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HomeMy WebLinkAboutPACKET Town Board 2020-03-24NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK REGULAR MEETING – TO BE HELD VIRTUALLY Tuesday, March 24, 2020 7:00 p.m. Board Room – 170 MacGregor Avenue Estes Park, CO 80517 The Town Board of Trustees will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Options for the Public to Participate Remotely and Provide Public Input: 1. By Electronic Mail: Members of the public may provide public comment or comment on a specific agenda item by sending an email townclerk@estes.org. The email must be received by 12:00 p.m., Tuesday March 24, 2020. All emails will be provided to the Board for consideration during the agenda item and added to the final packet. 2. By Telephone Message: Members of the public may provide public comment or comment on a specific agenda item by calling (970) 577-4773. The calls must be received by 12:00 p.m., Tuesday March 24, 2020. All calls will be transcribed and provided to the Board for consideration during the agenda item and added to the final packet. 3. The meeting will be using Google Hangouts which provides for closed captioning of the meeting. 4. The Town Board meetings will be livestreamed at www.estes.org/videos. The meeting will be posted at www.estes.org/videos within 48 hours of the meeting. 5. No public attendance at this meeting. AGENDA PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT.  POLICY GOVERNANCE MONITORING REPORT - POLICIES 3.0, 3.1, 3.2, 3.4, 3.5, 3.6, 3.9, 3.10, 3.11. Board Policy 2.3 designates specific reporting requirements for the Town Administrator to provide information on policy compliance to the Board. The above policies are reported on each March. Prepared 03-13-2020 *Revised 03-19-2020 **Revised 03-23-2020 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated March 10, 2020 and Town Board Study Session Minutes dated March 10, 2020. 3. Family Advisory Board Minutes dated February 13, 2020 (Acknowledgement Only). 4. Resolution 14-20 Approval of Bylaws for Estes Park Board of Adjustment. 5. Resolution 15-20 Approval of Bylaws for Estes Park Planning Commission. 6. Family Advisory Board Appointments of John Bryant, Reappointment, 3-year term expiring April 15, 2023 and Laurie Dale Marshall, Reappointment, 3-year term expiring April 15, 2023. 7. Transportation Advisory Board Appointments of Ann Finley, Reappointment, 3-year term expiring March 31, 2023, Belle Morris, Reappointment, 3-year term expiring March 31, 2023 and Lawrence Gamble, Appointment, 3-year term expiring March 31, 2023. 8. Purchase Order for Prospect Mountain Water Company Project engineering services, for $1,197,200, Budgeted. 9. Letter of Support for the FTA-CDOT Grant Application for Electric Trolley Facility and one Charging Station. 10. Resolution 16-20 – Electric Rate Public Hearing Reschedule to June 23, 2020. 11. Resolution 17-20 Setting the Public Hearing date of April 14, 2020 for a New Hotel and Restaurant Liquor License filed by Sunny Acre Corporation dba The Egg of Estes, 393 E Elkhorn Avenue, Estes Park, CO 80517. 12. Acceptance of Town Administrator Policy Governance Monitoring Report. ACTION ITEMS: 1. RESOLUTION 20-20 CONTINUING THE DECLARATION OF LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC. Attorney Kramer. 2. ORDINANCE 06-20 AMENDING THE ESTES VALLEY DEVELOPMENT CODE SECTION 3.1 REVIEW PROCEDURES. Attorney Kramer. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE 05-20 ELKHORN LODGE PRELIMINARY PLANNED UNIT DEVELOPMENT (PUD), 600 ELKHORN AVENUE, ZAHOUREK CONSERVANCY, LLC, OWNER, EAST AVENUE DEVELOPMENT, LLC, A TEXAS LLC, C/O JUSTIN MABEY, APPLICANT. Planner Woeber. (Staff is recommending the item be postponed until a public hearing can be held on the item.) B. RESOLUTION 18-20 ELKHORN LODGE PRELIMINARY PLAT, 600 ELKHORN AVENUE, ZAHOUREK CONSERVANCY, LLC, OWNER, EAST AVENUE DEVELOPMENT, LLC, A TEXAS LLC, C/O JUSTIN MABEY, APPLICANT. Planner Woeber. (Staff is recommending the item be postponed until a public hearing can be held on the item.) * * ** NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. ACTION ITEMS: 3. FEE WAIVER REQUEST, 1230 BIG THOMPSON AVENUE, REZONING APPLICATION FEE, ADESTES PROPERTIES, LLC. Director Hunt. Request to waive $4,500 "corrective" rezoning application fee for Rocky Mountain Health Club property. Rezoning proposed from A-Accommodations to CO-Commercial Outlying to reflect existing uses. 4. RESOLUTION 19-20 SUPPLEMENTAL BUDGET APPROPRIATIONS. Director Hudson. Purchase Orders and Project Rollovers from the 2019 Budget to the 2020 Budget. 5. CONTRACT FOR FALL RIVER TRAIL CONSTRUCTION WITH JAG'S ENTERPRISES, INC., FOR $1,846,258.50. Engineer Barr. Approval for the construction contract for the western most segment of the Fall River Trail project. 6. ESTES PARK PLANNING COMMISSION APPOINTMENTS. Town Clerk Williamson. To appoint members and determine term lengths for the newly formed Estes Park Planning Commission. 7. ESTES PARK BOARD OF ADJUSTMENT APPOINTMENTS. Town Clerk Williamson. To appoint members and determine term lengths for the newly formed Estes Park Board of Adjustment. ADJOURN.       Town Administrator’s Office Memo To: Honorable Mayor Jirsa Board of Trustees From: Town Administrator Machalek Date: March 24, 2020 RE: March Policy Governance Monitoring Report – Policy 3.0, 3.1, 3.2, 3.4, 3.5, 3.6, 3.9, 3.10, 3.11 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: Policy QUASI-JUDICIAL YES NO Board Policy 2.3 designates specific reporting requirements for the Town Administrator to provide information on policy compliance to the Board. Each March, I report on the following staff limitations: Policy 3.1 Customer Service Policy 3.2 Treatment of Staff Policy 3.4 Financial Conditions and Activities Policy 3.5 Asset Protection Policy 3.6 Emergency Town Administrator Backup and Replacement Policy 3.9 Communication and Support to the Board Policy 3.10 Capital Equipment and Improvements Programming Policy 3.11 Quality of Life This report constitutes my assurance that, as reasonable interpreted, these conditions have not occurred and further, that the data submitted below are accurate as of this date. Travis Machalek Town Administrator Policy 3.1: The quality of life in the Town of Estes Park depends upon the partnership between citizens, elected officials and Town employees. Therefore, within the scope of his/her authority, the Town Administrator shall not fail to ensure high standards requiring the treatment of our citizens: 3.1.1: The Town Administrator shall not fail to encourage the following basic attitudes in employees: 3.1.1.1 – The Citizens of the Town of Estes Park deserve the best possible services and facilities given available resources. 3.1.1.2 – Prompt action is provided to resolve problems or issues. 3.1.1.2.1 – “Prompt Action” shall be interpreted as:  Citizens receive initial responses at a minimum acknowledging the receipt of the contact, within two business days  The appropriate process required to resolve the problem is initiated within three business days, whenever possible. 3.1.1.3 – Attention is paid to detail and quality service is provided that demonstrates a high level of professionalism. 3.1.1.4 – Each employee represents excellence in public service. 3.1.1.5 – Each employee is “the Town” in the eyes of the public. Status: Compliance Interpretation: I interpret this to mean that the important of customer service is reinforced in training and in performance evaluations of all staff, and that all staff are held accountable for providing a high level of customer service. This does not mean that the customer always gets everything that they might request, but rather that Staff is polite, professional, responsive, and fair with all members of the public. Given the relatedness of all the subsections of 3.1.1, it is my interpretation that I may report on these limitations as a group. Compliance with the policy will be achieved when: 1. Customer issues are handled in a prompt, polite, and fair manner. 2. Complaints and/or concerns that the Town Board and Town Administrator receive about customer service regarding Town employees are minimal. Evidence: 1. Customer Service is included in the performance evaluations of all employees. 2. The Town Board and Town Administrator receive no or minimal customer service complaints from members of the public. 3. The Town Board, Town Administrator, and Executive Leadership Team receive compliments and letters of appreciation from customers. 4. Town employees complete mandated Service Elevated customer service training. 5. 78% of respondents to the Town’s 2018 Citizen Survey rated our Customer Service positively (e.g. excellent/good). Report: I report compliance. We are on track to have all full-time employees complete the employee-created customer service training (Service Elevated) by the end of May. Customer service issues in the Building Division have improved significantly from last year and further implementation of the Community Core software system and continued work with SAFEbuilt will help to ensure that trend continues. 3.1.2: The success of Estes Park Town Government depends upon the partnership between citizens, elected officials and Town employees. Accordingly, regarding the treatment of citizens and customers, the Town Administrator shall not: 3.1.2.1 – Fail to inform citizens of their rights, including their right to due process. 3.1.2.2 – Ignore community opinion on relevant issues or make material decisions affecting the community in the absence of relevant community input. 3.1.2.3 – Allow the community to be uninformed (or informed in an untimely basis) about relevant decision making processes and decisions. 3.1.2.4 – Be disorganized or unclear with respect to interactions with the community. 3.1.2.5 – Ignore problems or issues raised by the community or fail to address them in a timely manner. 3.1.2.6 – Allow incompetent, disrespectful or ineffective treatment from Town employees. 3.1.2.7 – Unduly breach or disclose confidential information. Status: Compliance Interpretation: I interpret this to mean that residents are informed well in advance of any Town action; that Staff takes active steps to solicit and encourage public comment on matters of public policy and significant projects; that Staff treats all customers of the Town in a respectful and courteous manner; and that, within the restrictions of the law, Staff does not disclose confidential information. Due to the related nature of the sub-sections of 2.1.2, it is my interpretation that I may report on all of these limitations as a group, rather than individually. Compliance with the policy will be achieved when: 1.All public policy and significant project discussions include public outreach and involvement. 2.Issues raised by customers are dealt with promptly at a staff level, if possible, or are brought to the Town Board for consideration and discussion if necessary. 3.The biennial citizen survey is completed. 4.Staff does not disclose confidential information other than such disclosures required by law. Evidence: 1.Public meetings, community meetings, and outreach meetings held above- and-beyond regularly scheduled Town Board meetings. 2.Newspaper articles and press releases associated with public projects and policies. 3.Results from the biennial citizen survey. 4.Lack of legal actions against the Town due to failure to provide due process. 5.Lack of any legal action against the Town for improper disclosure of confidential information. Report: I report compliance Policy 3.2: With respect to the treatment of paid and volunteer staff, the Town Administrator may not cause or allow conditions which are unsafe, unfair or undignified. Accordingly, pertaining to paid staff within the scope of his/her authority, the administrator shall not: 3.2.1: Operate without written personnel policies that clarify personnel rules for employees. Status: Compliance Interpretation: I interpret this to mean that the Town has formal written personnel policies that are up-to-date with regard to current legal decisions, and that these policies are readily available to all employees. These personnel policies are not static and may be changed as needed in accordance with applicable law. Compliance with the policy will be achieved when: The Town has formal written personnel policies that cover the normal scope of employment issues. Evidence: 1. Town personnel policies are available to all employees on iTown and in the Human Resources office. 2. All personnel policies have been reviewed and approved by the Town Attorney (and CIRSA, if necessary). Report: I report compliance. 3.2.2: Fail to acquaint staff with their rights under this policy upon employment. Status: Compliance Interpretation: I interpret this to mean that all new employees are informed of Town personnel policies. Compliance with the policy will be achieved when: Every new employee is informed of the Town’s personnel policies. Evidence: 1. Town personnel policies are available to all employees on iTown and in the Human Resources office. 2. New employees are informed of the personnel policies as part of their on- boarding policies, including where to locate these policies. Report: I report compliance. 3.2.3: Fail to commit and adhere to the policies of Equal Employment Opportunity and Fair Labor Standards Act. Status: Compliance Interpretation: I interpret this to mean that the Town follows the strict interpretation of the EEO and FLSA. Compliance with the policy will be achieved when: The Town has no cases of legal non-compliance. Evidence: There have been no successful legal actions against the Town in the past year regarding any EEO or FLSA violations as an employer. Report: I report compliance. 3.2.4: Fail to make reasonable efforts to provide a safe working environment for employees, volunteers and citizens utilizing Town services. Status: Compliance Interpretation: I interpret this to mean that Town facilities are generally clear of safety hazards and are properly maintained. It is not possible to completely eliminate all hazards, but reasonable and prudent precautions are taken and plans are made to prevent and repair hazards. When a hazard is identified, prompt action will be taken to mitigate the hazard in an appropriate manner. Compliance with the policy will be achieved when: There are no known, unaddressed safety hazards in Town facilities and new hazards are addressed promptly. Evidence: 1. Successful loss control audit and property inspection from CIRSA. 2. Precautions are taken to prevent and correct hazards when a hazard is identified. Report: I report compliance. 3.2.5: Operate without written volunteer policies that clarify the responsibilities of volunteers and of the Town for all volunteers. Status: Compliance Interpretation: I interpret this to mean that the Town must have and use a written volunteer manual that contains policies guiding the use of volunteers in the organization. Compliance with the policy will be achieved when: The Town has a written volunteer manual that is used to manage the Town’s volunteer program. Evidence: The Town Volunteer Manual is available on the Town website. Report: I report compliance. The Town is currently in the process of updating and streamlining our Volunteer Manual and related policies. Policy 3.4: With respect to the actual, ongoing condition of the Town government’s financial health, the Town Administrator may not cause or allow the development of fiscal jeopardy or loss of budgeting integrity in accordance with Board Objectives. Accordingly, the Town Administrator may not: 3.4.1: Expend more funds than are available. Status: Compliance Interpretation: I interpret this to mean that there have been no expenditures in excess of those approved in the adopted budget. Compliance with the policy will be achieved when: There are no expenditures in excess of those approved in the adopted budget, as amended by the Town Board. Evidence: 1. Town financial reports. 2. Comprehensive Annual Financial Report. Report: I report compliance. 3.4.2: Allow the general fund and other fund balances to decline to a level below that established by the Board of Town Trustees by adopted policy, unless otherwise authorized by the Board. Status: Compliance Interpretation: I interpret this to mean that the General Fund balance at the end of the fiscal year is at least 25%. This figure is based on the calculation of fund balance after all carry-over funds are included. Encumbered but not expended funds are excluded at the end of the year. Compliance with the policy will be achieved when: 1. The final CAFR shows a General-Fund fund balance of 25% or greater, unless otherwise authorized by the Board. 2. The adopted budget anticipates an end-of-year fund balance in the General Fund of 25% or greater, unless otherwise authorized by the Board. Evidence: 1. The 2018 CAFR shows a 54% General-Fund fund balance at the end of 2018. 2. The 2019 budget, as amended, anticipates a 25.6% General-Fund fund balance at the end of 2019. 3. The adopted 2020 budget anticipates a 29.4% General-Fund fund balance at the end of 2020 Report: I report compliance. 3.4.3: Allow cash to drop below the amount needed to settle payroll and debts in a timely manner. Status: Compliance Interpretation: I interpret this to mean that all Town funds have adequate cash available to settle all debts within the period for which they are due. Compliance with the policy will be achieved when: All payments are made on time from cash on hand. Evidence: 1. Town financial reports. 2. Comprehensive Annual Financial Report. Report: I report compliance. 3.4.4: Allow payments or filings to be overdue or inaccurately filed. Status: Compliance Interpretation: I interpret this to mean that all payments or filings have been made on time and accurately. Compliance with the policy will be achieved when: All payments are made on time and accurately. Evidence: 1. Town financial reports. 2. Comprehensive Annual Financial Report. Report: I report compliance. 3.4.5: Engage in any purchases wherein normally prudent protection has not been given against conflict of interest and may not engage in purchasing practices in violation of state law or Town purchasing procedures. Status: Compliance Interpretation: I interpret this to mean that the Town has comprehensive purchasing policies to guide the expenditure of Town funds and that those policies are complied with. Compliance with the policy will be achieved when: The Town has adopted purchasing policies and all purchases are made in compliance with these policies. Evidence: 1. The Town’s adopted purchasing policies are available on iTown. 2. Annual Audit 3. Single Audit for federal funds Report: I report compliance. 3.4.6: Use any fund for a purpose other than for which the fund was established, unless otherwise authorized by the Board. Status: Compliance Interpretation: I interpret this to mean that any use of funds from a specific fund must be for the stated purpose of that fund, unless otherwise authorized by the Board. Compliance with the policy will be achieved when: All expenditures are made from the appropriate fund. Evidence: 1. Town financial reports 2. Comprehensive Annual Financial Report 3. Annual Audit Report: I report compliance. Policy 3.5: Within the scope of his/her authority and given available resources, the Town Administrator shall not allow the Town’s assets to be unprotected, inadequately maintained or unnecessarily risked. Accordingly, he or she may not: 3.5.1: Fail to have in place a Risk Management program which insures against property losses and against liability losses to Board members, staff and the Town of Estes Park to the amount legally obligates to pay, or allow the organization to be uninsured: 3.5.1.1 – Against theft and casualty losses, 3.5.1.2 – Against liability losses to Board members, staff and the town itself in an amount equal to or greater than the average for comparable organizations. 3.5.1.3 – Against employee theft and dishonesty. Status: Compliance Interpretation: I interpret this to mean that the Town has adequate insurance coverage to protect the organization, the Board, and staff from loss. Due to the related nature of the sub-sections of 3.5.1, it is my interpretation that I may report on all of these limitations as a group, rather than individually. Compliance with the policy will be achieved when: The Town maintains adequate insurance levels and suffers no unreasonable uninsured losses. Evidence: 1. Colorado Intergovernmental Risk Sharing Agency (CIRSA) Certificate of Participation 2. The Town has not paid out for any unreasonable uninsured losses in the last year. Report: I report compliance. 3.5.2: Subject plant, facilities and equipment to improper wear and tear or insufficient maintenance (except normal deterioration and financial conditions beyond Town Administrator control). Status: Compliance Interpretation: I interpret this to mean that Town facilities and equipment are properly maintained, subject to normal deterioration and financial conditions beyond Town Administrator control. I interpret this policy to include all physical buildings and utility infrastructure, but not transportation infrastructure or real property. Compliance with the policy will be achieved when: We have preventative maintenance programs for Town buildings, major building systems, utility infrastructure, and rolling stock. Evidence: 1. Ongoing capital improvement projects in Power and Communications and Water utilities completed in the past year, as reported to the Board. 2. Preventative maintenance schedules for rolling stock. 3. Facilities projects completed in the past year, as report to the Board. Report: I report compliance. 3.5.3: Receive, process or disburse funds under controls insufficient to meet the Board-appointed auditor’s standards. Status: Compliance Interpretation: I interpret this to mean that there are no comments in the annual audit that raise the question of insufficient controls. Compliance with the policy will be achieved when: We have an audit with no relevant qualifying comments. Evidence: Annual Audit comments Report: I report compliance. 3.5.4: Unnecessarily expose Town government, its Board of Town Trustees or staff to claims of liability. Status: Compliance Interpretation: I interpret this to mean that neither I nor Town staff take any action that results in unnecessary liability exposure. Compliance with the policy will be achieved when: There are no significant (greater than $25,000) legal or other settlements paid out as the result of any unnecessary liability exposure. Evidence: There were no significant settlements paid out as the result of any unnecessary liability in the last year. Report: I report compliance. 3.5.5: Fail to protect intellectual property, information and files from loss or significant damage. Status: Compliance Interpretation: I interpret this to mean that all Town information is protected adequately through firewalls, cyber security measures, and adequate backups. Non-electronic data is secured and protected at a level appropriate for information. Compliance with the policy will be achieved when: 1. We have no losses of data or information. 2. We have protocols in place to protect from cyber losses. Evidence: 1. We have had no significant losses or damage to information or files over the last year. 2. CIRSA loss control audit. 3. Cyber security training conducted for all employees on a regular basis. Report: I report compliance. 3.5.6: Acquire, encumber, dispose or contract for real property except as expressly permitted in Town policy. Status: Compliance Interpretation: I interpret this to mean that I do not take any action to acquire, encumber, dispose of, or contract for real property without the express permission of the Town Board. Compliance with the policy will be achieved when: There are no real property transactions that are not approved by the Town Board. Evidence: There were no property transactions in the last year that were not expressly approved by the Town Board. Report: I report compliance. 3.5.7: Allow internal control standards to be less than necessary to satisfy generally accepted accounting/auditing standards recognizing that the cost of internal control should not exceed the benefits expected to be derived. Status: Compliance Interpretation: I interpret this to mean that our internal controls are reasonable as interpreted by the Town’s annual audit. Compliance with the policy will be achieved when: The annual audit has no significant comments regarding internal controls that required a modified audit opinion. Evidence: The Town’s internal controls are in compliance with this requirement as evidenced by the clean audit opinions received in past years. There is nothing to indicate a deterioration in this condition for the year ended December 31, 2019. Report: I report compliance. Policy 3.6: In order to protect the Board from sudden loss of Town Administrator services, the Town Administrator may have no fewer than two (2) other members of the Town management team familiar with Board of Town Trustees and Town Administrator issues and processes. 3.6.1: The Assistant Town Administrator shall act in the capacity of Town administrator in his/her absence. In the Absence of the Town Administrator and Assistant Town Administrator a Town Department Head previously designated by the Town Administrator will act in the capacity of Town Administrator. Status: Compliance Interpretation: I interpret this to mean that I must officially designate two staff members to serve in my stead, should I not be able to perform the duties of my job. This designation is to be expressly designated in an internal operating procedure. Compliance with the policy will be achieved when: There is an adopted policy that specifies backups for the Town Administrator. Evidence: 1. Policy 203 – Town Administrator Backup and Replacement Report: I report compliance. 3.6.2: The Town Administrator shall provide the necessary training needed to enable successful emergency replacement. Status: Compliance Interpretation: I interpret this to mean that I must keep the backup Town Administrators well informed and well trained so that either one of them could replace me in the event that I am not able to perform my official duties. Compliance with the policy will be achieved when: The two identified backup Town Administrators possess the requisite skills and knowledge to perform the duties of Acting Town Administrator in my absence. Evidence: 1. Policy 203 – Town Administrator Backup and Replacement 2. Both of the identified backup Town Administrators are generally up-to- date on Town issues and understand the role of the Town Administrator in relation to the Town Board and the operation of the Town organization. Report: I report compliance. Policy 3.9: The Town Administrator shall not permit the Board of Town Trustees to be uninformed or unsupported in its work. Accordingly, he or she may not: 3.9.1: Let the Board of Town Trustees be unaware of relevant trends, anticipated adverse media coverage, material external and internal changes, and particularly changes in the assumptions upon which any Board policy has been previously established. Status: Compliance Interpretation: I interpret this to mean that the Town Board is appropriately informed of developments related to Town issues directly from myself or from the appropriate staff member. I also interpret this requirement to be limited to issues, events, media coverage, and other matters of which staff or I are aware of. Compliance with the policy will be achieved when: Town Board members are not surprised by any issue that staff or I was previously aware of. Evidence: 1. Weekly updates to the Board 2. Town Talk email to staff 3. Specific-subject emails to the Town Board when required to address an emerging issue. 4. Economic Dashboard Report: I report compliance. 3.9.2: Fail to submit monitoring data required by the Board (see policy on Monitoring Town Administrator Performance in Board/Staff Linkage) in a timely, accurate and understandable fashion, directly addressing provisions of Board policies being monitored. Status: Compliance Interpretation: I interpret this to mean that I report monitoring data to the Town Board as outlined in the review schedule adopted in Policy Governance Policy 2.3 and that the format of the reports are acceptable to the majority of the Board. Compliance with the policy will be achieved when: Compliance reports are received by the Town Board in accordance Governing Policy 2.3. Evidence: All compliance reports over the last year were supplied to the Town Board within the required timeframe. Report: I report compliance. 3.9.3: Fail to establish a process that brings to the Board of Town Trustees as many staff and external points of view, issues and options as needed for informed Board choices on major policy issues. Status: Compliance Interpretation: I interpret this to mean that information presented to the Town Board must accurately reflect differing options and opinions involved in major policy decisions. Staff may make recommendations and may present recommended options to the Town Board. Compliance with the policy will be achieved when: Standard presentations and memos are structured to ensure that pros and cons are included and that there is a discussion of options available to the Town Board. Evidence: 1. Board observation and opinion 2. Use of standard memo format for all presentations Report: I report compliance. 3.9.4: Present information in unnecessarily complex or lengthy form. Status: Compliance Interpretation: I interpret this to mean that information presented to the Town Board has enough detail, and is presented clearly enough, for each member of the Board to be adequately informed when making a policy decision. I also interpret this requirement to mean that information should be focused on the information required for broad policy issues, not peripheral details. Each member of the Board may have a different preference for level of detail and how information is provided. I must strive to present information that meets the needs of all Board members, but may not maximize the needs or style of any one trustee at the expense of the other. Compliance with the policy will be achieved when: All members of the Board feel that they have received enough information to make policy decisions on any particular issue. Evidence: 1. Board observation and opinion 2. Use of standard memo format for all presentations Report: I report compliance. 3.9.5: Fail to provide support for official Board of Town Trustees activities or communications. Status: Compliance Interpretation: I interpret this to mean that official Board activities and actions are clearly communicated to the public and there is a culture of transparency within Town Government. I am responsible not just for my own actions, but the culture throughout the organization. I am also responsible for the support provided to the Town Board through other staff, such as the Public Information Officer and the Town Clerk. Compliance with the policy will be achieved when: There is a culture of transparency among Town staff and it is demonstrated in our day-to-day actions. Evidence: 1.Board observation and opinion 2.Activities of the Public Information Officer through news media, social media, and other tools. 3.Public comments regarding the Town’s transparency of information. Report: I report compliance. 3.9.6: Fail to deal with the Board of Town Trustees as a whole except when fulfilling individual requests for information. Status: Compliance Interpretation: I interpret this to mean that I do not play favorites with any members of the Board and that I treat each member of the Board fairly and respectfully at all times. I also interpret this to mean that I can have confidential conversations with any member of the Board, and that I respect that confidentiality. In order to be effective in my job in assisting the Town Board as a whole, Board members must have a level of trust that each can communicate with me openly without reservation. Compliance with the policy will be achieved when: Directions from the Town Board to the Town Administrator only come from the Board acting as a whole and each member of the Board feels that they are treated fairly and respectfully at all times. Board members feel that they can be open and honest with me in all communications. Evidence: 1.Board observation and opinion 2.Lack of instances where failure to comply with this requirement has resulted in issues with the Board, staff, or the public. Report: I report compliance. 3.9.7: Fail to report in a timely manner any actual or anticipated noncompliance with any policy of the Board of Town Trustees. Status: Compliance Interpretation: I interpret this to mean that I notify the Board at the earliest possible opportunity when I am in noncompliance with any item described in the Staff Limitations section of the adopted Policy Governance policies, regardless of whether that noncompliance is intentional or unintentional. I interpret “earliest possible opportunity” to be relative to the materiality of the noncompliance. Major noncompliance issues that may have significant financial, legal, or political impacts on the Town should be reported as soon as possible. Minor, non-material items (such as “Partial Compliance” items in my monitoring reports) may be reported in a regularly scheduled report to the Board. Compliance with the policy will be achieved when: I make the Board aware of all actual or anticipated instances of non-compliance in a timely manner. Evidence: Board observation Report: I report compliance. Policy 3.10: With respect to planning for and reporting on capital equipment and improvements programs, the Town Administrator may not jeopardize either operational or fiscal integrity of the organization. Accordingly, he or she may not allow the development of a capital program which: 3.10.1: Deviates materially from the Board of Town Trustees’ stated priorities. Status: Compliance Interpretation: I interpret this to mean that staff does not pursue any capital projects or equipment that materially deviate from the key outcomes, goals, and objectives adopted by the Town Board within the Strategic Plan. Compliance with the policy will be achieved when: All capital improvements and purchases of capital equipment can be directly tied to the Town Board’s Strategic Plan and no expenditures are made or planned for the annual budget that are not supportable under the current Town financial resources. Evidence: 1. Adopted Budget for capital projects and equipment 2. Adopted Capital Improvement Plan 3. Vehicle Replacement Plan, which budgets and plans for multi-year funding of capital vehicle purchases. Report: I report compliance. 3.10.2: Plans the expenditure in any fiscal period of more funds than are conservatively projected to be available during that period. Status: Compliance Interpretation: I interpret this to mean that we are conservative with our budgeting and that we do not overstate revenue or understate expenditures. Compliance with the policy will be achieved when: We do not exceed our budgeted expenditures. Evidence: 1. Comprehensive Annual Financial Report 2. Adopted Annual Budget Report: I report compliance. 3.10.3: Contains too little detail to enable accurate separation of capital and operational start-up items, cash flow requirements and subsequent audit trail. Status: Compliance Interpretation: I interpret this to mean that the Town’s adopted budget and subsequent accounting separates out capital expenses, operating expenses, and other expenses. Compliance with the policy will be achieved when: The annual budget and financial reports provide adequate information to see the separation of capital expenses, operating expenses, and other expenses. Evidence: 1. Annual Audit 2. Published Adopted Annual Budget 3. Financial Reports Report: I report compliance. 3.10.4: Fails to project on-going operating, maintenance, and replacement/perpetuation expenses. Status: Compliance Interpretation: I interpret this to mean that the Town has an annual budget and an annual Capital Improvement Plan that are both active and maintained. Compliance with the policy will be achieved when: We have a robust and repeatable budget and capital improvement planning process that result in an adopted budget document and an adopted capital improvement plan. Evidence: 1. Adopted Capital Improvement Plan 2. Adopted Annual Budget Report: I report compliance. 3.10.5: Fails to provide regular reporting on the status of the budget and on the progress of each active project, including data such as changes and the financial status of each project, including expenditures to date. Status: Compliance Interpretation: I interpret this to mean that staff should regularly report back to the Town Board on the progress of major projects that are currently planned or underway. This requirement does not apply to day-to-day operational activities. Compliance with the policy will be achieved when: The Board feels adequately informed about ongoing projects. Evidence: 1. Reports to the Board at regular Town Board meetings 2. Weekly Board updates from the Town Administrator 3. Specific emails regarding emerging issues that the Board needs to be aware of. 4. Study Sessions with the Board, when needed. Report: I report compliance. Policy 3.11: With respect to Town government’s quality of life for the community, the Town Administrator shall not fail to plan for implementing policies of the Board regarding economic health, environmental responsibility, and community interests. Status: Compliance Interpretation: I interpret this to mean that I provide for the implementation of the Town Board’s Strategic Plan. Compliance with the policy will be achieved when: The Town Board’s Strategic Plan is substantially implemented, allowing for modifications based upon circumstances or resource levels that are outside of the Town Administrator’s control. Evidence: Observation and opinion of the Town Board Report: I report compliance.       Town of Estes Park, Larimer County, Colorado, March 10, 2020 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of March, 2020. Present: Todd Jirsa, Mayor Ron Norris, Mayor Pro Tem Trustees Carlie Bangs Eric Blackhurst Marie Cenac Patrick Martchink Ken Zornes Also Present: Travis Machalek, Town Administrator Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Bunny Victoria Beers, Recording Secretary Absent:None. Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. SWEARING IN OF K9 DIEGO. AGENDA APPROVAL. It was moved and seconded (Cenac/Norris) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. None. TOWN BOARD COMMENTS Trustee Martchink would not attend the March 24, 2020 regular meeting and study session. Trustee Cenac attended the Visit Estes Park Board meeting where the COVID-19 virus was discussed including how the virus could effect visitation. Mayor Pro Tem Norris stated there would be a special Family Advisory Board meeting on March 12, 2020 to finalize recommendations to the Board. The “Be Ready Fun Fair” would be held on April 4, 2020. TOWN ADMINISTRATOR REPORT. Administrator Machalek provided a statement regarding the COVID-19 virus. Staff are in contact with Larimer County Public Health & Enviornment who have published information on their webpage www.larimer.org/health related to the virus such as response, protection and symptoms. CONSENT AGENDA: 1. Bills. 2.Town Board Minutes dated February 25, 2020 and Town Board Study Session Minutes dated February 25, 2020. 3. Estes Valley Board of Adjustment Minutes dated December 3, 2019 (acknowledgement only). 4. Transportation Advisory Board Minutes dated January 15, 2020 (acknowledgement only).DRAFT Board of Trustees – March 10, 2020 – Page 2 5. Parks Advisory Board Minutes dated January 16, 2020 (acknowledgement only). 6. Approval to Spend $1.2 Million for the Glacier Plant Pretreatment Engineering with HDR. A motion was made to remove Consent Item 6 for a separate vote. It was moved and seconded (Norris/Bangs) to approve Consent Agenda Items 1-5, and it passed unanimously. It was moved and seconded (Zornes/Norris) to approve Consent Agenda Item 6, and it passed unanimously. REPORTS & DISCUSSION ITEMS: 1. ELECTRIC RATE INCREASE REPORT. The public hearing date for the electric rate increase would be held April 14, 2020. The Town’s public electric utility is a cost-based entity which relies solely on user fees to operate. Costs and revenues must be balanced in order to maintain operations and keep utilities in line with ever-increasing federal standards. Staff are proposing an overall revenue increase of 5.9% over three years. Director Hudson introduced Joe Mancinelli, NewGen Strategies & Solutions who provided an overview of the electric rate study. Jim Swaney/County resident stated customers with lower useage should have lower rates than those customers who have higher usage. He encouraged the Board to implement off peak power, conservation oriented pricing and offering price breaks for low income customers. Connie Phipps/Town citizen stated the increase is not justified based on the Light & Power budget. Any additional revenue from customers should only occur after surplus funds are used. She requested the Board review the Light & Power Budget and decline the rate increase. John Meissner/Town citizen requested the base rate increase be provided in the report and packet material. Director Hudson stated the proposed base rate increase for 2020 would be $25.00. Mayor Jirsa stated the funds from 2019 which were transferred from the Light & Power budget into the General fund should be reviewed. The Board requested staff research the impacts to the General fund without the transferred funds from the Light & Power budget. Town Administrator Machalek stated staff would review the Light & Power budget and would provide follow up to the Board. 2. 2020 STREET IMPROVEMENT PLAN (STIP) & TRAIL EXPANSION PROGRAM UPDATE. Engineer Barr provided an update on the 2020 STIP and Trail Expansion Program. In 2014, citizens passed Ballot Issue 1A to provide a 1% sales tax, with a portion of the proceeds applied to street improvements and trails expansion. The funding would raise the system-wide Pavement Condition Index (PCI) to an average above 70 by the end of the term of the tax in 2024. Staff continues to expand the trails system in accordance with the Estes Valley Master Trails Plan. He reviewed proposal spending for 2020 which included: equipment costs, Cleave Street interim improvements, overlays and large patches, chip and crack sealing, engineering design costs, parking lot rehabilitation, Fall River Trail Improvements and Graves Avenue sidewalks. Charley Dickey/Town citizen requested the priority scale review and wanted clarification on who determines PCI. Engineer Barr stated the Town abides by ATSM standards which is determined by a consultant. There are approximately 4-5 roads which are at 40- 50 PCI and are more costly to correct versus patching. He stated project priorities are determined by staff and chip sealing on certain roads has raised the PCI. The Board requested the overall grant funds awarded to Public Works over the years. Staff responded $1.3 million in grants have been awarded to the Town in 2020. 3. 2020 TRANSIT ROUTES PROPOSAL. An overview of the proposed 2020 Estes Transit service was presented which included: staff and consultant analysis of historical program data, new service offerings, stakeholder input and how the program aligns with the Town’s Strategic Plan. Service adjustments were reviewed and highlights included: earlier service which also aligns with the hiker shuttle, the DRAFT Board of Trustees – March 10, 2020 – Page 3 origination point of all shuttles moved from the Visitor Center to the Parking Garage and use of the new electric trolley during the 2020 season replacing the downtown trolley. Manager Solesbee stated the Bustang bus service would be returning in May 2020 through early September 2020 with Saturday and Sunday service from Union Station in Denver with a stop in Boulder and Estes Park. She added staff have been working with the Transportation Advisory Board members to research local/regional public/private transportation services which would be displayed on the website for the public. A review of the routes was provided. Meissner/Town citizen questioned options available for advertising on the shuttle to generate revenue for the service. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Norris/Zornes) to enter into Executive Session for discussion of a personnel matter – Section 24-6-402(4)(f), C.R.S. and not involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board or Body ; the appointment of any person to fill an office of the Town Board or Body; or personnel policies that do not require discussion of matters personal to particular employees – Town Administrator and Town Attorney Annual Evaluations, and it passed unanimously. The Board entered executive session at 8:43 p.m. and concluded the executive session at 9:17 p.m. Mayor Jirsa reconvened the regular meeting at 9:19 p.m. Board comments were provided regarding the performance of the Town Administrator and Town Attorney. Whereupon Mayor Jirsa adjourned the meeting at 9:23 p.m. Todd Jirsa, Mayor Bunny Victoria Beers, Recording Secretary DRAFT Town of Estes Park, Larimer County, Colorado March 10, 2020 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 10th day of March, 2020. Board: Mayor Jirsa, Mayor Pro Tem Norris, Trustees Bangs, Blackhurst, Cenac, Martchink and Zornes Attending: Mayor Jirsa, Mayor Pro Tem Norris, Trustees Bangs, Blackhurst, Cenac, Martchink, and Zornes Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Town Attorney Kramer and Recording Secretary Disney Absent: None Mayor Jirsa called the meeting to order at 5:10 p.m. DOWNTOWN ESTES LOOP QUARTERLY UPDATE. Director Muhonen presented the Downtown Estes Loop quarterly update, and the Technical Advisory Committee. They provided progress updates on right-of-way acquisitions, the Intergovernmental Agreement between the Town and CDOT and the Memorandum of Agreement (MOA) with Central Federal Lands Highway Division. TAC proposed continuing work on the design and ROW acquisition efforts. Additionally, a future amendment to both the Reimbursable Agreement and MOA would be proposed to complete preliminary engineering, and resubmitting the 2019 BUILD Grant application for funding of the Riverside and Rockwell bridges. The Board discussed ownership and maintenance of Riverside Dr, inclusion of TABOR in the MOA. The next quarterly update was scheduled for June 9, 2020. CONSIDERATION OF 2020 UNFUNDED PROJECT REQUESTS. Director Hudson provided background on the 2020 Budget and development process and highlighted the pending one-time expenditure projects, which were reviewed by the Executive Leadership Team. Due to the COVID-19 pandemic, staff recommended delaying funding of pending projects till Summer 2020, when effects of COVID-19 on revenue could be evaluated. Additionally, staff requested direction from the Board on a future budget amendment to include unfunded request changes. The Board discussed museum funding and prioritization of projects. The Board reached consensus to discuss budget amendments at a study session in early Summer 2020. PRESENTATION OF ORIGINAL FISH HATCHERY PROPOSALS. Assistant Town Administrator Damweber presented the two original Fish Hatchery Proposals. Frank Theis of CMS Planning and Development presented the Fish Hatchery proposal. He highlighted budgetary projections, which would be updated, emphasis on local businesses, the amount and type of housing proposed, community outreach already conducted, and the timeline of the project. He detailed the concerns and constraints dealing with sewer and water and requested the Board approve the development and sale of the land. The Board sought clarification on price points. Mark Theiss, Dave Bangs, Steve Lang, and Nathan Kinley presented The Encampment development plan. They highlighted the amount and type of proposed housing, a community gathering space, three phases for the development, and further conversation to determine appropriate development. The Board sought clarification on potential changes to the development plan, future development, and price points. DRAFT Town Board Study Session – March 10, 2020 – Page 2 Following the presentations, the Board discussed costs of water infrastructure for developments, maximizing the investment through infrastructure development, formation of a sub-committee of the Board for more detailed analysis, issuing a request for proposals, and land swapping. The Board reached consensus to continue the discussion at the March 24, 2020 study session. TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Bangs requested the Board revisit options for remote meetings considering the COVID-19 pandemic. It was determined to schedule the discussion for March 24, 2020. Town Administrator Machalek requested the Board review the cancellation of the April 24, 2020 study session for the reception and recognition of outgoing Trustees and Mayor. It was determined to cancel the April 24, 2020 study session. There being no further business, Mayor Jirsa adjourned the meeting at 6:54 p.m. Kimberly Disney, Recording Secretary DRAFT       Town of Estes Park, Larimer County, Colorado, February 13, 2020 Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Room 202 of the Estes Park Town Hall, on the 13th day of February, 2020. Present: Christy DeLorme Rachel Balduzzi Laurie Dale Marshall John Bryant Karen Randinitis Sue Strom Nancy Almond Jodi Roman Michael Moon Also Present: Ron Norris, Town Board Liaison Travis Machalek, Town Administrator Jason Damweber, Assistant Town Administrator Suzanna Simpson, Recording Secretary Absent: Guests: Claire Bouchard, United Way of Larimer County Barbara MacAlpine, Town Trustee Candidate Chair Dale Marshall called the meeting to order at 3:31 p.m. PUBLIC COMMENTS: Member Randinitis shared a reminder that the Library will begin the Powerful Tools for Caregivers program in March. The program focuses on self-care, tools and support for caregivers. Begins March 12 for 6 weeks. Also, working with Communities that Care on hosting the QPR (question, persuade, respond) Suicide Prevention program April 29. Both of these programs are free to the public. Barbara MacAlpine introduced herself as a candidate for Town Board Trustee. She applauds work of the Family Advisory Board and is interested in what they are accomplishing. Family Advisory Board – February 13, 2020 – Page 2 TRUSTEE LIAISON REPORT Trustee Norris shared that previous Town Administrator Frank Lancaster was given a lifetime achievement award at the recent Colorado City/County Management Association conference. He also wanted to be sure the board knew about the work on US 36, including the partial closures beginning Monday with a full closure following for one month beginning March 9. He closed with a reminder about the upcoming election. There are two candidates for mayor and five for trustee. He encourages the Family Advisory Board to watch campaigns closely for issues affecting families. INTRODUCTION OF ASSISTANT TOWN ADMINISTRATOR DAMWEBER Trustee Norris introduced Assistant Town Administrator Damweber to the board and asked him to provide a brief overview of his experience. Assistant Town Administrator Damweber will be spearheading the Town’s efforts to make childcare more accessible and available. He offered to meet with any interested board members. Town Administrator Machalek expressed appreciation to the board for their work. APPROVAL OF JANUARY MINUTES: It was moved and seconded (Moon/DeLorme) to approve the January meeting minutes and the motion passed unanimously. 