Fall River Trail Phase 3 Land & Water Cons GrantF 400,000 400,000 220 220-0000-333.00-00 FRTR2AFall River Trail Phase 2A Recreation Trail Grant ProgramF- 250,000 220 220-0000-334.10-00 THUMBThumb Open Space Acquisition GOCOS- 350,000 220 220-0000-334.30-00 FRTR3Fall River Trail Phase 3 EV Parks and Rec DistrictO 400,000 550,000 220 220-0000-334.30-00 THUMBThumb Open Space Acquisition Access FundO- 50,000 220 220-0000-334.30-00 THUMBThumb Open Space Acquisition EV Land TrustO- 15,000 220 Total2,250,000 1,615,000 244 244-0000-333.00-00 BRODIEBrodie Trail Extension Safe Routes to SchoolF 336,000 - 244 244-0000-333.00-00 GRAVESGraves Ave Trail Grant Safe Routes to SchoolF 500,000 244 244-0000-334.30-00 FRTR3Fall River Trail Phase 3 Rocky Mnt ConservancyO 120,039 244 244-0000-334.10-00 FRTR2BFall River Trail Phase 2B Colorado the BeautifulS 363,706 244 244-0000-334.30-00 FRTR2BFall River Trail Phase 2B EV Parks and Rec DistrictO 50,000 244 244-0000-334.30-00 FRTR2BFall River Trail Phase 2B Larimer County Dept of Nat ResO 10,000 244 Total336,000 1,043,745 256 256-0000-334.20-00 *EVPLNElectric Vehicle Infrastructure Plan DOLA - EIAFS 15,000 256 Total- 15,000 503 503-0000-333.00-00 PMLOANProspect Mtn Water Dist Waterline USDA Loan/GrantF 6,547,000 503 Total- 6,547,000 Grand Total2,413,933 9,975,833 Attach C - Recap of Budget Adj Page 21 of 107
Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 4/28/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Current Project Budgets Budget Amendments 2020 Revised Project Budgets WILLOW KNOLLS LEGACY PROJECT WILL17 101-1300-413.31-13 LAND IMPROVEMENTS 33,175$ -$ 33,175$ DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194 32,194 EV LAND TRUST OS & OUTDOOR REC PLAN EVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS 74,029 74,029 COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 150,000 150,000 FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING 1,720 1,720 TOWN HALL WINDOWS (CD & BS SIDE) THWIND 101-1700-417.32-22 BUILDING REMODELING 8,051 8,051 PD ROOF REPLACEMENT PDROOF 101-1700-417.32-22 BUILDING REMODELING 2,035 2,035 PUBLIC RESTROOM REMODEL - MORAINE MOREST 101-1700-417.32-22 BUILDING REMODELING 129,190 129,190 CONFERENCE CENTER PORTE COCHERE CCPORT 101-1700-417.32-22 BUILDING REMODELING 109,930 109,930 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 (55,000) - FRONT END LOADER (BI-ANNUAL TRADE IN) LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT 20,000 20,000 ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE 10,256 10,256 2 BOBCATS (ANNUAL TRADE IN) BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT 6,450 6,450 EVENT CENTER ACOUSTIC IMPROVEMENT ECACST 101-5500-455.33-31 FURNITURE/FIXTURES 60,000 (60,000) - ELECTRIC TROLLEY ELTROL 101-5600-456.34-42 VEHICLES/TRUCKS 347,486 347,486 TROLLEY CHARGING STATION-2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 464,320 464,320 COBB-MACDONALD CABIN RE-ROOF *CBNRF 101-5700-457.25-02 BUILDINGS 15,000 (15,000) - MUSEUM SECURITY CAMERAS MUSECC 101-5700-457.33-31 FURNITURE/FIXTURES 5,000 5,000 *TOTAL GENERAL FUND 1,523,836 (130,000) 1,393,836 TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 129,953 129,953 MUSEUM COLLECTIONS AND RESEARCH FACILITY MUSCOL 204-5400-544.32-22 BUILDINGS 73,720 (73,720) - EVENT CENTER STALL BARN FLOOR LEVELING SBLEVL 204-5400-544.32-22 BUILDINGS61,800 (61,800) - TOWN HALL AC UNIT REPLACEMENT ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 198,000 (198,000) - BOARD ROOM AV REPLACEMENT AVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER 145,696 (100,000) 45,696 COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 588,244 588,244 COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 276,453 276,453 ELKHORN MILL & FILL - 34/36 TO MORAINE ELKPAV 204-5400-544.35-51 STREETS 21,244 (21,244) - DOWNTOWN WAYFINDING PROJECT WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 100,000 (59,000) 41,000 *TOTAL COMMUNITY REINVESTMENT FUND 1,595,110 (513,764) 1,081,346 THUMB OPEN SPACE ACQUISITION THUMB 211-5900-459.31-11 LAND- 70,000 70,000 Attach C - Recap of Budget Adj Page 22 of 107
Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 4/28/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Current Project Budgets Budget Amendments 2020 Revised Project Budgets TOTAL CONSERVATON TRUST FUND - 70,000 70,000 THUMB OPEN SPACE ACQUISITION THUMB 220-4600-462.31-11 LAND - 586,700 586,700 SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING 5,140 5,140 FISH CREEK TRAIL 11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS 90,232 90,232 BRODIE TRAIL EXTENSION BRODIE220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,843 59,843 CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERS PRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS 66,500 66,500 CIP-PARKS IRRIG SYSTEM 1ST STAGE RIVERWALK RVRIR1 220-4600-462.35-61 PARK IMPROVEMENTS 65,000 (65,000) - FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,149,725 (50,000) 1,099,725 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 522,500 522,500 *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,958,940 471,700 2,430,640 RADIO REPLACEMENT PROJECT 19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT - - - *TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - BRODIE TRAIL EXTENSION BRODIE244-3400-434.35-60 WALKWAYS & BIKEWAYS 95,657 95,657 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT) GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 683,000 683,000 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 5 5 FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 533,706 533,706 FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 382,630 50,000 432,630 *TOTAL TRAILS FUND 1,161,292 583,706 1,744,998 EV INFRASTRUCTURE PLAN *EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES 20,000 20,000 MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 2,500 2,500 PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 103,882 103,882 TOTAL PARKING SERVICES FUND 126,382 - 126,382 BRODIE AVE IMPROVEMENTS BRODIE 260-2000-420.35-51 STREETS 81,859 81,859 STREET OVERLAYSOVRLAY 260-2000-420.35-51 STREETS 9,960 9,960 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 666,000 (564,000) 102,000 4TH STREET MAJOR REHAB 4STLR 260-2000-420.35-51 STREETS 3,104 3,104 OVERLAY PROGRAM 2020 OVRLAY 260-2000-420.35-51 STREETS 515,000 515,000 Attach C - Recap of Budget Adj Page 23 of 107
Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 4/28/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Current Project Budgets Budget Amendments 2020 Revised Project Budgets PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 175,100 175,100 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP386,065 386,065 *TOTAL STREET FUND 1,837,088 (564,000) 1,273,088 TRAILBLAZER BROADBAND OFFICETBNBND 502-7001-580.32-21 BUILDINGS 1,224,343 1,224,343 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 150,000 150,000 METERS ELMTR 502-7001-580.33-34 METERS 208,680 208,680 TRANSFORMER PURCHASES TRANSF 502-7001-580.33-35 TRANSFORMERS 50,000 50,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 47,229 47,229 NONSPECIFIC TOOLS EQUIP 502-7001-580.33-41 TOOLS 15,000 15,000 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 BACKYARD MACHINE BYMACH 502-7001-580.33-98 OTHER EQUIPMENT 152,000 152,000 L&P FORK LIFT REPLACEMENTS - 93387A 93387A 502-7001-580.34-42 TRUCKS 65,000 65,000 L&P FORK LIFT REPLACEMENT 93388A 93388A 502-7001-580.34-42 TRUCKS105,935 105,935 FORD F-550 REPLACEMENT #93327 93327A 502-7001-580.34-42 TRUCKS 209,065 209,065 INTERNATIONAL 7400 REPLACEMENT #93325B 93325C 502-7001-580.34-42 TRUCKS 240,000 240,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 CARRIAGE HILLS CAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION 142,846 142,846 SMART FUSES (INTELLIRUPTER & TRIP SAVERS) SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 167,229 167,229 LINE REBUILD 2020 LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 200,000 200,000 NEW SERVICE CONNECTIONS WOKEXT502-7001-580.35-59 CUSTOMER SERVICE LINES 344,280 344,280 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 300,736 300,736 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 22,723,102 22,723,102 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 120,469 120,469 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01SOFTWARE DEVELOPMENT 25,000 25,000 *TOTAL POWER & COMMUNICATIONS FUND26,578,914 - 26,578,914 GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 160,000 160,000 BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP) KEARNY 503-7000-580.32-22 BUILDING REMODELING 832,453 832,453 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 1,283,148 1,283,148 BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31FURNITURE/FIXTURES 45,000 45,000 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 4,000 4,000 Attach C - Recap of Budget Adj Page 24 of 107
Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 4/28/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Current Project Budgets Budget Amendments 2020 Revised Project Budgets WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 19,000 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 566,457 566,457 SCADA UPGRADES AT GLACIER WTPGPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 64,702 64,702 SCADA RADIO & ANTENNA REPLACEMENT EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 30,000 30,000 MISC COMM EQUIP EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 50,000 50,000 VARIOUS LAB EQUIPMENT REPL EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 16,000 VARIOUS PURIFICATION EQUIP REPL EQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT 16,000 16,000 CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 10,000 10,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP) WTTOOL 503-7000-580.33-41 TOOLS 10,000 10,000 SAFETY EQUIP WTTOOL 503-7000-580.33-41 TOOLS 10,000 10,000 LEAK CORRELATOR EQUIP LEAKCO503-7000-580.33-98 OTHER EQUIPMENT 25,000 25,000 DROP DECK TRAILER DROPDK 503-7000-580.34-42 TRUCKS 17,000 17,000 60 SERIES MINI EXCAVATOR MINEXC 503-7000-580.34-42 TRUCKS 80,000 80,000 PRV VAULT METERING PRVMTR 503-7000-580.35-54 WATER SYSTEM 17,000 17,000 PEMPWCo SYSTEM DESIGN & CONSTRUCTION PEMPWC 503-7000-580.35-54 WATER SYSTEM 27,514 27,514 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,987,759 10,987,759 MORAINE BRIDGE SOUTH - WATER MOBS17 503-7000-580.35-54 WATER SYSTEM 4,635 4,635 PRESSURE REDUCTION VALVE/METERING PRVLM 503-7000-580.35-54 WATER SYSTEM 16,000 16,000 SCHOOL NEW SVC LINE SCHOOL 503-7000-580.35-54 WATER SYSTEM 14,650 14,650 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 42,000 42,000 GLACIER CREEK WTP INTAKE ENGINEERING GCINTK 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54WATER SYSTEM 256,459 256,459 CIP BUREAU AREA PHASE 3 WTBRP3503-7000-580.35-54 WATER SYSTEM 596,609 596,609 CIP BIG THOMPSON AVE (HWY 34) MAIN BTHOMP 503-7000-580.35-54 WATER SYSTEM 701,579 701,579 MALL ROAD-HWY36 CROSSING MALL36 503-7000-580.35-54 WATER SYSTEM 25,599 25,599 1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP) KEARNY 503-7000-580.35-54 WATER SYSTEM 40,000 40,000 PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM100,000 100,000 BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM124,797 124,797 SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 295,496 DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 12,000 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 517,500 517,500 Attach C - Recap of Budget Adj Page 25 of 107
Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 4/28/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Current Project Budgets Budget Amendments 2020 Revised Project Budgets UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 30,000 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 GIS WORK WTRGIS 503-7000-580.37-01SOFTWARE DEVELOPMENT 28,816 28,816 LAB MGT/OVERALL DATA MGT SOFTWARE WLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT 15,406 15,406 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT 5,000 5,000 CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 49,690 49,690 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 *TOTAL WATER FUND 17,457,269 - 17,457,269 PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 (400,000) - DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22BUILDING REMODELING 30,000 (20,000) 10,000 *TOTAL FLEET MAINTENANCE FUND 430,000 (420,000) 10,000 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 40,000 40,000 NEW NETWORK SWITCHES / WIFI COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 10,000 NAS/BACKUP COMPONENTS NETWRK625-2500-425.33-98 OTHER EQUIPMENT 20,000 20,000 VERIZON ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 5,000 EDGE ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 5,000 *TOTAL INFORMATION TECHNOLOGY FUND 80,000 - 80,000 POLICE G-106A 2004 FORD EXPLORER G-106A 635-7000-435.34-42 TRUCKS43,527 43,527 POLICE G-155 CRUISER G-155 635-7000-435.34-42 TRUCKS 45,000 45,000 POLICE NEW UNIT FOR NEW OFFICER POSITION G-153 635-7000-435.34-42TRUCKS 25,401 25,401 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 64,000 64,000 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 248,526 PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 42,000 FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 *TOTAL VEHICLE REPLACEMENT FUND 538,904 - 538,904 *TOTAL PROJECT RECAP 53,287,735$ (572,358)$ 52,715,377$ Attach C - Recap of Budget Adj Page 26 of 107
Town of Estes ParkDetail by Account2020 Recommended BudgetCOVID 19 BUDGET ESTIMATESACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-0000-311.00-00 GENERAL PROPERTY (439,898) - (439,898)101-0000-312.00-00 SPECIFIC OWNERSHIP (31,200) - (31,200)101-0000-313.10-00 GENERAL SALES TAX (13,397,231) 5,728,894 (7,668,337)101-0000-313.20-00 LOCAL SALES TAX-VEHICLES (15,500) - (15,500)101-0000-313.30-00 USE TAX-VEHICLES (330,000) - (330,000)101-0000-314.00-00 PROPERTY TAX-PENALTY/INT. (500) 500 -101-0000-315.10-00 TELEPHONE FRANCHISE (5,500) - (5,500)101-0000-315.20-00 NATURAL GAS FRANCHISE (102,000) - (102,000)101-0000-315.30-00 CABLE TV FRANCHISE (64,000) - (64,000)101-0000-315.40-00 ELECTRIC FRANCHISE (280,886) - (280,886)101-0000-315.50-00 WATER FRANCHISE (109,901) - (109,901)101-0000-322.20-00 STREET CUTS - - -101-0000-333.00-00 FEDERAL GRANT - - -101-0000-334.20-00 OPERATING GRANT (24,675) - (24,675)101-0000-334.30-00 CAPITAL GRANTS - - -101-0000-335.60-00 CIGARETTE TAX (29,000) - (29,000)101-0000-335.70-00 MINERAL LSE/SEV TAX FUNDS (7,500) - (7,500)101-0000-339.10-00 INTERGOVERNMENT TRANSFER - - -101-0000-341.90-00 ARCHITECTURAL REVIEW COMM - - -101-0000-361.00-00INTEREST EARNINGS (115,000) 55,000 (60,000)101-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -101-0000-363.10-00 LAND (12,600) - (12,600)101-0000-363.20-00 BUILDINGS - - -101-0000-363.90-00 OTHER (18,000) - (18,000)101-0000-365.19-00 NON-PROFIT/COMM FOUNDATIO - - -101-0000-365.20-20 E.P. ENTRANCE SIGN DONATN - - -101-0000-365.50-00 FIRE DEPARTMENT - - -101-0000-380.10-00 LIEU OF TAXES-L&P (6,609) - (6,609)101-0000-380.20-00 OTHER (250) - (250)101-0000-380.30-00 SALES OF FIXED ASSETS - - -101-0000-380.40-00 GAIN/LOSS REVENUE - - -101-0000-380.60-00 LIEU OF TAXES-WATER (6,919) - (6,919)Attach C - Recap of Budget Adj Page 27 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-0000-385.30-00 LOANS TO OTHER AGENCIES - - -101-0000-388.70-00 CAPITAL LEASE PROCEEDS - - -101-0000-391.92-04 COMMUNITY REINVESTMENT (2,955,734) 2,955,734 -101-0000-391.92-22 COMMUNITY SERVICES FUND - - -101-0000-391.92-29 FIRE SERVICE FUND - - -101-0000-391.92-31 URBAN RENEWAL AUTHORITY - - -101-0000-391.92-36 EMERGENCY RESPONSE SYSTEM - - -101-0000-391.92-38 COMMUNITY CENTER FUND - - -101-0000-391.92-44 TRAIL EXPANSION FUND - - -101-0000-391.92-60 STREET IMPROVEMENT FUND - - -101-0000-391.95-02 LIGHT AND POWER (1,720,029) - (1,720,029)101-0000-391.95-03 WATER (138,536) - (138,536)101-0000-391.96-05 CATASTROPHIC LOSS - - -101-0000-391.96-06 MEDICAL INSURANCE - - -101-0000-391.97-09 FIRE PENSION FUND - - -101-0000-391.97-10 POLICE PENSION FUND - - -101-0000-391.97-16 THEATRE FUND - - -101-1100-341.40-00 SALE MAPS & PUBLICATIONS - - -101-1100-363.20-00 BUILDINGS - - -101-1100-380.20-00 OTHER - - -101-1100-380.20-58PRPA NORTH COLO ECON DEV (14,000) -(14,000)101-1100-411.11-01 SUPERVISORS 61,183 - 61,183101-1100-411.13-01 PHONE ALLOWANCE 360 - 360101-1100-411.13-03 VEHICLE ALLOWANCE - - -101-1100-411.14-11 MEDICAL INSURANCE 110,871 - 110,871101-1100-411.14-14 EMPLOYEE ASSISTANCE PROG 603 - 603101-1100-411.14-15 DENTAL INSURANCE 9,350 - 9,350101-1100-411.14-16 VISION INSURANCE 1,456 - 1,456101-1100-411.14-17 MASA 594 - 594101-1100-411.14-18 TELEPHONE DOC 288 - 288101-1100-411.14-21 TAXES/FICA-MEDICARE 4,680 - 4,680101-1100-411.14-32 RETIREMENT/PERA 7,392 - 7,392101-1100-411.14-41 WORKERS' COMPENSATION 67 - 67101-1100-411.14-59 OTHER BENEFIT COSTS - - -101-1100-411.21-01 PROPERTY - - -101-1100-411.21-02 LIABILITY 882 - 882101-1100-411.22-04 ORDINANCE REVISION FEES 5,000 - 5,000Attach C - Recap of Budget Adj Page 28 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1100-411.22-07 RECORDING FEES 500 - 500101-1100-411.22-09 INFO TECHNOLOGY SERVICES 25,566 - 25,566101-1100-411.22-26 INSURANCE CLAIMS - - -101-1100-411.22-98 OTHER 4,941 - 4,941101-1100-411.23-01 PUBLICATION FEES 500 - 500101-1100-411.24-01 EQUIPMENT - - -101-1100-411.25-01 MAINTENANCE CONTRACTS 600 - 600101-1100-411.26-01 OFFICE SUPPLIES 12,000 (2,500) 9,500101-1100-411.26-02 POSTAGE - - -101-1100-411.26-03 PRINTING/FORMS 500 - 500101-1100-411.26-17 CATERING/SPECIAL CIRCUM 11,800 (8,000) 3,800101-1100-411.26-23 FURNITURE/FIXTURES - - -101-1100-411.26-32 DATA PROCESSING SOFTWARE - - -101-1100-411.26-33 DATA PROCESSING EQUIPMENT 4,000 - 4,000101-1100-411.26-46 COMMUNICATION EQUIPMENT - - -101-1100-411.27-04 EDUCATION/TRAINING 10,000 (5,000) 5,000101-1100-411.27-05 MEMBER DUES/SUBSCRIPTIONS 12,859 - 12,859101-1100-411.27-06 EMPLOYEE RECOGNITION 3,600 (1,117) 2,483101-1100-411.27-07 MILEAGE REIMBURSEMENT 2,700 - 2,700101-1100-411.27-21 EMPLOYEE RECRUITMENT - - -101-1100-411.28-01TELEPHONE - - -101-1100-411.29-05 ECONOMIC DEVELOPMENT 34,000 (20,000) 14,000101-1100-411.29-40 PUBLIC ACADEMIES/AWARDS - - -101-1100-411.33-31 FURNITURE/FIXTURES - - -101-1100-411.33-36 COMMUNICATION EQUIPMENT - - -101-1100-411.60-01 CONTINGENCIES 25,000 (15,000) 10,000101-1190-419.11-01 SUPERVISORS 123,421 - 123,421101-1190-419.11-02 REGULAR STAFF 45,578 - 45,578101-1190-419.11-04 STAFF OVERTIME 1,000 - 1,000101-1190-419.13-01 CELL PHONE 768 - 768101-1190-419.13-03 VEHICLE ALLOWANCE 1,920 - 1,920101-1190-419.14-11 MEDICAL INSURANCE 34,476 - 34,476101-1190-419.14-12 LIFE INSURANCE 388 - 388101-1190-419.14-14 EMPLOYEE ASSISTANCE PROG 88 - 88101-1190-419.14-15 DENTAL INSURANCE 2,321 - 2,321101-1190-419.14-16 VISION INSURANCE 405 - 405101-1190-419.14-17 MASA 158 - 158Attach C - Recap of Budget Adj Page 29 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1190-419.14-18 TELEPHONE DOC 77 - 77101-1190-419.14-21 TAXES/FICA-MEDICARE 13,152 - 13,152101-1190-419.14-32 RETIREMENT/PERA 26,993 - 26,993101-1190-419.14-41 WORKERS' COMPENSATION 2,000 - 2,000101-1190-419.14-59 OTHER BENEFITS - - -101-1190-419.21-01 PROPERTY - - -101-1190-419.21-02 LIABILITY 537 - 537101-1190-419.21-50 UNEMPLOYMENT - - -101-1190-419.22-07 RECORDING FEES - - -101-1190-419.22-08 LEGAL 30,000 - 30,000101-1190-419.22-09 INFO TECHNOLOGY SERVICES 8,522 - 8,522101-1190-419.22-13 CONTRACT/SKILLED SERVICES 16,800 - 16,800101-1190-419.22-98 OTHER 5,126 - 5,126101-1190-419.23-01 PUBLICATION FEES - - -101-1190-419.25-01 MAINTENANCE CONTRACTS - - -101-1190-419.26-01 OFFICE SUPPLIES 3,000 - 3,000101-1190-419.26-02 POSTAGE 500 - 500101-1190-419.26-03 PRINTING/FORMS 500 - 500101-1190-419.26-04 FREIGHT/SHIPPING - - -101-1190-419.26-11 POLICE EQUIPMENT & SUPPLY - - -101-1190-419.26-17CATERING/SPEC CIRCUMSTANC 1,000 - 1,000101-1190-419.26-23 FURNITURE/FIXTURES 2,000 - 2,000101-1190-419.26-32 DATA PROCESSING SOFTWARE 4,212 - 4,212101-1190-419.26-33 DATA PROCESSING EQUIPMENT - - -101-1190-419.27-04 EDUCATION/TRAINING 12,000 - 12,000101-1190-419.27-05 MEMBER DUES/SUBSCRIPTIONS 1,645 - 1,645101-1190-419.27-06 EMPLOYEE RECOGNITION 160 - 160101-1190-419.27-07 MILEAGE REIMBURSEMENT 100 - 100101-1190-419.27-21 EMPLOYEE RECRUITMENT - - -101-1190-419.28-01 TELEPHONE - - -101-1190-419.29-07 UNCOLLECTIBLE ACCOUNTS - - -101-1190-419.32-22 BUILDING REMODELING - - -101-1190-419.33-31 FURNITURE/FIXTURES - - -101-1200-351.10-00 COURT FINES (5,000) - (5,000)101-1200-380.20-00 OTHER - - -101-1200-412.11-01 SUPERVISORS - - -101-1200-412.11-02 REGULAR STAFF 27,775 - 27,775Attach C - Recap of Budget Adj Page 30 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1200-412.11-04 STAFF OVERTIME - - -101-1200-412.14-11 MEDICAL INSURANCE 10,774 - 10,774101-1200-412.14-12 INSURANCE/LIFE - - -101-1200-412.14-14 EMPLOYEE ASSISTANCE PROG 27 - 27101-1200-412.14-15 DENTAL INSURANCE 725 - 725101-1200-412.14-16 VISION INSURANCE 127 - 127101-1200-412.14-17 MASA 50 - 50101-1200-412.14-18 TELEPHONE DOC 24 - 24101-1200-412.14-21 TAXES/FICA-MEDICARE 2,125 - 2,125101-1200-412.14-32 RETIREMENT/PERA 3,805 - 3,805101-1200-412.14-41 WORKERS' COMPENSATION 34 - 34101-1200-412.14-59 OTHER BENEFIT COSTS - - -101-1200-412.21-02 LIABILITY 231 - 231101-1200-412.21-50 UNEMPLOYMENT - - -101-1200-412.22-08 LEGAL 2,000 - 2,000101-1200-412.22-13 CONTRACT LABOR 22,800 - 22,800101-1200-412.22-98 OTHER 250 - 250101-1200-412.26-01 OFFICE SUPPLIES 1,000 - 1,000101-1200-412.26-02 POSTAGE 200 - 200101-1200-412.26-03 PRINTING/FORMS 500 - 500101-1200-412.26-17CATERING/SPECIAL CIRCUM 1,000 - 1,000101-1200-412.26-23 FURNITURE/FIXTURES 1,000 - 1,000101-1200-412.26-33 DATA PROCESSING EQUIPMENT - - -101-1200-412.27-04 EDUCATION/TRAINING 2,000 - 2,000101-1200-412.27-05 MEMBER DUES/SUBSCRIPTIONS 700 - 700101-1200-412.27-06 EMPLOYEE RECOGNITION 40 - 40101-1200-412.27-21 EMPLOYEE RECRUITMENT - - -101-1300-333.00-00 FEDERAL GRANT - - -101-1300-334.20-00 OPERATING GRANT - - -101-1300-343.40-00 OTHER - - -101-1300-365.20-00 DONATIONS - - -101-1300-380.20-00 OTHER - - -101-1300-380.30-00 SALES OF FIXED ASSETS - - -101-1300-413.11-01 SUPERVISORS 43,956 - 43,956101-1300-413.11-02 REGULAR STAFF 118,066 - 118,066101-1300-413.11-04 STAFF OVERTIME 3,000 (1,000) 2,000101-1300-413.13-01 CELL PHONE 867 - 867Attach C - Recap of Budget Adj Page 31 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1300-413.13-03 VEHICLE ALLOWANCE - - -101-1300-413.14-11 MEDICAL INSURANCE 24,476 - 24,476101-1300-413.14-12 LIFE INSURANCE 368 - 368101-1300-413.14-14 EMPLOYEE ASSISTANCE PROG 83 - 83101-1300-413.14-15 DENTAL INSURANCE 1,290 - 1,290101-1300-413.14-16 VISION INSURANCE 333 - 333101-1300-413.14-17 MASA 151 - 151101-1300-413.14-18 TELEPHONE DOC 73 - 73101-1300-413.14-21 TAXES/FICA-MEDICARE 12,624 - 12,624101-1300-413.14-31 RETIREMENT/ICMA 401(A) 2,750 - 2,750101-1300-413.14-32 RETIREMENT/PERA 18,212 - 18,212101-1300-413.14-35 RETIREMENT/ F.P.P.A - - -101-1300-413.14-41 WORKERS' COMPENSATION 1,050 - 1,050101-1300-413.14-59 OTHER BENEFIT COSTS - - -101-1300-413.21-01 PROPERTY - - -101-1300-413.21-02 LIABILITY 1,064 - 1,064101-1300-413.21-50 UNEMPLOYMENT - - -101-1300-413.22-02 ENGINEERING - - -101-1300-413.22-07 RECORDING FEES - - -101-1300-413.22-08 LEGAL - - -101-1300-413.22-09INFO TECHNOLOGY SERVICES 25,566 - 25,566101-1300-413.22-26 INSURANCE CLAIMS - - -101-1300-413.22-98 OTHER 5,374 (3,000) 2,374101-1300-413.23-01 PUBLICATION FEES 49,500 (18,300) 31,200101-1300-413.23-03 ADVERTISING PRODUCTION - - -101-1300-413.24-01 EQUIPMENT - - -101-1300-413.24-03 LEASE - - -101-1300-413.25-01 MAINTENANCE CONTRACTS 4,642 - 4,642101-1300-413.25-44 FUTURE VEHICLE PURCHASE 1,427 - 1,427101-1300-413.25-98 OTHER EQUIPMENT/MACHINERY - - -101-1300-413.26-01 OFFICE SUPPLIES 1,500 (1,000) 500101-1300-413.26-02 POSTAGE 6,500 - 6,500101-1300-413.26-03 PRINTING/FORMS - - -101-1300-413.26-04 FREIGHT/SHIPPING - - -101-1300-413.26-17 CATERING/SPEC CIRCUMSTANC 6,432 (1,932) 4,500101-1300-413.26-23 FURNITURE/FIXTURES - - -101-1300-413.26-32 DATA PROCESSING SOFTWARE 800 - 800Attach C - Recap of Budget Adj Page 32 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1300-413.26-33 DATA PROCESSING EQUIPMENT 3,000 (1,095) 1,905101-1300-413.26-42 OFFICE EQUIPMENT - - -101-1300-413.27-02 UNIFORM ALLOWANCE - - -101-1300-413.27-04 EDUCATION/TRAINING 27,839 (10,225) 17,614101-1300-413.27-05 MEMBER DUES/SUBSCRIPTIONS 12,000 (4,200) 7,800101-1300-413.27-06 EMPLOYEE RECOGNITION 4,380 (1,200) 3,180101-1300-413.27-07 MILEAGE REIMBURSEMENT 3,000 (2,000) 1,000101-1300-413.27-21 EMPLOYEE RECRUITMENT - 5,000 5,000101-1300-413.28-01 TELEPHONE 530 - 530101-1300-413.29-22 MARKETING EXPENSE - - -101-1300-413.29-33 CENTENNIAL CELEBRATION - - -101-1300-413.29-34 PIKAS IN THE PARK - - -101-1300-413.31-13 LAND IMPROVEMENTS 33,175 - 33,175101-1300-413.33-31 FURNITURE/FIXTURES - - -101-1300-413.33-32 OFFICE EQUIPMENT - - -101-1300-413.33-33 DATA PROCESSING EQUIPMENT - - -101-1400-321.11-00 LIQUOR OCCUPATION (60,000) - (60,000)101-1400-321.12-00 GENERAL OCCUPATION LIC. (234,750) - (234,750)101-1400-321.19-00 MISC. LIQUOR FEE - - -101-1400-333.00-00 FEDERAL GRANT - - -101-1400-334.20-00OPERATING GRANT - - -101-1400-341.22-04 ACCOUNTING SERVICES - - -101-1400-380.20-00 OTHER - - -101-1400-414.11-01 SUPERVISORS 47,488 - 47,488101-1400-414.11-02 REGULAR STAFF 64,642 - 64,642101-1400-414.11-03 SEASONAL STAFF - - -101-1400-414.11-04 STAFF OVERTIME 5,000 - 5,000101-1400-414.13-01 CELL PHONE 365 - 365101-1400-414.13-03 VEHICLE ALLOWANCE - - -101-1400-414.14-11 MEDICAL INSURANCE 18,188 - 18,188101-1400-414.14-12 LIFE INSURANCE 398 - 398101-1400-414.14-14 EMPLOYEE ASSISTANCE PROG 90 - 90101-1400-414.14-15 DENTAL INSURANCE 2,016 - 2,016101-1400-414.14-16 VISION INSURANCE 364 - 364101-1400-414.14-17 MASA 162 - 162101-1400-414.14-18 TELEPHONE DOC 79 - 79101-1400-414.14-21 TAXES/FICA-MEDICARE 8,960 - 8,960Attach C - Recap of Budget Adj Page 33 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1400-414.14-32 RETIREMENT/PERA 16,047 - 16,047101-1400-414.14-41 WORKERS' COMPENSATION 142 - 142101-1400-414.14-59 OTHER BENEFITS - - -101-1400-414.21-01 PROPERTY 72 - 72101-1400-414.21-02 LIABILITY 1,440 - 1,440101-1400-414.21-50 UNEMPLOYMENT - - -101-1400-414.22-07 RECORDING FEES 500 - 500101-1400-414.22-08 LEGAL - - -101-1400-414.22-09 INFO TECHNOLOGY SERVICES 25,566 - 25,566101-1400-414.22-13 CONTRACT/SKILLED SERVICES 55,150 (45,000) 10,150101-1400-414.22-98 OTHER 32,272 - 32,272101-1400-414.23-01 PUBLICATION FEES 10,000 - 10,000101-1400-414.25-01 MAINTENANCE CONTRACTS 33,896 - 33,896101-1400-414.26-01 OFFICE SUPPLIES 3,000 - 3,000101-1400-414.26-02 POSTAGE 1,000 - 1,000101-1400-414.26-03 PRINTING/FORMS 1,000 - 1,000101-1400-414.26-04 FREIGHT/SHIPPING - - -101-1400-414.26-17 CATERING/SPEC CIRCUMSTANC 1,000 - 1,000101-1400-414.26-23 FURNITURE/FIXTURES 6,500 (1,500) 5,000101-1400-414.26-32 DATA PROCESSING SOFTWARE - - -101-1400-414.26-33DATA PROCESSING EQUIPMENT - - -101-1400-414.26-42 OFFICE EQUIPMENT - - -101-1400-414.27-04 EDUCATION/TRAINING 20,000 (10,000) 10,000101-1400-414.27-05 MEMBER DUES/SUBSCRIPTIONS 1,245 - 1,245101-1400-414.27-06 EMPLOYEE RECOGNITION 280 - 280101-1400-414.27-07 MILEAGE REIMBURSEMENT 500 - 500101-1400-414.27-21 EMPLOYEE RECRUITMENT - - -101-1400-414.28-01 TELEPHONE - - -101-1400-414.37-01 SOFTWARE 32,194 - 32,194101-1500-333.00-00 FEDERAL GRANT - - -101-1500-334.20-00 OPERATING GRANT - - -101-1500-341.22-04 ACCOUNTING SERVICES - - -101-1500-380.20-00 OTHER - - -101-1500-415.11-01 SUPERVISORS 131,470 - 131,470101-1500-415.11-02 REGULAR STAFF 166,939 - 166,939101-1500-415.11-03 SEASONAL STAFF - - -101-1500-415.11-04 STAFF OVERTIME 13,500 - 13,500Attach C - Recap of Budget Adj Page 34 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1500-415.13-01 CELL PHONE - - -101-1500-415.13-03 VEHICLE ALLOWANCE - - -101-1500-415.14-11 MEDICAL INSURANCE 60,237 - 60,237101-1500-415.14-12 LIFE INSURANCE 1,018 - 1,018101-1500-415.14-14 EMPLOYEE ASSISTANCE PROG 230 - 230101-1500-415.14-15 DENTAL INSURANCE 5,423 - 5,423101-1500-415.14-16 VISION INSURANCE 968 - 968101-1500-415.14-17 MASA 416 - 416101-1500-415.14-18 TELEPHONE DOC 202 - 202101-1500-415.14-21 TAXES/FICA-MEDICARE 23,861 - 23,861101-1500-415.14-31 RETIREMENT/ICMA 401(A) - - -101-1500-415.14-32 RETIREMENT/PERA 42,732 - 42,732101-1500-415.14-41 WORKERS' COMPENSATION 378 - 378101-1500-415.14-59 OTHER BENEFIT COSTS - - -101-1500-415.21-01 PROPERTY - - -101-1500-415.21-02 LIABILITY 1,555 - 1,555101-1500-415.21-50 UNEMPLOYMENT - - -101-1500-415.22-01 AUDITING 23,667 - 23,667101-1500-415.22-08 LEGAL - - -101-1500-415.22-09 INFO TECHNOLOGY SERVICES 46,872 - 46,872101-1500-415.22-10BANK SERVICE 1,000 - 1,000101-1500-415.22-11 COUNTY TREASURER (2%) 7,500 - 7,500101-1500-415.22-13 CONTRACT/SKILLED SERVICES 750 (750) -101-1500-415.22-21 COUNTY VEH LICENSING (5%) 17,000 - 17,000101-1500-415.22-95 INVESTMENT SERVICE FEES - - -101-1500-415.22-98 OTHER 7,032 - 7,032101-1500-415.23-01 PUBLICATION FEES 2,000 - 2,000101-1500-415.25-01 MAINTENANCE CONTRACTS 5,943 (500) 5,443101-1500-415.26-01 OFFICE SUPPLIES 500 - 500101-1500-415.26-02 POSTAGE 3,700 (700) 3,000101-1500-415.26-03 PRINTING/FORMS 2,500 - 2,500101-1500-415.26-04 FREIGHT/SHIPPING - - -101-1500-415.26-11 POLICE EQUIPMENT & SUPPLY - - -101-1500-415.26-17 CATERING/SPEC CIRCUMSTANC 500 - 500101-1500-415.26-23 FURNITURE/FIXTURES 750 - 750101-1500-415.26-32 DATA PROCESSING SOFTWARE 750 - 750101-1500-415.26-33 DATA PROCESSING EQUIPMENT 3,750 (1,250) 2,500Attach C - Recap of Budget Adj Page 35 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1500-415.27-04 EDUCATION/TRAINING 3,000 (2,000) 1,000101-1500-415.27-05 MEMBER DUES/SUBSCRIPTIONS 1,925 - 1,925101-1500-415.27-06 EMPLOYEE RECOGNITION 840 - 840101-1500-415.27-07 MILEAGE REIMBURSEMENT 100 - 100101-1500-415.27-21 EMPLOYEE RECRUITMENT - - -101-1500-415.28-01 TELEPHONE - - -101-1500-415.29-07 UNCOLLECTIBLE ACCOUNTS - - -101-1600-321.12-00 GENERAL OCCUPATION LIC. (5,869) - (5,869)101-1600-333.00-00 FEDERAL GRANT - - -101-1600-334.20-00 OPERATING GRANT (56,303) - (56,303)101-1600-338.60-00 LARIMER COUNTY IGA - - -101-1600-341.30-00 APPLICATION FEES-INSIDE (50,000) - (50,000)101-1600-341.35-00 APPLICATION FEES-OUTSIDE (25,000) - (25,000)101-1600-341.37-00 GUARANTEE RELEASE FEES - - -101-1600-341.90-00 ARCHITECTURAL REVIEW COMM - - -101-1600-365.19-00 NON-PROFIT/COMM FOUNDATIO - - -101-1600-380.20-00 OTHER - - -101-1600-380.30-00 SALES OF FIXED ASSETS - - -101-1600-414.14-59 OTHER BENEFITS - - -101-1600-416.11-01 SUPERVISORS 102,355 - 102,355101-1600-416.11-02REGULAR STAFF 284,461 (73,640) 210,821101-1600-416.11-03 SEASONAL STAFF - - -101-1600-416.11-04 STAFF OVERTIME 8,000 - 8,000101-1600-416.13-01 CELL PHONE 270 - 270101-1600-416.13-03 VEHICLE ALLOWANCE - - -101-1600-416.14-11 MEDICAL INSURANCE 91,891 (15,927) 75,964101-1600-416.14-12 LIFE INSURANCE 1,333 - 1,333101-1600-416.14-14 EMPLOYEE ASSISTANCE PROG 302 - 302101-1600-416.14-15 DENTAL INSURANCE 6,066 - 6,066101-1600-416.14-16 VISION INSURANCE 1,121 - 1,121101-1600-416.14-17 MASA 545 - 545101-1600-416.14-18 TELEPHONE DOC 264 - 264101-1600-416.14-21 TAXES/FICA-MEDICARE 30,203 (5,642) 24,561101-1600-416.14-31 RETIREMENT/ICMA 401(A) - - -101-1600-416.14-32 RETIREMENT/PERA 54,090 (10,416) 43,674101-1600-416.14-41 WORKERS' COMPENSATION 5,024 - 5,024101-1600-416.21-01 PROPERTY - - -Attach C - Recap of Budget Adj Page 36 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1600-416.21-02 LIABILITY 3,617 - 3,617101-1600-416.22-03 PLANNING 14,541 - 14,541101-1600-416.22-08 LEGAL 29,000 (29,000) -101-1600-416.22-09 INFO TECHNOLOGY SERVICES 29,827 - 29,827101-1600-416.22-13 CONTRACT/SKILLED SERVICES 329,029 (150,000) 179,029101-1600-416.22-24 GIS 4,000 - 4,000101-1600-416.22-26 INSURANCE CLAIMS 5,000 - 5,000101-1600-416.22-35 APPLICATION PUBLICATIONS 2,000 - 2,000101-1600-416.22-98 OTHER 4,663 - 4,663101-1600-416.23-01 PUBLICATION FEES 800 - 800101-1600-416.24-03 LEASE 3,300 - 3,300101-1600-416.25-01 MAINTENANCE CONTRACTS 4,191 - 4,191101-1600-416.25-02 BUILDINGS - - -101-1600-416.25-09 VEHICLE REPAIRS-FLEET SHP 3,444 - 3,444101-1600-416.25-44 FUTURE VEHICLE PURCHASE 2,728 - 2,728101-1600-416.25-98 OTHER EQUIPMENT/MACHINERY - - -101-1600-416.26-01 OFFICE SUPPLIES 2,750 - 2,750101-1600-416.26-02 POSTAGE 4,000 - 4,000101-1600-416.26-03 PRINTING/FORMS 250 - 250101-1600-416.26-04 FREIGHT/SHIPPING - - -101-1600-416.26-10LAWN - - -101-1600-416.26-17 CATERING/SPEC CIRCUMSTANC 2,250 - 2,250101-1600-416.26-23 FURNITURE/FIXTURES 5,500 - 5,500101-1600-416.26-32 DATA PROCESSING SOFTWARE 4,000 - 4,000101-1600-416.26-33 DATA PROCESSING EQUIPMENT 1,000 - 1,000101-1600-416.26-38 FLOOD RESTORATION/RECLAMA - - -101-1600-416.26-39 FUEL & OIL 375 - 375101-1600-416.26-47 CODE BOOKS - - -101-1600-416.27-02 UNIFORM ALLOWANCE - - -101-1600-416.27-04 EDUCATION/TRAINING 12,200 - 12,200101-1600-416.27-05 MEMBER DUES/SUBSCRIPTIONS 3,000 - 3,000101-1600-416.27-06 EMPLOYEE RECOGNITION 600 - 600101-1600-416.27-07 MILEAGE REIMBURSEMENT 500 - 500101-1600-416.27-21 EMPLOYEE RECRUITMENT - - -101-1600-416.28-01 TELEPHONE - - -101-1600-416.29-05 ECONOMIC DEVELOPMENT - - -101-1600-416.29-06 INTEREST ON DEPOSITS 750 - 750Attach C - Recap of Budget Adj Page 37 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1600-416.29-98 MISCELLANEOUS - - -101-1600-416.33-31 FURNITURE/FIXTURES - - -101-1600-416.33-32 OFFICE EQUIPMENT - - -101-1600-416.33-33 DATA PROCESSING EQUIPMENT - - -101-1700-333.00-00 FEDERAL GRANT - - -101-1700-334.20-00 OPERATING GRANT - - -101-1700-363.10-00 LAND - - -101-1700-363.20-00 BUILDINGS (172,441) - (172,441)101-1700-380.20-00 OTHER - - -101-1700-380.30-00 SALES OF FIXED ASSETS - - -101-1700-417.11-01 