2020 FOCUS AREA/CREATION OF BARRIERS LIST: Chair Dale Marshall introduced this agenda item and provided a recap of the assignment. Claire Bouchard is serving as a neutral facilitator. The goal is to condense the answers from the assignment into themes. Trustee Norris suggests that when bringing the results to the Town Board, identifying which segments of the population are most impacted, and roughly how many families/individuals/types of families are impacted. Themes occurring: Affordable and accessible housing, children, living wage, advocacy, engagement, access to products and services. There was discussion around how far to break down these issues, along with extensive discussion on community awareness. A primary concern as it relates to community awareness is the engagement of the Hispanic community. Member Moon added that when he was collecting data for ECE, he found that a large amount of Hispanic families are here permanently, some many generations deep, and there is a significant portion of the community that seems to ignore that fact. Member Bryant added that a lack of representation is a significant problem overall. Several board members added that engagement in respective businesses has increased when adding bilingual staff. Member Moon added that his data shows that Hispanic families represent 30 to 35% of the community and Member Bryant agreed that those figures match the school demographic, which is larger than the percentage of families with children. Vice- Chair Balduzzi inquired about the possibility of a diversity board. Assistant Town Administrator Damweber noted that in his experience when government organizations Family Advisory Board – February 13, 2020 – Page 3 take the lead on trying to engage populations that are traditionally harder to reach, they are often not successful. Ideally a community leader who has already built trust would be a better fit. Discussion continued around assumption of the issues facing the Hispanic community, a lack of bilingual staff at critical organizations such as the Estes Park Housing Authority and the elementary school, and concerns about communicating important information, including the 2020 Census in a way that reaches this part of the community. Assistant Town Administrator Damweber added that he had success with a translation device called Travis. Trustee Norris suggests that the Library, School, and Town staff collaborate to launch a pilot program and see if it would be a good fit. Regarding the emerging theme of children from the homework assignment, it was determined that the greatest need is infant/toddler childcare. The board discussed the role of the Family Advisory Board and what level of Town involvement might exist, as well as how to influence the budget. Further discussion took place around the impact of home providers and whether stabilizing that segment of childcare could help. Member DeLorme added that the challenges are not unique to Estes Park, as this is a national issue at the moment. The number of licensed home providers are dwindling and the licensing process is a contributing factor. There is a lack of motivation to go through the process when unlicensed providers can have four children in their home facility, but licensing only permits adding two more. Colorado has some of the most stringent licensing requirements in the nation. On the topic of advocacy, Trustee Norris added that a few times a year, state representatives will visit Estes Park. He recommends trying to put together a forum through the Town Board, or at a minimum attending any events that they have and getting to know their staff members. Member Balduzzi expressed concern over statements that the Town is aware of the issues around housing and childcare, but has not acted. Member DeLorme echoed these concerns specifically over the recommendations made by the Childcare and Housing Task Force. Trustee Norris explained that those recommendations came after the 2020 budget had been approved and pointed out the ways in which the Town has begun to take action through the strategic plan, but stressed that the Family Advisory Board is the mechanism for making those recommendations to the Town Board. Chair Dale Marshall expressed concern over the lack of voting representation with such a small boundary for Town limits. She asked if the topic of annexation could be explored. Discussion took place on tax implications. Executive Assistant Simpson will send information to the board on the tax implications that exist for annexing residents outside of Town limits. Due to time constraints, the exercise was paused until next month’s meeting. Family Advisory Board – February 13, 2020 – Page 4 Trustee Norris encouraged the board to tie the results to the strategic plan. Member Bryant added that he was struggling with defining family in terms of this exercise, as the issues brought up impact the entire community – what is the Family Advisory Board concern versus overall community concern? Claire will type up the results gleaned so far and bring them back to the next meeting. Chair Dale Marshall encourages the board to be thinking about solutions for the next meeting. OTHER BUSINESS: Seeing no further business, the meeting was adjourned at 5:34 p.m. NEXT MEETING The next meeting of the Family Advisory Board will take place Thursday, March 5 at 3:30 p.m. in room 203 at Town Hall. Suzanna Simpson, Recording Secretary COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Randy Hunt, Community Development Director Date: March 24, 2020 RE: Resolution 14-20: Approval of Bylaws for Estes Park Board of Adjustment PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Bylaws QUASI-JUDICIAL YES NO Objective: The formation of a Town of Estes Park Board of Adjustment requires that the new Board have bylaws for the conduct of business. Approval of this item will provide the new Board with bylaws. Present Situation: The Town Board is in the process of appointing a Board of Adjustment for the Town – the first in over 20 years. All Boards and Commissions need bylaws, per Town governance policy. The recent ordinance transitioning to an independent development code also requires the Town Board to adopt bylaws for the Board of Adjustment. The existing Estes Valley Board of Adjustment has a set of bylaws, amended several times over the years – most recently in 2019 with approval of the Town Board and County Commissioners as well as the Board of Adjustment itself. Those bylaws adequately served the basic purpose, but they were structured for a joint Board, which means they could not simply be transferred to a new Town Board of Adjustment. They were also created at a time before the current bylaws template for Town boards and commissions. Proposal: The attached set of draft bylaws was created collaboratively by Community Development staff and the Town Attorney and staff. It is: (a) purposefully short and straightforward; (b) is in conformity with the Town’s standard “template” documentation for board and commission bylaws and with Town Governance Policy 102; (b) is specific to our new Town Board of Adjustment and relies only incidentally on the joint Board bylaws, but does retain some familiar features (e.g., meetings on the first Tuesday each month); and (d) does introduce a few changes from recent practice. A few features of note:  As noted, regular monthly meetings are on the first Tuesday, and begin at 9:00 am.  Study sessions are not provided for (this matches current longstanding Board of Adjustment practice, who have never held or needed a study session to staff’s knowledge.)  Special meetings may be called by the Chair, the Board, or by staff as needed.  Parliamentary procedure is specified. Robert’s Rules of Order are called out as a guide, but not rigidly locked in.  Meeting ending-time is not specified. As compared to Planning Commission, the Board of Adjustment has a limited scope of business. Meetings rarely last more than one hour currently, and may well be shorter with only Town-jurisdiction matters to consider.  Commemorates the Conflict of Interest expectations and requirements for members. Advantages:  Provides the Board of Adjustment with consistent bylaws for conduct of business. Disadvantages:  None identified. Action Recommended: Staff supports adoption of the Board of Adjustment bylaws as drafted. Finance/Resource Impact: n/a Level of Public Interest Low. Sample Motion: I move for the approval of Resolution 14-20. Attachments: 1. Resolution 14-20: Approving Bylaws for the Estes Park Board of Adjustment 2. Estes Park Board of Adjustment Bylaws [adopted Spring 2020] RESOLUTION 14-20 A RESOLUTION APPROVING THE ESTES PARK BOARD OF ADJUSTMENT BYLAWS WHEREAS, the Town is currently in the process of forming and appointing a new Board of Adjustment; and WHEREAS, it is necessary and appropriate for Town of Estes Park Boards and Commissions to have an approved set of bylaws for conduct of business; and WHEREAS, under section 2.1(D) of the Estes Park Development Code, effective April 1, 2020, bylaws for the Board of Adjustment must be approved by the Board of Trustees; and WHEREAS, Town Board approval of a standardized set of bylaws in accordance with Town Governance Policy 102 will meet the goal of an orderly meeting process: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Estes Park Board of Adjustment Bylaws [adopted Spring 2020] now before the Board are hereby approved. DATED this day of , 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ESTES PARK BOARD OF ADJUSTMENT BYLAWS [Adopted Spring 2020] I. ROLE The Estes Park Board of Adjustment (“Board”) is established under section 2.1(D) of the Estes Park Development Code. The Board exercises the authority given to it by the Town Board of Trustees as outlined below: 1. Perform all of the duties and responsibilities of a municipal board of adjustment pursuant to Colorado law; and 2. Perform all of the duties and responsibilities of the Board of Adjustment as described in the Estes Park Development Code. II. MEETINGS A. Regular Meetings. Regular meetings shall be held the first Tuesday of each month, beginning at 9:00 AM. For any given month, if the first Tuesday is a holiday or if the first Tuesday is the day after a Monday holiday, the Board’s meeting date for that month will be the following Tuesday one week later. “Holiday” shall mean any of the days so designated in Town of Estes Park Policy 306, section 3(c)(ii). At meetings, the Board shall consider all matters properly brought before the Board as scheduled items. If any change is made to the starting time of a Board meeting, either by the Community Development Director or by the Board at a previous meeting, Board members shall be notified of such change at least five days prior to the meeting. B. Special Meetings. Special meetings may be held at any time upon call by the Chair, the Board, or the Community Development Director. Notice of at least five (5) calendar days shall be given to each member of the Board. The time, place, and purpose of the special meeting shall be specified in the notice to the Board members. Public notice of the meeting shall be given in accordance with Colorado Revised Statutes Sec. 24-6-402(2)(c). C. Open Meetings. All meetings are open to the public. Action of the Board shall be in full compliance with Colorado statutes governing open meetings. III. MEMBERS AND QUORUM A. Membership. The Board consists of three (3) voting members, as provided in the Development Code. B. Quorum. A quorum for transaction of business shall consist of two (2) members. In a meeting where a quorum is not present, no action shall be taken, and all scheduled matters shall be rescheduled for hearing at the next regularly scheduled Board meeting, or at a special meeting. C. Action. Action by the Board shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided by law or ordinance. D. Liaison. The Town Board of Trustees may appoint one of its members as a liaison to the Board, who shall receive copies of all notices, documents, and records of proceedings of the Board which any Board member would also receive. IV. OFFICERS A. Officers. There shall be a Chair and a Vice Chair for the Board. Each shall serve for a one- year term. The Chair and Vice-Chair shall be chosen by majority vote of members of the Board. The Community Development Department Planning Division Administrative Assistant, or his or her designee, shall serve as Recording Secretary. B. Elections. Officers shall be elected by the members annually, at the first regularly scheduled meeting of each year or as soon thereafter as practicable. Notification of who is elected Chair and Vice Chair will be sent to the Town Clerk. C. Chairperson responsibilities: 1. Shall preside at all meetings at which (s)he is present; 2. Shall ensure that all meetings are conducted with decorum and efficiency; 3. May call special meetings in accordance with the Bylaws; 4. Shall sign any documents on behalf of the Board; 5. Shall see that decisions of the Board are properly taken; 6. As any other member of the Board, shall vote on matters before the Board, may make or second motions, and may speak for or against proposals. D. Vice-Chairperson responsibilities: Preside over meetings and perform the other duties of the Chair in the event the Chair is absent or unable to act. E. Recording Secretary responsibilities: 1. Attest the signature of the Chair or Vice Chair on the documents of the Board; 2. Prepare and keep the minutes of all meetings of the Board in an appropriate and designated file; 3. Give and serve all notices required by law or these Bylaws; 4. Prepare the agenda in consultation with the Chair for all meetings of the Board; 5. Be custodian of Board records; 6. Inform the Board of correspondence relating to business of the Board and attend to such correspondence. V. MEETING PROCEDURES A. Parliamentary Procedure. The Chair shall preside in accordance with generally accepted norms for the conduct of parliamentary procedure. The Board may overturn a parliamentary determination of the Chair by majority vote. Robert’s Rules of Order may be considered as a parliamentary guide. The Community Development Director shall serve as a parliamentary procedure resource. B. Public Invited to be Heard. The Chair may allow personal appearances at the beginning of each regular meeting by any person desiring to speak on a matter not on the agenda. The Board shall not take action on items presented under such personal appearances. Any statement made shall be relevant to land use matters and shall be not more than three minutes per person in duration. The Chair shall request that all persons so appearing identify themselves by name and address. C. Consent Agenda. Items on the consent agenda may be approved in the aggregate by a single motion. Any Board member may remove any item from the consent agenda. Removed items shall be heard following the disposition of the remaining consent agenda, and shall be discussed and voted on separately. D. Formal Action. Each formal action required by law or ordinance shall be embodied in a formal motion or resolution. E. Review Criteria. Those items to be considered which require review pursuant to adopted criteria shall be considered in the context of such criteria. The Board shall state findings based on the criteria when taking action on such an item. F. Chair Pro Tem. In the event the Chair and the Vice Chair are both absent or unable to act in a regular or special meeting where a quorum has been met, another member of the Board shall be chosen by the Board to perform the responsibilities of the Chair for the meeting. G. Timely Conclusion of Meetings. Regular meetings shall end no later than 11:30 AM unless the Board approves an extension to the meeting by a two-thirds (2/3) majority vote. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may, as provided by the Development Code, be continued until and heard at the next regularly scheduled meeting, or a special meeting, and shall have priority over any other matters to be heard and considered. H. Cancellation of Meetings. Regularly scheduled meetings of the Board may be canceled or rescheduled upon determination by the Chair. In the event no application has been received for hearing by the Board at any regularly scheduled meeting, and in the absence of other pressing business, the Community Development Director may cancel the meeting. VI. ATTENDANCE All members shall attend all meetings, including special meetings, of the Board, if possible. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Board may report such absenteeism to the Town Board of Trustees. VII. COMPLIANCE WITH TOWN POLICIES A. Compliance with Town Policies. In addition to these Bylaws, the Board operates under the terms of the Town of Estes Park Governance Policy 102, as amended from time to time. The Policy terms are incorporated into these Bylaws by this reference. A copy of that Policy, along with these Bylaws, shall be provided to each member at the time of their appointment. B. Volunteer Classification. Participation as a member of the Board is done of one’s own free will in the context of volunteerism. Volunteers appointed by the Town Board of Trustees will act in accordance to any adopted Town volunteer manual or policy. VIII. CONFLICT OF INTEREST All members of the Board are subject to the standards of conduct under the State of Colorado Code of Ethics, Sections 24-18-101 et seq., C.R.S., and Article XXIX of the Colorado Constitution (Amendment 41). At the time of introduction of an individual item on the Board agenda in which the member has a conflict of interest, the member shall state that he or she has a conflict of interest and then abstain from participating and voting on the matter. A member having a conflict of interest on any matter shall not attempt to influence other members of the Board at any time with regard to said matter. Adopted this ___ day of ____________, 2020 ESTES PARK BOARD OF TRUSTEES By: ________________ Todd Jirsa, Mayor COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Randy Hunt, Community Development Director Date:March 24, 2020 RE:Resolution 15-20: Approval of Bylaws for Estes Park Planning Commission PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Bylaws QUASI-JUDICIAL YES NO Objective: The formation of a Town of Estes Park Planning Commission requires that the new Commission have bylaws for the conduct of business. Approval of this item will provide the new Commission with bylaws. Present Situation: The Town Board is in the process of appointing a Planning Commission for the Town – the first in over 20 years. All Boards and Commissions need bylaws, per Town governance policy. The recent ordinance transitioning to an independent development code also requires the Town Board to adopt bylaws for the Planning Commission. The existing Estes Valley Planning Commission has a set of bylaws, amended several times over the years – most recently in 2019 with approval of the Town Board and County Commissioners as well as the Planning Commission itself. Those bylaws adequately served the basic purpose, but they were structured for a joint Commission, which means they could not simply be transferred to a new Town Planning Commission. They were also created at a time before the current bylaws template for Town boards and commissions. Proposal: The attached set of draft bylaws was created collaboratively by Community Development staff and the Town Attorney and staff. It is: (a) purposefully short and straightforward; (b) is in conformity with the Town’s standard “template” documentation for board and commission bylaws and with Town Governance Policy 102; (b) is specific to our new Town Planning Commission and relies only incidentally on the joint Commission bylaws, but does retain some familiar features (e.g., meetings on the third Tuesday each month); and (d) does introduce a few changes from recent practice. A few features of note: As noted, regular monthly meetings are on the third Tuesday, and begin at 1:30 pm. Study sessions would take place only on specific need. This is a change from current practice of holding a study session every month before the regular Commission meeting. While useful on occasion, Planning Commission Study Sessions have not necessarily contributed additional value on items that cannot be covered during regular meetings. They can also lead members and the Town into finding that decisions have evolved outside of a publicly noticed meeting; although staff is not aware that this has happened, the risk is there. We may see more study sessions when the Comprehensive Plan rewrite is underway, as the Planning Commission would have a key role in that regard. (I might add that in 34 years, Estes Valley is the only place I have worked where Planning Commission has monthly study sessions – most jurisdictions never have them, except for long- range planning, where they do seem to add value.) Special meetings may be called by the Chair, the Commission, or by staff as needed. Parliamentary procedure is specified. Robert’s Rules of Order are called out as a guide, but not rigidly locked in. Meetings are expected to end by 5:00 pm, but could be extended in special cases by a 2/3 vote of members. This helps ensure a business-like pace. It also has practical value for other users of the Town Board Room, who can be assured that an evening meeting on the 3rd Tuesday likely won’t run up against a late-running Planning Commission meeting. Commemorates the Conflict of Interest expectations and requirements for members. Advantages: Provides the Planning Commission with consistent bylaws for conduct of business. Disadvantages: None identified. Action Recommended: Staff supports adoption of the Planning Commission bylaws as drafted. Finance/Resource Impact: n/a Level of Public Interest Low. Sample Motion: I move for the approval of Resolution 15-20. Attachments: 1. Resolution 15-20: Approving Bylaws for the Estes Park Planning Commission 2. Estes Park Planning Commission Bylaws [adopted Spring 2020] RESOLUTION 15-20 A RESOLUTION APPROVING THE ESTES PARK PLANNING COMMISSION BYLAWS WHEREAS, the Town is currently in the process of forming and appointing a new Planning Commission; and WHEREAS, it is necessary and appropriate for Town of Estes Park Boards and Commissions to have an approved set of bylaws for conduct of business; and WHEREAS, under section 2.1(C) of the Estes Park Development Code, effective April 1, 2020, bylaws for the Planning Commission must be approved by the Board of Trustees; and WHEREAS, Town Board approval of a standardized set of bylaws in accordance with Town Governance Policy 102 will meet the goal of an orderly meeting process: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Estes Park Planning Commission Bylaws [adopted Spring 2020] now before the Board are hereby approved. DATED this day of , 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ESTES PARK PLANNING COMMISSION BYLAWS [Adopted Spring 2020] I. ROLE The Estes Park Planning Commission (“Commission”) is established under section 2.1(C) of the Estes Park Development Code. The Commission exercises the authority given to it by the Town Board as outlined below: 1. Perform all of the duties and responsibilities of a municipal planning commission pursuant to Colorado law; 2. Perform all of the duties and responsibilities of the Planning Commission as described in the Estes Park Development Code; and 3. Make recommendations to Town Board regarding the Town’s Comprehensive Plan, provided that final adoption of the Comprehensive Plan shall be at the discretion of the Town Board. II. MEETINGS A. Regular Meetings. Regular meetings shall be held the third Tuesday of each month, beginning at 1:30 PM. At meetings, the Commission shall consider all matters properly brought before the Commission as scheduled items. If any change is made to the starting time of a Commission meeting, either by the Community Development Director or by the Commission at a previous meeting, Commission members shall be notified of such change at least five days prior to the meeting. B. Study Sessions. Study sessions of the Commission may be scheduled by the Commission or the Community Development Director as needed. No official action shall be taken and no quorum shall be required for the study session. The study session shall be open to the public. Unless requested by the Chair, no public comment shall be taken in a study session. C. Special Meetings. Special meetings may be held at any time upon call by the Chair, the Commission, or the Community Development Director. Notice of at least three (3) calendar days shall be given to each member of the Commission. The time, place, and purpose of the special meeting shall be specified in the notice to the Commissioners. Public notice of the meeting shall be given in accordance with Colorado Revised Statutes Sec. 24-6-402(2)(c). D. Open Meetings. All meetings are open to the public. Action of the Commission shall be in full compliance with Colorado statutes governing open meetings. III. MEMBERS AND QUORUM A. Membership. The Commission consists of five (5) voting members, as provided in the Development Code. B. Quorum. A quorum for transaction of business shall consist of three (3) members. In a meeting where a quorum is not present, no action shall be taken, and all scheduled matters shall be rescheduled for hearing at the next regularly scheduled Commission meeting, or at a special meeting. C. Action. Action by the Commission shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided by law or ordinance. D. Liaison. The Town Board may appoint one of its members as a liaison to the Commission, who shall receive copies of all notices, documents, and records of proceedings of the Commission which any Commissioner would also receive. IV. OFFICERS A. Officers. There shall be a Chair and a Vice Chair for the Commission. Each shall serve for a one-year term. The Chair and Vice-Chair shall be chosen by majority vote of members of the Commission. The Community Development Department Planning Division Administrative Assistant, or his or her designee, shall serve as Recording Secretary. B. Elections. Officers shall be elected by the members annually, at the first regularly scheduled meeting of each year or as soon thereafter as practicable. Notification of who is elected Chair and Vice Chair will be sent to the Town Clerk. C. Chairperson responsibilities: 1. Shall preside at all meetings at which (s)he is present; 2. Shall ensure that all meetings are conducted with decorum and efficiency; 3. May call special meetings in accordance with the Bylaws; 4. Shall sign any documents on behalf of the Commission; 5. Shall see that decisions of the Commission are properly taken; 6. As any other member of the Commission, shall vote on matters before the Commission, may make or second motions, and may speak for or against proposals. D. Vice-Chairperson responsibilities: Preside over meetings and perform the other duties of the Chair in the event the Chair is absent or unable to act. E. Recording Secretary responsibilities: 1. Attest the signature of the Chair or Vice Chair on the documents of the Commission; 2. Prepare and keep the minutes of all meetings of the Commission in an appropriate and designated file; 3. Give and serve all notices required by law or these Bylaws; 4. Prepare the agenda in consultation with the Chair for all meetings of the Commission; 5. Be custodian of Commission records; 6. Inform the Commission of correspondence relating to business of the Commission and attend to such correspondence. V. MEETING PROCEDURES A. Parliamentary Procedure. The Chair shall preside in accordance with generally accepted norms for the conduct of parliamentary procedure. The Commission may overturn a parliamentary determination of the Chair by majority vote. Robert’s Rules of Order may be considered as a parliamentary guide. The Town Attorney shall serve as a parliamentary procedure resource. B. Public Invited to be Heard. The Chair may allow personal appearances at the beginning of each regular meeting by any person desiring to speak on a matter not on the agenda. The Commission shall not take action on items presented under such personal appearances. Any statement made shall be relevant to land use matters and shall be not more than three minutes per person in duration. The Chair shall request that all persons so appearing identify themselves by name and address. C. Consent Agenda. Items on the consent agenda may be approved in the aggregate by a single motion. Any Commissioner may remove any item from the consent agenda. Removed items shall be heard following the disposition of the remaining consent agenda, and shall be discussed and voted on separately. D. Formal Action. Each formal action required by law or ordinance shall be embodied in a formal motion or resolution. E. Review Criteria. Those items to be considered which require review pursuant to adopted criteria shall be considered in the context of such criteria. The Commission shall state findings based on the criteria when taking action on such an item. F. Chair Pro Tem. In the event the Chair and the Vice Chair are both absent or unable to act in a regular or special meeting where a quorum has been met, another member of the Commission shall be chosen by the Commission to perform the responsibilities of the Chair for the meeting. G. Timely Conclusion of Meetings. Regular meetings shall end no later than 5:00 PM unless the Commission approves an extension to the meeting by a two-thirds (2/3) majority vote. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may, as provided by the Development Code, be continued until and heard at the next regularly scheduled meeting, or a special meeting, and shall have priority over any other matters to be heard and considered. H. Cancellation of Meetings. Regularly scheduled meetings of the Commission may be canceled or rescheduled upon determination by the Chair. In the event no application has been received for hearing by the Commission at any regularly scheduled meeting, and in the absence of other pressing business, the Community Development Director may cancel the meeting. VI. ATTENDANCE All members shall attend all meetings, including special meetings, of the Commission, if possible. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Commission may report such absenteeism to the Town Board. VII. COMPLIANCE WITH TOWN POLICIES A. Compliance with Town Policies. In addition to these Bylaws, the Commission operates under the terms of the Town of Estes Park Governance Policy 102, as amended from time to time. The Policy terms are incorporated into these Bylaws by this reference. A copy of that Policy, along with these Bylaws, shall be provided to each member at the time of their appointment. B. Volunteer Classification. Participation as a member of the Commission is done of one’s own free will in the context of volunteerism. Volunteers appointed by the Town Board will act in accordance to any adopted Town volunteer manual or policy. VIII. CONFLICT OF INTEREST All members of the Commission are subject to the standards of conduct under the State of Colorado Code of Ethics, Sections 24-18-101 et seq., C.R.S., and Article XXIX of the Colorado Constitution (Amendment 41). At the time of introduction of an individual item on the Commission agenda in which the member has a conflict of interest, the member shall state that he or she has a conflict of interest and then abstain from participating and voting on the matter. A member having a conflict of interest on any matter shall not attempt to influence other members of the Commission at any time with regard to said matter. Adopted this ___ day of ____________, 2020 ESTES PARK BOARD OF TRUSTEES By: ________________ Todd Jirsa, Mayor TOWN CLERK Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: March 24, 2020 RE: Family Advisory Board Appointment (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To consider the reappointments of John Bryant and Laurie Dale Marshall to the Family Advisory Board. Present Situation: The terms of members John Bryant, Laurie Dale Marshall, and Karen Randinitis expire April 15, 2020. The Clerk’s Office advertised for three positions on the board. Applications were received from both John Bryant and Laurie Dale Marshall for reappointment to the Family Advisory Board. Proposal: Staff recommends the reappointment of John Bryant and Laurie Dale Marshall to three- year terms expiring April 15, 2023. John Bryant acts as the Principal of Estes Park Elementary School and has served on the Family Advisory Board since April 2017. Laurie Dale Marshall acts as the Executive Director of the Estes Park Nonprofit Resource center and has served on the Family Advisory Board since April 2017. Advantages: Provides continuity on the Family Advisory Board and would meet the minimum required membership of the board. Disadvantages: If the appointments are not made, membership would fall below the minimum required membership. Action Recommended: Reappoint John Bryant and Laurie Dale Marshall to the Family Advisory Board for three- year terms expiring April 15, 2023. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the reappointment of John Bryant and Laurie Dale Marshall to the Family Advisory Board for three-year terms expiring April 15, 2023. Attachments: None. TOWN CLERK Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: March 24, 2020 RE: Transportation Advisory Board Appointment (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To consider the reappointments of Ann Finley and Belle Morris, and the appointment of Lawrence Gamble to the Transportation Advisory Board. Present Situation: The terms of members Stanton Black, Ann Finley, and Belle Morris expire March 31, 2020. The Clerk’s Office advertised for three positions on the board. Applications were received from Ann Finley and Belle Morris for reappointment, and Lawrence Gamble for appointment to the Transportation Advisory Board. Proposal: Staff recommends the reappointment of Ann Finley and Belle Morris and the appointment of Lawrence Gamble l to three-year terms expiring March 31, 2023. Ann Finley has previously served on the Downtown Plan Steering Committee, the Transportation Advisory Committee, and has served on the Transportation Advisory Board since its formation. Belle Morris has previously served on the Transportation Advisory Committee and has served on the Transportation Advisory Board since its formation. Lawrence Gamble previously acted as Rocky Mountain National Park liaison to the Transportation Advisory Board, and while employed with the park, collaborated with Town staff on a number of projects related to transportation and public works. Advantages: Provides continuity on the Transportation Advisory Board while allowing for new perspectives and would complete the nine-member board. Disadvantages: If the appointments are not made, the positions would remain vacant until the positions could be re-advertised and interviews conducted. Action Recommended: Reappoint Ann Finley and Belle Morris and appoint Lawrence Gamble to the Transportation Advisory Board for three-year terms expiring March 31, 2023. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the Reappointment of Ann Finley and Belle Morris and the appointment of Lawrence Gamble to the Transportation Advisory Board for three-year terms expiring March 31, 2023. Attachments: None. UTILITIES Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Utilities Director Bergsten Water Superintendent Eshelman Date:March 24, 2020 RE:Purchase Order for Prospect Mountain Water Company Project (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To provide high-quality reliable water service to our residents, businesses, and guests by rebuilding the water distribution system of the now-bankrupt Prospect Mountain Water Company (PMWC). To obtain Board approval for the Mayor to sign a purchase order for the engineering expenditure greater than $100,000. Present Situation: The board voted to approve the PMWC project budget at its February 25th meeting. The Town’s procurement policy requires the Mayor to sign purchase orders over $100,000. The Board must vote to authorize the Mayor to sign this purchase order. Proposal: Staff proposes the Board authorize the Mayor to sign the $1.2 million purchase order. Advantages: •Upgrades the former PMWC infrastructure with up-to-date, Town compatible technology •Improves water infrastructure reliability and quality •Adds fire protection to the former PMWC neighborhoods Disadvantages: •There is an increase in administrative workload associated with the project; however; JVA has proven to make this easier with excellent engineering and project management on the Park Entrance Mutual Pipeline and Water Company redesign and system construction project. Action Recommended: Staff recommends approving the engineering costs. Finance/Resource Impact: $1,197,200, Budgeted Level of Public Interest Low Sample Motion: This will be on the consent agenda. Should it be removed the following sample motion could be used. I move to approve/deny the engineering costs for the PMWC project. Attachments: Recap of PMWC Related Events Purchase Order 37295 Attachment to the March 24, 2020 Board Memo RE: Purchase Order for Prospect Mountain Water Company Project Recap of PMWC Related Events August of 2012 the Town agreed to sell bulk water to PMWC April 22nd 2015 Prospect Mountain Water Company filed for Chapter 7 bankruptcy October 9, 2015 Public meeting for PMWC customers held in the Town Board Room March 8, 2016 Town Board approved of the Town operating the PMWC system March 2017 the Larimer County Health Department received a $25,000 DOLA grant to fund a Preliminary Engineering Report, required for project financing application August 15, 2018 Austin Condon, Secretary/Treasurer, Prospect Mountain Water Association reported polling results. 78.5% of property owners responded. 100% of the responses favored proceeding with the project August 22, 2017 Larimer County Health Department hired JVA Engineering to write a Preliminary Engineering Report September 28, 2018 the USDA approved the Town’s application for $11 million in project financing ($4,493,000 as a loan and $6,547,000 as a grant) 2018-10-03 Public meeting for PMWC customers held in the Town Board Room February 26, 2019 the Town and the PMWC Bankruptcy Trustee entered into a Voluntary Water System Transfer agreement May 23, 2019 the Colorado Public Utilities Commission approved the Voluntary Water System Transfer agreement (Decision Cl9-0440) May 24, 2019 the United States Bankruptcy Court for the District of Colorado approved the Voluntary Water System Transfer agreement June 14, 2019 the Town took ownership of the PMWC system September 24th, 2019 the Town contracted with JVA to design the PMWC project. February 25th, 2020 the board voted to approve the PMWC project budget at its meeting Public Works Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Vanessa Solesbee, Parking & Transit Manager Date:March 24, 2020 RE:Letter of Support for the FTA-CDOT Grant Application for Electric Trolley Facility and One Charging Station (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Support Letter QUASI-JUDICIAL YES NO Objective: Public Works seeks approval from the Town Board to support a grant application to the Department of Transportation (DOT), Federal Transit Administration (FTA) for funds to build a facility to house the two Electric Trolleys. This grant program is through the Colorado Department of Transportation (CDOT) and is referred to as the 5339(b) Buses and Bus Facilities Grant Program. Present Situation: In 2018, the Town was awarded two FTA grants using 5339(b) and 5339(c) funding sources for two (2) fully-electric, rubber-tire trolleys. One Electric Trolley is ready for delivery and the second will be procured in late 2020, manufactured for delivery in 2021. The Town is interested in protecting these assets, and has identified space to house the two trolleys at the location of the existing Water Shop on Elm Road (future home of the Public Works Fleet Shop). FTA grant funds are being sought to construct one long drive through bay to house both trolleys end-to-end attached to the existing Water Shop building. The project will require expected and typical building construction considerations including facility design and plans, permits, and construction. Proposal: Public Works staff proposes to include the construction of a bay large enough to house the trolleys, into the renovation plans for the existing building that will be vacated by the Water Division and occupied by the Fleet Division later in 2020. The proposed project will protect the trolleys as community assets that serve visitors, residents and commuters. Properly housing these trolleys result in the following benefits: •Protect the vehicles from weathering, vandalism and nonuse over the harsh winter months; •Contribute to the longevity of the vehicle's battery life (both are 100% fully-electric); •Promote good use and stewardship of existing Town resources; and •Place the trolleys in close proximity to the Town's transit provider, Rocky Mountain Transit Management (also located on Elm Road). The 5339(b) grant would support 80 percent of the estimated eligible project costs. The Town will be responsible for the remaining 20 percent of project costs. Letters of support for the grant application have been requested from the Transportation Advisory Board, Visit Estes Park, Estes Park Economic Development Corporation, Rocky Mountain National Park, Rocky Mountain Transit and the Office of Larimer County Commissioner Tom Donnelly (confirmed). Advantages: •Protect the two new electric trolleys from weathering, vandalism and nonuse over the harsh winter months. •Contribute to the longevity of the vehicle's battery life by providing a charging station for each vehicle (both are 100% fully-electric). •Place the trolleys in close proximity to the Town's transit provider, Rocky Mountain Transit Management (also located on Elm Road) and to the Fleet Division, who will be responsible for annual and preventative maintenance. Disadvantages: •Additional workload for staff; however, several Divisions in Public Works are partnering to share the workload so that the Town can take advantage of this timely grant opportunity. •The project adds complexity to the Water Shop project; however, every effort will be made to limit this disruption. •Requires a cost share; however, this is considered an investment to protect Town assets. Action Recommended: Public Works recommends the Town Board to support this project by authorizing the Mayor to sign the support letter. The grant application due date is March 25, 2020. Finance/Resource Impact: Public Works staff estimate that total project cost will be $376,000. Grant announcement is anticipated October 2020. If staff receive approval from the Board, a service proposal will be presented for the 2021 budget. The 5339(b) grant would cover 80% ($300,800) and the Town is committing 20% ($75,200) to be obligated in 2021. Additionally, staff will seek other local funding opportunities to support the local share. Level of Public Interest Level of interest is expected to be low. Sample Motion: I move to approve/deny authorization for the Mayor to sign this support letter. Attachments: Letter of Support March 24, 2020 K. Jane Williams, Acting Administrator Federal Transit Administration 1200 New Jersey Avenue, SE Washington DC 20590 RE: 5339(b) Buses and Bus Facilities Grant Program – Letter of Support Dear Ms. Williams: The Town of Estes Park’s Board of Trustees supports the Town’s application for a Department of Transportation (DOT), Federal Transit Administration (FTA) grant through the Colorado Department of Transportation (CDOT) for funds to renovate an existing facility so that it can house the Town’s two new Electric Trolley vehicles. The proposed project will protect the trolleys as valued community assets that serve visitors, residents and commuters during the Town’s busy summer guest season. Estes Park is a community of only 6,000 full time residents that hosts millions of people each year who visit our historic village and our neighbor, Rocky Mountain National Park (RMNP), the third most visited national park in our country. As a small, rural Town that welcomes nearly 4 million visitors over the course of a few short months, we rely on assistance from funding sources to accommodate visitors, seasonal workers and residents. In 2019, Estes Transit carried 76,956 riders over the course of its 79-day seasonal summer service. Estes Transit is a free service, completely subsidized by the Town’s General Fund, and with the introduction of two new fully-electric trolleys, 40 percent of the Town’s shuttle fleet will be zero-emission electric vehicles. In 2018, the Town was awarded two FTA grants using 5339(b) and 5339(c) funding sources for two (2) fully-electric, rubber-tire trolleys. One Electric Trolley is ready for delivery and the second will be procured in late 2020, manufactured for delivery in 2021. The Town is interested in protecting these assets, and has identified space to house the two trolleys at the location of the existing Town Water Division Shop on Elm Road (future home of the Public Works Fleet Shop). Properly housing the new trolleys in a location that is soon to be occupied by the Division that will maintain them will: •Protect the vehicles from weathering, vandalism and nonuse over the harsh winter months; •Contribute to the longevity of the vehicle's battery life (both are 100% fully-electric); •Promote good use and stewardship of existing Town resources; and •Place the trolleys in close proximity to the Town's transit provider, Rocky Mountain Transit Management (also located on Elm Road). At a Regular Meeting on March 24, 2020, the Town Board authorized me, as Mayor, to sign a Letter of Support for this grant application and to commit the funds for the required 20 percent cost share. The Town has committed $75,200 for the required match with plans to budget these funds with Board approval in 2021. The Town is also actively seeking financial support from partner organizations that benefit and use Estes Transit. The Town Board expresses its gratitude to FTA and CDOT for this opportunity and for the current and past support. This is an important project for the economic vitality of this region and the State. Serving millions of people each guest season is a responsibility that the Board takes seriously and your support is important to the success of this project and this service. As a premiere national and global destination, we welcome this partnership to improve our infrastructure for residents and guests as a place to live, work and visit. A favorable consideration of this application would be very much appreciated. Regards, Todd Jirsa, Mayor Town of Estes Park UTILITIES Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Utilities Director Bergsten Date:March 24, 2020 RE:Resolution 16-20 Electric Rates – Request to Delay the Public Hearing (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To ensure we generate adequate revenues to fund the continuation of high-quality, reliable electric service, we are requesting the Board set a public hearing for the proposed adoption of new electric rates. The requested hearing is at 7:00 p.m. during the June 23, 2020, Town Board meeting in the Board Room at 170 MacGregor Avenue. Present Situation: COVID 19 has increased staff workload and limited the public’s ability to participate and comment. The public can continue accessing the study and proposed rate sheet through the Town’s website. Proposal: Staff requests the public hearing be delayed. We recommend having the public hearing for proposed rates be held during the June 23, 2020 Town Board meeting in the Board Room at 170 MacGregor Avenue. The proposed rate change and REVISED public hearing date will be promoted in the newspaper, on social media, and in the utility message. Advantages: •Allows everyone to focus on our COVID 19 response. •Improves the public’s ability to participate in the rate hearing Disadvantages: •Delay our efforts to replace old and unreliable infrastructure; however, our present situation warrants the delay Action Recommended: Staff recommends delaying the public hearing on electric rates for the June 23, 2020 Town Board meeting to take place at 7:00 p.m. in the Board Room at 170 MacGregor Avenue. Finance/Resource Impact: Delay of capital infrastructure projects due to a reduction in revenue Level of Public Interest High; however, without this delay COVID 19 related activities will limit the public’s ability to participate in the process. Sample Motion: This item is on consent. If it is removed from consent the following sample motion can be made: I move to approve/deny Resolution 16-20. Attachments: ResolutionLink to Rate Study Rate Sheet RESOLUTION 16-20 SETTING THE PUBLIC HEARING FOR PROPOSED CHANGES TO ELECTRIC RATES 2020-2022 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That a date be set for a public hearing regarding proposed electric rate changes for the customers of the Town of Estes Park Power and Communications Division, which will allow for a minimum 30-day notice of proposed changes. It is hereby ordered that a public hearing on said proposed electric rates for years 2020 to 2022, and thereafter unless amended, shall be June 23, 2020, during the regularly scheduled Town Board Meeting at 7:00 P.M. in the Estes Park Municipal Building at 170 MacGregor Ave. DATED this day of , 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ELECTRIC RATE STUDY - FINAL DRAFT Town of Estes Park, Colorado Estes Park Power and Communications REPORT | February 2020 www.newgenstrategies.net PREPARED BY: SUSTAINABILITYSTAKEHOLDERS ECONOMICS STRATEGY      Economics | Strategy | Stakeholders | Sustainability www.newgenstrategies.net 225 Union Boulevard Suite 305 Lakewood, CO 80228 Phone: (720) 633-9514 February 5, 2020  via email    Mr. Reuben Bergsten  Utilities Director  Town of Estes Park  170 MacGregor Ave.  Estes Park, CO  80517    Subject:  Electric Cost of Service and Rate Design Study  Dear Mr. Bergsten:  NewGen Strategies & Solutions, LLC is pleased to submit the enclosed report to the Town of Estes Park  conveying the analysis, conclusions, and recommendations from the conduct of a comprehensive cost of  service and rate design study for the electric utility.  This project could not have been completed without  the assistance of the Town of Estes Park’s staff for which we are very grateful.    We appreciate the opportunity to assist you in this important project.  Please contact me if you have any  questions regarding this report.     Sincerely,   NewGen Strategies and Solutions, LLC        Joe Mancinelli  President and CEO                  Economics | Strategy | Stakeholders | Sustainability   Table of Contents Section 1 PROJECT SUMMARY ......................................................................................... 1‐1  Introduction .................................................................................................................. 1‐1  Electric Utility Description ............................................................................................. 1‐1  Projected Energy Requirements ................................................................................... 1‐2  Usage Characteristics by Customer Class ...................................................................... 1‐2  Financial and Rate Making Tools ................................................................................... 1‐3  Financial Forecast ............................................................................................... 1‐4  Cost of Service and Rate Design Process Overview ...................................................... 1‐5  Cost of Service Results .................................................................................................. 1‐6  Rate Design .................................................................................................................... 1‐7  Section 2 REVENUE REQUIREMENT .................................................................................. 2‐1  Revenue Requirement................................................................................................... 2‐1  Section 3 COST OF SERVICE .............................................................................................. 3‐1  Functionalization of Revenue Requirement .................................................................. 3‐1  Purchased Power Function ................................................................................. 3‐1  Distribution Function .......................................................................................... 