SUPERVISORS 13,182 - 13,182101-1700-417.11-02 REGULAR STAFF 132,927 - 132,927101-1700-417.11-04 STAFF OVERTIME 3,700 - 3,700101-1700-417.13-01 CELL PHONE 1,872 - 1,872101-1700-417.13-03 VEHICLE ALLOWANCE - - -101-1700-417.14-11 MEDICAL INSURANCE 30,956 - 30,956101-1700-417.14-12 LIFE INSURANCE 521 - 521101-1700-417.14-14 EMPLOYEE ASSISTANCE PROG 118 - 118101-1700-417.14-15 DENTAL INSURANCE 2,163 - 2,163101-1700-417.14-16 VISION INSURANCE 409 - 409101-1700-417.14-17MASA 203 - 203101-1700-417.14-18 TELEPHONE DOC 98 - 98101-1700-417.14-21 TAXES/FICA-MEDICARE 11,460 - 11,460101-1700-417.14-31 RETIREMENT/ICMA 401(A) 825 - 825101-1700-417.14-32 RETIREMENT/PERA 19,206 - 19,206101-1700-417.14-41 WORKERS' COMPENSATION 2,435 - 2,435101-1700-417.14-59 OTHER BENEFIT COSTS - - -101-1700-417.21-01 PROPERTY 36,757 - 36,757101-1700-417.21-02 LIABILITY 2,968 - 2,968101-1700-417.22-02 ENGINEERING 1,000 - 1,000101-1700-417.22-08 LEGAL - - -101-1700-417.22-09 INFO TECHNOLOGY SERVICES 8,522 - 8,522101-1700-417.22-24 GIS 10,000 - 10,000101-1700-417.22-26 INSURANCE CLAIMS - - -101-1700-417.22-98 OTHER 544 - 544101-1700-417.23-01 PUBLICATION FEES 100 - 100101-1700-417.24-02 REAL PROPERTY - - -Attach C - Recap of Budget Adj Page 38 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1700-417.24-03 LEASE - - -101-1700-417.24-04 CONF CTR PROPERTY TAX - - -101-1700-417.25-01 MAINTENANCE CONTRACTS 251,950 - 251,950101-1700-417.25-02 BUILDINGS 239,100 - 239,100101-1700-417.25-04 VEHICLE EQUIPMENT - - -101-1700-417.25-05 MACHINERY/TOOLS 500 - 500101-1700-417.25-09 VEHICLE REPAIRS-FLEET SHP 7,174 - 7,174101-1700-417.25-44 FUTURE VEHICLE PURCHASE 3,720 - 3,720101-1700-417.26-01 OFFICE SUPPLIES 250 - 250101-1700-417.26-04 FREIGHT/SHIPPING - - -101-1700-417.26-05 JANITORIAL 34,999 - 34,999101-1700-417.26-06 MACHINERY/TOOLS 500 - 500101-1700-417.26-13 MEDICAL 200 - 200101-1700-417.26-17 CATERING/SPEC CIRCUMSTANC 250 - 250101-1700-417.26-23 FURNITURE/FIXTURES 250 - 250101-1700-417.26-32 DATA PROCESSING SOFTWARE - - -101-1700-417.26-33 DATA PROCESSING EQUIPMENT - - -101-1700-417.26-39 FUEL & OIL 1,000 - 1,000101-1700-417.27-01 PERSONAL SAFETY EQUPMENT 250 - 250101-1700-417.27-02 UNIFORM ALLOWANCE 150 - 150101-1700-417.27-04EDUCATION/TRAINING 2,700 - 2,700101-1700-417.27-05 MEMBER DUES/SUBSCRIPTIONS 400 - 400101-1700-417.27-06 EMPLOYEE RECOGNITION 200 - 200101-1700-417.27-21 EMPLOYEE RECRUITMENT - - -101-1700-417.28-01 TELEPHONE 500 - 500101-1700-417.28-02 NATURAL GAS 3,500 - 3,500101-1700-417.28-03 ELECTRICAL ENERGY 110,000 - 110,000101-1700-417.28-04 WATER 15,500 - 15,500101-1700-417.28-05 SEWER 23,000 - 23,000101-1700-417.28-06 TRASH DISPOSAL 124,918 - 124,918101-1700-417.32-21 NEW BUILDINGS - - -101-1700-417.32-22 BUILDING REMODELING 250,926 - 250,926101-1700-417.33-31 FURNITURE/FIXTURES - - -101-1700-417.33-32 OFFICE EQUIPMENT - - -101-1700-417.37-99 MAINTENANCE RESERVE 12,000 - 12,000101-1800-341.80-00 INS. STOP LOSS - - -101-1800-380.20-00 OTHER (10,500) - (10,500)Attach C - Recap of Budget Adj Page 39 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1800-418.11-01 SUPERVISORS - - -101-1800-418.11-02 REGULAR STAFF 26,577 - 26,577101-1800-418.11-03 SEASONAL STAFF - - -101-1800-418.11-04 STAFF OVERTIME - - -101-1800-418.11-05 SEASONAL OVERTIME - - -101-1800-418.13-01 CELL PHONE - - -101-1800-418.13-03 VEHICLE ALLOWANCE - - -101-1800-418.14-11 MEDICAL INSURANCE 8,188 - 8,188101-1800-418.14-12 LIFE INSURANCE 92 - 92101-1800-418.14-14 EMPLOYEE ASSISTANCE PROG 21 - 21101-1800-418.14-15 DENTAL INSURANCE 551 - 551101-1800-418.14-16 VISION INSURANCE 96 - 96101-1800-418.14-17 MASA 38 - 38101-1800-418.14-18 TELEPHONE DOC 18 - 18101-1800-418.14-21 TAXES/FICA-MEDICARE 2,033 - 2,033101-1800-418.14-31 RETIREMENT/ICMA 401(A) - - -101-1800-418.14-32 RETIREMENT/PERA 3,641 - 3,641101-1800-418.14-35 RETIREMENT/ F.P.P.A - - -101-1800-418.14-41 WORKERS' COMPENSATION 200 - 200101-1800-418.14-59 OTHER BENEFITS - - -101-1800-418.14-60POST EMPLOYMENT INSURANCE 39,780 - 39,780101-1800-418.14-65 OTHER POSTEMPLOYMENT BENF - - -101-1800-418.14-75 CHILDCARE ASSISTANCE PROG 37,500 - 37,500101-1800-418.14-80 WELLNESS BENEFIT 9,000 - 9,000101-1800-418.21-01 PROPERTY - - -101-1800-418.21-02 LIABILITY 562 - 562101-1800-418.22-09 INFO TECHNOLOGY SERVICES - - -101-1800-418.22-26 INSURANCE CLAIMS - - -101-1800-418.22-28 BENEFIT CONSULTANT FEE 30,000 - 30,000101-1800-418.22-90 ACTUARIAL STUDY 14,000 - 14,000101-1800-418.22-98 OTHER 32,338 (10,000) 22,338101-1800-418.23-01 PUBLICATION FEES 4,000 - 4,000101-1800-418.25-01 MAINTENANCE CONTRACTS 6,500 - 6,500101-1800-418.25-02 BUILDINGS - - -101-1800-418.26-01 OFFICE SUPPLIES 2,000 - 2,000101-1800-418.26-03 PRINTING/FORMS 500 - 500101-1800-418.26-11 POLICE EQUIPMENT & SUPPLY - - -Attach C - Recap of Budget Adj Page 40 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1800-418.26-17 CATERING/SPEC CIRCUMSTANC 3,500 - 3,500101-1800-418.26-23 FURNITURE/FIXTURES 800 - 800101-1800-418.26-32 DATA PROCESSING SOFTWARE - - -101-1800-418.26-33 DATA PROCESSING EQUIPMENT - - -101-1800-418.26-46 COMMUNICATION EQUIPMENT - - -101-1800-418.27-02 UNIFORM ALLOWANCE - - -101-1800-418.27-04 EDUCATION/TRAINING 10,000 - 10,000101-1800-418.27-05 MEMBER DUES/SUBSCRIPTIONS 7,475 - 7,475101-1800-418.27-06 EMPLOYEE RECOGNITION 1,930 - 1,930101-1800-418.27-07 MILEAGE REIMBURSEMENT 500 - 500101-1800-418.27-11 EMPLOYEE HOME OWNERSHIP 76,778 (25,000) 51,778101-1800-418.27-21 EMPLOYEE RECRUITMENT - - -101-1800-418.28-01 TELEPHONE - - -101-1800-418.33-31 FURNITURE/FIXTURES - - -101-1800-418.33-32 OFFICE EQUIPMENT - - -101-1800-418.34-41 AUTOMOBILES - - -101-1800-418.34-42 TRUCKS - - -101-1900-333.00-00 FEDERAL GRANT - - -101-1900-334.20-00 OPERATING GRANT - - -101-1900-365.19-00 NON-PROFIT/COMM FOUNDATIO - - -101-1900-380.20-00OTHER - - -101-1900-385.30-00 LOANS TO OTHER AGENCIES - - -101-1900-419.22-13 CONTRACT/SKILLED SERVICES - - -101-1900-419.22-98 OTHER - - -101-1900-419.23-01 PUBLICATION FEES - - -101-1900-419.29-50 NOTE RECEIVABLE-EPHA - - -101-1900-419.29-51 NOTE RECEIVABLE-EVFPD - - -101-1900-419.91-20 ARTS & EDUCATION - - -101-1900-419.91-21 CROSSROADS 32,000 - 32,000101-1900-419.91-24 EP NONPROFIT RESOURCE CTR 10,000 - 10,000101-1900-419.91-25 VIA MOBILITY SVCS 35,000 - 35,000101-1900-419.91-26 DAY CARE 10,000 - 10,000101-1900-419.91-27 SCHOOL DISTRICT - - -101-1900-419.91-28 HOUSING 30,000 - 30,000101-1900-419.91-29 PARTNERS CHALLENGE GRANT - - -101-1900-419.91-30 E.P. LIBRARY DISTRICT - - -101-1900-419.91-31 STATE HISTORIC GRANT EXP. - - -Attach C - Recap of Budget Adj Page 41 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-1900-419.91-32 PACK - - -101-1900-419.91-33 YOUTH - - -101-1900-419.91-34 FOOD TAX REFUND 10,000 - 10,000101-1900-419.91-35 SALUD FAMILY MED. CENTER 22,000 - 22,000101-1900-419.91-36 EV CRISIS ADVOCATES 16,000 - 16,000101-1900-419.91-37 ESTES VALLEY LAND TRUST - - -101-1900-419.91-38 HUMAN SERVICES - - -101-1900-419.91-39 SISTER CITY PROGRAM - - -101-1900-419.91-40 ECONOMIC DEVELOPMENT CNCL 51,500 - 51,500101-1900-419.91-41 ESTES VALLEY REC & PARK - - -101-1900-419.91-42 EV WATER COALITION 18,000 - 18,000101-1900-419.91-46 EVICS INV IN CHILD SUCCES 35,000 - 35,000101-1900-419.91-47 COMMUNITY INITIATIVE 100,000 - 100,000101-1900-419.91-48 EVENT SPONSORSHIP 7,000 - 7,000101-1900-419.91-50 CHAMBER OF COMMERCE - - -101-1900-419.91-51 THUMB OPEN SPACE - - -101-1900-419.91-55 COVID19 ECON ASSISTANCE 250,000 - 250,000101-1900-419.91-89 LARIMER COUNTY 45,000 - 45,000101-1900-419.92-29 EVFPD-GENERAL FUND 937,806 (401,022) 536,784101-1900-419.92-32 LOCAL MARKETING DISTRICT - - -101-2100-322.30-00BICYCLE - - -101-2100-322.31-00 PARKING PERMITS - - -101-2100-322.60-00 ANIMAL (1,000) - (1,000)101-2100-333.00-00 FEDERAL GRANT - - -101-2100-334.20-00 OPERATING GRANT (12,000) - (12,000)101-2100-334.30-00 CAPITAL GRANTS - - -101-2100-341.22-13 SECURITY SERVICES-EPPD (18,000) - (18,000)101-2100-341.60-00 ANIMAL POUND (800) - (800)101-2100-341.70-00 VIN FEES (500) - (500)101-2100-351.10-00 COURT FINES (40,000) - (40,000)101-2100-351.20-00 PARKING TICKETS - - -101-2100-351.30-00 SURCHARGE - - -101-2100-365.20-00 DONATIONS (500) - (500)101-2100-365.25-00 DONATIONS-PD CANINE UNIT (5,000) - (5,000)101-2100-380.20-00 OTHER (58,153) - (58,153)101-2100-380.30-00 SALES OF FIXED ASSETS - - -101-2100-421.11-01 SUPERVISORS 150,903 - 150,903Attach C - Recap of Budget Adj Page 42 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2100-421.11-02 REGULAR STAFF 1,830,937 (33,708) 1,797,229101-2100-421.11-03 SEASONAL STAFF 80,812 (20,453) 60,359101-2100-421.11-04 STAFF OVERTIME 150,494 - 150,494101-2100-421.11-05 SEASONAL OVERTIME 6,000 - 6,000101-2100-421.13-01 CELL PHONE 20,280 - 20,280101-2100-421.13-03 VEHICLE ALLOWANCE - - -101-2100-421.14-11 MEDICAL INSURANCE 320,491 (10,773) 309,718101-2100-421.14-12 LIFE INSURANCE 5,272 - 5,272101-2100-421.14-14 EMPLOYEE ASSISTANCE PROG 1,193 - 1,193101-2100-421.14-15 DENTAL INSURANCE 24,858 - 24,858101-2100-421.14-16 VISION INSURANCE 4,693 - 4,693101-2100-421.14-17 MASA 2,846 - 2,846101-2100-421.14-18 TELEPHONE DOC 1,380 - 1,380101-2100-421.14-21 TAXES/FICA-MEDICARE 169,765 (4,143) 165,622101-2100-421.14-31 RETIREMENT/ICMA 401(A) 262,654 (4,617) 258,037101-2100-421.14-32 RETIREMENT/PERA 30,298 - 30,298101-2100-421.14-34 POLICE PENSION - - -101-2100-421.14-35 RETIREMENT/ F.P.P.A - - -101-2100-421.14-41 WORKERS' COMPENSATION 59,761 - 59,761101-2100-421.14-59 OTHER BENEFITS 7,830 - 7,830101-2100-421.21-01PROPERTY 2,096 - 2,096101-2100-421.21-02 LIABILITY 49,100 - 49,100101-2100-421.21-50 UNEMPLOYMENT - - -101-2100-421.22-05 VETERINARY/BOARDING 7,200 - 7,200101-2100-421.22-06 MEDICAL 2,000 - 2,000101-2100-421.22-08 LEGAL - - -101-2100-421.22-09 INFO TECHNOLOGY SERVICES 140,615 - 140,615101-2100-421.22-10 BANK SERVICE - - -101-2100-421.22-14 LAB TESTING 11,850 - 11,850101-2100-421.22-26 INSURANCE CLAIMS 5,000 (5,000) -101-2100-421.22-80 SURCHARGE - - -101-2100-421.22-98 OTHER 33,144 - 33,144101-2100-421.23-01 PUBLICATION FEES - - -101-2100-421.24-01 EQUIPMENT - - -101-2100-421.24-03 LEASE 900 - 900101-2100-421.25-01 MAINTENANCE CONTRACTS 91,904 (9,000) 82,904101-2100-421.25-02 BUILDINGS - - -Attach C - Recap of Budget Adj Page 43 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2100-421.25-04 VEHICLE EQUIPMENT 10,500 - 10,500101-2100-421.25-05 MACHINERY/TOOLS - - -101-2100-421.25-09 VEHICLE REPAIRS-FLEET SHP 93,399 - 93,399101-2100-421.25-44 FUTURE VEHICLE PURCHASE 161,285 - 161,285101-2100-421.25-98 OTHER EQUIPMENT/MACHINERY - - -101-2100-421.26-01 OFFICE SUPPLIES 6,900 - 6,900101-2100-421.26-02 POSTAGE 1,000 - 1,000101-2100-421.26-03 PRINTING/FORMS 3,500 - 3,500101-2100-421.26-04 FREIGHT/SHIPPING 500 - 500101-2100-421.26-06 SMALL TOOLS - - -101-2100-421.26-07 SMALL HARDWARE 400 - 400101-2100-421.26-11 POLICE EQUIPMENT & SUPPLY 20,100 - 20,100101-2100-421.26-13 MEDICAL 500 - 500101-2100-421.26-14 LABORATORY - - -101-2100-421.26-17 CATERING/SPEC CIRCUMSTANC 19,500 - 19,500101-2100-421.26-23 FURNITURE/FIXTURES 3,000 (2,500) 500101-2100-421.26-24 PUBLIC AWARENESS GUIDES - - -101-2100-421.26-28 EMERG PREPAREDNESS EDUC - - -101-2100-421.26-32 DATA PROCESSING SOFTWARE - - -101-2100-421.26-33 DATA PROCESSING EQUIPMENT 32,523 (15,000) 17,523101-2100-421.26-39FUEL & OIL 28,375 - 28,375101-2100-421.26-46 COMMUNICATION EQUIPMENT - - -101-2100-421.26-75 K9 OPERATING EXPENSES 6,697 - 6,697101-2100-421.26-95 OTHER EQUIPMENT - - -101-2100-421.27-01 PERSONAL SAFETY EQUIPMENT 4,500 - 4,500101-2100-421.27-02 UNIFORM ALLOWANCE 22,400 - 22,400101-2100-421.27-04 EDUCATION/TRAINING 26,200 (8,200) 18,000101-2100-421.27-05 MEMBER DUES/SUBSCRIPTIONS 6,241 - 6,241101-2100-421.27-06 EMPLOYEE RECOGNITION 5,420 - 5,420101-2100-421.27-07 MILEAGE REIMBURSEMENT 500 - 500101-2100-421.27-21 EMPLOYEE RECRUITMENT 1,500 - 1,500101-2100-421.28-01 TELEPHONE 15,500 - 15,500101-2100-421.28-03 ELECTRICAL ENERGY - - -101-2100-421.28-10 TRASH DISPOSAL-DEER ETC. - - -101-2100-421.29-25 PROMOTION 600 - 600101-2100-421.29-26 FILM PROCESSING - - -101-2100-421.29-27 INSURANCE CLAIMS - - -Attach C - Recap of Budget Adj Page 44 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2100-421.29-45 BUSINESS TRAVEL EXPENSE - - -101-2100-421.29-70 PD SEIZURE/FORFEIT EXP - - -101-2100-421.32-22 BUILDING REMODELING - - -101-2100-421.33-31 FURNITURE/FIXTURES - - -101-2100-421.33-32 OFFICE EQUIPMENT - - -101-2100-421.33-33 DATA PROCESSING EQUIPMENT - - -101-2100-421.33-36 COMMUNICATION EQUIPMENT - - -101-2100-421.33-98 OTHER EQUIPMENT - - -101-2100-421.34-41 AUTOMOBILES - - -101-2100-421.34-42 TRUCKS - - -101-2155-333.00-00 FEDERAL GRANT - - -101-2155-334.20-00 OPERATING GRANT - - -101-2155-341.22-13 SECURITY SERVICES-EPPD - - -101-2155-341.22-21 DISPATCH SERVICES (74,996) - (74,996)101-2155-380.20-00 OTHER (1,925) - (1,925)101-2155-388.70-00 CAPITAL LEASE PROCEEDS - - -101-2155-421.11-01 SUPERVISORS - - -101-2155-421.11-02 REGULAR STAFF 604,251 (15,690) 588,561101-2155-421.11-03 SEASONAL STAFF - - -101-2155-421.11-04 STAFF OVERTIME 40,000 - 40,000101-2155-421.13-01CELL PHONE 1,440 - 1,440101-2155-421.13-03 VEHICLE ALLOWANCE - - -101-2155-421.14-11 MEDICAL INSURANCE 77,047 (2,439) 74,608101-2155-421.14-12 LIFE INSURANCE 2,303 - 2,303101-2155-421.14-14 EMPLOYEE ASSISTANCE PROG 521 - 521101-2155-421.14-15 DENTAL INSURANCE 7,552 - 7,552101-2155-421.14-16 VISION INSURANCE 1,727 - 1,727101-2155-421.14-17 MASA 941 - 941101-2155-421.14-18 TELEPHONE DOC 456 - 456101-2155-421.14-21 TAXES/FICA-MEDICARE 49,285 (1,200) 48,085101-2155-421.14-31 RETIREMENT/ICMA 401(A) 22,509 - 22,509101-2155-421.14-32 RETIREMENT/PERA 62,711 (2,149) 60,562101-2155-421.14-35 RETIREMENT/ F.P.P.A - - -101-2155-421.14-41 WORKERS' COMPENSATION 2,486 - 2,486101-2155-421.14-59 OTHER BENEFIT COSTS 180 - 180101-2155-421.21-01 PROPERTY - - -101-2155-421.21-02 LIABILITY 3,992 - 3,992Attach C - Recap of Budget Adj Page 45 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2155-421.22-09 INFO TECHNOLOGY SERVICES 63,916 - 63,916101-2155-421.22-26 INSURANCE CLAIMS - - -101-2155-421.22-98 OTHER 2,350 - 2,350101-2155-421.23-01 PUBLICATION FEES - - -101-2155-421.24-01 EQUIPMENT - - -101-2155-421.24-02 REAL PROPERTY 2,500 - 2,500101-2155-421.24-03 LEASE - - -101-2155-421.25-01 MAINTENANCE CONTRACTS 17,545 - 17,545101-2155-421.25-02 BUILDINGS - - -101-2155-421.25-03 FURNITURE/FIXTURES - - -101-2155-421.25-98 OTHER EQUIPMENT/MACHINERY - - -101-2155-421.26-01 OFFICE SUPPLIES - - -101-2155-421.26-03 PRINTING/FORMS - - -101-2155-421.26-04 FREIGHT/SHIPPING - - -101-2155-421.26-07 SMALL HARDWARE - - -101-2155-421.26-17 CATERING/SPEC CIRCUMSTANC - - -101-2155-421.26-23 FURNITURE/FIXTURES 1,000 - 1,000101-2155-421.26-32 DATA PROCESSING SOFTWARE - - -101-2155-421.26-33 DATA PROCESSING EQUIPMENT 5,000 (2,500) 2,500101-2155-421.26-46 COMMUNICATION EQUIPMENT - - -101-2155-421.27-02UNIFORM ALLOWANCE - - -101-2155-421.27-04 EDUCATION/TRAINING 9,000 (4,000) 5,000101-2155-421.27-05 MEMBER DUES/SUBSCRIPTIONS 6,100 - 6,100101-2155-421.27-06 EMPLOYEE RECOGNITION 1,880 - 1,880101-2155-421.27-07 MILEAGE REIMBURSEMENT - - -101-2155-421.27-21 EMPLOYEE RECRUITMENT - - -101-2155-421.28-01 TELEPHONE 2,400 - 2,400101-2155-421.33-31 FURNITURE/FIXTURES - - -101-2155-421.33-32 OFFICE EQUIPMENT - - -101-2155-421.33-33 DATA PROCESSING EQUIPMENT - - -101-2155-421.33-36 COMMUNICATION EQUIPMENT - - -101-2155-421.41-05 PRINCIPAL/CAPITAL LEASE - - -101-2155-421.41-06 INTEREST/CAPITAL LEASE - - -101-2175-333.00-00 FEDERAL GRANT - - -101-2175-334.10-00 STATE GRANT - - -101-2175-334.20-00 OPERATING GRANT - - -101-2175-334.30-00 CAPITAL GRANTS - - -Attach C - Recap of Budget Adj Page 46 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2175-341.22-13 SECURITY SERVICES-EPPD (4,000) - (4,000)101-2175-380.20-00 OTHER - - -101-2175-421.11-02 REGULAR STAFF 209,739 - 209,739101-2175-421.11-03 SEASONAL STAFF 14,043 - 14,043101-2175-421.11-04 STAFF OVERTIME 3,000 - 3,000101-2175-421.11-05 SEASONAL OVERTIME - - -101-2175-421.13-01 CELL PHONE 480 - 480101-2175-421.14-11 MEDICAL INSURANCE 38,023 - 38,023101-2175-421.14-12 LIFE INSURANCE 848 - 848101-2175-421.14-14 EMPLOYEE ASSISTANCE PROG 192 - 192101-2175-421.14-15 DENTAL INSURANCE 3,166 - 3,166101-2175-421.14-16 VISION INSURANCE 615 - 615101-2175-421.14-17 MASA 446 - 446101-2175-421.14-18 TELEPHONE DOC 216 - 216101-2175-421.14-21 TAXES/FICA-MEDICARE 17,349 - 17,349101-2175-421.14-31 RETIREMENT/ICMA 401(A) 8,345 - 8,345101-2175-421.14-32 RETIREMENT/PERA 22,724 - 22,724101-2175-421.14-35 RETIREMENT/ F.P.P.A - - -101-2175-421.14-41 WORKERS' COMPENSATION 1,893 - 1,893101-2175-421.14-59 OTHER BENEFITS 180 - 180101-2175-421.21-01PROPERTY - - -101-2175-421.21-02 LIABILITY 1,461 - 1,461101-2175-421.22-08 LEGAL - - -101-2175-421.22-09 INFO TECHNOLOGY SERVICES 29,827 - 29,827101-2175-421.22-26 INSURANCE CLAIMS - - -101-2175-421.22-98 OTHER 925 - 925101-2175-421.23-01 PUBLICATION FEES - - -101-2175-421.25-01 MAINTENANCE CONTRACTS 746 - 746101-2175-421.25-02 BUILDINGS 3,000 - 3,000101-2175-421.26-01 OFFICE SUPPLIES - - -101-2175-421.26-03 PRINTING/FORMS - - -101-2175-421.26-11 POLICE EQUIPMENT & SUPPLY 2,000 (1,000) 1,000101-2175-421.26-17 CATERING/SPEC CIRCUMSTANC - - -101-2175-421.26-23 FURNITURE/FIXTURES 2,500 - 2,500101-2175-421.26-32 DATA PROCESSING SOFTWARE - - -101-2175-421.26-33 DATA PROCESSING EQUIPMENT 4,500 (2,000) 2,500101-2175-421.26-46 COMMUNICATION EQUIPMENT - - -Attach C - Recap of Budget Adj Page 47 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2175-421.27-02 UNIFORM ALLOWANCE 2,000 - 2,000101-2175-421.27-04 EDUCATION/TRAINING 5,000 - 5,000101-2175-421.27-05 MEMBER DUES/SUBSCRIPTIONS 350 - 350101-2175-421.27-06 EMPLOYEE RECOGNITION 1,820 - 1,820101-2175-421.27-07 MILEAGE REIMBURSEMENT - - -101-2175-421.27-21 EMPLOYEE RECRUITMENT - - -101-2175-421.28-01 TELEPHONE - - -101-2175-421.33-31 FURNITURE/FIXTURES - - -101-2175-421.33-32 OFFICE EQUIPMENT - - -101-2175-421.34-41 AUTOMOBILES - - -101-2175-421.34-42 TRUCKS - - -101-2185-421.11-01 SUPERVISORS - - -101-2185-421.11-02 REGULAR STAFF 87,492 - 87,492101-2185-421.11-03 SEASONAL STAFF - - -101-2185-421.11-04 STAFF OVERTIME 500 - 500101-2185-421.11-05 SEASONAL OVERTIME - - -101-2185-421.13-01 CELL PHONE - - -101-2185-421.13-03 VEHICLE ALLOWANCE - - -101-2185-421.14-11 MEDICAL INSURANCE 4,628 - 4,628101-2185-421.14-12 LIFE INSURANCE 303 - 303101-2185-421.14-14EMPLOYEE ASSISTANCE PROG 69 - 69101-2185-421.14-15 DENTAL INSURANCE 363 - 363101-2185-421.14-16 VISION INSURANCE 316 - 316101-2185-421.14-17 MASA 25 - 25101-2185-421.14-18 TELEPHONE DOC 12 - 12101-2185-421.14-21 TAXES/FICA-MEDICARE 6,731 - 6,731101-2185-421.14-31 RETIREMENT/ICMA 401(A) 4,041 - 4,041101-2185-421.14-32 RETIREMENT/PERA 8,014 - 8,014101-2185-421.14-35 RETIREMENT/ F.P.P.A - - -101-2185-421.14-41 WORKERS' COMPENSATION 168 - 168101-2185-421.14-59 OTHER BENEFITS 90 - 90101-2185-421.21-01 PROPERTY - - -101-2185-421.21-02 LIABILITY 260 - 260101-2185-421.22-09 INFO TECHNOLOGY SERVICES - - -101-2185-421.22-13 CONTRACT/SKILLED SERVICES 34,000 - 34,000101-2185-421.22-26 INSURANCE CLAIMS - - -101-2185-421.22-98 OTHER 300 - 300Attach C - Recap of Budget Adj Page 48 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2185-421.23-01 PUBLICATION FEES - - -101-2185-421.25-01 MAINTENANCE CONTRACTS - - -101-2185-421.25-02 BUILDINGS - - -101-2185-421.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587101-2185-421.25-44 FUTURE VEHICLE PURCHASE 5,365 - 5,365101-2185-421.26-01 OFFICE SUPPLIES - - -101-2185-421.26-03 PRINTING/FORMS - - -101-2185-421.26-11 POLICE EQUIPMENT & SUPPLY 250 - 250101-2185-421.26-17 CATERING/SPEC CIRCUMSTANC - - -101-2185-421.26-23 FURNITURE/FIXTURES - - -101-2185-421.26-32 DATA PROCESSING SOFTWARE - - -101-2185-421.26-33 DATA PROCESSING EQUIPMENT 4,200 - 4,200101-2185-421.26-46 COMMUNICATION EQUIPMENT - - -101-2185-421.27-02 UNIFORM ALLOWANCE 1,300 - 1,300101-2185-421.27-04 EDUCATION/TRAINING 1,200 - 1,200101-2185-421.27-05 MEMBER DUES/SUBSCRIPTIONS 100 - 100101-2185-421.27-06 EMPLOYEE RECOGNITION 80 - 80101-2185-421.27-07 MILEAGE REIMBURSEMENT - - -101-2185-421.27-21 EMPLOYEE RECRUITMENT - - -101-2185-421.28-01 TELEPHONE - - -101-2185-421.33-31FURNITURE/FIXTURES - - -101-2185-421.33-32 OFFICE EQUIPMENT - - -101-2185-421.34-41 AUTOMOBILES - - -101-2185-421.34-42 TRUCKS - - -101-2300-322.10-00 BUILDING (397,000) - (397,000)101-2300-322.11-00 SIGN (2,000) - (2,000)101-2300-322.12-00 TEMPORARY USE PERMIT - - -101-2300-333.00-00 FEDERAL GRANT - - -101-2300-334.20-00 OPERATING GRANT - - -101-2300-341.38-00 LIFE SAFETY INSPECTION FE (30,000) - (30,000)101-2300-351.50-00 BUILDING CODE VIOLATIONS - - -101-2300-365.19-00 NON-PROFIT/COMM FOUNDATIO - - -101-2300-380.20-00 OTHER (1,000) - (1,000)101-2300-423.11-01 SUPERVISORS 33,787 - 33,787101-2300-423.11-02 REGULAR STAFF 62,106 (14,658) 47,448101-2300-423.11-03 SEASONAL STAFF - - -101-2300-423.11-04 STAFF OVERTIME 12,000 - 12,000Attach C - Recap of Budget Adj Page 49 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2300-423.11-05 SEASONAL OVERTIME - - -101-2300-423.13-01 CELL PHONE 2,970 - 2,970101-2300-423.13-03 VEHICLE ALLOWANCE - - -101-2300-423.14-11 MEDICAL INSURANCE 29,285 (5,399) 23,886101-2300-423.14-12 LIFE INSURANCE 364 - 364101-2300-423.14-14 EMPLOYEE ASSISTANCE PROG 82 - 82101-2300-423.14-15 DENTAL INSURANCE 2,175 - 2,175101-2300-423.14-16 VISION INSURANCE 380 - 380101-2300-423.14-17 MASA 446 - 446101-2300-423.14-18 TELEPHONE DOC 216 - 216101-2300-423.14-21 TAXES/FICA-MEDICARE 8,254 (1,121) 7,133101-2300-423.14-31 RETIREMENT/ICMA 401(A) - - -101-2300-423.14-32 RETIREMENT/PERA 14,781 (2,008) 12,773101-2300-423.14-41 WORKERS' COMPENSATION 2,104 - 2,104101-2300-423.14-59 OTHER BENEFITS - - -101-2300-423.21-01 PROPERTY 156 - 156101-2300-423.21-02 LIABILITY 2,132 - 2,132101-2300-423.21-50 UNEMPLOYMENT - - -101-2300-423.22-02 ENGINEERING - - -101-2300-423.22-06 MEDICAL - - -101-2300-423.22-08LEGAL 2,000 - 2,000101-2300-423.22-09 INFO TECHNOLOGY SERVICES 21,305 - 21,305101-2300-423.22-13 CONTRACT/SKILLED SERVICES 431,450 - 431,450101-2300-423.22-24 GIS 5,000 - 5,000101-2300-423.22-26 INSURANCE CLAIMS - - -101-2300-423.22-35 APPLICATION FEES - - -101-2300-423.22-98 OTHER 1,800 - 1,800101-2300-423.23-01 PUBLICATION FEES 1,000 - 1,000101-2300-423.24-03 LEASE 3,300 - 3,300101-2300-423.25-01 MAINTENANCE CONTRACTS 1,897 - 1,897101-2300-423.25-02 BUILDINGS 5,000 - 5,000101-2300-423.25-04 VEHICLE EQUIPMENT - - -101-2300-423.25-09 VEHICLE REPAIRS-FLEET SHP - - -101-2300-423.25-44 FUTURE VEHICLE PURCHASE - - -101-2300-423.26-01 OFFICE SUPPLIES 1,500 - 1,500101-2300-423.26-02 POSTAGE 250 - 250101-2300-423.26-03 PRINTING/FORMS 750 - 750Attach C - Recap of Budget Adj Page 50 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2300-423.26-04 FREIGHT/SHIPPING - - -101-2300-423.26-17 CATERING/SPEC CIRCUMSTANC 1,000 - 1,000101-2300-423.26-23 FURNITURE/FIXTURES 4,500 - 4,500101-2300-423.26-32 DATA PROCESSING SOFTWARE 1,980 - 1,980101-2300-423.26-33 DATA PROCESSING EQUIPMENT 8,000 - 8,000101-2300-423.26-38 FLOOD RESTORATION/RECLAMA - - -101-2300-423.26-39 FUEL & OIL - - -101-2300-423.26-42 OFFICE EQUIPMENT - - -101-2300-423.26-47 CODE BOOKS 1,000 - 1,000101-2300-423.27-01 PERSONAL SAFETY EQUIPMENT 500 - 500101-2300-423.27-02 UNIFORM ALLOWANCE 200 - 200101-2300-423.27-04 EDUCATION/TRAINING 2,500 - 2,500101-2300-423.27-05 MEMBER DUES/SUBSCRIPTIONS 500 - 500101-2300-423.27-06 EMPLOYEE RECOGNITION 400 - 400101-2300-423.27-07 MILEAGE REIMBURSEMENT 500 - 500101-2300-423.27-21 EMPLOYEE RECRUITMENT - - -101-2300-423.28-01 TELEPHONE - - -101-2300-423.33-31 FURNITURE/FIXTURES - - -101-2300-423.33-32 OFFICE EQUIPMENT - - -101-2300-423.33-33 DATA PROCESSING EQUIPMENT - - -101-2300-423.33-36COMMUNICATION EQUIPMENT - - -101-2300-423.34-42 TRUCKS - - -101-2400-322.13-00 FLOODPLAIN PERMITS - - -101-2400-322.20-00 STREET CUTS (6,000) - (6,000)101-2400-333.00-00 FEDERAL GRANT - - -101-2400-334.20-00 OPERATING GRANT - - -101-2400-341.40-00 SALE MAPS & PUBLICATIONS - - -101-2400-380.20-00 OTHER - - -101-2400-424.11-01 SUPERVISORS 95,714 - 95,714101-2400-424.11-02 REGULAR STAFF 102,524 - 102,524101-2400-424.11-03 SEASONAL STAFF - - -101-2400-424.11-04 STAFF OVERTIME 3,355 - 3,355101-2400-424.11-05 SEASONAL OVERTIME - - -101-2400-424.13-01 CELL PHONE 816 - 816101-2400-424.13-03 VEHICLE ALLOWANCE - - -101-2400-424.14-11 MEDICAL INSURANCE 39,963 - 39,963101-2400-424.14-12 LIFE INSURANCE 521 - 521Attach C - Recap of Budget Adj Page 51 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2400-424.14-14 EMPLOYEE ASSISTANCE PROG 118 - 118101-2400-424.14-15 DENTAL INSURANCE 3,118 - 3,118101-2400-424.14-16 VISION INSURANCE 544 - 544101-2400-424.14-17 MASA 213 - 213101-2400-424.14-18 TELEPHONE DOC 104 - 104101-2400-424.14-21 TAXES/FICA-MEDICARE 15,422 - 15,422101-2400-424.14-31 RETIREMENT/ICMA 401(A) 2,061 - 2,061101-2400-424.14-32 RETIREMENT/PERA 24,323 - 24,323101-2400-424.14-41 WORKERS' COMPENSATION 2,686 - 2,686101-2400-424.14-59 OTHER BENEFIT COSTS - - -101-2400-424.21-01 PROPERTY 114 - 114101-2400-424.21-02 LIABILITY 1,145 - 1,145101-2400-424.22-02 ENGINEERING 58,000 - 58,000101-2400-424.22-08 LEGAL - - -101-2400-424.22-09 INFO TECHNOLOGY SERVICES 34,089 - 34,089101-2400-424.22-20 ENTERTAINMENT - - -101-2400-424.22-24 GIS 750 - 750101-2400-424.22-98 OTHER 750 - 750101-2400-424.23-01 PUBLICATION FEES 1,000 - 1,000101-2400-424.25-01 MAINTENANCE CONTRACTS 3,597 - 3,597101-2400-424.25-04VEHICLE EQUIPMENT 200 - 200101-2400-424.25-05 MACHINERY/TOOLS 150 - 150101-2400-424.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587101-2400-424.25-44 FUTURE VEHICLE PURCHASE 4,147 - 4,147101-2400-424.25-98 OTHER MACHINERY/EQUIPMENT 150 - 150101-2400-424.26-01 OFFICE SUPPLIES 1,000 - 1,000101-2400-424.26-02 POSTAGE 1,500 - 1,500101-2400-424.26-04 FREIGHT/SHIPPING - - -101-2400-424.26-06 SMALL TOOLS 250 - 250101-2400-424.26-07 SMALL HARDWARE 250 - 250101-2400-424.26-17 CATERING/SPEC CIRCUMSTANC 1,000 - 1,000101-2400-424.26-23 FURNITURE/FIXTURES 500 - 500101-2400-424.26-32 DATA PROCESSING SOFTWARE 500 - 500101-2400-424.26-33 DATA PROCESSING EQUIPMENT 3,850 (1,000) 2,850101-2400-424.26-39 FUEL & OIL 300 - 300101-2400-424.27-01 PERSONAL SAFETY EQUIPMENT 100 - 100101-2400-424.27-02 UNIFORM ALLOWANCE 500 - 500Attach C - Recap of Budget Adj Page 52 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2400-424.27-04 EDUCATION/TRAINING 9,000 (6,000) 3,000101-2400-424.27-05 MEMBER DUES/SUBSCRIPTIONS 2,000 - 2,000101-2400-424.27-06 EMPLOYEE RECOGNITION 150 - 150101-2400-424.27-07 MILEAGE REIMBURSEMENT 150 - 150101-2400-424.27-21 EMPLOYEE RECRUITMENT - - -101-2400-424.28-01 TELEPHONE - - -101-2400-424.33-33 DATA PROCESSING EQUIPMENT - - -101-2600-333.00-00 FEDERAL GRANT - - -101-2600-334.20-00 OPERATING GRANT - - -101-2600-341.26-04 PROPERTY TAX FEE - - -101-2600-341.26-10 STAKEHOLDER SERVICES - - -101-2600-341.26-23 VISITORS GUIDE PROCEEDS - - -101-2600-343.10-00 RETAIL (40,000) 15,000 (25,000)101-2600-363.20-00 BUILDINGS - - -101-2600-380.20-00 OTHER (3,000) - (3,000)101-2600-380.20-56 PINNACOL STAKEHOLDER WC - - -101-2600-380.30-00 SALES OF FIXED ASSETS - - -101-2600-391.92-22 COMMUNITY SERVICES FUND - - -101-2600-426.11-01 SUPERVISORS 10,940 - 10,940101-2600-426.11-02 REGULAR STAFF 186,873 - 186,873101-2600-426.11-03SEASONAL STAFF 37,626 (30,000) 7,626101-2600-426.11-04 STAFF OVERTIME 500 - 500101-2600-426.11-05 SEASONAL OVERTIME 20 - 20101-2600-426.13-01 CELL PHONE 456 - 456101-2600-426.13-03 VEHICLE ALLOWANCE - - -101-2600-426.13-20 EMPLOYEE COMMISSIONS - - -101-2600-426.14-11 MEDICAL INSURANCE 26,507 - 26,507101-2600-426.14-12 LIFE INSURANCE 1,236 - 1,236101-2600-426.14-14 EMPLOYEE ASSISTANCE PROG 280 - 280101-2600-426.14-15 DENTAL INSURANCE 2,090 - 2,090101-2600-426.14-16 VISION INSURANCE 1,291 - 1,291101-2600-426.14-17 MASA 901 - 901101-2600-426.14-18 TELEPHONE DOC 437 - 437101-2600-426.14-21 TAXES/FICA-MEDICARE 18,051 (2,295) 15,756101-2600-426.14-31 RETIREMENT/ICMA 401(A) 684 - 684101-2600-426.14-32 RETIREMENT/PERA 26,573 - 26,573101-2600-426.14-41 WORKERS' COMPENSATION 578 - 578Attach C - Recap of Budget Adj Page 53 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2600-426.14-59 OTHER BENEFITS - - -101-2600-426.21-01 PROPERTY 3,012 - 3,012101-2600-426.21-02 LIABILITY 1,573 - 1,573101-2600-426.21-50 UNEMPLOYMENT - - -101-2600-426.22-02 ENGINEERING - - -101-2600-426.22-04 ORDINANCE REVISION FEES - - -101-2600-426.22-08 LEGAL 100 - 100101-2600-426.22-09 INFO TECHNOLOGY SERVICES 29,827 - 29,827101-2600-426.22-10 BANK SERVICE 2,350 - 2,350101-2600-426.22-13 CONTRACT/SKILLED SERVICES 400 - 400101-2600-426.22-26 INSURANCE CLAIMS - - -101-2600-426.22-40 WEB SEO MAINTENANCE - - -101-2600-426.22-41 WEB SITE UPGRADES - - -101-2600-426.22-42 WEB HOSTING FEE - - -101-2600-426.22-45 AD PRODUCTION COSTS - - -101-2600-426.22-60 TRANSPORTATION FEES - - -101-2600-426.22-98 OTHER 950 - 950101-2600-426.23-01 PUBLICATION FEES 250 - 250101-2600-426.24-01 EQUIPMENT 3,600 - 3,600101-2600-426.25-01 MAINTENANCE CONTRACTS 40,789 (5,000) 35,789101-2600-426.25-02BUILDINGS 21,365 - 21,365101-2600-426.25-03 FURNITURE/FIXTURES - - -101-2600-426.25-04 VEHICLE EQUIPMENT - - -101-2600-426.25-09 VEHICLE REPAIRS-FLEET SHP - - -101-2600-426.25-44 FUTURE VEHICLE PURCHASE - - -101-2600-426.25-98 OTHER EQUIPMENT/MACHINERY - - -101-2600-426.26-01 OFFICE SUPPLIES 2,750 (1,000) 1,750101-2600-426.26-02 POSTAGE 200 - 200101-2600-426.26-03 PRINTING/FORMS 100 - 100101-2600-426.26-04 FREIGHT/SHIPPING 50 - 50101-2600-426.26-05 JANITORIAL 850 - 850101-2600-426.26-15 EXHIBIT/DISPLAY 1,000 - 1,000101-2600-426.26-17 CATERING/SPEC CIRCUMSTANC 800 - 800101-2600-426.26-23 FURNITURE/FIXTURES 8,000 (8,000) -101-2600-426.26-29 PROMOTIONAL MAT PRINTING 3,885 - 3,885101-2600-426.26-32 DATA PROCESSING SOFTWARE - - -101-2600-426.26-33 DATA PROCESSING EQUIPMENT 1,000 (500) 500Attach C - Recap of Budget Adj Page 54 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-2600-426.26-39 FUEL & OIL - - -101-2600-426.26-42 OFFICE EQUIPMENT 300 - 300101-2600-426.26-46 COMMUNICATION EQUIPMENT 1,200 (1,200) -101-2600-426.26-52 TRAFFIC SIGNS 500 (500) -101-2600-426.27-02 UNIFORM ALLOWANCE 750 - 750101-2600-426.27-04 EDUCATION/TRAINING 500 - 500101-2600-426.27-05 MEMBER DUES/SUBSCRIPTIONS 50 - 50101-2600-426.27-06 EMPLOYEE RECOGNITION 320 - 320101-2600-426.27-07 MILEAGE REIMBURSEMENT 100 - 100101-2600-426.27-21 EMPLOYEE RECRUITMENT - - -101-2600-426.28-01 TELEPHONE 3,400 - 3,400101-2600-426.28-02 NATURAL GAS 2,340 - 2,340101-2600-426.28-03 ELECTRICAL ENERGY 15,140 - 15,140101-2600-426.28-04 WATER 7,224 - 7,224101-2600-426.28-05 SEWER 7,066 - 7,066101-2600-426.28-06 TRASH DISPOSAL 2,632 - 2,632101-2600-426.28-15 800 TELEPHONE LINES - - -101-2600-426.29-20 RESALE PURCHASES 27,000 (12,000) 15,000101-2600-426.29-24 AMBASSADORS CLUB EXP 5,000 (1,500) 3,500101-2600-426.32-22 BUILDING REMODELING 55,000 (55,000) -101-2600-426.33-31FURNITURE/FIXTURES - - -101-3100-322.20-00 STREET CUTS - - -101-3100-333.00-00 FEDERAL GRANT - - -101-3100-334.20-00 OPERATING GRANT - - -101-3100-335.40-00 HIGHWAY USERS TRUST FUND (280,894) - (280,894)101-3100-335.50-15 MOTOR VEHICLE REG. 1.5% (12,000) - (12,000)101-3100-335.50-25 MOTOR VEHICLE REG. 2.5% (17,000) - (17,000)101-3100-338.10-00 ROAD & BRIDGE (95,000) - (95,000)101-3100-365.20-00 DONATIONS - - -101-3100-380.20-00 OTHER - - -101-3100-380.30-00 SALES OF FIXED ASSETS - - -101-3100-431.11-01 SUPERVISORS 13,182 - 13,182101-3100-431.11-02 REGULAR STAFF 298,278 - 298,278101-3100-431.11-03 SEASONAL STAFF - - -101-3100-431.11-04 STAFF OVERTIME 80,000 - 80,000101-3100-431.11-05 SEASONAL OVERTIME 1,000 - 1,000101-3100-431.13-01 CELL PHONE 3,605 - 3,605Attach C - Recap of Budget Adj Page 55 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-3100-431.13-03 VEHICLE ALLOWANCE - - -101-3100-431.14-11 MEDICAL INSURANCE 77,652 - 77,652101-3100-431.14-12 LIFE INSURANCE 1,256 - 1,256101-3100-431.14-14 EMPLOYEE ASSISTANCE PROG 284 - 284101-3100-431.14-15 DENTAL INSURANCE 7,274 - 7,274101-3100-431.14-16 VISION INSURANCE 1,277 - 1,277101-3100-431.14-17 MASA 513 - 513101-3100-431.14-18 TELEPHONE DOC 249 - 249101-3100-431.14-21 TAXES/FICA-MEDICARE 30,023 - 30,023101-3100-431.14-31 RETIREMENT/ICMA 401(A) 825 - 825101-3100-431.14-32 RETIREMENT/PERA 52,449 - 52,449101-3100-431.14-41 WORKERS' COMPENSATION 14,112 - 14,112101-3100-431.14-59 OTHER BENEFIT COSTS - - -101-3100-431.21-01 PROPERTY 7,155 - 7,155101-3100-431.21-02 LIABILITY 5,596 - 5,596101-3100-431.21-50 UNEMPLOYMENT - - -101-3100-431.22-02 ENGINEERING 1 - 1101-3100-431.22-06 MEDICAL - - -101-3100-431.22-08 LEGAL - - -101-3100-431.22-09 INFO TECHNOLOGY SERVICES 12,783 - 12,783101-3100-431.22-13CONTRACT/SKILLED SERVICES - - -101-3100-431.22-24 GIS 10,000 - 10,000101-3100-431.22-26 INSURANCE DAMAGE CLAIMS - - -101-3100-431.22-98 OTHER 2,334 - 2,334101-3100-431.23-01 PUBLICATION FEES 250 - 250101-3100-431.24-01 EQUIPMENT 43,000 (16,900) 26,100101-3100-431.24-02 REAL PROPERTY 1,058 - 1,058101-3100-431.24-03 LEASE 5,000 - 5,000101-3100-431.25-01 MAINTENANCE CONTRACTS 73,744 (73,744) -101-3100-431.25-02 BUILDINGS - - -101-3100-431.25-04 VEHICLE EQUIPMENT 46,000 - 46,000101-3100-431.25-05 MACHINERY/TOOLS 350 - 350101-3100-431.25-09 VEHICLE REPAIRS-FLEET SHP 93,740 - 93,740101-3100-431.25-20 STREETS 79,857 (1,120) 78,737101-3100-431.25-24 STORM DRAINAGE 20,896 (20,896) -101-3100-431.25-25 TRAFFIC SIGNS 23,000 - 23,000101-3100-431.25-27 PARKING LOT - - -Attach C - Recap of Budget Adj Page 56 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-3100-431.25-44 FUTURE VEHICLE PURCHASE 108,282 - 108,282101-3100-431.25-52 WALKWAYS/BIKEWAYS - - -101-3100-431.25-98 OTHER EQUIPMENT/MACHINERY - - -101-3100-431.26-01 OFFICE SUPPLIES 1,000 - 1,000101-3100-431.26-03 PRINTING/FORMS 100 - 100101-3100-431.26-04 FREIGHT/SHIPPING 150 - 150101-3100-431.26-06 SMALL TOOLS 3,000 - 3,000101-3100-431.26-07 SMALL HARDWARE 1,600 - 1,600101-3100-431.26-08 LUMBER/PAINT 4,200 - 4,200101-3100-431.26-13 MEDICAL 650 - 650101-3100-431.26-17 CATERING/SPEC CIRCUMSTANC 1,250 - 1,250101-3100-431.26-20 ELECTRICAL - - -101-3100-431.26-21 BRIDGES - - -101-3100-431.26-22 WALKWAYS - - -101-3100-431.26-23 FURNITURE/FIXTURES - - -101-3100-431.26-32 DATA PROCESSING SOFTWARE - - -101-3100-431.26-33 DATA PROCESSING EQUIPMENT 3,000 - 3,000101-3100-431.26-39 FUEL & OIL 52,800 - 52,800101-3100-431.26-46 COMMUNICATION EQUIPMENT - - -101-3100-431.26-48 SHOP EQUIPMENT 800 - 800101-3100-431.26-95OTHER EQUIPMENT - - -101-3100-431.27-01 PERSONAL SAFETY EQUIPMENT 800 - 800101-3100-431.27-02 UNIFORM ALLOWANCE 3,200 - 3,200101-3100-431.27-04 EDUCATION/TRAINING 6,100 (4,050) 2,050101-3100-431.27-05 MEMBER DUES/SUBSCRIPTIONS 1,500 - 1,500101-3100-431.27-06 EMPLOYEE RECOGNITION 400 - 400101-3100-431.27-07 MILEAGE REIMBURSEMENT - - -101-3100-431.27-21 EMPLOYEE RECRUITMENT 300 - 300101-3100-431.28-01 TELEPHONE 2,800 - 2,800101-3100-431.28-02 NATURAL GAS 8,000 - 8,000101-3100-431.28-03 ELECTRICAL ENERGY 2,900 - 2,900101-3100-431.28-04 WATER 1,400 - 1,400101-3100-431.28-05 SEWER 800 - 800101-3100-431.28-06 TRASH DISPOSAL 5,000 - 5,000101-3100-431.28-09 STREET LIGHT ENERGY CHG. 90,000 - 90,000101-3100-431.29-01 SNOW REMOVAL CONTRACTS - - -101-3100-431.31-13 LAND IMPROVEMENTS - - -Attach C - Recap of Budget Adj Page 57 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-3100-431.32-21 NEW BUILDINGS - - -101-3100-431.33-31 FURNITURE/FIXTURES - - -101-3100-431.33-32 OFFICE EQUIPMENT - - -101-3100-431.33-33 DATA PROCESSING EQUIPMENT - - -101-3100-431.33-36 COMMUNICATION EQUIPMENT - - -101-3100-431.33-38 SHOP EQUIPMENT - - -101-3100-431.34-42 TRUCKS - - -101-3100-431.34-43 HEAVY EQUIPMENT 20,000 - 20,000101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT - - -101-3100-431.35-21 BRIDGES - - -101-3100-431.35-51 STREETS - - -101-3100-431.35-52 PARKING LOTS - - -101-3100-431.35-53 STORM DRAINAGE 10,256 - 10,256101-3100-431.35-60 WALKWAYS & BIKEWAYS - - -101-3100-431.36-55 FHWA-FISH CREEK REPAIRS - - -101-3100-431.36-59 FHWA-COMMUNITY DRIVE - - -101-5200-333.00-00 FEDERAL GRANT - - -101-5200-334.20-00 OPERATING GRANT - - -101-5200-341.99-00 OTHER - - -101-5200-365.00-00 CONTRIBUTIONS/DONATIONS - - -101-5200-365.20-00DONATIONS - - -101-5200-365.20-03 MRS WALSH GARDEN TRUST (35,000) - (35,000)101-5200-380.20-00 OTHER (4,500) - (4,500)101-5200-380.30-00 SALES OF FIXED ASSETS - - -101-5200-452.11-01 SUPERVISORS 13,182 - 13,182101-5200-452.11-02 REGULAR STAFF 356,287 (35,042) 321,245101-5200-452.11-03 SEASONAL STAFF 146,095 (73,047) 73,048101-5200-452.11-04 STAFF OVERTIME 11,500 - 11,500101-5200-452.11-05 SEASONAL OVERTIME 3,000 - 3,000101-5200-452.13-01 CELL PHONE 5,969 - 5,969101-5200-452.13-03 VEHICLE ALLOWANCE - - -101-5200-452.14-11 MEDICAL INSURANCE 81,474 (6,504) 74,970101-5200-452.14-12 LIFE INSURANCE 1,656 - 1,656101-5200-452.14-14 EMPLOYEE ASSISTANCE PROG 375 - 375101-5200-452.14-15 DENTAL INSURANCE 5,590 - 5,590101-5200-452.14-16 VISION INSURANCE 1,323 - 1,323101-5200-452.14-17 MASA 2,260 - 2,260Attach C - Recap of Budget Adj Page 58 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5200-452.14-18 TELEPHONE DOC 1,096 - 1,096101-5200-452.14-21 TAXES/FICA-MEDICARE 40,550 (8,309) 32,241101-5200-452.14-31 RETIREMENT/ICMA 401(A) 825 - 825101-5200-452.14-32 RETIREMENT/PERA 52,731 (5,681) 47,050101-5200-452.14-41 WORKERS' COMPENSATION 12,604 - 12,604101-5200-452.14-59 OTHER BENEFIT COSTS - - -101-5200-452.21-01 PROPERTY 10,866 - 10,866101-5200-452.21-02 LIABILITY 4,938 - 4,938101-5200-452.21-50 UNEMPLOYMENT - - -101-5200-452.22-06 MEDICAL - - -101-5200-452.22-09 INFO TECHNOLOGY SERVICES 29,827 - 29,827101-5200-452.22-12 CONCERT CONTRACT - - -101-5200-452.22-24 GIS 4,000 (4,000) -101-5200-452.22-26 INSURANCE CLAIMS - - -101-5200-452.22-98 OTHER 4,132 - 4,132101-5200-452.23-01 PUBLICATION FEES 1,000 - 1,000101-5200-452.24-01 EQUIPMENT 4,675 (3,000) 1,675101-5200-452.24-02 REAL PROPERTY - - -101-5200-452.24-03 LEASE - - -101-5200-452.25-01 MAINTENANCE CONTRACTS 52,371 - 52,371101-5200-452.25-02BUILDINGS - - -101-5200-452.25-03 FURNITURE/FIXTURES 68,471 (31,000) 37,471101-5200-452.25-04 VEHICLE EQUIPMENT 29,760 - 29,760101-5200-452.25-05 MACHINERY/TOOLS 250 - 250101-5200-452.25-09 VEHICLE REPAIRS-FLEET SHP 50,000 - 50,000101-5200-452.25-37 MRS WALSH GARDEN MAINT 30,000 - 30,000101-5200-452.25-44 FUTURE VEHICLE PURCHASE 56,856 - 56,856101-5200-452.25-52 WALKWAYS/BIKEWAYS 9,945 - 9,945101-5200-452.25-98 OTHER EQUIPMENT/MACHINERY - - -101-5200-452.26-01 OFFICE SUPPLIES 1,200 - 1,200101-5200-452.26-03 PRINTING/FORMS 200 - 200101-5200-452.26-04 FREIGHT/SHIPPING 25 - 25101-5200-452.26-05 JANITORIAL - - -101-5200-452.26-06 SMALL TOOLS 3,000 - 3,000101-5200-452.26-07 SMALL HARDWARE 1,800 - 1,800101-5200-452.26-08 LUMBER/PAINT 2,000 - 2,000101-5200-452.26-09 CHEMICAL 3,500 - 3,500Attach C - Recap of Budget Adj Page 59 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5200-452.26-10 LAWN 21,000 - 21,000101-5200-452.26-13 MEDICAL 200 - 200101-5200-452.26-17 CATERING/SPEC CIRCUMSTANC 3,800 - 3,800101-5200-452.26-22 WALKWAYS 1,500 (1,500) -101-5200-452.26-23 FURNTIURE/FIXTURES 2,000 - 2,000101-5200-452.26-27 AGGREGATE 6,000 - 6,000101-5200-452.26-30 MULCH 14,000 - 14,000101-5200-452.26-31 SHOP SUPPLIES 250 - 250101-5200-452.26-32 DATA PROCESSING SOFTWARE - - -101-5200-452.26-33 DATA PROCESSING EQUIPMENT 1,500 - 1,500101-5200-452.26-36 MAINT., TREES, PLANTS 58,981 (4,981) 54,000101-5200-452.26-39 FUEL & OIL 14,000 - 14,000101-5200-452.26-43 HEAVY EQUIPMENT - - -101-5200-452.26-46 COMMUNICATION EQUIPMENT - - -101-5200-452.26-48 SHOP EQUIPMENT - - -101-5200-452.26-60 MRS WALSH GARDEN PROGRAM 5,000 - 5,000101-5200-452.26-95 OTHER EQUIPMENT 3,700 - 3,700101-5200-452.27-01 PERSONAL SAFETY EQUIPMENT 3,000 - 3,000101-5200-452.27-02 UNIFORM ALLOWANCE 5,300 - 5,300101-5200-452.27-04 EDUCATION/TRAINING 7,150 (1,250) 5,900101-5200-452.27-05MEMBER DUES/SUBSCRIPTIONS 1,000 - 1,000101-5200-452.27-06 EMPLOYEE RECOGNITION 400 - 400101-5200-452.27-07 MILEAGE REIMBURSEMENT - - -101-5200-452.27-15 AMERICA IN BLOOM 1,000 - 1,000101-5200-452.27-21 EMPLOYEE RECRUITMENT - - -101-5200-452.28-01 TELEPHONE 700 - 700101-5200-452.28-02 NATURAL GAS 3,000 - 3,000101-5200-452.28-03 ELECTRICAL ENERGY 17,375 - 17,375101-5200-452.28-04 WATER 60,000 - 60,000101-5200-452.28-05 SEWER 1,000 - 1,000101-5200-452.28-06 TRASH DISPOSAL 17,000 - 17,000101-5200-452.31-12 LAND PURCHASES - - -101-5200-452.32-21 NEW BUILDINGS - - -101-5200-452.33-31 FURNITURE/FIXTURES - - -101-5200-452.33-33 DATA PROCESSING EQUIPMENT - - -101-5200-452.33-36 COMMUNICATION EQUIPMENT - - -101-5200-452.33-38 SHOP EQUIPMENT - - -Attach C - Recap of Budget Adj Page 60 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5200-452.33-98 OTHER EQUIPMENT 6,450 - 6,450101-5200-452.34-42 TRUCKS - - -101-5200-452.34-98 OTHER MACHINERY/EQUIPMENT - - -101-5200-452.35-61 PARK IMPROVEMENTS - - -101-5304-338.50-00 OFFICE ON AGING - - -101-5304-338.70-00 MISC COUNTY AWARDS - - -101-5304-342.30-02 WORKSHOP FEES - - -101-5304-361.00-00 INTEREST EARNINGS - - -101-5304-363.20-00 BUILDINGS - - -101-5304-365.20-00 DONATIONS - - -101-5304-365.30-00 FUND RAISERS - - -101-5304-365.40-00 UNITED WAY - - -101-5304-380.20-00 OTHER - - -101-5304-380.20-10 COFFEE FUND - - -101-5304-380.20-14 VAN USAGE FEES - - -101-5304-380.30-00 SALES OF FIXED ASSETS - - -101-5304-391.91-01 GENERAL - - -101-5304-453.11-01 SUPERVISORS - - -101-5304-453.11-02 REGULAR STAFF - - -101-5304-453.11-03 SEASONAL STAFF - - -101-5304-453.11-04STAFF OVERTIME - - -101-5304-453.13-01 CELL PHONE - - -101-5304-453.13-03 VEHICLE ALLOWANCE - - -101-5304-453.14-11 MEDICAL INSURANCE - - -101-5304-453.14-12 LIFE INSURANCE - - -101-5304-453.14-14 EMPLOYEE ASSISTANCE PROG - - -101-5304-453.14-15 DENTAL INSURANCE - - -101-5304-453.14-16 VISION INSURANCE - - -101-5304-453.14-17 MASA - - -101-5304-453.14-18 TELEPHONE DOC - - -101-5304-453.14-21 TAXES/FICA-MEDICARE - - -101-5304-453.14-31 RETIREMENT/ICMA 401(A) - - -101-5304-453.14-32 RETIREMENT/PERA - - -101-5304-453.14-41 WORKERS' COMPENSATION - - -101-5304-453.21-01 PROPERTY - - -101-5304-453.21-02 LIABILITY - - -101-5304-453.22-06 MEDICAL - - -Attach C - Recap of Budget Adj Page 61 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5304-453.22-08 LEGAL - - -101-5304-453.22-09 INFO TECHNOLOGY SERVICES - - -101-5304-453.22-70 FOOD SERVICE CONTRACT SUB - - -101-5304-453.22-71 FOOD SERVICE CONTRACT ADD - - -101-5304-453.22-98 OTHER - - -101-5304-453.23-01 PUBLICATION FEES - - -101-5304-453.23-02 ADVERTISING MEDIA - - -101-5304-453.25-01 MAINTENANCE CONTRACTS - - -101-5304-453.25-02 BUILDINGS - - -101-5304-453.25-04 VEHICLE EQUIPMENT - - -101-5304-453.25-09 VEHICLE REPAIRS-FLEET SHP - - -101-5304-453.25-44 FUTURE VEHICLE PURCHASE - - -101-5304-453.25-98 OTHER EQUIPMENT/MACHINERY - - -101-5304-453.26-01 OFFICE SUPPLIES - - -101-5304-453.26-02 POSTAGE - - -101-5304-453.26-03 PRINTING/FORMS - - -101-5304-453.26-10 LAWN - - -101-5304-453.26-13 MEDICAL - - -101-5304-453.26-16 PROGRAMS - - -101-5304-453.26-17 CATERING/SPEC CIRCUMSTANC - - -101-5304-453.26-23FURNITURE/FIXTURES - - -101-5304-453.26-33 DATA PROCESSING - - -101-5304-453.26-39 FUEL & OIL - - -101-5304-453.26-95 OTHER EQUIPMENT - - -101-5304-453.26-96 FOOD PURCHASE - - -101-5304-453.26-97 OPERATING SUPPLIES - - -101-5304-453.27-04 EDUCATION/TRAINING - - -101-5304-453.27-05 MEMBER DUES/SUBSCRIPTIONS - - -101-5304-453.27-06 EMPLOYEE RECOGNITION - - -101-5304-453.27-07 MILEAGE REIMBURSEMENT - - -101-5304-453.28-01 TELEPHONE - - -101-5304-453.28-02 NATURAL GAS - - -101-5304-453.28-03 ELECTRICAL ENERGY - - -101-5304-453.28-04 WATER - - -101-5304-453.28-05 SEWER - - -101-5304-453.28-06 TRASH DISPOSAL - - -101-5304-453.32-22 BUILDING REMODELING - - -Attach C - Recap of Budget Adj Page 62 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5304-453.33-31 FURNITURE/FIXTURES - - -101-5304-453.33-32 OFFICE EQUIPMENT - - -101-5304-453.33-33 DATA PROCESSING EQUIPMENT - - -101-5304-453.91-21 CROSSROADS - - -101-5500-322.55-00 SPEC EVENT VENDOR PERMITS (14,100) 5,300 (8,800)101-5500-333.00-00 FEDERAL GRANT - - -101-5500-334.20-00 OPERATING GRANT - - -101-5500-342.10-10 ARENA (28,650) 12,500 (16,150)101-5500-342.10-20 STALL (68,200) 35,600 (32,600)101-5500-342.10-30 CAMPER (18,300) 11,100 (7,200)101-5500-342.10-40 COMMERCIAL VENDORS (57,300) 34,800 (22,500)101-5500-342.10-50 STORAGE - - -101-5500-342.10-60 PARKING - - -101-5500-342.10-70 FOOD CONCESSIONS (22,000) 15,500 (6,500)101-5500-342.20-10 CONCERT - - -101-5500-342.20-20 DANCE - - -101-5500-342.20-30 ENTERTAINMENT/MEALS - - -101-5500-342.20-40 ADMISSION (261,000) 184,991 (76,009)101-5500-342.30-01 ENTRY FEES (9,000) 9,000 -101-5500-342.30-02 WORKSHOP FEES (30,000) 30,000 -101-5500-342.40-00FEED SALES (5,000) -(5,000)101-5500-343.10-00 RETAIL (19,500) 15,500 (4,000)101-5500-343.50-00 TICKET PROCESSING (12,000) 8,000 (4,000)101-5500-361.00-00 INTEREST EARNINGS - - -101-5500-363.10-00 LAND (27,000) 10,000 (17,000)101-5500-363.20-00 BUILDINGS (80,000) 32,000 (48,000)101-5500-363.30-00 REAL PROP-EVENT VENUES (50,000) - (50,000)101-5500-365.20-00 DONATIONS - - -101-5500-380.20-00 OTHER (8,000) 5,000 (3,000)101-5500-380.20-01 CARNIVAL/GYMKHANA - - -101-5500-380.20-02 SPONSORSHIP (22,000) 12,500 (9,500)101-5500-380.20-03 PROGRAM SALES - - -101-5500-380.20-04 COMPOST - - -101-5500-380.20-58 PRPA NORTH COLO ECON DEV - - -101-5500-380.30-00 SALES OF FIXED ASSETS - - -101-5500-388.70-00 CAPITAL LEASE PROCEEDS - - -101-5500-391.91-01 GENERAL - - -Attach C - Recap of Budget Adj Page 63 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5500-455.11-01 SUPERVISORS 163,925 - 163,925101-5500-455.11-02 REGULAR STAFF 372,028 - 372,028101-5500-455.11-03 SEASONAL STAFF 150,298 (110,000) 40,298101-5500-455.11-04 STAFF OVERTIME 30,000 - 30,000101-5500-455.11-05 SEASONAL OVERTIME 5,000 - 5,000101-5500-455.13-01 CELL PHONE 7,104 - 7,104101-5500-455.13-03 VEHICLE ALLOWANCE - - -101-5500-455.14-11 MEDICAL INSURANCE 141,569 - 141,569101-5500-455.14-12 LIFE INSURANCE 2,157 - 2,157101-5500-455.14-14 EMPLOYEE ASSISTANCE PROG 488 - 488101-5500-455.14-15 DENTAL INSURANCE 9,087 - 9,087101-5500-455.14-16 VISION INSURANCE 1,846 - 1,846101-5500-455.14-17 MASA 1,574 - 1,574101-5500-455.14-18 TELEPHONE DOC 764 - 764101-5500-455.14-21 TAXES/FICA-MEDICARE 55,176 (8,415) 46,761101-5500-455.14-31 RETIREMENT/ICMA 401(A) 6,159 - 6,159101-5500-455.14-32 RETIREMENT/PERA 68,374 - 68,374101-5500-455.14-41 WORKERS' COMPENSATION 12,393 - 12,393101-5500-455.14-59 OTHER BENEFITS - - -101-5500-455.21-01 PROPERTY 28,721 - 28,721101-5500-455.21-02LIABILITY 6,961 - 6,961101-5500-455.21-50 UNEMPLOYMENT - - -101-5500-455.22-02 ENGINEERING - - -101-5500-455.22-06 MEDICAL - - -101-5500-455.22-08 LEGAL 4,000 - 4,000101-5500-455.22-09 INFO TECHNOLOGY SERVICES 34,089 - 34,089101-5500-455.22-10 BANK SERVICE 11,975 (5,500) 6,475101-5500-455.22-12 CONTRACT SERVICES 92,400 (40,000) 52,400101-5500-455.22-13 CONTRACT/SKILLED SERVICES - - -101-5500-455.22-20 ENTERTAINMENT 161,000 (14,500) 146,500101-5500-455.22-26 INSURANCE DAMAGE CLAIMS 1,000 - 1,000101-5500-455.22-98 OTHER 15,660 (10,750) 4,910101-5500-455.23-01 PUBLICATION FEES 4,500 - 4,500101-5500-455.23-02 ADVERTISING 34,500 (14,100) 20,400101-5500-455.24-01 EQUIPMENT 9,000 - 9,000101-5500-455.24-02 REAL PROPERTY 29,000 - 29,000101-5500-455.24-03 LEASE 4,000 (4,000) -Attach C - Recap of Budget Adj Page 64 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5500-455.25-01 MAINTENANCE CONTRACTS 38,890 - 38,890101-5500-455.25-02 BUILDINGS 72,000 (20,000) 52,000101-5500-455.25-03 FURNITURE/FIXTURES 2,500 (2,000) 500101-5500-455.25-04 VEHICLE EQUIPMENT 6,500 (3,500) 3,000101-5500-455.25-05 MACHINERY/TOOLS 750 (500) 250101-5500-455.25-09 VEHICLE REPAIRS-FLEET SHP 32,281 (5,000) 27,281101-5500-455.25-44 FUTURE VEHICLE PURCHASE 31,327 - 31,327101-5500-455.25-98 OTHER EQUIPMENT/MACHINERY 16,000 (10,000) 6,000101-5500-455.26-01 OFFICE SUPPLIES 5,000 (2,000) 3,000101-5500-455.26-02 POSTAGE 1,100 (700) 400101-5500-455.26-03 PRINTING/FORMS 1,800 (800) 1,000101-5500-455.26-04 FREIGHT/SHIPPING 1,000 (500) 500101-5500-455.26-05 JANITORIAL 18,505 (6,000) 12,505101-5500-455.26-06 SMALL TOOLS 650 (500) 150101-5500-455.26-07 SMALL HARDWARE 2,000 (1,000) 1,000101-5500-455.26-08 LUMBER/PAINT 3,000 - 3,000101-5500-455.26-10 LAWN - - -101-5500-455.26-12 FEED COSTS 18,000 (10,000) 8,000101-5500-455.26-13 MEDICAL 1,000 (500) 500101-5500-455.26-15 EXHIBIT/DISPLAY 7,000 - 7,000101-5500-455.26-16PROGRAMS - - -101-5500-455.26-17 CATERING/SPEC CIRCUMSTANC 19,925 (15,900) 4,025101-5500-455.26-18 TROPHIES / AWARDS 2,900 - 2,900101-5500-455.26-23 FURNITURE/FIXTURES 5,000 (3,000) 2,000101-5500-455.26-24 EVENT SUPPLIES/MATERIALS 22,700 (5,000) 17,700101-5500-455.26-32 DATA PROCESSING SOFTWARE 3,500 - 3,500101-5500-455.26-33 DATA PROCESSING EQUIPMENT 6,000 (4,000) 2,000101-5500-455.26-39 FUEL & OIL - - -101-5500-455.26-42 OFFICE EQUIPMENT 250 - 250101-5500-455.26-46 COMMUNICATION EQUIPMENT - - -101-5500-455.26-48 SHOP EQUIPMENT 500 - 500101-5500-455.26-52 TRAFFIC SIGNS 5,000 - 5,000101-5500-455.27-01 PERSONAL SAFETY EQUIPMENT 1,500 - 1,500101-5500-455.27-02 UNIFORM ALLOWANCE 2,000 (1,000) 1,000101-5500-455.27-04 EDUCATION/TRAINING 11,000 - 11,000101-5500-455.27-05 MEMBER DUES/SUBSCRIPTIONS 8,445 - 8,445101-5500-455.27-06 EMPLOYEE RECOGNITION 752 - 752Attach C - Recap of Budget Adj Page 65 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5500-455.27-07 MILEAGE REIMBURSEMENT 750 - 750101-5500-455.27-08 MARKETING EXPENSES 25,775 (13,000) 12,775101-5500-455.27-09 BUSINESS ALLOWANCE - - -101-5500-455.27-21 EMPLOYEE RECRUITMENT - - -101-5500-455.28-01 TELEPHONE 12,000 - 12,000101-5500-455.28-02 NATURAL GAS 25,000 - 25,000101-5500-455.28-03 ELECTRICAL ENERGY 42,000 - 42,000101-5500-455.28-04 WATER 20,000 - 20,000101-5500-455.28-05 SEWER 11,000 - 11,000101-5500-455.28-06 TRASH DISPOSAL 20,000 (2,000) 18,000101-5500-455.29-12 PARADE - - -101-5500-455.29-13 DANCE - - -101-5500-455.29-14 SPONSORS - - -101-5500-455.29-15 ADDED PURSE MONEY 77,000 (63,000) 14,000101-5500-455.29-16 SECURITY/TICKET LABOR 5,000 (1,500) 3,500101-5500-455.29-17 VOLUNTEERS BANQUET 1,200 (1,200) -101-5500-455.29-18 RODEO 130,950 (120,000) 10,950101-5500-455.29-19 CONCERT - - -101-5500-455.29-20 RESALE PURCHASES 18,500 (7,500) 11,000101-5500-455.29-22 MARKETING EXPENSE - - -101-5500-455.29-25PROMOTION 35,875 (15,000) 20,875101-5500-455.29-30 MANURE/BEDDING DISPOSAL 15,000 - 15,000101-5500-455.29-32 EDUC/TRNG TICKET PURCHASE - - -101-5500-455.32-21 NEW BUILDINGS - - -101-5500-455.32-22 BUILDING REMODELING - - -101-5500-455.33-31 FURNITURE/FIXTURES 60,000 (60,000) -101-5500-455.33-32 OFFICE EQUIPMENT - - -101-5500-455.33-33 DATA PROCESSING EQUIPMENT - - -101-5500-455.33-98 OTHER EQUIPMENT - - -101-5500-455.34-42 TRUCKS - - -101-5500-455.34-98 OTHER MACHINERY/EQUIPMENT - - -101-5500-455.35-62 MASTER PLANS - - -101-5500-455.60-01 CONTINGENCIES - - -101-5600-333.00-00 FEDERAL GRANT (650,796) - (650,796)101-5600-380.20-00 OTHER - - -101-5600-380.20-02 SPONSORSHIP (17,000) - (17,000)101-5600-456.11-01 SUPERVISORS 59,859 - 59,859Attach C - Recap of Budget Adj Page 66 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5600-456.11-02 REGULAR STAFF 8,414 - 8,414101-5600-456.11-03 SEASONAL STAFF 6,452 (6,452) -101-5600-456.11-04 STAFF OVERTIME 1,500 (1,500) -101-5600-456.13-01 CELL PHONE 276 - 276101-5600-456.14-11 MEDICAL INSURANCE 16,724 - 16,724101-5600-456.14-12 LIFE INSURANCE 218 - 218101-5600-456.14-14 EMPLOYEE ASSISTANCE PROG 49 - 49101-5600-456.14-15 DENTAL INSURANCE 1,305 - 1,305101-5600-456.14-16 VISION INSURANCE 228 - 228101-5600-456.14-17 MASA 188 - 188101-5600-456.14-18 TELEPHONE DOC 91 - 91101-5600-456.14-21 TAXES/FICA-MEDICARE 5,831 (493) 5,338101-5600-456.14-31 RETIREMENT/ICMA 401(A) 825 - 825101-5600-456.14-32 RETIREMENT/PERA 9,125 (884) 8,241101-5600-456.14-41 WORKERS' COMPENSATION 906 - 906101-5600-456.14-59 OTHER BENEFITS - - -101-5600-456.21-01 PROPERTY 124 - 124101-5600-456.21-02 LIABILITY 2,311 - 2,311101-5600-456.21-50 UNEMPLOYMENT - - -101-5600-456.22-08 LEGAL - - -101-5600-456.22-09INFO TECHNOLOGY SERVICES 4,711 - 4,711101-5600-456.22-10 BANK SERVICE - - -101-5600-456.22-13 CONTRACT/SKILLED SERVICES 4,000 - 4,000101-5600-456.22-60 TRANSPORTATION FEES 423,782 (63,929) 359,853101-5600-456.22-98 OTHER 1,378 - 1,378101-5600-456.23-01 PUBLICATION FEES 199 - 199101-5600-456.25-01 MAINTENANCE CONTRACTS - - -101-5600-456.25-04 VEHICLE EQUIPMENT 16,500 - 16,500101-5600-456.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587101-5600-456.25-44 FUTURE VEHICLE PURCHASE 35,000 - 35,000101-5600-456.26-01 OFFICE SUPPLIES 150 - 150101-5600-456.26-03 PRINTING/FORMS 7,000 - 7,000101-5600-456.26-15 EXHIBIT/DISPLAY 150 - 150101-5600-456.26-17 CATERING/SPEC CIRCUMSTANC 200 - 200101-5600-456.26-32 DATA PROCESSING SOFTWARE 400 - 400101-5600-456.26-33 DATA PROCESSING EQUIPMENT - - -101-5600-456.26-39 FUEL & OIL - - -Attach C - Recap of Budget Adj Page 67 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5600-456.26-52 TRAFFIC SIGNS 3,350 - 3,350101-5600-456.27-02 UNIFORM ALLOWANCE 75 - 75101-5600-456.27-04 EDUCATION/TRAINING 2,000 (1,000) 1,000101-5600-456.27-05 MEMBER DUES/SUBSCRIPTIONS 1,000 - 1,000101-5600-456.27-07 MILEAGE REIMBURSEMENT 250 - 250101-5600-456.27-21 EMPLOYEE RECRUITMENT - - -101-5600-456.28-01 TELEPHONE - - -101-5600-456.28-03 ELECTRICAL ENERGY 150 - 150101-5600-456.29-20 RESALE PURCHASES - - -101-5600-456.33-33 DATA PROCESSING EQUIPMENT - - -101-5600-456.34-42 TRUCKS 811,806 - 811,806101-5600-569.13-10 EMPLOYEE STIPENDS - - -101-5690-322.31-00 PARKING PERMITS - - -101-5690-351.20-00 PARKING TICKETS - - -101-5690-569.11-01 SUPERVISORS - - -101-5690-569.11-02 REGULAR STAFF - - -101-5690-569.11-03 SEASONAL STAFF - - -101-5690-569.11-04 STAFF OVERTIME - - -101-5690-569.13-01 CELL PHONE - - -101-5690-569.13-10 EMPLOYEE STIPENDS - - -101-5690-569.14-11MEDICAL INSURANCE - - -101-5690-569.14-12 LIFE INSURANCE - - -101-5690-569.14-14 EMPLOYEE ASSISTANCE PROG - - -101-5690-569.14-15 DENTAL INSURANCE - - -101-5690-569.14-16 VISION INSURANCE - - -101-5690-569.14-17 MASA - - -101-5690-569.14-18 TELEPHONE DOC - - -101-5690-569.14-21 TAXES/FICA-MEDICARE - - -101-5690-569.14-31 RETIREMENT/ICMA 401(A) - - -101-5690-569.14-32 RETIREMENT/PERA - - -101-5690-569.14-41 WORKERS' COMPENSATION - - -101-5690-569.14-59 OTHER BENEFITS - - -101-5690-569.21-01 PROPERTY - - -101-5690-569.21-02 LIABILITY - - -101-5690-569.21-50 UNEMPLOYMENT - - -101-5690-569.22-08 LEGAL - - -101-5690-569.22-09 INFO TECHNOLOGY SERVICES - - -Attach C - Recap of Budget Adj Page 68 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5690-569.22-10 BANK SERVICE - - -101-5690-569.22-13 CONTRACT/SKILLED SERVICES - - -101-5690-569.22-60 TRANSPORTATION FEES - - -101-5690-569.22-98 OTHER - - -101-5690-569.23-01 PUBLICATION FEES - - -101-5690-569.24-03 LEASE - - -101-5690-569.25-01 MAINTENANCE CONTRACTS - - -101-5690-569.25-04 VEHICLE EQUIPMENT - - -101-5690-569.25-09 VEHICLE REPAIRS-FLEET SHP - - -101-5690-569.25-44 FUTURE VEHICLE PURCHASE - - -101-5690-569.26-01 OFFICE SUPPLIES - - -101-5690-569.26-03 PRINTING/FORMS - - -101-5690-569.26-15 EXHIBIT/DISPLAY - - -101-5690-569.26-17 CATERING/SPEC CIRCUMSTANC - - -101-5690-569.26-32 DATA PROCESSING SOFTWARE - - -101-5690-569.26-33 DATA PROCESSING EQUIPMENT - - -101-5690-569.26-39 FUEL & OIL - - -101-5690-569.26-52 TRAFFIC SIGNS - - -101-5690-569.27-02 UNIFORM ALLOWANCE - - -101-5690-569.27-04 EDUCATION/TRAINING - - -101-5690-569.27-05MEMBER DUES/SUBSCRIPTIONS - - -101-5690-569.27-07 MILEAGE REIMBURSEMENT - - -101-5690-569.27-21 EMPLOYEE RECRUITMENT - - -101-5690-569.28-01 TELEPHONE - - -101-5690-569.28-03 ELECTRICAL ENERGY - - -101-5690-569.29-20 RESALE PURCHASES - - -101-5690-569.33-33 DATA PROCESSING EQUIPMENT - - -101-5690-569.34-42 TRUCKS - - -101-5700-333.00-00 FEDERAL GRANT - - -101-5700-334.10-00 STATE GRANT - - -101-5700-334.20-00 OPERATING GRANT - - -101-5700-334.40-00 PRIVATE/FOUNDATION GRANTS (11,314) - (11,314)101-5700-342.20-40 ADMISSION - - -101-5700-342.30-01 ENTRY FEES (500) - (500)101-5700-343.10-00 RETAIL - - -101-5700-343.30-00 PHOTO (500) - (500)101-5700-363.20-00 BUILDINGS (2,400) - (2,400)Attach C - Recap of Budget Adj Page 69 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5700-365.20-00 DONATIONS (2,800) - (2,800)101-5700-380.20-00 OTHER (22,550) - (22,550)101-5700-380.20-14 VAN USAGE FEES - - -101-5700-380.30-00 SALES OF FIXED ASSETS - - -101-5700-457.11-01 SUPERVISORS - - -101-5700-457.11-02 REGULAR STAFF 186,151 - 186,151101-5700-457.11-03 SEASONAL STAFF - - -101-5700-457.11-04 STAFF OVERTIME 500 - 500101-5700-457.13-01 CELL PHONE 360 - 360101-5700-457.13-03 VEHICLE ALLOWANCE - - -101-5700-457.14-11 MEDICAL INSURANCE 38,023 - 38,023101-5700-457.14-12 LIFE INSURANCE 727 - 727101-5700-457.14-14 EMPLOYEE ASSISTANCE PROG 165 - 165101-5700-457.14-15 DENTAL INSURANCE 2,441 - 2,441101-5700-457.14-16 VISION INSURANCE 488 - 488101-5700-457.14-17 MASA 198 - 198101-5700-457.14-18 TELEPHONE DOC 96 - 96101-5700-457.14-21 TAXES/FICA-MEDICARE 14,279 - 14,279101-5700-457.14-31 RETIREMENT/ICMA 401(A) - - -101-5700-457.14-32 RETIREMENT/PERA 25,571 - 25,571101-5700-457.14-41WORKERS' COMPENSATION 7,283 - 7,283101-5700-457.14-59 OTHER BENEFITS - - -101-5700-457.21-01 PROPERTY 5,746 - 5,746101-5700-457.21-02 LIABILITY 1,277 - 1,277101-5700-457.22-02 ENGINEERING - - -101-5700-457.22-08 LEGAL - - -101-5700-457.22-09 INFO TECHNOLOGY SERVICES 21,305 - 21,305101-5700-457.22-10 BANK SERVICE - - -101-5700-457.22-13 CONTRACT SKILLED/SERVICES 10,000 - 10,000101-5700-457.22-98 OTHER 920 - 920101-5700-457.23-01 PUBLICATION FEES - - -101-5700-457.23-02 ADVERTISING 10,725 - 10,725101-5700-457.25-01 MAINTENANCE CONTRACTS 22,241 - 22,241101-5700-457.25-02 BUILDINGS 23,000 (15,000) 8,000101-5700-457.25-03 FURNITURE/FIXTURES - - -101-5700-457.25-04 VEHICLE EQUIPMENT - - -101-5700-457.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587Attach C - Recap of Budget Adj Page 70 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5700-457.25-44 FUTURE VEHICLE PURCHASE 2,869 - 2,869101-5700-457.25-98 OTHER EQUIPMENT/MACHINERY - - -101-5700-457.26-01 OFFICE SUPPLIES 2,300 - 2,300101-5700-457.26-02 POSTAGE 300 - 300101-5700-457.26-03 PRINTING/FORMS 4,400 - 4,400101-5700-457.26-04 FREIGHT/SHIPPING - - -101-5700-457.26-05 JANITORIAL 1,150 (500) 650101-5700-457.26-06 SMALL TOOLS - - -101-5700-457.26-07 SMALL HARDWARE - - -101-5700-457.26-15 EXHIBIT/DISPLAY 2,300 - 2,300101-5700-457.26-16 PROGRAMS 2,000 - 2,000101-5700-457.26-17 CATERING/SPEC CIRCUMSTANC 1,000 - 1,000101-5700-457.26-23 FURNITURE/FIXTURES 1,500 - 1,500101-5700-457.26-26 CONSERVATION SUPPLIES 1,225 - 1,225101-5700-457.26-32 DATA PROCESSING SOFTWARE 240 - 240101-5700-457.26-33 DATA PROCESSING EQUIPMENT 200 - 200101-5700-457.26-39 FUEL & OIL - - -101-5700-457.26-97 OPERATING SUPPLIES - - -101-5700-457.27-04 EDUCATION/TRAINING 550 (400) 150101-5700-457.27-05 MEMBER DUES/SUBSCRIPTIONS 1,810 - 1,810101-5700-457.27-06EMPLOYEE RECOGNITION 252 - 252101-5700-457.27-07 MILEAGE REIMBURSEMENT 100 - 100101-5700-457.27-21 EMPLOYEE RECRUITMENT - - -101-5700-457.28-01 TELEPHONE 2,000 - 2,000101-5700-457.28-02 NATURAL GAS 5,700 - 5,700101-5700-457.28-03 ELECTRICAL ENERGY 10,500 - 10,500101-5700-457.28-04 WATER 1,600 - 1,600101-5700-457.28-05 SEWER 1,200 - 1,200101-5700-457.28-06 TRASH DISPOSAL 1,300 - 1,300101-5700-457.29-04 NEW PLANTINGS - - -101-5700-457.29-20 RESALE PURCHASES - - -101-5700-457.29-25 PROMOTION - - -101-5700-457.32-22 BUILDING REMODELING - - -101-5700-457.33-31 FURNITURE/FIXTURES 5,000 (5,000) -101-5700-457.33-32 OFFICE EQUIPMENT - - -101-5700-457.33-33 DATA PROCESSING EQUIPMENT - - -101-5800-361.00-00 INTEREST EARNINGS - - -Attach C - Recap of Budget Adj Page 71 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-5800-363.10-00 LAND - - -101-5800-380.20-00 OTHER - - -101-5800-380.30-00 SALES OF FIXED ASSETS - - -101-5800-388.70-00 CAPITAL LEASE PROCEEDS - - -101-5800-391.91-01 GENERAL - - -101-5800-458.21-01 PROPERTY - - -101-5800-458.21-02 LIABILITY - - -101-5800-458.24-02 REAL PROPERTY - - -101-5800-458.24-03 LEASE - - -101-5800-458.24-04 LAND TAXES - - -101-5800-458.25-01 MAINTENANCE CONTRACTS - - -101-5800-458.25-02 BUILDINGS - - -101-5800-458.25-03 FURNITURE/FIXTURES - - -101-5800-458.25-04 VEHICLE EQUIPMENT - - -101-5800-458.25-09 VEHICLE REPAIRS-FLEET SHP - - -101-5800-458.26-33 DATA PROCESSING EQUIPMENT - - -101-5800-458.27-05 MEMBER DUES/SUBSCRIPTIONS - - -101-5800-458.27-06 EMPLOYEE RECOGNITION - - -101-5800-458.28-01 TELEPHONE - - -101-5800-458.28-02 NATURAL GAS - - -101-5800-458.28-03ELECTRICAL ENERGY - - -101-5800-458.28-04 WATER - - -101-5800-458.28-05 SEWER - - -101-5800-458.33-31 FURNITURE/FIXTURES - - -101-5800-458.60-01 CONTINGENCIES - - -101-9000-491.90-04 COMMUNITY REINVESTMENT 5,586,305 (3,569,632) 2,016,673101-9000-491.90-06 MEDICAL INSURANCE - - -101-9000-491.90-07 MUSEUM - - -101-9000-491.90-08 CONFERENCE CENTER - - -101-9000-491.90-15 SPECIAL EVENTS - - -101-9000-491.90-17 SENIOR CENTER - - -101-9000-491.90-22 COMMUNITY SERVICES - - -101-9000-491.90-29 FIRE SERVICE FUND - - -101-9000-491.90-35 VEHICLE REPLACEMENT - - -101-9000-491.90-56 PARKING SERVICES FUND 289,591 20,000 309,591101-9000-491.92-29 FIRE PROTECTION DISTRICT - - -101-9000-491.92-31 URBAN RENEWAL AUTHORITY - - -Attach C - Recap of Budget Adj Page 72 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 101-9000-491.92-32 LOCAL MARKETING DISTRICT - - -101-9000-491.92-36 EMERGENCY RESPONSE SYSTEM - - -101-9000-491.92-44 TRAILS EXPANSION FUND - - -101-9000-491.92-60 STREET IMPROVEMENT FUND - - -101-9000-491.95-02 LIGHT & POWER FUND - - -101-9000-491.95-03 WATER FUND - - -204-0000-333.00-00 FEDERAL GRANT - - -204-0000-334.20-00 OPERATING GRANT - - -204-0000-334.30-00 CAPITAL GRANTS - - -204-0000-361.00-00 INTEREST EARNINGS (15,000) 5,000 (10,000)204-0000-361.40-00 COPS-MPEC/STALL BARNS - - -204-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -204-0000-365.20-00 DONATIONS - - -204-0000-380.20-00 OTHER - - -204-0000-380.30-00 SALES OF FIXED ASSETS - - -204-0000-385.20-00 COP PROCEEDS - - -204-0000-385.40-00 SALE OF CAPITAL ASSETS - - -204-0000-388.70-00 CAPITAL LEASE PROCEEDS - - -204-0000-391.91-01 GENERAL (5,586,305) 3,569,632 (2,016,673)204-0000-391.92-31 URBAN RENEWAL AUTHORITY - - -204-0000-391.95-02LIGHT AND POWER - - -204-0000-391.95-03 WATER - - -204-0000-391.96-05 CATASTROPHIC LOSS - - -204-5400-544.14-21 TAXES/FICA-MEDICARE - - -204-5400-544.14-41 WORKERS' COMPENSATION - - -204-5400-544.21-50 UNEMPLOYMENT - - -204-5400-544.22-02 ENGINEERING 22,000 - 22,000204-5400-544.22-08 LEGAL - - -204-5400-544.22-10 BANK SERVICE - - -204-5400-544.22-16 DESIGNING - - -204-5400-544.22-26 INSURANCE CLAIMS - - -204-5400-544.22-98 OTHER 131,953 - 131,953204-5400-544.23-01 PUBLICATION FEES - - -204-5400-544.24-02 REAL PROPERTY - - -204-5400-544.24-03 LEASE - - -204-5400-544.25-01 MAINTENANCE CONTRACTS - - -204-5400-544.25-02 BUILDINGS - - -Attach C - Recap of Budget Adj Page 73 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 204-5400-544.25-03 FURNITURE/FIXTURES - - -204-5400-544.25-20 STREETS - - -204-5400-544.25-24 STORM DRAINAGE - - -204-5400-544.25-25 TRAFFIC SIGNS - - -204-5400-544.26-01 OFFICE SUPPLIES - - -204-5400-544.26-03 PRINTING/FORMS - - -204-5400-544.26-07 SMALL HARDWARE - - -204-5400-544.26-17 CATERING/SPEC CIRCUMSTANC - - -204-5400-544.26-19 TRAFFIC CONTROL - - -204-5400-544.26-21 BRIDGES - - -204-5400-544.26-22 WALKWAYS - - -204-5400-544.26-23 FURNITURE/FIXTURES - - -204-5400-544.26-36 MAINT., TREES, PLANTS - - -204-5400-544.26-52 TRAFFIC SIGNS - - -204-5400-544.26-95 OTHER EQUIPMENT - - -204-5400-544.29-98 MISCELLANEOUS - - -204-5400-544.31-11 LAND - - -204-5400-544.32-21 NEW BUILDINGS - - -204-5400-544.32-22 BUILDING REMODELING 135,520 (135,520) -204-5400-544.33-31 FURNITURE/FIXTURES 198,000 (198,000) -204-5400-544.33-33DATA PROCESSING EQUIPMENT - - -204-5400-544.33-36 COMMUNICATION EQUIPMENT - - -204-5400-544.33-98 OTHER EQUIPMENT 145,696 (100,000) 45,696204-5400-544.35-51 STREETS 885,941 (21,244) 864,697204-5400-544.35-52 PARKING LOTS - - -204-5400-544.35-53 STORM DRAINAGE - - -204-5400-544.35-54 WATER SYSTEM - - -204-5400-544.35-60 WALKWAYS & BIKEWAYS - - -204-5400-544.35-61 PARK IMPROVEMENTS - - -204-5400-544.35-63 WAYFINDING SIGNAGE PROJEC 100,000 (59,000) 41,000204-5400-544.36-52 FEDERAL GRANTS-CMAQ - - -204-5400-544.36-53 FEDERAL GRANTS-NEPA/GARAG - - -204-5400-544.36-54 FEDERAL GRANTS-TRANSP ENH - - -204-5400-544.36-60 FED GRANT-FR TRAIL NEPA - - -204-5400-544.60-01 CONTINGENCIES - - -204-6700-470.22-10 BANK SERVICE 3,000 - 3,000204-6700-470.29-67 AMORT EXP/BOND ISSUE COST - - -Attach C - Recap of Budget Adj Page 74 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 204-6700-470.41-03 PRINCIPAL ON LOAN 662,096 - 662,096204-6700-470.41-04 INTEREST ON LOAN 253,231 - 253,231204-9000-491.90-01 GENERAL 2,955,734 (2,955,734) -204-9000-491.90-20 OPEN SPACE - - -204-9000-491.92-31 URBAN RENEWAL AUTHORITY - - -204-9000-491.92-60 STREET IMPROVEMENT FUND - - -204-9000-491.95-02 LIGHT & POWER FUND - - -211-0000-334.20-00 OPERATING GRANT (32,000) - (32,000)211-0000-342.10-40 COMMERCIAL VENDORS - - -211-0000-361.00-00 INTEREST EARNINGS (300) - (300)211-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -211-0000-380.20-00 OTHER - - -211-5900-459.22-02 ENGINEERING - - -211-5900-459.22-98 OTHER - - -211-5900-459.24-01 EQUIPMENT - - -211-5900-459.24-03 LEASE - - -211-5900-459.25-01 MAINTENANCE CONTRACTS 11,000 - 11,000211-5900-459.25-03 FURNITURE/FIXTURES - - -211-5900-459.26-01 OFFICE SUPPLIES - - -211-5900-459.26-03 PRINTING/FORMS - - -211-5900-459.26-17CATERING/SPEC CIRCUMSTANC - - -211-5900-459.26-36 MAINT., TREES, PLANTS 20,678 - 20,678211-5900-459.27-04 EDUCATION/TRAINING - - -211-5900-459.28-03 ELECTRICAL ENERGY - - -211-5900-459.31-11 LAND - 70,000 70,000211-5900-459.35-61 PARK IMPROVEMENTS - - -211-5900-459.60-01 CONTINGENCIES - - -211-5900-459.91-43 ESTES VALLEY COMM GARDEN - - -211-9000-491.92-35 ESTES VALLEY REC & PARK - - -220-0000-333.00-00 FEDERAL GRANT (650,000) - (650,000)220-0000-334.10-00 STATE GRANT - (350,000) (350,000)220-0000-334.20-00 OPERATING GRANT - - -220-0000-334.30-00 CAPITAL GRANTS (550,000) (65,000) (615,000)220-0000-338.20-00 OPEN SPACE (408,000) 119,000 (289,000)220-0000-361.00-00 INTEREST EARNINGS (2,500) - (2,500)220-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -220-0000-365.20-00 DONATIONS - - -Attach C - Recap of Budget Adj Page 75 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 220-0000-380.20-00 OTHER - - -220-0000-391.92-04 COMMUNITY REINVESTMENT - - -220-0000-391.92-44 TRAIL EXPANSION FUND - - -220-4600-462.11-01 SUPERVISORS 13,182 - 13,182220-4600-462.11-02 REGULAR STAFF 31,145 - 31,145220-4600-462.11-03 SEASONAL STAFF - - -220-4600-462.11-04 STAFF OVERTIME - - -220-4600-462.13-01 CELL PHONE 258 - 258220-4600-462.13-03 VEHICLE ALLOWANCE - - -220-4600-462.14-11 MEDICAL INSURANCE 6,334 - 6,334220-4600-462.14-12 LIFE INSURANCE 133 - 133220-4600-462.14-14 EMPLOYEE ASSISTANCE PROG 30 - 30220-4600-462.14-15 DENTAL INSURANCE 290 - 290220-4600-462.14-16 VISION INSURANCE 139 - 139220-4600-462.14-17 MASA 55 - 55220-4600-462.14-18 TELEPHONE DOC 26 - 26220-4600-462.14-21 TAXES/FICA-MEDICARE 3,391 - 3,391220-4600-462.14-31 RETIREMENT/ICMA 401(A) 825 - 825220-4600-462.14-32 RETIREMENT/PERA 4,755 - 4,755220-4600-462.14-41 WORKERS' COMPENSATION 443 - 443220-4600-462.14-59OTHER BENEFITS - - -220-4600-462.21-02 LIABILITY - - -220-4600-462.22-02 ENGINEERING 95,372 - 95,372220-4600-462.22-08 LEGAL - - -220-4600-462.22-13 CONTRACT/SKILLED SERVICES - - -220-4600-462.22-98 OTHER 121 - 121220-4600-462.23-01 PUBLICATION FEES - - -220-4600-462.24-03 LEASE - - -220-4600-462.25-01 MAINTENANCE