3‐1  Customer Service Function ................................................................................. 3‐2  Revenue Requirement by Function ............................................................................... 3‐2  Classification of Costs .................................................................................................... 3‐3  Allocation of Costs ......................................................................................................... 3‐4  Customer Class Allocation Factors ...................................................................... 3‐4  Cost of Service Results ........................................................................................ 3‐7  Cost of Service Results Compared to Current Revenue ................................................ 3‐9  Section 4 RATE DESIGN .................................................................................................... 4‐1  Rate Design Offerings .................................................................................................... 4‐1  Rate Design Objectives .................................................................................................. 4‐2  Electric Rate Structure ................................................................................................... 4‐3  Rate Design Results ....................................................................................................... 4‐3  Residential Service (R) ........................................................................................ 4‐3  Residential Demand Service (RD) ....................................................................... 4‐7  Residential Energy Time‐of‐Day Service (RE) ...................................................... 4‐8  Residential Energy Basic Time‐of‐Day Service (RB) ............................................ 4‐8  Small Commercial Service (C) ............................................................................. 4‐9  Small Commercial Energy Time‐of‐Day Service (CE)......................................... 4‐11  Large Commercial Service (CL) .......................................................................... 4‐12  Large Commercial Time‐of‐Day Service (CT) .................................................... 4‐14  Municipal Service (M) ....................................................................................... 4‐14  Rocky Mountain National Park Administrative Housing (AH) .......................... 4‐15  Rocky Mountain National Park Small Administrative Service (AS) ................... 4‐15  Rocky Mountain National Park Large Administrative Service (AL) ................... 4‐16  Table of Contents   ii   Renewable Energy Charge ................................................................................ 4‐16  Outdoor Area Lighting ....................................................................................... 4‐17  Revenue Adequacy of Proposed Electric Rates ........................................................... 4‐17  Section 5 CONCLUSIONS AND RECOMMENDATIONS ........................................................ 5‐1  Conclusions .................................................................................................................... 5‐1  Rate Recommendations ................................................................................................ 5‐1  Avoided Cost for Net Meter Customers ........................................................................ 5‐2  AMI Opt‐Out Fees .......................................................................................................... 5‐2  Other Work Performed ................................................................................................. 5‐3    List of Tables   Table 1‐1 Estimated Annual Energy Requirements ................................................................. 1‐2  Table 1‐2 2022 Summary of Projected Electric Utility Characteristics by Customer  Class .............................................................................................................................. 1‐3  Table 1‐3 Comparison of 2022 Revenues Under 2019 Rates with Cost of Service  Results .......................................................................................................................... 1‐7  Table 2‐1 Revenue Requirement Development ...................................................................... 2‐3  Table 3‐1 Revenue Requirement by Function ......................................................................... 3‐2  Table 3‐2 Functionalized Revenue Requirement ..................................................................... 3‐3  Table 3‐3 Classified Revenue Requirement ............................................................................. 3‐4  Table 3‐4 Demand Allocator Comparisons .............................................................................. 3‐5  Table 3‐5 Energy Allocator Comparisons ................................................................................. 3‐6  Table 3‐6 Unbundled Cost of Service Results by Customer Class ($000) (1) ............................. 3‐7  Table 3‐7 2022 Revenue Shortfall with No Rate Increases ...................................................... 3‐9  Table 4‐1 Retail Rate – Customer Class / Sub‐Customer Class ................................................ 4‐2  Table 4‐2 Residential Service Cost of Service, Current, and Proposed Rates .......................... 4‐4  Table 4‐3 Residential Demand Service Cost of Service, Current, and Proposed Rates ........... 4‐7  Table 4‐4 Residential Energy Time‐of‐Day Service Cost of Service, Current, and  Proposed Rates ............................................................................................................. 4‐8  Table 4‐5 Residential Energy Basic Time‐of‐Day Service Cost of Service, Current,  and Proposed Rates ...................................................................................................... 4‐8  Table 4‐6 Small Commercial Service Cost of Service, Current, and Proposed Rates ............... 4‐9  Table 4‐7 Small Commercial Energy Time‐of‐Day Service Cost of Service, Current,  and Proposed Rates .................................................................................................... 4‐11  Table 4‐8 Large Commercial Service Cost of Service, Current, and Proposed Rates ............. 4‐12  Table 4‐9 Large Commercial Time‐of‐Day Service Cost of Service, Current, and  Proposed Rates ........................................................................................................... 4‐14  Table 4‐10 Municipal Service Cost of Service, Current, and Proposed Rates ........................ 4‐15  Table 4‐11 Rocky Mountain National Park Administrative Housing Service Cost of  Service, Current, and Proposed Rates ........................................................................ 4‐15  Table 4‐12 Rocky Mountain National Park Small Administrative Service Cost of  Service, Current, and Proposed Rates ........................................................................ 4‐16  Table 4‐13 Rocky Mountain National Park Large Administrative Service Cost of  Service, Current, and Proposed Rates ........................................................................ 4‐16  Table 4‐14 Renewable Energy Charge Cost of Service, Current, and Proposed Rates .......... 4‐16  Table of Contents    iii  Table 4‐15 Outdoor Area Lighting Cost of Service, Current, and Proposed Rates ................ 4‐17  Table 4‐16 Revenue Requirement and Projected Rate Revenue from Proposed  Rates ........................................................................................................................... 4‐17  Table 5‐1 AMI Opt‐out Enrollment and Monthly Fees ............................................................ 5‐2    List of Figures   Figure 1‐1: Financial and Cost‐of‐Service Tools and Relationships ......................................... 1‐4  Figure 1‐2: Financial Forecast Model Development ................................................................ 1‐4  Figure 1‐3.  Cost of Service Process ......................................................................................... 1‐6  Figure 4‐1.  Residential Service Rate Comparison ................................................................... 4‐5  Figure 4‐2.  Residential Service Billing Impacts: Percent Change in Bills from 2019 to  2022 .............................................................................................................................. 4‐6  Figure 4‐3.  Residential Service Billing Impacts: Dollar Change in Bills from 2019 to  2022 .............................................................................................................................. 4‐7  Figure 4‐4.  Small Commercial Energy Service Rate Comparison ............................................ 4‐9  Figure 4‐5.  Small Commercial Energy Service Billing Impacts: Percent Change in  Bills from 2019 to 2022 .............................................................................................. 4‐10  Figure 4‐6.  Small Commercial Energy Service Billing Impacts: Dollar Change in Bills  from 2019 to 2022 ...................................................................................................... 4‐11  Figure 4‐7.  Large Commercial Service Rate Comparison ...................................................... 4‐12  Figure 4‐8.  Large Commercial Service Billing Impacts: Percent Change in Bills from  2019 to 2022 .............................................................................................................. 4‐13  Figure 4‐9.  Large Commercial Service Billing Impacts: Dollar Change in Bills from  2019 to 2022 .............................................................................................................. 4‐14    Appendix A – Histograms and Cost Curves from Selected Customer Classes Figure A‐1.  Residential Demand Rate Comparison  Figure A‐2.  Residential Demand Billing Impacts: Percent Change in Bills from 2019 to 2022  Figure A‐3.  Residential Demand Billing Impacts: Dollar Change in Bills from 2019 to 2022  Figure A‐4.  Residential Energy Time‐of‐Day Rate Comparison  Figure A‐5.  Residential Energy Time‐of‐Day Billing Impacts: Percent Change in Bills from 2019  to 2022  Figure A‐6.  Residential Energy Time‐of‐Day Billing Impacts: Dollar Change in Bills from 2019  to 2022  Figure A‐7.  Residential Basic Energy Time‐of‐Day Rate Comparison  Figure A‐8.  Residential Basic Energy Time‐of‐Day Billing Impacts: Percent Change in Bills from  2019 to 2022  Figure A‐9.  Residential Basic Energy Time‐of‐Day Billing Impacts: Dollar Change in Bills from  2019 to 2022  Figure A‐10. Small Commercial Energy Time‐of‐Day Rate Comparison  Figure A‐11. Small Commercial Energy Time‐of‐Day Billing Impacts: Percent Change in Bills  from 2019 to 2022  Figure A‐12. Small Commercial Energy Time‐of‐Day Billing Impacts: Dollar Change in Bills from  2019 to 2022  Figure A‐13. Municipal Rate Comparison  Figure A‐14. Municipal Billing Impacts: Percent Change in Bills from 2019 to 2022  Figure A‐15. Municipal Billing Impacts: Dollar Change in Bills from 2019 to 2022  Table of Contents   iv   Appendix B Schedule 1 – Electric Ten‐Year Financial Plan   Schedule 2 – Functional Unbundling of Test Year Revenue Requirement  Schedule 3 – Classification of Purchased Power Costs  Schedule 4 – Classification of Distribution Costs  Schedule 5 – Classification of Customer Costs  Schedule 6 – Cost of Service by Customer Class   Schedule 7 – Revenue Summary by Customer Class  Schedule 8 – Proposed Rate Schedules           Economics | Strategy | Stakeholders | Sustainability   Section 1 PROJECT SUMMARY Introduction In  November  2018,  the  Town  of  Estes  Park,  Colorado  (Town  or  Estes  Park)/Estes  Park  Power  and  Communication (EPPC or the Utility) hired NewGen Strategies and Solutions, LLC (NewGen) to develop a  Financial Forecast (Forecast), Cost of Service (COS) and proposed Rate Design Study analysis, collectively  the Study (Study), for their electric utility.  The Study determined the total cost of providing electric services, the cost responsibility for the various  customer classes, and the design of rates to safeguard the financial integrity of the utility.  The total cost  of providing services predominately includes operations and maintenance (O&M) expenses, debt service,  and cash capital outlays required to rebuild and modernize the Electric System (System).  This Electric Rate  Study Report (Report) discusses the process, analyses, and recommendations related to the Study.    The Town’s fiscal year (FY) is from January 1 to December 31.  Unless otherwise stated in this Report, all  data presented herein is shown in FYs.  The Study included an analysis of an estimated Test Year Revenue  Requirement (Revenue Requirement), an unbundled COS analysis based on FY 2022 (Test Year), a rate  analysis, and the development of proposed new electric rates for several customer classes.  Various policy  issues were also identified and discussed.  EPPC provided the majority of the System‐specific data utilized  for the Study.  In certain cases, where information was not available, NewGen developed estimates based  on our experience and publicly available information.  Analyses were performed in accordance with  generally accepted industry practices for municipal electric utilities.  Our report contains five sections as follows:   Section 1 – Project Summary: Provides an overview of the Study and EPPC   Section 2 – Revenue Requirement: Discusses the development of the Revenue Requirement   Section 3 – Cost of Service: Provides the COS results through functionalization, classification, and  allocation    Section 4 – Rate Design: Presents the proposed electric rates for full requirements service   Section 5 – Conclusions and Recommendations: Summarizes conclusions and recommendations  Electric Utility Description During the Test Year, EPPC is projected to serve, approximately 11,000 retail electric customers with  annual electricity sales of approximately 127 million kilowatt‐hours (kWh).  EPPC serves all customers  within the Town, as well as some customers outside the Town.  The electricity supplied to Rocky Mountain  National Park (RMNP) is provided by the United States Bureau of Reclamation and the Town is only paid  to deliver that electricity.    Section 1   1‐2   Purchased Power / Transmission Estes Park is one of four owner communities of the Platte River Power Authority (Platte River).  Platte  River  provides  the  power  and  owns,  operates  and  purchases  transmission  capacity  for  its  owner  communities.  Platte River initiated wholesale rate changes, which impact the rates and rate structures  for EPPC, and are incorporated into the analysis conducted for this Study.   EPPC Distribution The EPPC distribution system consists of a total of approximately 330 circuit miles of conductor, of which  approximately 35% are underground.  The distribution system has approximately 231 miles of secondary  line, approximately 32% are underground.    Projected Energy Requirements EPPC’s electric consumption used in the Study is shown in Table 1‐1 and is based on estimates made for  the Test Year 2022.  Total consumption reflects sales to EPPC retail customers plus System losses of  approximately 4.54%.  Energy sales to retail customers were based on EPPC’s projected energy sales  during the Study period.    Table 1-1 Estimated Annual Energy Requirements Test Year Retail Sales (kWh) System Losses (kWh) Total Net Energy for Load (kWh) 2022 127,367,597 6,060,260 133,427,858 Usage Characteristics by Customer Class The  COS  analysis  examines  detailed  customer  usage  characteristics by customer class.  Table 1‐2  summarizes  these  characteristics  for  the  existing  customer  classes,  including  estimated  revenue  generated at 2019 rates in the 2022 Test Year by each customer class and the number of customers in  each customer class, according to EPPC’s electric utility statistics.       PROJECT SUMMARY    1‐3  Table 1-2 2022 Summary of Projected Electric Utility Characteristics by Customer Class Customer Class Rate Code(s) Retail kWh Sales(1) No. of Customers(1) Revenue at Current Rates Avg. Annual kWh Sales per Customer Avg. Annual Revenue per Customer Residential Service R/RD/RE/RB 57,610,664 8,152 $ 8,749,429 7,067 $ 1,073 Small Commercial C 28,933,187 2,357 4,347,393 12,276 1,845 Small Commercial Energy Time-of-Day CE 679,330 29 85,069 23,738 2,973 Large Commercial CL 35,687,102 113 3,695,196 316,410 32,762 Large Commercial Energy Time-of-Day CT 137,894 1 18,327 137,894 18,327 Municipal M 3,340,617 74 442,979 44,897 5,954 RMNP Administrative Housing (2) AH 9,232 4 1,738 2,308 434 RMNP Small Administrative (2) AS 269,060 22 21,154 12,230 962 RMNP Large Administrative (2) AL 700,510 6 39,490 116,752 6,582 Total 127,367,597 10,758 $ 17,400,775 11,839 $ 1,617 (1) Based on a projection from data for 2018 provided by EPPC (2) Electricity provided by the United States Bureau of Reclamation. The Town is paid to deliver the electricity. Financial and Rate Making Tools NewGen created three core financial and rate modeling tools.  These tools work together and are  integrated to help EPPC make rate and financial related decisions.  The tools help EPPC manage the  financial performance of the utility, forecast debt requirements, and rate changes needed for operations  and capital, and translate system‐wide rate changes into customer class specific rates and bill impacts.   The figure below illustrates the relationship between the tools, their recommended use, and when they  should be updated.    Section 1   1‐4     Figure 1-1: Financial and Cost-of-Service Tools and Relationships Financial Forecast The financial forecast model is used to optimize the mix of rate changes and debt issues to meet the  electric system financial needs, perform multiple analyses, and identify the key drivers impacting financial  performance.  The results of this analysis created the final Revenue Requirement and formed the basis  for the final recommendations for rate changes. This process is summarized in Figure 1‐2.      Figure 1-2: Financial Forecast Model Development Financial  Forecast  Cost‐of‐ Service  Rate Design  & Impacts  Recommended Use Apply system‐wide rate changes  to customer classes  Calculate customer class specific  cost of service and rate  structures   Ensure equity and alignment with  rate strategy   Forecast financial performance  and key financial metrics  Calculate debt and rate funded  capital needs  Calculate system‐wide rate  changes and scenarios  Update in conjunction with cost‐ of‐service   Update  fixed  and  variable  components  within  customer  class  Update to base or pass through  rate components Design customer class base and  pass through rates  Fixed and variable rate design  Proof of revenue adequacy  Monthly bill impacts  Update every five years  Update for major changes to  system (e.g., power supply,  new industrial customer, class  consolidation)  Update annually  Significant changes in capital  and/or changes in debt/cash  needs  When to Update  Test Year Revenue  Requirement and Rate  Revenues    EPPC Operating and Capital  Expenses, Audited Rate  Revenues  Forecast Revenue  Requirement and  Revenues    EPPC System Load,  Rates and Expense  Forecasts Adjust Use of Debt  and Rate Changes  to Cover Costs    EPPC Customer Base  Rate Changes and  Annual Debt Issues  PROJECT SUMMARY    1‐5    NewGen developed a ten‐year financial forecast model for EPPC to evaluate rate changes required to  meet the financial needs of the utility.  NewGen reviewed historical and budgeted operating data, capital  expenditures, and operating expenses in the development of the financial forecast.    Cost of Service and Rate Design Process Overview The COS and rate design process includes five steps as follows:  1. Determination of the Revenue Requirement – This first step examines the utility’s financial needs  and determines the amount of revenue that must be generated from rates.  For municipal utilities,  the revenue requirement is determined on a “cash basis.”  A “cash basis” analysis examines the  cash obligations of the utility such as O&M expenses, debt service, cash funded capital projects,  transfers, any required contributions to reserves, and payments to the Town.  Rates are set such  that the utility can pay its bills on an annual going‐forward basis.  In preparing our analysis of the electric rates and the development of the revenue requirement,  NewGen relied upon records of operation, customer billing data, and other detailed information  and data compiled and provided by the Town and EPPC’s management and staff.    2. Functionalization and Sub‐functionalization of Costs – The revenue requirement is then assigned  to the particular function or sub‐function of the utility.  Utilities, like Estes Park, typically have  purchased power / production, transmission, distribution, and customer services functions.  As  indicated, Platte River provides the purchased power / production and transmission functions for  EPPC.  Distribution sub‐functions may include distribution infrastructure by voltage, metering,  services, etc.  Customer sub‐functions include billing and collections, customer service, meter  reading, etc.  3. Classification of Costs – Once costs are functionalized, costs are then classified based on the  underlying nature of the costs.  Of particular importance is the determination of fixed versus  variable costs.  Fixed costs remain a financial obligation of the utility regardless of the amount of  energy used whereas variable costs fluctuate based on System energy requirements.  Further,  fixed and variable costs are associated with utility requirements to meet customer demand,  energy, and customer service needs.    4. Allocation of Costs – Once costs are classified, they are then allocated to the various customer  classes.  Allocation factors align with cost classification.  Therefore, demand‐related costs are  allocated on measures of customer class demand such as customer class contribution to the  System coincident peak (CP).  Energy allocation factors are based  on  energy  consumed  by  customers.  Customer allocation factors are based on the number of customers.  5. Rate Design – The fifth and final step is rate design, which translates COS results into rates for  each customer class.  Section 1   1‐6   These first four steps in the COS process are depicted in the figure below.   Figure 1-3. Cost of Service Process Cost of Service Results Section 3 of the Report describes the COS process.  The results of the COS analysis provide a detailed  assessment of the costs required to serve each of the customer classes.  These customer class costs are  unbundled into utility functions and classified into demand, energy, and customer components.  customer  class costs are compared to the projected revenues under current rates to determine if current rates are  sufficient to meet costs.  Once completed, the COS analysis is the basis for rate design.  A comparison of  the Revenue Requirement by customer class and revenues collected under 2019 tariffs is shown in Table  1‐3.       PROJECT SUMMARY    1‐7  Table 1-3 Comparison of 2022 Revenues Under 2019 Rates with Cost of Service Results Customer Class Revenue Requirement ($) Projected Revenues Under 2019 Rates ($) Projected Over / (Under) Recovery ($) Difference (%) Residential Service $ 9,343,420 $ 8,749,429 ($ 593,991) (6.8%) Small Commercial 4,456,635 4,347,393 (109,242) (2.5%) Small Commercial Energy Time-of-Day 81,613 85,069 3,456 4.1% Large Commercial 4,084,202 3,695,196 (389,006) (10.5%) Large Commercial Energy Time-of-Day 20,772 18,327 (2,445) (13.3%) Municipal 387,246 442,979 55,733 12.6% RMNP Administrative Housing 3,195 1,738 (1,457) (83.9%) RMNP Small Administrative 25,009 21,154 (3,855) (18.2%) RMNP Large Administrative 30,126 39,490 9,364 23.7% Total $ 18,432,217 $ 17,400,775 ($ 1,031,442) (5.9%) The COS indicates that overall projected costs exceed System rate revenues under 2019 rates by  approximately 5.9%.   Rate Design Rate design is the culmination of a COS study as the rates and charges for each customer class are designed  to equitably and fully recover the System‐wide COS and customer class revenue requirements by the end  of the rate period.  Section 4 of the Report describes proposed rate design for each customer class.  EPPC’s  electric rates include the following components:   Customer Charge    Energy Charge    Demand Charge (as applicable)   Wholesale Power Cost Adjustment   Time of Use Charges (as applicable)    Renewable Rider (as applicable)  Base rates include the customer charge, energy charge, and demand charge, and are applied to the  appropriate monthly billing determinants (e.g., number of customer months, kWh consumption, etc.) to  project the new rate revenues by customer class.  These projected revenues from the proposed rates are  compared to the Revenue Requirement to ensure that rates generate sufficient revenue to recover the  Revenue Requirement.    Section 1   1‐8   Based on a review of the existing rate structure, it was determined that the cost recovery components  (e.g., customer, energy, and/or demand charges) were not in alignment with the COS results.  Proposed  rates in the Study were designed to move each customer class closer to its COS while evaluating the impact  of rate changes on customers’ monthly bills.  NewGen performed a detailed analysis of monthly bill  impacts associated with proposed rates on the majority of EPPC customers.  In consideration of customer  bill impacts, proposed rates, although moving closer to the customer class COS, do not precisely match  the classification of costs for each rate customer class.  The Town’s objectives for rate design, as discussed  herein, were also incorporated into the proposed rate design.  Based  on  our  analysis  of  rate  impacts  and  conversations  with  EPPC  management  and  staff,  it  was  determined that new rates would be phased in over a three‐year period.  The first rate changes would be  implemented in 2020, the second in 2021, and the third in 2022.  This implementation reduces the overall  rate impact from the proposed changes in base rates in any one year.  Additional information and analysis  for EPPC’s proposed rates are included in Section 4 of the Report.           Economics | Strategy | Stakeholders | Sustainability   Section 2 REVENUE REQUIREMENT As part of the Study, NewGen developed a Revenue Requirement inclusive of all of EPPC’s cash operating  and capital expenses paid for from rates.  The Revenue Requirement is based on projected Test Year  operating and financial results.  Development of the Revenue Requirement was based on projected cost  information provided by EPPC, the Town and Platte River.  The Revenue Requirement development  process is detailed in this section.   Revenue Requirement To remain financially sound, EPPC’s electric rates must produce sufficient revenues to recover the total  costs of providing electric service to their customers.  These costs imposed on the System by customers  are  commonly  referred  to  as  the  utility’s  “revenue  requirement”  and  consist  of  normal  operating  expenses,  debt  service,  capital  improvements  and  additions,  transfers  to  the  Town,  non‐operating  expenses, and reserve requirements.  These total revenue requirements are then compared to utility  revenues to evaluate the need for rate changes.  The revenue requirement acts as the foundation of a  COS study.   The  following  is  a  discussion  of  the  core  components  of  the  Revenue  Requirement  and  significant  differences from the 2019 Board adopted final budget and the Revenue Requirement (see Table 2‐1). The  Revenue  Requirement  was  developed  utilizing  EPPC’s  system  of  accounts,  then  allocated  to  each  functional element of the utility operations (purchased power/transmission, distribution, and customer).    Purchased Power Purchased power costs for EPPC consists exclusively of purchased power costs (including transmission)  from Platte River.  The Test Year cost for purchased power is based on a Platte River forecast.     Distribution Distribution includes personnel expenses, professional contracting, repair and maintenance costs, and  other costs associated with utility operations of the distribution system.  The Test Year cost for distribution  is based on the 2019 final budget inflated based on the nature of the cost.  For example, labor related  costs are increased at 2.1% per year based on the Blue Chip Economic Indicators GDP Chained Price Index.    Customer Service Customer service includes personnel expenses, professional contracting, and other costs associated with  meeting the customer needs of the utility.  The Test Year cost for customer service related costs is based  on the 2019 final budget inflated based on the nature of the cost.  Administration and General Administration  and  General  includes  administrative  management  services,  residential  /  commercial  energy efficiency expenses, franchise fees, and other costs associated with administration and general  functions of the utility.  The Test Year cost for administration and general related costs is based on the  2019 final budget inflated based on the nature of the cost.  Section 2   2‐2   Debt Service EPPC has existing debt associated with its Electric System and Fiber/Communications System.  The Series  2007 Bond was refinanced in 2019, and this new issue is scheduled to be fully repaid in 2039.  The Test  Year debt service is based on the debt service schedule for the new Series 2019 Bond.  General Fund Transfer The general fund transfer is approximately 10.5% of total revenue.    Change in Working Capital Change  in  working  capital  accounts  for  any  shortfalls  between  the  working  capital  balance  at  the  beginning of the year and the working capital goal for that year in order to maintain EPPC’s policy of 90  days of working capital, consistent with EPPC’s bond covenants.    Capital Capital  expenses  include  costs  associated  with  power  line  construction, fleet replacements, meter  upgrades, and other capital expenses.  The Test Year capital expenses are based on an annualized capital  need assessment, with most of the annual costs increased at 2.1% per year.  The Test Year value for these  expenses is projected to be approximately $1,747,792, of which approximately $319,612 is expected to  be funded by customer contributed capital.    Offsets to Revenue Requirement Offsets to the projected Revenue Requirement include reductions associated with investment income,  miscellaneous non‐rate revenues, and planned under‐recovery as developed by the ten‐year financial  plan, as shown in Appendix B, Schedule 1.    The planned under‐recovery is reflective of the policy decision to draw down on existing financial reserves  to fully fund capital needs of the utility while allowing rates to be increased more gradually.  The ten‐year  financial plan contemplated a drawdown of reserves but remaining above the 90‐day target.         REVENUE REQUIREMENT    2‐3  Table 2-1 Revenue Requirement Development Item 2019 Board Adopted Difference Test Year O&M Expenses Purchased Power $ 7,776,362 $ 364,034 $ 8,140,396 Distribution 3,748,771 594,088 4,342,859 Customer Service 442,985 35,929 478,914 Administration and General 2,304,701 167,708 2,472,409 Subtotal O&M Expense $ 14,272,819 $ 1,161,759 $ 15,434,578 Debt Service $ 449,813 $ 141,488 $ 591,300 General Fund Transfer 1,772,928 225,115 1,998,043 Change in Working Capital - 112,267 112,267 Capital Expenditures 2,292,000 (544,208) 1,747,792 Less Interest Income (78,083) 8,170 (69,913) Less Miscellaneous Revenue (708,578) 181,732 (526,846) Less Customer Contributions (300,000) (19,612) (319,612) Less Planned Under-Recovery (per Financial Plan) (307,503) (227,887) (535,391) Revenue Requirement $ 17,393,395 $ 1,038,822 $ 18,432,217           Economics | Strategy | Stakeholders | Sustainability   Section 3 COST OF SERVICE After determining the Revenue Requirement, a COS for each customer class is developed to determine  the specific costs to serve each customer class.  Customer class revenues are compared to customer class  Revenue Requirements to evaluate the ability of the current rates to recover costs.  NewGen analyzed the  cost to serve each customer class based on the Revenue Requirement developed in Section 2.    Once completed, the COS results indicate the degree to which existing rates recover the costs to serve  customers.  The COS results are then used to design new electric rates.  The COS analyses relied on the following key supporting data and analysis:   Revenue Requirement and revenues based on current rates;   System and customer class demand and energy requirements;   Actual and assumed customer service characteristics; and   Information obtained from customer accounts and records.  Functionalization of Revenue Requirement EPPC’s electric rates were unbundled into three functions: purchased power, distribution, and customer  service, as shown in Appendix B, Schedule 2.  The assignment of costs by function falls into two general  categories: 1) direct assignments and 2) derived allocations.  Direct assignments are costs that are readily  associated with a specific utility function and are directly assigned to that function.  For example, the  energy expense is clearly an expense solely related to purchased power, so it is directly assigned to that  function.    Derived allocators are allocation factors that are based on the sum, average, or weighted effect of  different underlying factors.  Derived allocators can be complex and should reflect the logical answer to  the following question – what underlying activities drive the cost of this item?  For example, administrative  and general expenses are associated with the O&M of all utility functions.  Thus, administrative and  general expenses are allocated to each utility function using a derived allocator.  Each of the three utility  functions is described below.   Purchased Power Function The production function consists of costs associated with purchased power and transmission services  from Platte River as well as an allocated portion of payment in lieu of taxes, franchise fees and a small  number of other expenses.  Distribution Function The distribution function consists of costs associated with operating and maintaining the distribution  portion of the electric grid and making capital investments, as necessary.  The distribution facilities deliver  power to retail customers after it has been transmitted.  This includes low voltage distribution lines,  distribution poles, underground lines, customer service connections, meters, and lighting‐related assets.    Section 3   3‐2   Customer Service Function The  customer  service  function  consists  of  costs  associated  with  operating  and  maintaining  the  customer‐related facilities to meet customer support needs.  This includes, but is not limited to, customer  service, billing and collection, and meter reading.    Revenue Requirement by Function The Revenue Requirement determined was “unbundled” into the three functional areas of the System –  purchased power, distribution, and customer.  The results of the functional unbundling are summarized  in Table 3‐1.   Table 3-1 Revenue Requirement by Function Item Purchased Power Distribution Customer Total O&M Expenses Purchased Power $ 8,140,396 $ - $ - $ 8,140,396 Distribution - 4,342,859 - 4,342,859 Customer - - 478,914 478,914 Administration and General 156,368 1,995,287 320,754 2,472,409 Subtotal O&M Expense $ 8,296,764 $ 6,338,146 $ 799,668 $ 15,434,578 Debt Service $ - $ 591,300 $ - $ 591,300 General Fund Transfer - 1,998,043 - 1,998,043 Change in Working Capital 2,407 97,552 12,308 112,267 Capital Expenditures - 1,370,798 376,994 1,747,792 Less Interest Income (31,360) (35,974) (2,580) (69,914) Less Miscellaneous Revenue - (20,582) (506,264) (526,846) Less Customer Contributions - (319,612) - (319,612) Less Planned Under-Recovery (per Financial Plan) - (535,391) - (535,391) Revenue Requirement $ 8,267,811 $ 9,484,280 $ 680,126 $ 18,432,217 A  comparison  of  the  relative  contribution  to  the  Revenue  Requirement  by  function,  and  average  functional rate is provided in Table 3‐2.  The average rate was derived from the total expense divided by  total projected energy sales for the Test Year period.     COST OF SERVICE    3‐3  Table 3-2 Functionalized Revenue Requirement Function Revenue Requirement $/kWh % of Total Purchased Power $ 9,396,018 $0.0649 45% Distribution 8,419,310 0.0745 51% Customer 340,877 0.0053 4% Revenue Requirement $ 18,156,205 $0.1447 100% The  purchased  power  function  represents  approximately  45%  of  the  Revenue  Requirement.    The  distribution function represents approximately 51% of the Revenue Requirement.  The customer function  represents approximately 4% of the Revenue Requirement.   Classification of Costs To provide a reasonable basis for the assignment of the total Revenue Requirement to each customer  class, costs for each function in the Electric System have been analyzed and classified into four rate‐making  cost classifications, as described below.     Demand Costs – Capacity (fixed‐ or demand‐related) costs are those costs incurred to maintain a  utility system in a state of readiness to serve, enabling it to meet the total combined demands of  its customers.  Capacity costs include the portion of O&M expenses,  debt  service,  capital  expenditures, and other costs that are generally fixed and do not vary materially with the quantity  of usage or that cannot be designated specifically as a customer or variable cost.   Energy Costs – Energy, or variable costs, are costs that vary directly with energy usage, including  such items as fuel, energy‐related purchased power, and a portion of O&M expenses.   Customer Costs – Customer costs are those costs directly related to the number and type of  customers, such as customer accounting, billing, and meter related expenses.   Direct Assignment Costs – Direct assignment costs are those costs that are readily identifiable and  applicable to a particular customer or customer class.  Once the costs within each function are assigned to each service category, the demand, energy, customer,  and direct assignment component of each service is calculated.  The classification of costs functionalized  to Purchased Power are shown in Appendix B, Schedule 3.  The classification of costs functionalized to  Distribution are shown in Appendix B, Schedule 4.  The classification of costs functionalized to Customer  are shown in Appendix B, Schedule 5.    As provided in Table 3‐3, three major cost categories (demand, energy, and customer) cover the majority  of all functional costs.  This breakdown of demand, energy, customer, and direct assignment costs is later  applied to each customer class to facilitate rate design, as provided in Section 4.  Section 3   3‐4   Table 3-3 Classified Revenue Requirement Classification Revenue Requirement $/kWh % of Total Purchased Power Customer $ 509,556 $0.0040 3% Energy 4,964,087 0.0390 27% Demand 2,666,753 0.0209 14% PILOT, Franchise Fees and Other 127,415 0.0010 1% Subtotal $ 8,267,811 $0.0649 45% Distribution Demand $ 5,208,314 $0.0409 28% Customer 2,420,247 0.0190 13% General Fund Transfer 1,855,719 0.0146 10% Subtotal $ 9,484,280 $0.0745 51% Customer Customer $ 680,126 $0.0053 4% Subtotal $ 680,126 $0.0053 4% Revenue Requirement $ 18,432,217 $0.1447 100% In total, approximately 27% of EPPC’s total Revenue Requirement is energy‐related or variable costs.  The  remaining 73% of the Revenue Requirement is fixed in nature and classified as demand, customer, or  directly assigned to particular customer classes.   Allocation of Costs Once costs are functionalized and classified, they are then allocated to the various customer classes.   Customer Classes represent aggregations of customers that have similar customer usage characteristics  and use the System in a similar manner.   Customer Class Allocation Factors Based upon actual and assumed customer service characteristics, NewGen developed various factors for  use in allocating the adjusted Revenue Requirements to individual customer classes.  These allocation  factors  reflect  accepted  ratemaking  principles  and  were  based  upon  embedded  cost  allocation  procedures.    We have developed demand‐related, energy‐related, customer‐related, and direct assignment allocation  factors, as described below.    Demand Allocations Demand allocators are derived based on the demand requirements of individual customers and customer  classes.  Purchased Power‐related demand costs are allocated to customer classes based on the customer  class’s contribution to the System peak, or coincident peak (CP) allocators.  This is a measure of each  COST OF SERVICE    3‐5  customer classes’ cost responsibility associated with the infrastructure required to meet the System peak  demand.  As you move from the generator to the meter, the measure of peak demand responsibility  changes  from  a  System  perspective  (CP),  to  a  customer  class  perspective  (non‐CP),  to  a  customer  perspective  (demand  at  meter).    Demand  contributions  at  these  various points in the System are  determined based on load research, billing data provided by EPPC, and industry research and experience.   Demand allocators can be based on the one peak month during a year, multiple months (such as the four  summer months), or the 12 months of the year, depending on how the underlying costs are incurred (cost  causation).    For this Study, the Platte River Summer (Summer CP) and Non‐Summer (Non‐Summer CP) coincident  peaks  were  used  to  allocate  purchased  power‐related  summer  and non‐summer  demand  costs  respectively.  The summer season for Platte River occurs from June through September while the Non‐ Summer  season  occurs  from  October  through  May.    For  purchased  power transmission demand, a  transmission  with  ratchet  allocator  (Transmission)  was  used.    The  Transmission  allocator  was  a  combination of the EPPC 12‐month coincident peak (12CP) allocator and EPPC 1‐month coincident peak  (1CP) allocator. The 12CP allocator was used to allocate transmission costs before the ratchet, while the  1CP allocator was used to allocate the incremental transmission costs associated with the ratchet.  A Non‐coincident peak (NCP) allocator is typically used to allocate distribution costs. This is a measure of  localized peak demands rather than the System peak demand.  The distribution‐related demand costs  were allocated using a 9‐month non‐coincident peak (9NCP) for substations, overhead, and underground.   For transformers, the sum of max demands (SMD) allocator was used.  Table 3‐4 compares the various demand allocators utilized in the Study.    Table 3-4 Demand Allocator Comparisons Customer Class Summer CP Non-Summer CP Transmission 9NCP SMD Residential Service 49% 54% 51% 51% 66% Small Commercial 23% 20% 21% 21% 18% Small Commercial Energy Time-of-Day 0% 0% 0% 0% 0% Large Commercial 25% 23% 25% 24% 13% Large Commercial Energy Time-of-Day 0% 0% 0% 0% 0% Municipal 2% 2% 2% 2% 2% RMNP Administrative Housing 0% 0% 0% 0% 0% RMNP Small Administrative 0% 0% 0% 0% 0% RMNP Large Administrative 0% 0% 0% 1% 0% Total 100% 100% 100% 100% 100% Note: 0% shown in table may reflect fractions of a percent Energy Allocations Energy allocation factors are the basis for allocating costs or  expenses  classified  as  variable  or  energy‐related and are assumed to vary directly with kWh sales.  Energy‐related costs classified as variable  were wholesale energy costs and renewable energy from Platte River. Net energy for load (NEFL), or the  Section 3   3‐6   energy necessary to supply each customer class, is used to allocate these types of costs to individual  customer classes.  NEFL is also sometimes called adjusted metered load or energy at generation, as it  takes into consideration energy losses that occur on the transmission and distribution systems between  the power supplier delivery point and the customer’s meter.  The energy from production utilized several  different NEFL allocators.  Summer energy used a NEFL summer allocator, while non‐summer energy used  a NEFL non‐summer allocator.  The summer and non‐summer seasons were based on Platte River’s  seasons.  The renewable energy was allocated based on the NEFL allocator.   Table 3‐5 lists the energy allocation factors utilized in the Study, which incorporates the losses at the  various levels of the System.    Table 3-5 Energy Allocator Comparisons Customer Class Net Energy for Load Summer Net Energy for Load Non- Summer Net Energy for Load Residential Service 38% 49% 46% Small Commercial 25% 22% 23% Small Commercial Energy Time-of-Day 0% 1% 1% Large Commercial 33% 26% 28% Large Commercial Energy Time-of-Day 0% 0% 0% Municipal 3% 3% 3% RMNP Administrative Housing 0% 0% 0% RMNP Small Administrative 0% 0% 0% RMNP Large Administrative 0% 0% 0% Total 100% 100% 100% Note: 0% shown in table may reflect fractions of a percent Customer Allocations Customer costs are defined as those costs related to the number of customers and the type of service  required.  Included in the customer‐related costs are the costs associated with meter reading, customer  service, billing, collection, and other customer‐related activities.  The customer allocation factors were  largely based on the number of customers in each customer class.  These allocations included a weighting  factor depending on the nature and size of the customer served in each customer class.  Weighting reflects  that  servicing  certain  types  of  customers  requires  more  effort and  expenses  than  other  types  of  customers.  Weighting factors were developed based on discussions with EPPC staff, as well as applying  industry knowledge and practices.  Weighting factors derive relationships between the customer classes  and equipment or services needed to serve the customer class and the relative costs of those items.     COST OF SERVICE   3‐7 Cost of Service Results The unbundled COS results by customer class is shown in Table 3‐6.  See Appendix B, Schedule 6 for additional detail. Table 3-6 Unbundled Cost of Service Results by Customer Class ($000) (1) Classification Residential Small Commercial Small Commercial Energy Time-of-Day Large Commercial Large Commercial Time-of-Day Municipal Rate RMNP Admin. Housing RMNP Small Admin. RMNP Large Admin. Total Purchased Power Customer $ 349 $ 101 $ 1 $ 48 $ 0 $ 10 $ 0 $ 0 $ 0 $ 510 Energy Summer (En) 523 345 6 446 3 38 0 0 0 1,361 Energy Non-Summer (En) 1,564 704 18 847 2 83 0 0 0 3,218 Renewable Intermittent Adder 176 88 2 109 0 10 0 0 0 386 Demand Summer (D) 210 101 1 109 1 10 0 0 0 432 Demand Non-Summer (D) 386 145 3 164 0 17 0 0 0 715 Demand Transmission 771 325 7 378 2 37 0 0 0 1,519 PILOT, Franchise Fee & Other 62 28 1 33 0 3 0 0 0 127 Subtotal Production $ 4,041 $ 1,836 $ 40 $ 2,134 $ 9 $ 207 $ 0 $ 0 $ 0 $ 8,268 Distribution Demand Related Substations $ 1,120 $ 465 $ 10 $ 538 $ 2 $ 53 $ 0 $ 5 $ 12 $ 2,205 Overhead 821 341 7 394 2 39 0 3 8 1,616 Underground 462 192 4 222 1 22 0 2 5 910 Transformers 317 87 1 62 0 8 0 1 1 477 Customer Related Overhead 732 212 3 101 1 20 0 2 1 1,072 Underground 410 119 1 57 1 11 0 1 0 600 Section 3  3‐8  Table 3-6 Unbundled Cost of Service Results by Customer Class ($000) (1) Classification Residential Small Commercial Small Commercial Energy Time-of-Day Large Commercial Large Commercial Time-of-Day Municipal Rate RMNP Admin. Housing RMNP Small Admin. RMNP Large Admin. Total Transformers 217 63 1 30 0 6 0 1 0 318 Services 69 20 0 10 0 2 0 0 0 102 Metering 225 65 1 31 0 6 0 1 0 329 General Fund Transfer 464 923 11 441 4 0 2 9 2 1,856 Subtotal Distribution $ 4,837 $ 2,486 $ 40 $ 1,886 $ 12 $ 167 $ 3 $ 24 $ 30 $ 9,484 Customer Customer $ 465 $ 134 $ 2 $ 64 $ 1 $ 13 $ 0 $ 1 $ 0 $ 680 Subtotal Customer 465 134 2 64 1 13 0 1 0 680 Revenue Requirement $ 9,343 $ 4,457 $ 82 $ 4,084 $ 21 $ 387 $ 3 $ 25 $ 30 $ 18,432 Summarized Total Demand $ 4,087 $ 1,656 $ 34 $ 1,867 $ 8 $ 185 $ 1 $ 11 $ 26 $ 7,875 Energy 2,263 1,136 27 1,402 5 131 0 0 0 4,964 Customer 2,467 713 9 341 3 68 1 6 2 3,610 General Fund Transfer, PILOT, Franchise Fees and Other 526 951 12 474 4 3 2 9 2 1,983 Revenue Requirement $ 9,343 $ 4,457 $ 82 $ 4,084 $ 21 $ 387 $ 3 $ 25 $ 30 $ 18,432 (1) Numbers may not sum due to rounding COST OF SERVICE    3‐9  Cost of Service Results Compared to Current Revenue To evaluate the ability of current rates to adequately recover the COS, NewGen estimated revenues based  on Test Year billing determinants and current rates, then compared resulting revenues to the COS for each  customer class.  The results of the comparison are shown in Table 3‐7.  Note that the Revenue  Requirement in Table 3‐7 for RMNP only includes the cost to deliver electricity.    Table 3-7 2022 Revenue Shortfall with No Rate Increases Customer Class Revenue Requirement ($) Projected Revenues Under 2019 Rates ($) Projected Over / (Under) Recovery ($) Difference (%) Residential Service $ 9,343,420 $ 8,749,429 ($ 593,991) (6.8%) Small Commercial 4,456,635 4,347,393 (109,242) (2.5%) Small Commercial Energy Time-of-Day 81,613 85,069 3,456 4.1% Large Commercial 4,084,202 3,695,196 (389,006) (10.5%) Large Commercial Energy Time-of-Day 20,772 18,327 (2,445) (13.3%) Municipal 387,246 442,979 55,733 12.6% RMNP Administrative Housing 3,195 1,738 (1,457) (83.9%) RMNP Small Administrative 25,009 21,154 (3,855) (18.2%) RMNP Large Administrative 30,126 39,490 9,364 23.7% Total $ 18,432,217 $ 17,400,775 ($ 1,031,442) (5.9%) The percentage increase / (decrease) shown in the table above provides guidance for future rate design  but does not reflect policy decisions that could impact recommended rates.  Recommendations for new  rates are presented in Section 4.              Economics | Strategy | Stakeholders | Sustainability   Section 4 RATE DESIGN Rate design is the culmination of a COS study where the rates and charges for each customer classification  are established in such a manner that the total Revenue Requirement of the Utility will be recovered in  an equitable manner consistent, to the extent reasonable and practical, with EPPC and Town policies.   Consideration was given to the proper level of recovery of fixed costs in the customer and demand  charges, as well as phasing in the proposed rates over time.    Rate Design Offerings EPPC currently offers a variety of rates to its customers, depending on the nature of the end‐use of the  electricity (e.g., residential, non‐residential) and the level of energy consumed.  Rate riders offered by  EPPC include a renewable generation option called the Renewable Energy Purchase Program (REPP).   Customers may subscribe to the REPP in 100 kWh blocks or opt to have all energy subscribed.  The results  of the Study do not suggest the need to change the current renewable rate adder of $0.0275 per kWh for  the REPP.   Table 4‐1 provides a summary of the rate customer classes and sub‐customer classes, the number of  customers in each customer class (estimated for the Test Year), the total estimated revenue generated by  each customer class / sub‐customer class for the Test Year under proposed rates, and comments regarding  the applicability of each customer class / sub‐customer class (see EPPC rate tariffs for specific tariff  applicability rules and regulations).  For all seasonal rate applications, EPPC’s summer season includes  billings based on meter reading in the months of May, June, July, and August.  The Non‐summer period  consists of the remaining eight month period. These seasons are different from Platte River.  Section 4   4‐2   Table 4-1 Retail Rate – Customer Class / Sub-Customer Class Customer Class Code Estimated Number of Customers (Test Year) Estimated Test Year Revenues ($000) Comments Residential Energy R 7,631 $ 8,027 Standard residential service Residential Demand RD 212 569 Optional rate, > 15,000 kWh/year, closed to new customers Residential Energy Time-of-Day RE 282 707 Optional rate, only energy storage for heating Residential Basic Energy Time-of-Day RB 27 49 Optional rate, open to all residential customers Total Residential 8,152 $ 9,352 Small Commercial C 2,357 $ 4,441 Non-Residential use, <= 35 kW Small Commercial Energy Time-of-Day CE 29 85 Non-Residential use, <= 35 kW, energy storage for heating Large Commercial CL 113 4,029 Non-Residential use, > 35 kW in two consecutive months Large Commercial Time-of-Day CT 1 20 Non-Residential use, > 35 kW in two consecutive months Total Commercial 2,500 $ 8,575 RMNP Administrative Housing AH 4 $ 2 Alternate power source, housing RMNP Small Administrative AS 22 21 Alternate power source, <= 35 kW RMNP Large Administrative AL 6 39 Alternate power source, > 35 kW in two consecutive months Total RMNP 32 $ 62 Municipal M 74 $ 443 Includes municipal street, park lighting, and municipal buildings Total (1) 10,758 $ 18,432 (1) Excludes outdoor lighting, revenue from which was treated as an offset to the Revenue Requirement Rate Design Objectives In general, proposed rate structures for this Study should meet the following objectives and best practices:   Rates should be equitable among customer classes and individuals within customer classes, taking  into consideration the costs incurred to serve each customer class.   Rates may take into consideration other important factors, such as competitive concerns, policies,  or the public interest.    Rates should be simple and understandable.  The foundation of rate design is COS results tempered with policy considerations important to the  community.  Specific rate design goals for EPPC include:  RATE DESIGN    4‐3   Based on COS results    Improved fixed cost recovery   Phase‐in rate changes to reduce undue rate impacts to customer classes (i.e., rate shock)   Move towards COS results by customer class to decrease intra‐class subsidization   Update seasonal price differentiations based on Platte River costs  One of the key rate design policy objectives was related to customer classes that were projected to be  over‐recovering the COS.  These customer classes were eventually going to need rate increases, according  to the ten‐year financial plan.  Thus, the decision was made to set rates for these customers to maintain  the current level of revenue for the customer class.  Thus, these customers would move towards COS  gradually over time.  This also lessened the need for more drastic rate adjustments for customer classes  that were projected to be under‐recovering the COS, as illustrated in Appendix B, Schedule 7.    Electric Rate Structure The proposed base electric rates include a customer charge, an energy charge, and demand charge, where  applicable.  Generally, the customer charge should be designed to recover customer‐related costs; the  energy charge should be designed to recover all applicable power production costs; and the demand  charge should be designed to recover demand‐related costs.  The customer, energy, and demand charges  are commonly referred to as “base rates”, as they exclude the rate riders, such as the renewable rate  adder or increases in the purchase power costs passed‐through to customers via the wholesale power  cost adjustment.      Customer and demand charges generally collect revenues that cover EPPC’s fixed costs.  Energy charges  may collect revenues to recover both fixed and variable costs.  For customer classes that do not have  demand charges, a large portion of fixed costs may be collected through the energy charge.    Rate Design Results Appendix B, Schedule 8 includes a summary of all proposed rates by customer class.  The proposed rates  are summarized for each customer class below.  A histogram of customer monthly billing impacts and  effective rates by load factor or consumption is included to illustrate and compare current rates, proposed  2022 rates, and COS results.  Histograms of bill impacts are based on customer usage patterns from  January 2018 to December 2018, as provided by EPPC.   Residential Service (R) The  Residential  Service  customer  class  is  available  to  all  residential  customers.    It  is  composed  of  residential customers served on a retail basis and includes a customer charge and an energy charge.  Table  4‐2 compares the COS rates, current rates, and proposed rates for the Residential Service customer class.  Section 4   4‐4   Table 4-2 Residential Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 25.06 22.70 23.47 24.23 25.00 Energy Charge $/kWh 0.1188 0.1095 0.1119 0.1144 0.1168 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates The COS analysis indicates that the customer charge and energy charge are currently lower than the COS.   The proposed customer and energy charges are increased annually from 2020 to 2022 in approximately  equal increments to move the customer class gradually towards COS and improve fixed cost recovery.   The wholesale power cost adjustment is zero for proposed 2020 rates and increases annually to reflect  the estimated increases in the cost of purchased power from Platte River.    Figure 4‐1 shows the relationship between customer usage and COS.  Low energy users have a higher  average COS per kWh than high energy users.  This relationship exists because each customer has a similar  fixed cost associated with infrastructure required to connect the customer to the System and meet their  peak demand requirements.  High users are able to spread these fixed costs over more energy resulting  in a lower average rate.  Increasing the Residential Service customer charge improves fixed cost recovery  and reduces subsidies between customers within the Residential Service customer class.      RATE DESIGN    4‐5    Figure 4-1. Residential Service Rate Comparison Bill Impacts Customer bill impacts, on a percentage basis, for all residential customers is shown in Figure 4‐2 (reflecting  the change from 2019 to 2022 rates).        Section 4   4‐6     Figure 4-2. Residential Service Billing Impacts: Percent Change in Bills from 2019 to 2022 Customer bill impacts, on a dollar basis, for all residential customers is shown in Figure 4‐3 (reflecting the  change from 2019 to 2022 rates).      RATE DESIGN    4‐7    Figure 4-3. Residential Service Billing Impacts: Dollar Change in Bills from 2019 to 2022 Residential Demand Service (RD) The Residential Demand Service customer class is an optional rate for customers that use electricity as a  primary source of heat, as well as use greater than 15,000 kWh over 12 months.  The demand charge is  only assessed in the winter season (September through April) and the energy charge switches to the  Residential Service energy charge during the summer (May through August).  This rate tariff is closed to  new customers.  Table 4‐3 compares the COS rates, current rates, and proposed rates.  Table 4-3 Residential Demand Service Cost of Service, Current, and Proposed Rates Item Unit COS 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 27.46 26.10 26.90 27.70 28.50 Energy Charge Summer (1) $/kWh 0.1126 0.1095 0.1119 0.1144 0.1168 Energy Charge Winter $/kWh 0.0365 0.0654 0.0645 0.0636 0.0627 Demand Charge $/kW 12.53 13.60 13.60 13.60 13.60 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) Equal to the Residential Service customer class energy charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates Section 4   4‐8   The histograms and cost curves for the Residential Demand Service customer class can be found in  Appendix A.  Residential Energy Time-of-Day Service (RE) The Residential Energy Time‐of‐Day Service customer class is an optional rate available to all residential  customers who use energy storage equipment for space heating.  Table 4‐4 compares the COS rates,  current rates, and proposed rates.  Table 4-4 Residential Energy Time-of-Day Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 27.76 26.10 26.90 27.70 28.50 Energy Charge On-Peak $/kWh 0.1689 0.1520 0.1566 0.1612 0.1658 Energy Charge Off-Peak $/kWh 0.0928 0.0760 0.0806 0.0852 0.0898 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates The histograms and cost curves for the Residential Energy Time‐of‐Day Service customer class can be  found in Appendix A.   Residential Energy Basic Time-of-Day Service (RB) The  Residential Energy Basic Time‐of‐Day Service  customer  class is an optional rate available to all  residential customers. The energy charge for this customer class is only assessed during the winter season  (September through April).  During the summer season (May through August) the standard Residential  Service energy charge is assessed.  Table 4‐5 compares the COS rates, current rates, and proposed rates.  Table 4-5 Residential Energy Basic Time-of-Day Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 28.08 26.10 26.90 27.70 28.50 Energy Charge Summer (2) $/kWh 0.1166 0.1095 0.1119 0.1144 0.1168 Energy Charge Winter On-Peak $/kWh 0.1689 0.1345 0.1470 0.1595 0.1719 Energy Charge Winter Off-Peak $/kWh 0.0928 0.1077 0.1038 0.0998 0.0959 Wholesale Power Cost Adjustment Charge (3) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Equal to the Residential Service customer class energy charge (3) Proposed Wholesale Power Cost Adjustment Charges are estimates RATE DESIGN    4‐9  The histograms and cost curves for the Residential Energy Basic Time‐of‐Day Service customer class can  be found in Appendix A.  Small Commercial Service (C) The Small Commercial Service customer class is composed of commercial users served at primary and  secondary voltages with maximum monthly usage that does not exceed 35 kW.  Table 4‐6 compares the  COS rates, current rates, and proposed rates.  Table 4-6 Small Commercial Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 25.22 33.37 33.25 33.12 33.00 Energy Charge $/kWh 0.1266 0.1140 0.1154 0.1169 0.1183 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates Figure 4‐4 shows the relationship between customer usage and COS for the Small Commercial Service  customer class.        Figure 4-4. Small Commercial Energy Service Rate Comparison Section 4   4‐10   Bill Impacts Customer bill impacts for customers in this customer class are provided in Figure 4‐5 and Figure 4‐6.      Figure 4-5. Small Commercial Energy Service Billing Impacts: Percent Change in Bills from 2019 to 2022     RATE DESIGN    4‐11    Figure 4-6. Small Commercial Energy Service Billing Impacts: Dollar Change in Bills from 2019 to 2022 Small Commercial Energy Time-of-Day Service (CE) The Small Commercial Energy Time‐of‐Day Service customer class is an optional rate available to all small  commercial customers who use energy storage equipment for space heating with on‐peak demands that  do not exceed 35 kW.  Table 4‐7 compares the COS rates, current rates, and proposed rates.  Table 4-7 Small Commercial Energy Time-of-Day Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 25.22 36.77 36.51 36.26 36.00 Energy Charge On-Peak $/kWh 0.1353 0.1615 0.1526 0.1438 0.1349 Energy Charge Off-Peak $/kWh 0.0876 0.0708 0.0763 0.0818 0.0872 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates The histograms and cost curves for the Small Commercial Energy Time‐of‐Day  Service customer class can  be found in Appendix A.  Section 4   4‐12   Large Commercial Service (CL) The Large Commercial Service customer class is available for commercial customers with demands more  than 35 kW for two consecutive months. Table 4‐8 compares the COS, current rates, and proposed rates.  Table 4-8 Large Commercial Service Cost of Service, Current, and Proposed Rates Item Unit COS 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 252.23 45.23 45.49 45.74 46.00 Energy Charge $/kWh 0.0547 0.0625 0.0633 0.0640 0.0648 Demand Charge $/kW 19.55 14.80 15.87 16.93 18.00 Wholesale Power Cost Adjustment Charge (1) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) Proposed Wholesale Power Cost Adjustment Charges are estimates Figure 4‐7 shows the relationship between customer usage and average COS.  There is a wide range of  load factors with a significant number of customers clustered between 20% and 50%.  Load factor is a  measure of efficiency and is the relationship between monthly demand and monthly energy usage.  Higher  load factor reflects a more efficient use of the System. The average monthly demand was approximately  61 kW.  Note: the load factor percentages reflected in the figure represent the high end of the 10% range  (i.e., the count of customers shown at 100% load factor represents the customers with load factor  between 90% and 100%).      Figure 4-7. Large Commercial Service Rate Comparison RATE DESIGN    4‐13  Bill Impacts Customer bill impacts for customers in this customer class are provided in Figure 4‐8 and Figure 4‐9.           Figure 4-8. Large Commercial Service Billing Impacts: Percent Change in Bills from 2019 to 2022     Section 4   4‐14     Figure 4-9. Large Commercial Service Billing Impacts: Dollar Change in Bills from 2019 to 2022 Large Commercial Time-of-Day Service (CT) The Large Commercial Time‐of‐Day Service customer class is available for commercial customers with  demands more than 35 kW for two consecutive months.  Table 4‐9 compares the COS rates, current rates,  and proposed rates.  Table 4-9 Large Commercial Time-of-Day Service Cost of Service, Current, and Proposed Rates Item Unit COS 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 252.23 53.18 53.79 54.39 55.00 Energy Charge On-Peak $/kWh 0.0774 0.0820 0.0848 0.0876 0.0904 Energy Charge Off-Peak $/kWh 0.0365 0.0445 0.0461 0.0478 0.0495 Demand Charge $/kW 19.49 17.45 18.30 19.15 20.00 Wholesale Power Cost Adjustment Charge (1) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) Proposed Wholesale Power Cost Adjustment Charges are estimates Municipal Service (M) The  Municipal  Service  customer  class  is  available  for  municipal  street,  park  lighting,  and  municipal  buildings. Table 4‐10 compares the COS rates, current rates, and proposed rates.  0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20%($500)($464)($429)($393)($357)($321)($286)($250)($214)($179)($143)($107)($71)($36)$0$36$71$107$143$179$214$250$286$321$357$393$429$464$500PERCENT OF CUSTOMERSCHANGE IN MONTHLY BILL ($/MONTH) RATE DESIGN    4‐15  Table 4-10 Municipal Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 75.67 0.00 9.00 18.00 27.00 Energy Charge $/kWh 0.0929 0.1171 0.1149 0.1128 0.1106 Wholesale Power Cost Adjustment Charge (2) $/kWh 0.0028 0.0035 0.0000 0.0014 0.0028 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge (2) Proposed Wholesale Power Cost Adjustment Charges are estimates The Municipal Service rate structure changes significantly with the introduction of a customer charge.   This aligns the Municipal Service customer class  with the other retail customers.  The histograms and cost  curves for the Municipal Service customer class can be found in Appendix A.  Rocky Mountain National Park Administrative Housing (AH) The Rocky Mountain National Park Administrative Housing Service customer class is available for Rocky  Mountain National Park service administrative single housing accounts.   There are no rate changes  proposed for this customer class.  Table 4‐11 compares the COS rates, current rates, and proposed rates.   Note that this customer class has no wholesale power cost adjustment charge since the power from Platte  River is paid for directly by the U.S. Bureau of Reclamation.      Table 4-11 Rocky Mountain National Park Administrative Housing Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 21.65 22.70 22.70 22.70 22.70 Energy Charge $/kWh 0.2323 0.0690 0.0690 0.0690 0.0690 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge Rocky Mountain National Park Small Administrative Service (AS) The Rocky Mountain National Park Small Administrative Service customer class is available for Rocky  Mountain National Park service administrative accounts with maximum demand equal to or less than 35  kW.  There are no rate changes proposed for this customer class.  Table 4‐12 compares the COS rates,  current rates, and proposed rates.  Note that this customer class has no wholesale power cost adjustment  charge since the power from Platte River is paid for directly by the U.S. Bureau of Reclamation.   Section 4   4‐16   Table 4-12 Rocky Mountain National Park Small Administrative Service Cost of Service, Current, and Proposed Rates Item Unit COS (1) 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 21.65 33.37 33.37 33.37 33.37 Energy Charge $/kWh 0.0715 0.0456 0.0456 0.0456 0.0456 (1) The fixed demand-related costs are shown in the energy COS because this customer class does not have a demand charge Rocky Mountain National Park Large Administrative Service (AL) The Rocky Mountain National Park Large Administrative Service customer class is available for Rocky  Mountain National Park service administrative accounts with maximum demand greater than 35 kW.   There are no rate changes proposed for this customer class.  Table 4‐13 compares the COS rates, current  rates, and proposed rates.  Note that this customer class has no wholesale power cost adjustment charge  since the power from Platte River is paid for directly by the U.S. Bureau of Reclamation.    Table 4-13 Rocky Mountain National Park Large Administrative Service Cost of Service, Current, and Proposed Rates Item Unit COS 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 21.65 45.23 45.23 45.23 45.23 Energy Charge $/kWh 0.0000 0.0185 0.0185 0.0185 0.0185 Demand Charge $/kW 15.33 12.50 12.50 12.50 12.50 Renewable Energy Charge The renewable energy charge is an optional charge added to all otherwise applicable energy charges,  including  the  wholesale  power  cost  adjustment  charge,  for  customers  that  would  like  to  support  renewable generation.  It is available to all customer classes and customers may subscribe in 100 kWh  blocks or opt to have all energy subscribed.  Currently residential, residential energy time‐of‐day, small  commercial, and municipal customer classes contain renewable energy subscribers.  There are no rate  changes proposed for this rate.  Table 4‐14 compares the current rates, the COS rates, and the proposed  rates.    Table 4-14 Renewable Energy Charge Cost of Service, Current, and Proposed Rates Item Unit COS 2022 Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Subscribed Customers $/kWh 0.0254 0.0275 0.0275 0.0275 0.0275 RATE DESIGN    4‐17  Outdoor Area Lighting The Outdoor Area Lighting customer class is available for outdoor private lighting and is a flat monthly  rate per fixture.  In this analysis, outdoor lighting revenue was treated as an offset to the Revenue  Requirement and the expenses for outdoor lighting were not segregated from other expenses. There are  no rate changes proposed for this rate.  Table 4‐15 compares the current rates, the COS rates, and the  proposed rates.     Table 4-15 Outdoor Area Lighting Cost of Service, Current, and Proposed Rates Item Unit Current 2019 Proposed 2020 Proposed 2021 Proposed 2022 Customer Charge $/Month 36.49 36.49 36.49 36.49 Revenue Adequacy of Proposed Electric Rates The rates presented  in this section have been designed to recover revenues equal to the Revenue  Requirement in the final year of the rate plan and to incorporate the rate strategies enclosed herein.   Rates were designed based on forecasted billing information provided and utilizing information from the  2018 billing data.  To the extent actual billing determinants vary from projections, actual revenues may  vary  from  the  expected  revenues  as  presented  herein.    Table  4‐16  shows  the  projected  Revenue  Requirement and the projected revenue from proposed 2022 rates.    Table 4-16 Revenue Requirement and Projected Rate Revenue from Proposed Rates Customer Class Revenue Requirement 2022 Projected Revenue Over/(Under) Recovery Residential Service $ 9,343,420 $ 9,351,732 $ 8,312 Small Commercial 4,456,635 4,441,023 (15,612) Small Commercial Energy Time-of-Day 81,613 85,069 3,456 Large Commercial 4,084,202 4,028,609 (55,592) Large Commercial Energy Time-of-Day 20,772 20,423 (349) Municipal 387,246 442,979 55,733 RMNP Administrative Housing 3,195 1,738 (1,457) RMNP Small Administrative 25,009 21,154 (3,855) RMNP Large Administrative 30,126 39,490 9,364 Total System $ 18,432,217 $ 18,432,217 $ 0         Economics | Strategy | Stakeholders | Sustainability   Section 5 CONCLUSIONS AND RECOMMENDATIONS In reliance upon the data received by EPPC, the Town, and Platte River, and the analyses described herein,  we conclude and recommend the following.  Conclusions  Revenue Requirement   Based on our development of the Revenue Requirement, current and projected costs exceed  current rates.  On a System‐wide basis, current rate revenues require a 5.9% increase.   Cost of Service   The rates for several customer classes are below their COS, while some are currently above  their COS.  However, the customer classes that are currently above their COS are projected to  eventually need rate increases according to the ten‐year financial plan.     Rate Design   EPPC’s rates require modification to better align with the COS and policy objectives of the  Town.     Although not reflected in the proposed rates in Section 4, the Town could also consider  eliminating the Residential Demand Service customer class, which is currently closed to new  customers.  If these roughly 200 customers were moved to the regular Residential Service  customer class, the Town is projected to collect approximately the same revenue annually  from these customers.  Eliminating the Residential Demand Service customer class would  simplify the overall rate tariff as well as residential rate options and ease the administrative  burden on EPPC.    Rate Recommendations Based on our conclusions, and supporting analyses, NewGen recommends the following:   The Town should adopt rates that reduce subsidization among customer classes.  The majority of  EPPC’s rate structure should be modified to improve fixed cost recovery in a gradual manner.     The Town should adopt the rate plan as proposed in this Report.     EPPC should continue to perform a comprehensive COS study every two to three years, or when  aligned with a major change, such as significant changes in projected price for purchased power, a  new large industrial customer, or significant change in System operations.   If EPPC is going to allow customers to opt‐out of an AMI capable meter a one‐time enrollment fee  of $75 and a monthly fee of $20 should be charged to defray the costs of accommodating these  customers (as discussed below).   Section 5   5‐2   Avoided Cost for Net Meter Customers Customers with on‐site renewable generation (e.g., solar panels) may qualify to be paid for energy  generated, in excess of what the customer uses, annually at what is referred to as the avoided cost.  The  avoided cost is determined by the blended cost per kWh for energy supplied by Platte River, less $0.01  per kWh for administrative costs.  The costs for EPPC administering this program are likely more than  $0.01 per kWh, but only subtracting $0.01 per kWh allows for a generous interpretation of the avoided  cost.    AMI Opt-Out Fees As automated metering infrastructure (AMI) or advanced meters become  more  commonplace  with  utilities, many customers are becoming more comfortable and aware of the technology.  However, utilities  still face customers who wish to opt out of having an advanced meter on their home.  EPPC should  consider  fees  for  customers  who  choose  to  opt  out  of  the  advanced  meter  and  AMI  system,  thus  requesting a digital meter without radio transmitting capability that requires manual meter reading and  related customer billing support.   Several utilities have implemented an initial cost to install the non‐AMI capable meter, or an “enrollment  fee”, related to potential increased cost for the non‐AMI meter.  Additional monthly fees are typically  assessed related to a meter reader’s time, transportation to read the meter, and the cost to upload the  meter read to the customer billing system.  Secondary research summarized in Table 5‐1 shows one‐time  enrollment fees as well as monthly charges to recover the ongoing costs of manual meter reading and  customer data.  Secondary research also suggests less than 0.5% of customers will opt‐out of an advanced  meter.    Table 5-1 AMI Opt-out Enrollment and Monthly Fees Utility / Jurisdiction Enrollment Fee (One-time) Monthly Fee Austin Energy (Texas) $75 $10 AEP Texas Central $105 - $214 (1) $19 AEP Texas North $105 - $257 (1) $36 CenterPoint $204 (2) $33 Oncor $191 - $564 (1) $27 California $75 $10 Maryland $75 $11 - $17 Keys Energy (Florida) $90 $15 Lafayette Utilities System (Louisiana) Unknown $12.20 United Power None $19.83 (1) Fees based on existing meter remaining, new analog meter installed, and AMI with disabled communications. (2) CenterPoint charges a minimum of $204, plus the incremental difference in the cost between a standard meter and the advanced meter functionality. CONCLUSIONS AND RECOMMENDATIONS    5‐3  Based on this secondary research, NewGen recommends that, if the Town is going to allow customers to  opt‐out of an AMI capable meter, a one‐time enrollment fee of $75 and a monthly fee of $20 should be  charged to defray the costs of accommodating these customers.  Other Work Performed For other work performed by EPPC, such as meter replacements or line extensions, the developer or  customer must pay for work performed as required to meet their needs and EPPC’s standards.  Payment  must be made before the work is scheduled.  The amount of payment will be estimated based on the cost  of labor, materials, equipment, and overhead.                    Economics | Strategy | Stakeholders | Sustainability   Appendix A HISTOGRAMS AND COST CURVES       Economics | Strategy | Stakeholders | Sustainability   Appendix A HISTOGRAMS AND COST CURVES   Figure A-1. Residential Demand Rate Comparison Appendix A   A‐2     Figure A-2. Residential Demand Billing Impacts: Percent Change in Bills from 2019 to 2022   Figure A-3. Residential Demand Billing Impacts: Dollar Change in Bills from 2019 to 2022 HISTOGRAMS AND COST CURVES    A‐3    Figure A-4. Residential Energy Time-of-Day Rate Comparison       Figure A-5. Residential Energy Time-of-Day Billing Impacts: Percent Change in Bills from 2019 to 2022 Appendix A   A‐4     Figure A-6. Residential Energy Time-of-Day Billing Impacts: Dollar Change in Bills from 2019 to 2022     Figure A-7. Residential Basic Energy Time-of-Day Rate Comparison HISTOGRAMS AND COST CURVES    A‐5    Figure A-8. Residential Basic Energy Time-of-Day Billing Impacts: Percent Change in Bills from 2019 to 2022   Figure A-9. Residential Basic Energy Time-of-Day Billing Impacts: Dollar Change in Bills from 2019 to 2022 Appendix A   A‐6       Figure A-10. Small Commercial Energy Time-of-Day Rate Comparison      Figure A-11. Small Commercial Energy Time-of-Day Impacts: Percent Change in Bills from 2019 to 2022 HISTOGRAMS AND COST CURVES    A‐7      Figure A-12. Small Commercial Energy Time-of-Day Billing Impacts: Dollar Change in Bills from 2019 to 2022   Figure A-13. Municipal Rate Comparison Appendix A   A‐8       Figure A-14. Municipal Billing Impacts: Percent Change in Bills from 2019 to 2022   Figure A-15. Municipal Billing Impacts: Dollar Change in Bills from 2019 to 2022       Economics | Strategy | Stakeholders | Sustainability   Appendix B SCHEDULES Estes Park Power and CommunicationsSchedule 1Electric Ten‐Year Financial Plan ABCDEFGHIJKLMNOProjectedLine No.Account Descriptions2016 2017 2018 Budget2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 20291 Operating Revenues2 Rate Revenue14,550,689   15,004,484  16,018,524  17,268,39517,648,03118,035,91318,432,21718,922,62719,404,708  19,908,01320,425,93120,960,76821,513,96322,091,7973 Intergovernmental153,652          1,031,202    24,252         ‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              4 Investment Income78,448           87,206          68,000         78,083        75,766        73,508        69,913        66,384        63,771         59,673        54,035        48,724        45,881        45,546        5 Miscellaneous Revenue 367,446          1,101,099    977,836       708,578      526,217      526,528      526,846      527,232      527,613        528,010      528,419      528,840      529,275      529,729      6Total Operating Revenue15,150,235   17,223,991  17,088,612  18,055,05618,250,01518,635,94919,028,97719,516,24319,996,093  20,495,69621,008,38521,538,33222,089,11922,667,0727 Operating Expenses8 Source of Supply7,161,617      7,350,123    7,544,166     7,776,362  7,788,528  7,964,397  8,140,396  8,318,487  8,491,035    8,687,898  8,883,260  9,083,938  9,278,903  9,502,184  9 Distribution 3,104,575      3,658,860    4,152,418     3,748,771  3,935,086  4,132,138  4,342,859  4,453,972  4,568,254    4,685,808  4,806,739  4,931,156  5,059,171  5,190,902  10 Customer Accounts 384,020         445,111        501,036       442,985      454,980      466,776      478,914      491,405      504,261        517,493      531,114      545,137      559,575      574,441      11 Administration/General2,460,229      2,460,966    2,644,817     2,304,701  2,360,904  2,415,963  2,472,409  2,530,280  2,589,616    2,650,459  2,712,851  2,776,835  2,842,458  2,909,767  12 Transfers Out ‐                 ‐                ‐               ‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              13Total Operating Expenses13,110,441   13,915,060  14,842,437  14,272,81914,539,49814,979,27515,434,57815,794,14416,153,167  16,541,65816,933,96517,337,06617,740,10718,177,29314Balance Available for Debt Service2,039,794      3,308,931    2,246,175    3,782,237    3,710,518    3,656,674    3,594,398    3,722,099    3,842,926    3,954,037    4,074,420    4,201,266    4,349,012    4,489,779    15 Debt Service (cash basis)16 Existing/Refinanced Debt‐                 ‐                ‐                449,813      580,128      596,900      591,300      596,300      595,050        597,800      594,300      594,600      184,450      183,950      17 New Debt ‐                 ‐                ‐               ‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              18Total Debt Service: Cash Basis‐                 ‐                ‐                449,813      580,128      596,900      591,300      596,300      595,050        597,800      594,300      594,600      184,450      183,950      19Debt Service Coverage Ratio NA NA NA 8.46.46.1 6.1 6.2 6.5 6.6 6.9 7.1 23.6 24.420 Other Income (Expenditures)21 Transfers In711,942         365,703        ‐               ‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              22 General Fund Transfer(1,391,740)     (1,646,929)    (1,731,233)    (1,772,928)  (1,916,252) (1,956,775) (1,998,043) (2,049,206) (2,099,590)   (2,152,048) (2,205,880) (2,261,525) (2,319,357) (2,380,043) 23 Reserve Fund Adjustments‐                 ‐                ‐               ‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              24 Change in Working Capital‐                 ‐                ‐               ‐               (65,756)      (108,438)    (112,267)    (88,660)      (88,526)        (95,793)      (96,733)      (99,395)      (99,380)      (107,799)    25 Gain (Loss) on Sale of Assets(91,430)          ‐                ‐                125,000      ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              26Total Other Income (Expenditures)(771,228)        (1,281,226)   (1,731,233)   (1,647,928) (1,982,008) (2,065,213) (2,110,309) (2,137,866) (2,188,116)   (2,247,841) (2,302,613) (2,360,920) (2,418,737) (2,487,842) 27Balance Available for Retained Earnings & Capital1,268,566     2,027,705    514,942         1,684,497    1,148,382    994,561        892,789        987,933         1,059,761    1,108,397    1,177,507    1,245,746    1,745,824    1,817,987    28 Capital Expenditures29 Uses‐CIP and Recurring Capital Expenses2,292,000  1,676,634  1,711,843  1,747,792  1,685,721  1,721,121    2,124,414  2,169,026  2,214,576  2,261,082  2,308,565  30 Sources‐Contributed Capital 300,000      306,600      313,039      319,612      326,324      333,177        340,174      347,317      354,611      362,058      369,661      31 Sources ‐ Contruction Fund‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              32 Sources ‐ Cash Available1,992,000  1,370,034  1,398,805  1,428,180  1,359,397  1,387,944    1,784,240  1,821,709  1,859,965  1,899,024  1,938,903  33 Flow of Funds34Cash In Excess of the Minimum Requirement35 Cash Beginning of Year4,442,774  4,135,271  3,913,619  3,509,375  2,973,984  2,602,521    2,274,338  1,598,495  954,293      340,075      186,875      HistoricalProjectedPrepared by NewGen Strategies and Solutions Page 1 of 2DRAFT Estes Park Power and CommunicationsSchedule 1Electric Ten‐Year Financial Plan ABCDEFGHIJKLMNOProjectedLine No.Account Descriptions2016 2017 2018 Budget2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029HistoricalProjected36 Deposits‐ Operations1,684,497  1,148,382  994,561      892,789      987,933      1,059,761    1,108,397  1,177,507  1,245,746  1,745,824  1,817,987  37 Electric loan to Broadband (2,500,000) ‐               ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              38 Broadband loan repayment2,500,000  ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              39 Withdrawals ‐ Capital Plan(1,992,000) (1,370,034) (1,398,805) (1,428,180) (1,359,397) (1,387,944)   (1,784,240) (1,821,709) (1,859,965) (1,899,024) (1,938,903) 40Cash In Excess of the Minimum Requirement Balance (EOY)4,135,271  3,913,619  3,509,375  2,973,984  2,602,521  2,274,338    1,598,495  954,293      340,075      186,875      65,959        41 Days of Cash on Hand (Cash,FC,WC)196             187             174             159             149              140              124             110             96                93                90                42 Working Capital Reserve43 Days of O&M Reserve90                90                90                90                90                 90                 90                90                90                90                90                44 WC BOY3,519,325  3,519,325  3,585,082  3,693,520  3,805,786  3,894,447    3,982,973  4,078,765  4,175,498  4,274,893  4,374,273  45 Deposits/Withdrawals ‐               65,756        108,438      112,267      88,660        88,526         95,793        96,733        99,395        99,380        107,799      46Working Capital Balance3,519,325  3,585,082  3,693,520  3,805,786  3,894,447  3,982,973    4,078,765  4,175,498  4,274,893  4,374,273  4,482,072  47 WC Goal 3,519,325  3,585,082  3,693,520  3,805,786  3,894,447  3,982,973    4,078,765  4,175,498  4,274,893  4,374,273  4,482,072  48 Days of Working Capital 90                90                90                90                90                 90                 90                90                90                90                90                49 Interest Income50Reserve Fund Average Year Balance‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              51 Interest on FundsShort Term Interest‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              52Cash Available Average Year Balance4,289,022  4,024,445  3,711,497  3,241,680  2,788,253  2,438,430    1,936,416  1,276,394  647,184      263,475      126,417      53 Interest on Funds Short Term Interest 42,890        40,244        37,115        32,417        27,883        24,384         19,364        12,764        6,472          2,635          1,264          54Working Capital Cash Average Year Balance3,519,325  3,552,203  3,639,301  3,749,653  3,850,117  3,938,710    4,030,869  4,127,132  4,225,196  4,324,583  4,428,173  55 Interest on Funds Short Term Interest 35,193        35,522        36,393        37,497        38,501        39,387         40,309        41,271        42,252        43,246        44,282        56Other Fund Balance57 Other Fund BalanceInflation‐GDP‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              58 Interest on FundsShort Term Interest‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              59Other Fund Balance60 Other Fund BalanceInflation‐GDP‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              61 Interest on FundsShort Term Interest‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              62Total Interest Income78,083        75,766        73,508        69,913        66,384        63,771         59,673        54,035        48,724        45,881        45,546        63 Key Performance Indicators2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 202964 DSC Ratio8.4 6.4 6.1 6.1 6.2 6.5 6.6 6.9 7.1 23.6 24.465 Cash Available Balance ($) 4,135,271  3,913,619  3,509,375  2,973,984  2,602,521  2,274,338    1,598,495  954,293      340,075      186,875      65,959        66 Construction Fund‐              ‐              ‐              ‐              ‐               ‐               ‐              ‐              ‐              ‐              ‐              67 Capital Plan ($)2,292,000  1,676,634  1,711,843  1,747,792  1,685,721  1,721,121    2,124,414  2,169,026  2,214,576  2,261,082  2,308,565  68 Days of Working Capital 90                90                90                90                90                 90                 90                90                90                90                90                69Rate Changes70 Electric71 Overall System Revenue/kWh Increase Required1.96% 1.96% 1.96% 2.32% 2.32% 2.32% 2.32% 2.32% 2.32% 2.32%Prepared by NewGen Strategies and Solutions Page 2 of 2DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total1Operation and Maintenance Expense2Purchased Power3502‐6100‐520.28‐08 Purchased Power Supply8,140,396            8,140,396 Purchased Power8,140,3960 0 8,140,3964502‐6100‐520.28‐18 Wind Power‐                             0 Purchased Power00 005502‐6100‐520.28‐19 Wheeling Chgs‐FR Hydro‐                             0 Purchased Power00 006Total Purchased Power8,140,39608,140,3968,140,3960 0 8,140,3967TOTAL PURCHASED POWER8,140,39608,140,3968,140,3960 0 8,140,3968Distribution9502‐6301‐540.11‐01 Supervisors37,531                   37,531 Distribution 0 37,531 0 37,53110502‐6301‐540.11‐02 Regular Staff1,734,043            1,734,043 Distribution0 1,734,043 0 1,734,04311502‐6301‐540.11‐03 Seasonal Staff‐                             0 Distribution00 0012502‐6301‐540.11‐04 Staff Overtime191,767               191,767 Distribution0 191,767 0 191,76713502‐6301‐540.11‐05 Seasonal Overtime‐                             0 Distribution00 0014Total Personal Services/Salaries 1,963,341             ‐                           1,963,341                       ‐                                     1,963,341        ‐                    1,963,341        15502‐6301‐540.13‐01 Cell Phone17,205                  17,205 Distribution0 17,205 0 17,20516502‐6301‐540.13‐03 Vehicle Allowance‐                             0 Distribution00 0017Total Additional Compensation17,205017,2050 17,205 0 17,20518502‐6301‐540.14‐11 Medical Insurance386,351               386,351 Distribution0 386,351 0 386,35119502‐6301‐540.14‐12 Life Insurance6,208                    6,208 Distribution0 6,208 0 6,20820502‐6301‐540.14‐14 Employee Assistance Prog1,297                    1,297 Distribution0 1,297 0 1,29721502‐6301‐540.14‐15 Dental Insurance26,177                  26,177 Distribution0 26,177 0 26,17722502‐6301‐540.14‐16 Vision Insurance6,225                    6,225 Distribution0 6,225 0 6,22523502‐6301‐540.14‐17 MASA2,139                    2,139 Distribution0 2,139 0 2,13924502‐6301‐540.14‐18 Telephone Doc1,037                    1,037 Distribution0 1,037 0 1,03725502‐6301‐540.14‐21 Taxes/FICA‐Medicare146,224               146,224 Distribution0 146,224 0 146,22426502‐6301‐540.14‐31 Retirement/ICMA 401(A)‐                             0 Distribution00 0027502‐6301‐540.14‐32 Retirement/PERA284,304               284,304 Distribution0 284,304 0 284,30428502‐6301‐540.14‐41 Workers' Compensation24,744                   24,744 Distribution 0 24,744 0 24,74429502‐6301‐540.14‐90 Pension Benefit Expense‐                             0 Distribution00 0030502‐6301‐540.14‐99 Salary Capital Contra Act‐                             0 Distribution00 0031Total Employer Benefits884,7060884,7060 884,706 0 884,70632502‐6301‐540.21‐01 Property‐                             0 Distribution00 0033502‐6301‐540.21‐02 Liability17,981                  17,981 Distribution0 17,981 0 17,98134502‐6301‐540.21‐50 Unemployment‐                             0 Distribution00 00Prepared by NewGen Strategies and Solutions Page 1 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total35Total Insurance Premiums17,981                  ‐                          17,981                            ‐                                     17,981             ‐                    17,981              36502‐6301‐540.22‐02 Engineering31,961                  31,961 Distribution0 31,961 0 31,96137502‐6301‐540.22‐13 Contract/Skilled Services5,327                    5,327 Distribution0 5,327 0 5,32738502‐6301‐540.22‐14 Lab Testing8,523                    8,523 Distribution0 8,523 0 8,52339502‐6301‐540.22‐24 GIS138,499               138,499 Distribution0 138,499 0 138,49940502‐6301‐540.22‐26 Insurance Calims28,338                  28,338 Distribution0 28,338 0 28,33841502‐6301‐540.22‐30 Land Use Fees3,196                    3,196 Distribution0 3,196 0 3,19642502‐6301‐540.22‐98 Other7,307                    7,307 Distribution0 7,307 0 7,30743Total Prof. Services/Fees223,152               ‐                          223,152                          ‐                                     223,152          ‐                    223,152            44502‐6301‐540.24‐02 Real Property2,557                    2,557 Distribution0 2,557 0 2,55745Total Rentals2,557                    02,5570 2,557 0 2,55746502‐6301‐540.25‐01 Maintenance Contracts55,399                  55,399 Distribution0 55,399 0 55,39947502‐6301‐540.25‐02 Buildings10,654                  10,654 Distribution0 10,654 0 10,65448502‐6301‐540.25‐05 Machinery/Tools3,729                    3,729 Distribution0 3,729 0 3,72949502‐6301‐540.25‐06 Meters‐                             0 Distribution00 0050502‐6301‐540.25‐07 Transformer10,654                  10,654 Distribution0 10,654 0 10,65451502‐6301‐540.25‐08 Laboratory‐                              0 Distribution 0 0 0 052502‐6301‐540.25‐30 Street Lights53,269                  53,269 Distribution0 53,269 0 53,26953502‐6301‐540.25‐31 Substation181,114               181,114 Distribution0 181,114 0 181,11454502‐6301‐540.25‐32 Power Line Maintenance639,225               639,225 Distribution0 639,225 0 639,22555502‐6301‐540.25‐33 Inactive Underground Main‐                             0 Distribution00 0056502‐6301‐540.25‐34 Customer Service Lines‐                              0 Distribution 0 0 0 057502‐6301‐540.25‐98 Other Equipment/Machinery1,598                    1,598 Distribution0 1,598 0 1,59858Total Repair and Maintenance955,6410955,6410 955,641 0 955,64159502‐6301‐540.26‐01 Office Supplies746                       746 Distribution0 746 074660502‐6301‐540.26‐04 Freight/Shipping1,065                    1,065 Distribution0 1,065 0 1,06561502‐6301‐540.26‐05 Janitorial533                        533 Distribution 0 533 0 53362502‐6301‐540.26‐06 Small Tools15,981                  15,981 Distribution0 15,981 0 15,98163502‐6301‐540.26‐07 Small Hardware5,327                    5,327 Distribution0 5,327 0 5,32764502‐6301‐540.26‐19 Traffic Control10,654                  10,654 Distribution0 10,654 0 10,65465502‐6301‐540.26‐20 Electrical5,327                    5,327 Distribution0 5,327 0 5,32766502‐6301‐540.26‐33 Data Processing Equipment10,654                  10,654 Distribution0 10,654 0 10,65467502‐6301‐540.26‐34 Meters37,288                  37,288 Distribution0 37,288 0 37,28868502‐6301‐540.26‐48 Shop Equipment4,261                    4,261 Distribution0 4,261 0 4,26169502‐6301‐540.26‐55 Street Lights31,961                  31,961 Distribution0 31,961 0 31,961Prepared by NewGen Strategies and Solutions Page 2 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total70502‐6301‐540.26‐57 Overhead Lines‐                              0 Distribution 0 0 0 071Total Materials and Supplies123,7970123,7970 123,797 0 123,79772502‐6301‐540.27‐01 Personal Safety Equipment58,596                   58,596 Distribution 0 58,596 0 58,59673502‐6301‐540.27‐03 Vehicle Allowance‐                             0 Distribution00 0074502‐6301‐540.27‐04 Education/Training95,884                  95,884 Distribution0 95,884 0 95,88475502‐6301‐540.27‐06 Employee Recognition‐                             0 Distribution00 0076502‐6301‐540.27‐07 Mileage Reimbursement‐                             0 Distribution00 0077502‐6301‐540.27‐21 Employee Recruitment‐                             0 Distribution00 0078Total Job Performance Expenses 154,4790154,4790 154,479 0 154,47979502‐6301‐540.29‐90 Short/Over Inventory Acct‐                             0 Distribution00 0080502‐6301‐540.29‐95 Depreciation‐                              0 Distribution 0 0 0 081502‐6301‐540.29‐97 Accumulated Pant‐                              0 Distribution 0 0 0 082Total Other Current Expenses00000 0083TOTAL DISTRIBUTION4,342,85904,342,8590 4,342,859 0 4,342,85984Customer ServicesCurrent Expenditures85502‐6401‐550.11‐01 Supervisors71,737                   71,737 Customer 0 0 71,737 71,73786502‐6401‐550.11‐02 Regular Staff146,163               146,163Customer00 146,163 146,16387502‐6401‐550.11‐03 Seasonal Staff‐                             0Customer00 0088502‐6401‐550.11‐04 Staff Overtime13,850                  13,850Customer00 13,850 13,85089502‐6401‐550.11‐05 Seasonal Overtime80                          80Customer00 808090Total Personal Service/Salaries231,8300231,83000 231,830 231,83091502‐6401‐550.13‐01 Cell Phone419                       419Customer00 41941992502‐6401‐550.13‐03 Vehicle Allowance‐                             0Customer00 0093Total Additional Compensation419                       ‐                          419                                  ‐                                    ‐                         419             419                    94502‐6401‐550.14‐11 Medical Insurance55,635                  55,635Customer00 55,635 55,63595502‐6401‐550.14‐12 Life Insurance908                       908Customer00 90890896502‐6401‐550.14‐14 Employee Assistance Prog230                       230Customer00 23023097502‐6401‐550.14‐15 Dental Insurance3,987                    3,987Customer00 3,987 3,98798502‐6401‐550.14‐16 Vision Insurance1,027                    1,027Customer00 1,027 1,02799502‐6401‐550.14‐17 MASA416                       416Customer00 416416100502‐6401‐550.14‐18 Telephone Doc202                       202Customer00 202202101502‐6401‐550.14‐21 Taxes/FICA‐Medicare18,870                  18,870Customer00 18,870 18,870Prepared by NewGen Strategies and Solutions Page 3 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total102502‐6401‐550.14‐31 Retirement/ICMA 401(A)‐                             0Customer00 00103502‐6401‐550.14‐32 Retirement/PERA31,762                  31,762Customer00 31,762 31,762104502‐6401‐550.14‐41 Workers' Compensation763                       763Customer00 763763105502‐6401‐550.14‐90 Pension Benefit Expense‐                             0Customer00 00106502‐6401‐550.14‐99 Salary Capital Contra Act‐                             0Customer00 00107Total Employer Benefits113,799               ‐                          113,799                          ‐                                    ‐                         113,799     113,799            108502‐6401‐550.21‐02 Liability1,681                    1,681Customer00 1,681 1,681109502‐6401‐550.21‐50 Unemployment‐                             0Customer00 00110Total Insurance Premiums1,681                    ‐                          1,681                              ‐                                    ‐                         1,681          1,681                111502‐6401‐550.22‐09 Info Technology Services‐                             0Customer00 00112502‐6401‐550.22‐10 Bank Fees533                       533Customer00 533533113502‐6401‐550.22‐13 Contract/Skilled Services‐                             0Customer00 00114502‐6401‐550.22‐26 Insurance Claims‐                             0Customer00 00115502‐6401‐550.22‐98 Other1,233                    1,233Customer00 1,233 1,233116Total Prof. Services/Fees1,76501,76500 1,765 1,765117502‐6401‐550.23‐01 Publication Fees‐                             0Customer00 00118Total Publishing‐                             ‐                          ‐                                       ‐                                    ‐                        ‐                   ‐                         119502‐6401‐550.24‐01 Equipment1,278                    1,278Customer00 1,278 1,278120502‐6401‐550.24‐03 Lease4,800                    4,800Customer00 4,800 4,800121Total Rentals6,078                    ‐                          6,078                              ‐                                    ‐                         6,078          6,078                122502‐6401‐550.25‐01 Maintenance Contracts8,789                    8,789Customer00 8,789 8,789123502‐6401‐550.25‐03 Furniture/Fixtures‐                              0 Customer 0 0 0 0124502‐6401‐550.25‐98 Other Equipment/Machinery533                       533Customer00 533533125Total Repair and Maintenance9,322                     ‐                           9,322                               ‐                                     ‐                         9,322          9,322                126502‐6401‐550.26‐01 Office Supplies3,729                     3,729 Customer 0 0 3,729 3,729127502‐6401‐550.26‐02 Postage42,517                   42,517 Customer 0 0 42,517 42,517128502‐6401‐550.26‐03 Printing Forms27,840                  27,840Customer00 27,840 27,840129502‐6401‐550.26‐04 Freight/Shipping799                       799Customer00 799799130502‐6401‐550.26‐17 Catering/Spec Circumstanc799                       799Customer00 799799131502‐6401‐550.26‐23 Furniture/Fixtures2,131                    2,131Customer00 2,131 2,131132502‐6401‐550.26‐32 Data Processing Software3,018                    3,018Customer00 3,018 3,018133502‐6401‐550.26‐33 Data Processing Equipment2,131                    2,131Customer00 2,131 2,131134502‐6401‐550.26‐42 Office Equipment799                        799 Customer 0 0 799 799Prepared by NewGen Strategies and Solutions Page 4 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total135502‐6401‐550.26‐46 Communication Equipment‐                             0Customer00 00136Total Materials and Supplies83,763                  ‐                          83,763                            ‐                                    ‐                         83,763        83,763              137502‐6401‐550.27‐04 Education/Training13,317                  13,317Customer00 13,317 13,317138502‐6401‐550.27‐05 Member Dues/Subscriptions533                       533Customer00 533533139502‐6401‐550.27‐06 Employee Recognition266                       266Customer00 266266140502‐6401‐550.27‐07 Mileage Reimbursement160                       160Customer00 160160141502‐6401‐550.27‐21 Employee Recruitment‐                             0Customer00 00142Total Job Performance Expenses14,276                  ‐                          14,276                            ‐                                    ‐                         14,276        14,276              143502‐6401‐550.29‐07 Uncollectible Accounts15,981                  15,981Customer00 15,981 15,981144502‐6401‐550.29‐25 Promotion‐                             0Customer00 00145502‐6401‐550.29‐31 Uncollected Taxes‐                             0Customer00 00146Total Other Current Expenses15,981                  ‐                          15,981                            ‐                                    ‐                         15,981        15,981              147Total Current Expenditures478,914               ‐                          478,914                          ‐                                    ‐                         478,914     478,914            Administration/General148502‐6501‐560.11‐01 Supervisors172,182               172,182 Total Labor W/O A&G0 153,998 