CONTRACTS 13,220 (3,320) 9,900220-4600-462.25-02 BUILDINGS - - -220-4600-462.25-24 STORM DRAINAGE - - -220-4600-462.25-50 AUGMENTATION PLAN EXP 2,500 - 2,500220-4600-462.25-52 WALKWAYS/BIKEWAYS - - -220-4600-462.27-21 EMPLOYEE RECRUITMENT - - -220-4600-462.31-11 LAND - 586,700 586,700220-4600-462.31-13 LAND IMPROVEMENTS - - -220-4600-462.35-21 BRIDGES - - -Attach C - Recap of Budget Adj Page 76 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,843 - 59,843220-4600-462.35-61 PARK IMPROVEMENTS 131,500 (65,000) 66,500220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,672,225 (50,000) 1,622,225220-4600-462.36-61 FED GRANT FC TRAIL - - -220-4600-462.60-01 CONTINGENCIES - - -220-4600-462.91-44 RKY MTN CONSERVANCY - - -220-4600-462.91-89 LARIMER COUNTY - - -220-9000-491.90-06 MEDICAL INSURANCE - - -220-9000-491.92-35 ESTES VALLEY REC & PARK - - -220-9000-491.92-44 TRAILS EXPANSION FUND - - -220-9000-491.92-60 STREET IMPROVEMENT FUND - - -236-0000-313.10-00 GENERAL SALES TAX (83,733) 35,806 (47,927)236-0000-361.00-00 INTEREST EARNINGS (250) - (250)236-0000-380.20-00 OTHER - - -236-0000-388.70-00 CAPITAL LEASE PROCEEDS - - -236-0000-391.91-01 GENERAL - - -236-3600-436.22-02 ENGINEERING - - -236-3600-436.24-02 REAL PROPERTY - - -236-3600-436.25-01 MAINTENANCE CONTRACTS 3,000 - 3,000236-3600-436.26-11 POLICE EQUIPMENT & SUPPLY - - -236-3600-436.26-23FURNITURE/FIXTURES 1,000 - 1,000236-3600-436.26-32 DATA PROCESSING SOFTWARE - - -236-3600-436.26-33 DATA PROCESSING EQUIPMENT 5,000 - 5,000236-3600-436.26-46 COMMUNICATION EQUIPMENT - - -236-3600-436.27-01 PERSONAL SAFETY EQUIPMENT - - -236-3600-436.27-04 EDUCATION/TRAINING - - -236-3600-436.28-01 TELEPHONE - - -236-3600-436.33-31 FURNITURE/FIXTURES - - -236-3600-436.33-36 COMMUNICATION EQUIPMENT - - -236-3600-436.33-98 OTHER EQUIPMENT - - -236-3600-436.41-05 PRINCIPAL/CAPITAL LEASE 36,162 - 36,162236-3600-436.41-06 INTEREST/CAPITAL LEASE 12,382 - 12,382236-9000-491.90-01 GENERAL - - -236-9000-491.95-02 LIGHT & POWER FUND - - -238-0000-313.10-00 GENERAL SALES TAX (837,327) 358,056 (479,271)238-0000-361.00-00 INTEREST EARNINGS - - -238-3800-438.22-02 ENGINEERING - - -Attach C - Recap of Budget Adj Page 77 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 238-3800-438.91-41 ESTES VALLEY REC & PARK 837,327 (358,056) 479,271238-9000-491.90-01 GENERAL - - -238-9000-491.95-02 LIGHT & POWER FUND - - -244-0000-313.10-00 GENERAL SALES TAX (418,663) 179,027 (239,636)244-0000-333.00-00 FEDERAL GRANT (500,000) - (500,000)244-0000-334.10-00 STATE GRANT - (363,706) (363,706)244-0000-334.20-00 OPERATING GRANT - - -244-0000-334.30-00 CAPITAL GRANTS (120,039) (60,000) (180,039)244-0000-361.00-00 INTEREST EARNINGS (2,600) 1,000 (1,600)244-0000-380.20-00 OTHER - - -244-0000-391.91-01 GENERAL - - -244-0000-391.92-20 OPEN SPACE - - -244-3400-434.11-02 REGULAR STAFF 20,685 - 20,685244-3400-434.11-04 STAFF OVERTIME - - -244-3400-434.13-01 CELL PHONE 126 - 126244-3400-434.13-03 VEHICLE ALLOWANCE - - -244-3400-434.14-11 MEDICAL INSURANCE 3,415 - 3,415244-3400-434.14-12 LIFE INSURANCE 85 - 85244-3400-434.14-14 EMPLOYEE ASSISTANCE PROG 19 - 19244-3400-434.14-15 DENTAL INSURANCE - - -244-3400-434.14-16VISION INSURANCE 89 - 89244-3400-434.14-17 MASA 35 - 35244-3400-434.14-18 TELEPHONE DOC 17 - 17244-3400-434.14-21 TAXES/FICA-MEDICARE 1,582 - 1,582244-3400-434.14-31 RETIREMENT/ICMA 401(A) - - -244-3400-434.14-32 RETIREMENT/PERA 2,834 - 2,834244-3400-434.14-41 WORKERS' COMPENSATION 32 - 32244-3400-434.22-02 ENGINEERING - - -244-3400-434.22-98 OTHER - - -244-3400-434.27-21 EMPLOYEE RECRUITMENT - - -244-3400-434.35-60 WALKWAYS & BIKEWAYS 778,657 - 778,657244-3400-434.36-60 FED GRANT-FR TRAIL 382,635 583,706 966,341244-9000-491.90-01 GENERAL - - -244-9000-491.92-22 OPEN SPACE FUND - - -244-9000-491.92-60 STREET IMPROVEMENT FUND - - -244-9000-491.95-02 LIGHT & POWER FUND - - -256-0000-322.31-00 PARKING PERMITS (3,900) - (3,900)Attach C - Recap of Budget Adj Page 78 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 256-0000-334.20-00 OPERATING GRANT (15,000) - (15,000)256-0000-341.45-00 PAID PARKING FEES (22,500) 22,500 -256-0000-351.20-00 PARKING TICKETS (528,000) 505,500 (22,500)256-0000-380.20-00 MISCELLANEOUS REVENUE/OTHER - - -256-0000-391.91-01 TRANSFERS FROM GENERAL FUND (289,591) (20,000) (309,591)256-5690-569.11-01 SUPERVISORS 73,042 - 73,042256-5690-569.11-02 REGULAR STAFF 16,829 - 16,829256-5690-569.11-03 SEASONAL STAFF - - -256-5690-569.11-04 STAFF OVERTIME 2,500 (1,250) 1,250256-5690-569.13-01 CELL PHONE 372 - 372256-5690-569.13-10 EMPLOYEE STIPENDS - - -256-5690-569.14-11 MEDICAL INSURANCE 17,729 - 17,729256-5690-569.14-12 LIFE INSURANCE 243 - 243256-5690-569.14-14 EMPLOYEE ASSISTANCE PROG 55 - 55256-5690-569.14-15 DENTAL INSURANCE 1,451 - 1,451256-5690-569.14-16 VISION INSURANCE 254 - 254256-5690-569.14-17 MASA 99 - 99256-5690-569.14-18 TELEPHONE DOC 48 - 48256-5690-569.14-21 TAXES/FICA-MEDICARE 7,067 - 7,067256-5690-569.14-31 RETIREMENT/ICMA 401(A) 1,649 - 1,649256-5690-569.14-32RETIREMENT/PERA 10,019 - 10,019256-5690-569.14-41 WORKERS' COMPENSATION 1,052 - 1,052256-5690-569.14-59 OTHER BENEFITS - - -256-5690-569.21-01 PROPERTY 1,889 - 1,889256-5690-569.21-02 LIABILITY 427 - 427256-5690-569.21-50 UNEMPLOYMENT - - -256-5690-569.22-08 LEGAL 1,000 - 1,000256-5690-569.22-09 INFO TECHNOLOGY SERVICES 4,261 - 4,261256-5690-569.22-10 BANK SERVICE 100 - 100256-5690-569.22-13 CONTRACT/SKILLED SERVICES 530,165 (380,886) 149,279256-5690-569.22-60 TRANSPORTATION FEES - - -256-5690-569.22-98 OTHER 500 - 500256-5690-569.23-01 PUBLICATION FEES - - -256-5690-569.24-03 LEASE - - -256-5690-569.25-01 MAINTENANCE CONTRACTS 1,149 - 1,149256-5690-569.25-04 VEHICLE EQUIPMENT - - -256-5690-569.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587Attach C - Recap of Budget Adj Page 79 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 256-5690-569.25-44 FUTURE VEHICLE PURCHASE 2,800 - 2,800256-5690-569.26-01 OFFICE SUPPLIES 500 - 500256-5690-569.26-03 PRINTING/FORMS 4,500 (3,750) 750256-5690-569.26-15 EXHIBIT/DISPLAY 400 - 400256-5690-569.26-17 CATERING/SPEC CIRCUMSTANC 300 - 300256-5690-569.26-32 DATA PROCESSING SOFTWARE 6,500 1,680 8,180256-5690-569.26-33 DATA PROCESSING EQUIPMENT 5,000 - 5,000256-5690-569.26-39 FUEL & OIL - - -256-5690-569.26-52 TRAFFIC SIGNS 750 - 750256-5690-569.27-02 UNIFORM ALLOWANCE 75 - 75256-5690-569.27-04 EDUCATION/TRAINING 1,500 (1,500) -256-5690-569.27-05 MEMBER DUES/SUBSCRIPTIONS 645 - 645256-5690-569.27-06 EMPLOYEE RECOGNITION 75 - 75256-5690-569.27-07 MILEAGE REIMBURSEMENT - - -256-5690-569.27-15 TEAM BULDING EXP - - -256-5690-569.27-21 EMPLOYEE RECRUITMENT - - -256-5690-569.28-01 TELEPHONE 80 - 80256-5690-569.28-03 ELECTRICAL ENERGY 120 - 120256-5690-569.29-20 RESALE PURCHASES - - -256-5690-569.33-33 DATA PROCESSING EQUIPMENT 106,382 (68,417) 37,965256-5690-569.34-42TRUCKS - - -260-0000-313.10-00 GENERAL SALES TAX (2,009,585) 859,334 (1,150,251)260-0000-334.30-00 CAPITAL GRANTS - - -260-0000-361.00-00 INTEREST EARNINGS (40,000) 10,000 (30,000)260-0000-361.60-00 FLAP FUND INTEREST - - -260-0000-380.20-00 OTHER - - -260-0000-391.91-01 GENERAL - - -260-0000-391.92-04 COMMUNITY REINVESTMENT - - -260-0000-391.92-20 OPEN SPACE - - -260-0000-391.92-44 TRAIL EXPANSION FUND - - -260-2000-420.11-02 REGULAR STAFF 119,875 - 119,875260-2000-420.11-04 STAFF OVERTIME 2,500 - 2,500260-2000-420.13-01 CELL PHONE 1,188 - 1,188260-2000-420.13-03 VEHICLE ALLOWANCE - - -260-2000-420.14-11 MEDICAL INSURANCE 20,000 - 20,000260-2000-420.14-12 LIFE INSURANCE 497 - 497260-2000-420.14-14 EMPLOYEE ASSISTANCE PROG 112 - 112Attach C - Recap of Budget Adj Page 80 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 260-2000-420.14-15 DENTAL INSURANCE 866 - 866260-2000-420.14-16 VISION INSURANCE 282 - 282260-2000-420.14-17 MASA 203 - 203260-2000-420.14-18 TELEPHONE DOC 98 - 98260-2000-420.14-21 TAXES/FICA-MEDICARE 9,362 - 9,362260-2000-420.14-31 RETIREMENT/ICMA 401(A) - - -260-2000-420.14-32 RETIREMENT/PERA 16,765 - 16,765260-2000-420.14-41 WORKERS' COMPENSATION 3,343 - 3,343260-2000-420.14-59 OTHER BENEFITS - - -260-2000-420.21-01 PROPERTY - - -260-2000-420.21-02 LIABILITY 194 - 194260-2000-420.22-02 ENGINEERING 70,376 - 70,376260-2000-420.22-08 LEGAL - - -260-2000-420.22-10 BANK FEES - - -260-2000-420.22-98 OTHER 470 - 470260-2000-420.23-01 PUBLICATION FEES - - -260-2000-420.24-01 EQUIPMENT 40,000 (40,000) -260-2000-420.24-02 REAL PROPERTY - - -260-2000-420.25-01 MAINTENANCE CONTRACTS - 55,000 55,000260-2000-420.25-20 STREETS 390,404 - 390,404260-2000-420.25-27PARKING LOT REPAIRS - - -260-2000-420.25-44 FUTURE VEHICLE PURCHASE 52,080 - 52,080260-2000-420.26-33 DATA PROCESSING EQUIPMENT - - -260-2000-420.27-04 EDUCATION/TRAINING - - -260-2000-420.27-07 MILEAGE REIMBURSEMENT - - -260-2000-420.27-21 EMPLOYEE RECRUITMENT - - -260-2000-420.32-21 NEW BUILDINGS - - -260-2000-420.35-51 STREETS 1,275,923 (564,000) 711,923260-2000-420.35-52 PARKING LOT 175,100 - 175,100260-2000-420.36-60 FED GRANT-FLAP 386,065 - 386,065260-9000-491.90-01 GENERAL - - -260-9000-491.95-02 LIGHT & POWER FUND - - -502-0000-333.00-00 FEDERAL GRANT - - -502-0000-334.20-00 OPERATING GRANT - - -502-0000-341.22-09 INFO TECHNOLOGY SERVICES - - -502-0000-344.10-01 RESIDENTIAL-URBAN (3,562,534) 171,358 (3,391,176)502-0000-344.10-05 RESIDENTIAL-RURAL (3,828,812) 184,166 (3,644,646)Attach C - Recap of Budget Adj Page 81 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-0000-344.20-01 RESIDENTIAL DEMAND-URBAN (184,970) 8,897 (176,073)502-0000-344.20-05 RESIDENTIAL DEMAND-RURAL (379,783) 18,268 (361,515)502-0000-344.30-01 RESD. TIME OF DAY-URBAN - - -502-0000-344.30-05 RESD. TIME OF DAY-RURAL - - -502-0000-344.31-01 RESIDENTIAL BASIC-URBAN (16,380) 788 (15,592)502-0000-344.31-05 RESIDENTIAL BASIC-RURAL (37,191) 1,789 (35,402)502-0000-344.32-01 RESD. ENG. TIME DAY-URBAN (100,698) 4,844 (95,854)502-0000-344.32-05 RESD. ENG. TIME DAY-RURAL (530,149) 25,500 (504,649)502-0000-344.33-05 RESD. ADMIN.-RURAL (1,926) 93 (1,833)502-0000-344.36-01 LARGE COMM TIME DAY-URBAN (15,262) 734 (14,528)502-0000-344.36-05 LARGE COMM TIME DAY-RURAL - - -502-0000-344.37-05 LARGE COMM ADMIN-RURAL (23,310) 1,121 (22,189)502-0000-344.38-01 SMALL COMM TIME DAY-URBAN (34,640) 1,666 (32,974)502-0000-344.38-05 SMALL COMM TIME DAY-RURAL (49,832) 2,397 (47,435)502-0000-344.39-05 SMALL COMM. ADMIN-RURAL (26,645) 1,282 (25,363)502-0000-344.40-01 GEN. SERVICE SMALL-URBAN (2,919,266) 140,417 (2,778,849)502-0000-344.40-05 GEN. SERVICE SMALL-RURAL (1,323,544) 63,662 (1,259,882)502-0000-344.50-01 GEN. SERVICE LARGE-URBAN (2,551,778) 122,741 (2,429,037)502-0000-344.50-05 GEN. SERVICE LARGE-RURAL (989,586) 47,599 (941,987)502-0000-344.60-01 MUNICIPAL-URBAN (312,444) - (312,444)502-0000-344.60-05MUNICIPAL-RURAL (79,830) -(79,830)502-0000-344.70-01 OUTDOOR AREA LIGHT-URBAN (6,415) - (6,415)502-0000-344.70-05 OUTDOOR AREA LIGHT-RURAL (3,457) - (3,457)502-0000-344.80-01 WIND POWER URBAN (32,976) - (32,976)502-0000-344.80-05 WIND POWER RURAL (27,125) - (27,125)502-0000-344.90-01 RESIDENTIAL-URBAN - - -502-0000-344.90-05 RESIDENTIAL-RURAL - - -502-0000-344.91-01 SMALL COMML-URBAN - - -502-0000-344.91-05 SMALL COMML-RURAL - - -502-0000-349.10-00 POLE RENTAL (9,000) - (9,000)502-0000-349.30-00 VEHICLE WORK ORDERS - - -502-0000-349.35-00 FIELD WORK ORDERS (400,000) - (400,000)502-0000-349.40-00 DEVELOPMENT FEES - - -502-0000-349.50-00 METER READING (40,000) - (40,000)502-0000-361.00-00 INTEREST EARNINGS (105,000) 15,000 (90,000)502-0000-361.10-00 INTERGOVERNMENTAL EPURA - - -502-0000-361.20-00 DELINQUENCY CHARGES (15,000) 15,000 -Attach C - Recap of Budget Adj Page 82 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -502-0000-363.20-00 BUILDINGS - - -502-0000-380.20-00 OTHER (35,000) - (35,000)502-0000-380.20-50 FIBEROPTIC LEASE (67,500) - (67,500)502-0000-380.20-70 SPECIAL INITIAL READS (10,000) - (10,000)502-0000-380.30-00 SALES OF FIXED ASSETS - - -502-0000-380.40-00 GAIN/LOSS REVENUE - - -502-0000-385.50-00 LOAN TO COMM REINVESTMENT - - -502-0000-388.40-00 REVENUE BOND PROCEEDS - - -502-0000-388.70-00 CAPITAL LEASE PROCEEDS - - -502-0000-388.80-00 BOND PREMIUMS (DISCOUNT) - - -502-0000-391.91-36 EMERGENCY RESPONSE SYSTEM - - -502-0000-391.91-38 COMMUNITY CENTER FUND - - -502-0000-391.91-44 TRAILS EXPANSION FUND - - -502-0000-391.91-60 STREET IMPROVEMENT FUND - - -502-0000-391.92-04 COMMUNITY REINVESTMENT - - -502-0000-391.92-36 EMERGENCY RESPONSE SYSTEM - - -502-0000-391.92-38 COMMUNITY CENTER FUND - - -502-0000-391.92-44 TRAIL EXPANSION FUND - - -502-0000-391.92-60 STREET IMPROVEMENT FUND - - -502-0000-391.96-25INFORMATION TECH SERVICE - - -502-0000-391.96-35 VEHICLE REPLACEMENT FUND - - -502-6100-520.28-08 PURCHASED POWER SUPPLY 7,904,354 - 7,904,354502-6100-520.28-18 WIND POWER 70,000 - 70,000502-6100-520.28-19 WHEELING CHGS-FR HYDRO 9,500 - 9,500502-6301-540.11-01 SUPERVISORS 37,138 - 37,138502-6301-540.11-02 REGULAR STAFF 1,851,125 - 1,851,125502-6301-540.11-03 SEASONAL STAFF - - -502-6301-540.11-04 STAFF OVERTIME 180,000 - 180,000502-6301-540.11-05 SEASONAL OVERTIME - - -502-6301-540.13-01 CELL PHONE 19,186 - 19,186502-6301-540.13-03 VEHICLE ALLOWANCE - - -502-6301-540.14-11 MEDICAL INSURANCE 382,934 - 382,934502-6301-540.14-12 LIFE INSURANCE 6,268 - 6,268502-6301-540.14-14 EMPLOYEE ASSISTANCE PROG 1,418 - 1,418502-6301-540.14-15 DENTAL INSURANCE 26,503 - 26,503502-6301-540.14-16 VISION INSURANCE 6,031 - 6,031Attach C - Recap of Budget Adj Page 83 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6301-540.14-17 MASA 2,560 - 2,560502-6301-540.14-18 TELEPHONE DOC 1,241 - 1,241502-6301-540.14-21 TAXES/FICA-MEDICARE 158,222 - 158,222502-6301-540.14-31 RETIREMENT/ICMA 401(A) - - -502-6301-540.14-32 RETIREMENT/PERA 283,352 - 283,352502-6301-540.14-41 WORKERS' COMPENSATION 23,018 - 23,018502-6301-540.14-59 OTHER BENEFITS - - -502-6301-540.14-90 PENSION BENEFIT EXPENSE - - -502-6301-540.14-99 SALARY CAPITAL CONTRA ACT - - -502-6301-540.21-01 PROPERTY - - -502-6301-540.21-02 LIABILITY 15,048 - 15,048502-6301-540.21-50 UNEMPLOYMENT - - -502-6301-540.22-02 ENGINEERING 43,080 - 43,080502-6301-540.22-13 CONTRACT/SKILLED SERVICES 25,000 - 25,000502-6301-540.22-14 LAB TESTING 8,000 - 8,000502-6301-540.22-24 GIS 135,000 - 135,000502-6301-540.22-26 INSURANCE CLAIMS 25,000 - 25,000502-6301-540.22-30 LAND USE FEES 3,000 - 3,000502-6301-540.22-98 OTHER 8,500 - 8,500502-6301-540.24-02 REAL PROPERTY 2,400 - 2,400502-6301-540.25-01MAINTENANCE CONTRACTS 52,000 - 52,000502-6301-540.25-02 BUILDINGS 10,000 - 10,000502-6301-540.25-05 MACHINERY/TOOLS 3,500 - 3,500502-6301-540.25-06 METERS - - -502-6301-540.25-07 TRANSFORMER 10,000 - 10,000502-6301-540.25-08 LABORATORY - - -502-6301-540.25-30 STREET LIGHTS 52,268 - 52,268502-6301-540.25-31 SUBSTATION 149,947 - 149,947502-6301-540.25-32 POWER LINE MAINTENANCE 600,223 - 600,223502-6301-540.25-33 INACTIVE UNDERGROUND MAIN - - -502-6301-540.25-34 CUSTOMER SERVICE LINES - - -502-6301-540.25-98 OTHER EQUIPMENT/MACHINERY 1,500 - 1,500502-6301-540.26-01 OFFICE SUPPLIES 700 - 700502-6301-540.26-04 FREIGHT/SHIPPING 1,000 - 1,000502-6301-540.26-05 JANITORIAL 500 - 500502-6301-540.26-06 SMALL TOOLS 20,000 - 20,000502-6301-540.26-07 SMALL HARDWARE 5,000 - 5,000Attach C - Recap of Budget Adj Page 84 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6301-540.26-19 TRAFFIC CONTROL 10,000 - 10,000502-6301-540.26-20 ELECTRICAL 5,000 - 5,000502-6301-540.26-33 DATA PROCESSING EQUIPMENT 20,000 - 20,000502-6301-540.26-34 METER 35,000 - 35,000502-6301-540.26-48 SHOP EQUIPMENT 4,000 - 4,000502-6301-540.26-55 STREET LIGHTS 15,000 - 15,000502-6301-540.26-57 OVERHEAD LINES - - -502-6301-540.27-01 PERSONAL SAFETY EQUIPMENT 75,000 - 75,000502-6301-540.27-03 VEHICLE ALLOWANCE - - -502-6301-540.27-04 EDUCATION/TRAINING 70,000 - 70,000502-6301-540.27-06 EMPLOYEE RECOGNITION - - -502-6301-540.27-07 MILEAGE REIMBURSEMENT - - -502-6301-540.27-15 TEAM BUILDING EXP - - -502-6301-540.27-21 EMPLOYEE RECRUITMENT - - -502-6301-540.29-90 SHORT/OVER INVENTORY ACCT - - -502-6301-540.29-95 DEPRECIATION - - -502-6301-540.29-97 ACCUMULATED PLANT - - -502-6401-550.11-01 SUPERVISORS 72,683 - 72,683502-6401-550.11-02 REGULAR STAFF 149,418 - 149,418502-6401-550.11-03 SEASONAL STAFF - - -502-6401-550.11-04STAFF OVERTIME 13,000 - 13,000502-6401-550.11-05 SEASONAL OVERTIME 75 - 75502-6401-550.13-01 CELL PHONE 370 - 370502-6401-550.13-03 VEHICLE ALLOWANCE - - -502-6401-550.14-11 MEDICAL INSURANCE 45,547 - 45,547502-6401-550.14-12 LIFE INSURANCE 899 - 899502-6401-550.14-14 EMPLOYEE ASSISTANCE PROG 203 - 203502-6401-550.14-15 DENTAL INSURANCE 3,563 - 3,563502-6401-550.14-16 VISION INSURANCE 794 - 794502-6401-550.14-17 MASA 342 - 342502-6401-550.14-18 TELEPHONE DOC 166 - 166502-6401-550.14-21 TAXES/FICA-MEDICARE 17,991 - 17,991502-6401-550.14-31 RETIREMENT/ICMA 401(A) - - -502-6401-550.14-32 RETIREMENT/PERA 32,219 - 32,219502-6401-550.14-41 WORKERS' COMPENSATION 1,021 - 1,021502-6401-550.14-59 OTHER BENEFITS - - -502-6401-550.14-90 PENSION BENEFIT EXPENSE - - -Attach C - Recap of Budget Adj Page 85 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6401-550.14-99 SALARY CAPITAL CONTRA ACT - - -502-6401-550.21-02 LIABILITY 1,277 - 1,277502-6401-550.21-50 UNEMPLOYMENT - - -502-6401-550.22-09 INFO TECHNOLOGY SERVICES - - -502-6401-550.22-10 BANK FEES - - -502-6401-550.22-13 CONTRACT/SKILLED SERVICES - - -502-6401-550.22-26 INSURANCE CLAIMS - - -502-6401-550.22-98 OTHER 1,450 - 1,450502-6401-550.23-01 PUBLICATION FEES - - -502-6401-550.24-01 EQUIPMENT 2,000 - 2,000502-6401-550.24-03 LEASE 1,800 - 1,800502-6401-550.25-01 MAINTENANCE CONTRACTS 8,600 - 8,600502-6401-550.25-03 FURNITURE/FIXTURES - - -502-6401-550.25-98 OTHER EQUIPMENT/MACHINERY 500 - 500502-6401-550.26-01 OFFICE SUPPLIES 4,000 - 4,000502-6401-550.26-02 POSTAGE 44,000 - 44,000502-6401-550.26-03 PRINTING/FORMS 5,650 - 5,650502-6401-550.26-04 FREIGHT/SHIPPING 750 - 750502-6401-550.26-17 CATERING/SPEC CIRCUMSTANC 750 - 750502-6401-550.26-23 FURNITURE/FIXTURES 2,000 - 2,000502-6401-550.26-32DATA PROCESSING SOFTWARE 3,000 - 3,000502-6401-550.26-33 DATA PROCESSING 1,500 - 1,500502-6401-550.26-42 OFFICE EQUIPMENT 500 - 500502-6401-550.26-46 COMMUNICATION EQUIPMENT - - -502-6401-550.27-04 EDUCATION/TRAINING 9,500 - 9,500502-6401-550.27-05 MEMBER DUES/SUBSCRIPTIONS 500 - 500502-6401-550.27-06 EMPLOYEE RECOGNITION 540 - 540502-6401-550.27-07 MILEAGE REIMBURSEMENT 150 - 150502-6401-550.27-15 TEAM BUILDING EXP - - -502-6401-550.27-21 EMPLOYEE RECRUITMENT - - -502-6401-550.29-07 UNCOLLECTIBLE ACCOUNTS 25,000 80,000 105,000502-6401-550.29-25 PROMOTION - - -502-6401-550.29-31 UNCOLLECTED TAXES - - -502-6501-560.11-01 SUPERVISORS 160,931 - 160,931502-6501-560.11-02 REGULAR STAFF 452,286 - 452,286502-6501-560.11-03 SEASONAL STAFF - - -502-6501-560.11-04 STAFF OVERTIME 20,000 - 20,000Attach C - Recap of Budget Adj Page 86 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6501-560.13-01 CELL PHONE 2,497 - 2,497502-6501-560.13-03 VEHICLE ALLOWANCE 240 - 240502-6501-560.14-11 MEDICAL INSURANCE 86,121 - 86,121502-6501-560.14-12 LIFE INSURANCE 1,847 - 1,847502-6501-560.14-14 EMPLOYEE ASSISTANCE PROG 418 - 418502-6501-560.14-15 DENTAL INSURANCE 8,423 - 8,423502-6501-560.14-16 VISION INSURANCE 1,799 - 1,799502-6501-560.14-17 MASA 754 - 754502-6501-560.14-18 TELEPHONE DOC 366 - 366502-6501-560.14-21 TAXES/FICA-MEDICARE 48,459 - 48,459502-6501-560.14-31 RETIREMENT/ICMA 401(A) 3,473 - 3,473502-6501-560.14-32 RETIREMENT/PERA 81,198 - 81,198502-6501-560.14-35 RETIREMENT/ F.P.P.A - - -502-6501-560.14-41 WORKERS' COMPENSATION 3,886 - 3,886502-6501-560.14-59 OTHER BENEFITS - - -502-6501-560.14-90 PENSION BENEFIT EXPENSE - - -502-6501-560.14-99 SALARY CAPITAL CONTRA ACT - - -502-6501-560.21-01 PROPERTY 38,568 - 38,568502-6501-560.21-02 LIABILITY 6,807 - 6,807502-6501-560.22-01 AUDITING 16,667 - 16,667502-6501-560.22-02ENGINEERING 15,375 - 15,375502-6501-560.22-06 MEDICAL 2,050 - 2,050502-6501-560.22-07 RECORDING FEES 256 - 256502-6501-560.22-08 LEGAL 25,000 - 25,000502-6501-560.22-09 INFO TECHNOLOGY SERVICES 157,659 - 157,659502-6501-560.22-10 BANK SERVICE 2,500 - 2,500502-6501-560.22-24 GIS 10,000 - 10,000502-6501-560.22-33 DATA PROCESSING - - -502-6501-560.22-89 UTILITY FINANCIAL STUDIES 110 - 110502-6501-560.22-98 OTHER 69,830 - 69,830502-6501-560.23-01 PUBLICATION FEES 7,000 - 7,000502-6501-560.24-01 EQUIPMENT - - -502-6501-560.24-02 REAL PROPERTY 90,000 - 90,000502-6501-560.24-03 LEASE - - -502-6501-560.25-01 MAINTENANCE CONTRACTS 77,836 - 77,836502-6501-560.25-02 BUILDINGS 1,000 - 1,000502-6501-560.25-03 FURNITURE/FIXTURES 1,000 - 1,000Attach C - Recap of Budget Adj Page 87 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6501-560.25-04 VEHICLE EQUIPMENT 25,000 - 25,000502-6501-560.25-05 MACHINERY/TOOLS 500 - 500502-6501-560.25-09 VEHICLE REPAIRS-FLEET SHP 111,189 - 111,189502-6501-560.25-44 FUTURE VEHICLE PURCHASE - - -502-6501-560.25-98 OTHER EQUIPMENT/MACHINERY 500 - 500502-6501-560.26-01 OFFICE SUPPLIES 20,000 - 20,000502-6501-560.26-02 POSTAGE 8,000 - 8,000502-6501-560.26-03 PRINTING/FORMS 1,000 - 1,000502-6501-560.26-06 MACHINERY/TOOLS 500 - 500502-6501-560.26-13 MEDICAL 2,500 - 2,500502-6501-560.26-14 LABORATORY - - -502-6501-560.26-15 EXHIBIT/DISPLAY 171,820 - 171,820502-6501-560.26-17 CATERING/SPEC CIRCUMSTANC 4,000 - 4,000502-6501-560.26-23 FURNITURE/FIXTURES 5,000 - 5,000502-6501-560.26-25 ENERGY EFFICIENCY 164,256 (80,000) 84,256502-6501-560.26-32 DATA PROCESSING SOFTWARE 20,000 - 20,000502-6501-560.26-33 DATA PROCESSING EQUIPMENT 10,000 - 10,000502-6501-560.26-39 FUEL & OIL 10,000 - 10,000502-6501-560.26-42 OFFICE EQUIPMENT 3,000 - 3,000502-6501-560.26-43 HEAVY EQUIPMENT 500 - 500502-6501-560.26-46COMMUNICATION EQUIPMENT 20,000 - 20,000502-6501-560.27-02 UNIFORM ALLOWANCE 2,000 - 2,000502-6501-560.27-03 VEHICLE ALLOWANCE - - -502-6501-560.27-04 EDUCATION/TRAINING 12,000 - 12,000502-6501-560.27-05 MEMBER DUES/SUBSCRIPTIONS 11,000 - 11,000502-6501-560.27-06 EMPLOYEE RECOGNITION 4,000 - 4,000502-6501-560.27-07 MILEAGE REIMBURSEMENT 500 - 500502-6501-560.27-10 MEAL REIMBURSEMENT-EMERG. 2,000 - 2,000502-6501-560.27-11 EMPLOYEE HOME OWNERSHIP 20,000 - 20,000502-6501-560.27-15 TEAM BUILDING EXP - - -502-6501-560.27-21 EMPLOYEE RECRUITMENT - - -502-6501-560.28-01 TELEPHONE 9,000 - 9,000502-6501-560.28-02 NATURAL GAS 9,000 - 9,000502-6501-560.28-03 ELECTRICAL ENERGY 53,000 - 53,000502-6501-560.28-04 WATER 4,500 - 4,500502-6501-560.28-05 SEWER 1,500 - 1,500502-6501-560.28-06 TRASH DISPOSAL 13,000 - 13,000Attach C - Recap of Budget Adj Page 88 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6501-560.29-06 INTEREST ON DEPOSITS 1,200 - 1,200502-6501-560.29-08 PAYMENT IN LIEU OF TAXES 6,609 - 6,609502-6501-560.29-09 PUC GROSS RECEIPT TAXES 16,000 - 16,000502-6501-560.29-10 FRANCHISE FEES 280,886 - 280,886502-6501-560.91-28 HOUSING - - -502-6600-491.90-01 GENERAL 1,720,029 - 1,720,029502-6600-491.90-04 COMMUNITY REINVESTMENT - - -502-6600-491.90-06 MEDICAL INSURANCE - - -502-6600-491.90-07 MUSEUM - - -502-6600-491.90-29 FIRE SERVICE FUND - - -502-6600-491.90-35 VEHICLE REPLACEMENT - - -502-6600-491.92-31 URBAN RENEWAL AUTHORITY - - -502-6700-470.22-10 BANK SERVICE 400 - 400502-6700-470.29-67 AMORT EXP/BOND ISSUE COST - - -502-6700-470.41-01 PRINCIPAL ON BONDS 355,000 - 355,000502-6700-470.41-02 INTEREST ON BONDS 1,166,498 - 1,166,498502-6700-470.41-05 PRINCIPAL/CAPITAL LEASE 13,431 - 13,431502-6700-470.41-06 INTEREST/CAPITAL LEASE 4,599 - 4,599502-6900-347.10-01 URBAN CHGS (841,820) 200,000 (641,820)502-6900-347.10-05 RURAL CHGS - - -502-6900-347.40-01URBAN CHGS - - -502-6900-347.40-05 RURAL CHGS - - -502-6900-347.50-01 URBAN CHGS - - -502-6900-347.50-05 RURAL CHGS - - -502-6900-349.35-00 FIELD WORK ORDERS - - -502-6900-363.20-00 BUILDINGS - - -502-6900-380.20-00 OTHER - - -502-6900-380.20-50 FIBEROPTIC LEASE - - -502-6900-380.30-00 SALES OF FIXED ASSETS - - -502-6900-669.11-01 SUPERVISORS - - -502-6900-669.11-02 REGULAR STAFF - - -502-6900-669.11-04 STAFF OVERTIME - - -502-6900-669.13-01 CELL PHONE - - -502-6900-669.14-11 MEDICAL INSURANCE - - -502-6900-669.14-12 LIFE INSURANCE - - -502-6900-669.14-14 EMPLOYEE ASSISTANCE PROG - - -502-6900-669.14-15 DENTAL INSURANCE - - -Attach C - Recap of Budget Adj Page 89 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6900-669.14-16 VISION INSURANCE - - -502-6900-669.14-17 MASA - - -502-6900-669.14-18 TELEPHONE DOC - - -502-6900-669.14-21 TAXES/FICA-MEDICARE - - -502-6900-669.14-31 RETIREMENT/ICMA 401(A) - - -502-6900-669.14-32 RETIREMENT/PERA - - -502-6900-669.14-41 WORKERS' COMPENSATION - - -502-6900-669.14-99 SALARY CAPITAL CONTRA ACT - - -502-6900-669.21-01 PROPERTY - - -502-6900-669.21-02 LIABILITY - - -502-6900-669.22-02 ENGINEERING - - -502-6900-669.22-07 RECORDING FEES - - -502-6900-669.22-08 LEGAL 15,000 - 15,000502-6900-669.22-09 INFO TECHNOLOGY SERVICES - - -502-6900-669.22-10 BANK SERVICE - - -502-6900-669.22-13 CONTRACT/SKILLED SERVICES - - -502-6900-669.22-16 DESIGNING - - -502-6900-669.22-17 INTERNET SERVICE FEES - - -502-6900-669.22-24 GIS 50,000 - 50,000502-6900-669.22-33 DATA PROCESSING - - -502-6900-669.22-98 OTHER 687,270 - 687,270502-6900-669.23-01 PUBLICATION FEES 5,000 - 5,000502-6900-669.23-02 ADVERTISING MEDIA 7,000 - 7,000502-6900-669.23-03 ADVERTISING PRODUCTION - - -502-6900-669.23-04 ADVER/PROMO/PROJ/RESEARCH 35,000 - 35,000502-6900-669.23-05 MAIN/PHONE ANSWERING 15,000 - 15,000502-6900-669.23-06 ADVERTISING SUPPLIES - - -502-6900-669.23-08 MARKETING RESEARCH - - -502-6900-669.24-01 EQUIPMENT - - -502-6900-669.24-02 REAL PROPERTY - - -502-6900-669.24-03 LEASE - - -502-6900-669.25-01 MAINTENANCE CONTRACTS 5,000 - 5,000502-6900-669.25-02 BUILDINGS - - -502-6900-669.25-32 OVERHEAD - - -502-6900-669.25-33 UNDERGROUND - - -502-6900-669.26-01 OFFICE SUPPLIES - - -502-6900-669.26-04 FREIGHT/SHIPPING - - -Attach C - Recap of Budget Adj Page 90 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-6900-669.26-06 MACHINERY/TOOLS - - -502-6900-669.26-07 SMALL HARDWARE - - -502-6900-669.26-17 CATERING/SPEC CIRCUMSTANC - - -502-6900-669.26-32 DATA PROCESSING SOFTWARE - - -502-6900-669.26-33 DATA PROCESSING EQUIPMENT 5,000 - 5,000502-6900-669.26-39 FUEL & OIL - - -502-6900-669.26-42 OFFICE EQUIPMENT - - -502-6900-669.26-46 COMMUNICATION EQUIPMENT - - -502-6900-669.26-95 OTHER EQUIPMENT - - -502-6900-669.27-04 EDUCATION/TRAINING 600 - 600502-6900-669.27-15 TEAM BUILDING EXP - - -502-6900-669.27-21 EMPLOYEE RECRUITMENT - - -502-6900-669.28-01 TELEPHONE 15,000 - 15,000502-6900-669.28-02 NATURAL GAS 9,000 - 9,000502-6900-669.28-03 ELECTRICAL ENERGY 10,000 - 10,000502-6900-669.28-04 WATER 10,000 - 10,000502-6900-669.28-05 SEWER 1,500 - 1,500502-6900-669.28-06 TRASH DISPOSAL 3,000 - 3,000502-6900-669.29-95 ACCUMULATED DEPRECIATION - - -502-7001-580.32-21 NEW BUILDINGS 1,224,343 - 1,224,343502-7001-580.32-22BUILDING REMODELING - - -502-7001-580.33-30 STATION EQUIPMENT - - -502-7001-580.33-31 FURNITURE/FIXTURES - - -502-7001-580.33-32 OFFICE EQUIPMENT 150,000 - 150,000502-7001-580.33-33 DATA PROCESSING EQUIPMENT - - -502-7001-580.33-34 METERS 208,680 - 208,680502-7001-580.33-35 TRANSFORMERS 50,000 - 50,000502-7001-580.33-36 COMMUNICATION EQUIPMENT 47,229 - 47,229502-7001-580.33-37 LABORATORY EQUIPMENT - - -502-7001-580.33-38 SHOP EQUIPMENT - - -502-7001-580.33-39 STORES EQUIPMENT - - -502-7001-580.33-41 TOOLS 15,000 - 15,000502-7001-580.33-98 OTHER EQUIPMENT 200,000 - 200,000502-7001-580.34-42 TRUCKS 620,000 - 620,000502-7001-580.34-98 OTHER MACHINERY/EQUIPMENT - - -502-7001-580.35-55 STREET LIGHTS 40,000 - 40,000502-7001-580.35-56 POLES/TOWERS/FIXTURES - - -Attach C - Recap of Budget Adj Page 91 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 502-7001-580.35-57 POWER LINE CONSTRUCTION 510,075 - 510,075502-7001-580.35-58 INACTIVE UNDERGROUND - - -502-7001-580.35-59 CUSTOMER SERVICE LINES 344,280 - 344,280502-7001-580.35-62 UT SYSTEM MASTER PLAN - - -502-7001-580.35-66 FIBER OPTIC INSTALL 23,023,838 - 23,023,838502-7001-580.37-01 SOFTWARE DEVELOPMENT 145,469 - 145,469502-7001-580.39-99 CAPITALIZATION CONTRA - - -503-0000-333.00-00 FEDERAL GRANT (6,547,000) - (6,547,000)503-0000-334.20-00 OPERATING GRANT - - -503-0000-345.10-01 URBAN-RESIDENTIAL (2,037,400) 97,795 (1,939,605)503-0000-345.10-05 RURAL-RESIDENTIAL (1,261,081) 60,532 (1,200,549)503-0000-345.20-01 URBAN-COMMERCIAL (1,772,492) 85,080 (1,687,412)503-0000-345.20-05 RURAL-COMMERCIAL (377,403) 18,115 (359,288)503-0000-345.30-00 BULK WATER (280,000) 13,440 (266,560)503-0000-345.40-10 PEMPWCO WATER CHARGES (20,860) - (20,860)503-0000-349.35-00 FIELD WORK ORDERS - - -503-0000-349.60-01 PLANT DEVELOPMENT FEE (175,000) - (175,000)503-0000-349.60-05 WATER RIGHTS (250,000) - (250,000)503-0000-349.70-01 MATERIALS (5,000) - (5,000)503-0000-349.70-05 METERS (15,000) - (15,000)503-0000-349.80-00FIRE SERVICES - - -503-0000-361.00-00 INTEREST EARNINGS (105,000) 10,000 (95,000)503-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -503-0000-363.10-00 LAND - - -503-0000-365.19-00 NON-PROFIT/COMM FOUNDATIO - - -503-0000-380.20-00 OTHER (40,000) - (40,000)503-0000-380.20-05 FILING FEES (250) - (250)503-0000-380.30-00 SALES OF FIXED ASSETS (400,000) 400,000 -503-0000-380.40-00 GAIN/LOSS REVENUE - - -503-0000-388.40-00 REVENUE BOND PROCEEDS (5,609,000) - (5,609,000)503-0000-388.70-00 CAPITAL LEASE PROCEEDS - - -503-0000-391.91-01 GENERAL - - -503-0000-391.96-35 VEHICLE REPLACEMENT FUND - - -503-6100-520.28-07 PURCHASED WATER SUPPLY 202,200 - 202,200503-6200-530.11-01 SUPERVISORS 12,855 - 12,855503-6200-530.11-02 REGULAR STAFF 258,427 - 258,427503-6200-530.11-04 STAFF OVERTIME 50,000 - 50,000Attach C - Recap of Budget Adj Page 92 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6200-530.13-01 CELL PHONE 3,326 - 3,326503-6200-530.13-03 VEHICLE ALLOWANCE - - -503-6200-530.14-11 MEDICAL INSURANCE 50,940 - 50,940503-6200-530.14-12 LIFE INSURANCE 1,052 - 1,052503-6200-530.14-14 EMPLOYEE ASSISTANCE PROG 238 - 238503-6200-530.14-15 DENTAL INSURANCE 3,544 - 3,544503-6200-530.14-16 VISION INSURANCE 794 - 794503-6200-530.14-17 MASA 430 - 430503-6200-530.14-18 TELEPHONE DOC 208 - 208503-6200-530.14-21 TAXES/FICA-MEDICARE 24,578 - 24,578503-6200-530.14-32 RETIREMENT/PERA 44,016 - 44,016503-6200-530.14-41 WORKERS' COMPENSATION 9,392 - 9,392503-6200-530.14-59 OTHER BENEFITS - - -503-6200-530.14-90 PENSION BENEFIT EXPENSE - - -503-6200-530.14-99 SALARY CAPITAL CONTRA ACT - - -503-6200-530.21-02 LIABILITY 3,277 - 3,277503-6200-530.22-14 LAB TESTING 36,530 - 36,530503-6200-530.22-26 INSURANCE CLAIMS - - -503-6200-530.22-98 OTHER 1,360 - 1,360503-6200-530.23-01 PUBLICATION FEES - - -503-6200-530.25-02BUILDINGS 66,500 - 66,500503-6200-530.25-05 MACHINERY/TOOLS 200 - 200503-6200-530.25-08 LABORATORY 28,928 - 28,928503-6200-530.25-15 GASB 62 MEMBRANE PURCHASE 90,000 - 90,000503-6200-530.25-23 PUMP 4,000 - 4,000503-6200-530.25-26 STORAGE TANK - - -503-6200-530.25-98 OTHER EQUIPMENT/MACHINERY 44,000 - 44,000503-6200-530.26-01 OFFICE SUPPLIES 700 - 700503-6200-530.26-02 POSTAGE 250 - 250503-6200-530.26-03 PRINTING/FORMS 300 - 300503-6200-530.26-04 FREIGHT/SHIPPING 1,000 - 1,000503-6200-530.26-05 JANITORIAL 450 - 450503-6200-530.26-06 SMALL TOOLS 1,000 - 1,000503-6200-530.26-07 SMALL HARDWARE 3,500 - 3,500503-6200-530.26-09 CHEMICAL 140,000 - 140,000503-6200-530.26-14 LABORATORY 37,000 - 37,000503-6200-530.26-34 METER 30,000 - 30,000Attach C - Recap of Budget Adj Page 93 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6200-530.26-40 PURIFICATION EQUIPMENT 62,000 - 62,000503-6200-530.26-95 OTHER EQUIPMENT 4,000 - 4,000503-6200-530.27-21 EMPLOYEE RECRUITMENT - - -503-6200-530.28-01 TELEPHONE 7,300 - 7,300503-6200-530.28-02 NATURAL GAS 14,500 - 14,500503-6200-530.28-03 ELECTRICAL ENERGY 76,000 - 76,000503-6200-530.28-04 WATER 500 - 500503-6200-530.28-05 SEWER 49,000 - 49,000503-6200-530.28-11 PROPANE GAS 7,200 - 7,200503-6300-540.11-01 SUPERVISORS 17,140 - 17,140503-6300-540.11-02 REGULAR STAFF 812,867 - 812,867503-6300-540.11-03 SEASONAL STAFF - - -503-6300-540.11-04 STAFF OVERTIME 80,000 - 80,000503-6300-540.11-05 SEASONAL OVERTIME - - -503-6300-540.13-01 CELL PHONE 11,995 - 11,995503-6300-540.13-03 VEHICLE ALLOWANCE - - -503-6300-540.14-11 MEDICAL INSURANCE 198,558 - 198,558503-6300-540.14-12 LIFE INSURANCE 3,362 - 3,362503-6300-540.14-14 EMPLOYEE ASSISTANCE PROG 761 - 761503-6300-540.14-15 DENTAL INSURANCE 16,640 - 16,640503-6300-540.14-16VISION INSURANCE 3,138 - 3,138503-6300-540.14-17 MASA 1,373 - 1,373503-6300-540.14-18 TELEPHONE DOC 666 - 666503-6300-540.14-21 TAXES/FICA-MEDICARE 69,616 - 69,616503-6300-540.14-32 RETIREMENT/PERA 124,671 - 124,671503-6300-540.14-41 WORKERS' COMPENSATION 21,532 - 21,532503-6300-540.14-59 OTHER BENEFITS - - -503-6300-540.14-90 PENSION BENEFIT EXPENSE - - -503-6300-540.14-99 SALARY CAPITAL CONTRA ACT - - -503-6300-540.21-01 PROPERTY 2,150 - 2,150503-6300-540.21-02 LIABILITY 6,482 - 6,482503-6300-540.21-50 UNEMPLOYMENT - - -503-6300-540.22-02 ENGINEERING 24,750 - 24,750503-6300-540.22-24 GIS 60,450 - 60,450503-6300-540.22-26 INSURANCE CLAIMS 5,000 - 5,000503-6300-540.22-98 OTHER 7,000 - 7,000503-6300-540.24-02 REAL PROPERTY 10,200 - 10,200Attach C - Recap of Budget Adj Page 94 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6300-540.24-03 LEASE 7,915 - 7,915503-6300-540.25-01 MAINTENANCE CONTRACTS 12,000 - 12,000503-6300-540.25-02 BUILDINGS 26,000 - 26,000503-6300-540.25-04 VEHICLE EQUIPMENT 25,000 - 25,000503-6300-540.25-05 MACHINERY/TOOLS 1,250 - 1,250503-6300-540.25-06 METERS 1,500 - 1,500503-6300-540.25-09 VEHICLE REPAIRS-FLEET SHP 71,735 - 71,735503-6300-540.25-21 WATER SYSTEM 114,500 - 114,500503-6300-540.25-22 WATER HYDRANT 6,000 - 6,000503-6300-540.25-23 PUMP 9,000 - 9,000503-6300-540.25-34 CUSTOMER SERVICE LINES 7,500 - 7,500503-6300-540.25-44 FUTURE VEHICLE PURCHASE - - -503-6300-540.25-98 OTHER EQUIPMENT/MACHINERY 14,800 - 