18,184 172,182149502‐6501‐560.11‐02 Regular Staff429,569               429,569 Total Labor W/O A&G0 384,202 45,366 429,569150502‐6501‐560.11‐03 Seasonal Staff‐                             0 Total Labor W/O A&G00 00151502‐6501‐560.11‐04 Staff Overtime26,634                  26,634 Total Labor W/O A&G0 23,822 2,813 26,634152Total Personal Service/Salaries628,3850628,3850 562,022 66,363 628,385153502‐6501‐560.13‐01 Cell Phone2,918                    2,918 Total Labor W/O A&G0 2,610 308 2,918154502‐6501‐560.13‐03 Vehicle Allowance‐                             0 Total Labor W/O A&G00 00155Total Additional Compensation2,918                    ‐                          2,918                              ‐                                     2,610               308             2,918                156502‐6501‐560.14‐11 Medical Insurance81,835                  81,835 Total Labor W/O A&G0 73,192 8,642 81,835157502‐6501‐560.14‐12 Life Insurance1,817                    1,817 Total Labor W/O A&G0 1,625 192 1,817158502‐6501‐560.14‐14 Employee Assistance Prog461                       461 Total Labor W/O A&G0 413 49461159502‐6501‐560.14‐15 Dental Insurance7,639                    7,639 Total Labor W/O A&G0 6,832 807 7,639160502‐6501‐560.14‐16 Vision Insurance2,138                    2,138 Total Labor W/O A&G0 1,912 226 2,138161502‐6501‐560.14‐17 MASA833                       833 Total Labor W/O A&G0 745 88833162502‐6501‐560.14‐18 Telephone Doc404                       404 Total Labor W/O A&G0 361 43404163502‐6501‐560.14‐21 Taxes/FICA‐Medicare51,147                  51,147 Total Labor W/O A&G0 45,746 5,402 51,147164502‐6501‐560.14‐31 Retirement/ICMA 401(A)6,164                    6,164 Total Labor W/O A&G0 5,513 651 6,164165502‐6501‐560.14‐32 Retirement/PERA78,563                  78,563 Total Labor W/O A&G0 70,266 8,297 78,563166502‐6501‐560.14‐35 Retirement/ F.P.P.A‐                              0 Total Labor W/O A&G 0 0 0 0Prepared by NewGen Strategies and Solutions Page 5 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total167502‐6501‐560.14‐41 Workers' Compensation3,277                    3,277 Total Labor W/O A&G0 2,931 346 3,277168502‐6501‐560.14‐90 Pension Benefit Expense‐                             0 Total Labor W/O A&G00 00169502‐6501‐560.14‐99 Salary Capital Contra Act‐                             0 Total Labor W/O A&G00 00170Total Employer Benefits234,278               ‐                          234,278                          ‐                                     209,537          24,742        234,278            171502‐6501‐560.21‐01 Property34,397                  34,397 Total Gross Plant0 34,397 0 34,397172502‐6501‐560.21‐02 Liability9,493                    9,493 Total Gross Plant0 9,493 0 9,493173Total Insurance Premiums43,891                  ‐                          43,891                            ‐                                     43,891             ‐                    43,891              174502‐6501‐560.22‐01 Auditing24,504                  24,504RevReq10,991 12,608 904 24,504175502‐6501‐560.22‐02 Engineering15,981                  15,981 Distribution0 15,981 0 15,981176502‐6501‐560.22‐06 Medical2,267                    2,267 Total Labor W/O A&G0 2,028 239 2,267177502‐6501‐560.22‐07 Recording Fees266                       266 Distribution0 266 0266178502‐6501‐560.22‐08 Legal26,634                  26,634 Distribution0 26,634 0 26,634179502‐6501‐560.22‐09 Info Technology Services129,996               129,996 Total Labor W/O A&G0 116,267 13,729 129,996180502‐6501‐560.22‐10 Bank Fees2,663                     2,663 O&M W/O Fuel PP 57 2,314 292 2,663181502‐6501‐560.22‐24 GIS42,615                  42,615 Distribution0 42,615 0 42,615182502‐6501‐560.22‐33 Data Processing‐                             0NA00 00183502‐6501‐560.22‐89 Utility Financial Studies‐                             0NA00 00184502‐6501‐560.22‐98 Other64,789                  64,789 Distribution0 64,789 0 64,789185Total Prof. Services/Fees309,7150309,71511,048 283,502 15,164 309,715186502‐6501‐560.23‐01 Publication Fees7,458                    7,458 Total Labor W/O A&G0 6,670 788 7,458187Total Publishing7,458                    ‐                          7,458                              ‐                                     6,670               788             7,458                188502‐6501‐560.24‐01 Equipment‐                             0NA00 00189502‐6501‐560.24‐02 Real Property95,884                  95,884 Distribution0 95,884 0 95,884190502‐6501‐560.24‐03 Lease‐                             0NA00 00191Total Rentals95,884                  ‐                          95,884                            ‐                                     95,884             ‐                    95,884              192502‐6501‐560.25‐01 Maintenance Contracts99,108                  99,108 Total Gross Plant0 99,108 0 99,108193502‐6501‐560.25‐02 Buildings1,065                    1,065 Total Gross Plant0 1,065 0 1,065194502‐6501‐560.25‐03 Furniture/Fixtures1,065                    1,065 Total Gross Plant0 1,065 0 1,065195502‐6501‐560.25‐04 Vehcile Equipment53,269                  53,269 Total Labor W/O A&G0 47,643 5,626 53,269196502‐6501‐560.25‐05 Machinery/Tools533                       533 Distribution0 533 0533197502‐6501‐560.25‐09 Vehicle Repairs‐Fleet Shp138,499               138,499 Total Labor W/O A&G0 123,872 14,627 138,499198502‐6501‐560.25‐44 Future Vehicle Purchase‐                             0NA00 00199502‐6501‐560.25‐98 Other Equipment/Machinery533                       533 Distribution0 533 0533200Total Repair and Maintenance294,071               ‐                          294,071                          ‐                                     273,819          20,252        294,071            Prepared by NewGen Strategies and Solutions Page 6 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total201502‐6501‐560.26‐01 Office Supplies21,307                  21,307 Total Labor W/O A&G0 19,057 2,250 21,307202502‐6501‐560.26‐02 Postage8,523                    8,523 Total Labor W/O A&G0 7,623 900 8,523203502‐6501‐560.26‐03 Printing Forms1,065                    1,065 Total Labor W/O A&G0 953 113 1,065204502‐6501‐560.26‐06 Small Tools533                       533 Total Labor W/O A&G0 476 56533205502‐6501‐560.26‐13 Medical2,663                    2,663 Total Labor W/O A&G0 2,382 281 2,663206502‐6501‐560.26‐14 Laboratory‐                              0 NA 0 0 0 0207502‐6501‐560.26‐15 Exhibit/Display138,499               138,499Customer00 138,499 138,499208502‐6501‐560.26‐17 Catering/Spec Circumstanc4,261                     4,261 Total Labor W/O A&G 0 3,811 450 4,261209502‐6501‐560.26‐23 Furniture/Fixtures5,327                    5,327 Total Labor W/O A&G0 4,764 563 5,327210502‐6501‐560.26‐25 Energy Efficiency106,537               106,537 Total Labor W/O A&G0 95,286 11,251 106,537211502‐6501‐560.26‐32 Data Processing Software21,307                  21,307 Total Labor W/O A&G0 19,057 2,250 21,307212502‐6501‐560.26‐33 Data Processing Equipment10,654                  10,654 Total Labor W/O A&G0 9,529 1,125 10,654213502‐6501‐560.26‐39 Fuel & Oil53,269                   53,269 Total Labor W/O A&G 0 47,643 5,626 53,269214502‐6501‐560.26‐42 Office Equipment3,196                    3,196 Total Labor W/O A&G0 2,859 338 3,196215502‐6501‐560.26‐43 Heavy Equipment2,131                    2,131 Total Labor W/O A&G0 1,906 225 2,131216502‐6501‐560.26‐46 Communication Equipment21,307                  21,307 Total Labor W/O A&G0 19,057 2,250 21,307217Total Materials and Supplies400,581               ‐                          400,581                          ‐                                     234,404          166,177     400,581            218502‐6501‐560.27‐02 Uniform Allowance2,131                    2,131 Total Labor W/O A&G0 1,906 225 2,131219502‐6501‐560.27‐03 Vehicle Allowance‐                             0NA00 00220502‐6501‐560.27‐04 Education/Training12,784                  12,784 Total Labor W/O A&G0 11,434 1,350 12,784221502‐6501‐560.27‐05 Member Dues/Subscriptions13,850                  13,850 Total Labor W/O A&G0 12,387 1,463 13,850222502‐6501‐560.27‐06 Employee Recognition3,729                    3,729 Total Labor W/O A&G0 3,335 394 3,729223502‐6501‐560.27‐07 Mileage Reimbursement533                       533 Total Labor W/O A&G0 476 56533224502‐6501‐560.27‐10 Meal Reimbursement‐Emerg.2,131                    2,131 Total Labor W/O A&G0 1,906 225 2,131225502‐6501‐560.27‐21 Employee Recruitment‐                             0NA00 00226Total Job Performance Expenses35,157                  ‐                          35,157                            ‐                                     31,444             3,713          35,157              227502‐6501‐560.28‐01 Telephone8,523                    8,523 Total Labor W/O A&G0 7,623 900 8,523228502‐6501‐560.28‐02 Natural Gas9,588                    9,588 Total Labor W/O A&G0 8,576 1,013 9,588229502‐6501‐560.28‐03 Electrical Energy56,465                  56,465 Total Labor W/O A&G0 50,502 5,963 56,465230502‐6501‐560.28‐04 Water4,794                    4,794 Total Labor W/O A&G0 4,288 506 4,794231502‐6501‐560.28‐05 Sewer1,598                    1,598 Total Labor W/O A&G0 1,429 169 1,598232502‐6501‐560.28‐06 Trash Disposal13,850                  13,850 Total Labor W/O A&G0 12,387 1,463 13,850233Total Utility Expenditures94,818                  ‐                          94,818                            ‐                                     84,805             10,014        94,818              234502‐6501‐560.29‐06 Interest on Deposits1,278                     1,278 Customer 0 0 1,278 1,278235502‐6501‐560.29‐08 Payment In Lieu Of Taxes10,603                   10,603 RevReq 4,756 5,456 391 10,603Prepared by NewGen Strategies and Solutions Page 7 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total236502‐6501‐560.29‐09 PUC Gross Receipt Taxes17,046                  17,046RevReq7,646 8,771 629 17,046237502‐6501‐560.29‐10 Franchise Fees296,327               296,327RevReq132,918 152,475 10,934 296,327238502‐6501‐560.91‐28 Housing‐                             0NA00 00239Total Other Current Expenses325,254               ‐                          325,254                          145,320                       166,701          13,233        325,254            240Total Administration/General2,472,409            ‐                          2,472,409                      156,368                       1,995,287       320,754     2,472,409        241TOTAL CUSTOMER SERVICE2,951,323            ‐                          2,951,323                      156,368                       1,995,287       799,668     2,951,323        242Total O&M Expense 15,434,578 0 15,434,578 8,296,764 6,338,146 799,668 15,434,578243Total O&M Expense Excluding Purchased Power & Depr.7,294,182 0 7,294,182 156,368 6,338,146 799,668 7,294,182244Debt Service:245502‐6700‐470.22‐10 Bank Fees‐                             0NA00 00246502‐6700‐470.29‐67 Amort Exp/Bond Issue Cost‐                             0NA00 00247502‐6700‐470.41‐01 Principal on Bonds400,000               400,000 Total Net Plant0 400,000 0 400,000248502‐6700‐470.41‐02 Interest on Bonds191,300               191,300 Total Net Plant0 191,300 0 191,300249502‐6700‐470.41‐05 Principal/Capital Lease‐                             0NA00 00250502‐6700‐470.41‐06 Interest/Capital Lease‐                             0NA00 00251Total Debt Service591,300 0 591,300 0 591,300 0 591,300252Other Funds253502‐6600‐491.90‐01 General1,998,043            1,998,043 Distribution0 1,998,043 0 1,998,043254502‐6600‐491.90‐04 Community Reinvestment‐                             0NA00 00255502‐6600‐491.90‐06 Medical Insurance‐                             0NA00 00256502‐6600‐491.90‐07 Museum‐                             0NA00 00257502‐6600‐491.90‐29 Fire Service Fund‐                             0NA00 00258502‐6600‐491.90‐35 Vehicle Replacement‐                             0NA00 00259502‐6600‐491.92‐31 Urban Renewal Authority‐                              0 NA 0 0 0 0260Total Other Funds1,998,043 0 1,998,043 0 1,998,043 0 1,998,043261Change in Working Capital112,267 112,267 O&M W/O Fuel PP 2,407 97,552 12,308 112,267262Capital Paid from Current Earnings263502‐7001‐580.32‐22 Building Remodeling‐                        0NA00 00264502‐7001‐580.33‐30 Station Equipment‐                        0NA00 00265502‐7001‐580.33‐31 Furniture/Fixtures‐                        0NA00 00Prepared by NewGen Strategies and Solutions Page 8 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total266502‐7001‐580.33‐32 Office Equipment‐                        0NA00 00267502‐7001‐580.33‐33 Data Processing Equipment‐                        0NA00 00268502‐7001‐580.33‐34 Meters106,537               106,537 Distribution0 106,537 0 106,537269502‐7001‐580.33‐35 Transformers159,806               159,806 Distribution0 159,806 0 159,806270502‐7001‐580.33‐36 Communication Equipment170,460               170,460 Total Labor0 152,458 18,002 170,460271502‐7001‐580.33‐37 Laboratory Equipment‐                        0NA00 00272502‐7001‐580.33‐38 Shop Equipment‐                        0NA00 00273502‐7001‐580.33‐39 Stores Equipment‐                        0NA00 00274502‐7001‐580.33‐41 Tools26,634                  26,634 Distribution0 26,634 0 26,634275502‐7001‐580.33‐98 Other Equipment172,591               172,591 Distribution0 172,591 0 172,591276502‐7001‐580.34‐42 Trucks372,881               372,881 Total Labor0 333,502 39,380 372,881277502‐7001‐580.34‐98 Other Machinery/Equipment‐                        0NA00 00278502‐7001‐580.35‐55 Street Lights21,307                  21,307 Distribution0 21,307 0 21,307279502‐7001‐580.35‐56 Poles/Towers/Fixtures‐                        0NA00 00280502‐7001‐580.35‐57 Power Line Construction312,732               312,732 Distribution0 312,732 0 312,732281502‐7001‐580.35‐58 Inactive Underground‐                        0NA00 00282502‐7001‐580.35‐59 Customer Service Lines319,612                319,612 Customer 0 0 319,612 319,612283502‐7001‐580.35‐62 UT System Master Plan‐                        0NA00 00284502‐7001‐580.35‐66 Fiber Optic Install‐                        0NA00 00285502‐7001‐580.37‐01 Software Development85,230                  85,230 Distribution0 85,230 0 85,230286Total Capital 1,747,792 0 1,747,792 0 1,370,798 376,994 1,747,792287Subtotal Revenue Requirement 19,883,980 0 19,883,980 8,299,171 10,395,839 1,188,970 19,883,980288Less Other Income289Additional Heater656                       656Customer00 656656290Customer Contribution319,612319,612 Distribution0 319,612 0 319,612291Investment Income69,91369,913RevReq31,360 35,974 2,580 69,913292Info Technology Services00Customer00 00293Pole Rental9,0009,000 Distribution0 9,000 0 9,000294Vehicle Work Orders00Customer00 00295Field Work Orders400,000400,000Customer00 400,000 400,000296Development Fees00Customer00 00297Meter Reading40,00040,000Customer00 40,000 40,000298Buildings00Customer00 00299Other50,00050,000Customer00 50,000 50,000300Fiberoptic Lease00Customer00 00301Special Initial Reads13,00013,000Customer00 13,000 13,000302Outdoor Area Lights9,552                     9,552 Distribution 0 9,552 0 9,552Prepared by NewGen Strategies and Solutions Page 9 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total303Surge Arrestor895                       895 Distribution0 895 0895304Write Off2,608                    2,608Customer00 2,608 2,608305Electric Metering1,135                    1,135 Distribution0 1,135 0 1,135306Total Miscellaneous Revenue916,3720916,37231,360 376,168 508,844 916,372307Total Other Income916,372 0 916,372 31,360 376,168 508,844 916,372308Forecasted Under‐Recovery (per Financial Plan)535,391535,391 Distribution0 535,391 0 535,391309Total O&M Expense15,434,578 0 15,434,578 8,296,764 6,338,146 799,668 15,434,578310Debt Service591,300 0 591,300 0 591,300 0 591,300311Total Other Funds1,998,043 0 1,998,043 0 1,998,043 0 1,998,043312Change in Working Capital112,267 0 112,267 2,407 97,552 12,308 112,267313Capital Paid from Current Earnings1,747,792 0 1,747,792 0 1,370,798 376,994 1,747,792314Less Other Income916,372 0 916,372 31,360 376,168 508,844 916,372315Less Planned Under‐Recovery (per Financial Plan)535,391 0 535,391 0 535,391 0 535,391316Total Revenue Requirement18,432,217018,432,2178,267,811 9,484,280 680,126 18,432,217317ALLOCATION FACTORS318Direct Assignment Allocators319100 1320Purchased Power FunctionPurchased Power100%0% 0% 100%321010 1322Distribution FunctionDistribution 0% 100% 0% 100%323001 1324Customer FunctionCustomer 0% 0% 100% 100%325Derived Allocations326100 1327Purchased Power AllocationPurchased Power Allocation100%0% 0% 100%3288,267,811 9,484,280 680,126 18,432,217329Total Revenue RequirementRevReq 45% 51% 4% 100%330010 1331Total CapitalTotal Capital 0% 100% 0% 100%332010 1333Total DebtTotal Debt 0% 100% 0% 100%Prepared by NewGen Strategies and Solutions Page 10 of 11DRAFT Estes Park Power and CommunicationsSchedule 2Functional Unbundling of Test Year Revenue RequirementABCDEFGHIJLine No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased PowerDistribution Customer Total3340 2,525,363 298,193 2,823,555335Total Labor (Includes Cust. Billing xfer)Total Labor0% 89% 11% 100%336Purchased Power00337Transmission0338Distribution1,963,341 1,963,341339Customer Service231,830 231,830340Subtotal0 1,963,341 231,830 2,195,171341Total Labor Without A&GTotal Labor W/O A&G0% 89% 11% 100%3428,296,764 6,338,146 799,668 15,434,578343Total O&MO&M 54% 41% 5% 100%344156,368 6,338,146 799,668 7,294,182345Total O&M without the Purchased Power cost from PRPAO&M W/O Fuel PP2% 87% 11% 100%3460 16,110,397 0 16,110,397347Total Net PlantTotal Net Plant 0% 100% 0% 100%Prepared by NewGen Strategies and Solutions Page 11 of 11DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total1Operation and Maintenance Ex2Purchased Power3502‐6100‐520.28‐08Purchased Power Supply8,140,396           PP509,5560 1,360,770 3,217,7080 385,609 432,250 715,416 1,519,087 0 8,140,3964502‐6100‐520.28‐18Wind Power‐                           NA000000000 005502‐6100‐520.28‐19Wheeling Chgs‐FR Hydro‐                           NA000000000 006Total Purchased Power8,140,396           509,556     ‐                        1,360,770        3,217,708            ‐                      385,609            432,250              715,416        1,519,087          ‐                  8,140,396     7TOTAL PURCHASED POWER8,140,396           509,556     ‐                        1,360,770        3,217,708            ‐                      385,609            432,250              715,416        1,519,087          ‐                  8,140,3968Distribution9502‐6301‐540.11‐01Supervisors‐                           NA000000000 0010502‐6301‐540.11‐02Regular Staff‐                           NA000000000 0011502‐6301‐540.11‐03Seasonal Staff‐                            NA 0 0 0 0 0 0 0 0 0 0 012502‐6301‐540.11‐04Staff Overtime‐                            NA 0 0 0 0 0 0 0 0 0 0 013502‐6301‐540.11‐05Seasonal Overtime‐                           NA000000000 0014Total Personal Services/Salaries0000000000 0015502‐6301‐540.13‐01Cell Phone‐                           NA000000000 0016502‐6301‐540.13‐03Vehicle Allowance‐                           NA000000000 0017Total Additional Compensation‐                           NA000000000 0018502‐6301‐540.14‐11Medical Insurance‐                           NA000000000 0019502‐6301‐540.14‐12Life Insurance‐                           NA000000000 0020502‐6301‐540.14‐14Employee Assistance Prog‐                            NA 0 0 0 0 0 0 0 0 0 0 021502‐6301‐540.14‐15Dental Insurance‐                           NA000000000 0022502‐6301‐540.14‐16Vision Insurance‐                           NA000000000 0023502‐6301‐540.14‐17MASA‐                           NA000000000 0024502‐6301‐540.14‐18Telephone Doc‐                           NA000000000 0025502‐6301‐540.14‐21Taxes/FICA‐Medicare‐                           NA000000000 0026502‐6301‐540.14‐31Retirement/ICMA 401(A)‐                           NA000000000 0027502‐6301‐540.14‐32Retirement/PERA‐                           NA000000000 0028502‐6301‐540.14‐41Workers' Compensation‐                           NA000000000 0029502‐6301‐540.14‐90Pension Benefit Expense‐                           NA000000000 0030502‐6301‐540.14‐99Salary Capital Contra Act‐                           NA000000000 0031Total Employer Benefits0000000000 0032502‐6301‐540.21‐01Property0NA000000000 0033502‐6301‐540.21‐02Liability0NA000000000 0034502‐6301‐540.21‐50Unemployment0NA000000000 0035Total Insurance Premiums‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     36502‐6301‐540.22‐02Engineering‐                           NA000000000 0037502‐6301‐540.22‐13Contract/Skilled Services‐                           NA000000000 0038502‐6301‐540.22‐14Lab Testing‐                           NA000000000 0039502‐6301‐540.22‐24GIS‐                           NA000000000 0040502‐6301‐540.22‐26Insurance Calims‐                           NA000000000 0041502‐6301‐540.22‐30Land Use Fees‐                           NA000000000 0042502‐6301‐540.22‐98Other‐                           NA000000000 0043Total Prof. Services/Fees‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     44502‐6301‐540.24‐02Real Property‐                           NA000000000 0045Total Rentals‐                           000000000 00Prepared by NewGen Strategies and Solutions Page 1 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total46502‐6301‐540.25‐01Maintenance Contracts‐                           NA000000000 0047502‐6301‐540.25‐02Buildings‐                           NA000000000 0048502‐6301‐540.25‐05Machinery/Tools‐                           NA000000000 0049502‐6301‐540.25‐06Meters‐                           NA000000000 0050502‐6301‐540.25‐07Transformer‐                           NA000000000 0051502‐6301‐540.25‐08Laboratory‐                           NA000000000 0052502‐6301‐540.25‐30Street Lights‐                           NA000000000 0053502‐6301‐540.25‐31Substation‐                           NA000000000 0054502‐6301‐540.25‐32Power Line Maintenance‐                           NA000000000 0055502‐6301‐540.25‐33Inactive Underground Main‐                           NA000000000 0056502‐6301‐540.25‐34Customer Service Lines‐                           NA000000000 0057502‐6301‐540.25‐98Other Equipment/Machinery‐                           NA000000000 0058Total Repair and Maintenance0000000000 0059502‐6301‐540.26‐01Office Supplies‐                            NA 0 0 0 0 0 0 0 0 0 0 060502‐6301‐540.26‐04Freight/Shipping‐                           NA000000000 0061502‐6301‐540.26‐05Janitorial‐                           NA000000000 0062502‐6301‐540.26‐06Small Tools‐                           NA000000000 0063502‐6301‐540.26‐07Small Hardware‐                           NA000000000 0064502‐6301‐540.26‐19Traffic Control‐                           NA000000000 0065502‐6301‐540.26‐20Electrical‐                           NA000000000 0066502‐6301‐540.26‐33Data Processing Equipment‐                           NA000000000 0067502‐6301‐540.26‐34Meters‐                           NA000000000 0068502‐6301‐540.26‐48Shop Equipment‐                           NA000000000 0069502‐6301‐540.26‐55Street Lights‐                           NA000000000 0070502‐6301‐540.26‐57Overhead Lines‐                           NA000000000 00Total Materials and Supplies071502‐6301‐540.27‐01Personal Safety Equipment‐                           NA000000000 0072502‐6301‐540.27‐03Vehicle Allowance‐                           NA000000000 0073502‐6301‐540.27‐04Education/Training‐                            NA 0 0 0 0 0 0 0 0 0 0 074502‐6301‐540.27‐06Employee Recognition‐                           NA000000000 0075502‐6301‐540.27‐07Mileage Reimbursement‐                           NA000000000 0076502‐6301‐540.27‐21Employee Recruitment‐                           NA000000000 0077Total Job Performance Expenses0000000000 0078502‐6301‐540.29‐90Short/Over Inventory Acct‐                           NA000000000 0079502‐6301‐540.29‐95Depreciation‐                           NA000000000 0080502‐6301‐540.29‐97Accumulated Pant‐                           NA000000000 00Total Other Current Expenses081TOTAL DISTRIBUTION0NA000000000 0082Customer ServicesCurrent Expenditures83502‐6401‐550.11‐01Supervisors‐                           NA000000000 0084502‐6401‐550.11‐02Regular Staff‐                           NA000000000 0085502‐6401‐550.11‐03Seasonal Staff‐                            NA 0 0 0 0 0 0 0 0 0 0 086502‐6401‐550.11‐04Staff Overtime‐                            NA 0 0 0 0 0 0 0 0 0 0 087502‐6401‐550.11‐05Seasonal Overtime‐                           NA000000000 0088Total Personal Service/Salaries‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     Prepared by NewGen Strategies and Solutions Page 2 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total89502‐6401‐550.13‐01Cell Phone‐                           NA000000000 0090502‐6401‐550.13‐03Vehicle Allowance‐                           NA000000000 0091Total Additional Compensation‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     92502‐6401‐550.14‐11Medical Insurance‐                           NA000000000 0093502‐6401‐550.14‐12Life Insurance‐                           NA000000000 0094502‐6401‐550.14‐14Employee Assistance Prog‐                            NA 0 0 0 0 0 0 0 0 0 0 095502‐6401‐550.14‐15Dental Insurance‐                           NA000000000 0096502‐6401‐550.14‐16Vision Insurance‐                           NA000000000 0097502‐6401‐550.14‐17MASA‐                           NA000000000 0098502‐6401‐550.14‐18Telephone Doc‐                           NA000000000 0099502‐6401‐550.14‐21Taxes/FICA‐Medicare‐                           NA000000000 00100502‐6401‐550.14‐31Retirement/ICMA 401(A)‐                           NA000000000 00101502‐6401‐550.14‐32Retirement/PERA‐                           NA000000000 00102502‐6401‐550.14‐41Workers' Compensation‐                           NA000000000 00103502‐6401‐550.14‐90Pension Benefit Expense‐                           NA000000000 00104502‐6401‐550.14‐99Salary Capital Contra Act‐                           NA000000000 00105Total Employer Benefits‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     106502‐6401‐550.21‐02Liability‐                           NA000000000 00107502‐6401‐550.21‐50Unemployment‐                           NA000000000 00108Total Insurance Premiums‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     109502‐6401‐550.22‐09Info Technology Services‐                           NA000000000 00110502‐6401‐550.22‐10Bank Fees‐                           NA000000000 00111502‐6401‐550.22‐13Contract/Skilled Services‐                           NA000000000 00112502‐6401‐550.22‐26Insurance Claims‐                           NA000000000 00113502‐6401‐550.22‐98Other‐                           NA000000000 00114Total Prof. Services/Fees‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     115502‐6401‐550.23‐01Publication Fees‐                            NA 0 0 0 0 0 0 0 0 0 0 0116Total Publishing‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     117502‐6401‐550.24‐01Equipment‐                           NA000000000 00118502‐6401‐550.24‐03Lease‐                           NA000000000 00119Total Rentals‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     120502‐6401‐550.25‐01Maintenance Contracts‐                           NA000000000 00121502‐6401‐550.25‐03Furniture/Fixtures‐                           NA000000000 00122502‐6401‐550.25‐98Other Equipment/Machinery‐                           NA000000000 00123Total Repair and Maintenance‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     124502‐6401‐550.26‐01Office Supplies‐                            NA 0 0 0 0 0 0 0 0 0 0 0125502‐6401‐550.26‐02Postage‐                           NA000000000 00126502‐6401‐550.26‐03Printing Forms‐                           NA000000000 00127502‐6401‐550.26‐04Freight/Shipping‐                           NA000000000 00128502‐6401‐550.26‐17Catering/Spec Circumstanc‐                            NA 0 0 0 0 0 0 0 0 0 0 0129502‐6401‐550.26‐23Furniture/Fixtures‐                           NA000000000 00130502‐6401‐550.26‐32Data Processing Software‐                           NA000000000 00131502‐6401‐550.26‐33Data Processing Equipment‐                           NA000000000 00132502‐6401‐550.26‐42Office Equipment‐                           NA000000000 00Prepared by NewGen Strategies and Solutions Page 3 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total133502‐6401‐550.26‐46Communication Equipment‐                           NA000000000 00134Total Materials and Supplies‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     135502‐6401‐550.27‐04Education/Training‐                            NA 0 0 0 0 0 0 0 0 0 0 0136502‐6401‐550.27‐05Member Dues/Subscriptions‐                           NA000000000 00137502‐6401‐550.27‐06Employee Recognition‐                           NA000000000 00138502‐6401‐550.27‐07Mileage Reimbursement‐                           NA000000000 00139502‐6401‐550.27‐21Employee Recruitment‐                           NA000000000 00140Total Job Performance Expenses‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     141502‐6401‐550.29‐07Uncollectible Accounts‐                           NA000000000 00142502‐6401‐550.29‐25Promotion‐                           NA000000000 00143502‐6401‐550.29‐31Uncollected Taxes‐                            NA 0 0 0 0 0 0 0 0 0 0 0144Total Other Current Expenses‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     145Total Current Expenditures‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     Administration/General146502‐6501‐560.11‐01Supervisors‐                           NA000000000 00147502‐6501‐560.11‐02Regular Staff‐                           NA000000000 00148502‐6501‐560.11‐03Seasonal Staff‐                            NA 0 0 0 0 0 0 0 0 0 0 0149502‐6501‐560.11‐04Staff Overtime‐                            NA 0 0 0 0 0 0 0 0 0 0 0150Total Personal Service/Salaries‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     151502‐6501‐560.13‐01Cell Phone‐                           NA000000000 00152502‐6501‐560.13‐03Vehicle Allowance‐                           NA000000000 00153Total Additional Compensation‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     154502‐6501‐560.14‐11Medical Insurance‐                           NA000000000 00155502‐6501‐560.14‐12Life Insurance‐                           NA000000000 00156502‐6501‐560.14‐14Employee Assistance Prog‐                            NA 0 0 0 0 0 0 0 0 0 0 0157502‐6501‐560.14‐15Dental Insurance‐                           NA000000000 00158502‐6501‐560.14‐16Vision Insurance‐                           NA000000000 00159502‐6501‐560.14‐17MASA‐                           NA000000000 00160502‐6501‐560.14‐18Telephone Doc‐                           NA000000000 00161502‐6501‐560.14‐21Taxes/FICA‐Medicare‐                           NA000000000 00162502‐6501‐560.14‐31Retirement/ICMA 401(A)‐                           NA000000000 00163502‐6501‐560.14‐32Retirement/PERA‐                           NA000000000 00164502‐6501‐560.14‐35Retirement/ F.P.P.A‐                           NA000000000 00165502‐6501‐560.14‐41Workers' Compensation‐                           NA000000000 00166502‐6501‐560.14‐90Pension Benefit Expense‐                           NA000000000 00167502‐6501‐560.14‐99Salary Capital Contra Act‐                           NA000000000 00168Total Employer Benefits‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     169502‐6501‐560.21‐01Property‐                           NA000000000 00170502‐6501‐560.21‐02Liability‐                           NA000000000 00171Total Insurance Premiums‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     172502‐6501‐560.22‐01Auditing10,991                General Fund Transfer & Other0 10,9910000000 0 10,991173502‐6501‐560.22‐02Engineering‐                           NA000000000 00174502‐6501‐560.22‐06Medical‐                           NA000000000 00Prepared by NewGen Strategies and Solutions Page 4 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total175502‐6501‐560.22‐07Recording Fees‐                           NA000000000 00176502‐6501‐560.22‐08Legal‐                           NA000000000 00177502‐6501‐560.22‐09Info Technology Services‐                           NA000000000 00178502‐6501‐560.22‐10Bank Fees57                        General Fund Transfer & Other057 0 0 0 0 00 0057179502‐6501‐560.22‐24GIS‐                           NA000000000 00180502‐6501‐560.22‐33Data Processing‐                           NA000000000 00181502‐6501‐560.22‐89Utility Financial Studies‐                           NA000000000 00182502‐6501‐560.22‐98Other‐                           NA000000000 00183Total Prof. Services/Fees11,048                ‐                   11,048            ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                  11,048          184502‐6501‐560.23‐01Publication Fees‐                            NA 0 0 0 0 0 0 0 0 0 0 0185Total Publishing‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     186502‐6501‐560.24‐01Equipment‐                           NA000000000 00187502‐6501‐560.24‐02Real Property‐                           NA000000000 00188502‐6501‐560.24‐03Lease‐                           NA000000000 00189Total Rentals‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     190502‐6501‐560.25‐01Maintenance Contracts‐                           NA000000000 00191502‐6501‐560.25‐02Buildings‐                           NA000000000 00192502‐6501‐560.25‐03Furniture/Fixtures‐                           NA000000000 00193502‐6501‐560.25‐04Vehcile Equipment‐                           NA000000000 00194502‐6501‐560.25‐05Machinery/Tools‐                           NA000000000 00195502‐6501‐560.25‐09Vehicle Repairs‐Fleet Shp‐                           NA000000000 00196502‐6501‐560.25‐44Future Vehicle Purchase‐                           NA000000000 00197502‐6501‐560.25‐98Other Equipment/Machinery‐                           NA000000000 00198Total Repair and Maintenance‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     199502‐6501‐560.26‐01Office Supplies‐                            NA 0 0 0 0 0 0 0 0 0 0 0200502‐6501‐560.26‐02Postage‐                           NA000000000 00201502‐6501‐560.26‐03Printing Forms‐                           NA000000000 00202502‐6501‐560.26‐06Small Tools‐                           NA000000000 00203502‐6501‐560.26‐13Medical‐                           NA000000000 00204502‐6501‐560.26‐14Laboratory‐                           NA000000000 00205502‐6501‐560.26‐15Exhibit/Display‐                            NA 0 0 0 0 0 0 0 0 0 0 0206502‐6501‐560.26‐17Catering/Spec Circumstanc‐                            NA 0 0 0 0 0 0 0 0 0 0 0207502‐6501‐560.26‐23Furniture/Fixtures‐                           NA000000000 00208502‐6501‐560.26‐25Energy Efficiency‐                           NA000000000 00209502‐6501‐560.26‐32Data Processing Software‐                           NA000000000 00210502‐6501‐560.26‐33Data Processing Equipment‐                           NA000000000 00211502‐6501‐560.26‐39Fuel & Oil‐                           NA000000000 00212502‐6501‐560.26‐42Office Equipment‐                           NA000000000 00213502‐6501‐560.26‐43Heavy Equipment‐                           NA000000000 00214502‐6501‐560.26‐46Communication Equipment‐                           NA000000000 00215Total Materials and Supplies‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     216502‐6501‐560.27‐02Uniform Allowance‐                           NA000000000 00217502‐6501‐560.27‐03Vehicle Allowance‐                           NA000000000 00218502‐6501‐560.27‐04Education/Training‐                            NA 0 0 0 0 0 0 0 0 0 0 0219502‐6501‐560.27‐05Member Dues/Subscriptions‐                           NA000000000 00220502‐6501‐560.27‐06Employee Recognition‐                           NA000000000 00Prepared by NewGen Strategies and Solutions Page 5 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total221502‐6501‐560.27‐07Mileage Reimbursement‐                           NA000000000 00222502‐6501‐560.27‐10Meal Reimbursement‐Emerg.‐                           NA000000000 00223502‐6501‐560.27‐21Employee Recruitment‐                           NA000000000 00224Total Job Performance Expenses‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     225502‐6501‐560.28‐01Telephone‐                           NA000000000 00226502‐6501‐560.28‐02Natural Gas‐                           NA000000000 00227502‐6501‐560.28‐03Electrical Energy‐                           NA000000000 00228502‐6501‐560.28‐04Water‐                           NA000000000 00229502‐6501‐560.28‐05Sewer‐                           NA000000000 00230502‐6501‐560.28‐06Trash Disposal‐                            NA 0 0 0 0 0 0 0 0 0 0 0231Total Utility Expenditures‐                           ‐                  ‐                       ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                 ‐                     232502‐6501‐560.29‐06Interest on Deposits‐                            NA 0 0 0 0 0 0 0 0 0 0 0233502‐6501‐560.29‐08Payment In Lieu Of Taxes4,756                   General Fund Transfer & Other0 4,7560000000 0 4,756234502‐6501‐560.29‐09PUC Gross Receipt Taxes7,646                   General Fund Transfer & Other0 7,6460000000 0 7,646235502‐6501‐560.29‐10Franchise Fees132,918              General Fund Transfer & Other0 132,918 0 0 0 0 0 0 0 0 132,918236502‐6501‐560.91‐28Housing‐                           NA000000000 00237Total Other Current Expenses145,320              ‐                   145,320          ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                  145,320        238Total Administration/General156,368               ‐                   156,368           ‐                         ‐                             ‐                      ‐                          ‐                            ‐                     ‐                           ‐                  156,368        239TOTAL CUSTOMER SERVICE156,368              ‐                   156,368          ‐                        ‐                            ‐                     ‐                         ‐                           ‐                     ‐                           ‐                  156,368        240Total O&M Expense without Depr. Exp.8,296,764 509,556 156,368 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 8,296,764241Total O&M Expense Excluding Purchased Power & Depr.156,368 0 156,368 0 0 0 0 0 0 0 0 156,368242Debt Service:243502‐6700‐470.22‐10Bank Fees‐                           NA000000000 00244502‐6700‐470.29‐67Amort Exp/Bond Issue Cost‐                           NA000000000 00245502‐6700‐470.41‐01Principal on Bonds‐                           NA000000000 00246502‐6700‐470.41‐02Interest on Bonds‐                            NA 0 0 0 0 0 0 0 0 0 0 0247502‐6700‐470.41‐05Principal/Capital Lease‐                           NA000000000 00248502‐6700‐470.41‐06Interest/Capital Lease‐                           NA000000000 00249Total Debt Service000000000000250Other Funds251502‐6600‐491.90‐01General‐                           General Fund Transfer & Other00 0 00 0 00 000252502‐6600‐491.90‐04Community Reinvestment‐                           NA000000000 00253502‐6600‐491.90‐06Medical Insurance‐                           NA000000000 00254502‐6600‐491.90‐07Museum‐                           NA000000000 00255502‐6600‐491.90‐29Fire Service Fund‐                            NA 0 0 0 0 0 0 0 0 0 0 0256502‐6600‐491.90‐35Vehicle Replacement‐                           NA000000000 00257502‐6600‐491.92‐31Urban Renewal Authority‐                           NA000000000 00258Total Other Funds000000000000Prepared by NewGen Strategies and Solutions Page 6 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total259Change in Working Capital2,407                   General Fund Transfer & Other0 2,407 0 0 0 0 0 0 0 0 2,407260Capital Paid from Current Earnings261502‐7001‐580.32‐22Building Remodeling‐                           NA000000000 00262502‐7001‐580.33‐30Station Equipment‐                           NA000000000 00263502‐7001‐580.33‐31Furniture/Fixtures‐                           NA000000000 00264502‐7001‐580.33‐32Office Equipment‐                           NA000000000 00265502‐7001‐580.33‐33Data Processing Equipment‐                           NA000000000 00266502‐7001‐580.33‐34Meters‐                           NA000000000 00267502‐7001‐580.33‐35Transformers‐                            NA 0 0 0 0 0 0 0 0 0 0 0268502‐7001‐580.33‐36Communication Equipment‐                           NA000000000 00269502‐7001‐580.33‐37Laboratory Equipment‐                           NA000000000 00270502‐7001‐580.33‐38Shop Equipment‐                           NA000000000 00271502‐7001‐580.33‐39Stores Equipment‐                           NA000000000 00272502‐7001‐580.33‐41Tools‐                           NA000000000 00273502‐7001‐580.33‐98Other Equipment‐                           NA000000000 00274502‐7001‐580.34‐42Trucks‐                           NA000000000 00275502‐7001‐580.34‐98Other Machinery/Equipment‐                           NA000000000 00276502‐7001‐580.35‐55Street Lights‐                           NA000000000 00277502‐7001‐580.35‐56Poles/Towers/Fixtures‐                           NA000000000 00278502‐7001‐580.35‐57Power Line Construction‐                           NA000000000 00279502‐7001‐580.35‐58Inactive Underground‐                           NA000000000 00280502‐7001‐580.35‐59Customer Service Lines‐                           NA000000000 00281502‐7001‐580.35‐62UT System Master Plan‐                           NA000000000 00282502‐7001‐580.35‐66Fiber Optic Install‐                           NA000000000 00283502‐7001‐580.37‐01Software Development‐                           NA000000000 00284Total Capital 000000000000285Subtotal Revenue Requirement 8,299,171 509,556 158,775 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 8,299,171286Less Other Income287Additional Heater‐                           NA000000000 00288Customer Contribution‐                           NA000000000 00289Investment Income31,360                eneral Fund Transfer & Oth0 31,3600000000 0 31,360290Info Technology Services‐                           NA000000000 00291Pole Rental‐                           NA000000000 00292Vehicle Work Orders‐                           NA000000000 00293Field Work Orders‐                           NA000000000 00294Development Fees‐                           NA000000000 00295Meter Reading‐                           NA000000000 00296Buildings‐                           NA000000000 00297Other‐                           NA000000000 00298Fiberoptic Lease‐                           NA000000000 00299Special Initial Reads‐                           NA000000000 00300Outdoor Area Lights‐                           NA000000000 00301Surge Arrestor‐                           NA000000000 00302Write Off‐                           NA000000000 00303Electric Metering‐                            NA 0 0 0 0 0 0 0 0 0 0 0304Total Miscellaneous Revenue31,3600 31,3600000000 0 31,360Prepared by NewGen Strategies and Solutions Page 7 of 8DRAFT Estes Park Power and CommunicationsSchedule 3Classification of Purchased Power CostsAB CDEFGHIJKLMNOLine No. Account Account Description Test Year 2022 Allocation Factor Customer GFT & OtherEnergy Summer (En)Energy Non‐Summer (En)Renewable tariff 7 AdderRenewable Intermittent AdderDemand Smmer (D)Demand Non‐Summer (D)Demand Transmission DA RMNP Total305Total Other Income31,360 0 31,360 0 0 0 0 0 0 0 0 31,360306‐                           NA00 0 00 0 00 000307156,3680 156,3680000000 0 156,368308Purchased Power8,140,396 509,556 0 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 8,140,396309Debt Service000000000000310Total Other Funds000000000000311Change in Working Capital2,407 0 2,407 0 0 0 0 0 0 0 0 2,407312Capital Paid from Current Earnings000000000000313Less Other Income31,360 0 31,360 0 0 0 0 0 0 0 0 31,360314000000000000315Total Revenue Requirement8,267,811509,556 127,415 1,360,770 3,217,7080 385,609 432,250 715,416 1,519,087 0 8,267,811316ALLOCATION FACTORS317Production Allocation Factors31810 0 00 0 00 001319CustomerCustomer100%0%0%0% 0%0%0% 0%0% 0% 100%32001 0 00 0 00 001321General Fund Transfer and OtherGeneral Fund Transfer & Other0% 100% 0% 0% 0% 0% 0% 0% 0% 0% 100%32200 1 00 0 00 001323Energy SummerEnergy Summer0%0% 100%0% 0%0%0% 0%0% 0% 100%32400 0 10 0 00 001325Energy Non‐SummerEnergy Non‐Summer0%0%0%100% 0%0%0% 0%0% 0% 100%32600 0 01 0 00 001327Renewable Tariff 7 AdderRenewable Tariff 7 Adder0% 0% 0% 0% 100% 0% 0% 0% 0% 0% 100%32800 0 00 1 00 001329Renewable Intermittent AdderRenewable Intermittent Adder0% 0% 0% 0% 0% 100% 0% 0% 0% 0% 100%33000 0 00 0 10 001331Demand SummerDemand Summer0%0%0%0% 0%0%100% 0%0% 0% 100%33200 0 00 0 01 001333Demand Non‐SummerDemand Non‐Summer0%0%0%0% 0%0%0% 100%0% 0% 100%33400 0 00 0 00 101335Demand TransmissionDemand Transmission0%0%0%0% 0%0%0% 0% 100% 0% 100%33600 0 00 0 00 011337DA RMNPDA RMNP0%0%0%0% 0%0%0% 0%0% 100% 100%338509,556 127,415 1,360,770 3,217,7080 385,609 432,250 715,416 1,519,087 0 8,267,811339Production revenue requirementProd_revenue reqt6%2% 16%39% 0%5%5% 9%18% 0% 100%340509,5560 1,360,770 3,217,7080 385,609 432,250 715,416 1,519,087 0 8,140,396341Purchased PowerPP6%0% 17%40% 0%5%5% 9%19% 0% 100%342509,556 156,368 1,360,770 3,217,7080 385,609 432,250 715,416 1,519,087 0 8,296,764343Total O&MTotal O&M6%2% 16%39% 0%5%5% 9%18% 0% 100%34400 0 00 0 00 000345Not ApplicableNA0%0%0%0% 0%0%0% 0%0% 0% 0%3460 156,3680000000 0 156,368347Production Revenue Requirement w/o fuel and PPProd_No Fuel & PP 0% 100% 0% 0% 0% 0% 0% 0% 0% 0% 100%Forecasted Under‐Recovery (per Financial Plan)Total O&M Expense without Depr or PPLess Planned Under‐Recovery (per Financial Plan)Prepared by NewGen Strategies and Solutions Page 8 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total12Component Demand RelatedCustomer Related3Overhead60%40%4Underground60%40%5Transformers60%40%6Operation and Maintenance Expense7Purchased Power8502‐6100‐520.28‐08 Purchased Power Supply‐                                     NA0000000 0 00009502‐6100‐520.28‐18 Wind Power‐                                     NA0000000 0 000010502‐6100‐520.28‐19 Wheeling Chgs‐FR Hydro‐                                     NA0000000 0 000011Total Purchased Power00000000 0 000012TOTAL PURCHASED POWER‐                                     ‐                     ‐                     ‐                            ‐                            ‐                    ‐                          ‐                           ‐               ‐                 ‐                    ‐                   ‐                     13Distribution14502‐6301‐540.11‐01 Supervisors37,531                          Total Plant12,811 5,1306,1312,509 3,420 4,087 1,673 697 1,07300 37,53115502‐6301‐540.11‐02 Regular Staff1,734,043                    Total Plant591,917 237,027 283,250 115,919 158,018 188,833 77,279 32,212 49,58800 1,734,04316502‐6301‐540.11‐03 Seasonal Staff‐                                     NA0000000 0 000017502‐6301‐540.11‐04 Staff Overtime191,767                       Total Plant65,460 26,213 31,325 12,819 17,475 20,883 8,546 3,562 5,48400 191,76718502‐6301‐540.11‐05 Seasonal Overtime‐                                     NA0000000 0 000019Total Personal Services/Salaries1,963,341670,188 268,369 320,705 131,248 178,913 213,803 87,498 36,472 56,14600 1,963,34120502‐6301‐540.13‐01 Cell Phone17,205                          Labor5,235 3,7522,071896 2,485 1,361597 232 57600 17,20521502‐6301‐540.13‐03 Vehicle Allowance‐                                     NA0000000 0 000022Total Additional Compensation17,2055,235 3,7522,071896 2,485 1,361597 232 57600 17,20523502‐6301‐540.14‐11 Medical Insurance386,351                       Labor117,558 84,260 46,515 20,116 55,791 30,553 13,411 5,212 12,93500 386,35124502‐6301‐540.14‐12 Life Insurance6,208                             Labor1,889 1,354747323 896491215 84 20800 6,20825502‐6301‐540.14‐14 Employee Assistance Prog1,297                             Labor395 28315668 18710345 17 4300 1,29726502‐6301‐540.14‐15 Dental Insurance26,177                          Labor7,965 5,7093,1521,363 3,780 2,070909 353 87600 26,17727502‐6301‐540.14‐16 Vision Insurance6,225                             Labor1,894 1,358749324 899492216 84 20800 6,22528502‐6301‐540.14‐17 MASA2,139                             Labor651 466258111 30916974 29 7200 2,13929502‐6301‐540.14‐18 Telephone Doc1,037                             Labor316 22612554 1508236 14 3500 1,03730502‐6301‐540.14‐21 Taxes/FICA‐Medicare146,224                       Labor44,493 31,890 17,6057,613 21,115 11,564 5,076 1,973 4,89500 146,22431502‐6301‐540.14‐31 Retirement/ICMA 401(A)‐                                     NA0000000 0 000032502‐6301‐540.14‐32 Retirement/PERA284,304                       Labor86,508 62,005 34,229 14,803 41,055 22,483 9,868 3,835 9,51800 284,30433502‐6301‐540.14‐41 Workers' Compensation24,744                          Labor7,529 5,3972,9791,288 3,573 1,957859 334 82800 24,74434502‐6301‐540.14‐90 Pension Benefit Expense‐                                     NA0000000 0 000035502‐6301‐540.14‐99 Salary Capital Contra Act‐                                     NA0000000 0 000036Total Employer Benefits884,706269,197 192,948 106,516 46,063 127,756 69,964 30,709 11,935 29,61900 884,70637502‐6301‐540.21‐01 Property‐                                     NA0000000 0 000038502‐6301‐540.21‐02 Liability17,981                          Labor5,471 3,9222,165936 2,597 1,422624 243 60200 17,98139502‐6301‐540.21‐50 Unemployment‐                                     NA0000000 0 000040Total Insurance Premiums17,9815,471 3,9222,165936 2,597 1,422624 243 60200 17,98141502‐6301‐540.22‐02 Engineering31,961                          Total Plant10,910 4,3695,2212,137 2,913 3,481 1,424 594 91400 31,96142502‐6301‐540.22‐13 Contract/Skilled Services5,327                             Total Plant1,818 728870356 485580237 99 15200 5,32743502‐6301‐540.22‐14 Lab Testing8,523                              Transformers ‐ Plant0005,11400 3,409 0 000 8,52344502‐6301‐540.22‐24 GIS138,499                       Total Plant47,277 18,931 22,6239,259 12,621 15,082 6,172 2,573 3,96100 138,49945502‐6301‐540.22‐26 Insurance Claims28,338                          Total Plant9,673 3,8744,6291,894 2,582 3,086 1,263 526 81000 28,33846502‐6301‐540.22‐30 Land Use Fees3,196                              Substations ‐ Plant 3,196000000 0 000 3,19647502‐6301‐540.22‐98 Other7,307                             Total Plant2,494 9991,194488 666796326 136 20900 7,307Prepared by NewGen Strategies and Solutions Page 1 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total48Total Prof. Services/Fees223,15275,369 28,901 34,537 19,248 19,267 23,025 12,832 3,928 6,04600 223,15249502‐6301‐540.24‐02 Real Property2,557                             Total Plant873 350418171 233278114 47 7300 2,55750Total Rentals2,557873 350418171 233278114 47 7300 2,55751502‐6301‐540.25‐01 Maintenance Contracts55,399                          Total Plant18,911 7,5739,0493,703 5,048 6,033 2,469 1,029 1,58400 55,39952502‐6301‐540.25‐02 Buildings10,654                          Total Plant3,637 1,4561,740712 971 1,160475 198 30500 10,65453502‐6301‐540.25‐05 Machinery/Tools3,729                             Total Plant1,273 510609249 340406166 69 10700 3,72954502‐6301‐540.25‐06 Meters‐                                     NA0000000 0 000055502‐6301‐540.25‐07 Transformer10,654                           Transformers ‐ Plant0006,39200 4,261 0 000 10,65456502‐6301‐540.25‐08 Laboratory‐                                     NA0000000 0 000057502‐6301‐540.25‐30 Street Lights53,269                          Total Plant18,183 7,2818,7013,561 4,854 5,801 2,374 990 1,52300 53,26958502‐6301‐540.25‐31 Substation181,114                       Substations ‐ Plant 181,114000000 0 000 181,11459502‐6301‐540.25‐32 Power Line Maintenance639,225                       Overhead0 383,53500 255,69000 0 000 639,22560502‐6301‐540.25‐33 Inactive Underground Main‐                                     NA0000000 0 000061502‐6301‐540.25‐34 Customer Service Lines‐                                     NA0000000 0 000062502‐6301‐540.25‐98 Other Equipment/Machinery1,598                             Total Plant545 218261107 14617471 30 4600 1,59863Total Repair and Maintenance955,641223,663 400,573 20,361 14,725 267,049 13,574 9,817 2,316 3,56500 955,64164502‐6301‐540.26‐01 Office Supplies746                                Total Plant255 10212250 688133 14 2100 74665502‐6301‐540.26‐04 Freight/Shipping1,065                             Total Plant364 14617471 9711647 20 3000 1,06566502‐6301‐540.26‐05 Janitorial533                                Total Plant182738736 495824 10 1500 53367502‐6301‐540.26‐06 Small Tools15,981                          Total Plant5,455 2,1842,6101,068 1,456 1,740712 297 45700 15,98168502‐6301‐540.26‐07 Small Hardware5,327                             Total Plant1,818 728870356 485580237 99 15200 5,32769502‐6301‐540.26‐19 Traffic Control10,654                           Overhead/Underground0 4,8545,8000000 0 000 10,65470502‐6301‐540.26‐20 Electrical5,327                             Total Plant1,818 728870356 485580237 99 15200 5,32771502‐6301‐540.26‐33 Data Processing Equipment10,654                          Total Plant3,637 1,4561,740712 971 1,160475 198 30500 10,65472502‐6301‐540.26‐34 Meters37,288                          Metering ‐ Plant0000000 0 37,28800 37,28873502‐6301‐540.26‐48 Shop Equipment4,261                              Metering ‐ Plant0000000 0 4,26100 4,26174502‐6301‐540.26‐55 Street Lights31,961                          Total Plant10,910 4,3695,2212,137 2,913 3,481 1,424 594 91400 31,96175502‐6301‐540.26‐57 Overhead Lines‐                                     NA0000000 0 000076Total Materials and Supplies123,79724,438 14,640 17,4954,786 6,524 7,796 3,191 1,330 43,59700 123,79777502‐6301‐540.27‐01 Personal Safety Equipment58,596                          Labor17,829 12,7797,0553,051 8,462 4,634 2,034 790 1,96200 58,59678502‐6301‐540.27‐03 Vehicle Allowance‐                                     NA0000000 0 000079502‐6301‐540.27‐04 Education/Training95,884                          Labor29,175 20,912 11,5444,992 13,846 7,583 3,328 1,293 3,21000 95,88480502‐6301‐540.27‐06 Employee Recognition‐                                     NA0000000 0 000081502‐6301‐540.27‐07 Mileage Reimbursement‐                                     NA0000000 0 000082502‐6301‐540.27‐21 Employee Recruitment‐                                     NA0000000 0 000083Total Job Performance Expenses154,47947,005 33,691 18,5998,043 22,308 12,216 5,362 2,084 5,17200 154,47984502‐6301‐540.29‐90 Short/Over Inventory Acct‐                                     NA0000000 0 000085502‐6301‐540.29‐95 Depreciation‐                                     NA0000000 0 000086502‐6301‐540.29‐97 Accumulated Pant‐                                     NA0000000 0 000087Total Other Current Expenses00000000 0 000088TOTAL DISTRIBUTION4,342,8591,321,439 947,145 522,865 226,115 627,131 343,439 150,744 58,586 145,39600 4,342,85989Customer ServicesCurrent Expenditures90502‐6401‐550.11‐01 Supervisors‐                                     NA0000000 0 000091502‐6401‐550.11‐02 Regular Staff‐                                     NA0000000 0 000092502‐6401‐550.11‐03 Seasonal Staff‐                                     NA0000000 0 000093502‐6401‐550.11‐04 Staff Overtime‐                                     NA0000000 0 0000Prepared by NewGen Strategies and Solutions Page 2 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total94502‐6401‐550.11‐05 Seasonal Overtime‐                                     NA0000000 0 000095Total Personal Service/Salaries00000000 0 000096502‐6401‐550.13‐01 Cell Phone‐                                     NA0000000 0 000097502‐6401‐550.13‐03 Vehicle Allowance‐                                     NA0000000 0 000098Total Additional Compensation00000000 0 000099502‐6401‐550.14‐11 Medical Insurance‐                                     NA0000000 0 0000100502‐6401‐550.14‐12 Life Insurance‐                                     NA0000000 0 0000101502‐6401‐550.14‐14 Employee Assistance Prog‐                                     NA0000000 0 0000102502‐6401‐550.14‐15 Dental Insurance‐                                     NA0000000 0 0000103502‐6401‐550.14‐16 Vision Insurance‐                                     NA0000000 0 0000104502‐6401‐550.14‐17 MASA‐                                     NA0000000 0 0000105502‐6401‐550.14‐18 Telephone Doc‐                                     NA0000000 0 0000106502‐6401‐550.14‐21 Taxes/FICA‐Medicare‐                                     NA0000000 0 0000107502‐6401‐550.14‐31 Retirement/ICMA 401(A)‐                                     NA0000000 0 0000108502‐6401‐550.14‐32 Retirement/PERA‐                                     NA0000000 0 0000109502‐6401‐550.14‐41 Workers' Compensation‐                                     NA0000000 0 0000110502‐6401‐550.14‐90 Pension Benefit Expense‐                                     NA0000000 0 0000111502‐6401‐550.14‐99 Salary Capital Contra Act‐                                     NA0000000 0 0000112Total Employer Benefits00000000 0 0000113502‐6401‐550.21‐02 Liability‐                                     NA0000000 0 0000114502‐6401‐550.21‐50 Unemployment‐                                     NA0000000 0 0000115Total Insurance Premiums00000000 0 0000116502‐6401‐550.22‐09 Info Technology Services‐                                     NA0000000 0 0000117502‐6401‐550.22‐10 Bank Fees‐                                     NA0000000 0 0000118502‐6401‐550.22‐13 Contract/Skilled Services‐                                     NA0000000 0 0000119502‐6401‐550.22‐26 Insurance Claims‐                                     NA0000000 0 0000120502‐6401‐550.22‐98 Other‐                                     NA0000000 0 0000121Total Prof. Services/Fees00000000 0 0000122502‐6401‐550.23‐01 Publication Fees‐                                     NA0000000 0 0000123Total Publishing00000000 0 0000124502‐6401‐550.24‐01 Equipment‐                                     NA0000000 0 0000125502‐6401‐550.24‐03 Lease‐                                     NA0000000 0 0000126Total Rentals00000000 0 0000127502‐6401‐550.25‐01 Maintenance Contracts‐                                     NA0000000 0 0000128502‐6401‐550.25‐03 Furniture/Fixtures‐                                     NA0000000 0 0000129502‐6401‐550.25‐98 Other Equipment/Machinery‐                                     NA0000000 0 0000130Total Repair and Maintenance00000000 0 0000131502‐6401‐550.26‐01 Office Supplies‐                                     NA0000000 0 0000132502‐6401‐550.26‐02 Postage‐                                     NA0000000 0 0000133502‐6401‐550.26‐03 Printing Forms‐                                     NA0000000 0 0000134502‐6401‐550.26‐04 Freight/Shipping‐                                     NA0000000 0 0000135502‐6401‐550.26‐17 Catering/Spec Circumstanc‐                                     NA0000000 0 0000136502‐6401‐550.26‐23 Furniture/Fixtures‐                                     NA0000000 0 0000137502‐6401‐550.26‐32 Data Processing Software‐                                     NA0000000 0 0000138502‐6401‐550.26‐33 Data Processing Equipment‐                                     NA0000000 0 0000139502‐6401‐550.26‐42 Office Equipment‐                                     NA0000000 0 0000Prepared by NewGen Strategies and Solutions Page 3 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total140502‐6401‐550.26‐46 Communication Equipment‐                                     NA0000000 0 0000141Total Materials and Supplies00000000 0 0000142502‐6401‐550.27‐04 Education/Training‐                                     NA0000000 0 0000143502‐6401‐550.27‐05 Member Dues/Subscriptions‐                                     NA0000000 0 0000144502‐6401‐550.27‐06 Employee Recognition‐                                     NA0000000 0 0000145502‐6401‐550.27‐07 Mileage Reimbursement‐                                     NA0000000 0 0000146502‐6401‐550.27‐21 Employee Recruitment‐                                     NA0000000 0 0000147Total Job Performance Expenses00000000 0 0000148502‐6401‐550.29‐07 Uncollectible Accounts‐                                     NA0000000 0 0000149502‐6401‐550.29‐25 Promotion‐                                     NA0000000 0 0000150502‐6401‐550.29‐31 Uncollected Taxes‐                                     NA0000000 0 0000151Total Other Current Expenses00000000 0 0000152Total Current Expenditures‐                                      ‐                      ‐                      ‐                             ‐                             ‐                    ‐                          ‐                           ‐               ‐                 ‐                    ‐                   ‐                     Administration/General153502‐6501‐560.11‐01 Supervisors153,998                       Labor46,858 33,586 18,5418,018 22,238 12,178 5,345 2,077 5,15600 153,998154502‐6501‐560.11‐02 Regular Staff384,202                       Labor116,905 83,792 46,257 20,004 55,481 30,383 13,336 5,183 12,86300 384,202155502‐6501‐560.11‐03 Seasonal Staff‐                                     NA0000000 0 0000156502‐6501‐560.11‐04 Staff Overtime23,822                          Labor7,248 5,1952,8681,240 3,440 1,884827 321 79800 23,822157Total Personal Service/Salaries562,022171,011 122,573 67,665 29,262 81,159 44,445 19,508 7,582 18,81600 562,022158502‐6501‐560.13‐01 Cell Phone2,610                             Labor794 569314136 37720691 35 8700 2,610159502‐6501‐560.13‐03 Vehicle Allowance‐                                     NA0000000 0 0000160Total Additional Compensation2,610794 569314136 37720691 35 8700 2,610161502‐6501‐560.14‐11 Medical Insurance73,192                          Labor22,271 15,9638,8123,811 10,569 5,788 2,541 987 2,45000 73,192162502‐6501‐560.14‐12 Life Insurance1,625                             Labor495 35419685 23512956 22 5400 1,625163502‐6501‐560.14‐14 Employee Assistance Prog413                                Labor126905021 603314 6 1400 413164502‐6501‐560.14‐15 Dental Insurance6,832                             Labor2,079 1,490823356 987540237 92 22900 6,832165502‐6501‐560.14‐16 Vision Insurance1,912                             Labor582 417230100 27615166 26 6400 1,912166502‐6501‐560.14‐17 MASA745                                Labor227 1639039 1085926 10 2500 745167502‐6501‐560.14‐18 Telephone Doc361                                Labor110794319 522913 5 1200 361168502‐6501‐560.14‐21 Taxes/FICA‐Medicare45,746                          Labor13,919 9,9775,5082,382 6,606 3,618 1,588 617 1,53200 45,746169502‐6501‐560.14‐31 Retirement/ICMA 401(A)5,513                             Labor1,678 1,202664287 796436191 74 18500 5,513170502‐6501‐560.14‐32 Retirement/PERA70,266                          Labor21,381 15,3258,4603,658 10,147 5,557 2,439 948 2,35200 70,266171502‐6501‐560.14‐35 Retirement/ F.P.P.A‐                                     NA0000000 0 0000172502‐6501‐560.14‐41 Workers' Compensation2,931                             Labor892 639353153 423232102 40 9800 2,931173502‐6501‐560.14‐90 Pension Benefit Expense‐                                     NA0000000 0 0000174502‐6501‐560.14‐99 Salary Capital Contra Act‐                                     NA0000000 0 0000175Total Employer Benefits209,53763,757 45,698 25,227 10,910 30,258 16,570 7,273 2,827 7,01500 209,537176502‐6501‐560.21‐01 Property34,397                          Net Plant10,581 4,9206,9172,031 3,280 4,611 1,354 61 64200 34,397177502‐6501‐560.21‐02 Liability9,493                             Labor2,889 2,0701,143494 1,371751330 128 31800 9,493178Total Insurance Premiums43,89113,470 6,9908,0602,525 4,651 5,362 1,683 189 96000 43,891179502‐6501‐560.22‐01 Auditing12,608                          RevReq2,931 2,1491,210634 1,425798423 135 437 2,4670 12,608180502‐6501‐560.22‐02 Engineering15,981                          Total Plant5,455 2,1842,6101,068 1,456 1,740712 297 45700 15,981181502‐6501‐560.22‐06 Medical2,028                             Labor617 442244106 29316070 27 6800 2,028182502‐6501‐560.22‐07 Recording Fees266                                Total Plant91364418 242912 5 800 266183502‐6501‐560.22‐08 Legal26,634                          Total Plant9,092 3,6414,3511,780 2,427 2,900 1,187 495 76200 26,634184502‐6501‐560.22‐09 Info Technology Services116,267                       Labor35,378 25,357 13,9986,054 16,790 9,195 4,036 1,568 3,89300 116,267Prepared by NewGen Strategies and Solutions Page 4 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total185502‐6501‐560.22‐10 Bank Fees2,314                             Total O&M706 487285123 32318882 32 77 130 2,314186502‐6501‐560.22‐24 GIS42,615                          Total Plant14,547 5,8256,9612,849 3,883 4,641 1,899 792 1,21900 42,615187502‐6501‐560.22‐33 Data Processing‐                                     NA0000000 0 0000188502‐6501‐560.22‐89 Utility Financial Studies‐                                     NA0000000 0 0000189502‐6501‐560.22‐98 Other64,789                          Total Plant22,116 8,856 10,5834,331 5,904 7,055 2,887 1,204 1,85300 64,789190Total Prof. Services/Fees283,50290,931 48,978 40,286 16,963 32,525 26,706 11,308 4,554 8,772 2,4800 283,502191502‐6501‐560.23‐01 Publication Fees6,670                             Labor2,030 1,455803347 963527232 90 22300 6,670192Total Publishing6,6702,030 1,455803347 963527232 90 22300 6,670193502‐6501‐560.24‐01 Equipment‐                                     NA0000000 0 0000194502‐6501‐560.24‐02 Real Property95,884                          Total Plant32,730 13,106 15,6626,410 8,738 10,442 4,273 1,781 2,74200 95,884195502‐6501‐560.24‐03 Lease‐                                     NA0000000 0 0000196Total Rentals95,88432,730 13,106 15,6626,410 8,738 10,442 4,273 1,781 2,74200 95,884197502‐6501‐560.25‐01 Maintenance Contracts99,108                          Total Plant33,830 13,547 16,1896,625 9,031 10,793 4,417 1,841 2,83400 99,108198502‐6501‐560.25‐02 Buildings1,065                             Total Plant364 14617471 9711647 20 3000 1,065199502‐6501‐560.25‐03 Furniture/Fixtures1,065                             Total Plant364 14617471 9711647 20 3000 1,065200502‐6501‐560.25‐04 Vehcile Equipment47,643                          Labor14,497 10,3915,7362,481 6,880 3,768 1,654 643 1,59500 47,643201502‐6501‐560.25‐05 Machinery/Tools533                                Total Plant182738736 495824 10 1500 533202502‐6501‐560.25‐09 Vehicle Repairs‐Fleet Shp123,872                       Labor37,692 27,016 14,9146,450 17,888 9,796 4,300 1,671 4,14700 123,872203502‐6501‐560.25‐44 Future Vehicle Purchase‐                                     NA0000000 0 0000204502‐6501‐560.25‐98 Other Equipment/Machinery533                                Total Plant182738736 495824 10 1500 533205Total Repair and Maintenance273,81987,110 51,390 37,361 15,769 34,090 24,704 10,513 4,214 8,66800 273,819206502‐6501‐560.26‐01 Office Supplies19,057                          Labor5,799 4,1562,294992 2,752 1,507661 257 63800 19,057207502‐6501‐560.26‐02 Postage7,623                             Labor2,319 1,662918397 1,101603265 103 25500 7,623208502‐6501‐560.26‐03 Printing Forms953                                Labor290 20811550 1387533 13 3200 953209502‐6501‐560.26‐06 Small Tools476                                Labor145 1045725 693817 6 1600 476210502‐6501‐560.26‐13 Medical2,382                             Labor725 520287124 34418883 32 8000 2,382211502‐6501‐560.26‐14 Laboratory‐                                     NA0000000 0 0000212502‐6501‐560.26‐15 Exhibit/Display‐                                     NA0000000 0 0000213502‐6501‐560.26‐17 Catering/Spec Circumstanc3,811                             Labor1,160 831459198 550301132 51 12800 3,811214502‐6501‐560.26‐23 Furniture/Fixtures4,764                             Labor1,450 1,039574248 688377165 64 16000 4,764215502‐6501‐560.26‐25 Energy Efficiency95,286                          Total Plant32,526 13,025 15,5656,370 8,683 10,376 4,247 1,770 2,72500 95,286216502‐6501‐560.26‐32 Data Processing Software19,057                          Labor5,799 4,1562,294992 2,752 1,507661 257 63800 19,057217502‐6501‐560.26‐33 Data Processing Equipment9,529                             Labor2,899 2,0781,147496 1,376754331 129 31900 9,529218502‐6501‐560.26‐39 Fuel & Oil47,643                          Labor14,497 10,3915,7362,481 6,880 3,768 1,654 643 1,59500 47,643219502‐6501‐560.26‐42 Office Equipment2,859                             Labor870 623344149 41322699 39 9600 2,859220502‐6501‐560.26‐43 Heavy Equipment1,906                             Labor580 41622999 27515166 26 6400 1,906221502‐6501‐560.26‐46 Communication Equipment19,057                          Labor5,799 4,1562,294992 2,752 1,507661 257 63800 19,057222Total Materials and Supplies234,40474,857 43,365 32,314 13,613 28,772 21,378 9,075 3,647 7,38200 234,404223502‐6501‐560.27‐02 Uniform Allowance1,906                             Labor580 41622999 27515166 26 6400 1,906224502‐6501‐560.27‐03 Vehicle Allowance‐                                     NA0000000 0 0000225502‐6501‐560.27‐04 Education/Training11,434                          Labor3,479 2,4941,377595 1,651904397 154 38300 11,434226502‐6501‐560.27‐05 Member Dues/Subscriptions12,387                          Labor3,769 2,7021,491645 1,789980430 167 41500 12,387227502‐6501‐560.27‐06 Employee Recognition3,335                             Labor1,015 727402174 482264116 45 11200 3,335228502‐6501‐560.27‐07 Mileage Reimbursement476                                Labor145 1045725 693817 6 1600 476229502‐6501‐560.27‐10 Meal Reimbursement‐Emerg.1,906                             Labor580 41622999 27515166 26 6400 1,906230502‐6501‐560.27‐21 Employee Recruitment‐                                     NA0000000 0 0000231Total Job Performance Expenses31,4449,568 6,8583,7861,637 4,541 2,487 1,091 424 1,05300 31,444232502‐6501‐560.28‐01 Telephone7,623                             Labor2,319 1,662918397 1,101603265 103 25500 7,623Prepared by NewGen Strategies and Solutions Page 5 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total233502‐6501‐560.28‐02 Natural Gas8,576                             Labor2,609 1,8701,032447 1,238678298 116 28700 8,576234502‐6501‐560.28‐03 Electrical Energy50,502                          Labor15,367 11,0146,0802,629 7,293 3,994 1,753 681 1,69100 50,502235502‐6501‐560.28‐04 Water4,288                             Labor1,305 935516223 619339149 58 14400 4,288236502‐6501‐560.28‐05 Sewer1,429                             Labor435 31217274 20611350 19 4800 1,429237502‐6501‐560.28‐06 Trash Disposal12,387                          Labor3,769 2,7021,491645 1,789980430 167 41500 12,387238Total Utility Expenditures84,80525,804 18,495 10,2104,415 12,246 6,706 2,944 1,144 2,83900 84,805239502‐6501‐560.29‐06 Interest on Deposits‐                                     NA0000000 0 0000240502‐6501‐560.29‐08 Payment In Lieu Of Taxes5,456                             RevReq1,268 930524274 617345183 58 189 1,0670 5,456241502‐6501‐560.29‐09 PUC Gross Receipt Taxes8,771                             RevReq2,039 1,495842441 991555294 94 304 1,7160 8,771242502‐6501‐560.29‐10 Franchise Fees152,475                       RevReq35,443 25,984 14,6357,670 17,230 9,646 5,113 1,634 5,285 29,8340 152,475243502‐6501‐560.91‐28 Housing‐                                     NA0000000 0 0000244Total Other Current Expenses166,70138,750 28,409 16,0008,385 18,838 10,546 5,590 1,787 5,778 32,6170 166,701245Total Administration/General1,995,287                    610,812        387,886        257,689              110,373              257,158       170,081             73,582                 28,274     64,336      35,097          ‐                    1,995,287     246TOTAL CUSTOMER SERVICE1,995,287                    610,812        387,886        257,689              110,373              257,158       170,081             73,582                 28,274     64,336      35,097          ‐                    1,995,287     247Total O&M Expense without Depr. Exp.6,338,1461,932,2501,335,031 780,555 336,488 884,289 513,520224,325 86,860 209,732 35,097 0 6,338,146248Total O&M Expense Excluding Purchased Power & Depr.6,338,146 1,932,250 1,335,031 780,555 336,488 884,289 513,520 224,325 86,860 209,732 35,0970 6,338,146249Debt Service:250502‐6700‐470.22‐10 Bank Fees‐                                     NA0000000 0 0000251502‐6700‐470.29‐67 Amort Exp/Bond Issue Cost‐                                     NA0000000 0 0000252502‐6700‐470.41‐01 Principal on Bonds400,000                       Total Plant136,540 54,676 65,339 26,740 36,451 43,559 17,826 7,431 11,43900 400,000253502‐6700‐470.41‐02 Interest on Bonds191,300                       Total Plant65,300 26,149 31,248 12,788 17,433 20,832 8,525 3,554 5,47100 191,300254502‐6700‐470.41‐05 Principal/Capital Lease‐                                     NA0000000 0 0000255502‐6700‐470.41‐06 Interest/Capital Lease‐                                     NA0000000 0 0000256Total Debt Service591,300 201,841 80,825 96,587 39,528 53,883 64,391 26,352 10,984 16,909 00 591,300257Other Funds258502‐6600‐491.90‐01 General1,998,043                    DA‐GFT0000000 0 0 1,998,0430 1,998,043259502‐6600‐491.90‐04 Community Reinvestment‐                                     NA0000000 0 0000260502‐6600‐491.90‐06 Medical Insurance‐                                     NA0000000 0 0000261502‐6600‐491.90‐07 Museum‐                                     NA0000000 0 0000262502‐6600‐491.90‐29 Fire Service Fund‐                                     NA0000000 0 0000263502‐6600‐491.90‐35 Vehicle Replacement‐                                     NA0000000 0 0000264502‐6600‐491.92‐31 Urban Renewal Authority‐                                     NA0000000 0 0000265Total Other Funds1,998,043 0 0 0 0 0 0 0 0 0 1,998,043 0 1,998,043266Change in Working Capita97,552                           O&M W/O Depr or PP 29,740 20,548 12,014 5,179 13,610 7,904 3,453 1,337 3,228 5400 97,552267Capital Paid from Current 268502‐7001‐580.32‐22 Building Remodeling‐                                     NA0000000 0 0000269502‐7001‐580.33‐30 Station Equipment‐                                     NA0000000 0 0000270502‐7001‐580.33‐31 Furniture/Fixtures‐                                     NA0000000 0 0000271502‐7001‐580.33‐32 Office Equipment‐                                     NA0000000 0 0000272502‐7001‐580.33‐33 Data Processing Equipment‐                                     NA0000000 0 0000273502‐7001‐580.33‐34 Meters106,537                       Metering ‐ Plant0000000 0 106,53700 106,537274502‐7001‐580.33‐35 Transformers159,806                       Transformers ‐ Plant000 95,88400 63,922 0 000 159,806275502‐7001‐580.33‐36 Communication Equipment152,458                       Labor46,390 33,250 18,3557,938 22,016 12,057 5,292 2,057 5,10400 152,458276502‐7001‐580.33‐37 Laboratory Equipment‐                                     NA0000000 0 0000277502‐7001‐580.33‐38 Shop Equipment‐                                     NA0000000 0 0000Prepared by NewGen Strategies and Solutions Page 6 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total278502‐7001‐580.33‐39 Stores Equipment‐                                     NA0000000 0 0000279502‐7001‐580.33‐41 Tools26,634                          Total Plant9,092 3,6414,3511,780 2,427 2,900 1,187 495 76200 26,634280502‐7001‐580.33‐98 Other Equipment172,591                       Total Plant58,914 23,591 28,192 11,538 15,728 18,795 7,692 3,206 4,93600 172,591281502‐7001‐580.34‐42 Trucks333,502                       Labor101,477 72,734 40,152 17,364 48,159 26,374 11,576 4,499 11,16500 333,502282502‐7001‐580.34‐98 Other Machinery/Equipment‐                                     NA0000000 0 0000283502‐7001‐580.35‐55 Street Lights21,307                          Total Plant7,273 2,9133,4811,424 1,942 2,320950 396 60900 21,307284502‐7001‐580.35‐56 Poles/Towers/Fixtures‐                                     NA0000000 0 0000285502‐7001‐580.35‐57 Power Line Construction312,732                       Overhead0 187,63900 125,09300 0 000 312,732286502‐7001‐580.35‐58 Inactive Underground‐                                     NA0000000 0 0000287502‐7001‐580.35‐59 Customer Service Lines‐                                     NA0000000 0 0000288502‐7001‐580.35‐62 UT System Master Plan‐                                     NA0000000 0 0000289502‐7001‐580.35‐66 Fiber Optic Install‐                                     NA0000000 0 0000290502‐7001‐580.37‐01 Software Development85,230                          Total Plant29,093 11,650 13,9225,698 7,767 9,281 3,798 1,583 2,43700 85,230291Total Capital 1,370,798 252,239 335,418 108,453 141,626 223,131 71,727 94,417 12,236 131,55100 1,370,798292Subtotal Revenue Requirement 10,395,839 2,416,070 1,771,822 997,608 522,821 1,174,913 657,542 348,547 111,416 361,420 2,033,6800 10,395,839293Less Other Income294Additional Heater‐                                     NA0000000 0 0000295Customer Contribution319,612                        RevReq 74,295 54,467 30,677 16,077 36,118 20,220 10,718 3,426 11,079 62,5360 319,612296Investment Income35,974                          RevReq8,362 6,1313,4531,810 4,065 2,276 1,206 386 1,247 7,0390 35,974297Info Technology Services‐                                     NA0000000 0 0000298Pole Rental9,000                             RevReq2,092 1,534864453 1,017569302 96 312 1,7610 9,000299Vehicle Work Orders‐                                     NA0000000 0 0000300Field Work Orders‐                                     NA0000000 0 0000301Development Fees‐                                     NA0000000 0 0000302Meter Reading‐                                     NA0000000 0 0000303Buildings‐                                     NA0000000 0 0000304Other‐                                     NA0000000 0 0000305Fiberoptic Lease‐                                     NA0000000 0 0000306Special Initial Reads‐                                     NA0000000 0 0000307Outdoor Area Lights9,552                             RevReq2,220 1,628917480 1,079604320 102 331 1,8690 9,552308Surge Arrestor895                                 Overhead 0 537 0 0 358 0 0 0 0 0 0 895309Write Off‐                                     NA0000000 0 0000310Electric Metering1,135                              Metering ‐ Plant0000000 0 1,13500 1,135311Total Miscellaneous Revenue376,16886,970 64,297 35,910 18,820 42,638 23,669 12,546 4,011 14,104 73,2050 376,168312Total Other Income376,168 86,970 64,297 35,910 18,820 42,638 23,669 12,546 4,011 14,104 73,2050 376,168313Forecasted Under‐Recovery (per Financial Plan)535,391                       RevReq124,453 91,240 51,387 26,931 60,502 33,870 17,954 5,739 18,558 104,756 0 535,391314Total O&M Expense without Depr or PP6,338,146 1,932,250 1,335,031 780,555 336,488 884,289 513,520 224,325 86,860 209,732 35,0970 6,338,146315Debt Service591,300 201,841 80,825 96,587 39,528 53,883 64,391 26,352 10,984 16,909 00 591,300316Total Other Funds1,998,043 0 0 0 0 0 0 0 0 0 1,998,043 0 1,998,043317Change in Working Capital97,552 29,740 20,548 12,014 5,179 13,610 7,904 3,453 1,337 3,228 540 0 97,552318Capital Paid from Current Earnings1,370,798 252,239 335,418 108,453 141,626 223,131 71,727 94,417 12,236 131,55100 1,370,798319Less Other Income376,168 86,970 64,297 35,910 18,820 42,638 23,669 12,546 4,011 14,104 73,2050 376,168320Less Planned Under‐Recovery (per Financial Plan)535,391 124,453 91,240 51,387 26,931 60,502 33,870 17,954 5,739 18,558 104,7560 535,391321Total Revenue Requireme9,484,2802,204,647 1,616,286 910,311 477,070 1,071,774 600,002 318,047 101,667 328,758 1,855,7190 9,484,280322ALLOCATION FACTORS323Direct Assignment Allocators32400000000101Prepared by NewGen Strategies and Solutions Page 7 of 8DRAFT Estes Park Power and CommunicationsSchedule 4Classification of Distribution CostsAB CDEFGHIJKLMNOPLineTest YearDemand RelatedCustomer RelatedDirect AssignmentNo.Account2022Allocation Factor Substations Overhead‐D Underground‐D Transformers‐D Overhead‐C Underground‐C Transformers‐C Services Metering Outdoor Ltg Street Ltg Total325Outdoor LightingOutdoor Ltg0% 0%0%0% 0%0%0% 0% 0% 100% 0% 100%3261,932,250 1,335,031 780,555 336,488 884,289 513,520 224,325 86,860 209,732 35,0970 6,338,146327Total O&MTotal O&M30% 21%12%5% 14%8%4% 1% 3% 1% 0% 100%3281,932,250 1,335,031 780,555 336,488 884,289 513,520 224,325 86,860 209,732 35,0970 6,338,146329O&M W/O Depr or PPO&M W/O Depr or PP30% 21%12%5% 14%8%4% 1% 3% 1% 0% 100%330Total Distribution Excluding Labor994,530 712,833 393,515 170,177 471,986 258,476 113,451 44,092 109,42700 3,268,487331LaborLabor30% 22%12%5% 14%8%3% 1% 3% 0% 0% 100%3324,640,616 2,157,629 3,033,598 890,679 1,438,419 2,022,399 593,786 26,744 281,43915,085,308333Net Plant (without lighting)Net Plant31% 14%20%6% 10%13%4% 0% 2% 0% 0% 100%3348,982,4038,982,403335Substations ‐ PlantSubstations ‐ Plant100% 0%0%0% 0%0%0% 0% 0% 0% 0% 100%3363,596,9062,397,9385,994,844337OverheadOverhead0% 60%0%0% 40%0%0% 0% 0% 0% 0% 100%3384,298,3452,865,5637,163,908339UndergroundUnderground0% 0%60%0% 0%40%0% 0% 0% 0% 0% 100%3401,759,0861,172,7242,931,810341Transformers ‐ PlantTransformers ‐ Plant0% 0%0%60% 0%0%40% 0% 0% 0% 0% 100%342488,822488,822343ServicesServices0% 0%0%0% 0%0%0% 100% 0% 0% 0% 100%344752,509752,509345Metering ‐ PlantMetering ‐ Plant0% 0%0%0% 0%0%0% 0% 100% 0% 0% 100%34611347Direct Assign General Fund TransferDA‐GFT0% 0%0%0% 0%0%0% 0% 0% 100% 0% 100%3488,982,403 3,596,906 4,298,345 1,759,086 2,397,938 2,865,563 1,172,724 488,822 752,50910 26,314,2973490000000 0 0(1) 0(1)3508,982,403 3,596,906 4,298,345 1,759,086 2,397,938 2,865,563 1,172,724 488,822 752,50900 26,314,296351Total Plant (without lighting)Total Plant34% 14%16%7% 9%11%4% 2% 3% 0% 0% 100%3523,596,906 4,298,3457,895,251353Overhead/UndergroundOverhead/Underground0% 46%54%0% 0%0%0% 0% 0% 0% 0% 100%3542,204,647 1,616,286 910,311 477,070 1,071,774 600,002 318,047 101,667 328,758 1,855,7190 9,484,280355Revenue RequirementRevReq23% 17%10%5% 11%6%3% 1% 3% 20% 0% 100%35631063373357OH Miles of LineOH Miles Line83% 0%0%0% 17%0%0% 0% 0% 0% 0% 100%35815829188359UG Miles of LineUG Miles Line84% 0%0%0% 16%0%0% 0% 0% 0% 0% 100%360468000 9200 0 000 561361Total Miles of LineAll Miles Line84% 0%0%0% 16%0%0% 0% 0% 0% 0% 100%362000000000000363Not ApplicableNA0% 0%0%0% 0%0%0% 0% 0% 0% 0% 0%Prepared by NewGen Strategies and Solutions Page 8 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total1Operation and Maintenance Expense2Purchased Power3502‐6100‐520.28‐08Purchased Power Supply‐                            NA0 04502‐6100‐520.28‐18Wind Power‐                             NA 0 05502‐6100‐520.28‐19Wheeling Chgs‐FR Hydro‐                            NA0 06Total Purchased Power‐                            ‐                  ‐                  7TOTAL PURCHASED POWER‐                            ‐                  ‐                  8Distribution9502‐6301‐540.11‐01Supervisors‐                            NA0 010502‐6301‐540.11‐02Regular Staff‐                            NA0 011502‐6301‐540.11‐03Seasonal Staff‐                            NA0 012502‐6301‐540.11‐04Staff Overtime‐                            NA0 013502‐6301‐540.11‐05Seasonal Overtime‐                            NA0 014Total Personal Services/Salaries‐                            ‐                  ‐                  15502‐6301‐540.13‐01Cell Phone‐                            NA0 016502‐6301‐540.13‐03Vehicle Allowance‐                            NA0 017Total Additional Compensation‐                            ‐                  ‐                  18502‐6301‐540.14‐11Medical Insurance‐                            NA0 019502‐6301‐540.14‐12Life Insurance‐                            NA0 020502‐6301‐540.14‐14Employee Assistance Prog‐                            NA0 021502‐6301‐540.14‐15Dental Insurance‐                             NA 0 022502‐6301‐540.14‐16Vision Insurance‐                            NA0 023502‐6301‐540.14‐17MASA‐                            NA0 024502‐6301‐540.14‐18Telephone Doc‐                            NA0 025502‐6301‐540.14‐21Taxes/FICA‐Medicare‐                            NA0 026502‐6301‐540.14‐31Retirement/ICMA 401(A)‐                            NA0 027502‐6301‐540.14‐32Retirement/PERA‐                            NA0 028502‐6301‐540.14‐41Workers' Compensation‐                            NA0 029502‐6301‐540.14‐90Pension Benefit Expense‐                            NA0 030502‐6301‐540.14‐99Salary Capital Contra Act‐                            NA0 031Total Employer Benefits‐                            ‐                  ‐                  32502‐6301‐540.21‐01Property‐                            NA0 033502‐6301‐540.21‐02Liability‐                            NA0 034502‐6301‐540.21‐50Unemployment‐                            NA0 035Total Insurance Premiums‐                             ‐                  ‐                  36502‐6301‐540.22‐02Engineering‐                            NA0 037502‐6301‐540.22‐13Contract/Skilled Services‐                            NA0 038502‐6301‐540.22‐14Lab Testing‐                            NA0 039502‐6301‐540.22‐24GIS‐                            NA0 040502‐6301‐540.22‐26Insurance Calims‐                            NA0 041502‐6301‐540.22‐30Land Use Fees‐                            NA0 042502‐6301‐540.22‐98Other‐                            NA0 0Prepared by NewGen Strategies and Solutions Page 1 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total43Total Prof. Services/Fees‐                            ‐                  ‐                  44502‐6301‐540.24‐02Real Property‐                            NA0 045Total Rentals‐                            ‐                  ‐                  46502‐6301‐540.25‐01Maintenance Contracts‐                            NA0 047502‐6301‐540.25‐02Buildings‐                            NA0 048502‐6301‐540.25‐05Machinery/Tools‐                            NA0 049502‐6301‐540.25‐06Meters‐                            NA0 050502‐6301‐540.25‐07Transformer‐                            NA0 051502‐6301‐540.25‐08Laboratory‐                            NA0 052502‐6301‐540.25‐30Street Lights‐                            NA0 053502‐6301‐540.25‐31Substation‐                             NA 0 054502‐6301‐540.25‐32Power Line Maintenance‐                            NA0 055502‐6301‐540.25‐33Inactive Underground Main‐                            NA0 056502‐6301‐540.25‐34Customer Service Lines‐                            NA0 057502‐6301‐540.25‐98Other Equipment/Machinery‐                            NA0 058Total Repair and Maintenance‐                            ‐                  ‐                  59502‐6301‐540.26‐01Office Supplies‐                            NA0 060502‐6301‐540.26‐04Freight/Shipping‐                            NA0 061502‐6301‐540.26‐05Janitorial‐                            NA0 062502‐6301‐540.26‐06Small Tools‐                             NA 0 063502‐6301‐540.26‐07Small Hardware‐                            NA0 064502‐6301‐540.26‐19Traffic Control‐                            NA0 065502‐6301‐540.26‐20Electrical‐                            NA0 066502‐6301‐540.26‐33Data Processing Equipment‐                            NA0 067502‐6301‐540.26‐34Meters‐                            NA0 068502‐6301‐540.26‐48Shop Equipment‐                            NA0 069502‐6301‐540.26‐55Street Lights‐                            NA0 070502‐6301‐540.26‐57Overhead Lines‐                            NA0 071Total Materials and Supplies‐                            ‐                  ‐                  72502‐6301‐540.27‐01Personal Safety Equipment‐                            NA0 073502‐6301‐540.27‐03Vehicle Allowance‐                            NA0 074502‐6301‐540.27‐04Education/Training‐                            NA0 075502‐6301‐540.27‐06Employee Recognition‐                            NA0 076502‐6301‐540.27‐07Mileage Reimbursement‐                            NA0 077502‐6301‐540.27‐21Employee Recruitment‐                            NA0 078Total Job Performance Expenses‐                             ‐                  ‐                  79502‐6301‐540.29‐90Short/Over Inventory Acct‐                            NA0 080502‐6301‐540.29‐95Depreciation‐                            NA0 081502‐6301‐540.29‐97Accumulated Pant‐                            NA0 082Total Other Current Expenses‐                            ‐                  ‐                  83TOTAL DISTRIBUTION00 0Prepared by NewGen Strategies and Solutions Page 2 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total84Customer ServicesCurrent Expenditures85502‐6401‐550.11‐01Supervisors71,737                 Customer 71,737 71,73786502‐6401‐550.11‐02Regular Staff146,163               Customer 146,163 146,16387502‐6401‐550.11‐03Seasonal Staff‐                             Customer0 088502‐6401‐550.11‐04Staff Overtime13,850                 Customer 13,850 13,85089502‐6401‐550.11‐05Seasonal Overtime80                          Customer80 8090Total Personal Service/Salaries231,830               231,830      231,830     91502‐6401‐550.13‐01Cell Phone419                      Customer419 41992502‐6401‐550.13‐03Vehicle Allowance‐                             Customer0 093Total Additional Compensation419                      419              419             94502‐6401‐550.14‐11Medical Insurance55,635                 Customer 55,635 55,63595502‐6401‐550.14‐12Life Insurance908                      Customer908 90896502‐6401‐550.14‐14Employee Assistance Prog230                      Customer230 23097502‐6401‐550.14‐15Dental Insurance3,987                   Customer3,987 3,98798502‐6401‐550.14‐16Vision Insurance1,027                   Customer1,027 1,02799502‐6401‐550.14‐17MASA416                      Customer416 416100502‐6401‐550.14‐18Telephone Doc202                      Customer202 202101502‐6401‐550.14‐21Taxes/FICA‐Medicare18,870                 Customer 18,870 18,870102502‐6401‐550.14‐31Retirement/ICMA 401(A)‐                             Customer0 0103502‐6401‐550.14‐32Retirement/PERA31,762                 Customer 31,762 31,762104502‐6401‐550.14‐41Workers' Compensation763                      Customer763 763105502‐6401‐550.14‐90Pension Benefit Expense‐                             Customer0 0106502‐6401‐550.14‐99Salary Capital Contra Act‐                             Customer0 0107Total Employer Benefits113,799               113,799      113,799     108502‐6401‐550.21‐02Liability1,681                    Customer 1,681 1,681109502‐6401‐550.21‐50Unemployment‐                             Customer0 0110Total Insurance Premiums1,681                   1,681         1,681         111502‐6401‐550.22‐09Info Technology Services‐                             Customer0 0112502‐6401‐550.22‐10Bank Fees533                      Customer533 533113502‐6401‐550.22‐13Contract/Skilled Services‐                             Customer0 0114502‐6401‐550.22‐26Insurance Claims‐                             Customer0 0115502‐6401‐550.22‐98Other1,233                   Customer1,233 1,233116Total Prof. Services/Fees1,765                   1,765         1,765         117502‐6401‐550.23‐01Publication Fees‐                             Customer0 0118Total Publishing‐                            ‐                  ‐                  119502‐6401‐550.24‐01Equipment1,278                   Customer1,278 1,278120502‐6401‐550.24‐03Lease4,800                   Customer4,800 4,800121Total Rentals6,078                   6,078         6,078         122502‐6401‐550.25‐01Maintenance Contracts8,789                   Customer8,789 8,789123502‐6401‐550.25‐03Furniture/Fixtures‐                             Customer0 0Prepared by NewGen Strategies and Solutions Page 3 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total124502‐6401‐550.25‐98Other Equipment/Machinery533                       Customer 533 533125Total Repair and Maintenance9,322                   9,322         9,322         126502‐6401‐550.26‐01Office Supplies3,729                   Customer3,729 3,729127502‐6401‐550.26‐02Postage42,517                 Customer 42,517 42,517128502‐6401‐550.26‐03Printing Forms27,840                 Customer 27,840 27,840129502‐6401‐550.26‐04Freight/Shipping799                      Customer799 799130502‐6401‐550.26‐17Catering/Spec Circumstanc799                      Customer799 799131502‐6401‐550.26‐23Furniture/Fixtures2,131                    Customer 2,131 2,131132502‐6401‐550.26‐32Data Processing Software3,018                   Customer3,018 3,018133502‐6401‐550.26‐33Data Processing Equipment2,131                    Customer 2,131 2,131134502‐6401‐550.26‐42Office Equipment799                      Customer799 799135502‐6401‐550.26‐46Communication Equipment‐                             Customer0 0136Total Materials and Supplies83,763                 83,763       83,763       137502‐6401‐550.27‐04Education/Training13,317                 Customer 13,317 13,317138502‐6401‐550.27‐05Member Dues/Subscriptions533                      Customer533 533139502‐6401‐550.27‐06Employee Recognition266                      Customer266 266140502‐6401‐550.27‐07Mileage Reimbursement160                       Customer 160 160141502‐6401‐550.27‐21Employee Recruitment‐                             Customer0 0142Total Job Performance Expenses14,276                 14,276       14,276       143502‐6401‐550.29‐07Uncollectible Accounts15,981                 Customer 15,981 15,981144502‐6401‐550.29‐25Promotion‐                             Customer 0 0145502‐6401‐550.29‐31Uncollected Taxes‐                             Customer0 0146Total Other Current Expenses15,981                 15,981       15,981       147Total Current Expenditures478,914               478,914      478,914     Administration/General148502‐6501‐560.11‐01Supervisors18,184                 Customer 18,184 18,184149502‐6501‐560.11‐02Regular Staff45,366                 Customer 45,366 45,366150502‐6501‐560.11‐03Seasonal Staff‐                             Customer0 0151502‐6501‐560.11‐04Staff Overtime2,813                   Customer2,813 2,813152Total Personal Service/Salaries66,363                 66,363       66,363       153502‐6501‐560.13‐01Cell Phone308                      Customer308 308154502‐6501‐560.13‐03Vehicle Allowance‐                             Customer0 0155Total Additional Compensation308                      308              308             156502‐6501‐560.14‐11Medical Insurance8,642                   Customer8,642 8,642157502‐6501‐560.14‐12Life Insurance192                      Customer192 192158502‐6501‐560.14‐14Employee Assistance Prog49                          Customer49 49159502‐6501‐560.14‐15Dental Insurance807                      Customer807 807160502‐6501‐560.14‐16Vision Insurance226                       Customer 226 226161502‐6501‐560.14‐17MASA88                          Customer88 88162502‐6501‐560.14‐18Telephone Doc43                          Customer 43 43163502‐6501‐560.14‐21Taxes/FICA‐Medicare5,402                   Customer5,402 5,402Prepared by NewGen Strategies and Solutions Page 4 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total164502‐6501‐560.14‐31Retirement/ICMA 401(A)651                      Customer651 651165502‐6501‐560.14‐32Retirement/PERA8,297                   Customer8,297 8,297166502‐6501‐560.14‐35Retirement/ F.P.P.A‐                             Customer0 0167502‐6501‐560.14‐41Workers' Compensation346                      Customer346 346168502‐6501‐560.14‐90Pension Benefit Expense‐                             Customer0 0169502‐6501‐560.14‐99Salary Capital Contra Act‐                             Customer0 0170Total Employer Benefits24,742                 24,742       24,742       171502‐6501‐560.21‐01Property‐                             Customer0 0172502‐6501‐560.21‐02Liability‐                             Customer0 0173Total Insurance Premiums‐                             ‐                  ‐                  174502‐6501‐560.22‐01Auditing904                      Customer904 904175502‐6501‐560.22‐02Engineering‐                             Customer0 0176502‐6501‐560.22‐06Medical239                      Customer239 239177502‐6501‐560.22‐07Recording Fees‐                             Customer0 0178502‐6501‐560.22‐08Legal‐                             Customer0 0179502‐6501‐560.22‐09Info Technology Services13,729                  Customer 13,729 13,729180502‐6501‐560.22‐10Bank Fees292                      Customer292 292181502‐6501‐560.22‐24GIS‐                             Customer0 0182502‐6501‐560.22‐33Data Processing‐                             Customer0 0183502‐6501‐560.22‐89Utility Financial Studies‐                             Customer0 0184502‐6501‐560.22‐98Other‐                             Customer0 0185Total Prof. Services/Fees15,164                 15,164        15,164       186502‐6501‐560.23‐01Publication Fees788                      Customer788 788187Total Publishing788                      788              788             188502‐6501‐560.24‐01Equipment‐                             Customer0 0189502‐6501‐560.24‐02Real Property‐                             Customer0 0190502‐6501‐560.24‐03Lease‐                             Customer0 0191Total Rentals‐                            ‐                  ‐                  192502‐6501‐560.25‐01Maintenance Contracts‐                             Customer0 0193502‐6501‐560.25‐02Buildings‐                             Customer0 0194502‐6501‐560.25‐03Furniture/Fixtures‐                             Customer0 0195502‐6501‐560.25‐04Vehcile Equipment5,626                   Customer5,626 5,626196502‐6501‐560.25‐05Machinery/Tools‐                             Customer0 0197502‐6501‐560.25‐09Vehicle Repairs‐Fleet Shp14,627                 Customer 14,627 14,627198502‐6501‐560.25‐44Future Vehicle Purchase‐                             Customer0 0199502‐6501‐560.25‐98Other Equipment/Machinery‐                             Customer0 0200Total Repair and Maintenance20,252                 20,252        20,252       201502‐6501‐560.26‐01Office Supplies2,250                   Customer2,250 2,250202502‐6501‐560.26‐02Postage900                      Customer900 900203502‐6501‐560.26‐03Printing Forms113                      Customer113 113204502‐6501‐560.26‐06Small Tools56                          Customer 56 56205502‐6501‐560.26‐13Medical281                      Customer281 281Prepared by NewGen Strategies and Solutions Page 5 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total206502‐6501‐560.26‐14Laboratory‐                             Customer0 0207502‐6501‐560.26‐15Exhibit/Display138,499               Customer 138,499 138,499208502‐6501‐560.26‐17Catering/Spec Circumstanc450                      Customer450 450209502‐6501‐560.26‐23Furniture/Fixtures563                      Customer563 563210502‐6501‐560.26‐25Energy Efficiency11,251                 Customer 11,251 11,251211502‐6501‐560.26‐32Data Processing Software2,250                   Customer2,250 2,250212502‐6501‐560.26‐33Data Processing Equipment1,125                    Customer 1,125 1,125213502‐6501‐560.26‐39Fuel & Oil5,626                   Customer5,626 5,626214502‐6501‐560.26‐42Office Equipment338                      Customer338 338215502‐6501‐560.26‐43Heavy Equipment225                      Customer225 225216502‐6501‐560.26‐46Communication Equipment2,250                   Customer2,250 2,250217Total Materials and Supplies166,177               166,177      166,177     218502‐6501‐560.27‐02Uniform Allowance225                      Customer225 225219502‐6501‐560.27‐03Vehicle Allowance‐                             Customer0 0220502‐6501‐560.27‐04Education/Training1,350                   Customer1,350 1,350221502‐6501‐560.27‐05Member Dues/Subscriptions1,463                   Customer1,463 1,463222502‐6501‐560.27‐06Employee Recognition394                      Customer394 394223502‐6501‐560.27‐07Mileage Reimbursement56                          Customer 56 56224502‐6501‐560.27‐10Meal Reimbursement‐Emerg.225                      Customer225 225225502‐6501‐560.27‐21Employee Recruitment‐                             Customer0 0226Total Job Performance Expenses3,713                   3,713         3,713         227502‐6501‐560.28‐01Telephone900                      Customer900 900228502‐6501‐560.28‐02Natural Gas1,013                   Customer1,013 1,013229502‐6501‐560.28‐03Electrical Energy5,963                   Customer5,963 5,963230502‐6501‐560.28‐04Water506                      Customer506 506231502‐6501‐560.28‐05Sewer169                       Customer 169 169232502‐6501‐560.28‐06Trash Disposal1,463                   Customer1,463 1,463233Total Utility Expenditures10,014                 10,014       10,014       234502‐6501‐560.29‐06Interest on Deposits1,278                   Customer1,278 1,278235502‐6501‐560.29‐08Payment In Lieu Of Taxes391                      Customer391 391236502‐6501‐560.29‐09PUC Gross Receipt Taxes629                       Customer 629 629237502‐6501‐560.29‐10Franchise Fees10,934                 Customer 10,934 10,934238502‐6501‐560.91‐28Housing‐                             Customer0 0239Total Other Current Expenses13,233                 13,233       13,233       240Total Administration/General320,754               320,754      320,754     241TOTAL CUSTOMER SERVICE799,668               799,668      799,668     242Total O&M Expense without Depr. Exp.799,668 799,668 799,668243Total O&M Expense Excluding Purchased Power & D799,668799,668 799,668244Debt Service:245502‐6700‐470.22‐10Bank Fees‐                             Customer0 0Prepared by NewGen Strategies and Solutions Page 6 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total246502‐6700‐470.29‐67Amort Exp/Bond Issue Cost‐                             Customer 0 0247502‐6700‐470.41‐01Principal on Bonds‐                             Customer0 0248502‐6700‐470.41‐02Interest on Bonds‐                             Customer0 0249502‐6700‐470.41‐05Principal/Capital Lease‐                             Customer0 0250502‐6700‐470.41‐06Interest/Capital Lease‐                             Customer0 0251Total Debt Service000252Other Funds253502‐6600‐491.90‐01General‐                             Customer 0 0254502‐6600‐491.90‐04Community Reinvestment‐                             Customer0 0255502‐6600‐491.90‐06Medical Insurance‐                             Customer0 0256502‐6600‐491.90‐07Museum‐                             Customer0 0257502‐6600‐491.90‐29Fire Service Fund‐                             Customer0 0258502‐6600‐491.90‐35Vehicle Replacement‐                             Customer0 0259502‐6600‐491.92‐31Urban Renewal Authority‐                             Customer0 0260Total Other Funds000261Change in Working Capital12,308                  Customer 12,308 12,308262Capital Paid from Current Earnings263502‐7001‐580.32‐22Building Remodeling‐                             Customer0 0264502‐7001‐580.33‐30Station Equipment‐                             Customer0 0265502‐7001‐580.33‐31Furniture/Fixtures‐                             Customer0 0266502‐7001‐580.33‐32Office Equipment‐                             Customer0 0267502‐7001‐580.33‐33Data Processing Equipment‐                             Customer0 0268502‐7001‐580.33‐34Meters‐                             Customer0 0269502‐7001‐580.33‐35Transformers‐                             Customer0 0270502‐7001‐580.33‐36Communication Equipment18,002                 Customer 18,002 18,002271502‐7001‐580.33‐37Laboratory Equipment‐                             Customer0 0272502‐7001‐580.33‐38Shop Equipment‐                             Customer0 0273502‐7001‐580.33‐39Stores Equipment‐                             Customer0 0274502‐7001‐580.33‐41Tools‐                             Customer0 0275502‐7001‐580.33‐98Other Equipment‐                             Customer0 0276502‐7001‐580.34‐42Trucks39,380                  Customer 39,380 39,380277502‐7001‐580.34‐98Other Machinery/Equipment‐                             Customer0 0278502‐7001‐580.35‐55Street Lights‐                             Customer0 0279502‐7001‐580.35‐56Poles/Towers/Fixtures‐                             Customer0 0280502‐7001‐580.35‐57Power Line Construction‐                             Customer0 0281502‐7001‐580.35‐58Inactive Underground‐                             Customer0 0282502‐7001‐580.35‐59Customer Service Lines319,612               Customer 319,612 319,612283502‐7001‐580.35‐62UT System Master Plan‐                             Customer 0 0284502‐7001‐580.35‐66Fiber Optic Install‐                             Customer0 0285502‐7001‐580.37‐01Software Development‐                             Customer0 0286Total Capital 376,994 376,994 376,994287Subtotal Revenue Requirement 1,188,970 1,188,970 1,188,970288Less Other IncomePrepared by NewGen Strategies and Solutions Page 7 of 8DRAFT Estes Park Power and CommunicationsSchedule 5Classification of Customer CostsAB CDEFLine No.AccountAccount Description Test Year 2022 