14,800503-6300-540.26-01 OFFICE SUPPLIES 4,000 - 4,000503-6300-540.26-04 FREIGHT/SHIPPING 700 - 700503-6300-540.26-05 JANITORIAL 350 - 350503-6300-540.26-06 SMALL TOOLS 20,500 - 20,500503-6300-540.26-07 SMALL HARDWARE 4,500 - 4,500503-6300-540.26-08 LUMBER/PAINT 2,500 - 2,500503-6300-540.26-13 MEDICAL 1,000 - 1,000503-6300-540.26-17CATERING/SPEC CIRCUMSTANC 2,000 - 2,000503-6300-540.26-23 FURNITURE/FIXTURES 3,500 - 3,500503-6300-540.26-25 ENERGY EFFICIENCY 1,500 - 1,500503-6300-540.26-32 DATA PROCESSING SOFTWARE 8,500 - 8,500503-6300-540.26-33 DATA PROCESSING EQUIPMENT 11,500 - 11,500503-6300-540.26-34 METER 8,000 - 8,000503-6300-540.26-39 FUEL & OIL 18,000 - 18,000503-6300-540.26-42 OFFICE EQUIPMENT 2,500 - 2,500503-6300-540.26-46 COMMUNICATION EQUIPMENT 4,000 - 4,000503-6300-540.26-48 SHOP EQUIPMENT 1,500 - 1,500503-6300-540.26-95 OTHER EQUIPMENT 8,000 - 8,000503-6300-540.27-01 PERSONAL SAFETY EQUIPMENT 14,000 - 14,000503-6300-540.27-21 EMPLOYEE RECRUITMENT - - -503-6300-540.28-01 TELEPHONE 5,000 - 5,000503-6300-540.28-02 NATURAL GAS 8,700 - 8,700503-6300-540.28-03 ELECTRICAL ENERGY 24,000 - 24,000503-6300-540.28-04 WATER 700 - 700Attach C - Recap of Budget Adj Page 95 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6300-540.28-05 SEWER - - -503-6300-540.28-06 TRASH DISPOSAL 3,500 - 3,500503-6300-540.29-25 PROMOTION - - -503-6300-540.29-90 SHORT/OVER INVENTORY ACCT - - -503-6300-540.29-95 DEPRECIATION - - -503-6300-540.29-97 ACCUMULATED PLANT - - -503-6400-550.11-01 SUPERVISORS 37,818 - 37,818503-6400-550.11-02 REGULAR STAFF 57,018 - 57,018503-6400-550.11-03 SEASONAL STAFF - - -503-6400-550.11-04 STAFF OVERTIME 4,000 - 4,000503-6400-550.11-05 SEASONAL OVERTIME 50 - 50503-6400-550.13-01 CELL PHONE 48 - 48503-6400-550.13-03 VEHICLE ALLOWANCE - - -503-6400-550.14-11 MEDICAL INSURANCE 19,138 - 19,138503-6400-550.14-12 LIFE INSURANCE 400 - 400503-6400-550.14-14 EMPLOYEE ASSISTANCE PROG 90 - 90503-6400-550.14-15 DENTAL INSURANCE 1,518 - 1,518503-6400-550.14-16 VISION INSURANCE 359 - 359503-6400-550.14-17 MASA 164 - 164503-6400-550.14-18 TELEPHONE DOC 80 - 80503-6400-550.14-21TAXES/FICA-MEDICARE 7,565 - 7,565503-6400-550.14-32 RETIREMENT/PERA 13,547 - 13,547503-6400-550.14-41 WORKERS' COMPENSATION 266 - 266503-6400-550.14-59 OTHER BENEFITS - - -503-6400-550.14-90 PENSION BENEFIT EXPENSE - - -503-6400-550.14-99 SALARY CAPITAL CONTRA ACT - - -503-6400-550.21-02 LIABILITY 1,424 - 1,424503-6400-550.21-50 UNEMPLOYMENT - - -503-6400-550.22-09 INFO TECHNOLOGY SERVICES - - -503-6400-550.22-10 BANK FEES 250 - 250503-6400-550.22-13 CONTRACT/SKILLED SERVICES 500 - 500503-6400-550.22-98 OTHER 40,850 - 40,850503-6400-550.26-02 POSTAGE 24,800 - 24,800503-6400-550.26-03 PRINTING/FORMS 3,600 - 3,600503-6400-550.26-04 FREIGHT/SHIPPING 400 - 400503-6400-550.26-17 CATERING/SPEC CIRCUMSTANC - - -503-6400-550.26-33 DATA PROCESSING 300 - 300Attach C - Recap of Budget Adj Page 96 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6400-550.26-34 METER 40,000 - 40,000503-6400-550.26-42 OFFICE EQUIPMENT - - -503-6400-550.27-04 EDUCATION/TRAINING 2,000 - 2,000503-6400-550.27-21 EMPLOYEE RECRUITMENT - - -503-6400-550.29-07 UNCOLLECTIBLE ACCOUNTS 1,000 30,000 31,000503-6500-560.11-01 SUPERVISORS 144,810 - 144,810503-6500-560.11-02 REGULAR STAFF 126,496 - 126,496503-6500-560.11-04 STAFF OVERTIME 5,000 - 5,000503-6500-560.13-01 CELL PHONE 1,235 - 1,235503-6500-560.13-03 VEHICLE ALLOWANCE 240 - 240503-6500-560.14-11 MEDICAL INSURANCE 45,340 - 45,340503-6500-560.14-12 LIFE INSURANCE 778 - 778503-6500-560.14-14 EMPLOYEE ASSISTANCE PROG 176 - 176503-6500-560.14-15 DENTAL INSURANCE 3,750 - 3,750503-6500-560.14-16 VISION INSURANCE 775 - 775503-6500-560.14-17 MASA 318 - 318503-6500-560.14-18 TELEPHONE DOC 154 - 154503-6500-560.14-21 TAXES/FICA-MEDICARE 21,156 - 21,156503-6500-560.14-31 RETIREMENT/ICMA 401(A) 1,013 - 1,013503-6500-560.14-32 RETIREMENT/PERA 36,234 - 36,234503-6500-560.14-35RETIREMENT/ F.P.P.A - - -503-6500-560.14-41 WORKERS' COMPENSATION 3,606 - 3,606503-6500-560.14-59 OTHER BENEFITS - - -503-6500-560.14-90 PENSION BENEFIT EXPENSE - - -503-6500-560.14-99 SALARY CAPITAL CONTRA ACT - - -503-6500-560.21-01 PROPERTY 35,154 - 35,154503-6500-560.21-02 LIABILITY 2,378 - 2,378503-6500-560.22-01 AUDITING 16,666 - 16,666503-6500-560.22-02 ENGINEERING - - -503-6500-560.22-06 MEDICAL 250 - 250503-6500-560.22-07 RECORDING FEES 155 - 155503-6500-560.22-08 LEGAL 25,000 - 25,000503-6500-560.22-09 INFO TECHNOLOGY SERVICES 89,482 - 89,482503-6500-560.22-10 BANK SERVICE 1,500 - 1,500503-6500-560.22-24 GIS - - -503-6500-560.22-33 DATA PROCESSING - - -503-6500-560.22-89 UTILITY FINANCIAL STUDIES 4,000 - 4,000Attach C - Recap of Budget Adj Page 97 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-6500-560.22-98 OTHER 10,000 - 10,000503-6500-560.23-01 PUBLICATION FEES 750 - 750503-6500-560.24-02 REAL PROPERTY 45,200 - 45,200503-6500-560.24-03 LEASE - - -503-6500-560.25-01 MAINTENANCE CONTRACTS 26,333 - 26,333503-6500-560.26-01 OFFICE SUPPLIES 1,700 - 1,700503-6500-560.26-02 POSTAGE 1,000 - 1,000503-6500-560.26-03 PRINTING/FORMS 1,000 - 1,000503-6500-560.26-13 MEDICAL 1,400 - 1,400503-6500-560.26-17 CATERING/SPEC CIRCUMSTANC 2,200 - 2,200503-6500-560.26-42 OFFICE EQUIPMENT 1,000 - 1,000503-6500-560.26-46 COMMUNICATION EQUIPMENT - - -503-6500-560.27-02 UNIFORM ALLOWANCE 13,500 - 13,500503-6500-560.27-04 EDUCATION/TRAINING 42,100 - 42,100503-6500-560.27-05 MEMBER DUES/SUBSCRIPTIONS 16,870 - 16,870503-6500-560.27-06 EMPLOYEE RECOGNITION 1,200 - 1,200503-6500-560.27-07 MILEAGE REIMBURSEMENT 750 - 750503-6500-560.27-21 EMPLOYEE RECRUITMENT - - -503-6500-560.28-01 TELEPHONE - - -503-6500-560.29-08 PAYMENT IN LIEU OF TAXES 6,919 - 6,919503-6500-560.29-10FRANCHISE FEES 109,901 - 109,901503-6500-560.91-28 HOUSING - - -503-6600-491.90-01 GENERAL 138,536 - 138,536503-6600-491.90-04 COMMUNITY REINVESTMENT - - -503-6600-491.90-06 MEDICAL INSURANCE - - -503-6600-491.90-35 VEHICLE REPLACEMENT - - -503-6700-470.22-10 BANK SERVICE - - -503-6700-470.29-67 AMORT EXP/BOND ISSUE COST - - -503-6700-470.41-01 PRINCIPAL ON BONDS 303,674 - 303,674503-6700-470.41-02 INTEREST ON BONDS 110,767 - 110,767503-6700-470.41-05 PRINCIPAL/CAPITAL LEASE 2,066 - 2,066503-6700-470.41-06 INTEREST/CAPITAL LEASE 708 - 708503-7000-580.31-11 LAND - - -503-7000-580.32-22 BUILDING REMODELING 13,315,601 - 13,315,601503-7000-580.33-30 STATION EQUIPMENT - - -503-7000-580.33-31 FURNITURE/FIXTURES 45,000 - 45,000503-7000-580.33-32 OFFICE EQUIPMENT 4,000 - 4,000Attach C - Recap of Budget Adj Page 98 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - 19,000503-7000-580.33-34 METERS 566,457 - 566,457503-7000-580.33-36 COMMUNICATION EQUIPMENT 144,702 - 144,702503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 - 16,000503-7000-580.33-38 SHOP EQUIPMENT - - -503-7000-580.33-40 PURIFICATION EQUIPMENT 16,000 - 16,000503-7000-580.33-41 TOOLS 30,000 - 30,000503-7000-580.33-42 HYDRANTS - - -503-7000-580.33-98 OTHER EQUIPMENT 25,000 - 25,000503-7000-580.34-42 TRUCKS 97,000 - 97,000503-7000-580.34-98 OTHER MACHINERY/EQUIPMENT - - -503-7000-580.35-54 WATER SYSTEM 2,979,597 - 2,979,597503-7000-580.35-62 UT SYSTEM MASTER PLAN 80,000 - 80,000503-7000-580.37-01 SOFTWARE DEVELOPMENT 49,222 - 49,222503-7000-580.37-10 WATER RIGHTS 69,690 - 69,690503-7000-580.39-99 CAPITALIZATION CONTRA - - -606-0000-341.80-00 INS. STOP LOSS (250,000) - (250,000)606-0000-361.00-00 INTEREST EARNINGS (20,000) 5,000 (15,000)606-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -606-0000-380.20-00 OTHER (250) - (250)606-0000-380.20-60INSURANCE PREMIUMS (2,219,328)(17,209) (2,236,537)606-0000-391.91-01 GENERAL - - -606-0000-391.92-20 OPEN SPACE - - -606-0000-391.92-22 COMMUNITY SERVICES FUND - - -606-0000-391.95-02 LIGHT AND POWER - - -606-0000-391.95-03 WATER - - -606-0000-391.96-12 FLEET SERVICE - - -606-0000-391.96-25 INFORMATION TECH SERVICE - - -606-4200-635.14-60 POST EMPLOYMENT INSURANCE - - -606-4200-635.14-65 OTHER POSTEMPLOYMENT BENF - - -606-4200-635.14-70 EMERGENCY CARE SERVICES - - -606-4200-635.22-08 LEGAL - - -606-4200-635.22-28 BENEFIT CONSULTANT FEE - - -606-4200-635.22-29 BENEFIT ADMIN FEE 984,000 - 984,000606-4200-635.22-75 WELLNESS PROGRAM EXPENSE 10,000 - 10,000606-4200-635.22-90 ACTUARIAL STUDY - - -606-4200-635.22-98 OTHER - - -Attach C - Recap of Budget Adj Page 99 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 606-4200-635.29-11 HEALTH BENEFIT PAYMENT 1,490,000 - 1,490,000606-4200-635.29-21 PREMIUM HOLIDAY 9,000 - 9,000606-4200-635.60-01 CONTINGENCIES - - -606-9000-491.90-01 GENERAL - - -612-0000-333.00-00 FEDERAL GRANT - - -612-0000-334.20-00 OPERATING GRANT - - -612-0000-346.10-00 VEHICLE LABOR (506,219) 5,000 (501,219)612-0000-346.20-00 VEHICLE OVERHEAD - - -612-0000-361.00-00 INTEREST EARNINGS (1,547) - (1,547)612-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -612-0000-380.20-00 OTHER - - -612-0000-380.30-00 SALES OF FIXED ASSETS - - -612-0000-380.40-00 GAIN/LOSS REVENUE - - -612-4300-610.11-01 SUPERVISORS 6,591 - 6,591612-4300-610.11-02 REGULAR STAFF 245,059 (52,277) 192,782612-4300-610.11-03 SEASONAL STAFF - - -612-4300-610.11-04 STAFF OVERTIME 12,000 - 12,000612-4300-610.11-05 SEASONAL OVERTIME - - -612-4300-610.13-01 CELL PHONE 1,334 - 1,334612-4300-610.13-03 VEHICLE ALLOWANCE - - -612-4300-610.14-11MEDICAL INSURANCE 45,106 (501)44,605612-4300-610.14-12 LIFE INSURANCE 822 - 822612-4300-610.14-14 EMPLOYEE ASSISTANCE PROG 186 - 186612-4300-610.14-15 DENTAL INSURANCE 3,006 - 3,006612-4300-610.14-16 VISION INSURANCE 587 - 587612-4300-610.14-17 MASA 336 - 336612-4300-610.14-18 TELEPHONE DOC 163 - 163612-4300-610.14-21 TAXES/FICA-MEDICARE 20,169 (3,999) 16,170612-4300-610.14-31 RETIREMENT/ICMA 401(A) 412 - 412612-4300-610.14-32 RETIREMENT/PERA 35,461 (7,161) 28,300612-4300-610.14-41 WORKERS' COMPENSATION 13,004 - 13,004612-4300-610.14-59 OTHER BENEFITS - - -612-4300-610.14-99 SALARY CAPITAL CONTRA ACT - - -612-4300-610.21-01 PROPERTY 477 - 477612-4300-610.21-02 LIABILITY 1,458 - 1,458612-4300-610.21-50 UNEMPLOYMENT - - -612-4300-610.22-06 MEDICAL - - -Attach C - Recap of Budget Adj Page 100 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 612-4300-610.22-09 INFO TECHNOLOGY SERVICES 12,783 - 12,783612-4300-610.22-10 BANK SERVICE - - -612-4300-610.22-13 CONTRACT/SKILLED SERVICES - - -612-4300-610.22-98 OTHER 989 - 989612-4300-610.23-01 PUBLICATION FEES 100 - 100612-4300-610.24-02 REAL PROPERTY 89 - 89612-4300-610.25-01 MAINTENANCE CONTRACTS 6,192 - 6,192612-4300-610.25-02 BUILDINGS 3,200 - 3,200612-4300-610.25-03 FURNITURE/FIXTURES 1,100 - 1,100612-4300-610.25-04 VEHICLE EQUIPMENT 602 - 602612-4300-610.25-05 MACHINERY/TOOLS 3,150 - 3,150612-4300-610.25-09 VEHICLE REPAIRS-FLEET SHP 3,587 - 3,587612-4300-610.25-44 FUTURE VEHICLE PURCHASE 10,253 - 10,253612-4300-610.26-01 OFFICE SUPPLIES 850 - 850612-4300-610.26-04 FREIGHT/SHIPPING 50 - 50612-4300-610.26-06 SMALL TOOLS 500 - 500612-4300-610.26-13 MEDICAL 400 - 400612-4300-610.26-17 CATERING/SPEC CIRCUMSTANC 550 - 550612-4300-610.26-23 FURNITURE/FIXTURES 1,500 - 1,500612-4300-610.26-31 SHOP SUPPLIES - - -612-4300-610.26-33DATA PROCESSING EQUIPMENT - - -612-4300-610.26-39 FUEL & OIL 1,540 - 1,540612-4300-610.26-48 SHOP EQUIPMENT 6,000 - 6,000612-4300-610.27-01 PERSONAL SAFETY EQUIPMENT 3,200 - 3,200612-4300-610.27-02 UNIFORM ALLOWANCE 1,250 - 1,250612-4300-610.27-04 EDUCATION/TRAINING 4,850 (4,600) 250612-4300-610.27-05 MEMBER DUES/SUBSCRIPTIONS 480 - 480612-4300-610.27-06 EMPLOYEE RECOGNITION 240 - 240612-4300-610.27-07 MILEAGE REIMBURSEMENT 1,500 - 1,500612-4300-610.27-21 EMPLOYEE RECRUITMENT - - -612-4300-610.28-01 TELEPHONE 600 - 600612-4300-610.28-02 NATURAL GAS 4,200 - 4,200612-4300-610.28-03 ELECTRICAL ENERGY 1,800 - 1,800612-4300-610.28-04 WATER 350 - 350612-4300-610.28-05 SEWER 465 - 465612-4300-610.29-90 SHORT/OVER INVENTORY ACCT - - -612-4300-610.29-95 DEPRECIATION - - -Attach C - Recap of Budget Adj Page 101 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 612-4300-610.29-96 FLEET CLEARING ACCOUNT - - -612-4300-610.29-97 ACCUMULATED PLANT - - -612-4300-610.60-01 CONTINGENCIES - - -612-7000-610.32-21 BUILDING ACQUISITION 400,000 (400,000) -612-7000-610.32-22 BUILDING REMODELING 30,000 (20,000) 10,000612-7000-610.33-33 DATA PROCESSING EQUIPMENT - - -612-7000-610.33-36 COMMUNICATION EQUIPMENT - - -612-7000-610.33-41 TOOLS - - -612-7000-610.33-98 OTHER EQUIPMENT - - -612-7000-610.34-42 TRUCKS - - -612-7000-610.34-43 HEAVY EQUIPMENT - - -612-7000-610.39-99 CAPITALIZATION CONTRA - - -612-9000-491.90-06 MEDICAL INSURANCE - - -612-9000-491.90-35 VEHICLE REPLACEMENT - - -625-0000-333.00-00 FEDERAL GRANT - - -625-0000-334.20-00 OPERATING GRANT - - -625-0000-341.22-09 INFO TECHNOLOGY SERVICES (873,518) - (873,518)625-0000-341.25-01 PHONE MAINTENANCE FEES (19,211) - (19,211)625-0000-341.40-00 SALE MAPS & PUBLICATIONS - - -625-0000-361.00-00 INTEREST EARNINGS (5,000) 1,000 (4,000)625-0000-362.00-00GAIN SALE OF INVESTMENTS - - -625-0000-380.20-00 OTHER (1,000) - (1,000)625-0000-380.20-50 FIBEROPTIC LEASE - - -625-0000-380.30-00 SALES OF FIXED ASSETS - - -625-0000-391.91-01 GENERAL - - -625-0000-391.92-07 MUSEUM - - -625-0000-391.92-22 COMMUNITY SERVICES FUND - - -625-0000-391.95-02 LIGHT AND POWER - - -625-0000-391.95-03 WATER - - -625-0000-391.96-12 FLEET SERVICE - - -625-0000-391.96-25 INFORMATION TECH SERVICE - - -625-2500-425.11-01 SUPERVISORS 7,142 - 7,142625-2500-425.11-02 REGULAR STAFF 364,100 - 364,100625-2500-425.11-03 SEASONAL STAFF - - -625-2500-425.11-04 STAFF OVERTIME 45,000 - 45,000625-2500-425.11-05 SEASONAL OVERTIME - - -625-2500-425.13-01 CELL PHONE 4,848 - 4,848Attach C - Recap of Budget Adj Page 102 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 625-2500-425.13-03 VEHICLE ALLOWANCE - - -625-2500-425.14-11 MEDICAL INSURANCE 75,475 - 75,475625-2500-425.14-12 LIFE INSURANCE 1,224 - 1,224625-2500-425.14-14 EMPLOYEE ASSISTANCE PROG 277 - 277625-2500-425.14-15 DENTAL INSURANCE 4,919 - 4,919625-2500-425.14-16 VISION INSURANCE 1,143 - 1,143625-2500-425.14-17 MASA 500 - 500625-2500-425.14-18 TELEPHONE DOC 243 - 243625-2500-425.14-21 TAXES/FICA-MEDICARE 31,842 - 31,842625-2500-425.14-32 RETIREMENT/PERA 57,025 - 57,025625-2500-425.14-41 WORKERS' COMPENSATION 603 - 603625-2500-425.14-59 OTHER BENEFITS - - -625-2500-425.14-99 SALARY CAPITAL CONTRA ACT - - -625-2500-425.21-01 PROPERTY 2,756 - 2,756625-2500-425.21-02 LIABILITY 2,157 - 2,157625-2500-425.21-50 UNEMPLOYMENT - - -625-2500-425.22-02 ENGINEERING - - -625-2500-425.22-08 LEGAL - - -625-2500-425.22-13 CONTRACT/SKILLED SERVICES 2,500 - 2,500625-2500-425.22-24 GIS 500 - 500625-2500-425.22-33DATA PROCESSING - - -625-2500-425.22-85 SPECIAL PROJECTS - - -625-2500-425.22-98 OTHER 8,500 - 8,500625-2500-425.23-01 PUBLICATION FEES 500 - 500625-2500-425.24-01 EQUIPMENT - - -625-2500-425.25-01 MAINTENANCE CONTRACTS 137,302 - 137,302625-2500-425.25-02 BUILDINGS - - -625-2500-425.25-03 FURNITURE/FIXTURES - - -625-2500-425.25-04 VEHICLE EQUIPMENT - - -625-2500-425.25-09 VEHICLE REPAIRS-FLEET SHP - - -625-2500-425.25-36 NETWORK EQUIPMENT 2,000 - 2,000625-2500-425.25-44 FUTURE VEHICLE PURCHASE - - -625-2500-425.25-98 OTHER EQUIPMENT/MACHINERY 1,900 - 1,900625-2500-425.26-01 OFFICE SUPPLIES 1,000 - 1,000625-2500-425.26-04 FREIGHT/SHIPPING 250 - 250625-2500-425.26-17 CATERING/SPEC CIRCUMSTANC - - -625-2500-425.26-23 FURNITURE/FIXTURES 1,000 - 1,000Attach C - Recap of Budget Adj Page 103 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 625-2500-425.26-32 DATA PROCESSING SOFTWARE 5,000 - 5,000625-2500-425.26-33 DATA PROCESSING EQUIPMENT 14,900 - 14,900625-2500-425.26-35 DATA PROCESSING 10,500 - 10,500625-2500-425.26-39 FUEL & OIL - - -625-2500-425.26-42 OFFICE EQUIPMENT 1,000 - 1,000625-2500-425.26-43 HEAVY EQUIPMENT - - -625-2500-425.26-46 COMMUNICATION EQUIPMENT 6,300 - 6,300625-2500-425.26-95 OTHER EQUIPMENT - - -625-2500-425.27-02 UNIFORM ALLOWANCE 300 - 300625-2500-425.27-04 EDUCATION/TRAINING 5,900 - 5,900625-2500-425.27-05 MEMBER DUES/SUBSCRIPTIONS 50 - 50625-2500-425.27-06 EMPLOYEE RECOGNITION 700 - 700625-2500-425.27-07 MILEAGE REIMBURSEMENT 300 - 300625-2500-425.27-21 EMPLOYEE RECRUITMENT - - -625-2500-425.28-01 TELEPHONE - - -625-2500-425.29-95 DEPRECIATION - - -625-2500-425.29-97 ACCUMULATED PLANT - - -625-2500-425.33-32 OFFICE EQUIPMENT - - -625-2500-425.33-33 DATA PROCESSING EQUIPMENT - - -625-2500-425.33-36 COMMUNICATION EQUIPMENT - - -625-2500-425.33-98OTHER EQUIPMENT 80,000 - 80,000625-2500-425.37-01 SOFTWARE DEVELOPMENT - - -625-2500-425.39-99 CAPITALIZATION CONTRA - - -625-9000-491.90-06 MEDICAL INSURANCE - - -625-9000-491.95-02 LIGHT & POWER FUND - - -635-0000-341.25-44 FUTURE VEHICLE PURCHASE (478,139) - (478,139)635-0000-361.00-00 INTEREST EARNINGS (750) - (750)635-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -635-0000-380.20-00 OTHER - - -635-0000-380.30-00 SALES OF FIXED ASSETS - - -635-0000-391.91-01 GENERAL - - -635-0000-391.92-07 MUSEUM - - -635-0000-391.92-08 CONFERENCE CENTER - - -635-0000-391.92-15 SPECIAL EVENTS - - -635-0000-391.92-17 SENIOR CENTER - - -635-0000-391.92-22 COMMUNITY SERVICES FUND - - -635-0000-391.95-02 LIGHT AND POWER - - -Attach C - Recap of Budget Adj Page 104 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 635-0000-391.95-03 WATER - - -635-0000-391.96-12 FLEET SERVICE - - -635-3500-435.22-10 BANK FEES - - -635-3500-435.26-46 COMMUNICATION EQUIPMENT - - -635-3500-435.26-95 OTHER EQUIPMENT - - -635-3500-435.29-95 DEPRECIATION - - -635-3500-435.29-97 ACCUMULATED PLANT - - -635-7000-435.33-98 OTHER EQUIPMENT - - -635-7000-435.34-42 TRUCKS 538,904 - 538,904635-7000-435.39-99 CAPITALIZATION CONTRA - - -635-9000-491.95-02 LIGHT & POWER FUND - - -635-9000-491.95-03 WATER FUND - - -645-0000-333.00-00 FEDERAL GRANT - - -645-0000-334.20-00 OPERATING GRANT - - -645-0000-341.21-01 PROPERTY RISK CHARGES (175,813) - (175,813)645-0000-341.21-02 LIABILITY RISK CHARGES (131,531) - (131,531)645-0000-361.00-00 INTEREST EARNINGS - - -645-0000-362.00-00 GAIN SALE OF INVESTMENTS - - -645-0000-380.20-00 OTHER - - -645-0000-380.20-50 FIBEROPTIC LEASE - - -645-0000-380.30-00SALES OF FIXED ASSETS - - -645-0000-391.91-01 GENERAL - - -645-0000-391.95-02 LIGHT AND POWER - - -645-0000-391.95-03 WATER - - -645-0000-391.96-12 FLEET SERVICE - - -645-0000-391.96-25 INFORMATION TECH SERVICE - - -645-4100-410.11-01 SUPERVISORS - - -645-4100-410.11-02 REGULAR STAFF - - -645-4100-410.11-03 SEASONAL STAFF - - -645-4100-410.11-04 STAFF OVERTIME - - -645-4100-410.11-05 SEASONAL OVERTIME - - -645-4100-410.13-01 CELL PHONE - - -645-4100-410.13-03 VEHICLE ALLOWANCE - - -645-4100-410.14-11 MEDICAL INSURANCE - - -645-4100-410.14-12 LIFE INSURANCE - - -645-4100-410.14-14 EMPLOYEE ASSISTANCE PROG - - -645-4100-410.14-15 DENTAL INSURANCE - - -Attach C - Recap of Budget Adj Page 105 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 645-4100-410.14-16 VISION INSURANCE - - -645-4100-410.14-17 MASA - - -645-4100-410.14-18 TELEPHONE DOC - - -645-4100-410.14-21 TAXES/FICA-MEDICARE - - -645-4100-410.14-32 RETIREMENT/PERA - - -645-4100-410.14-41 WORKERS' COMPENSATION - - -645-4100-410.14-99 SALARY CAPITAL CONTRA ACT - - -645-4100-410.21-01 PROPERTY 155,792 - 155,792645-4100-410.21-02 LIABILITY 116,552 - 116,552645-4100-410.21-50 UNEMPLOYMENT - - -645-4100-410.22-02 ENGINEERING - - -645-4100-410.22-08 LEGAL - - -645-4100-410.22-13 CONTRACT/SKILLED SERVICES - - -645-4100-410.22-24 GIS - - -645-4100-410.22-26 INSURANCE CLAIMS 35,000 - 35,000645-4100-410.22-33 DATA PROCESSING - - -645-4100-410.22-85 SPECIAL PROJECTS - - -645-4100-410.22-98 OTHER - - -645-4100-410.23-01 PUBLICATION FEES - - -645-4100-410.24-01 EQUIPMENT - - -645-4100-410.25-01MAINTENANCE CONTRACTS - - -645-4100-410.25-02 BUILDINGS - - -645-4100-410.25-03 FURNITURE/FIXTURES - - -645-4100-410.25-04 VEHICLE EQUIPMENT - - -645-4100-410.25-09 VEHICLE REPAIRS-FLEET SHP - - -645-4100-410.25-36 NETWORK EQUIPMENT - - -645-4100-410.25-44 FUTURE VEHICLE PURCHASE - - -645-4100-410.25-98 OTHER EQUIPMENT/MACHINERY - - -645-4100-410.26-01 OFFICE SUPPLIES - - -645-4100-410.26-04 FREIGHT/SHIPPING - - -645-4100-410.26-17 CATERING/SPEC CIRCUMSTANC - - -645-4100-410.26-23 FURNITURE/FIXTURES - - -645-4100-410.26-32 DATA PROCESSING SOFTWARE - - -645-4100-410.26-33 DATA PROCESSING EQUIPMENT - - -645-4100-410.26-35 DATA PROCESSING - - -645-4100-410.26-39 FUEL & OIL - - -645-4100-410.26-42 OFFICE EQUIPMENT - - -Attach C - Recap of Budget Adj Page 106 of 107
ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Amended Budget Amendment 2020 Amended Budget 645-4100-410.26-43 HEAVY EQUIPMENT - - -645-4100-410.26-46 COMMUNICATION EQUIPMENT - - -645-4100-410.26-95 OTHER EQUIPMENT - - -645-4100-410.27-02 UNIFORM ALLOWANCE - - -645-4100-410.27-04 EDUCATION/TRAINING - - -645-4100-410.27-05 MEMBER DUES/SUBSCRIPTIONS - - -645-4100-410.27-06 EMPLOYEE RECOGNITION - - -645-4100-410.27-07 MILEAGE REIMBURSEMENT - - -645-4100-410.27-21 EMPLOYEE RECRUITMENT - - -645-4100-410.28-01 TELEPHONE - - -645-4100-410.29-95 DEPRECIATION - - -645-4100-410.29-97 ACCUMULATED PLANT - - -645-4100-410.33-32 OFFICE EQUIPMENT - - -645-4100-410.33-33 DATA PROCESSING EQUIPMENT - - -645-4100-410.33-36 COMMUNICATION EQUIPMENT - - -645-4100-410.33-98 OTHER EQUIPMENT - - -645-4100-410.37-01 SOFTWARE DEVELOPMENT - - -645-4100-410.39-99 CAPITALIZATION CONTRA - - -Attach C - Recap of Budget Adj Page 107 of 107
4/28/2020
1
COVID-19
Budget Impacts
April 28, 2020
Projections
1
Introduction
The COVID-19 pandemic
Unprecedented in many of our lifetimes
Has significant impacts to many
aspects of American life, including:
Individuals
Health Care Providers
Businesses
Governments
Many, many more
2
4/28/2020
2
Introduction
Prompted National, State, County
and Local actions
March 11 – Colorado Governor
declares a state of emergency
March 17 – State orders bars and
restaurants to suspend dine-in services
March 20 – Rocky Mountain National
Park closes to visitors
3
Introduction
Prompted National, State, County and
Local actions
March 21 - Larimer County and Town
issues orders to close short-term lodging
accommodations
March 25 – Governor & Larimer County
issue stay-at-home orders
4
4/28/2020
3
Introduction
Prompted National, State, County and
Local actions
April 6 – Governor & Larimer County
extends stay-at-home order through
April 26
April 8 – Larimer County and Town
extend orders closing short-term lodging
accommodations through April 26
5
Introduction
Ultimate impact of COVID-19 event is
unknown
Town must act now by revising the
2020 budget to remain financially
sound
For remainder of 2020
For future years
6
4/28/2020
4
Present
Town Financial
Situation
Actions have resulted in significant
reductions in entire local economy
Individual workers impacted
Businesses impacted
Town government
Other Local Agencies and Nonprofits
7
Present
Town Financial
Situation
Impacts to the local economy
directly impact Town revenues
67% of General Fund revenue is
sales taxes
8
4/28/2020
5
Present
Town Financial
Situation
General Fund includes:
Police
Streets
Parks
Events
Community Development / Building Safety
A portion of Central Functions (TA, Finance,
HR, etc.)
Many other functions
9
General Fund
Reserves
Ended 2019 in a very strong
financial position
Estimated reserves of $11.4 million,
due in part to:
Unanticipated strong sales tax collections
at year end
Position vacancy savings
Capital project savings
10
4/28/2020
6
General Fund
Reserves
Strong reserves have benefited
community
Provided ability to fund some
community relief efforts
Provided time to evaluate impacts in
greater depth
11
General Fund
Reserves
Town is not immune and cannot
live off of the reserve “savings
account”
Town has reduced costs prior to
ramping up operations for summer
Must preserve fund balance for
potential 2021 impacts
12
4/28/2020
7
General Fund
Revenues
13
Sales
Taxes,
67%
Dept
Chgs for
Svc, 14%
Utility
Transfers,
9%
Other,
10%
GF REVENUESSales taxes are
most significant
funding source
Departmental
charges for
services is
second –
includes events,
building permits,
etc.
General Fund
Revenues
14
2019 Actuals Percentage of
2019 General
Fund
Amusements /
Recreation
$76,258 0.58%
Automotive 209,485 1.60%
Food 4,640,627 35.51%
Retail 2,513,523 19.23%
Lodging 3,917,585 29.97%
Construction 703,700 5.38%
Personal/
Professional
631,855 4.83%
Utilities 378,440 2.90%
Total $13,071,473 100.00%
Sales tax revenues are
grouped by 8 industry
sectors
Largest three sectors are:
Food
Retail
Lodging
These three sectors were
significantly impacted by
COVID-19 actions
4/28/2020
8
Other Impacts
COVID19 actions impacted more
than just sales taxes:
Events have been cancelled
Investment income reductions
Utility revenue reductions
Numerous other impacts
15
Sales Tax
Projections
Actual impacts to sales taxes (ST)
will be unknown until 2 months after
Due to ST collection process
ST collected at time of sale
ST remitted by next month’s due date
ST returns processed by State
ST remitted to Town by State
16
4/28/2020
9
Sales Tax
Projections
Assumptions:
Not based on any specific knowledge
of planned actions – just professional
judgement
Assumptions are expected to have
inaccuracies but are necessary to
make projections
17
Sales Tax
Projections
Assumptions:
Jan & Feb ST are residential baseline
Impacts began in mid-March 2020
Restrictions in place for April
Restrictions begin to be relaxed in
mid-May
Restrictions will be relaxed slowly
Full duration is unknown
18
4/28/2020
10
Sales Tax
Projections
Assumptions:
The event is worldwide
Local impact will be long-term
Recovery will be slow
Lack of disposable income will impact
# of guests
Nationwide layoffs
Pay reductions
19
Sales Tax
Projections
Methodology
Split 8 industry sectors into 63
classes
Allows a more detailed level of analysis
Used 2019 actual tax returns by
month
Not month remitted but actual sales
month
Only year with online sales reflected
20
4/28/2020
11
Sales Tax
Projections
Methodology
Used professional judgement to estimate
percentage of 2019 actuals
Month by month
Class by class
Estimates made by team including
Town Administrator & Assistant Town
Administrator
Town Clerk & Human Resources
Town Attorney
Finance Director
21
Sales Tax
Projections
Example: Food Industry Sector
Percentages estimated for each class on a month by
month basis
Detailed example in Agenda Packet Attachment B
22
Class
Codes
Class Industry
Category
51 Bakeries, Candy, Cheese,
Ice Cream
3 Food
52 Grocery Stores,Specialty
Food Stores
3 Food
53 Restaurants, Caterers,
Coffee Shops
3 Food
54 Retail Liquor Stores,
Distilleries, Wineries
3 Food
55 Farming & Ranching 3 Food
56 Food Manufacturing 3 Food
4/28/2020
12
Sales Tax
Projections
Ending Projection by Industry Sector
General Fund Reduction - $5.7 million
23
2020
Original
Budget
Amended
2020
Projection
General Fund
Percentage of
2020 Original
Budget
Amusements /
Recreation
$87,903 $31,957 36.3%
Automotive 211,221 114,658 54.2%
Food 4,816,532 2,751,007 57.1%
Retail 2,455,434 1,383,018 56.3%
Lodging 4,214,584 2,135,717 50.6%
Construction 639,270 508,883 79.6%
Personal/Professional 593,095 382,649 64.5%
Utilities 379,192 360,448 95.0%
Total $13,397,231 $7,668,337 57.2%
Sales Tax
Projections
24
$‐
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
TOWN OF ESTES PARK
SALES TAX COLLECTIONS BY MONTH OF SALE
PROJECTION AS OF APRIL 14, 2020
2018 2019 2020
Original
Budget
2020
Projection,
as of April 14
4/28/2020
13
Town
Revenue
Reductions
Total General Fund total revenue
reductions are projected at $6.2 million
Excludes transfer from Community
Reinvestment Fund
Other Funds impacted as well
Details in Agenda Packet Attachment C
25
Town
Expenditure
Reductions
Guiding Principles
Make initial reductions to provide a margin of
safety
Don’t be over-optimistic
Don’t cut too deep and hamper Town ability
to assist in recovery and provide community
services
Recognize that future reductions may be
necessary as the year progresses
26
4/28/2020
14
Town
Expenditure
Reductions
Project Change Process
Capital projects and consulting contracts
already under way were not removed from
the budget
Left in budget as placeholder for future planning
purposes
Work has been put on hold with no new costs
incurred
Facility Master Plan
US 36/Community Drive Roundabout
Vehicle / equipment acquisition 27
Town
Expenditure
Reductions
Vehicle and equipment acquisition &
replacement
Deferred any expenditure until future
authorization later this fall
May be deferred into 2021 entirely
Construction projects not started were
removed from budget
Deferred to 2021 or later 28
4/28/2020
15
Town
Expenditure
Reductions
Option 1 – As proposed
Leave projects underway in budget
Existing PO’s and contracts
Don’t spend until further authorization
May remove in second round if necessary
Option 2 - Suggested alternate
Cancel all projects and consulting contracts
immediately
Must cancel / suspend existing contracts if no
appropriation is available
29
Town
Expenditure
Reductions
General Fund projects
Removed – ($130,000)
Community Reinvestment Fund
projects
Removed – ($513,764)
Schedule of Projects
Agenda packet
Attachment C - Page 22
30
4/28/2020
16
Town
Expenditure
Reductions
Staffing Changes
Enacted hiring freeze for vacant positions
Specific exemptions approved by Town Administrator
Enacted temporary hiring freeze for seasonal
positions
Some seasonal staff may be brought on after this budget
amendment approval
No reduction in currently filled positions or pay
More reductions may be necessary if revenue
assumptions are too optimistic
31
Town
Expenditure
Reductions
Specific personnel reductions included in
proposed budget
32
Amount Fund Division Reduction in
Positions
Description
$75,765 General Planning 1 Planner 1 position unfilled for
2020
$22,018 General Police
Patrol
2 Reduce Community Service
Officers from 8 to 6 for 2020
$32,295 General Visitor
Services
1 Reduce part-time staffing by
81%
$49,948 General Parks 1 Parks Maintenance Worker
position unfilled for 2020
$78,635 General Parks 8 Reduce seasonal staff from
16 to 8 for 2020
$118,415 General Events 4 Reduce seasonal event staff
from 8 to 4, and reduce
hours for remaining 4
$377,076 17 Total
4/28/2020
17
General Fund
Reductions
Some highlights are:
Community Development – ($284,625)
Staffing and Comp Plan deferrals
Police – ($144,372)
Vacancy savings and other reductions
33
General Fund
Reductions
Visitor Center – ($116,995)
Seasonal staffing reductions
Defer exterior door replacement
Streets – ($116,710)
Move pavement marking to Street Imp Fund
Defer storm drainage projects
34
4/28/2020
18
General Fund
Reductions
Parks– ($174,314)
Seasonal staffing reductions
Full time staff vacancy deferral to 2021
Special Events – ($582,365)
Removed costs for cancelled events
Defer capital and maint. projects to 2021 or
later
35
Accounting
Reductions
Some proposed reductions are not
equivalent to “savings”
Cannot be appropriated to other purposes
Result of changes in revenue estimates
Required to evaluate net result of the
proposed changes
Required by accounting standards, state
statutes and the Town’s TABOR de-brucing
ballot language
36
4/28/2020
19
Accounting
Reductions
General Fund:
Community Services Grants (Outside
Entity Funding) – ($401,022)
Reduced transfer to Fire District to 7% of
sales tax projection
Transfers– ($3,549,632)
Transfer to Community Reinvestment Fund
37
Accounting
Reductions
Community Reinvestment Fund
Transfers – ($2,955,734)
Reduction per year end TABOR calculation
Community Center Fund
Transfer to Rec District ($358,056)
Reduced transfer per sales tax projection
38
4/28/2020
20
General Fund
Reductions
Additional expenditure reduction
details are explained in the
agenda memo and attachments
39
Use of General
Fund Reserves
General Fund budget as proposed
$6.8 million use of reserves
Policy # 660 set a 25% target
Projected ending reserve - 20.9%
Requesting permission to spend 4.1%
below the 25% reserve requirement
for the COVID19 event
Goal to replenish in 2021
40
4/28/2020
21
Conservation
Trust Fund
Increased $70,000
Accounts for share of Lottery
Proceeds
Restricted for Parks and Recreation
maintenance and projects
Appropriated $70k for Thumb open
space acquisition
41
Larimer County
Open Space
Fund
Increased $468,380
Accounts for share of County Open Space
funds
Restricted for open space, wildlife habitat, buffers to
RMNP, & trails maintenance and projects
Appropriated $586,700 for Thumb open space
acquisition
$171,700 of Open Space funds
$350,000 GOCO grant
$65,000 donations from other agencies
Reductions of $115,000 of other capital projects 42
4/28/2020
22
Trails Fund
Increased $583,706
Accounts for share of 1A sales tax
Restricted for trails projects
Appropriated $583,706 for Fall River
Trail project
$160,000 of Trails funds
$363,706 state grant
$60,000 donations from other agencies
43
Other Funds
Changes to other funds are
detailed in the budget memo and
attachments
Includes changes to utilities and
other special funds
44
4/28/2020
23
Summary
Proposed Budget Amendment formalizes
COVID19 impact projections within Town
budget
Resolution decreases appropriations by
$9,849,777
Provides for operational reductions while
preserving ability for Town to aid in
recovery
Includes grant funded projects for Thumb
open space and Fall River Trail projects
45
Summary
Recognize that if projections prove to be
too optimistic, further reductions may
become necessary and would be
implemented by a future budget
amendment
Staff recommendation: Approve the
supplemental budget resolution as
presented, utilizing 4.1% of General Fund
reserves
46
PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Brian Berg, Parks Maintenance Supervisor
Greg Muhonen, PE, Public Works Director
Date:
RE:
April 28, 2020
Resolution 24-20 Approve GOCO Grant Agreement for the Thumb Open Space
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Present the Great Outdoors Colorado (GOCO) grant agreement for The Thumb Open
Space.
Present Situation:
On December 10, 2019, the Town Board approved the GOCO grant application for
financial assistance to purchase land that is known as the Thumb Open Space. This
application was awarded to the Town on March 12, 2020. According to GOCO, this
grant application should be executed within 60 days of award notice. The grant award is
for $350,000, a significant portion of the proposed costs. As presented in the
application, this land is currently privately owned and encumbered by three
Conservation Easements. Limited public access is available from a 0.5 mile deeded trail
in the western parcel and a trail easement across a separate private parcel. The land
owner resides out of state and provides limited supervision of the property. Public use
(trespass) of the property commonly occurs by hikers and climbers.
Proposal:
Approve the GOCO Grant Agreement to support the Thump Open Space land
purchase.
Advantages:
•GOCO has a flexible timetable with purchasing the property 2 years from the grant
award (March 2022).
•Approving this Grant Agreement comes with significant support from other
organizations including the Estes Valley Land Trust, The Access Fund and Rocky
Mountain Conservancy.
•There are many advantages for the Town acquiring and managing this land that
were outlined in the grant application presentation to the Board.
Disadvantages:
•Not approving this Grant Agreement will result in the loss of financial contributions
and other support from GOCO and other organizations who have committed
significant time and money for the success of this project.
•The GOCO Grant requires a cost share and there is some uncertainty and concerns
for the Town’s economic recovery from the coronavirus pandemic.
Action Recommended:
Public Works staff seeks approval of the GOCO Grant Agreement for financial support
to purchase the Thumb Open Space land.
Finance/Resource Impact:
The anticipated costs of this acquisition and ongoing ownership were presented to the
Board with the proposed grant application. The Town contribution to the land acquisition
is proposed to be paid with Larimer County Open Lands funds ($171,700.00) and state
lottery Conservation Trust Funds ($70,000). Additionally, General Fund dollars
(approximately $6,900 from Streets and Parks Division operations) are proposed for
initial trailhead improvements. Costs for a management plan, parking lot enhancements,
signage and other items identified in a future management plan are not included and will
be identified and budgeted in the future. Ongoing maintenance expenses for the trails
are estimated to range from $1000 to $4500 (based on current assumptions), and will
be addressed in the annual budgeting process. The terms of a future management plan
may require additional funding from the Town.
Level of Public Interest
The level of interest from the neighboring property owners is high while the known
public interest from the broader community is moderate.
Sample Motion:
I move for the approval/denial of this GOCO Grant Agreement for the Thumb Open
Space.
Attachments:
Resolution 24-20
GOCO Grant Agreement for the Thumb Open Space (include Town Board Resolution
and budget)
GOCO Appraisal Guidelines including the GOCO Due Diligence Checklist
Thumb Open Space Proposed Budget
Resolution 46-19, approving the application
RESOLUTION 24-20
APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH GREAT OUTDOORS
COLORADO FOR GRANT FUNDING FOR THE THUMB OPEN SPACE PURCHASE
WHEREAS, the Town Board desires to enter the intergovernmental agreement
referenced in the title of this resolution for the purpose of purchasing the Thumb Open
Space.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
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GRANT AGREEMENT
Project Name: Thumb Open Space
Project Completion Date: March 12, 2022
Great Outdoors Colorado
Contract No.: 20044
PARTIES TO AGREEMENT
Board/GOCO: The State Board of the Great Outdoors Colorado Trust Fund
Address: 1900 Grant Street, Suite 725
Denver, CO 80203
Telephone: (303) 226-4521
Contact name: Courtney Bennett
Grantee: Town of Estes Park, Parks Division
Address: 170 MacGregor Avenue, Estes Park 80517
Contact name: Travis Machalek
Telephone: 970-577-3705
Partner: Estes Valley Land Trust
Address: 1191 Woodstock Drive #5
Contact name: Jeffrey Boring
Telephone: 970-577-6837
Date: April 22, 2020
EXHIBITS
Exhibit A Project Summary
Exhibit B Resolution
Exhibit C Approved Budget
Exhibit D GOCO Due Diligence Checklist for Local Government Land Acquisitions –
Closing
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RECITALS
A. The State Board of the Great Outdoors Colorado Trust Fund (“GOCO” or “Board”) is a
political subdivision of the State of Colorado, created by Article XXVII of the Colorado
Constitution, adopted at the November 1992 General Election, which article appropriates a
portion of the net proceeds of the Colorado Lottery to GOCO and directs GOCO to invest those
proceeds in the state’s parks, wildlife, open space, and recreational resources.
B. In 1994, GOCO created a statewide grant program pursuant to which eligible entities
could apply for grants for local government parks and outdoor recreation projects. Grantee listed
above (“Grantee”) submitted a detailed project application (“Project Application”) that
contemplates the acquisition of that certain real property described in the Project Application
(“Property”). GOCO approved Grantee’s Project Application, which is incorporated into this
Agreement by reference, on March 1, 2020, as described in GOCO’s project summary (“Project
Summary”), attached and incorporated as Exhibit A, subject to the execution of a detailed grant
agreement. GOCO and Grantee each have on file a copy of the Project Application. The
acquisition described in the Project Application and Project Summary is referred to as the
“Project.”
C. The parties intend this agreement to be the detailed grant agreement required by GOCO
(“Agreement”).
AGREEMENT
NOW, THEREFORE, in consideration of the parties’ mutual covenants contained in this
Agreement and other good and valuable consideration, the receipt and sufficiency of which are
acknowledged, the parties agree as follows:
SECTION 1 – PROJECT
1. Incorporation of Recitals. The Recitals set forth above are incorporated into this
Agreement.
2. Representations and Warranties of Grantee. Grantee is a Municipality, duly organized in
accordance with the laws of Colorado and has full and lawful authority to enter into, and comply
with the terms of, this Agreement. Grantee’s governing body has authorized entering into this
Agreement as evidenced by the resolution attached and incorporated as Exhibit B.
3. Grant and Project. GOCO awards to Grantee a grant in the amount not to exceed
$350,000.00 (“Grant”), subject to the terms and conditions set forth in this Agreement. The
Grant shall be used by Grantee solely to complete the Project as approved by GOCO. In the
event of a conflict between the Project Application and the Project Summary, the parties shall
resolve the conflict by mutual agreement.
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4. Project Scope. Grantee shall not materially modify the Project without the prior written
approval of the Executive Director of GOCO (“Executive Director”) or the Executive Director’s
designee, such approval to be in GOCO’s sole discretion. Any material modification to the
Project undertaken without GOCO’s prior written consent may be deemed a breach of this
Agreement, entitling GOCO to all remedies available under this Agreement. If Grantee
determines with reasonable probability that the Project will not or cannot be completed as
approved by the Board, Grantee will promptly so advise the Board and cooperate in good faith to
seek a resolution before any funds are advanced.
5. Grantee Efforts. Grantee agrees to use its best efforts to complete the Project in a timely
fashion and consistent with this Agreement and GOCO’s approvals related to the Project.
6. Approved Budget. Grantee has completed a detailed budget that reflects all anticipated
sources and uses of funds for the Project, including a detailed accounting of Grantee’s
anticipated direct costs associated with the Project, a copy of which is attached and incorporated
as Exhibit C (“Budget”). Eligible costs are described in Paragraph 11 of this Agreement. The
Project Application contains a budget that may not match the approved version attached as
Exhibit C and which, therefore, shall not be relied upon by GOCO or Grantee. Where
discrepancies exist, the approved Budget in Exhibit C shall control until such time as GOCO
approves the final version.
7. Waiver. Prior to the disbursement of funds, the Executive Director in his or her discretion
may waive certain conditions set forth in this Agreement. Anything else to the contrary
notwithstanding, the exercise by GOCO staff (“Staff”), the Executive Director, or GOCO of any
right or discretion reserved to them under this Agreement shall not be deemed a waiver.
Furthermore, no waiver by them under this Agreement shall constitute a waiver of any other
requirements, actions, or conditions, nor shall any waiver granted be deemed a continuing
waiver. No waiver by the Staff, the Executive Director, or GOCO shall be effective unless in
writing executed by them. Additionally, any failure by the Staff, the Executive Director, or
GOCO to take any actions as set forth in this Agreement shall have no legal effect on the
contractual duties of Grantee. Further, no waiver with respect to this Project, Grant, or
Agreement shall constitute a waiver in any other GOCO-funded project.
8. Property and Project Operation and Maintenance.
A. Following Grantee’s acquisition of the Property, Grantee shall continue to own
and manage the Property for the purposes specified in the Project Application and Project
Summary.
B. GOCO shall not be liable for any cost of maintenance, management, or operation
of the Project or the Property.
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C. Within 60 days of a reasonable request by the Board, Grantee will provide the
Board with adequate records reflecting the operating and maintenance costs of the Project and
provide the Board with such other information concerning the use of the Project by the public
and the impact of the Project.
9. Public Access. Grantee agrees, for itself and its successors in interest, to allow reasonable
public access to the Project indefinitely. Grantee may temporarily close such public access for
construction, maintenance, emergency situations, or other reasonable purposes.
10. Future Funding. This Agreement and the Grant only apply to the purchase of the Property
specifically described in this Agreement. GOCO makes no representations regarding future
funding for future phases of the Project or any other properties, whether or not described in the
Project Application, Project Summary, or otherwise.
SECTION 2 – GRANT PAYMENT
11. Eligible Costs. The following costs are eligible for reimbursement:
A. Purchase. The purchase price of the Property described in the Project Application
and Project Summary, which may not exceed the fair market value as established by an
appraisal.
B. Direct Costs. Costs directly associated with producing due diligence documents
needed for closing the transaction on the Project, including but not limited to expenses for a title
policy (including endorsements and other title company charges); an appraisal; Grantee’s
contract or “outside” attorneys’ fees; an environmental hazards assessment; development of a
management plan; a survey, if needed; and a geologist’s mineral assessment, if needed.
12. Payment of Grant.
A. Payment of the Grant is subject to the Project being completed with no material
modifications made, except as otherwise agreed to in advance by GOCO in accordance with this
Agreement. The Grant will not be increased, but GOCO may reduce the Grant if the Project
changes in any way that GOCO deems material. “Material modifications” may include, but are
not necessarily limited to, acquisition of a different property from that presented in the Project
Application; a reduction in acreage, purchase price, fair market value, or the total cost of the
Project unless GOCO approves adding or substituting elements to the overall Project; or any
other variance from the Project as presented in the Project Application. It is the sole
responsibility of Grantee to inform GOCO of any such modifications to the Project. GOCO
strongly encourages Grantee to contact GOCO in writing when it becomes aware of or wishes to
make any such modifications, however seemingly minor, to the Project.
B. GOCO will release Grant funds in portions if the Project is completed in phases
(i.e., more than one transaction), according to GOCO’s determination of how the proportionate
acreage, Project cost, and value relates to the overall Project and Grant.
Page 5 of 16
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C. Payment of the Grant is also subject to GOCO’s determination in its sole
discretion that it has received and has available sufficient net lottery proceeds to fund the Grant.
In determining the sufficiency of net lottery proceeds, GOCO may consider all facts and
circumstances as it deems necessary or desirable, including but not limited to adequate reserves,
funding requirements, and/or commitments for other past, current, and future grants, and past,
current, and future GOCO operating expenses and budgetary needs.
13. Withdrawal of GOCO Funding; Termination of Agreement. Anything in this Agreement
to the contrary notwithstanding, with prior notice to Grantee, GOCO reserves the right to
withhold or withdraw all or a portion of the Grant, to require a full or partial refund of the Grant,
and/or to terminate this Agreement if GOCO determines in its sole discretion that:
A. Altered Expectations. Facts have arisen or situations have occurred that
fundamentally alter the expectations of the parties or make the purposes for the Project or the
Grant as approved by GOCO infeasible or impractical;
B. Material Project Changes. Material changes in the scope or nature of the Project
have occurred from that which was presented in the Project Application, approved by GOCO and
reflected in the Project Summary, without prior written approval of the Executive Director;
C. Inaccuracies. Any statement or representation made or information provided by
Grantee in the Project Application, this Agreement, or the due diligence materials is untrue,
inaccurate, or incomplete in any material respect;
D. Due Diligence. The results of GOCO’s review of the due diligence are not
acceptable to GOCO;
E. Conditions Precedent Not Fulfilled or Unsatisfactory. Any of the conditions
precedent to funding listed in Section 3 below is not fulfilled by Grantee or is unsatisfactory to
GOCO, in its sole discretion;
F. Delays. The Project will not or cannot be completed by the Completion Date or
any extensions granted, or delays in the implementation of the Project have occurred that make
the Project impracticable in the Board’s judgment;
G. Costs. The Project will not or cannot be completed within the Budget or any
approved modifications, or the total Project cost and/or Grantee’s matching funding are reduced;
or
H. Disposal of Property. Grantee disposes of the Property, or title to or
encumbrances against the Property are or become such that the Property is or becomes
unavailable for public use, in which event Grantee shall make a proportionate refund to GOCO.
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SECTION 3 – CONDITIONS PRECEDENT
14. Completion Date. Grantee shall complete acquisition of the Property no later than March
12, 2022 (“Completion Date”), which is two years after the date of GOCO’s approval of the
Project. Grantee may request an extension of the Completion Date in compliance with GOCO’s
Overdue Grants procedure, as may be amended from time to time by GOCO in its sole
discretion. GOCO may elect to terminate this Agreement and deauthorize the Grant in the event
this Completion Date is not met and/or Grantee fails to comply with the Overdue Grants
procedure.
15. Conditions Precedent to Funding. Grantee acknowledges that any acquisition of the
Property prior to fulfillment of the terms and conditions of this Agreement and the disbursement
of funds by GOCO is undertaken at Grantee’s sole risk and may cause a forfeiture of the Grant.
Anything else in this Agreement or otherwise to the contrary notwithstanding, the Grant is
expressly conditioned upon Grantee’s fulfillment of all terms and conditions of this Agreement
to GOCO’s satisfaction in its sole discretion, including but not limited to the following:
A. Matching Funds. Matching funds in the minimum amount required by GOCO
policy or procedure and as set forth in the approved Budget, or as modified and approved in
compliance with GOCO’s procedure for Modifications to Acreage and/or Budget for Land
Acquisitions Prior to Closing, must have been received by Grantee, or the status of efforts to
secure matching funding was disclosed and has been deemed satisfactory by Staff. Grantee shall
provide evidence of matching funds as GOCO may require in its reasonable discretion.
B. Due Diligence. The Staff shall conduct a due diligence review of the Project, the
results of which must be satisfactory to GOCO in its sole discretion. Grantee shall assist and
cooperate with the Staff in conducting the due diligence review and shall provide the Staff with
the information or documentation specified in the GOCO Due Diligence Checklist for Local
Government Land Acquisitions – Closing (“Due Diligence Checklist”), as well as other
documentation and/or information the Staff shall reasonably request. The Due Diligence
Checklist is attached and incorporated as Exhibit D and may be amended from time to time by
GOCO in its sole discretion. Grantee shall have the duty to update all such documentation and
information as necessary to reflect material changes from the date it is originally provided to
GOCO. In its sole discretion, GOCO may terminate this Agreement and the Grant if Grantee
fails to provide any information or documentation promptly when requested by Staff or as
outlined in the Due Diligence Checklist and further detailed in the instructions for GOCO’s grant
application and the Land Acquisition Procedures, which are incorporated by reference and may
be amended from time to time by GOCO in its sole discretion. In addition, Grantee must submit,
where necessary, written evidence that all permits and approvals required for Project completion
under applicable local, state, and federal laws and regulations have been obtained, as well as any
and all material revisions to the Budget.
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SECTION 4 – OTHER PROVISIONS
16. Publicity and Project Information. GOCO has the right and must be provided the
opportunity to use information gained from the Project; therefore, Grantee shall acknowledge
GOCO funding in all news releases and other publicity issued by Grantee concerning the Project.
If any events are planned in relationship to the Project, GOCO shall be acknowledged as a
contributor in the invitation for the event. GOCO shall be notified of any such events 30 days in
advance. Grantee shall cooperate with GOCO in preparing public information pieces, providing
access to the Property for publicity purposes, and providing photos or other imagery of the
Project from time to time, which GOCO reserves the right to use and duplicate in any print or
electronic publication or platform for publicity, illustration, advertising, web content, and other
purposes at any time without the need to seek pre-approval from Grantee. Grantee shall give
timely notice of the Project, its inauguration, significance, and completion to the local members
of the Colorado General Assembly and members of the board of county commissioners of the
county or counties in which the Project is located, as well as to other appropriate public officials.
At no time shall Grantee represent in any manner to the public or to any party that it is affiliated
with GOCO or acting on behalf of GOCO.
17. Signage. Grantee shall erect one or more signs at a prominent location(s) on the Property
acknowledging the assistance of Great Outdoors Colorado and the Colorado Lottery. GOCO will
provide such signs at no cost to Grantee. Alternatively, GOCO will provide reproducible samples
of its logo to Grantee for custom signs. GOCO shall approve in advance the design of any
permanent sign materially varying from the signs provided by GOCO. To obtain such approval,
Grantee shall submit to GOCO plans describing the number, design, placement, and wording of
signs and placards prior to completion of the Project. The Board may withhold payment pending
evidence of placement of permanent signage.
18. Liability.
A. Indemnity. To the extent allowed by law, Grantee shall be responsible for and
shall indemnify, defend, and hold harmless GOCO, its officers, agents, and employees from any
and all liabilities, claims, demands, damages, or costs (including reasonable attorneys’ fees)
resulting from, growing out of, or in any way connected with or incident to Grantee’s
performance of this Agreement. Grantee waives any and all rights to any type of express or
implied indemnity or right of contribution from the State of Colorado, GOCO, its members,
officers, agents, or employees for any liability resulting from, growing out of, or in any way
connected with or incident to this Agreement.
B. No CGIA Waiver. No term or condition of this Agreement shall be construed or
interpreted as a waiver, either express or implied, of any of the immunities, rights, benefits or
protections provided to GOCO under the Colorado Governmental Immunity Act as amended or
as may be amended in the future (including without limitation any amendments to such statute,
or under any similar statute that is subsequently enacted) (“CGIA”). This provision may apply to
Grantee if Grantee qualifies for protection under the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101, et seq. GOCO and Grantee understand and agree that liability for claims for
injuries to persons or property arising out of the negligence of GOCO, its members, officials,
Page 8 of 16
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agents, and employees may be controlled and/or limited by the provisions of the CGIA. The
parties agree that no provision of this Agreement shall be construed in such a manner as to
reduce the extent to which the CGIA limits the liability of GOCO, its members, officers, agents,
and employees.
C. Compliance with Regulatory Requirements and Federal and State Mandates.
Grantee assumes responsibility for compliance with all regulatory requirements in all applicable
areas, including but not limited to nondiscrimination; worker safety; local labor preferences;
preferred vendor programs; equal employment opportunity; use of competitive bidding; permits;
approvals; local, state, and federal regulations and environmental laws; and other similar
requirements. To the maximum extent permitted by law, Grantee agrees to indemnify, defend,
and hold harmless GOCO, Executive Director, and Staff from any cost, expense, or liability for
any failure to comply with any such applicable requirements.
D. Nondiscrimination. During the performance of this Agreement, Grantee and its
contractors, subcontractors, and agents shall not unlawfully discriminate against any employee or
applicant for employment because of race, religion, color, national origin, ancestry, physical
handicap, medical condition, marital status, age, sex, or any other basis prohibited by local, state,
or federal law. Grantee and its contractors shall ensure that the evaluation and treatment of their
employees and applicants for employment are free of such discrimination. Further, Grantee and
anyone acting on behalf of Grantee shall not engage in any unlawful discrimination in permitting
access and use of the Project.
19. Audits and Accounting Records. Grantee shall maintain standard financial accounts,
documents, and records relating to the acquisition, use, management, operation, and maintenance
of the Property. Grantee shall retain the accounts, documents, and records related to acquisition
of the Property for five years following the date of disbursement by GOCO of the Grant funds,
and they shall be subject to examination and audit by GOCO or its designated agent during this
period. While Grantee is not required to use GAAP (Generally Accepted Accounting Principles),
Grantee shall use reasonable and appropriate accounting systems in maintaining the required
records under this Agreement.
20. Change of Use. If Grantee, in its reasonable discretion, determines a need for a change in
use of the Property acquired with the Grant, Grantee shall notify GOCO in writing of its
determination and request a change of use review (“Change of Use Notice and Request”). GOCO
will review the Change of Use Notice and Request in accordance with GOCO’s procedure for
Change of Use for Land Acquisition Projects After Closing, as may be amended from time to
time by GOCO in its sole discretion. Within 60 days after submitting the Change of Use Notice
and Request, Grantee shall submit to GOCO all documentation required under the procedure for
Change of Use for Land Acquisition Projects After Closing and any additional documentation
requested by GOCO as a result of its receipt and review of the Change of Use Notice and
Request. GOCO in its sole discretion will determine whether to grant, deny, condition GOCO’s
approval, or delay a decision on the Change of Use Notice and Request.
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21. Breach. In addition to other remedies available at law or in equity, in the event that
Grantee breaches any of the terms or conditions of this Agreement, GOCO shall have the
following non-exclusive remedies:
A. Prior to Payment of Grant. GOCO reserves the right to withdraw funding,
terminate this Agreement, and/or deny Grantee eligibility for participation in future GOCO
grants, loans, or projects.
B. After Any Payment of Grant. GOCO reserves the right to seek specific
performance of Grantee’s obligations under this Agreement, receive reimbursement in full of any
disbursements made under the Grant, and/or deny Grantee eligibility for participation in future
GOCO grants, loans, or projects.
In the event GOCO must pursue any remedy under this Agreement and is the substantially
prevailing party, GOCO shall be awarded its costs and reasonable legal fees, including costs of
collection.
22. GOCO Policies and Procedures. With regard to all named GOCO policies and procedures
referenced in this Agreement, Grantee acknowledges it has received a copy of the policies and
procedures or otherwise has access to the documents in connection with this Agreement and is
familiar with their requirements.
23. Miscellaneous Provisions.
A. Good Faith. Both parties have an obligation of good faith, including the
obligation to make timely communication of information that may reasonably be believed to be
of interest to the other party.
B. Assignment. Grantee may not assign its rights or delegate its obligations under
this Agreement without the express written consent of the Executive Director, who has the sole
discretion to withhold consent to assign. Any assignment shall require that, at a minimum, the
assignee is eligible to receive grants from the Board and assumes Grantee’s ongoing obligations
under this Agreement.
C. Applicable Law. Colorado law applies to the interpretation and enforcement of
this Agreement. Venue for any dispute under this Agreement shall lie exclusively in the state
courts of the City and County of Denver.
D. No Joint Venture. Nothing in this Agreement shall be construed to create a joint
venture, partnership, employer/employee, or other relationship between the parties other than
independent contracting parties. Except as permitted under the remedies provisions of this
Agreement, neither party shall have the express or implied right to act for, on behalf of, or in the
name of the other party.
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E. Status of Grantee. The parties acknowledge that GOCO lacks the power and right
to direct the actions of Grantee. Grantee acts in its separate capacity and not as an officer,
employee, or agent of GOCO or the State of Colorado.
F. Time is of the Essence. Time is of the essence in this Agreement.
G. Survival. The terms and conditions of this Agreement, including but not limited to
Grantee’s obligations, shall survive the funding of the Grant and the acquisition of, and any
future conveyance of, the Property by Grantee.
H. Fax and Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be an original, but all of which when taken together shall
constitute one agreement. In addition, the parties agree to recognize signatures to this Agreement
made electronically and transmitted electronically or by facsimile as if they were original
signatures.
I. Third-Party Beneficiary. GOCO and Grantee acknowledge and agree that this
Agreement is intended only to cover the relative rights and obligations between GOCO and
Grantee and that no third-party beneficiaries are intended.
J. Notice. Any notice, demand, request, consent, approval, or communication that
either party desires or is required to give the other shall be in writing and either served personally
or sent by first class mail, postage prepaid, to the addresses shown on Page 1 of this Agreement.
K. Construction; Severability. Each party has reviewed this Agreement, and
therefore any rules of construction requiring that ambiguities be resolved against a particular
party shall not be applicable in the construction and interpretation of this Agreement. If any
provision in this Agreement is found to be ambiguous, an interpretation consistent with the
purpose of this Agreement that would render the provision valid shall be favored over any
interpretation that would render it invalid. If any provision of this Agreement is declared void or
unenforceable, it shall be deemed severed from this Agreement, and the balance of this
Agreement shall otherwise remain in full force and effect.
L. Entire Agreement. Except as expressly provided, this Agreement constitutes the
entire agreement of the parties. No oral understanding or agreement not incorporated in this
Agreement shall be binding upon the parties. No changes in this Agreement shall be valid unless
made in writing and signed by the parties to this Agreement.
M. Termination of the Board. If Article XXVII of the Colorado Constitution, which
established GOCO, is amended or repealed to terminate GOCO or merge GOCO into another
entity, the rights and obligations of GOCO under this Agreement shall be assigned to and
assumed by such other entity as provided by law, but, in the absence of such direction, by the
Colorado Department of Natural Resources or its successor.
Page 11 of 16
Updated 1/2019
IN WITNESS WHEREOF, the parties by signature below of their authorized representatives
execute this Agreement effective as of \d3\.
STATE BOARD OF THE GREAT GRANTEE:
OUTDOORS COLORADO TRUST FUND Town of Estes Park, Parks Division
By: By:
\s3\ \s1\
Chris Castilian Title: \t1\
Executive Director
GOCO Program Staff:
Route Grant Agreement to
Executive Director for signature:
*NOTE* Signee should be the same
individual authorized to sign the grant
agreement per Grantee’s resolution
\s2\
Page 12 of 16
Updated 1/2019
EXHIBIT A
Project Summary
Rank: 11
Overall Score: 88.59
GOCO Staff Score: 85.5
Reviewer Average: 91.67
Applicant: Town of Estes Park, Parks Division
Project Title: Thumb Open Space
County: Larimer
Log #: 20044
Funding Summary:
Project Description:
Since the 1940s, the Thumb and Needle, two iconic rock features in Estes Park, have been a favorite
rock climbing and hiking destination. These features are located on private property and legal access
was never secured. In 2019, the landowner agreed to sell 65 acres, including the Thumb and Needle, for
a public park. A bargain sale, $220,000 below FMV, has been negotiated and the applicant has a signed
letter of intent to purchase the property by June 2020.
Staff and Peer Reviewer Comments:
Over the years, social trails, or informal biking and walking trails, have been developed on the property.
Hikers and climbers are trespassing onto private property and illegal dumping and camping also occur
on the property. The project will enhance existing facilities, including doubling the length of the trail
system. The current trail has evolved over the years but was not professionally installed and is not
maintained. Repairs are needed to prevent erosion and improve hiker safety. Public ownership, frequent
patrolling, fencing, and signage will prevent these destructive activities from occurring.
The need for additional park space in Estes Park is clear. The town serves as a gateway to Rocky
Mountain National Park (RMNP) which is the third most visited national park and hosted 4.6 million
visitors in 2018. Parking at RMNP trailheads is typically at capacity by 6:30 AM. In 2018, 702,255 cars
entered RMNP through the Beaver Meadows Entrance. That is up from 418,171 in 2013. In just five
years, the number of visitors to local hiking and climbing areas increased by 67%. Securing existing
hiking and climbing areas is needed to meet this growing demand.
Applicant Funding $248,600
Partner(s) Funding $100,587
GOCO Grant Amount $350,000
Total Project Cost $699,187
Page 13 of 16
Updated 1/2019
Implementation would happen quickly after closing on the fee title acquisition. All improvements are
planned for summer 2020 and a soft opening of the Thumb Open Space could be scheduled in late 2020.
The Town has agreed to improve the existing trailhead and install parking boulders to designate parking
spots and prevent parking in sensitive or dangerous areas. They will also work with the Planning
Committee to develop a trail kiosk and monument sign. The Access Fund (Boulder) and Rocky
Mountain Conservancy (Estes Park), two environmental non-profit organizations, have dedicated a total
of 11 weeks of their Youth Corps to repair existing trail and build new trail and climbing staging areas.
These crews are dedicated to the 2020 summer.
Page 14 of 16
Updated 1/2019
EXHIBIT B
Resolution
Page 15 of 16
Updated 1/2019
EXHIBIT C
Approved Budget
Page 16 of 16
Updated 1/2019
EXHIBIT D
GOCO DUE DILIGENCE CHECKLIST FOR
LOCAL GOVERNMENT LAND ACQUISITIONS – CLOSING
Please see GOCO’s current Land Acquisition Procedures for a detailed description of these
documents and why GOCO requires them. (Note that GOCO does not require conservation easements
on land that will be used for a park and outdoor recreation purpose.)
These documents are required prior to the disbursement of GOCO’s funds:
Submit no later than 60 Days After Grant Award
1) Signed Grant Agreement
2) Resolution of Authority to execute Grant Agreement
Submit at least 90 Days Before Closing
3) Appraisal Guidelines signed by grantee and appraiser
4) Signed Purchase or Option Agreement
5) Title Commitment and related documents
Submit at least 60 Days Before Closing
6) Survey (if necessary)
7) Environmental Site Assessment
8) Mineral Assessment (if any mineral interests are held by a third party)
Submit at least 14 Days Before Closing
9) Signage Form completed by Grantee
10) Final Qualified Appraisal (approved by GOCO’s reviewer with no outstanding issues)
11) Final Budget
12) Draft Warranty Deed
13) Resolution authorizing Grantee to accept property interest (or other proof of authorization)
14) Draft Buyer’s Settlement Statement
15) Wire Transfer Instructions
May be Submitted After Closing
16) Land Management Plan
NOTE: If you provide these documents in a timely fashion, GOCO will make every effort to meet your
anticipated closing date. Please recognize that GOCO must approve all due diligence for your project at
least two days prior to closing, because GOCO has to request the wire transfer from the state treasurer’s
office the day before closing. We are also reviewing due diligence for other grants, so delays in providing
this information to GOCO may prevent GOCO from approving the due diligence in time to present GOCO
funds at closing.
This document applies only to projects to acquire land for a developed parks and recreation purpose.
Page 1
Land Acquisition Procedures
Due Diligence Requirements
for GOCO-Funded Land Acquisitions
Note Regarding Tax Benefits:
A GOCO grant carries with it no representations or warranties regarding the availability of
federal and/or state tax benefits. GOCO’s participation in a transaction indicates only that the
transaction meets GOCO’s standards and should not be interpreted as a representation that the
transaction meets standards imposed by any other organization (including but not limited to a
government agency or other third-party funder).
Page 2
Purpose
The purpose of this document is to provide guidance and instructions for completing a land
acquisition with GOCO funding. GOCO may fund the acquisition of a conservation easement
interest and/or a fee title interest in a property through any of its constitutional purposes. If a
grant application requesting funding for a fee title acquisition through an open space program
does not indicate an intent to grant a conservation easement over the acquired property,
GOCO will require one. The entity holding the conservation easement interest must differ from
the entity holding the fee title interest, and the conservation easement must be in place prior
to or concurrent with GOCO’s release of funds. GOCO cannot hold interests in real property. If
awarded a grant, the grantee must sign GOCO’s standard Grant Agreement accepting GOCO’s
policies, procedures, and requirements.
Please reference these Land Acquisition Procedures throughout the course of the GOCO grant
process. Other documents that contain information for the due diligence process are available
at http://www.goco.org/grantees/administration-forms and include: 1) due diligence checklists
including timelines; 2) Sample Resolution; 3) Budget Form; 4) Model Conservation Easement; 5)
Appraisal Guidelines; 6) Request for Indirect Costs Form; and 7) the Competitive Grant Program
Procedures.
Pay particular attention to the project deadlines and materials, reports, documents, etc., that
the grantee must submit to GOCO at particular times before GOCO will release funds.
Note: The due diligence requirements discussed in this document represent the minimum for
compliance with GOCO policies and procedures. Each real estate transaction is unique and
may involve components not discussed here. GOCO reserves the right to review documents
related to any and all components of a transaction whether or not the documents are
discussed in these Land Acquisition Procedures or elsewhere.
GOCO may revise or update these Land Acquisition Procedures at any time to correct errors,
for clarification, and to reflect GOCO Board policies, procedures, conditions or requirements,
or for other reasons GOCO believes will best accomplish its mission. Please read these
procedures carefully and contact Michele Frishman (mfrishman@goco.org) or Courtney
Bennett (cbennett@goco.org) with any questions regarding these due diligence
requirements.
Issued: August 2018
Page 3
TABLE OF CONTENTS
Due Diligence Requirements
Submit no later than 60 Days After Grant Award
1) Signed Grant Agreement
2) Resolution authorizing grantee to execute Grant Agreement
Submit at least 90 Days Before Closing
3) Appraisal Guidelines signed by grantee and appraiser*
4) Signed Purchase or Option Agreement*
5) Title Commitment and related documents
6) Water rights due diligence demonstration
Submit at least 60 Days Before Closing
7) Draft Conservation Easement
8) Survey (if necessary)
9) Environmental Site Assessment
10) Geologist’s Mineral Assessment
11) For Transaction Costs grants only: Final Qualified Appraisal (will receive GOCO staff
review for factual accuracy)
Submit at least 14 Days Before Closing
12) Signage Form signed by grantee
13) Final Qualified Appraisal and Review (must receive a positive review from GOCO’s
reviewer with no outstanding issues)*
14) Final Project Budget (marked “Final”)
15) Wire Transfer Instructions, Draft Buyer’s Settlement Statement, and Closing
Documents (including final draft of Warranty Deed(s) for fee title acquisitions)
16) Resolution authorizing grantee to accept property interest (or other proof of
authorization)
17) Baseline Documentation Report
Post-Closing/Post-Funding Requirements
18) Land Management Plan, if necessary (provide to GOCO within one year of
closing/reimbursement)
*Not required for Transaction Costs grants.
Note: GOCO’s participation in most transactions entails wiring funds to a closing; therefore,
these Land Acquisition Procedures and the deadlines above generally cover that scenario.
Upon request, GOCO may reimburse the grantee after closing, in which case the due diligence
requirements vary slightly. Please refer to the due diligence checklists at
http://www.goco.org/grantees/administration-forms for all applicable deadlines.
Page 4
DUE DILIGENCE REQUIREMENTS
Every grantee must provide certain due diligence documentation to GOCO for review and
approval before GOCO will disburse any project funds. Due diligence documentation includes all
of the items discussed in this guidance and may include additional information that GOCO
determines to be relevant to the project. These requirements and GOCO’s related questions are
intended to minimize the risks associated with land transactions for both GOCO and its
grantees. It is the grantee’s responsibility to answer all of GOCO’s questions about the project
adequately and in a timely manner for GOCO to release funds for the scheduled closing or
reimbursement. While GOCO will do everything within its power to meet closing deadlines, we
reserve the right to request documentation at any time in the event that an item has been
overlooked or is otherwise missing from the project file. The required documentation and
related project deadlines are described in detail below. Please submit all documents
electronically unless requested otherwise.
Note: If the grantee’s approved project is a part of a phased conservation easement
acquisition where GOCO’s language will attach to previously closed phases in an amended
and restated conservation easement, GOCO will need to review all of the due diligence
documents associated with all previous transactions including all items listed in these Land
Acquisition Procedures. Those due diligence items must be satisfactory to GOCO before
GOCO will release project funds.
Page 5
Submit No Later Than 60 Days After Grant Award
1. Signed Grant Agreement
Following the grant award, GOCO will provide the grantee with a template form of the Grant
Agreement for review. The grantee must respond to GOCO with any requested changes within
the given deadline; GOCO will determine in its sole discretion whether to include the requested
changes in the final agreement. GOCO will provide the grantee with the final Grant Agreement
for execution via electronic signature system. The grantee must sign and return the Grant
Agreement via GOCO’s electronic signature system. At that point, GOCO will sign the Grant
Agreement, and the grantee will receive a copy of the fully executed Grant Agreement via
GOCO’s electronic signature system.
2. Resolution Authorizing Grantee to Execute the Grant Agreement
Provide GOCO with a resolution authorizing the grantee to execute the Grant Agreement. The
adopted resolution must contain at least those elements included in GOCO’s Sample Resolution
available at http://www.goco.org/grantees/administration-forms.
Submit At Least 90 Days Before Closing
3. Signed Appraisal Guidelines (not required for Transaction Costs grants)
GOCO will provide the grantee with the Appraisal Guidelines, also available at
http://www.goco.org/grantees/administration-forms. The grantee and the contract appraiser
for the project must sign the Appraisal Guidelines and return them to GOCO.
4. Signed Purchase or Option Agreement (not required for Transaction Costs grants)
Provide GOCO with a copy of a signed purchase or option agreement including all exhibits. If
the original agreement is modified in any way, the grantee must provide GOCO all amendments
and other relevant documents prior to closing. The terms of the agreement should be
consistent with the goals of the project stated in the application to GOCO. The grantee must
also provide the contract appraiser with a copy of the agreement in order to comply with the
Appraisal Guidelines.
If there are any material differences between the purchase or option agreement and the
project details presented in the application and approved by GOCO (e.g., change in the acreage
to be protected, purchase price, or fair market value of the property, etc.), the grantee may be
asked to provide a narrative description of those changes to GOCO pursuant to GOCO’s
procedure for Modifications to Acreage and/or Budget for Land Acquisitions Prior to Closing.
Page 6
5. Title Commitment and Related Documents
Title insurance protects the policyholder from any loss sustained due to defects in title and is
available for both fee title and conservation easement purchases. With the application, the
grantee must provide GOCO with a copy of an ALTA form commitment for title insurance and
copies of all documents referenced in the Schedule A list of requirements and Schedule B list
of exceptions to title that are specific to the property covered in the application (available
from the title insurance company). It is important to provide any updates to the commitment
and associated documents to GOCO as early as possible as they could reveal issues that must be
resolved prior to closing or reimbursement, and they could delay the project if not submitted in
a timely manner.
GOCO requires title insurance coverage for all conservation easement and fee acquisitions,
including conservation easements granted at the time of a GOCO-funded fee acquisition. The
title insurance must insure the property interest in an amount at least equal to the purchase
price; however, GOCO suggests insuring up to the appraised fair market value. In a fee
acquisition, the title insurance must insure the entity with the final vested interest in the fee.
For phased projects, GOCO requires a title commitment and title policy for each phase of the
project; please note that amended and restated easements may extinguish title policies that
were issued for earlier phases of the project.
GOCO will require the title company to remove standard exceptions relating to survey matters
(if an adequate survey has been performed, acceptable to the title company), mechanics’ liens,
existing leases or tenancies, gap protection, real property taxes due and payable prior to the
current year, special district taxes arising prior to the date of closing, and unrecorded mineral
reservations or patents. In addition, if the grantee will pay less than fair market value for the
property, GOCO will request that the title company remove exclusion 3(e) from coverage
related to paying value for the property. GOCO will not approve the project for funding if an
exception to title is unacceptable to GOCO.
Grantees must disclose to GOCO information about any encumbrances, including reserved
rights, liens, or other outstanding property interests, and any proposed future uses of the
property that may be inconsistent with the purposes of the project. All existing restrictions on
the property that are inconsistent with the purposes of the project must be discharged,
released, or subordinated to the conservation easement. For example, if a mortgage
encumbers the property, it must be paid off at closing or be subordinated to the conservation
easement; if a restrictive covenant encumbers the property, GOCO will require that the
covenant be subordinated to the conservation easement to the extent that it is inconsistent
with the easement; if a first right of refusal to purchase an interest in the property exists, a
waiver must be obtained. As with other due diligence requirements, if the condition of title is
not satisfactory to GOCO, GOCO will not fund the project.
If the title commitment shows a lack of legal access to the property, GOCO will require grantee
to establish legal access to the property before GOCO will release funds for closing. In the case
where the title company takes exception to legal access where the only feasible access is across
lands owned by the United States, grantee must demonstrate any of the following:
Page 7
1) That the property is physically accessible from a public roadway via a road owned and
maintained by the United States and managed by a federal agency;
2) The landowner established a legal right of way as authorized under the Federal Land
Policy and Management Act (FLPMA) of 1976;
3) The landowner established reciprocal rights of way between the landowner and a
federal agency;
4) The landowner created a long-term (30 years or greater in length) access permit issued
by a federal agency with an opportunity to renew upon mutual agreement of the
parties; or
5) An authorized representative of a federal agency issued a letter authorizing the
landowner to cross the lands of the United States for casual use.
If seeking reimbursement for a project for which a title policy currently exists or is forthcoming,
GOCO may require the title company to issue an endorsement removing or modifying any title
exceptions that fail to meet GOCO’s requirements. In addition, for reimbursements that occur
more than six months after closing, GOCO requires an updated policy (or commitment,
depending on the title company’s requirements) to reveal any new title issues that possibly
emerged since closing.
6. Demonstration of Water Rights Due Diligence
If the conservation easement will encumber water rights, provide GOCO with a letter or memo
that summarizes the water rights involved in the transaction using the following guidance.
GOCO recommends addressing the questions and considerations listed below (including
attaching the necessary supporting documentation) as comprehensively as possible to fulfill
GOCO’s water rights due diligence requirement. It is unlikely that all of the questions below will
apply to each situation. Upon review, GOCO may require the grantee to provide additional
explanation or a more thorough response to certain questions before issuing funding pursuant
to a grant award.
If the conservation easement will not encumber water rights, provide GOCO with a letter or
memo stating that no water rights are associated with the property (if appropriate) and
explaining why water rights are not essential to the preservation and protection of the
conservation values. Describe the actions you took to make this determination.
Please contact GOCO staff for additional guidance if the proposed conservation easement will
encumber less than the full allocation of water or water rights associated with the property.
General Information
• Please list all water resources associated with the property.
• Which of the conservation values require water? Are the water rights associated with
the property sufficient to support the conservation values protected in the easement?
• Who did you interview about the water used on the property? What other sources did
you use to gather information on the water rights? Confirm that the water rights are
owned by the landowner and are being used in accordance with the decrees and that
Page 8
the water rights are not abandoned or in danger of being abandoned. Discuss findings
and any issues.
• Is there a mortgage or deed of trust on the property? If the mortgage covers the water
in addition to the land, confirm that the lien holder has agreed to subordinate the
mortgage, including the water, to the conservation easement. Does the mortgage
restrict the grantor’s ability to encumber the land or water rights?
• Describe any outstanding ownership issues (gaps in the chain of title, encumbrances,
etc.) and how your organization plans to address them.
• Describe your organization’s findings regarding the extent of actual historical use of and
the physical and legal reliability of the water rights.
• Briefly describe your organization’s plan for monitoring the encumbered water rights.
Surface Water
• Provide:
o the name of each ditch or reservoir,
o the decreed amount of water and the average amount of water (in AF or cfs)
from each ditch or reservoir that has historically been used on the land,
o the number and location of the irrigated acres (this can be provided on a map),
and
o whether the ditch or reservoir is part of an incorporated ditch or reservoir
company. If so, provide the name of the company and the number of shares
owned by the landowner. Have you acquired and reviewed the articles of
incorporation and bylaws of the ditch or reservoir companies?
• If the ditch or reservoir has not been incorporated, how is it managed?
• Are any water rights delivered under a contract? Have the parties to the contract been
notified?
Wells
• List each well permit number or registration number.
• If the water rights have been adjudicated, list the case number and water division.
• Are any of the wells included in an augmentation plan? If so, discuss.
• Have you notified the State and Division Engineers of your organization’s ownership
interest in the encumbered well?
Other Sources of Water
• List other decreed sources of water used on the property not already discussed
(including springs, waste water, stock ponds, etc.).
• List sources of water on the property that are not associated with a right, contract,
permit or shares (including seeps, wetlands, waste water, subirrigation, springs, stock
ponds, ditches, etc.).
Conditional Water Rights (rights that have a priority date but have yet to be perfected)
• For any water right associated with the property that is conditional, provide the case
number in which the water right was first adjudicated and any subsequent decrees
associated with the right.
Page 9
Post-Closing
• Confirm that the easement has been recorded in the county in which the water right is
diverted and the counties in which the water is used.
• Confirm the stock certificate has been reissued to provide notice of the conservation
easement.
• For a conditional right, provide a copy of the notice you provided the water division in
which the water right is located of your organization’s interest in the right.