Allocation Factor Customer Total289Additional Heater656                      Customer656 656290Customer Contribution‐                             Customer0 0291Investment Income2,580                   Customer2,580 2,580292Info Technology Services‐                             Customer0 0293Pole Rental‐                             Customer0 0294Vehicle Work Orders‐                             Customer 0 0295Field Work Orders400,000               Customer 400,000 400,000296Development Fees‐                             Customer0 0297Meter Reading40,000                 Customer 40,000 40,000298Buildings‐                             Customer0 0299Other50,000                 Customer 50,000 50,000300Fiberoptic Lease‐                             Customer0 0301Special Initial Reads13,000                 Customer 13,000 13,000302Outdoor Area Lights‐                             Customer0 0303Surge Arrestor‐                             Customer0 0304Write Off2,608                    Customer 2,608 2,608305Electric Metering‐                             Customer 0 0306Total Miscellaneous Revenue508,844508,844 508,844307Total Other Income508,844 508,844 508,844308Forecasted Under‐Recovery (per Financial Plan)‐                            Customer00309Total O&M Expense without Depr or PP799,668 799,668 799,668310Debt Service000311Total Other Funds000312Change in Working Capital12,308 12,308 12,308313Capital Paid from Current Earnings376,994 376,994 376,994314Less Other Income508,844 508,844 508,844315Less Planned Under‐Recovery (per Financial Plan)000316Total Revenue Requirement680,126680,126 680,126317ALLOCATION FACTORS318Allocators31911320CustomerCustomer100% 100%32100322Not ApplicableNA0% 0%Prepared by NewGen Strategies and Solutions Page 8 of 8DRAFT Estes Park Power and CommunicationsSchedule 6Cost of Service by Customer Class B  C D E F G H I J K L MLineNo.TotalAllocation FactorResidentialSmall CommercialSmall Commercial Energy Time‐of‐DayLarge CommercialLarge Commercial Time‐of‐DayMunicipal RateRMNP Administrative HousingRMNP Small AdministrativeRMNP Large AdministrativeTotal1Production2Customer509,556                                      No. Customers W/O RMNP 349,109 100,931 1,226 48,299 433 9,559000 509,5563Energy Summer (En)1,360,770 NEFL @ Trans ‐ PR Summer 522,735 344,569 6,421 445,769 3,401 37,874000 1,360,7704Energy Non‐Summer (En)3,217,708 NEFL @ Trans ‐ PR Winter 1,564,232 703,545 18,188 847,008 1,594 83,141000 3,217,7085Renewable Tariff 7 Adder0NEFL @ Trans00000 000006Renewable Intermittent Adder385,609NEFL @ Trans175,769 88,274 2,073 108,880 421 10,192000 385,6097Demand Summer (D)432,250 Summer PR CP Platte River 210,336 100,864 1,377 108,795 823 10,055000 432,2508Demand Non‐Summer (D)715,416 Winter PR CP Platte River385,877 145,191 3,158 164,320 312 16,557000 715,4169Demand Transmission1,519,087 Transmission with Ratchet 771,107 324,602 7,009 378,229 1,534 36,608000 1,519,08710DA RMNP0NA00000 0000011Subtotal PRPA8,140,3963,979,163 1,807,977 39,451 2,101,301 8,517 203,986000 8,140,39612PILOT, Franchise Fees and Other127,415PRPA Bill62,283 28,299 617 32,890 133 3,193000 127,41513Total Production8,267,811                                    4,041,446        1,836,276    40,069           2,134,191    8,650            207,179     ‐                            ‐                           ‐                           8,267,811      14CheckTRUE15Distribution16Demand Related17Substations2,204,647 9 NCP W/ RMNP1,119,763 465,436 10,020 537,634 2,419 53,0222374,537 11,579 2,204,64718Overhead1,616,286 9 NCP W/ RMNP820,928 341,223 7,346 394,154 1,773 38,8721743,326 8,489 1,616,28619Underground910,311 9 NCP W/ RMNP462,356 192,181 4,137 221,992 999 21,893981,873 4,781 910,31120Transformers477,070 Sum of Max Demands W/ RMNP 316,610 86,551 1,403 61,693 353 8,27655800 1,329 477,07021Subtotal ‐ Distribution ‐ Demand Related5,208,3142,719,658 1,085,391 22,907 1,215,471 5,544 122,064564 10,537 26,179 5,208,31422Customer Related23Overhead1,071,774 No. Customers W/ RMNP732,309 211,718 2,571 101,315 907 20,0513631,996544 1,071,77424Underground600,002 No. Customers W/ RMNP409,962 118,524 1,439 56,718 508 11,2252031,117305 600,00225Transformers318,047 No. Customers W/ RMNP217,311 62,827 763 30,065 269 5,950108592162 318,04726Services101,667 No. Customers W/ RMNP69,466 20,083 244 9,611 86 1,9023418952 101,66727Metering328,758 No. Customers W/ RMNP224,630 64,943 789 31,077 278 6,151111612167 328,75828Subtotal ‐ Distribution ‐ Customer Related2,420,2471,653,678 478,094 5,805 228,786 2,049 45,2798204,507 1,229 2,420,24729Direct Assignment30General Fund Transfer1,855,719GFT463,930 922,522 11,201 441,461 3,953 01,5818,697 2,372 1,855,719310NA000000000032Subtotal ‐ Distribution ‐ Direct Assignment1,855,719463,930 922,522 11,201 441,461 3,953 01,5818,697 2,372 1,855,71933Total Distribution9,484,280 4,837,266 2,486,007 39,913 1,885,719 11,546 167,343 2,964 23,742 29,781 9,484,28034CheckTRUE35Customer36Customer680,126 No. Customers W/ RMNP464,708 134,352 1,631 64,292 576 12,7242301,267345 680,12637Total Customer680,126 464,708 134,352 1,631 64,292 576 12,724 230 1,267 345 680,12638CheckTRUE39Total Cost of Service18,432,217                                  9,343,420        4,456,635   81,613          4,084,202   20,772          387,246    3,195                  25,009                30,126               18,432,217    41COS ($/kWh)$0.1622 $0.1540 $0.1201 $0.1144 $0.1506 $0.1159 $0.3461 $0.0929 $0.0430 $0.145842Load Factor17.8% 32.7% 47.4% 56.6% 38.2% 39.5% 25.9%DescriptionAPrepared by NewGen Strategies and Solutions Page 1 of 3DRAFT Estes Park Power and CommunicationsSchedule 6Cost of Service by Customer Class B  C D E F G H I J K L MLineNo.TotalAllocation FactorResidentialSmall CommercialSmall Commercial Energy Time‐of‐DayLarge CommercialLarge Commercial Time‐of‐DayMunicipal RateRMNP Administrative HousingRMNP Small AdministrativeRMNP Large AdministrativeTotalDescriptionA43ALLOCATION FACTORS44Fundamental Allocators ‐ Jurisdictional4514,411 5,867 120 7,275 70 687000 28,43146Demand (1 CP) Estes Park1  CP Estes Park51% 21% 0% 26% 0% 2%0%0%0% 100%4740,757 14,546 322 15,624 22 1,807000 73,07848Demand (3 CP) Estes Park3 CP Estes Park56% 20% 0% 21% 0% 2%0%0%0% 100%4952,072 19,443 429 20,875 29 2,276000 95,12550Demand (4 CP) Estes Park4 CP Estes Park55% 20% 0% 22% 0% 2%0%0%0% 100%5169,868 30,067 651 33,549 70 3,401000 137,60752Demand (6 CP) Estes Park6 CP Estes Park51% 22% 0% 24% 0% 2%0%0%0% 100%53124,605 52,516 1,136 61,054 235 5,915000 245,46054Demand (12 CP) Estes Park12 CP Estes Park51% 21% 0% 25% 0% 2%0%0%0% 100%5513,473 4,871 124 5,585 48 578000 24,67956Demand (1 CP) Platte River1  CP Platte River55% 20% 1% 23% 0% 2%0%0%0% 100%5739,260 13,448 292 13,567 20 1,523000 68,11058Demand (3 CP) Platte River3 CP Platte River58% 20% 0% 20% 0% 2%0%0%0% 100%5951,015 17,088 365 18,889 27 2,101000 89,48560Demand (4 CP) Platte River4 CP Platte River57% 19% 0% 21% 0% 2%0%0%0% 100%6172,367 25,093 571 27,631 40 2,893000 128,59562Demand (6 CP) Platte River6 CP Platte River56% 20% 0% 21% 0% 2%0%0%0% 100%63117,780 47,663 911 53,117 196 5,212000 224,88064Demand (12 CP) Platte River12 CP Platte River52% 21% 0% 24% 0% 2%0%0%0% 100%6532,409 15,542 212 16,763 127 1,549000 66,60266Summer PR CP Platte RiverSummer PR CP Platte River49% 23% 0% 25% 0% 2%0%0%0% 100%6785,371 32,122 699 36,354 69 3,663000 158,27868Winter PR CP Platte RiverWinter PR CP Platte River54% 20% 0% 23% 0% 2%0%0%0% 100%69Tranmission Cost Before Ratchet12 CP Estes Park743,892      313,522   6,782         364,491     1,401        35,311   ‐                  ‐                  ‐                1,465,39870Additional Trasnmission Cost associated with Ratchet1 CP Estes Park27,214            11,080       227              13,738       133              1,297       ‐                    ‐                    ‐                  53,68971Total Transmission Cost771,107      324,602   7,009         378,229     1,534        36,608   ‐                  ‐                  ‐                1,519,08772TransmissionTransmission with Ratchet51% 21% 0% 25% 0% 2%0%0%0% 100%7316,813 6,953 185 8,376 96 885772181 33,56774Demand (1 NCP) with RMNP1 NCP W/ RMNP50% 21% 1% 25% 0% 3%0%0%1% 100%7562,013 25,816 605 30,250 219 3,10320262686 122,97476Demand (4 NCP) with RMNP4 NCP W/ RMNP50% 21% 0% 25% 0% 3%0%0%1% 100%7790,389 37,253 844 43,447 250 4,36826370979 177,92678Demand (6 NCP) with RMNP6 NCP W/ RMNP51% 21% 0% 24% 0% 2%0%0%1% 100%79129,362 53,770 1,158 62,111 279 6,12527524 1,338 254,69580Demand (9 NCP) with RMNP9 NCP W/ RMNP51% 21% 0% 24% 0% 2%0%0%1% 100%81159,885 68,692 1,369 78,348 305 7,66327635 1,558 318,48282Demand (12NCP) with RMNP12 NCP W/ RMNP50% 22% 0% 25% 0% 2%0%0%0% 100%83443,504 121,240 1,965 86,418 494 11,594771,121 1,862 668,27484Sum of Max Demands with RMNPSum of Max Demands W/ RMNP66% 18% 0% 13% 0% 2%0%0%0% 100%8557,610,664 28,933,187 679,330 35,687,102 137,894 3,340,617000 126,388,79586kWh Sold @ MeterkWh @ Meter46% 23% 1% 28% 0% 3%0%0%0% 100%Prepared by NewGen Strategies and Solutions Page 2 of 3DRAFT Estes Park Power and CommunicationsSchedule 6Cost of Service by Customer Class B  C D E F G H I J K L MLineNo.TotalAllocation FactorResidentialSmall CommercialSmall Commercial Energy Time‐of‐DayLarge CommercialLarge Commercial Time‐of‐DayMunicipal RateRMNP Administrative HousingRMNP Small AdministrativeRMNP Large AdministrativeTotalDescriptionA8760,351,830 30,309,853 711,653 37,385,125 144,455 3,499,567000 132,402,48388NEFL (Transmission Service)NEFL @ Trans46% 23% 1% 28% 0% 3%0%0%0% 100%8915,116,679 9,964,416 185,685 12,890,958 98,349 1,095,265000 39,351,35290NEFL (Transmission Service) PR SummerNEFL @ Trans ‐ PR Summer38% 25% 0% 33% 0% 3%0%0%0% 100%9145,235,151 20,345,438 525,968 24,494,167 46,106 2,404,301000 93,051,13192NEFL (Transmission Service) PR WinterNEFL @ Trans ‐ PR Winter49% 22% 1% 26% 0% 3%0%0%0% 100%93number of customer months97,828 28,283 343 1,353 12 8934826773 129,10194Weighting1.0 1.0 1.0 10.0 10.0 3.01.01.01.095Weighted Customer Months97,828 28,283 343 13,535 121 2,6794826773 143,17796Weighted Number of Customer Months (Meter Based) with RMNPNo. Customers W/ RMNP 68% 20% 0% 9% 0% 2% 0% 0% 0% 100%9797,828 28,283 343 13,535 121 2,679000 142,78998Weighted Number of Customer Months (Meter Based) without RMNPNo. Customers W/O RMNP 69% 20% 0% 9% 0% 2% 0% 0% 0% 100%99000000 0 0 0 1100General Fund TransferGFT 25% 50% 1% 24% 0% 0% 0% 0% 0% 100%10100000 09,232 269,060 700,510 978,802102Rocky Mountain National Park Direct AssignmentRMNP DA0% 0% 0% 0% 0% 0%1%27%72% 100%103000001 0 0 0 1104MuncipalMunicipal 0% 0% 0% 0% 0% 100% 0% 0% 0% 100%1053,979,163 1,807,977 39,451 2,101,301 8,517 203,986000 8,140,396106PRPA BillPRPA Bill 49% 22% 0% 26% 0% 3% 0% 0% 0% 100%107000000 0 1 0 1108Not ApplicableNA 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%Prepared by NewGen Strategies and Solutions Page 3 of 3DRAFT Estes Park Power and CommunicationsSchedule 7Revenue Summary by Customer ClassABCDEFGHIJKLM2019 Rates COSTY 2022 TY 2022 Modified TY 2022Proposed TY 2022Line No. Class TY 2022 Units Revenue ($) Difference ($) Difference (%) Target Increase Target Increase Actual Increase Difference ($) Difference (%) Revenue ($) Difference ($) Difference (%)1 Residential7,501,239$ 8,114,870$ 613,632$ 8.18% 613,632$ 525,939$ 525,939$ 0$ 0.00% 8,027,177$ 525,939$ 7.01%2 Residential Demand568,569 460,850 (107,719) (18.95%) (107,719) 000 0.00% 568,569 0 0.00%3 Residential Energy Time-of-Day630,458 719,554 89,096 14.13% 89,096 76,364 76,364 (0) 0.00% 706,822 76,364 12.11%4 Residential Energy Basic Time-of-Day 49,164 48,145 (1,019) (2.07%) (1,019) 000 0.00%49,164 0 0.00%5 Small Commercial4,347,393 4,456,635 109,242 2.51% 109,242 93,630 93,6300 0.00% 4,441,023 93,630 2.15%6 Small Commercial Energy Time-of-Day 85,069 81,613 (3,456) (4.06%) (3,456) 0(0) (0) 0.00%85,069 (0) (0.00%)7 Large Commercial3,695,196 4,084,202 389,006 10.53% 389,006 333,414 333,414 (0) 0.00% 4,028,609 333,414 9.02%8 Large Commercial Time-of-Day18,327 20,772 2,445 13.34% 2,445 2,096 2,0960 0.00%20,423 2,096 11.44%9 Municipal442,979 387,246 (55,733) (12.58%) (55,733) 0(0) (0) 0.00% 442,979 (0) (0.00%)10 RMNP Administrative Housing1,738 3,195 1,457 83.87% 1,457 000 0.00%1,738 0 0.00%11 RMNP Small Administrative21,154 25,009 3,855 18.22% 3,855 000 0.00%21,154 0 0.00%12 RMNP Large Administrative39,490 30,126 (9,364) (23.71%) (9,364) 000 0.00%39,490 0 0.00%13 Total17,400,775$ 18,432,217$ 1,031,442$ 5.93% 1,031,442$ 1,031,442$ 1,031,442$ 0$ 0.00% 18,432,217$ 1,031,442$ 5.93%Increase over 2019 RatesActual Increase versus TargetIncrease from 2019 to 2022Prepared by NewGen Strategies and Solutions Page 1 of 1DRAFT Estes Park Power and CommunicationsSchedule 8Proposed Rate SchedulesABCDEFGHRate 2022 2019 2020 2021 2022Line No. Class Component Units COS Rate Rate Rate Rate1Residential2Customer Charge$/Bill 25.06 22.70 23.47 24.23 25.003Energy Charge$/kWh 0.1188 0.1095 0.1119 0.1144 0.11684Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.002856Average Rate$/kWh 0.1695 0.1565 0.1602 0.1639 0.167678Residential Demand9Customer Charge$/Bill 27.46 26.10 26.90 27.70 28.5010Energy Charge Summer$/kWh 0.1126 0.1095 0.1119 0.1144 0.116811Energy Charge Winter$/kWh 0.0365 0.0654 0.0645 0.0636 0.062712Demand Charge$/kW 12.53 13.60 13.60 13.60 13.6013Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00281415Average Rate$/kWh 0.1105 0.1355 0.1358 0.1360 0.13631617Residential Energy Time‐of‐Day18Customer Charge$/Bill 27.76 26.10 26.90 27.70 28.5019Energy Charge On-Peak$/kWh 0.1689 0.1520 0.1566 0.1612 0.165820Energy Charge Off-Peak$/kWh 0.0928 0.0760 0.0806 0.0852 0.089821Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00282223Average Rate$/kWh 0.1384 0.1209 0.1259 0.1309 0.135924ProposedPrepared by NewGen Strategies and Solutions Page 1 of 3DRAFT Estes Park Power and CommunicationsSchedule 8Proposed Rate SchedulesABCDEFGHRate 2022 2019 2020 2021 2022Line No. Class Component Units COS Rate Rate Rate RateProposed25Residential Energy Basic Time‐of‐Day26Customer Charge$/Bill 28.08 26.10 26.90 27.70 28.5027Energy Charge Summer$/kWh 0.1166 0.1095 0.1119 0.1144 0.116828Energy Charge On-Peak$/kWh 0.1689 0.1345 0.1470 0.1595 0.171929Energy Charge Off-Peak$/kWh 0.0928 0.1077 0.1038 0.0998 0.095930Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00283132Average Rate$/kWh 0.1365 0.1389 0.1391 0.1392 0.13943334Small Commercial35Customer Charge$/Bill 25.22 33.37 33.25 33.12 33.0036Energy Charge$/kWh 0.1266 0.1140 0.1154 0.1169 0.118337Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00283839Average Rate$/kWh 0.1540 0.1504 0.1515 0.1525 0.15354041Small Commercial Energy Time‐of‐Day42Customer Charge$/Bill 25.22 36.77 36.51 36.26 36.0043Energy Charge On-Peak$/kWh 0.1353 0.1615 0.1526 0.1438 0.134944Energy Charge Off-Peak$/kWh 0.0876 0.0708 0.0763 0.0818 0.087245Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00284647Average Rate$/kWh 0.1201 0.1248 0.1249 0.1251 0.125248Prepared by NewGen Strategies and Solutions Page 2 of 3DRAFT Estes Park Power and CommunicationsSchedule 8Proposed Rate SchedulesABCDEFGHRate 2022 2019 2020 2021 2022Line No. Class Component Units COS Rate Rate Rate RateProposed49Large Commercial50Customer Charge$/Bill 252.23 45.23 45.49 45.74 46.0051Energy Charge$/kWh 0.0547 0.0625 0.0633 0.0640 0.064852Demand Charge$/kW 19.55 14.80 15.87 16.93 18.0053Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00285455Average Rate$/kWh 0.1144 0.1036 0.1067 0.1098 0.11295657Large Commercial Time‐of‐Day58Customer Charge$/Bill 252.23 53.18 53.79 54.39 55.0059Energy Charge On-Peak$/kWh 0.0774 0.0820 0.0848 0.0876 0.090460Energy Charge Off-Peak$/kWh 0.0365 0.0445 0.0461 0.0478 0.049561Demand Charge$/kW 19.49 17.45 18.30 19.15 20.0062Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00286364Average Rate$/kWh 0.1506 0.1331 0.1381 0.1431 0.14816566Municipal67Customer Charge$/Bill 75.67 0.00 9.00 18.00 27.0068Energy Charge$/kWh 0.0929 0.1171 0.1149 0.1128 0.110669Wholesale Power Cost Adjustment Charge$/kWh 0.0028 0.0035 0.0000 0.0014 0.00287071Average Rate$/kWh 0.1159 0.1327 0.1327 0.1326 0.1326Prepared by NewGen Strategies and Solutions Page 3 of 3DRAFT TOWN OF ESTES PARK, COLORADO PROPOSED Electric Rate Summary 2020-2022, Public Meeting 6/23/2020 On-Peak Off-Peak Standard Customer Energy Energy Demand Rate for Customer Rate Class Year (2)Charge Consumption Consumption Charge May thru $/Month Charge Charge $/kW August $/kWh $/kWh $/kWh RESIDENTIAL (1)2020 $22.70 $0.1095 $0.00349 --- --- --- Aug 2020 $23.47 $0.1119 $0.00000 --- --- --- 2021 $24.23 $0.1144 TBD --- --- --- 2022 $25.00 $0.1168 TBD --- --- --- RESIDENTIAL DEMAND (1)2020 $26.10 $0.0654 $0.00349 --- $13.60 --- Aug 2020 $26.90 $0.0645 $0.00000 --- $13.60 --- 2021 $27.70 $0.0636 TBD --- $13.60 --- 2022 $28.50 $0.0627 TBD --- $13.60 --- RESIDENTIAL ENERGY TIME-OF-DAY (1)2020 $26.10 $0.1520 $0.00349 $0.0760 --- --- Aug 2020 $26.90 $0.1566 $0.00000 $0.0806 --- --- 2021 $27.70 $0.1612 TBD $0.0852 --- --- 2022 $28.50 $0.1658 TBD $0.0898 --- --- RESIDENTIAL ENERGY BASIC TIME-OF-DAY (1)2020 $26.10 $0.1345 $0.00349 $0.1077 --- $0.1095 Aug 2020 $26.90 $0.1470 $0.00000 $0.1038 --- $0.1119 2021 $27.70 $0.1595 TBD $0.0998 --- $0.1144 2022 $28.50 $0.1719 TBD $0.0959 --- $0.1168 SMALL COMMERCIAL (1)2020 $33.37 $0.1140 $0.00349 --- --- --- Aug 2020 $33.25 $0.1154 $0.00000 --- --- --- 2021 $33.12 $0.1169 TBD --- --- --- 2022 $33.00 $0.1183 TBD --- --- --- SMALL COMMERCIAL ENERGY TIME-OF-DAY (1)2020 $36.77 $0.1615 $0.00349 $0.0708 --- --- Aug 2020 $36.51 $0.1526 $0.00000 $0.0763 --- --- 2021 $36.26 $0.1438 TBD $0.0818 --- --- 2022 $36.00 $0.1349 TBD $0.0872 --- --- LARGE COMMERCIAL (1)2020 $45.23 $0.0625 $0.00349 --- $14.80 --- Aug 2020 $45.49 $0.0633 $0.00000 --- $15.87 --- 2021 $45.74 $0.0640 TBD --- $16.93 --- 2022 $46.00 $0.0648 TBD --- $18.00 --- LARGE COMMERICIAL TIME-OF-DAY (1)2020 $53.18 $0.0820 $0.00349 $0.0445 $17.45 --- Aug 2020 $53.79 $0.0848 $0.00000 $0.0461 $18.30 --- 2021 $54.39 $0.0876 TBD $0.0478 $19.15 --- 2022 $55.00 $0.0904 TBD $0.0495 $20.00 --- OUTDOOR AREA LIGHTING 2020 $36.49 --------- --- --- Aug 2020 $36.49 --------- --- --- 2021 $36.49 --------- --- --- 2022 $36.49 --------- --- --- RENEWABLE ENERGY CHARGE (1)2020 --- $0.0275 $0.00000 --- --- --- Aug 2020 --- $0.0275 --- --- --- 2021 --- $0.0275 --- --- --- 2022 --- $0.0275 --- --- --- MUNICIPAL RATE (1)2020 $0.00 $0.1171 $0.00349 --- --- --- Aug 2020 $9.00 $0.1149 $0.00000 --- --- --- 2021 $18.00 $0.1128 TBD --- --- --- 2022 $27.00 $0.1106 TBD --- --- --- Purchase Power Rider $/kWh Available to all residential customers and residential customers with electric heat up to 25,000 kWh annually. Available to existing customers on this rate, September through April. All other times the Residential energy charge would apply. Available to all residential customers using electric thermal storage heat. Available to all residential customers not using electric thermal storage heat. These rates apply September through April. Standard rates apply May through August. Available to all commercial customers with demands of 35 kW or less. Available to all commercial customers using electric thermal storage heat with demands of 35 kW or less Available to all commercial customers with demands exceeding 35 kW Available to all commercial customers with demands exceeding 35 kW Available for lighting outdoor private areas Voluntary participation available to all classes; charge per 100 kWh block Available for electricty use on municipal property TOWN OF ESTES PARK, COLORADO PROPOSED Electric Rate Summary 2020-2022, Public Meeting 6/23/2020 RMNP ADMINISTRATIVE HOUSING 2020 $22.70 $0.0690 N/A --- --- --- Aug 2020 $22.70 $0.0690 N/A --- --- --- 2021 $22.70 $0.0690 N/A --- --- --- 2022 $22.70 $0.0690 N/A --- --- --- RMNP SMALL ADMINISTRATIVE 2020 $33.37 $0.0456 N/A --- --- --- Aug 2020 $33.37 $0.0456 N/A --- --- --- 2021 $33.37 $0.0456 N/A --- --- --- 2022 $33.37 $0.0456 N/A --- --- --- RMNP LARGE ADMINISTRATIVE 2020 $45.23 $0.0185 N/A --- $12.50 --- Aug 2020 $45.23 $0.0185 N/A --- $12.50 --- 2021 $45.23 $0.0185 N/A --- $12.50 --- 2022 $45.23 $0.0185 N/A --- $12.50 --- NOTES: (1) Purchase Power Rider is a pass-through of wholesale increases from PRPA; TBD for years 2021-2022 (2) The 2022 rates remain in effective until new rates are adopted by the Town Board. Residential Energy "Basic" Time-of-Day is available for every residential customer except as stated above. These rates apply only September thru April (for May thru August, the standard Residential rate applies): ON-PEAK for Residential "Basic" Time-of-Day Customers: 4:00 pm to 7:00 pm weekdays Updated 03-17-2020 Available to Rocky Mountain National Park residences having an alternate power source delivered to Estes Park's distribution system Available to RMNP administrative accounts having an alternate power source delivered to Estes Park's distribution system with demands of 35kW or less Smart Meter/Advanced Metering Infrastructure Opt-Out Fees - One Time Enrollment Fee of $75 and monthly fee of $20 Avoided Cost paid to Net Meter Customers = $0.0175, the wholesale cost of energy minus $0.01 for administrative costs Available to RMNP administrative accounts having an alternate power source delivered to Estes Park's distribution system with demands exceeding 35kW Fees for other work performed, such as service upgrades or line extensions, the developer or customer must pay for work performed. Payment must be made before the work is scheduled. The payment covers the cost of labor, materials, equipment, and overhead. Residential Energy Time-of-Day available only for residential customers using electric thermal storage heat: OFF-PEAK for Residential Time-of-Day Customers: 1:00 pm to 3 pm and 10:00 pm to 6:00 am weekdays and all day on weekends and holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day) ON-PEAK for Residential Time-of-Day Customers: 6:00 am to 1:00 pm and 3:00 pm to 10:00 pm weekdays OFF-PEAK for Residential "Basic" Time-of-Day Customers: 7:00 pm to 4:00 pm the following day and all day weekends and the following holidays: Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Years Day RESOLUTION 20-20 A RESOLUTION CONTINUING THE DECLARATION OF LOCAL EMERGENCY DUE TO THE COVID-19 PANDEMIC WHEREAS, the Town Administrator declared an emergency on March 19, 2020 due to the COVID-19 pandemic; and WHEREAS, for the reasons described in the declaration, the Town is in a state of emergency and will continue to be in a state of emergency for an indeterminate amount of time. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board of Trustees hereby consents to the continuation of the declaration of local disaster emergency proclaimed by the Town Administrator on March 19, 2020, until the declaration is rescinded. DATED this _____ day of ___________________, 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Town Clerk <townclerk@estes.org> forward to all trustees and the Mayor, please H&RThomas <land3@frii.com>Mon, Mar 23, 2020 at 2:18 PM To: townclerk@estes.org Cc: tmachalek@estes.org To: Mayor Todd Jirsa and Estes Park Trustees Ron Norris, Carlie Bangs. Eric Blackhurst, Marie Cenac, Patrick Martchink, and Ken Zornes. I’ve spent the weekend trying to come to grips with Ordinance No. 04-20 and the amendment ‘.030’ to Chapter 2.28 of the Estes Park Municipal code that you approved last week (3/18/2020). I view your unanimous passing of section ‘.030’ and the list of actions specified in section (b) to be a cowardly abdication of your duties as elected representatives of the citizens of Estes Park. Yes, giving the authorization to declare an emergency to a non-elected ‘principal executive officer’ is permissible under CO Rev Stat § 24-33.5-709 (2016), but the list of actions that you authorized that could be taken carte blanche are a disgrace, and they are an insult to our representative democracy. The actions listed in 2.28.030(b) are draconian and authoritarian overkill. With Chapter 2.28.030, you give an unelected employee the power to declare an emergency good for seven days, seemingly under the auspices of Town board oversight, but of the many actions that he can unilaterally enact, one is item #5 “Suspend Town board and commission meetings” !! How would it be possible for you to terminate an egregious action if you are forbidden from holding a meeting to do so under an emergency edict? Have none of you ever read history? Have you heard of the “Enabling Act of 1933” and know what that led to? Do you not see the slippery slope you put the Town of Estes Park on? You have codified the possible establishment of dictatorial powers in our Municipal code! WHEREAS, you have passed a deeply flawed and troublesome ordinance, I strongly suggest that you rescind 2.28.030 immediately, and start writing emergency ordinances under the authorities you have under CO Rev Stat § 31-15-401 (b), where you, our elected representatives, are given the authority “To do all acts and make all regulations which may be necessary or expedient for the promotion of health or the suppression of disease.” Ordinances written specifically on a case-by-case basis as needed during this pandemic, such as the closing of all overnight accommodations in Estes Park. This citizen takes great umbrage that you have decided to ‘wash your hands’ and step away from making difficult decisions during this pandemic. Yes, passing more ordinances for issues as they arise will be harder and more difficult than merely handing authority off to the Town Manager. Yes, you may face pushback from entrenched interests when doing so. But it is what you have been elected to do ... represent the interests of the citizens of Estes Park, take on the tough issues, to be community leaders. I am sincerely disappointed in each of you, but hoping that you will correct your grave mistake. Ronald E. Thomas Estes Park, Colorado PUBLIC COMMENT Action Item #1 Resolution 20-20 Public Comment question for tonight's town board meeting D. Eric White <dericwhite@gmail.com> Tue, Mar 24, 2020 at 12:09 PM To: townclerk@estes.org Sorry, I'd like to rephrase my question if it's not too late: It has been reported in the media that seasonal travel destinations in some places are experiencing an influx of part-time residents who return to those places to ride out the coronavirus in second homes that they own. Many of the affected towns are concerned that this influx could put additional strain on their healthcare systems. Do we know whether Estes Park is experiencing an influx of part-time residents? And if so, do we as a town need to plan for this or respond to it in some way? https://www.washingtonpost.com/nation/2020/03/24/coronavirus-second-homes/ [Quoted text hidden] On Mar 22, 2020, at 7:13 PM, Stephen Rapp <rapplaw@icloud.com> wrote: Dear Mayor Jirsa: The letter speaks for itself. We are owners of property within Solitude and do not rent the property nor part of the rental pool. We seek a clarification so that it is specific that OWNERS not renting the property may use and occupy their property. This could well present an issue as we must maintain and use our property and we are not visitors but have a second home or residence. This should be clarified so no issues develop. Thank you. We ask that you see that all appropriate decision makers receive a copy of this. We appreciate your assistance. Kind regards, Stephen and Lisa Rapp Sent from my iPhone Begin forwarded message: From: Stephen Rapp <rappflyingcloud@icloud.com> Date: March 22, 2020 at 7:44:23 PM CDT To: tmachalek@estes.org Cc: rapplaw@icloud.com Subject: Request for Property Owner Clarification and Presenting This Matter To Board To Clarify Owners Are Not Limited in there Use or Occupancy of non-rented property. NOTE:DATED INFORMATION Mr. Machalek and Members of The Town Board: We are owners of property within Solitude Cabins and need clarification regarding the recent mandate regarding occupation of certain property. As you may know Solitude is for the most part 2 story stand alone “cabins” that may or may not be rented. We do not rent our property and we solely occupy our property during our regular visits. While we have no specific current plans, we did intend on visiting our property this past weekend via car travel from our main residence in Illinois, approximately 800 miles away. When finalizing our plans, I came across the mandate. We believe this mandate is overly broad in that property owners who do not rent a property classified under the short term accommodations should not be limited in their use and enjoyment of their property. The difference is that we are owners and not “visitors” renting the property as we believe the intent of the mandate seeks to limit. I am 62 and my wife is in her early 50’s. Action Item #1 Resolution 20-20 Public Comment We seek a clarification that permits owners the full use and permitted occupancy of their properties. Perhaps this should not necessarily be an “exception” but an inherent right of a property owner to occupy their residence. If viewed as an exception, we ask that property zoned as accommodation (or whatever classification Solitude is under zoning), “nothing herein shall restrict owners who do not rent their property from occupying there home or property.” We ask that this matter be brought up at the meeting on Monday and we make specific request that this matter be clarified. Property owners who do not rent should not be limited as such to residing at their property and for purposes of maintaining, using and otherwise occupying same. The concern we have is unless this clarification or further stated clarification is not done forthwith, confusion could result in the future with regard to common- sense right of a tax-paying property owner to use and occupy a residence in the Town of Estes Park. Please present this to the Town Attorney and the Mayor and Town Board in Time for All Decision Making Stephen P. Rapp and Lisa A. Rapp 1890 Sketch Box Lane Unit 10 Estes Park, Colorado 80517 Sincerely, Stephen and Lisa Rapp C/O Law Office of Stephen P. Rapp 237 N. 6th Street Suite 10 Quincy, Illinois 62301 On Mar 23, 2020, at 4:35 PM, Dan Kramer <dkramer@estes.org> wrote: TOWN RESPONSE Mr. Rapp, I understand that Solitude is zoned to allow accommodations as well as single-family residential. What is important under the order is not the zoning designation but the use of the property. The use you are describing is not an accommodations operation as described in the order and the Town's code. Homeowners may stay in their own homes under the existing order. The Town does strongly encourage all members of the public to follow all orders, guidelines, and restrictions from all relevant government authorities related to travel at this time. Dan Daniel E. Kramer Town Attorney Town of Estes Park (970) 577-4761 FOLLOW UP RESPONSE FROM MR. RAPP Action Item #1 Resolution 20-20 Public Comment ---------- Forwarded message --------- From: Stephen Rapp <rapplaw@icloud.com> Date: Mon, Mar 23, 2020 at 5:49 PM Subject: Re: Request for Property Owner Clarification and Presenting This Matter To Board To Clarify Owners Are Not Limited in there Use or Occupancy of non-rented property. NOTE:DATED INFORMATION To: Dan Kramer <dkramer@estes.org>, <townclerk@estes.org>, Todd Jirsa <tjirsa@estes.org> Cc: Todd Jirsa <tjirsa@estes.org>, rapplaw@icloud.com <rapplaw@icloud.com>, Lisa Rapp <lisarapplaw@msn.com> To Mayor, Town Attorney, Board, Town Administrator: —————————————————- It is respectfully requested that the board issue an emergency clarification order stating as follows and that same be put up to vote as part of tomorrow’s meeting: Not withstanding any prior limitations placed on accommodations property of any type, including a condominium structure, any owner or owners and their immediate family are not restricted in the use, enjoyment or occupancy of any such property. Nothing passed previously is intended to restrict the use or occupancy by an owner or owners and their immediate family from the use or occupancy, especially in a non-rental property. ——————————————————— It is requested that this clarification be passed so any such non-renting owners and their immediate family, pursuant to any other law, may travel unrestricted and use and occupy their non-rental unit that may be classified as for example in the accommodations zoning. This clarification provision serves to clarify not reverse the mandate regarding rental properties actively renting property. It is hereby demanded that a tax paying owner or owners have the right to be heard and engage in any possible questions that any owner or owners may have. On behalf of myself, I hereby request the opportunity to be heard at tomorrow’s meeting as it believed that my constitutional rights and opportunity to be heard is being denied by a procedural process that only permits “statement letters.” Tax paying citizens should have the same opportunity to speak and be heard and not be limited. Clearly a call in process can be established and I request that I be placed on this list and notified by email and telephone at the number and email previously provided and phone number. I actively participated in the flood recovery efforts and while this is different, no doubt a process allowing citizens the right and opportunity to be heard, can be created as it is being done for the board. I have requested to speak with the Town attorney to determine if I needed legal representation and I have not received a telephone call or email pursuant to that request as citizens have the right to have notice and the right to be heard and engage in questions and answers that will likely develop in the presentation of this clarification Order or Mandate. Your efforts, especially the Mayor’s most kind and appreciated efforts, demonstrate excellent managers of our Town’s activities. The clarification will permit taxpayers the opportunity to use and occupy their premises. Action Item #1 Resolution 20-20 Public Comment Thank you. Stephen Rapp 1890 Sketch Box Lane Unit 10 Estes Park, Colorado 80517 Stephen Rapp 237 N. 6th Street Suite 10 Quincy Illinois 62301 ---------- Forwarded message --------- From: Stephen Rapp <rapplaw@icloud.com> Date: Tue, Mar 24, 2020 at 3:40 AM Subject: Follow-Up from Stephen Rapp regarding use and occupancy of non-rented Estes Park Property. To: <dkramer@estes.org> Dan: I wanted to speak with you solely to get a clarification regarding the Town’s position on this issue. This issue for me only is relevant when my family is permitted to not “shelter in place” in Illinois, however, the broad issue is somewhat at issue as to applicability as I am as well as my staff (all family members), as a law office based on my review is an essential business. At present the issue becomes only relevant when essential business or not, we do not face a “shelter in place” mandate here in Illinois. Thus, when Illinois does lift this mandate the question becomes whether Estes Park should clarify that Estes Park property owners may use and occupy their property as it is not rented. I do appreciate your follow-up. We only wish to be able to make appropriate plans. A further issue presents itself if out-of-state residents not subject to a “shelter in place” mandate (due to expiration of any mandate) desire to occupy and use their property if a Colorado “shelter in place” mandate is placed in effect. Will property owners not subject to any other state mandate be permitted to use and occupy their property in Estes Park. These are unfortunate and complex issues and I want to thank you and The Mayor for your most excellent handling of the various issues. Having been affected by the flood, we certainly are understanding of community issues. I withdraw my request to speak remotely at this time and I feel The Mayor and the Board has been appropriately advised of the issue and I am most appreciative of your professional and cordial communications. Wishing your all of our best. Stephen Rapp Action Item #1 Resolution 20-20 Public Comment Town Board Meeting -- March 24 -- Comments on Action Item Victoria Henry <vjhllc@yahoo.com> Tue, Mar 24, 2020 at 10:31 AM To: townclerk@estes.org To Mayor and Town Board In regarding to Action Item #1 relating to Resolution 20-20 continuing the local declaration of emergency -- We support the declaration of emergency that the Town of Estes Park and Larimer County jointly made last week restricting accommodations for visitors to Estes Park. When RMNP closed last week, it was quite noticeable that visitors were in other areas of the Town and neighborhoods not usually used by tourists. This was quite dangerous to local at-risk residents due to the fact that these visitors clearly were not abiding by social distancing practices. In addition to endangering our Valley and Town's local population, this also placed potential risk on the ability of our healthcare providers and facilities to respond to public health issues both for residents and visitors. Therefore, we fully support the restrictions put into place by the Town of Estes Park and Larimer County Orders (Town Order adopted March 21), and support an extension of such orders through April 30, 2020. The April 30 date corresponds with the time frame for other business closures ordered for the State of Colorado, including those in Estes Park and Valley. Dave and Vicky Henry 1931 Crags Court, Estes Park CO 80517 Town Residents and Voters         TOWN ATTORNEY’S OFFICE Memo To: Honorable Mayor Jirsa Board of Trustees From: Town Attorney Kramer Date: March 24, 2020 RE: An Emergency Ordinance Amending Section 3.1 of the Estes Valley Development Code Regarding Suspension of Time Periods for Review in Emergencies (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Avoid automatic approvals or denials of development code applications due to failure of the Town to act quickly enough on applications in the midst of an emergency or disaster. Present Situation: The Town faces the possibility of automatically approving or denying development applications because of the Town’s inability to conduct ordinary proceedings in the midst of a pandemic. Most importantly, the Town has not yet established protocols for virtual quasi-judicial proceedings. While the Town is working on technological solutions, we do not yet have a date by which we are confident a public hearing can properly be held. Proposal: The ordinance would suspend the development code deadlines for automatic approvals and denials during a declared emergency or disaster. If it is possible to hold a public hearing virtually sooner than in person, the Town will give the applicant that option. Because this Town Board meeting is being held virtually, the Town will not be able to take public comment on this ordinance in our typical fashion. Town staff are instead using procedures designed to afford the maximum degree of public participation that is possible and prudent under the circumstances. This is acceptable under the emergency ordinance the Board passed last Wednesday, March 18, as it relates to virtual meetings. Advantages: Allows for development applications to be approved or denied only after full consideration and public input, even if the development application is pending during an emergency. Disadvantages: Delays final disposition of some development applications during emergencies and disasters. Action Recommended: Approve the ordinance. As an emergency ordinance, it would take effect immediately upon approval and signature. It requires a three-fourths vote of the Board. Finance/Resource Impact: None identifiable at this time. Level of Public Interest High public interest in addressing the current pandemic appropriately. Sample Motion: I move for the approval of Ordinance 06-20. Attachments: Ordinance 06-20 ORDINANCE NO. 06-20 AN EMERGENCY ORDINANCE AMENDING SECTION 3.1 OF THE ESTES VALLEY DEVELOPMENT CODE REGARDING SUSPENSION OF TIME PERIODS FOR REVIEW IN EMERGENCIES WHEREAS, on March 18, 2020, the Colorado Department of Public Health and Environment generally forbade gatherings of ten or more people statewide; and WHEREAS, on March 19, 2020, a local emergency was declared for the Town of Estes Park due to COVID-19; and WHEREAS, the Larimer County Department of Health and Environment has now confirmed a case of COVID-19 in Estes Park, assumes that far more cases generally exist than the data shows, and the disease is expected to spread throughout the Town; and WHEREAS, holding a public hearing at this time, likely necessitating the attendance of many people in one room, would be an unjustifiable risk to life and health; and WHEREAS, the Board of Trustees intends to hold all required hearings on development code applications as soon as possible given the state of emergency, and instructs Town staff to investigate the potential for virtual public hearings to be practical, fair, and lawful. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: In this ordinance, ellipses indicate material not reproduced as the Board intends to leave that material in effect as it now reads. Section 2: Section 3.1(D) of the Estes Valley Development Code, as it relates to development within the town limits of Estes Park, is hereby amended by the addition of underlined material, read as follows: § 3.1 – General Provisions . . . D. Required Times for Action and Inaction. . . . 5. Suspension of Time Periods for Review in Emergencies. Whenever the provisions of this section or this code require that reviewers or the Decision-Making Body take action on an application within a specified period of time, any declaration of emergency or disaster under section 2.28.030 of the Estes Park Municipal Code shall have the effect of nullifying and suspending any and all effects of the specified time periods or deadlines for pending applications until the declaration has terminated. Such time periods shall restart upon the termination of the declaration. If the relevant time period relates to a deadline for holding a public hearing, and the Town Administrator determines that a remote or virtual public hearing may be held in a practical, lawful, and effective manner, the applicant may choose, in writing, to proceed with such a remote or virtual public hearing or to delay the public hearing until the Town determines that an in- person public hearing may safely be held. Without limitation, this paragraph specifically applies to the 30-day deadline in section 3.2(F)(1). . . . Section 3: These amendments to the Estes Valley Development Code, as they relate to development within the Town limits of Estes Park, shall continue in effect with the adoption of the Estes Park Development Code, which comes into effect on April 1, 2020. Section 4: The Board of Trustees hereby finds that this ordinance is necessary for the immediate preservation of public health and safety, due to the pandemic facing the Town and for the reasons enumerated in the introductory paragraphs of this ordinance, which are incorporated into this section by reference. This ordinance shall take effect immediately upon its adoption and signature by the Mayor. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this ____ day of _______________. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the day of , 20__ and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the _ day of , 20__, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: ___________ Town Attorney       To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Jeffrey Woeber, AICP, Senior Planner Date:March 24, 2020 RE:Ordinance 05 – 20, Elkhorn Lodge Preliminary Planned Unit Development (PUD), 600 West Elkhorn Avenue, Zahourek Conservancy, LLC, Owner, East Avenue Development, LLC, A Texas LLC, c/o Justin Mabey, Applicant (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider and make a decision on the Elkhorn Lodge Preliminary Planned Unit Development (PUD). Present Situation: The property contains 18.58± acres, and is located at the southeast corner of the intersection of Elkhorn Avenue and Old Ranger Drive. The property is addressed as 600 West Elkhorn Avenue. It is within portions of Sections 25 and 26, Township 5 North, Range 73 West of the 6th P.M., Town of Estes Park. See attached vicinity map. The property is the longtime location of the historic Elkhorn Lodge, also the recent past location of the “Lazy B” entertainment venue. Other existing uses on the property include rental cabins and the Elkhorn Stables commercial horseback riding facility. Proposal: The proposal involves a Planned Unit Development (PUD) and a subdivision. A preliminary and final PUD are required to be reviewed and approved, as well as a preliminary and final subdivision. This review is the preliminary of each, with the final PUD and the final plat to follow accordingly. Both the preliminary PUD and plat required a review and recommendation by the Estes Valley Planning Commission (see below), which then go on to the Town Board of Trustees, who may take action to approve or deny. The final PUD and plat go only to the Town Board, and are not reviewed by the Estes Valley Planning Commission (EVPC). The final PUD and plat have been submitted, and are currently under review. The final PUD and plat will likely be scheduled for the April 28, 2020 Town Board hearing. Memo COMMUNITY DEVELOPMENT Thirteen (13) lots are proposed. The applicant’s submittal provides a fairly in-depth description of the project, and the proposed uses on each lot. Below is a basic overview of what is proposed on each of the 13 lots: Lot 1 – 3.291 acres. Location of an Event Center Barn. Lot 2 – 4.534 acres. Location of the Elkhorn Lodge and expansion, with cabins, a relocated historic schoolhouse, and pool. Lot 3 – 1.026 acres. Location of the new Riverside Restaurant. Lot 4 – 2.005 acres. To contain equestrian, horseback riding facilities with a new horse barn and corral. Lot 5 – 4.674 acres. Location of the new Elkhorn Suites 132 room hotel Lot 6 – 0.254 acre. Location of the new Hillside restaurant and retail building. Lot 7 – 0.413 acre. Location of the Coach House to be renovated into a restaurant and distillery. Lot 8 – 0.472 acre. Location of existing church, to be renovated and used as wedding facility. Lot 9 – 0.379 acre. Location of existing rental cabin, to remain. Lot 10 – 0.276 acre. Location of existing rental cabin, to remain. Lot 11 – 0.583 acre. Location of existing rental cabin, to remain. Lot 12 – 0.351 acre. Location of existing rental cabin, to remain. Lot 13 – 0.348 acre. Location of existing rental cabin, to remain. PUD Review, EVDC Chapter 9 PUDs Since adoption of the Estes Valley Development Code (EVDC) in 2000, there have been very few PUDs proposed or approved in the Estes Valley. Staff is aware of only two or three having been processed in the last 20+ years. Below is a general overview of the PUD Chapter of the EVDC (Chapter 9): PUDs are encouraged in the Estes Valley to provide for innovations in commercial and residential development, to provide a variety in type, design, and layout of buildings, and provide a process that can relate type, design and layout of development to a particular site. PUDs are allowed only in the CO (Outlying Commercial) Zone District, as a Mixed-Use PUD overlay. The uses allowed, other than the CO uses, are limited to residential uses and accommodation uses. The PUD Chapter’s Section 9.3.D. Applicable Development Standards, 1. states, “Yard, bulk and dimensional requirement set forth in Chapter 4, including but not limited to minimum lot area, shall not apply to interior lots or building sites within a PUD that do not abut land uses located outside the PUD development parcel.” Yard pertains to area between property lines and buildings, specifying minimum setbacks to property lines. Bulk generally relates to sizing, volume, area, and height of structures on a given parcel. In general terms, the purpose of a PUD is for flexibility in proposed uses and in zoning standards such as setbacks, height, lot area, etc. These often can differ in different areas within a given PUD. The PUD Chapter’s Section 9.3.D.2., All Other Zoning Requirements, also provides flexibility. Under that Section, “all other zoning development and design standards” (other than the Yard, Bulk and Dimensional Requirements), shall apply to PUDs “…unless otherwise specifically exempted, modified or varied pursuant to this Chapter (Chapter 9) or to Section 3.6, “Variances.” Although it is quite open-ended to require applying “all other zoning development and design standards” to a PUD project, this Section apparently refers to the applicable General Development Standards under Chapter 7 of the EVDC. Section 9.1, Purposes, under 9.1.C., states PUDs are encouraged in the Estes Valley “To provide a process that can relate the type, design and layout of residential and commercial development to a particular site, thereby encouraging the preservation of the site’s natural characteristics, and to encourage integrated planning in order to achieve the purposes of this Chapter.” The EVDC also provides for flexibility in a PUD under Chapter 3. Review Procedures and Standards, Section 3.4.D.1.e., Planned Unit Developments, Standards for Review, Preliminary PUDs, which states, “…certain standards may be modified or varied upon a finding that the proposed PUD incorporates creative site design such that it represents an improvement in quality over what could have been accomplished through strict application of the otherwise applicable district or development standards…” EVDC Section 3.4 Planned Unit Developments D. Standards for Review All applications for Planned Unit Developments shall demonstrate compliance with the requirements and review standards set forth below and in Chapter 9, “Planned Unit Developments,” and with all other application provisions of this Code. 1.Preliminary PUDs. An application for approval of a Preliminary PUD Plan, together with submitted plans and reports, shall be reviewed for conformance with the following standards: a.The PUD shall be consistent with and implement the planning goals, policies and objectives as contained in this Code and in the Comprehensive Plan; b.Adverse impacts on adjacent properties, including but not limited to traffic, noise and visual impacts, shall be mitigated to the maximum extent feasible; c.The PUD shall be integrated with adjacent development through street connections, sidewalks, trails and similar features; d.Except as provided in Chapter 9 below, all district, development and subdivision standards set forth in Chapters 4 (Zoning Districts), 7 (General Development Standards) and 10 (Subdivision Standards) shall be met; and e.As allowed in Chapter 9 below, certain standards may be modified or varied upon a finding that the proposed PUD incorporates creative site design such that it represents an improvement in quality over what could have been accomplished through strict application of the otherwise applicable district or development standards, including but not limited to improvements in open space provision and access; environmental protection; tree/vegetation preservation; efficient provision of streets, roads and other utilities and services; or choice of living and housing environments. Subdivision Review, EVDC Section 3.9 Subdivisions E. Standards for Review. All subdivision applications shall demonstrate compliance with the standards and criteria set forth in Chapter 10, "Subdivision Standards," and all other applicable provisions of this Code. For minor subdivisions, the EVPC shall also find that approval will not be materially detrimental to the public welfare, injurious to other property in the neighborhood, or in conflict with the purposes and objectives of this Code. Review Criteria Depending upon the complexity of the project, this section may be a brief summary of the standards of review or may involve a more detailed analysis of the standards based upon issues relevant to any particular project. 1.Landscaping. The site includes numerous existing, mature trees and shrubs. The applicant has proposed providing 68 additional trees and 163 additional shrubs. There are existing natural buffers (mature trees, topography, river and floodplain area), some of which are being enhanced with new landscaping. Other areas of the site do not allow for additional landscaping. Staff has reviewed the proposed landscaping plan and approves the alternative proposal for locational requirements. 