Suggested Documentation
• Decrees (Only the following pages are necessary: the page of the decree listing the case
number and date of the decree’s issuance, the introductory pages with findings
applicable to all water rights adjudicated in that proceeding, all pages that mention the
offered right, the conclusions of law (if any), the page of the decree containing the
judge’s signature)
• Well permits, if applicable
• Stock certificates, if applicable
• Contracts for water, if applicable
• Confirmation you have reviewed Jurisdictional Dam inspection reports, if applicable
• Map or photograph with actual locations of all water features and structures, including
but not limited to ditches, headgates, laterals, pipelines, wells, reservoirs, and ponds, as
well as boundaries of irrigated acreage with crop type (preferably on a current aerial
photo or USGS topo map)
• Current and historical aerial photographs, if available
• Water title report/opinion, if one was created
• Engineering report(s)/opinion(s), if available
• Proof that the ditch or reservoir company was informed the water was to be
encumbered
Submit At Least 60 Days Before Closing
7. Draft Conservation Easement
If a grant application requesting funding for a fee title acquisition through an open space
program does not indicate an intent to grant a conservation easement over the acquired
property, GOCO will require one. The entity holding the conservation easement interest must
differ from the entity holding the fee title interest, and the conservation easement must be in
place prior to or concurrent with GOCO’s release of funds. Regardless of whether acquiring fee
title to the property or a conservation easement over the property, certain critical GOCO
language must appear in the conservation easement. It is important to provide the contract
appraiser with a draft of the conservation easement so that the appraiser can evaluate the
effect of the restrictions on the value of the conservation easement. Consider the following
guidelines when drafting and negotiating the conservation easement:
• GOCO must review and approve the terms of the conservation easement before
releasing funds to ensure that it protects the conservation values of the property,
Page 10
provides protection comparable to GOCO’s Model Conservation Easement, and is
consistent with the grant application.
• Involve GOCO staff in the early stages of drafting and negotiating the conservation
easement. For all changes proposed to GOCO’s Model Conservation Easement,
available at http://www.goco.org/grantees/administration-forms, please send staff
a redlined or “track changes” copy of the modified document.
• If circumstances require closing on the transaction prior to GOCO’s complete review
of all due diligence, GOCO may provide funds through reimbursement. In this
circumstance, GOCO’s language might not appear in the initial recorded
conservation easement, in which case the grantee shall record an amendment to the
recorded conservation easement that contains GOCO’s language and is approved by
GOCO, after GOCO’s review and approval of all the due diligence materials. Should
extenuating circumstances prohibit structuring the transaction in this manner,
please contact GOCO immediately.
• The draft easement must adequately describe the property and specify in detail all
of the conservation values protected by the conservation easement consistent with
the application (rather than merely providing a general recital of the overall values).
If water is essential to the conservation values of the property, the easement should
tie sufficient water rights to the land to ensure preservation of those values.
• The development or reserved rights in the draft easement should mirror the
development or reserved rights set forth in the application. GOCO must approve any
increase in the number or size of reserved rights, and any increase could result in a
reduction or rescission of the grant award.
8. Survey of the Property
GOCO requires a survey only when the existing legal description is insufficient, such as when
title insurance cannot be obtained, boundary disputes with neighbors exist, and/or the nature
of the deal will restructure the underlying property configurations.
9. Environmental Site Assessment
All grantees, including those requesting reimbursement for a completed transaction, shall
provide an appropriate environmental site assessment that discloses any contamination, unsafe
conditions, potential clean-up costs, potential liability to the purchaser, i.e., recognized
environmental conditions (RECs) or potential environmental concerns (PECs), on the property
and concludes whether the presence of any hazards would preclude any uses described in the
grant application. Contamination can result from prior on-site or off-site land uses or existing
conditions, including but not limited to agricultural operations, underground storage tanks,
abandoned drums, asbestos in buildings, or from mining and timber operations.
GOCO requires a Phase I Environmental Site Assessment, unless GOCO provides prior express
permission to use a different assessment such as a Transaction Screen Process (which shall
comply with the most recent ASTM E1528 standard for such reports) or similar assessment (for
example, GOCO may exempt from this requirement a property historically used exclusively for
agricultural purposes with no infrastructure or fueling areas). A qualified Environmental
Page 11
Professional (as defined in the most recent ASTM E1527 standard or ASTM E2247 standard)
shall perform all Phase I Environmental Site Assessments, which may necessitate contracting
with an environmental consulting firm if no Environmental Professional exists on the grantee’s
staff. GOCO prefers that a qualified Environmental Professional also prepare any Transaction
Screen Processes.
At a minimum, the final written report should include:
• A statement describing the educational qualifications and experience of the person
performing the assessment and his/her employer’s standards, policies, or procedures
for conducting environmental site assessments;
• A summary of investigation into past and present uses of the property and any
hazardous substances, drums, odors, pits, stained soil, etc.;
• A review of public records of state and federal lists of contaminated and potentially
contaminated properties;
• A summary of interviews with landowners, occupants, and local government officials,
including solicitation of comments from and/or review of records of appropriate state,
county, and municipal health/environmental officials about known contamination at the
site;
• A professional opinion about the presence or absence of RECs or PECs (based in part
upon a personal inspection of the property) and a conclusion as to the impact of such
conditions or concerns; and
• No disclaimers or other limiting conditions that would prevent GOCO from relying on
the environmental assessment.
GOCO will require an update of an environmental assessment dated more than one year before
closing. In most cases, this update can take the form of a letter from someone familiar with the
property stating that the condition of the property remains unchanged from that described in
the environmental assessment and dated to the most recent observation.
Because the environmental assessment is intended as a diagnostic tool that may require
additional work, it is important to order the assessment as far in advance as is practicable,
keeping in mind the one-year requirement referenced above. GOCO recommends allowing
sufficient time to address any issues disclosed or recommendations provided in the
environmental assessment. If the environmental assessment reveals no contamination, RECs,
or PECs and does not recommend any remediation/clean-up of other conditions, then the
assessment is acceptable as is. The following examples illustrate situations that require
additional attention and could delay the project if not properly addressed:
1. If the environmental assessment recommends remediation/clean-up of certain
“housekeeping” conditions that do not rise to the level of an REC or PEC, GOCO will
require the grantee to either implement those recommendations prior to closing or to
submit a plan for addressing the recommendations within a reasonable time after
closing.
2. If the environmental assessment indicates contamination or the existence of RECs or
PECs and recommends remediation/clean-up, please contact GOCO immediately to
discuss the recommendations and the next steps. In some cases, the grantee must
Page 12
address these recommendations before distribution of GOCO funds. In most cases, the
grantee shall develop and provide GOCO with the following:
a. A remediation plan, certified by a qualified environmental engineer or
environmental agency, to reasonably protect the public health and environment;
b. The estimated cost of funding and schedule for implementation of the plan; and
c. A description of the source of funding for implementation.
3. If the environmental assessment indicates contamination or the existence of a REC or
PEC but does not recommend further action, GOCO requires the grantee to work with
the landowner to develop a plan and timeline to address the condition, which the
grantee must submit to GOCO before GOCO will disburse funds.
4. If the environmental assessment recommends further testing or a Phase II
Environmental Site Assessment, the grantee must submit the results of any further
analyses and any planned or completed remediation before GOCO will disburse funds.
Note: Please contact GOCO with any questions about the conclusions and recommendations of
the environmental site assessment.
10. Geologist’s Mineral Assessment
If mineral rights are held by a third party (as revealed by the title commitment – do not rely
upon the seller’s assurances that the seller owns all the minerals), GOCO requires a professional
geologist’s report certifying that the probability of mining those minerals by any surface
method is “so remote as to be negligible.” This letter confirms that there is a minimum
potential risk of adverse impacts to the surface of the property and protects GOCO’s
investment in the project. If the report fails to determine remoteness for some portion of the
property, GOCO may require the grantee to exclude this area from the conservation easement,
and GOCO may reduce its award amount accordingly. If the report fails to determine
remoteness for the entire property, GOCO cannot participate in the project and will
deauthorize the grant. If the mineral assessment is not satisfactory to GOCO, GOCO will not
fund the project. When a fee title acquisition is funded through a local government grant
program and a conservation easement is not required, the grantee must still submit a mineral
assessment meeting the requirements above. Please contact GOCO with any questions about
these requirements.
In addition to surface mining potential, the mineral assessment should address the potential for
developing any oil and gas resources. If oil and/or gas resources exist under the property and
there are no leases or permits in existence, GOCO will require specific language in the
conservation easement requiring the easement holder to take part in the future negotiation of
any lease or surface use agreement by the landowner. If the oil and/or gas resources are
currently leased or permitted, GOCO may require a separate assessment of the resources and
the lease or permit documents to determine the likelihood of mining. GOCO will evaluate these
situations on a case-by-case basis to determine if there are adequate measures in place to
protect the conservation values if mining were to occur.
If any evidence of present or historic mining exists on any portion of the property, please
contact GOCO immediately. In some instances, it may be necessary to extinguish an active
Page 13
mining permit or obtain an acreage release, particularly for past or present gravel mining,
before GOCO can distribute funds. GOCO will require a copy of any permits and any leases or
other documents associated with the permits as well as a demonstration that mining cannot
resume on the property. If mining is currently occurring on the property or the area that has
been mined cannot be released from the permit, GOCO may require this area to be excluded
from the conservation easement, and GOCO may reduce its award amount accordingly.
Based upon the findings disclosed in the mineral assessment, GOCO may require further
investigation on a case-by-case basis.
GOCO will require an update, prepared by the contracted professional, of a mineral assessment
dated more than one year prior to closing.
11. Final Qualified Appraisal (This section applies to Transaction Costs grants only.)
GOCO staff will review the appraisal for consistency with the grant application and the
conservation easement.
GOCO requires that the appraisal is dated effective within one year of the closing date.
Submit At Least 14 Days Before Closing
12. Signage Form
Signage is an important means of communicating the investment of GOCO/Lottery proceeds,
which are public funds, throughout Colorado. Therefore, the grantee shall erect one or more
signs visible from the nearest public roadway, or from an alternative location approved by
GOCO, identifying the project to the public. The signage shall be erected unless GOCO approves
a waiver requested by the grantee. Please see an example of the signs GOCO provides free of
charge on the Signage Request Form at goco.org/signage. The number and placement of the
signs, as well as any requests for different design or wording, shall be submitted to GOCO for
review and written approval prior to their placement. For approved custom signs, GOCO will
provide reproducible samples of its logo to the grantee for the signs and requires it be
incorporated into the signs.
GOCO will provide the grantee with the Signage Form, by which the grantee acknowledges
these signage requirements, and the grantee must sign and return it to GOCO. After processing
the Signage Form, GOCO will provide grantee with the requested number of standard signs for
the project unless the landowner and grantee wish to design and post a custom sign. Please
contact GOCO’s Director of Communications to discuss design and signage questions.
13. Final Qualified Appraisal (This section does not apply to Transaction Costs grants.)
By board policy, GOCO will not participate in projects where a seller or grantor has received or
will receive consideration greater than the fair market value of the interest conveyed, as
established by an appraisal prepared in compliance with USPAP and other applicable standards.
Page 14
All appraisals must also comply with the Appraisal Guidelines, which GOCO provides with the
Grant Agreement for review and acceptance by both the grantee and the contract appraiser.
In order to provide review appraisers adequate time to review the appraisal, GOCO will not
wire grant funds until it has received a signed report from its reviewer indicating that the
appraisal complies with all applicable standards and is reliable for GOCO’s funding purposes. If
the transaction closes without an appraisal review, as is the case with most reimbursements,
GOCO will assign a review appraiser to evaluate the completed appraisal. The review appraiser
must issue a positive review before GOCO will release funding. In some cases, the contract
appraiser may need to reissue an appraisal in order to address concerns raised by the review
appraiser. To avoid this scenario, GOCO advises that the grantee work to resolve any appraisal
issues prior to closing the transaction.
GOCO requires that the appraisal is dated effective within one year of the closing date.
14. Final Project Budget
Grantees must submit an updated project budget reflecting any changes between the approved
budget (attached to the Grant Agreement) and actual final costs/funding sources. If GOCO
approved any indirect costs, which are not eligible costs for Transaction Costs grants, such as
staff time, general overhead, etc. at the application stage, specifically identify those costs in the
budget and proceed under GOCO’s Funding Parameters procedures as described in GOCO's
Competitive Grant Program Procedures, available at
http://www.goco.org/grantees/administration-forms. The budget must identify the sources
and amounts necessary to complete the project, and it must delineate the uses of all funds
used for the project. The grantee must submit the final budget, clearly marked and identified as
final, using the GOCO budget form.
15. Wire Transfer Instructions, Draft Buyer’s Settlement Statement, and Closing
Documents
To ensure the availability of GOCO funds at closing, provide GOCO with a draft buyer’s
settlement statement, wiring instructions, and copies of any other documents to be signed at
closing at least 14 days prior to the scheduled closing date, but as early as possible to allow for
any necessary changes. GOCO cannot wire funds until it has reviewed and approved the draft
buyer’s settlement statement and other documents to be signed at closing. In the case of
reimbursements, GOCO must first review and approve the executed settlement statement from
the closing. The buyer’s settlement statement must contain a line item for GOCO funding as a
credit to the buyer, as well as a specific breakdown of the amount of GOCO funds applied to
the purchase price, transaction costs, and stewardship endowment (as applicable).
For fee title acquisitions, the grantee also must submit a final draft of the deed for review and
approval. GOCO prefers a warranty deed or a special warranty deed but will accept a bargain
and sale deed in certain circumstances. A quit claim deed is not acceptable for the transfer of
fee title. A quit claim deed is acceptable for transfers of property rights other than the fee title
(such as water rights).
Page 15
Unless GOCO delivers its funds to the title company’s escrow account in advance, GOCO will
initiate the wire transfer the day before closing by instructing the State Treasurer’s office to
wire funds to the title company’s account on the day of closing. Due to potential delays on the
part of the State Treasurer’s office that are completely beyond GOCO’s control, funds may not
arrive in the account until 11:00 a.m. Therefore, it is best to establish a closing time after
11:00 a.m.
Based on the completion of all the foregoing requirements, GOCO will send a closing instruction
letter to the title company, with copies to the grantee and project partners, in advance of the
scheduled closing. GOCO’s closing instructions will specifically reference GOCO’s investment
and interests in the transaction and may not address the interests of other parties. For some
projects, the grantee may wish to draft closing instructions that reference these other interests
and associated requirements. Before GOCO will authorize disbursement of its funds, it requires
the title company to sign and return GOCO’s closing instructions indicating the title company’s
willingness and ability to adhere to the requirements.
In certain cases, including but not limited to closings for which another funder’s wire date has
yet to be determined, GOCO in its discretion may send funds in advance of the scheduled
closing date to the title company’s escrow account. GOCO’s closing instructions will specify how
and when the funds are to be returned to GOCO in the event the closing does not occur by a
certain date. GOCO funds may sit in escrow for no longer than 30 calendar days.
If the parties elect not to close with a title company, thereby removing GOCO’s ability to send a
closing instruction letter to the title company, the grantee must provide a copy of the title
policy, the recorded conservation easement, and a copy of the invoice or other proof of
payment of matching funds. GOCO must approve these documents and may require
endorsements to the title policy prior to GOCO disbursing funds. When a title company is not
used, GOCO will not send funds to an escrow account.
16. Resolution Authorizing Grantee to Accept Property Interest
In advance of closing, each entity that will accept a property interest must submit a resolution
(or other proof of authorization) from its board or decision-making body exhibiting that the
entity has the authority to accept the property interest.
17. Baseline Documentation Report
The grantee must submit a report that provides an assessment of the resource values and
existing conditions on the property encumbered by the conservation easement at the time of
conveyance. This report, referred to as a baseline report, present conditions report, baseline
documentation report, or similarly titled document, shall comply with current industry
standards. The grantee and the landowner shall acknowledge the existing condition of the
property by signing the report. GOCO may require an update of a baseline documentation
report dated more than one year before closing.
Page 16
POST-CLOSING/POST-FUNDING REQUIREMENTS
GOCO requires grantees to submit the following documentation after closing:
1. Recorded Conservation Easement and Warranty Deed (for fee acquisitions)
2. Recorded Conservation Easement (for easement-only acquisitions)
3. Signed Buyer’s Settlement Statement
4. Signed and recorded copies of all documents executed at closing
5. Title Policy (with all objectionable title exceptions removed)
6. Signed Baseline Documentation Report/Acknowledgement
7. Land Management Plan, if necessary
8. Evidence of signage installation, if necessary
18. Land Management Plan
When appropriate, the grantee and/or the landowner must develop a Land Management Plan
that specifically identifies how the landowner will manage the property consistent with the
uses or restrictions of the project and the preservation of the conservation values (as described
in the project application and/or conservation easement), when such details are not
appropriate for inclusion in the conservation easement. As a general matter, GOCO will not
require a Land Management Plan for purely agricultural properties with a demonstrated history
of appropriate management. GOCO may require a Land Management Plan to address: (1)
particular issues that, in GOCO’s judgment, require more management detail than is included in
the conservation easement; (2) when and where public access is appropriate for publicly owned
properties (including trail location, design, construction and identification of amenities, etc.);
(3) long-term clean-up recommendations identified in the environmental report. The
conservation easement must explicitly reference the Land Management Plan, if required. GOCO
would prefer but does not require a complete, signed Land Management Plan prior to closing
but will require its submission no later than one year from the date of closing.
At a minimum, the Land Management Plan should address: 1) management objectives to
protect the conservation values of the property, including any special management needs, such
as weed or soil erosion control to minimize adverse impacts on adjacent properties; 2) a
timeframe for implementation of the plan; 3) projection of maintenance/management costs;
and 4) an explanation of how the landowner intends to cover the maintenance/management
costs.
Additional funders, such as Colorado Parks and Wildlife or the Natural Resources Conservation
Service, often require a land management plan. In most cases, that management plan will fulfill
GOCO requirements.
At least every five years the landowner must review and/or update any required Land
Management Plan.
10/24/2019
GOCO Applicant Access Fund
Estes Valley
Land Trust
Rocky
Mountain
Conservancy Total
Cash
Land Acquisition 347,700 190,900 50,000 11,400 600,000
Appraisal 3,600 3,600
Baseline Documentation 5,000 5,000
Title Insurance 2,000 2,000
Closing Costs 500 500
Environmental Assessment 3,500 3,500
Geologist's Remoteness Letter 2,500 2,500
Legal/Project Services 20,000 20,000
Stewardship Endowment 15,000 15,000
Kisok Sign 1,800 1,800 3,600
Monument Sign 500 500 1,000
In-Kind
Trail Improvements/Construction 2,500 27,637 30,137
Climbing Staging Area Construction 5,000 5,000
Trailhead Grading 3,400 3,400
Trailhead Boulders 3,500 3,500
Trail Signs 450 450
TOTALS 350,000 248,600 57,500 15,450 27,637 699,187
Total Uses of Funds 699,187
Donated Land Value 220,000
Project Value 919,187
Item Explanation Requirement Actual Meets Requirement?
Minimum Match 30%/Total Costs $209,756 $349,187 Yes
PROJECT COST
PROJECT VALUE
Thumb Open SpaceProposed Budget
CALCULATION OF MATCH REQUIREMENTS
RESOLUTION46-19ARESOLUTIONSUPPORTINGTHEGRANTAPPLICATIONFORALOCALPARKSANDOUTDOORRECREATIONGRANTFROMTHESTATEBOARDOFTHEGREATOUTDOORSCOLORADOTRUSTFUNDANDTHECOMPLETIONOFTHETHUMBOPENSPACEWHEREAStheTownBoardoftheTownofEstesPark,ColoradosupportstheGreatOutdoorsColoradograntapplicationfortheThumbOpenSpace.Andifthegrantisawarded,theTownBoardsupportsthecompletionoftheproject;andWHEREAStheTownofEstesParkhasrequested$350,000fromGreatOutdoorsColoradotoacquiretheThumbOpenSpace.NOWTHEREFOREBEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK:1.TheTownBoardoftheTownofEstesParkstronglysupportstheapplicationandhasreservedmatchingfundsinthe2020budgetforagrantwithGreatOutdoorsColorado.Thesematchingfundswillbeappropriatedforexpenditureifthegrantisawarded.2.Ifthegrantisawarded,theTownBoardoftheTownofEstesParkstronglysupportsthecompletionoftheproject.3.TheTownBoardoftheTownofEstesParkwillauthorizetheexpenditureoffundsnecessarytomeetthetermsandobligationsofanyGrantawarded.4.TheEstesValleyLandTrusthasnegotiatedasalefromthecurrentownertotheTownofEstesParkandthesitewillbeownedbytheTownofEstesPark.5.TheTownBoardoftheTownofEstesParkrecognizesthatastherecipientofaGreatOutdoorsColoradoLocalGovernmentgranttheprojectsitemustprovidereasonablepublicaccess.6.TheTownBoardoftheTownofEstesParkwillensurethemaintenanceoftheThumbOpenSpaceinahigh-qualityconditionandwillappropriatefundsformaintenanceinitsannualbudget.7.Ifthegrantisawarded,theTownBoardwillauthorizetheMayortosignthegrantagreementwithGreatOutdoorsColorado.8.Thisresolutionisinfullforceandeffectfromandafteritspassageandapproval.9.AlltheTown’sfinancialobligationsunderanygrantawardedarecontingentuponappropriation,budgeting,andavailabilityofspecificfundstodischarge
thoseobligations.Nothinginthisresolutionoranygrantawardedconstitutesadebt,adirectorindirectmultiplefiscalyearfinancialobligation,apledgeoftheTown’scredit,orapaymentguaranteebytheTown.TheTownAdministratorordesigneeisauthorizedtoexecutealldocumentsnecessarytosubmitsaidgrantapplication.DATEDthis1U’dayofDQCekb-thL2019.TOWNOFTESPARKMayorATTEST:
PUBLIC COMMENT
Resolution 24-20 GOCO Grant Agreement for the Thumb Open Space Purchase
Name Comments for the Board of Trustees
Anna Callaghan Hi there, I'd like to voice my support for the Thumb Open Space to be purchased and managed by the town of Estes Park.
Eric Haskell
Prospect Mountain Park would be an incredible addition to Estes. It is in a unique location that provides magnificent views of the surrounding area
and provides a wonderful opportunity for trails, climbing and recreation for locals and visitors alike. The climbing is truly extraordinary and it is a very
unique rock feature that will stand out and is worth protecting. Please help Estes celebrate and protect its unique landscape while providing
recreation and health for your community! Thank you. Eric Haskell
Jesse Dunn
I (virtually) stand in support of the Agreement for the Thumb Open Space Purchase. Actions toward making the Thumb Open Space a public space
would be supporting the idea of what Estes Park has been and will continue to be; A Mountain Town. Denying sustainable access to parts of said
mountains would not only be a discourtesy to the community members, but more so disgrace to natural wonders that make this valley so uniquely
beautiful. Please consider the future generations of Estes Park when voting. Please consider the breadth of history regarding climbing and other
outdoor activities this valley is rooted in. Please think of the 9-5 workers who make this economy function, to have a place of solace. Thank You.
Michael Schneiter I'd love to see the town purchase this space and preserve its access for climbing, hiking and other outdoor activities.
Philip J. Magistro
I fully support the purchase of property on Prospect Mountain. With visitation increasing year over year, I support every effort to create accessible
open space to support outdoor recreation outside of the National Park and National Forests. Please make this happen. Thank you.
Vanessa Polcari
To the Estes Park Board of Trustees: I fully support the purchase of the land surrounding the Thumb for the purpose of opening more outdoor public
space in the town of Estes Park. I look forward to the recreational opportunities this will provide for local families. Time in nature improves the
physical and mental well-being of children and adults alike. I am grateful the board has invested time and energy in this project and support their
going ahead with the resolution. Vanessa Polcari
Reed Woodford In favor of purchasing the Thumb and Needle open space.
Josh Wharton Please proceed with this land purchase. It will be wonderful addition to the town, and a way to preserve Estes as we know for generations.
Buster Jesik
I am very supportive of the town of Estes Park purchasing Prospect Mountain and opening it as a park to the public. This is a once in a life time
opportunity to support and expand public lands in a town whose entire economy and life style revolve around access to beautiful wild public spaces!
Rainbow Weinstock
Hi, I have guided in the region for over 10 years and loved taking clients to the Thumb and the Needle on Prospect Mountain. It provided an excellent
range of difficulty and was an wonderful place to take climbers of a variety of ability. The view, proximity to the trailhead and differing styles all stand
out as well. Even with Mary's Lake and Performance Park available, the Thumb and the Needle help fill out the variety of offerings we can bring
visiting guest. The access to longer routes with views can't be found in RMNP without a substantial hike, that may not fit all of our clients needs and
abilities. In particular, I regularly used to take large groups of cancer survivors/fighters from a Denver non-profit to the summit for a truly profound
once in a lifetime experience. Our visiting clients contribute significantly to the local economy through shopping, food and lodging. Thank you for
your consideration, Rainbow Weinstock Colorado Mountain School Senior Guide
Michelle Chase
Hello, As a longtime local Estes Park resident, and a previous climber at the Thumb and Needle, I've noticed the growth of recreational climbing in the
Estes Valley. Having locations other than Lumpy Ridge allow for dispersal of land use and give everyone a better, less crowded experience. The
Thumb and Needle is a wonderful area for a short day of climbing for beginning to intermediate climbers and wanna be climbers. Please bring access
to this land back to our community through this Open Space purchase. Give locals and visitors alike an opportunity to experience Estes Park's natural
environment. Also, specifically during times like this when the Park is closed, access to more open spaces increases our wellbeing and decreases our
impact on our lands through dispersal. Anyone try to have a quiet, physically distanced walk along the lake trail this past month? :)
Page 1
Abbey Hickey
I enthusiastically support the Thumb Open Space as recreating in the area has provided mental, physical, and emotional health benefits to myself and
others. This space is an incredible resource to our community, and managing and protecting this space is very important to our community health. I
believe by managing this space, there will be positive outcomes for generations to come in Estes Valley!
Jeffrey Boring
The Thumb and the Needle are an important part of the climbing and hiking history of Estes Park. We have an incredible opportunity to preserve this
area and ensure that the community can continue to enjoy it. This GOCO grant cycle was incredibly competitive and more than 70 applications were
received. The Thumb Open Space application was one of just 17 selected. The GOCO funds are a great opportunity to leverage the County Open
Space and State Conservation Trust Fund dollars the Town receives and I hope the Trustees will continue to support this project. Thank you for your
consideration.
Greg Varela
Just wanted to voice my support of the Thumb open space purchase. My family and friends all enjoy hiking on the trails and climbing on the amazing
rock on the Mountain. We would love for it to be preserved as an undeveloped area.
Seth Hogan
The Needle and Thumb is a wonderful half day destination for climbing suitable for beginners and intermediates. I believe it should be open for say
use to the public and for guided climbing. Extremely easy to avoid properties of the people that live in the area, and it also has great views that
should be shared with everyone!
Robin Harding
To the Mayor and Board of Trustees I would like to personally thank you for your support of the GOCO application for the purchase of the Thumb
Open Space. Now that GOCO has approved the application, I urge you to accept the grant and move forward with this project. This protected open
space will be a wonderful benefit for town residents as well as guests, and I truly believe that all of the participants in this effort have created a
template for future success in bringing together the public and private sectors in Estes Park. Thank you for your service to the town. Robin Harding
President of the Board Estes Valley Land Trust
Bob Chase
Hello EP Board, Please know that as an Estes Park resident, climber and professional mountain guide (with the Colorado Mountain School) since
1992, I am 100% in favor of the Town moving ahead with the purchase of the Thumb Open Space property. Before the Thumb property was closed to
climbing, it was a valued climbing venue to local and visiting climbers alike. As a professional guide in Estes for 28 years, I've used the Thumb to teach
many hundreds of new and intermediate climbers how to climb safely and responsibly. During the years of the Thumb closure, I've lost count of the
email, phone, and face to face comments I've received from my professional clientele (some local, but most from out of town or out of state), who've
expressed serious disappointment that the Thumb was no longer available to climbers. This venue had become part of their family's Estes Park
experience each year. It seems to me that if the Town is interested in increasing tourism, the Thumb is a valuable asset in helping to realize that
interest. I'm sure it's been pointed out by others, but the popularity of the climbing at Performance Park illustrates how the Town can participate in
developing climbing venues that will draw in tourists and tourist dollars. The Thumb Open Space would be an amazing addition to Estes Park's quiver
of tourist attractions. Please don't let it slip away!! Sincerely, Bob Chase
Mark Hammond I strongly support this resolution and urge you to vote yes to the Thumb open space purchase.
Mike Coyle
Hello, I vote to approve the Thumb Open Space addition to Estes Park. I believe this addition will increase tourism and add an over-all value to Estes
Park. -Mike Coyle
Elizabeth Coffin I want to voice my support for the Thumb Open Space!
Amy L Plummer
Please vote to accept the GOCO funds and move forward with the purchase of the Thumb Open Space Property. This acquisition is one chance in a
lifetime to secure such property so close to downtown which will provide uncountable recreational opportunities for our residents. Thank you, Amy
Plummer
L Parker Schiffer Please approve the acquisition of Thumb Open Space.
John Grotenhuis
Kerry Shamblin
As Estes Park residents and business owners, our household is in favor of the Thumb Open Space Purchase. Now more than ever, the need for
accessible outdoor recreation space is so important to our small community that serves so many. We are excited to see how the Town of Estes Park
leads us forward in this exciting addition to our town's resources.
Page 2
Steve Johnson
As a local educator and an outdoor enthusiast I would wholeheartedly ask you to accept the GOCO grant and move forward with the establishment
of the "Thumb Open Space". When this topic came up in the fall the students in the middle school who were involved in Outdoor Education, and our
Earth Force classes were very much in favor of having access to more public ands on Prospect Mountain. They were particularly interested in
preventing further development in the area and in having access to a public park area in the natural mountain setting. I had used the Thumb area to
bring students in our Outdoor Adventure Club climbing in previous years and we have hiked the Prospect Mountain trail annually with the club as
well. Setting that area aside for students and families today and into the future seems to be a wise use of funds and an appropriate way to preserve
the beautiful environment we are fortunate to live in.
Matthew G Lovas
I wanted to voice my support for the Thumb Open Space. I'm am in support of more public land, here in the Estes Valley. It is beneficial for the
community to have another place to enjoy the outdoors and it is also great for my rock climbing guide business to have another location to work.
Thanks.
Russell Hayden Webster
Local in Estes Park. Avid climber and guide. Having access to the "thumb and needle" would be a wonderful addition to our recreation! The climbing
in Estes benefits from having something that is more accessible (most of the climbing involves longer approaches locally).
Adam Fisher
As a longtime user of Estes Park public lands I support the purchase of the Thumb Open Space. I hope that current funding concerns due to COVID-19
can be put aside and this purchase can be completed. I believe the opportunity to protect the Thumb Open Space long-term is well worth the
investment. Thanks for hearing my comments.
Page 3
Board of Trustees Public Comment Form
The Board of Trustee s want to he ar from me mbers of the community. The following
form was create d for public comment on any current agenda ite ms.
T he Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to CO VID-19
and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
Ple ase e nte r your full name . (This information is re quire d to e nsure the Town ke e ps accurate re cords of
public comme nt.
Name *
Public comment must be received by noon the day of the Town Board meeting. All comments will be compiled
for Board distribution prior to the meeting.
To provide public comment on an upcoming item please use the drop down below to select the
Agenda item title.
Age nda Ite m Title
Public comment can be attached using the Upload button below or typed into the text box below.
File Upload
Comme nts for the
Board of Truste e s:
Please note, all information provided in this form is considered public record and will be included as permanent record
for the item which it references.
Robin Harding
Resolution 24-20 GOCO Grant Agreement for the Thumb Open Space Purchase
If you do not see the Agenda Item Title please email public comment to tow nclerk@estes.org.
If you have documents to include w ith your public comment they can be attached here.
25 MB limit.
To the Mayor, Mayor Pro Tem, and Trustees -
Please accept my sincere thanks for your vote to accept the GOCO grant for the
purchase of the Thumb Open Space. This project will be a legacy for your efforts
to protect and preserve an important part of the remaining open space in the Estes
Valley. To Mayor Jirsa, Mayor Pro Tem Norris, and Trustee Blackhurst, thank you
for your service to the town, and best wishes in all your future endeavors.
Robin Harding
President
Estes Valley Land Trust
TOWN ADMINISTRATOR’S
OFFICE Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Date: April 28, 2020
RE: Resolution 25-20 Community Relief Fund Award Agreement
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT X RESOLUTION OTHER______________
QUASI-JUDICIAL YES X NO
Objective:
The Town Administrator’s Office seeks ratification by the Town Board of an agreement
awarding $150,000 in Community Relief Funds to the Estes Park Economic
Development Corporation (EDC) and Estes Chamber of Commerce (Chamber) to
provide financial assistance to local businesses resulting from the Covid-19 pandemic.
The Town Administrator’s Office also seeks approval of a Change Order associated
with the agreement.
Present Situation:
At their March 17 meeting, the Town Board allocated $250,000 in community relief
funds to help fill critical needs resulting from the Covid-19 pandemic in the form of food,
housing and business/organizational support. A Community Relief Task Force,
composed of Town staff and local nonprofit leaders, was convened in order to field
requests for grant funds and make award recommendations. Only one application
received exceeds the $100,000 limit on Town Administrator approvals of expenditures
in the Town’s purchasing policy. The application, submitted jointly by the Estes Park
Economic Development Corporation and Estes Chamber of Commerce, totals
$150,000. These funds will be used to provide assistance to businesses within the
Estes Valley Development Code area, as that area was defined as of April 1, 2020, for
employee retention/payroll and meeting overhead obligations such as rent payments,
utilities, and insurance. The Town Administrator approved this award and the
accompanying services contract on April 15, 2020 under Emergency Rule and Order
04-20, and the funds have been disbursed. The contract must still be ratified by the
Town Board. If the Board declines to ratify the contract, the two organizations will have
to return unspent funds to the Town.
UPDATED
After execution of the contract, the Town received a change order request by the EDC
and Chamber. The initial proposal, attached as an exhibit to the agreement, specified
that $100,000 would be used for employee retention purposes and $50,000 to assist
with business overhead costs. However, when the proposal was developed and
submitted, it was unclear how the Small Business Administration’s Paycheck Protection
Program (PPP) would affect the needs of local small businesses. Because of the PPP,
applications submitted by businesses for funds to assist with employee retention have
been significantly less than those received for business overhead assistance. For that
reason, the EDC and Chamber have requested to consolidate the funding pools into a
$150,000 lump sum and provide grants to applicants based on the overall allocation
rather than from the two separate funds.
Proposal:
The Town Administrator’s Office proposes ratification of the attached services contract
between the Town, the Estes Park Economic Development Corporation, and the Estes
Chamber of Commerce, as well as approval of the attached Change Order to the
contract.
Advantages:
•Local businesses are experiencing significant financial challenges as a result of
Covid-19. While many business owners have applied for loans through federal
business assistance and other programs, there is uncertainty about when and if
certain funding will be disbursed. We believe that community relief funds will
provide assistance necessary for some businesses to keep staff on payroll and
maintain overhead expenses. The Town’s general fund budget relies on sales tax
revenue, so it is critical to our ongoing operations that local businesses are able
to recover from the downturn we are currently experiencing.
Disadvantages:
•General Fund reserves will be depleted by $150,000 at a time when we will need
to rely on reserves to maintain basic Town services and operations.
Action Recommended:
Ratification of the agreement.
Finance/Resource Impact:
$150,000 from General Fund reserves
Level of Public Interest
High.
Sample Motion:
I move for the approval of Resolution 25-20, ratifying the Community Assistance
Contract and approving the Change Order.
UPDATED
Attachments:
1.Community Assistance Contract – Estes Park Economic Development
Corporation and Estes Chamber of Commerce
2.Community Relief Application Instructions
3.Community Relief Fund Application Submission
4. Resolution 25-20 Ratifying the Community Assistance Contract
5.Emergency Rule and Order 04-20
6.Change Order
UPDATED
DEPT NAME HERE Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Date: April 28, 2020
RE: Resolution 25-20 Community Relief Fund Award Agreement
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT X RESOLUTION OTHER______________
QUASI-JUDICIAL YES X NO
Objective:
The Town Administrator’s Office seeks ratification by the Town Board of an agreement
awarding $150,000 in Community Relief Funds to the Estes Park Economic
Development Corporation and Estes Chamber of Commerce to provide financial
assistance to local businesses resulting from the Covid-19 pandemic.
Present Situation:
At their March 17 meeting, the Town Board allocated $250,000 in community relief
funds to help fill critical needs resulting from the Covid-19 pandemic in the form of food,
housing and business/organizational support. A Community Relief Task Force,
composed of Town staff and local nonprofit leaders, was convened in order to field
requests for grant funds and make award recommendations. Only one application
received exceeds the $100,000 limit on Town Administrator approvals of expenditures
in the Town’s purchasing policy. The application, submitted jointly by the Estes Park
Economic Development Corporation and Estes Chamber of Commerce, totals
$150,000. These funds will be used to provide assistance to businesses within the
Estes Valley Development Code area, as that area was defined as of April 1, 2020, for
employee retention/payroll and meeting overhead obligations such as rent payments,
utilities, and insurance. The Town Administrator approved this award and the
accompanying services contract under Emergency Rule and Order 04-20, and the funds
have been disbursed, but the contract must still be ratified by the Town Board. If the
Board declines to ratify the contract, the two organizations will have to return unspent
funds to the Town.
Proposal:
The Town Administrator’s Office proposes ratification of the attached services contract
between the Town, the Estes Park Economic Development Corporation, and the Estes
Chamber of Commerce.
Advantages:
•Local businesses are experiencing significant financial challenges as a result of
Covid-19. While many business owners have applied for loans through federal
business assistance and other programs, there is uncertainty about when and if
certain funding will be disbursed. We believe that community relief funds will
provide assistance necessary for some businesses to keep staff on payroll and
maintain overhead expenses. The Town’s general fund budget relies on sales tax
revenue, so it is critical to our ongoing operations that local businesses are able
to recover from the downturn we are currently experiencing.
Disadvantages:
•General Fund reserves will be depleted by $150,000 at a time when we will need
to rely on reserves to maintain basic Town services and operations.
Action Recommended:
Ratification of the agreement.
Finance/Resource Impact:
$150,000 from General Fund reserves
Level of Public Interest
High.
Sample Motion:
I move for the approval of Resolution 25-20, ratifying the Community Assistance
Contract.
Attachments:
1.Community Assistance Contract – Estes Park Economic Development Corporation and
Estes Chamber of Commerce
2.Exhibit A - Community Relief Application Instructions
3. Exhibit B - Community Relief Fund Application Submission, Appendix 1 & 2
4.Resolution 25-20 Ratifying the Community Assistance Contract
5.Emergency Rule and Order 04-20
TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT
COMMUNITY ASSISTANCE – EDC/CHAMBER
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, the Estes
Park Economic Development Corporation (EDC), a Colorado nonprofit corporation, whose
address is 533 Big Thompson Ave., Ste 103, Estes Park, CO 80517, and the Estes Chamber of
Commerce, Inc. (Chamber), a Colorado nonprofit corporation, whose address is P.O. Box 2376,
Estes Park, CO 80517 (EDC and Chamber are collectively referred to as “Contractor”), make
this Contract this __________ day of ____________________, 2020, at the Town of Estes Park,
Colorado, considering the following facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal; and
1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 The following Addenda, if any:
Number Date Pages
NONE
2.5 The following Special Conditions of the Contract, if any:
Document Title Pages
NONE
2.6 Community Relief Fund Application Instruction, containing 2 pages, dated March 26,
2020, attached to this contract as Exhibit A.
2.7 Contractor’s Proposal, containing 6 pages, attached to this Contract as Exhibit B.
2.8 Insurance Certificates
3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
conditions and prices stated in the Contract Documents. To the extent that the Contractor’s
Proposal refers to the Estes Valley Development Code Area, that refers to the applicable
area of the Estes Valley Development Code as it existed as of April 1, 2020. Contractor
shall maintain records to account for the use of the funds from the Town and shall provide a
brief report to the Town within one year of the award date, and at any time upon request.
Contractor shall publicize the grant award from the Town when and where appropriate,
including using the Town logo on materials promoting the services provided through the
funds.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin
services under this Contract as soon as possible. Contractor shall expeditiously perform its
Services and report to the Town on its progress. The services to be provided under this
Contract may commence immediately, and shall be completed by December 31, 2020.
Contractor shall notify the Town when it receives the funds.
5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed
$150,000, as the Price for the total Services performed as stipulated in Contractor’s
Proposal. The Town finds that the use of these funds to assist local businesses, including by
helping retain employees, is for the public purpose of protecting the economic and social
vitality of the Town by (1) supporting employment for residents of the Town, allowing
employees to continue to live locally, and ultimately to continue to contribute to the Town’s
tax base; and (2) supporting businesses in the Town that have been disadvantaged by the
COVID pandemic, and supporting local businesses’ ability to stay in business and contribute
to the diversity of commerce in the Town and to the Town’s tax base. The Town finds that
this Contract’s public purposes are both significant and substantial, and justify the
expenditure of the public funds. The Town finds that the support of businesses both inside
and in the immediate vicinity of the Town contributes to the public purposes described
above, that the economy of the entire Estes Valley is inextricably interconnected, and that
supporting the economy of the Estes Valley is integral to supporting the economic and social
vitality of the Town. The Town also finds that the Town will receive adequate consideration
for its financial contribution to the Program in the form of the significant and substantial
public benefits described above. This Contract does not create a multiple fiscal year direct
or indirect debt or other financial obligation. Each request for service shall incur a
concurrent debt for that request only. All financial obligations of the Town under this
Contract are contingent upon appropriation, budgeting, and availability of specific funds to
discharge such obligations.
6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the
Contractor for the Price above, by payment to the Chamber.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED]
8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order. Town shall issue no Change Order or other form of order or directive
requiring additional compensable work that will cause the Price to exceed the amount
approved.
9 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
Jason Damweber
Assistant Town Administrator
170 MacGregor Ave, PO Box 1200
Estes Park, CO 80517
CONTRACTOR:
Donna Carlson, Executive Director
Estes Chamber of Commerce
PO Box 2376
533 Big Thompson Ave, Ste. 103
Estes Park, CO 80517
Adam Shake, Executive Director
Estes Park Economic Development Corp.
533 Big Thompson Ave., Ste 103
Estes Park, CO 8517
10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Contractor shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
insure that Contractor follows the safety regulations issued by OSHA.
11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required to have a business license which can be obtained from the Town Clerk’s Office.
12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
13 INSURANCE: [REMOVED]
14 INDEMNIFICATION:
14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors
("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the
Town, its officers, employees, and agents ("Indemnitees") from all claims, damages,
losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature, kind, or description ("Liabilities") by any third party arising out
of, caused by, or resulting from any Services under this Contract.
14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each
such Indemnitor shall be jointly and severally liable to the Indemnitees for
indemnification and the Indemnitors may settle ultimate responsibility among
themselves for the loss and expense of any such indemnification by separate
proceedings and without jeopardy to any Indemnitee. This Agreement shall not
eliminate or reduce any other right to indemnification or other remedy the Town, or
any of the Indemnitees may have by law.
15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Contractor. Contractor shall exercise no
supervision over any employee or official of Town. Contractor shall not represent that it is
an employee or agent of the Town in any capacity. Contractor’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town and is
obligated to pay federal and state income tax on money earned under this Agreement.
Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all
buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance
and other accessories and Services necessary. This Agreement is not exclusive; subject the
terms of this Agreement, Town and Contractor may each contract with other parties.
16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Contractor receiving services or benefits
under this Agreement is an incidental beneficiary only.
19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Contractor’s and
subcontractors’ employees) from the Town's work sites. Such a bar shall not require any
employee's discharge from employment, but shall merely prohibit the employee's presence at
Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
21 TERM: This Contract shall commence on its effective date, and shall continue through
December 31, 2020.
22 TERMINATION:
22.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Contractor
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Contractor for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination. Contractor shall also refund to the Town any funds advanced
by the Town that were not yet spent, or were spent in a manner that did not comply
with this Contract.
23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by
giving the Contractor written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Contractor shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Contractor, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Contractor may terminate this Contract at
will.
24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the
Contractor's Proposal, Contractor may employ subcontractors to perform the Services only
with Town's express prior written approval. Contractor is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subcontractors.
26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
27 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Contractor. By their signatures on this document,
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
28 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
29 UNLAWFUL EMPLOYEES, CONTRACTORS AND SUBCONTRACTORS: Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract. Contractor shall not knowingly contract with a subcontractor that (a) knowingly
employs or contracts with an illegal alien to perform work under this Contract or (b) fails to
certify to the Contractor that the subcontractor will not knowingly employ or contract with
an illegal alien to perform work under this Contract.
30 VERIFICATION REGARDING ILLEGAL ALIENS: Contractor has confirmed the
employment eligibility of all employees newly hired for employment to perform work under
this Contract through participation in either the E-verify program administered jointly by the
United States Department of Homeland Security and the Social Security Administration or
the employment verification program of the Colorado Department of Labor & Employment.
31 LIMITATION REGARDING E-VERIFY PROGRAM: Contractor shall not use either E-
verify or Colorado Department of Labor & Employment program procedures to undertake
pre-employment screening of job applicants while performing this Contract.
32 DUTY TO TERMINATE A SUBCONTRACT; EXCEPTIONS: If Contractor obtains actual
knowledge that a subcontractor performing work under this Contract knowingly employs or
contracts with an illegal alien, the Contractor shall, unless the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted
with an illegal alien:
(a) notify the subcontractor and the Town within three days that the Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
(b) terminate the subcontract with the subcontractor if, within three days of receiving
notice that the Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien, the subcontractor does not stop employing or contracting
with the illegal alien.
33 DUTY TO COMPLY WITH STATE INVESTIGATION: Contractor shall comply with any
reasonable request of the Colorado Department of Labor and Employment made in the
course of an investigation pursuant to C.R.S. 8-17.5-102 (5).
34 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for actual and consequential damages to the Town.
35 VERIFICATION OF LAWFUL PRESENCE OF RECIPIENTS OF PUBLIC BENEFITS:
Any distribution by Contractor of Town-appropriated funds constituting a state or local
public benefit may only be made after the Contractor has verified the lawful presence of the
recipient, as provided in section 24-76.5-103, C.R.S., unless the public benefit falls into one
of the exceptions therein, such as for short-term, noncash, in-kind emergency disaster relief.
36 JOINT AND SEVERAL LIABILITY: All obligations of the Contractor under this Contract
shall be joint and several obligations of both the EDC and the Chamber, and liability shall
extend to each accordingly.
37 RATIFICATION: This Contract shall be subject to ratification by the Town Board of
Trustees at the first to occur of (a) the next regular meeting, or (b) the next special meeting
of the Board of Trustees at which the emergency issue is on the public notice of the meeting.
Should the Board decline to ratify the Contract, it shall terminate at that date and the
Contractor shall immediately return to the Town all unspent funds advanced by the Town.
In that case, all Contract terms imposing an obligation on the Contractor shall survive which
would naturally extend beyond the term of the Contract.
Signature pages follow.
CONTRACTOR
EDC
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2020.
Witness my hand and official Seal.
My Commission expires .
Notary Public
CHAMBER
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2020.
Witness my hand and official Seal.
My Commission expires .
Notary Public
TOWN OF ESTES PARK:
Date
Title: Town Administrator
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by Travis Machalek, as Town
Administrator of the Town of Estes Park, a Colorado municipal corporation, on behalf of the
corporation, this day of , 2020.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Exhibit A: Community Relief Fund Application Instructions
March 26, 2020
Town of Estes Park Community Relief Fund
Overview
In a very short period of time the COVID-19 coronavirus has had a major impact on the residents and
businesses in the Estes Valley, and the end is not yet in sight. After learning about some of the
challenges faced by members of our community, the Town of Estes Park Board of Trustees appropriated
$250,000 for community relief efforts focused on needs related to food insecurity, housing, and support
for local businesses and organizations. The goal is to disperse these funds to local partners whose
organizations address these needs and can demonstrate how the funds will be used to address
challenges resulting from the impacts of COVID-19.
Funding Priorities
Priority areas include human services that address basic needs related to food and housing insecurity
and assistance for small businesses and other organizations located in Estes Park that cater to residents
of the Estes Valley.
Disbursement of Funds
A Community Relief Team established by the Town and comprised of Town staff and leaders of
community services organizations will review requests and make funding recommendations to the Town
Administrator. The Town Administrator will review and approve requests in consultation with the Town
Board.
Community Relief funding decisions will be based on:
• How well prospective grantees can demonstrate how funding will be used to meet immediate
needs resulting from the impacts of the COVID-19 coronavirus.
• The organizational capacity to meet such needs and accomplish the proposed activities.
• Alignment with the funding priorities identified above.
How to Apply
In order to apply for Community Relief funds, interested organizations must provide a brief narrative (up
to two pages) that:
• Summarizes the organization’s mission, and geographic area served.
• Summarizes the specific program or project for which Town funding will be used
(program/project description, key activities, target population/community, geographic area to
be served under this grant, and estimated number to be served if applicable).
• Describes how grant funding will meet immediate needs that have resulted from the COVID-19
coronavirus.
• Describe your organization’s capacity to meet needs that have arisen and accomplish the
proposed activities and how the organization is coordinating with other organizations to help
reduce duplication and ensure greater effectiveness in program and project implementation.
Narrative documents should be sent to Assistant Town Administrator Jason Damweber at
jdamweber@estes.org. Narratives will be reviewed as they are received with the goal of awarding funds
as soon as possible.
Eligible Organizations
Tax-exempt not-for-profits serving the Estes Valley that are in good standing with the IRS based in
Larimer County, Colorado. No grants will be made to individuals, government entities, or for-profit
organizations.
Reporting Requirements
In this time of rapidly changing circumstances and the need to provide relief immediately, the Town
does not want to add unnecessary burden to nonprofits already working beyond capacity. All recipients
of funds granted through the Town of Estes Park COVID-19 Community Relief Fund will be asked to
submit a brief, final report and financial accounting within 1-year of the funding award date.
Award Amounts
The minimum funding amount will be $15,000. We anticipate that grant awards will range between
$15,000 and $100,000, although no maximum request or award amount has been set.
Award Duration
Because the purpose of these grant awards is to provide immediate relief, all grants awarded through
these funds should be used in their entirety within two months of the grant award. If these grant funds
are NOT utilized within two months, please contact Assistant Town Administrator Jason Damweber at
jdamweber@estes.org to discuss an extension or how to best put the dollars to work in our community
as quickly as possible.
Questions
Contact Assistant Town Administrator Jason Damweber at jdamweber@estes.org or 970-577-3707
Exhibit B: Contractor's Proposal
April 1, 2020
Application for funding to the Town of Estes Park Community Relief Fund
Project: Small Business critical need and survival help
Applying Organization: Estes Park EDC and Estes Chamber of Commerce.
Project plan narrative:
The Estes Park EDC is an Estes Park based 501c3 tax exempt organization. The organizations mission is to
create a diverse economy built around innovative local businesses with a global reach. We are guided by
the belief that small businesses are the life blood of any community and strive to provide opportunities
for such businesses to flourish within the Estes Valley. Ensuring a highly quality supply of jobs, workers
and revenue for the Town of Estes Park in the long run.
The Estes Chamber of Commerce is a 501c6 tax exempt organization, formed to be the champion for
business, dedicated to promoting a strong business climate in the Estes Valley, and enhancing the
quality of life for our members. The core purposes are advocacy for Estes Park businesses, education on
issues and best practices, and building a cohesive network of like-minded business leaders.
In times of plenty, small businesses excel and drive the economy forward providing critical revenue and
jobs for the Town of Estes Park, however in times of hardship these same businesses get put under
greater pressure than anyone else just to keep their doors open and their employees paid. Our small
business community is full of creative, hardworking and resilient peoples. There is government aid on
the way, however due to the time delays of the SBA disaster loans and the uncertainty of when the
CARES package will be open for applications, our business community needs help now.
The Estes Park EDC and Estes Chamber of Commerce make the following request for Community Relief
Funds, to be used to ensure essential parts of our small business economy survive the coming months
during the COVID-19 pandemic.
$150,000 is requested to support the small business community in Estes Park for April and May 2020.
These funds will be used to provide businesses relief in the areas of:
• Retention of employees
• Mortgage and rental payments
• Utility and Bills
• Tax and Insurance dues
These funds will be open for small businesses in the Estes Valley to apply for based on a mission critical
need. Mission critical in this sense is defined as ‘businesses who will not be able to pay bills in the above
categories required to stay afloat or keep employees on board in April or May 2020, AND who have
exhausted all other potential financial relief offerings from their providers’.
EMPLOYEE RETENTION FUND: $100,000 will be put aside for employee retention help with the funds
being made available to Estes Park businesses with one to ten employees that can demonstrate at least
a 25% decrease in revenue as a result of COVID-19. Eligible businesses will receive a grant covering up to
40% of their payroll for two months. Businesses can access up to $10,000 from the employee retention
pool.
OVERHEAD MAINTENANCE FUND: The remaining $50,000 will be open for businesses to apply for help
with their business mortgage, rent, bill or utility payments or their business tax or business insurance
payments. The amount available per business will be 40% of qualified expenses, up to a max of $5,000
per business. They can apply for this in conjunction with the employee retention portion of the fund if
needed.
Who Can Apply?
Businesses, including non-profits, must:
• Be located within the Estes Valley Development Code Area.
• Demonstrate that the COVID-19 outbreak caused at least a 25% decrease in revenue.
• Employ 1-10 employees in total across all locations.
• Have been in operation for at least 6 months.
• Have no outstanding tax liens or legal judgements.
Revenue Loss -
To calculate the revenue impact of COVID-19, we will compare average revenue for one 30-day period in
2020 (after the COVID-19 impact) to both:
• Average revenue for the same 30-day period in 2019, and
• Previous 12 months revenue, by month (e.g. March 2019 - February 2020).
• We will check to see if either calculation validates that COVID-19 has resulted in at least a 25%
decrease in revenue.
Supporting Documents -
To verify the loss of revenue, the business will need to provide:
• Financial documents for the 30-day period in 2020 demonstrating revenue decrease due to
COVID-19. This need not be a calendar month, but it must be a continuous 30-day period.
• Financial documents showing your revenue for the same 30-day period in 2019 (unless you were
not in business at that time)
• Financial documents showing your revenue for the previous 12 months.
• Financial documents can include point-of-sales reports, bank statements, quarterly sales tax
filings, 2019 tax returns, or CPA-certified profit & loss statements.
To determine your grant amount for the EMPLOYEE RETENTION scheme, you will need to provide:
• Your most recent two months of payroll records
• A signed Participation Affidavit (Appendix 1) verifying that you are eligible for the program and
that you are applying in order to retain your employees.
How to Apply:
• You can apply for the program by following the steps below:
• Review our program guidelines and determine if your business is eligible.
• Gather the appropriate documents. (Appendix 2)
• Contact Keith Pearson (keith@esteschamber.org) or Thomas Cox (tcox@estesparkedc.com) to
submit your application.
Yours in Philanthropy,
Thomas James Cox Keith Pearson
E-Center Manager Executive Advisor
Estes Park EDC Estes Chamber of Commerce
Appendix 1: ESTES PARK Employee Retention Grant Program Affirmation
Please Read and Sign
Business Name: _________________________________________________
Business Address: ________________________________________________
In order to participate in the ESTES PARK Employee Retention Grant Program (“Program”) and receive a
grant, The Estes Park EDC and the Estes Chamber of Commerce require that you (“Recipient”) certify the
following:
• You own or are authorized to represent a small business that employs 1-10 employees.
• You have been in operation for at least six (6) months.
• Your business has experienced a revenue decrease of at least 25% following the impact of
COVID-19.
• Upon receipt of the grant funds, you commit to keeping your 1-10 employees employed at your
business for at least 90 days from the date of receipt of the Employee Retention Grant.
A materially false statement willfully or fraudulently made in connection with this affirmation may result
in rendering the submitting company ineligible with respect to the program, and, in addition, may
subject the person making the false statement to criminal charges.
Notwithstanding any other rights of the Town under other Sections of this Affirmation or applicable law,
if the Recipient violates any of the terms, covenants or provisions of the Affirmation, or if any
representation or warranty made by the Recipient in this Affirmation or in any document or application
submitted in connection with this Affirmation or the Program shall prove false or misleading, or if, in the
sole judgment of the Town, the conduct of the Recipient is such that the interests of the Town have
been or are likely to be impaired or prejudiced, the Town shall thereupon have the right to:
Terminate any grant or withhold payments due under the Program and/or demand and obtain the
return of payments already made which are equal to the damages the Town may have already suffered
due to a breach by the Recipient. Any such action by the Town shall not give rise to any cause of action
for damages against the Town.
(1) I (name of business owner) ______________________________________hereby certify to EDC
and the Chamber as of the date of this affirmation that my business (business name)
___________________ has been in operation for at least six (6) months, employs ______
employees, and the information contained herein is, to the best of my knowledge, information
and belief, accurate and complete.
List Employees (First Name Last Name):
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
(2) I certify that as a result of COVID-19, my business experienced at least a 25% decrease in
revenue for one 30-day period after February 1, 2020, compared to the average revenue for the
same 30-day period in calendar year 2019 (or monthly revenue based on a comparable period in
2019).
(3) I certify that the business did not receive full coverage of employee payroll from an insurance
provider or any other entity.
(4) I certify that the business will retain and pay the listed employees their salary for a one-month
minimum period commencing on the date of receiving their reimbursement.
(5) I understand that the business must comply with all laws and rules applicable to the program,
including Town, State and Federal laws. This certification shall be deemed executed in the Town
of Estes Park and State of Colorado and shall be governed and construed in accordance with the
laws of the State of Colorado and the laws of the United States.
(6) I am authorized to complete and submit this certification on behalf of the Business. I verify that
the statements contained herein are true and correct and that the Business has not
misrepresented its eligibility for the Program.
(7) I understand that willful or fraudulent submission of a materially false statement in connection
with this certification may result in the Business being ineligible for the Program
reimbursements and may subject the Business or the person making false statements to
criminal charges.
By signing below, I certify that the above statements are true and correct to the best of my knowledge. I
understand that a false statement may disqualify me from benefits.
___________________________________________ ______________
(Business Owner Signature) (Date)
Appendix 2: Document Checklist for Employee Retention Fund Application
Document Why we need this Documents accepted
Signed
participation
affidavit
Verification that the business employs
1-10 employees, has experienced a
loss of revenue, has a commitment to
retain employees by participating in
this program, and has not already
been fully reimbursed by insurance for
wages
Revenue
statements for
affected 30-day
period in 2020
Documentation of revenue following
COVID-19 impact
One or more of the following for the entire
impacted period: point-of-sales reports, sales
reports (demonstrating fees collected or
earned income), bank statements, quarterly
sales tax filings, or CPA-certified profit & loss
statements for the 30-day period in 2020
Revenue
statements for
the same 30-day
period in 2019
Comparison of typical operating
revenue to verify loss of revenue as a
result of COVID-19
One or more of the following for the same
period in 2019: point-of-sales reports, sales
reports (demonstrating fees collected or
earned income), bank statements, quarterly
sales tax filings, or CPA- certified profit & loss
statements the 30-day period in 2019
If you were not in operation, please provide
your 2019 tax returns or Federal 990
Monthly revenue
statements for
previous 12
months
Comparison of typical operating
revenue to verify loss of revenue as a
result of COVID-19
One or more of the following for the previous
12 months of sales: point-of-sales reports,
sales reports (demonstrating fees collected or
earned income), bank statements, quarterly
sales tax filings, 2019 tax returns, CPA-
certified profit & loss statements, 2019 Tax
Returns (all pages), or Federal 990
Bank information To process the grant disbursement A copy of a voided check with business name
or a current bank statement or a bank letter
Payroll records
for each
employee
To calculate the grant amount Payroll records or cancelled checks to each
employee
Proof of Estes
Park location
To verify that the business is located
within the Estes Valley Development
Code
Signed federal tax form 1120 or signed copy
of lease agreement, or 3 months of
operational bills
Only required if business location is not
documented in any of the other supporting
documents
RESOLUTION 25-20
RATIFYING A SERVICES CONTRACT BETWEEN THE TOWN, THE ESTES PARK
ECONOMIC DEVELOPMENT CORPORATION, AND THE ESTES CHAMBER OF
COMMERCE FOR COMMUNITY BUSINESS ASSISTANCE
WHEREAS, the Town Board of Trustees has appropriated and allocated $250,000
for community relief from the economic impacts of COVID-19; and
WHEREAS, the Town has awarded $150,000 of those funds to the Estes Park
Economic Development Corporation and the Estes Chamber of Commerce for local
business assistance; and
WHEREAS, the Town Administrator has executed Emergency Rule and Order 04-
20, authorizing a services contract with these organizations for this purpose and
authorizing the expenditure of the award funds; and
WHEREAS, the Town Administrator has entered the Town into such a services
contract; and
WHEREAS, under section 2.28.030(b)(16) of the Estes Park Municipal Code, the
contract is subject to ratification by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1: The contract referenced in the title of this resolution is hereby ratified.
Section 2: The Board finds that the use of the funds disbursed under this contract
will assist local businesses, including by helping retain employees. The Board finds that
this is for the public purpose of protecting the economic and social vitality of the Town by
(1) supporting employment for residents of the Town, allowing employees to continue to
live locally, and ultimately to continue to contribute to the Town’s tax base; and (2)
supporting businesses in the Town that have been disadvantaged by the COVID
pandemic, and supporting local businesses’ ability to stay in business and contribute to
the diversity of commerce in the Town and to the Town’s tax base. The Board finds that
the contract’s public purposes are both significant and substantial, and justify the
expenditure of the public funds. The Board finds that the support of businesses both inside
and in the immediate vicinity of the Town contributes to the public purposes described
above, that the economy of the entire Estes Valley is inextricably interconnected, and that
supporting the economy of the Estes Valley is integral to supporting the economic and
social vitality of the Town. The Board also finds that the Town will receive adequate
consideration for its financial contribution under the contract in the form of the significant
and substantial public benefits described above.
UPDATED
Section 3: The Board approves and authorizes the Mayor to sign a change order
to the contract in substantially the form now before the Board.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
UPDATED
RESOLUTION 25-20
RATIFYING A SERVICES CONTRACT BETWEEN THE TOWN, THE ESTES PARK
ECONOMIC DEVELOPMENT CORPORATION, AND THE ESTES CHAMBER OF
COMMERCE FOR COMMUNITY BUSINESS ASSISTANCE
WHEREAS, the Town Board of Trustees has appropriated and allocated $250,000
for community relief from the economic impacts of COVID-19; and
WHEREAS, the Town has awarded $150,000 of those funds to the Estes Park
Economic Development Corporation and the Estes Chamber of Commerce for local
business assistance; and
WHEREAS, the Town Administrator has executed Emergency Rule and Order 04-
20, authorizing a services contract with these organizations for this purpose and
authorizing the expenditure of the award funds; and
WHEREAS, the Town Administrator has entered the Town into such services
contract; and
WHEREAS, under section 2.28.030(b)(16) of the Estes Park Municipal Code, the
contract is subject to ratification by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1: The contract referenced in the title of this resolution is hereby ratified.
Section 2: The Board finds that the use of the funds disbursed under this contract
will assist local businesses, including by helping retain employees. The Board finds that
this is for the public purpose of protecting the economic and social vitality of the Town by
(1) supporting employment for residents of the Town, allowing employees to continue to
live locally, and ultimately to continue to contribute to the Town’s tax base; and (2)
supporting businesses in the Town that have been disadvantaged by the COVID
pandemic, and supporting local businesses’ ability to stay in business and contribute to
the diversity of commerce in the Town and to the Town’s tax base. The Board finds that
the contract’s public purposes are both significant and substantial, and justify the
expenditure of the public funds. The Board finds that the support of businesses both inside
and in the immediate vicinity of the Town contributes to the public purposes described
above, that the economy of the entire Estes Valley is inextricably interconnected, and that
supporting the economy of the Estes Valley is integral to supporting the economic and
social vitality of the Town. The Board also finds that the Town will receive adequate
consideration for its financial contribution under the contract in the form of the significant
and substantial public benefits described above.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ORDINANCENO.04-20ANEMERGENCYORDINANCEAMENDINGTITLE2OFTHEESTESPARKMUNICIPALCODEREGARDINGDISASTERSANDEMERGENCIESWHEREAS,theTownofEstesParkisfacingtheCOVID-19pandemicandmustbeabletorespondpromptlytoaddressanyemergencycircumstancesthatarise;andWHEREAS,emergencyresponseresponsibilitiesarevestedintheTownAdministrator,astheprincipalexecutiveofficeroftheTown;andWHEREAS,flexibilityisnecessaryinsettingmeetingsoftheBoardofTrusteesduringanemergency;andWHEREAS,itiscriticalatthistimefortheBoardofTrusteestoclarifyandexpandupontheTown’sproceduresfordisastersandemergencies.NOW,THEREFORE,BEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADOASFOLLOWS:Section1:Chapter2.04oftheEstesParkMunicipalcodeisherebyamendedbytheadditionofthefollowingsection2.03.045:2.04.045-Emergencymeetings.(a)Meetingsonshortnotice.EmergencymeetingsmaybecalledbytheMayor,theTownAdministrator,oranytwo(2)BoardofTrusteesmembersintheeventofadeclareddisasteroremergencyaffectingtheTownthatrequirestheimmediateactionoftheBoardofTrusteesinordertoprotectthepublichealth,safety,andwelfareoftheresidentsoftheTown.NoticeofsuchemergencymeetingmaybegiventotheBoardofTrusteesbytelephoneorwhateverothermeansarereasonabletomeetthecircumstancesoftheemergency.Atsuchemergencymeeting,anyactionwithinthepolicepoweroftheBoardofTrusteesthatisnecessaryfortheimmediateprotectionofthepublichealth,safetyandwelfaremaybetaken;provided,however,thatanyactiontakenatanemergencymeetingshallbeeffectiveonlyuntilthefirsttooccurof(a)thenextregularmeeting,or(b)thenextspecialmeetingoftheBoardofTrusteesatwhichtheemergencyissueisonthepublicnoticeofthemeeting.Atsuchsubsequentmeeting,theBoardofTrusteesmayratifyanyemergencyactiontaken.Ifanyemergencyactiontakenisnotratified,thenitshallbedeemedexpiredasofthattime.(b)Virtualmeetings.IntheeventaquorumoftheBoardofTrusteesisunabletomeetbecausemeetinginpersonisnotpracticalorprudentduetoadeclareddisasteroremergencyaffectingtheTown,meetingsmaybeconductedbytelephone,electronically,
orbyothermeansofcommunicationsoastoprovidemaximumpracticalopennesstothepublicgiventheTown’stechnologicalmeans,ifallofthefollowingconditionsaremet:1.TheTownAdministratorortheMayordeterminesthatmeetinginpersonisnotpracticalorprudent,becauseofadeclareddisasteroremergencyaffectingtheTown;2.AllmembersoftheBoardofTrusteescanhearoneanotherorotherwisecommunicatewithoneanotherandcanhearorreadalldiscussionandtestimonyinamannerdesignedtoprovidemaximumnoticeandparticipation;3.Membersofthepublicpresentattheregularmeetinglocationcanhearorreadalldiscussion,testimonyandvotes,unlessthatisnotpractical,inthedeterminationoftheTownAdministrator,duetothedisasteroremergency,inwhichcasetheTownAdministratorshallensurethatthemeetingisasopenaspracticabletothepublicthroughothermeans;4.AtleastonememberoftheBoardofTrusteesispresentattheregularmeetinglocation,unlessnotpracticableduetopandemicorotherdisasteroremergency;5.Allvotesareconductedbyrollcall;6.Themeetingisrecorded,orminutesofthemeetingaretaken,andtherecordingoradraftoftheminutesismadeavailabletothepublicasquicklyaspracticable;and7.Totheextentpossible,fullandtimelynoticeisgiventothepublicsellingforththetimeofthemeeting,thefactthatsomemembersoftheBoardofTrusteesmayparticipateremotely,andtherightofthepublictomonitorthemeetingfromanotherlocation;providedthattheserequirementsaresubjecttosubsection(a),above,ifthevirtualmeetingisalsoanemergencymeeting.Section2:Chapter2.28oftheEstesParkMunicipalcodeisherebyamendedbytheadditionofthefollowingsection2.28.030:2.28.030—Disasterandemergencydeclarations.(a)TheTownAdministrator,astheprincipalexecutiveofficeroftheTown,shallhavetheauthoritytodeclareandcancelstatesofdisasterandemergency.Suchdeclarations,continuations,andcancellationsshallbegivenpromptandgeneralpublicityandshallbefiledpromptlywiththeTownClerkandwiththestateofficeofemergencymanagement.Atthetimeofdeclaration,theTownAdministratorshallmakeareasonableattempttonotifytheBoardofTrusteesofthedeclarationandthatnotificationshall,ataminimum,containthecause,extentandageneraldescriptionoftheemergency,theactionsexpectedtobetaken,andtheexpectedduration.ThedeclarationshallnotbecontinuedorrenewedforaperiodinexcessofsevendaysexceptwiththeconsentoftheBoardofTrustees.
(b)TheTownAdministratorshallhavethepowertopromulgateinwritingsuchrules,regulationsandordersasarereasonablynecessaryfortheprotectionoflifeandpropertywithintheTownoronTown-ownedorTown-leasedpropertyoutsidetheTownfromthedangerscreatedorincreasedbyadisasteroranemergency.Itisunlawfulforanypersontoviolate,orfailtoabideby,anysuchrule,regulation,ororder.Anysuchrule,regulation,orordershallbeeffectiveonlyaslongasthedisasteroremergencydeclarationisineffect.Issuanceofanewsreleasedisseminatingsuchrules,regulations,andordersshallbedeemedtoprovidenoticetothepublic.Anysuchrule,regulation,orordermaybeterminatedbyactionoftheTownBoard.Withoutlimitingtheforegoing,suchrules,regulations,andordersmay,totheextentnecessarytoaddressthedisasteroremergency:1.Suspendtheenforcementofanyordinance,ingeneralorinparticularcircumstances;2.SuspendanyoftheTown’spolicies,includingpurchasingpolicies;3.Setemergencyemployeepolicies;4.CloseTownfacilitiesorpropertytothepublic,orsuspendTownoperations;5.SuspendTownboardandcommissionmeetings;6.Imposeacurfew,andexempttherefromemergencyresponders;7.Restrictpublicgatherings;8.Compelevacuationsorshelteringinplace;9.Imposevehicularandtrafficrestrictions;10.Ordertheclosingorlimitoperationsofanybusinessesorcommercialactivities;11.Calluponagenciesandorganizationsforassistance;12.Waivefees,subiecttoanystatutoryrequirements;13.ReassignTownpersonnelorsupplies;14.Utilizeemergencyfunds;15.Commandeerorutilizeanyprivatepropertynecessarytocopewiththedisasteroremergency,subjecttoallapplicablelegalrequirementsincludingthoserequiringjustcompensation;and16.EntertheTownintocontractsthatwouldordinarilyrequireapprovaloftheBoardofTrustees,solongastheyaresubjecttoratificationbytheBoardatthefirsttooccurof(a)thenextregularmeeting,or(b)thenextspecialmeetingoftheBoardofTrusteesatwhichtheemergencyissueisonthepublicnoticeofthemeeting.Section3:Section2.12.030oftheEstesParkMunicipalcodeisherebyamendedbytheadditionofunderlinedmaterial,toreadasfollows:2.12.030-RoleoftheMayor.TheMayorshallpresideoverallmeetingsoftheBoardofTrustees.Heorsheshallperformsuchdutiesasmayberequiredofhimorherbystatuteorordinance.Insofarasisrequiredbystatuteandforallceremonialpurposes,theMayorshallbe
theexecutiveheadoftheTown.Seesection2.28.030,however,establishingtheTownAdministratorastheprincipalexecutiveofficeroftheTownforcertainemergencypurposes.Section4:TheBoardofTrusteesherebyfinds,determinesanddeclaresthatithasthepowertoadoptthisordinancepursuanttotheprovisionsofsection31-15-401(1)(b),C.R.S.,aswellastheTown’sgeneralpolicepower.TheBoardofTrusteesherebyfinds,determinesanddeclaresthatthisordinanceisnecessaryandpropertoprovideforthesafety,preservethehealth,promotetheprosperity,andimprovetheorder,comfortandconvenienceoftheTownofEstesParkandtheinhabitantsthereof.Section5:TheBoardofTrusteesherebyfindsthatthisordinanceisnecessaryfortheimmediatepreservationofpublichealthandsafety,duetothepandemicfacingtheTownandforthereasonsenumeratedintheintroductoryparagraphsofthisordinance,whichareincorporatedintothissection3byreference.ThisordinanceshalltakeeffectimmediatelyuponitsadoptionandsignaturebytheMayor.PASSEDANDADOPTEDbytheBoardofTrusteesoftheTownofEstesPark,ColoradothisgHyofMR?xATOWNOFEBy:MayorATTEST:ClerkIherebycertifythattheaboveOrdinancewasintroducedataregularmeetingoftheBoardofTrusteesonthe\?TdayofM.C)A,2020andpublishedinanewspaperofgeneralcirculationintheTownofEstesPark,Colorado,onthe7HdayofMrwc!A(,2020,allasrequiredbytheStatutesoftheStateofColQrado.lerkAPPROVEDASTOFORM:COLORADOTownAttorney
CHANGE ORDER
SERVICES CONTRACT
COMMUNITY ASSISTANCE – EDC/CHAMBER
The Town of Estes Park entered a contract (Contract) with the Estes Park Economic
Development Corporation (EDC), a Colorado nonprofit corporation, whose address is 533 Big
Thompson Ave., Ste 103, Estes Park, CO 80517, and the Estes Chamber of Commerce, Inc.
(Chamber), a Colorado nonprofit corporation, whose address is P.O. Box 2376, Estes Park, CO
80517, on the 15th day of April, 2020.
The Contract provided for a $100,000 employee retention fund and a $50,000 overhead
maintenance fund.
The two funds are ordered to be combined. All $150,000 may be used for either of the
purposes assigned to the two original funds, as described in the Contract.
This Change Order is made this ___ day of April, 2020.
For the Town of Estes Park, Colorado:
______________________________
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
UPDATED
Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Travis Machalek, Town Administrator
Date: April 28, 2020
RE: Policy 101 – Board of Trustees Division of Responsibilities
Objective:
To adopt Board of Trustee committee and liaison assignments for the next two years.
Present Situation:
Board policy specifies that at the first regular meeting following the certification of the results of
each biennial election, the Board of Trustees determines each Board and Commission Primary
Liaison assignments and responsibilities for the remainder of the term of the current standing
Town Board.
Proposal:
The proposed assignments, as recommended by the Mayor are attached. All proposed
changes and new assignments are indicated in red.
Advantages:
• Distributes the workload of the Trustees equitably
• Trustees with interest in a specific area are able to provide service in that area
• Liaisons serve an important role in facilitating communication between the
board/commission to which they serve and the Board of Trustees
Disadvantages:
• Liaison and Board representatives may have more information regarding their assigned
board than other Trustees.
Action Recommended:
Review the proposed board assignments, make any changes deemed necessary and adopt
Policy 101.
Finance/Resource Impact: None.
Level of Public Interest: Moderate.
Recommended Motion:
I move to approve Policy 101, Board of Trustees Division of Responsibilities, (as presented/as
amended)
Attachments: - Draft Policy 101
TOWN ADMINISTRATOR
Effective Period: Until Superseded
Review Schedule: After each municipal election
Revised: 04/28/2020
Effective Date: 4/28/2020
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
Revisions 04/28/2020
1. Purpose The Board of Trustees has many varied responsibilities. In order to effectively use their
time, the Board finds it necessary to divide duties and responsibilities among the Board
members.
2. Assignments To Ongoing Committees: At the first regular meeting following the certification of the
results of each biennial election, the Board of Trustees determines each Board and Commission
Primary Liaison assignments and responsibilities for the remainder of the term of the current
standing Town Board.
a. Interim Assignments: Should the Board deem it necessary to create a new liaison
assignment or to modify assignments at some time other than as described in 101.2,
the Board may do so at any regular meeting of the Board.
3. Assignment To Committees Of The Board Of Trustees (committees comprised solely of
members of the Board of Trustees)
a) Assignments to Audit Committee:
At the first regular meeting following the certification of the results of each biennial
election, the Mayor shall appoint two (2) Trustees to the Audit committee with the Mayor
serving as the third member.
(Ord. 26-88 §1(part), 1988; Ord. 7-03 §1, 2003; Ord. 10-10 §1, 2010; Ord. 10-14 §1,
2014; Ord. 13-15, § 1, 9-22-2015)
b) Assignment to Special Committees:
Special committees may be established by the Board of Trustees. The Mayor shall
appoint all members of any special committee subject to the approval of the Board of
Trustees. (Estes Park Municipal Code 2.08.020)
4. Appointment of Mayor Pro- Tem: “At its first meeting following the certification of the results
of each biennial election, the Board of Trustees shall choose one (1) of the Trustees as Mayor
Pro Tem who, in the absence of the Mayor from any meeting of the Board of Trustees, or during
the Mayor's absence from the Town or his or her inability to act, shall perform his or her duties.”
(Estes Park Municipal Code 2.16.010)
Effective Period: Until Superseded
Review Schedule: After each municipal election
Revised: 04/28/2020
Effective Date: 4/28/2020
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
Revisions 04/28/2020
5. Special Assignments to Ad-Hoc and Temporary Committees: The Mayor may nominate
trustees to serve on committees, community groups, or in some other capacities as a
representative of the Town, except in cases where a Board Liaison has been approved by the
Board of Trustees (Policy 1.7.) The Mayor shall present the nomination of any such
appointments to the Board for approval at a regular town board meeting. The Mayor will make
every effort to distribute special assignments equitably among the members of the Board.
6. Interview panels for Town Committees – In accordance with Section IV A 6 of Policy 102, Town
Committees, “Applicants for all committees will be interviewed by the Town Board, or its
designees. Any designees will be appointed by the full Town Board.”
7. Outside Committees – Outside committees are committees or boards where the Town is
represented by a member of the Board of Trustees and/or staff. These are not committees of
the Town of Estes Park and therefore the rules and guidelines for membership are those of the
outside entity not the Town. At times, they may request that the Trustees assign an
individual(s) to represent the Town, however they may also request a specific individual or
position as the Town’s representative to the committee.
8. Liaison Assignments - The Mayor may nominate trustees to serve as a Board Liaison. The Mayor
shall present the nomination of any such appointments to the Board for approval at a regular
town board meeting. The Mayor will make every effort to distribute special assignments
equitably among the members of the Board.
9. Special Consideration for Platte River Power Authority (PRPA) Board - The Mayor or the
Mayor's designee serves on the PRPA Board ex officio. The second PRPA Board appointment
shall be approved by the Town Board, with preference for the Utility Director per PRPA
Resolution 07-19.
Effective Period: Until Superseded
Review Schedule: After each municipal election
Revised: 04/28/2020
Effective Date: 4/28/2020
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
Revisions 04/28/2020
Board Assignments
Mayor Pro-Tem - __ TrusteeXXXXXX_____________
Board and Commission and Community Representation
Board, Commission or Task Force Liaison Staff Liaison Type of
Committee
Estes Valley Planning Commission Trustee MacAlpine Randy Hunt Advisory/ Decision
Making
Estes Valley Board of Adjustment Trustee MacAlpine Randy Hunt Decision Making
Western Heritage Inc Trustee Cenac n/a Outside
Estes Park Museum Friends and Foundation
Inc.
Derek Fortini Outside
Ambassadors Teri Salerno Outside
Police Auxiliary Trustee Younglund Wes Kufeld Working Group
Parks Advisory Board Trustee Cenac Brian Berg Advisory
Transportation Advisory Board Trustee Bangs Greg Muhonen Advisory
Estes Valley Restorative Justice Trustee Bangs Denise Lord Working Group
Estes Park Board of Appeals Trustee MacAlpine Randy Hunt Advisory/Decision
Making
Sister Cities Trustee MacAlpine n/a Working Group
Family Advisory Board Trustee Younglund Travis Machalek Advisory
Effective Period: Until Superseded
Review Schedule: After each municipal election
Revised: 04/28/2020
Effective Date: 4/28/2020
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
Revisions 04/28/2020
Committee or Board Appointed
Member(s)
Staff Liaison Type of
Committee
Audit Committee Mayor Koenig
Mayor Pro Tem
Trustee
MacAlpine
Travis Machalek
Duane Hudson
Advisory
Colorado Association of Ski Towns (CAST) Voting Designee
– Mayor Koenig
Alt Designee TA
Machalek
n/a Outside
Platte River Power Authority Board of
Directors
Mayor Koenig Reuben Bergsten Outside
Larimer County Open Lands Board Trustee Cenac n/a Outside
Estes Park Economic Development
Corporation Board of Directors
Trustee
Martchink & TA
Machalek
n/a Outside
Larimer County Solid Waste Policy Council Trustee Zornes Outside
Local Marketing District (Visit Estes Park) Mayor Koenig,
Trustee Cenac
n/a Outside
Regional Transportation Infrastructure
Funding Task Force
Trustee
Martchink
Outside
Larimer County Behavioral Health Policy
Council
Trustee Zornes n/a Outside
___________________________________
Wendy Koenig
Mayor
Town Clerk Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: April 28, 2020
RE: Appointments – Town Officers & Town Administrator
Objective:
To appoint Town Officers per Municipal Code 2.24 & 2.28
Present Situation:
The Town held the regular Municipal Election on April 7, 2020. Per the Municipal Code
Section 2.24.010, at the first regular meeting following certification of the results of each
biennial election, the Board of Trustees shall appoint a qualified person as Town Clerk,
Town Treasurer, Town Attorney, Municipal Judge and Assistant Municipal Judge, and
any other officers the Board of Trustees deems necessary for the good governance of
the Town.
Municipal Code section 2.28.10 Town Administrator; appointment states at the first
regular meeting following certification of the results of each biennial election, the Board
of Trustees shall appoint a qualified person as Town Administrator.
Proposal:
To appoint the following officers:
• Jackie Williamson – Town Clerk
• Duane Hudson – Town Treasurer/Town Clerk Pro Tem
• Dan Kramer – Town Attorney
• David Thrower – Municipal Judge
• Teresa Ablao – Assistant Municipal Judge
• Travis Machalek – Town Administrator
Advantages:
To comply with the Municipal Code and State Statute requirements.
Disadvantages:
None.
Action Recommended:
Approve the appointments outlined above through separate motions.
Budget:
None.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the appointment of Jackie Williamson as Town Clerk.
I move to approve/deny the appointment of Duane Hudson as Town Treasurer/Town
Clerk Pro Tem.
I move to approve/deny the appointment of Dan Kramer as Town Attorney.
I move to approve/deny the appointment of David Thrower as Municipal Judge.
I move to approve/deny the appointment of Teresa Ablao as Assistant Municipal Judge.
I move to approve/deny the appointment of Travis Machalek as Town Administrator.
Attachments:
None.
Town Clerk Memo
To: Honorable Mayor Koenig
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: April 28, 2020
RE: New Board Action Item 4 - Contract with David Thrower for Municipal
Judge Services.
New Board Action Item 5 - Contract with Teresa Ablao for Assistant
Municipal Judge Services.
Objective:
To consider new contracts for the Municipal Court Judge and Assistant Municipal Judge
to provide municipal court services to the Town of Estes Park.
Present Situation:
The Town Board is required after each biennial election to appoint a Municipal Judge
and Assistant Municipal Judge. With the appointment of the Municipal Judge and
Assistant Municipal Judge, new contracts are required to continue court services past
April 28, 2020.
Proposal:
To approve new two (2) year contracts for Municipal Judge services with Judge David
Thrower and Assistant Municipal Judge Teresa Ablao. These contracts will begin on
April 28, 2020 and terminate on April 26, 2022. All other conditions remain the same
from the previous contracts approved by the Town Board in April 2018.
Advantages:
To maintain municipal services for the Town of Estes Park.
Disadvantages:
The Town would not have a presiding Municipal Court Judge after April 28, 2020.
Action Recommended:
None.
Budget:
Funds have been allocated in the 2020 budget for the positions.
Level of Public Interest.
Low.
Sample Motion:
I move to approve a two (2) year contract with Judge David Thrower for Municipal Judge
services.
I move to approve a two (2) year contract with Judge Teresa Ablao for Assistant
Municipal Judge services.
Attachment
Contract with Judge Thrower
Contract with Judge Ablao
AGREEMENT
THIS AGREEMENT (the “Agreement”) effective April 28, 2020, is by and
between the Town of Estes Park, Colorado, a municipal corporation (the “Town”) and
David J. Thrower (“Thrower”), both parties agreeing as follows:
WHEREAS, on April 28, 2020, the Board of Trustees of the Town appointed
Thrower to a two-year term as the Town’s Municipal Court Judge; and
WHEREAS, the parties desire to set forth in this Agreement the terms and
conditions of Thrower’s term as Municipal Court Judge.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the parties agree as follows:
Section 1. Duties and Responsibilities
Thrower, as the Municipal Judge of the Town’s Municipal Court, shall perform the
functions and duties of the position in accordance with all the applicable provisions of
the Town’s Municipal Code, Sections 13-10-101 et. seq. C.R.S., and the Colorado
Municipal Court Rules of Procedure as they may be amended from time to time,
including the following:
• The Municipal Court Judge is authorized to exercise contempt powers,
and enforce subpoenas issued by any board, commission, hearing
officer, or other body or officer of the Town authorized by law or
ordinance to issue subpoenas, and all other powers inherent with the
office.
• The Municipal Court convenes for one (1) regular session of the Municipal
Court each month and more or less often as needed. It is understood that
most months include one (1) Municipal Court session. The session of the
Court will be held during normal business hours starting at 9:00 am,
dependent upon the availability of Town Board Room and, at the
discretion of the Municipal Court Judge.
• Thrower shall maintain an active license to practice law in Colorado.
• Thrower shall keep abreast of current legislation and obtain ongoing
education and training, and remain current on all matters relating to
municipal courts and municipal judges. Costs associated with these
efforts may be shared with the Town with prior approval and as budgeted.
Section 2. Term
2
The term of this Agreement shall be from April 28, 2020 to April 26, 2022 unless
sooner terminated.
Section 3. Compensation
The Town agrees to pay Thrower for his services an annual compensation of
$20,400.00 payable in monthly installments. In the event of termination of this
Agreement, Thrower’ compensation shall be pro-rated to the date of termination. The
Town agrees to review the annual compensation in April 2021.
Section 4. Removal
This Agreement shall automatically terminate in the event of removal of Thrower
as Municipal Court Judge pursuant to Section 13-10-105 C.R.S.
Section 5. Resignation
Thrower may resign by giving a minimum of 30 days’ written notice to the Town.
Thrower shall be entitled to compensation to the effective date of his resignation.
Section 6. Independent Contract
The parties agree that Thrower is an independent contractor and is not an
employee of the Town. Thrower is not entitled to workers’ compensation benefits from
the Town and is obligated to pay federal and state income tax on any compensation
earned pursuant to this Agreement.
Section 7. Notices
Notices pursuant to this Agreement shall be given by personal service or deposit
in the custody of the United States Postal Service, postage prepaid, addressed as
follows:
TOWN: Town of Estes Park
Attn: Mayor
P O Box 1200
Estes Park, CO 80517
EMPLOYEE: David J. Thrower
Dietze and Davis, P.C.
2060 Broadway, Suite 400
Boulder, CO 80302
Notice shall be deemed given as of the date of personal service or as of the date
of deposit of such written notice in the course of transmission in the United States
Postal Service. Thrower shall notify the Town in writing of any change in address.
3
Section 8. Verification of Lawful Presence
Thrower shall verify his lawful presence in the United States to the Town Clerk’s
Office as required by Section 24-76.5-103 C.R.S.
Section 9. General Provisions
a. This Agreement constitutes the entire Agreement between the parties,
and it shall be binding upon and inure to the benefit of the heirs, executors, successors,
and assigns of the parties. This Agreement may only be amended by written instrument
executed by both parties, and each provision hereof shall be construed under the laws
of the State of Colorado. Neither party may assign its rights or delegate its duties under
this Agreement without the express written approval of the other.
b. In the event of conflict between the terms of policy provisions, regulations,
codes and ordinances of the Town and terms of this Agreement, this Agreement shall
take precedence and govern.
c. To the extent this Agreement constitutes a multiple fiscal year debt or
financial obligation of the Town, it shall be subject to annual appropriation pursuant to
the Town’s annual budgeting process and Article X, Section 20 of the Colorado
Constitution. The Town shall have no obligation to continue this Agreement in any fiscal
year in which no such appropriation is made.
Section 9. Severability
To the extent any provision herein is prohibited by applicable Federal, State, or
local law, or is impossible to perform, such provision will be deemed deleted from this
Agreement and the remainder of the Agreement will survive.
IN WITNESS WHEREOF, this Agreement is executed on this ____ day of
______, 2020.
TOWN OF ESTES PARK
By___________________________
Wendy Koenig, Mayor
ATTEST:
_____________________________
Jackie Williamson, Town Clerk
_________________________
David J. Thrower
AGREEMENT
THIS AGREEMENT (the “Agreement”) effective April 28, 2020, is by and
between the Town of Estes Park, Colorado, a municipal corporation (the “Town”) and
Teresa Ablao (“Ablao”), both parties agreeing as follows:
WHEREAS, on April 28, 2020, the Board of Trustees of the Town appointed
Ablao to a two-year term as the Town’s Assistant Municipal Court Judge; and
WHEREAS, the parties desire to set forth in this Agreement the terms and
conditions of Ablao’s term as Assistant Municipal Court Judge.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the parties agree as follows:
Section 1. Duties and Responsibilities
Ablao, as the Assistant Municipal Judge of the Town’s Municipal Court, shall
perform the functions and duties of the position in accordance with all the applicable
provisions of the Town’s Municipal Code, Sections 13-10-101 et. seq. C.R.S., and the
Colorado Municipal Court Rules of Procedure as they may be amended from time to
time, when the Municipal Court Judge is unable to preside in case of temporary
absence, sickness, recusal, or to the inability of the Municipal Court Judge to preside
over a session of the Municipal Court. The duties of the Assistant Municipal Court
Judge, when presiding in absence of the Municipal Court Judge, shall include the
following:
• The Assistant Municipal Court Judge is authorized to exercise contempt
powers, and enforce subpoenas issued by any board, commission,
hearing officer, or other body or officer of the Town authorized by law
or ordinance to issue subpoenas, and all other powers inherent with
the office.
• Ablao shall maintain an active license to practice law in Colorado.
• Ablao shall keep abreast of current legislation and obtain ongoing
education and training, and remain current on all matters relating to
municipal courts and municipal judges. Costs associated with these
efforts may be shared with the Town with prior approval and as budgeted.
Section 2. Term
The term of this Agreement shall be from April 28, 2020 to April 26, 2022 unless
sooner terminated.
2
Section 3. Compensation
The Town agrees to pay Ablao compensation of $500.00 for each Municipal
Court session she presides as Assistant Municipal Court Judge.
Section 4. Removal
This Agreement shall automatically terminate in the event of removal of Ablao as
Assistant Municipal Court Judge pursuant to Section 13-10-105 C.R.S.
Section 5. Resignation
Ablao may resign by giving a minimum of 30 days’ written notice to the Town.
Section 6. Independent Contract
The parties agree that Ablao is an independent contractor and is not an
employee of the Town. Ablao is not entitled to workers’ compensation benefits from the
Town and is obligated to pay federal and state income tax on any compensation earned
pursuant to this Agreement.
Section 7. Notices
Notices pursuant to this Agreement shall be given by personal service or deposit
in the custody of the United States Postal Service, postage prepaid, addressed as
follows:
TOWN: Town of Estes Park
Attn: Mayor
P O Box 1200
Estes Park, CO 80517
EMPLOYEE: Teresa Ablao
2061 Shavano Pl.
Loveland, CO 80538
Notice shall be deemed given as of the date of personal service or as of the date
of deposit of such written notice in the course of transmission in the United States
Postal Service. Ablao shall notify the Town in writing of any change in address.
Section 8. Verification of Lawful Presence
Ablao shall verify his lawful presence in the United States to the Town Clerk’s
Office as required by Section 24-76.5-103 C.R.S.
3
Section 9. General Provisions
a. This Agreement constitutes the entire Agreement between the parties,
and it shall be binding upon and inure to the benefit of the heirs, executors, successors,
and assigns of the parties. This Agreement may only be amended by written instrument
executed by both parties, and each provision hereof shall be construed under the laws
of the State of Colorado. Neither party may assign its rights or delegate its duties under
this Agreement without the express written approval of the other.
b. In the event of conflict between the terms of policy provisions, regulations,
codes and ordinances of the Town and terms of this Agreement, this Agreement shall
take precedence and govern.
c. To the extent this Agreement constitutes a multiple fiscal year debt or
financial obligation of the Town, it shall be subject to annual appropriation pursuant to
the Town’s annual budgeting process and Article X, Section 20 of the Colorado
Constitution. The Town shall have no obligation to continue this Agreement in any fiscal
year in which no such appropriation is made.
Section 9. Severability
To the extent any provision herein is prohibited by applicable Federal, State, or
local law, or is impossible to perform, such provision will be deemed deleted from this
Agreement and the remainder of the Agreement will survive.
IN WITNESS WHEREOF, this Agreement is executed on this ____ day of
______, 2020.
TOWN OF ESTES PARK
By___________________________
Wendy Koenig, Mayor
ATTEST:
_____________________________
Jackie Williamson, Town Clerk
_________________________
Teresa Ablao
General Public Comment 04-28-2020
Comments for tonight's board meeting
On behalf of Rocky Mountain National Park we would like to thank outgoing Mayor Todd Jirsa and
Trustee Ron Norris for their service to the Estes Park community and their support of Rocky Mountain
National Park.
Recently park managers worked with the Mayor, Trustees, town staff and public health officials to
make the difficult decision to close Rocky Mountain National Park on March 20 due to the COVID-19
pandemic. This decision was made to protect the overall public health and resources of our
community, including National Park Service staff and volunteers.
We look forward to our continued partnership with the Town of Estes Park and welcome Mayor Koenig
and the new trustees.
- Kyle
Kyle Patterson
Management Specialist/Public Affairs Officer
Rocky Mountain National Park