2.Public Trails/Sidewalks. A 10-foot wide, multi-modal path is proposed on the south side of Elkhorn Avenue to a new Spruce Street pedestrian crossing. A new pedestrian crossing is proposed for the new entrance at Elkhorn Avenue. 3.Utilities. The property is currently served by all utilities. Estes Park Sanitation District has provided comments, with numerous requirements for extension and upgrade of wastewater infrastructure for the proposed uses, as well as relocation of a line that is currently under an existing structure. Town of Estes Park Utilities (water, electric, broadband) has “no objection” to the proposal, noting public utilities are required to be in approved easements. 4.Fire Protection. The Estes Valley Fire Protection District has reviewed this proposal and has provided comments, noting District requirements for sprinklers and alarms within some structures, access road requirements, and restaurant hood and extinguishing systems. 5.Open Space. The EVDC’s PUD regulations require 30% of the gross area to be set aside as open space (open areas). This project proposes 41.1%, which well exceeds the standard. 6.Stormwater, Floodplain. A Preliminary Drainage Report has been submitted and has been reviewed by Town Public Works/Engineering, who requires “Adequate drainage facilities and services to support the proposed development shall be available concurrently with the impacts of such development.” The site includes significant flood plain, with Fall River located adjacent to the property, generally to the north. A floodwall is proposed. A Preliminary Floodplain Report was submitted. The Town Public Works Department had a hydraulic engineering consultant review the applicant’s report, and the consultant then wrote a memo with comments and recommendations. Public Works has incorporated these comments and recommendations in their comments for the PUD and subdivision project. 7.Parking. The project includes the appropriate amounts of required off-street parking for the proposed uses A total of 335 parking spaces are required for the uses within the project. The applicant proposes 364 parking spaces. With various uses being in close proximity to others, and the fact there are numerous individual lots, the applicant, in the Statement of Intent, states there will be shared parking and access, which will be noted on the final subdivision plat, which ultimately gets recorded. 8.Access. The site’s primary access is from Elkhorn Avenue. This access is to be reconstructed, and aligned to be perpendicular to Filbey Court, which is located to the north. An existing secondary, emergency access is located to the northwest. 9.Event Facility. An “Event Center” is proposed on Lot 1, described as an “Event Center Barn.” The use is allowable as both a CO (Commercial Outlying) and as an A (Accommodations) use. The definition of an Event Facility, from the EVDC Chapter 13, Definitions, is as follows: Event Facility. A building or portion of a building, outdoor area(s), and related parking which is rented, leased, or otherwise made available for individuals or groups to accommodate episodic or discrete functions involving participation by multiple individuals, including but not limited to weddings, banquets, anniversaries and other similar events. Such use may include kitchen facilities for the preparation or catering of food, or the sale and/or serving of appropriately permitted alcoholic beverages for on-premises consumption. Food service shall occur only during scheduled events and shall not be open to the general public. An event facility may be operated in conjunction with other uses, subject to all applicable provisions of the EVDC. 10.Estes Valley Comprehensive Plan. Future Land Use Guidelines for the Downtown Planning Sub-Area specifically identifies and categorizes the Elkhorn Lodge site as “Commercial Downtown.” The Elkhorn Lodge property has long been considered part of Downtown Estes Park, per the Comprehensive Plan, which originally included all properties within the now defunct Urban Renewal District. 11.The site is included in the Estes Park Downtown Plan (January 2018), which identify it as a Character Area landmark and a Community Focal Point, described as a node of activity that contributes to the physical identity of a Character Area. This proposed PUD project is consistent with a Key Objective in the Downtown Plan, which is to “Preserve and enhance the Elkhorn Lodge with new uses and activities.” Recommendations for the Elkhorn Lodge Character Area in the Downtown Plan are as follows: The Elkhorn Lodge site (s1) should be redeveloped in a manner that celebrates its historic significance and creates a major activity center and destination for Character Area 1 and the Town. Housing, lodging, entertainment, retail and other activities should be combined in a landmark project that engages the Fall River. Access to Elkhorn Lodge should be realigned to create a perpendicular entry across from Filbey Court. A formal intersection will create a safer environment for vehicles and pedestrians, while also enhancing awareness and visibility of the Lodge. The project as proposed is consistent with these Character Area recommendations. 12.PUD Waivers and Modifications. Through the PUD process, “…certain standards may be modified or varied…” See “EVDC Chapter 9 Planned Unit Developments,” above for more details. The requested waivers are outlined beginning on page 7 of the applicant’s Statement of Intent, with a detailed description and rationale for each. The requests are summarized as follows: 1.Appendix D, highway frontage sidewalk 2.Section 4.4D.2 Main entrance of structure to face front lot line 3.Table 4.7 loading space required 4.Table 4.5 maximum building height 5.Appendix D, internal access road to be up to “street standards” 6.Appendix D, internal access road to meet slope/grade standards 7.Section 7.6.D.2., wetland disturbance, wetland area 0.06 acre in size 8.Appendix B, architectural elevations for all structures Staff has reviewed these requests, and does not find there would be any significant issues or negative impacts with the development if these waivers are supported. Staff does not oppose these waivers, and notes there are provisions for such modifications within a PUD. The Estes Valley Planning Commission did not oppose the waivers. Some of the waivers are covered in the attached Public Works comments. Advantages: •The proposed project, as a whole, upgrades and improves a visible and vital entry to the downtown area, while meeting many of the specific recommendations of the Estes Park Downtown Plan. •The proposed project retains some of the longtime uses and structures that have been established on the historic property, while also improving the safety and aesthetics of the site. Disadvantage: •Increases traffic in this area of Town. Action Recommended: The Planning Commission voted unanimously, 6 – 0, to recommend approval of the Preliminary PUD and Preliminary plat at a special meeting on February 25, 2020. Staff recommended approval, with one condition of approval with the PUD recommendation. The Planning Commission included that condition (No. 1, below), with some revision, as well as three additional conditions. The Planning Commission recommendations are: I. A recommendation of approval to the Town Board for the Elkhorn Lodge Preliminary PUD according to the findings of fact recommended by staff with the following conditions: 1) Approval of the PUD Rezoning shall also constitute an approval of the Preliminary PUD and Development Plan, as attached to the staff report, with no increase in the number of accommodations and resident units without a PUD review. 2) The Developer will bear the risk of constructing improvements in the floodplain prior to obtaining the post-construction LOMR. Should FEMA not approve the LOMR application as submitted, the Developer will be responsible for any redesign and reconstruction to achieve the No-Rise condition. No Certificate of Occupancy for the Event Center Barn or the Elkhorn Lodge addition will be issued until the Developer obtains LOMR approval from FEMA. 3) The developer will add additional parking lot perimeter landscaping. 4) Applicant will submit an employee housing plan for permanent and seasonal employees, per Chapter 9.1, items A and B, and the housing needs assessment of 2016. II. A recommendation of approval to the Town Board for the Elkhorn Lodge Preliminary Subdivision Plat according to the findings of fact recommended by staff. Staff findings, included in the Planning Commission’s recommendations above are as follows: 1. The Preliminary PUD and Preliminary Plat are generally consistent with the goals and policies set forth in the Estes Valley Comprehensive Plan. 2. The Preliminary PUD and Preliminary Plat are generally consistent with the goals and policies set forth in the Estes Park Downtown Plan. 3. The Preliminary PUD and Preliminary Plat comply with applicable standards set forth in the EVDC. 4. The Planning Commission is the recommending body, and is to forward a recommendation on the Preliminary PUD and Preliminary Plat to the Town Board of Trustees. 5. Adequate public facilities are currently available to serve the proposed project. 6. This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were raised by any review agency. Staff recommendations to Town Board are 1) Approval of the PUD Rezoning shall also constitute an approval of the Preliminary PUD and Development Plan, as attached to the staff report, with no increase in the number of accommodations and resident units without a PUD review. 2) The Developer will bear the risk of constructing improvements in the floodplain prior to obtaining the post-construction LOMR. Should FEMA not approve the LOMR application as submitted, the Developer will be responsible for any redesign and reconstruction to achieve the No-Rise condition. No Certificate of Occupancy for the Event Center Barn or the Elkhorn Lodge addition will be issued until the Developer obtains LOMR approval from FEMA. 3) The developer will add additional parking lot perimeter landscaping. Staff has concerns with Planning Commission Recommendation 4 as a mandatory condition of approval. Although well-intended and reflecting genuine community issues and goals, the recommendation on its face seems to overreach the scope of a single development project – even a significant one like Elkhorn Lodge. The new Elkhorn Lodge complex will probably have a sizeable number of employees, but requiring a housing plan that covers off-site private properties and business operations raises concerns about the proportionality with regard to a single development entity. The January 2016 Housing Needs Assessment for Estes Park – or a revised and updated assessment, when that may be available – is a more appropriate instrument to gauge housing supply and demand, taking into account business/employer additions like the new Lodge complex. Staff is recommending Town Board approve the Preliminary PUD and Preliminary Plat with Planning Commission conditions 1 through 3. In staff’s judgment, the subject matter in the Commission’s condition 4 is best addressed in another fashion. Finance/Resource Impact: None. Level of Public Interest Medium. Written comments have been received for this rezoning. At the Planning Commission meeting, on February 18, 2020 (where the applications were continued to February 25), and at the February 25 meeting, there were property owners from the Elkhorn Lodge area who raised some concerns, primarily regarding ensuring the development was high quality, as well as ensuring the floodplain concerns were adequately addressed. Also present at both meetings were those who spoke in support of the project. All written comments are posted to: www.estes.org/currentapplications. Sample Motions 1.I move to approve Ordinance 05-20 for the Elkhorn Lodge Preliminary PUD according to findings of fact with findings and conditions of approval recommended by staff. 2.I move to deny Ordinance 05-20 for the Elkhorn Lodge Preliminary PUD finding that … [state findings for denial]. 3.I move to continue Ordinance 05-20, for the Elkhorn Lodge Preliminary PUD to the next regularly scheduled meeting. (State reasons for continuance.) Attachments: 1.Ordinance 05-20 2.Vicinity Map 3.Statement of Intent 4.Application 5.Public Works Comments 6.PUD Plan Set 7.Preliminary Plat 8.Elkhorn Suites Floorplan, Rendering 9.Event Barn Facility, Floorplan 10.Riverside Restaurant, Floorplan 11.Hillside Restaurant/Retail, Floorplan 12.Coach House Restaurant, Floorplan ORDINANCE NO. 05-20 AN ORDINANCE APPROVING THE ELKHORN LODGE PRELIMINARY PLANNED UNIT DEVELOPMENT (PUD), A MIXED USE PUD OVERLAY ON LAND ZONED CO (OUTLYING COMMERCIAL), LOCATED ON A PROPERTY ADDRESSED AS 600 WEST ELKHORN AVENUE, DESCRIBED AS BEING WITHIN PORTIONS OF SECTIONS 25 AND 26, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M., TOWN OF ESTES PARK WHEREAS, the subject property, 18.58± acres in size, is located in portions of Sections 25 and 26, Township 5 North, Range 73 West of the 6th P.M., Town of Estes Park, with the same property also proposed to be the Elkhorn Lodge Subdivision; and WHEREAS, the Estes Valley Development Code, Chapter 9 Planned Unit Developments, allows a Mixed-Use PUD overlay on land located in CO (Outlying Commercial) Zoning Districts, with the uses permitted in the PUD being limited to those uses allowed in the underlying CO zoning, Residential uses, and/or Accommodations uses; and WHEREAS, an application for the Elkhorn Lodge Preliminary PUD has been submitted; and WHEREAS, the proposed Elkhorn Lodge Preliminary PUD is a Mixed-Use PUD overlay on land located in a CO (Outlying Commercial) Zoning District, with the uses proposed limited to those allowed in the underlying CO zoning, Residential uses, and Accommodations uses; and WHEREAS, the Estes Valley Planning Commission has recommended approval of the Elkhorn Lodge Preliminary PUD; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that the Elkhorn Lodge Preliminary PUD complies with applicable standards set forth in the Estes Valley Development Code. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: The Elkhorn Lodge Preliminary PUD Plan and Development Plan are hereby approved, subject to the following conditions of approval: 1)No increase in the number of accommodations or resident units shall be permitted without a PUD review as described in the Development Code. 2)The Developer will bear the risk of constructing improvements in the floodplain prior to obtaining the necessary post-construction letter of map revision (LOMR) from the Federal Emergency Management Agency (FEMA). Should FEMA not approve the LOMR application as submitted, the Developer will be responsible for any redesign and reconstruction to achieve the No-Rise condition. No Certificate of Occupancy for the Event Center Barn or the Elkhorn Lodge addition will be issued until the Developer obtains LOMR approval from FEMA. 3)The Developer will add additional parking lot perimeter landscaping adequate, in the Community Development Director’s determination, to appropriately screen the lot from neighboring residents. Section 2: The land described in Exhibit A hereto is hereby designated as a PUD-M, a Planned Mixed Use District, as an overlay to the underlying CO (Outlying Commercial) zoning district, effective upon the approval by the Town Board of the Elkhorn Lodge Final PUD Plan for all such land. The PUD-M designation shall lapse and become null and void if the Preliminary PUD Plan lapses under the development code. Section 3: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado, this ______ day of _____________, 2020. TOWN OF ESTES PARK, COLORADO _____________________________________ Mayor ATTEST: _____________________________ Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the ______ day of ________________, 2020 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2020, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: _____________________________ Town Attorney EXHIBIT A LEGAL DESCRIPTION THE PORTIONS OF THE NE 1/4 OF THE NE 1/4 OF SECTION 26 AND THE NW 1/4 OF THE NW 1/4 OF SECTION 25, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M., COUNTY OF LARIMER, STATE OF COLORADO, DESCRIBED AS FOLLOWS; BEGINNING AT A POINT ON THE EAST LINE OF THE NE 1/4 OF THE NE 1/4 OF SAID SECTION 26, FROM WHICH POINT THE NE CORNER OF SAID SECTION 26 BEARS N 1 DEGREES 11' W A DISTANCE OF 373 FEET, AND WHICH IS THE CENTER OF THE FALL RIVER ROAD AS DESCRIBED IN THE DESCRIPTION OF THE ELKHORN PROPERTY FOUND IN DEED RECORDED IN BOOK 696 AT PAGE 463, LARIMER COUNTY RECORDS; THENCE WESTERLY AND NORTHWESTERLY ALONG THE CENTERLINE OF FALL RIVER ROAD AS FOLLOWS: N 84 DEGREES 30' W, A DISTANCE OF 321 FEET; THENCE S 88 DEGREES 03' W A DISTANCE OF 154 FEET; THENCE S 68 DEGREES 04' W, A DISTANCE OF 311 FEET; THENCE N 84 DEGREES 26' W A DISTANCE OF 114 FEET; THENCE LEAVING SAID ROAD, S 3 DEGREES 15' W A DISTNCE OF 877 FEET TO A POINT ON THE SOUTH LINE OF THE NE 1/4 OF THE NE 1/4; THENCE S 89 DEGREES 47' E A DISTNACE OF 944.9 FEET TO THE SE CORNER OF THE NE 1/4 OF THE NE 1/4; THENCE N 1 DEGREES 11' W A DISTANCE OF 52 FEET TO THE SW CORNER OF THE PARCEL DEEDED FROM EDWARD J. WALSH AND DE H. SIMMONS TO JAMES AND ELEANOR HONDIUS RECORDED IN BOOK 501 AT PAGE 72, LARIMER COUNTY RECORDS; THENCE N 27 DEGREES 02' E A DISTANCE OF 235.5 FEET; THENCE N 18 DEGREES 34' E A DISTANCE OF 71.2 FEET ALONG THE EAST LINE OF PARCEL DEEDED FROM ELIZA E. WHITEHEAD TO MRS. ELLA JAMES RECORDED IN BOOK 77, AT PAGE 143, LARIMER COUNTY RECORDS, SAID POINT BEING MARKED WITH A 1 INCH STEEL PIPE SET BY ORIGINAL SURVEY; THENCE N 68 DEGREES 34' E A DISTANCE OF 82.3 FEET TO THE SW CORNER OF PARCEL DEEDED FROM FLORA AND J.R. STANLEY TO EDNA JAMES AND A.N. MCKEIRMAN RECORDED IN BOOK 639 AT PAGE 314; THENCE S 75 DEGREES 26' E A DISTANCE OF 273.3 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE HIGHWAY 34 FROM WHICH POINT THE NE CORNER OF SECTION 26 BEARS N 25 DEGREES 32' W A DISTANCE OF 1153.7 FEET; THENCE N 2 DEGREES 14' E A DISTANCE OF 207 FEET TO THE CENTER OF FALL RIVER; THENCE WESTERLY AND NORTHWESTERLY ALONG THE CENTER OF FALL RIVER ALONG THE FLORA AND J.R. STANLEY PARCEL DEEDED TO EDNA JAMES AND A.N. MCKEIRMAN AND THE PARCEL DEEDED FROM FRANK W. GORE TO WILLIAN E JAMES RECORDED IN BOOK 110 AT PAGE 302, LARIMER COUNTY RECORDS TO THE WEST LINE OF THE NW 1/4 OF THE NW 1/4 OF SECTION 25; THENCE N 1 DEGREES 11' W A DISTANCE OF 65 FEET, MORE OR LESS, TO THE POINT OF BEGINNING; EXCEPT ANY PORTION THEREOF CONTAINED IN THE AMENDED PLAT OF ELKHORN CLUB ESTATES, ACCORDING TO THE RECORDED PLAT THEREOF; EXCEPT THAT PARCEL CONVEYED IN DEED RECORDED SEPTEMBER 16, 1936 IN BOOK 639 AT PAGE 314; EXCEPT THAT PARCEL CONVEYED IN DEED RECORDED JULY 26, 1971 IN BOOK 1469 AT PAGE 785 EXCEPT RECORDED PLATS OF ELKHORN PLAZA LODGES CONDOMINIUMS, BUILDINGS A AND B. EXCEPT THAT PORTION DESCRIBED IN DEED RECORDED FEBRUARY 9, 1987 AT RECEPTION NO. 87007530 EXCEPT THOSE PARCELS DESCRIBED IN DEEDS RECORDED AUGUST 27, 1947 IN BOOK 839 AT PAGE 334, 335 AND 338 FOR INFORMATION ONLY THE LARIMER COUNTY ASSESSOR ALSO INCLUDES IN THEIR LEGAL A PARCEL DESCRIBED IN DEED RECORDED JANUARY 25, 1979 IN BOOK 1924 AT PAGE 745 WHICH HAS NEVER BEEN CONVEYED TO CURRENT OWNER. Site Location Ê W E L K H O R N A V E W WONDERVIEW AVE ELM RDBI GH O R N DRMORAINE AVEMA C G R E GO R A VEFA L L R IV E R R D ROCKRIDGERDCHAPINLND A V IS ST O L D R AN G E R D R ERIVERSIDEDRFALLRIVERLN VALLEY RD RIVERSIDE DRCLEAVE ST F AR V IE W D R JUN IPERLNJAMESSTCOURTNEYLNMOONR ID G ER DKENWOODLN LOTT STSPRUCED R E E L K H O R N A V E CRAGS DRVIRGINIA DR RAN G E VIEWRD E V E R G R EENLN FAR VIEW LN WIEST D R PARKLNBOYD LN FILBEY CTMA RIGOLD L N MOCCASIN STSTEAMER CTOLYMPUSRD VIRGINIAD R 0 250 500 Feet -Town of Estes ParkCommunity Development Printed: 2/11/2020 Created By: jeff woeber Project Name: Project Description: Elkhorn Lodge Preliminary PUD/PlatFor Illustrative Purposes Only Page 1 of 9 STATEMENT OF INTENT ELKHORN LODGE P.U.D. , SUBDIVISION AND DEVELOPMENT PLAN, Being a portion of Elkhorn Addition and a portion of the Northeast Quarter of Section 26, and the Northwest Quarter of Section 25, Township 5 North, Range 73 West of the 6th P.M., Town of Estes Park, Larimer County, Colorado. Revised 02-19-2020 Add a waiver request regarding elevations drawings for the barns and the Elkhorn Lodge addition. PROJECT LOCATION: The proposed development is a major portion of the 1958 Elkhorn Addition to the Town of Estes Park. The subject property is located south of Elkhorn Avenue at the west end of the Downtown area of Estes Park. The property address for the existing developed parcel is 600 West Elkhorn Avenue, Estes Park, CO This project is located within the limits of the Town of Estes Park. OWNER: The current owner (County records) is Zahourek Conservatory LLC. The entity under agreement to purchase and develop this project is East Avenue Development, LLC, C/O Justin Mabey. PROJECT DESCRIPTION FOR THE ELKHORN LODGE P.U.D.: This proposed project is presented as a Mixed Use Planned Unit Development (PUD) that is only allowed by The Estes Valley Development Code (Code or EVDC) in the current Commercial Outlying (CO) zoning district, for which this development is included. Accommodations uses and residential uses are permitted uses in a Mixed Use PUD Proposal in the CO Zoning District. One hundred and ninety seven (197) hotel units are proposed in two main buildings on site. One is a new 132 Unit stand-alone hotel building and the other is an addition (36 hotel rooms) annexed to the existing Elkhorn Lodge Building which has 29 existing hotel rooms within. While the old Elkhorn Lodge is not on a Historic Registry, it will remain and include a major remodeling project with the purpose/intent of keeping that landmark present in the Estes Valley. The Developer plans to go to great extent for this historic feature to remain, and has intentionally had the new hotel building designed to be architecturally compatible to the old Lodge Building. In addition to these hotel uses, there are 2 new restaurant pads being developed and one renovation of the Coach House for restaurant use. These restaurant sites will be offered for rent or sale to regional or local restaurant venders. Below one of the restaurants (Hillside), there is a small retail use proposed (2,880 s.f.). The one remaining large existing historic barn on site (which is slated for relocation-new construction with the intent for the “skin” wood being repurposed on the new structure) will meet Building Code and the EVDC for commercial uses including an Event Facility. An additional (new) barn building for the continuing long standing horse operation on site is proposed far south of the old barn site. Lastly, there is a subdivision of the property proposed to create 13 separate lots. Page 2 of 9 Lot 1: This lot will contain a new 8,100sf Event Center Barn to replace the old barn that is being removed from the floodplain. It is similar in size and will be used for events such as weddings, corporate outings, Lazy-B sing-a-longs and other similar events. The old barn will be raised and salvaged for as much material as possible to re-side the new barn and add old-time stable character to the building. The new building is intended to look like the existing barn on the exterior. The floorspace will be significantly different since it will be an event center now instead of a horse stable. This use is permitted in the CO zone and will be consistent with the new Event Center code language. Lot 2: This lot contains the existing Elkhorn Lodge and several outbuildings, mostly used for wrangler housing and offices. The Lodge will be kept and an addition will be placed on the west side. The addition is intended to blend with the old lodge as much as possible. The original 29 units, ballroom, lobby, dining room and kitchen in the Lodge will be remodeled and the addition will contain 36 new units. Three on-site cabins will be relocated to the west of the old Lodge and remodeled for guest stay. The original Schoolhouse will be relocated as well and will be used as a small event facility and historic tours. An outdoor pool will be located at the center of all the structures. Lot 3: This lot contains the original residence for the property prior to the Elkhorn Lodge being constructed. It will be raised and a new Riverside Restaurant will be constructed in its place. The restaurant will be approximately 6,040sf in a two story structure. Lot 4: A new 1,800sf Horse Barn will be constructed to continue the livery stables on the property. It will be constructed on the southwest portion of the lot with the north portion to be mostly a corral for the horses. The building will have the same character and colors of the old barn and the new event center, however it will be have stables and a small office and bathroom for the livery’s business operations. It will be open to the public with parking provided, however, it is anticipated that a majority of the customers will come from this property, likely walking to the livery. This is a use permitted by S2 in the CO zone, however since it is an existing historical use, an S2 should not required. The PUD has a similar review process to an S2, so it is being seen and reviewed by the same authorities as would an S2. Lot 5: This will be the flagship lot that will contain the new 132 unit Elkhorn Suites. There are numerous cabins in the area, most of which will be demolished. Three of the “better” cabins will be relocated and remodeled, as well as the Schoolhouse, on Lot 2. The suites will be a three story building, in three sections. Each section will rise one story as the building progresses westerly to fit the contours of the lot. A height waiver request through the PUD process is requested with this submittal as outlined later in the requested waivers. Lot 6: This lot will have a new building that will contain some retail space below and a new restaurant, the Hillside Restaurant, above. The building will be roughly 5,760sf total. Lot 7: The Coach House is the primary building on this lot and it will be remodeled in to a Restaurant. A small addition will be added on the south for additional kitchen and storage space. The basement is planned to be a distillery business. The building will be roughly 5,750sf total. Lot 8: This lot contains the Old Church. It is widely believed to be the first church in Estes Park and it will be remodeled and used for small events and weddings and historical tours, much like the Schoolhouse that is being relocated and remodeled on Lot 2. Lot 9-13: These lots will be for each of the existing “Alpine” cabins on the hill along the south side of the property. Each of the cabins will be remodeled into single family residential structures as they currently exist. They will primarily be rentals through the lodge business, however, in the future, they may be sold and available for full time residential ownership. The parking for all the commercial lots (1-8) and uses will be shared by the individual lots. There is adequate parking distributed throughout the site on Lots 1-8 that can accommodate each of the uses in Page 3 of 9 full operation. The residential lots (9-13) will have their own private parking dedicated to their individual lots. The shared parking along with access will be addressed with a note on the plat. Maintenance will be addressed through a Property Owners Association. See the attached Preliminary Elkhorn Lodge PUD Subdivision Plat for additional details. The PUD process in the Estes Valley has its own specific Code section (Chapter 9) and associated standards. The PUD process in the EVDC cites the following five (5) abbreviated purposes: •Encourage innovations in residential and commercial development and renewal…. •Encourage more efficient use of land and public services to reflect change in technology of land development…. •To provide a process (PUD) that can relate type, design and layout of residential and commercial development to the particular site, thereby encouraging the preservation of the sites natural characteristics and to encourage integrated planning… •To provide for well located, commercial sites and well-designed residential developments while minimizing impact on roads, streets and other transportation facilities…and, •To conserve the value of the land. As can be ascertained by reviewing this proposal, all five PUD, “purposes” have been adhered to, addressed and used as guides for this design and the planned development of this site. SITE DENSITY AND IMPERVIOUS COVERAGE: EVDC PUD Regulation 9.3.C.3 (last sentence) states: Each independently calculated land area shall be deducted from the total land area available for development to determine the permitted density on a site. This provision allows Lot 5, proposed at 4.674 Acres (calculated to a max of 113 units with the 1,800 s.f./unit factor) to propose 132 units. In the same light, Lot 2 is proposed at only 65 units, but is allowed 113 Accommodations units. What this allows overall to this site, is mixed use density with numerical accountability represented by the flexibility of a PUD with clustered density. This design allowance and concept leaves more open area around the project’s perimeter and softened transition into the neighborhood (for example the very low density along the north, south and west sides of this development). See Density Table on Sheet 1 of 10 for more information/quantification. Please note that a large number of Units (nearly 29 Residential Units or 146 Accommodation Units) are, “left on the table” and not requested with this proposal. The impervious coverage limitation (65% max.) is easily met on this development as a whole with only 36.1% proposed to be hard covered. See Statistical Information Breakdown on Sheet 1 of 10. Additionally, the open space provided by this development is 41.1%, 30% required by a PUD. ADDITIONAL PROPOSED SITE CONSTRUCTION ITEMS TO NOTE: 1. A floodwall is proposed to provide ample room for the dynamic river, yet define the floodplain on the property and to provide a hard feature limitation for flooding. The 100 year regulatory floodplain (using best available data) will be contained on the riverside of the wall with free board. 2. The recent reconstruction of the river by the Estes Valley Watershed Coalition will remain intact (even though the physical location of the river was constructed outside of the previously modeled CHAMP floodplain). 3. Relatively minor excavation and revegetation on the south side of the river (outside the existing actual river) is proposed to provide a “no-rise” result. 4. Given the proximity of this site and the river, no new storm water detention is proposed. Water quality is addressed as part of the Drainage Plan and Report (attached). Page 4 of 9 5. The Barn will be relocated out of the floodplain and used as an Event Center Barn. This will provide the river more capacity (the barn was included in the CHAMP river model as an obstruction). 6. The new smaller Barn (1,800 s.f.) for the continued horse riding will be located well out of the floodplain which will improve the water quality in the river just upstream of Town. 7. The original and existing Lodge Building east of the Elkhorn Lodge will be removed and that area will house the proposed Riverside Restaurant site. 8. The historic School House and some of the existing historic cabins will be relocated /saved. 9. The Alpine Buildings on the hill will be remodeled and saved. 10. The Coach House will remain and be converted into a restaurant. 11. Main trunk utilities will be maintained and or upgraded, including a new river crossing for sanitary sewer and appropriate easements dedicated. See below for additional detail on separately listed utilities. 12. The backdrop of thick trees on the hill south of the new hotel and existing Lodge will basically remain untouched. This will protect the roof of the new hotel from extending above the skyline or horizon when viewed from the north to the south. 13. The main entrance on Elkhorn Avenue will be reconstructed to intersect basically perpendicular to Elkhorn and to directly oppose Filbey Court (to the North). A westbound, left turn lane will be constructed at the intersection with an opposing taper for the Elkhorn Lodge and Suites. 14. Vehicle and Pedestrian Access to and from the site will be improved. Walking to Downtown shopping and activities will be encouraged. An off-site (south side Elkhorn Ave) 10’ wide multi-modal path is proposed Easterly to a new Pedestrian Crossing near the existing Big Horn Restaurant (also provided will be a Ped Crossing of Elkhorn Ave at the realigned new entrance intersection with Filbey Ct.). HOTEL USES: The existing and proposed hotel buildings/units “fit” the allowed Accommodations uses in a mixed use PUD C.O. Zoning District Development. The number of hotel units proposed overall is less than allowed for the PUD as a whole. RESTAURANT USES: The 3 Restaurant pads shown on the Development Plan are intended for use as sit down restaurants. These “fit” the allowed uses in the underlying C.O. Zoning District and as part of the Mixed PUD regulations. Grease Interceptors are required by the Estes Park Sanitation District Regulations and are planned for with this Development. COMMERCIAL USES: The Event Center Barn, Horse Barn/Livery, Hillside Retail Space, Schoolhouse and Old Church will be open and available to the public for events/rides. The events can be scheduled by the public at the Event Center Barn, Schoolhouse or Old Church. Tours at the Schoolhouse and Old Church will be available. These uses are allowed and fit in the C.O. Zoning District of the code. SUBDIVISION PROPOSED: The proposed subdivision allows for single family use in the Southeast corner of the property (Lots 9 through 13). Should the owner wish to sell lots in the future (although not the intent), this PUD and Subdivision process will allow for that. Initially (upon approval), the houses on these 5 lots are intended to be nightly rental units. Page 5 of 9 DOWNTOWN PLAN COMPATIBILITY: Below is an excerpt from the 2018 Downtown Plan: The subject property is mentioned several times in the current Downtown Plan. It is mentioned that the Elkhorn Lodge is a “Community Anchor with historic potential”. The Downtown Plan also mentions the following relative abbreviated goals (that this project includes): •Economic Vitality – year round economy of business. •Maintain or gain adequate infrastructure. •Maintain views to rivers and mountains. •Protect Wildlife patterns and sensitive areas. •Expand links to abutting neighborhoods. •Maintain resilience to flooding. •Improve safety and connectivity for peds and bikes through enhanced crossings. COMPREHENSIVE PLAN COMPATIBILITY: Here is an excerpt from the 1996 Comprehensive Plan (Area 7): Significant community landmarks and historic structures which should be preserved are located downtown. While commercial development exists throughout the area, large scale retail (or “big box”) type development is encouraged to locate at Stanley Village. The Downtown Planning area is intended to develop as an exciting, mixed-use, urban core with open space along the rivers, and structures such as the Stanley Hotel providing an intimate, pedestrian scale. We believe this plan does provide the basic intent of Area 7 goals; however, the Elkhorn Lodge is on the very western fringe of Area 7 in the Comp Plan. ACCESS AND TRAFFIC IMPACT STUDY (TIS) SUMMARY: Currently, the existing Lodge (600 West Elkhorn Ave) gains access from West Elkhorn Avenue. This project proposes to re-align the existing Eastern access onto Elkhorn Avenue to a more perpendicular approach. This will improve driver, bicycle and pedestrian safety. The Northern Elkhorn and current Stable Access includes a one lane concrete double T constructed bridge with concrete abutments. This bridge has been visually examined by Van Horn Engineering and found to be in good shape. A Structural loading analysis is forthcoming, however, we believe it is capable of supporting a fire truck in its current condition. This access will be gated and signed as an Emergency Access only. A new western access to Old Ranger Road is proposed which will increase emergency access and safety for the site and neighboring uses. The western access will not be signed, so is predicted to see little traffic. Page 6 of 9 The TIS calls for an additional left hand turn lane at the main Elkhorn Access with 100 feet of storage, but did not find Warrants were met for a signalized intersection to be installed. The turn lane is shown on the proposed plans for this development. OPEN SPACE: Open space is not required with CO zoned land, but it is required with the PUD as proposed. This development provides approximately 41% open space where 30% is the Code requirement. UTILITIES: This property is currently serviced by all of the main utilities. The main lines will be accessible for connection and or extension as needed to easily serve the proposed density. A brief description of each utility and the associated changes is included: •Sewer. Several meetings with the Estes Park Sanitation District Representatives (and even the Sanitation Board) have been accomplished. The results of these meetings and discussions are as follows: o Communications continue on the agreement for the new river crossing as well as the needed easement across the Plaza Property for the new 12” sewer main. This will eliminate the current situation where the sewer main crosses directly under the historic Antonio’s Pizza Building (now owned by Maxwell’s). o The Sanitation District has stubbed the buried line out of the new manhole north of the old Pizza shop, but the stub ends east of the river (a future river crossing is required). o Minimum 8” diameter services are proposed into three locations on the proposed large motel building. Other smaller diameter service lines are shown and outlined on Sheet 4 (Utility Plan). All new manholes and main lines will be installed according to EPSD Standards and become property of the sanitation district upon successful acceptance by them. o Some realignment of the sewer line and an upgrade to 12” diameter sewer line crossing the property from west to east is shown and outlined on the Utility Plan mentioned above. It will be upgraded to the easterly side of the new Event Center Barn o Appropriate sewer easements will be dedicated with the Subdivision Plat. •Water/Fire Suppression. Five new fire hydrants are proposed to be added. The current eastern fire hydrant (near the Coach House) will be re-used with the proposed new waterline loop that is proposed to connect to the 6” line on the property to an existing 12” main to the East. There will also be a loop around the Elkhorn Lodge building that will service the rest of the new buildings. Fire sprinklers are proposed for each commercial building (except the new horse barn) with a special connection for fire department access outside each building near the sidewalk. This includes each of the three proposed sections of the large new hotel building. Each section of the large building is proposed to also include 2 hour automatically closing (Mag Lock) separation doors. •Gas. There is an existing 2” gas main crossing the property. That line currently serves the Coach House, the existing and the old Lodge (that will be removed). The current 2” line does not serve the existing barn. All new construction will connect to this existing 2” gas main and no relocation of it is proposed. •Electricity. Individual meters are proposed for each building. Currently, overhead power comes from the north and east and will remain. A buried three phase loop is provided for through the new construction around the south side of the large motel building on the property. One new overhead line is proposed south of the new large hotel building, otherwise, all new power on site will be buried as shown on the Utility Sheet (Sheet 4). Page 7 of 9 •Cable and Telephone. Telephone and Cable TV come into the property from the east overhead, but will be buried from the Northeast corner of the Riverside Restaurant throughout the interior of the re-developed property. A separate connection for each building is proposed as well as individual billing. PARKING: This project is proposing to exceed the EVDC requirements for the associated uses and parking numbers. In short, the Code requires 335 spaces and this plan provides 364 spaces. Parking (for all uses) is tabulated on Sheet 1 and exceeds the EVDC required minimum by 108%. STORMWATER: This property is adjacent to the Fall River and generally slopes south to north toward the river. Three proposed north outlet facing western storm water culverts daylight through the proposed river floodwall. The east most storm water culvert outlets or daylights into the wetland area west of the proposed realigned main entrance-exit. A cross culvert at the new main access will allow surface water to flow east to west and out of the sump area that currently exists. A culvert will be installed under the access road to Old Ranger to accommodate a new public drainage study for the Elkhorn Estates area. Given that Fall River separates the proposed improvements from Elkhorn Avenue, storm drainage improvements are not proposed along the south side of Elkhorn Avenue along this project’s frontage. There is little to no erosion evidence that would suggest that Curb and Gutter would be helpful along this river frontage of the property related to erosion. We feel that sheet flow from the highway should be allowed to flow freely in a distributed non erosive manner as it has historically. No Storm water detention is proposed with this development; however, water quality is proposed to be addressed through the use of relatively flat and wide grass lined swales and downstream naturally shallow flat sheet flow areas north of the proposed riverwall. A Preliminary Drainage Report is submitted with this application and a Final Drainage Report will be submitted later in the process as required by the Code. SCHEDULE: This development is proposed as a single phased sequenced development with the desire to commence construction in the spring of 2020 (upon Planning Commission and Town Board approvals). The owner would like to build everything right away, however due to floodplain issues, some things have to occur in a specific order. Building permits will be applied for sequentially, starting with the Elkhorn Suites, Elkhorn Lodge remodel and the new Horse Barn while the floodwall is being built. With the horse stalls up and running in their new location, the Hillside Retail/Restaurant, Coach House Restaurant and building relocations will be done. Once the floodwall construction and floodplain re-alignment is approved through FEMA via the LOMR process, the new Event Center Barn, Elkhorn Lodge addition and Riverside Restaurant construction will commence. As contractors are available, Alpine units will be remodeled one by one. REQUESTED WAIVERS (and related notes): 1. Highway Frontage Sidewalk, Appendix D Typical Street Section (with Curb and Gutter). As mentioned within, no curb and gutter, sidewalk or street widening is proposed along Elkhorn Avenue north of the river adjacent to this proposed development and along Old Ranger Rd. Page 8 of 9 a. This project does not propose an Elkhorn Avenue/Old Ranger Rd frontage sidewalk adjacent to the project west of the new main entrance. In lieu of this typical standard requirement, the project proposes to provide a 10’ wide concrete multi-modal path along Elkhorn including the south side of the new entrance and eastward toward a Pedestrian Crossing near the Bighorn Restaurant and connect the sidewalk to Mrs. Walsh’s Garden. A new Pedestrian Crossing is also proposed at the new main entrance across Elkhorn Avenue. b. EVDC Appendix D-5 allows the location of sidewalks on a property to be determined in a case-by-case basis. c. This highway frontage sidewalk ‘waiver’ is felt reasonable given there is a relatively new and wide concrete sidewalk on the north side of Elkhorn Avenue in this area and no sidewalk along Elkhorn Avenue to the east. At one location the river is very close to the south edge of the existing road, and any widening would impact the river there. This project is proposing improvements to the east instead due to the volume of pedestrian traffic that will be heading toward town where there currently is no sidewalk. 2. EVDC Section 4.4.D.2.a Main Entrance shall be oriented to the front lot line. The building on Lot 6 faces south with its main entrance up higher on natural sloping ground for the handicap access there at this building corner for the upstairs restaurant use. The handicap space for the downstairs retail use is located lower and to the north of the building along the street frontage. 3. EVDC Table 4.7 Loading space requirements. No loading spaces are proposed with this development. The Developer’s experience is that very early morning deliveries are made in front of to the side of restaurants and/or hotel and this is a common and acceptable method of supply delivery with minimal guest interference. 4. EVDC Table 4-5 Max Building Height. The Elkhorn Suites building will be up to 38’ tall and will need a waiver from the EVDC through the PUD section of the code. The building is built against a hillside that shields it from any properties to the south. It is blended into the contours of the property against the hillside. The only buildings behind it are existing residential structures on this property. The adjacent property has a house relatively close to this property, but it is roughly 60’ higher in elevation than the proposed Suites. 5. EVDC Appendix D.III.B.6.d The road that accesses the Alpine Lots 9-13 must be built to street standards if it serves more than four residential units. We request that this be kept as a driveway, paved to 20’, with no sidewalk, curb and gutter, and curvilinear requirements. The area is quite steep, rocky and tree’d with little room for parking spaces let alone sidewalks, curb and gutter. It is desired by the applicant to keep the area as similar to the feel it currently has. We propose that the driveway have curb and gutter up to the parking area for the Old Church, but be a driveway beyond the entrance to the Old Church parking area. We will make a 20’ wide paved drive following the existing driveway. 6. EVDC Appendix D.III.B.4.a.1 The driveway serving Lots 8-13 is designed at 14.7% grade to match the existing drive. It is proposed to be widened from 14’ to 20’ in width and will include roadside drainage. Code maximum is 12% and Code width is 20’ minimum. The slope of the hill is approximately 20% and there is not enough room to redesign the road to meet the grade requirements without clearing many trees on the hillside and creating substantial cuts and fills. It is desired by the applicant to keep the area as similar to the feel it currently has. It would maintain as much of the screening for the property to the south as well. Page 9 of 9 7. EVDC Section 7.6.D.2 Wetland disturbance at the new entrance–exit is proposed at only 2475 s.f. (0.06 Acres). We have worked with Darcy Tiglas for wetland identification. Her letter calls this area Sampling Point B and it is determined to be a wetland. Given the small size of this impact (less than 0.1 acres), disturbance is allowed without a permit and mitigation is not required by the US Army Corp of Engineers. A supporting document has been provided by Darcy Tiglas to mention it is likely not even under the jurisdiction of the US Army Corp of Engineers. Since it is allowed under applicable federal laws or regulations, we request a waiver to disturb this small portion of wetland. The purpose of the wetland disturbance is to re-align the current drive with Filbey Ct. This will produce a safer perpendicular approach and intersection with West Elkhorn Ave. It is also recommended in the 2018 Downtown Plan as mentioned above. 8. EVDC Appendix B.VI.A.5 Architectural Elevations. Architectural Elevations were not prepared for the Event Center Barn and the Horse Barn because this was a last minute change to the plan before submitting. The original plan was to remodel the old barn, however, moving it out of the floodplain became more important. When that decision was made, it was decided to make two separate barns, one for events and one for the livery operations. Architecturally, the barns are intended to look like the existing barn, so elevations did not seem necessary since there is an example already on site. The elevations were not prepared for the Lodge Addition either because it is intended to look like the old lodge. This project is attempting to maintain the historical feel and architecture on the site. ESTESVALLEYDEVELOPMENTAPPLICATIONSubmittalDate:12/18/2019‘iirwirnrnrjp[*IfiiTTiThi’piiti.nwFPre-Application(checkapplicationtype(s))FMinorSubdivisionPlatFCondominiumMapFDevelopmentPlanFAmendedPlatFPreliminaryMapFSpecialReviewFBoundaryLineAdjustmentFFinalMapFPreliminarySubdivisionPlatFRezoningPetitionFSupplementalMapFFinalSubdivisionPlatIXOther:PleasespecifyPUD1iNrirnr.ialla•iaProjectNameElkhornSuitesProjectDescriptionRedevelopmentofElkhornLodgetoa205UnitMixedUseHotelDevelopmentProjectAddress60(1WestFlkhnrnAveLegalDescriptionSeePlatParcelID#3526106001LotSize18.583acresExistingLandUseProposedLandUseExistingWaterServiceProposedWaterServiceExistingSanitarySewerServiceProposedSanitarySewerServiceNameofPrimaryContactPersonJoeCoop,VanHornEngineeringEmailloe(&vanhornengineerirlaPrimaryContactPersonisFOwnerFApplicantIXConsultant/EngineerI1I1L114.r5StatementofIntentI5DigitalcopiesPDFemailedtoplanning@estes.orgfj3copies,24”x36”(folded)ofplat/plansApplicationFeeIX1copy,11”X17’reducedsetofplatlplansFRefertotheEstesValleyDevelopmentCodeAppendixBforapplicationsubmittalrequirements.TownofEstesPork.P.O.Box1200.,170MacGregorAvenue-e.EstesPark.CO80517CommunityDevelopmentDepartmentPhone:970-577-3721..Email:planning@estes.org.&www.estes.org/CommunityDevelopmenf¶7ICC’MMiJNTYDEWLOPMENTExistingGasServiceExistingZoningMixedUseResidential,Accommodation,Stable,EventandRestaurantExpandedResidential,Accommodation,Stable,EventandRestaurantYTownFWellFNoneFOther(specify)___ ___ _ ___ _ ___ _ ___ _IXTownFWellFNoneFOther(specify)__ ____ _ ____ _ ____ _ __UTSOUTSDEPSOEPSDK-FFXXcelC-O(CommercialOutlying)ProposedZoningFOtherFFFFSepticSepticNoneNoneC-O(CommercialOutlying)Revised20110109KT DOCUSi9,1EnvelopeID:B35E951B-F970-41BF-82D6-FC1O5BFEB376MailingAddress4225FawnTrail,Loveland,CD80537Phone970-215-5215EmailCAROLZAH@YAHOO.COM,VALZAHOUREKMAIL.COMApplicantEastAvenue,Development,LLC,ATexasLLCMailingAddress1001CypressCreekRd,Suite203PhoneCedarPark,TX78613EmailJUSTINEASTAVENUE.COMtonsultantiEngineerVanHornEngineeringMailingAddress1043FishCrenkRdEstesParkCO80517Phone970-586-9388Emailioe(vanhornengineerinp.comMINERALRIGHTCERTIFICATIONArticle65.5ofTitle24oftheColoradoRevisedStatutesrequiresapplicantsforDevelopmentPlans,SpecialReviews,Rezoning,PreliminaryandFinalSubdivisionPlats,MinorSubdivisionPlatsifcreatinganewlot,andPreliminaryandFinalCondominiumMapstoprovidenoticeoftheapplicationandinitialpublichearingtoallmineralestateownerswherethesurfaceestateandthemineralestatehavebeensevered.Noticemustbegiven30dayspriortothefirsthearingonanapplicationfordevelopmentandmeetthestatutoryrequirements.IherebycertifythattheprovisionsofSection24-65.5-103CR5havebeenmet.Names:RecordOwnerPLEASEPRINTApplicantPLEASEPRINT:EaStAvenueDevelopment..—DocuSlgnedby:DosSnedbySignatures:j&twtk£a-j1waRecordOwnerIApplicant._..cZEJ“—9DB4CB7CF33F4E8>IJWNER&APPLICANTCERTIFICATIONAsOwner.Icertifytheinformationandexhibitsherewithsubmittedaretrueandcorrecttothebestofmyknowledgeandamtherecordowneroftheproperty.AsApplicant,IcertifytheinformationandexhibitsherewithsubmittedaretrueandcorrecttothebestofmyknowledgeandinfilingtheapplicationIamactingwiththeknowledgeandconsentoftherecordowner(s)oftheproperty.IgrantpermissionforTownofEstesParkemployees.reviewingagencystaff,PlanningCommissioners,membersoftheTownBoardofTrustees,orLarimerCountyCommissionerswithproperidentificationaccesstomypropertyduringthereviewofthisapplication.IacknowledgeIhavereceivedtheEstesvalleyDevelopmentReviewApplicationScheduleandamawarethatfailuretomeetthedeadlinesshownonsaidschedulemayresultinmyapplicationbeyingdelayedoranyapprovalofmyapplicationbecomingnullandvoid.Names:RecordOwnerPLEASEPRINT.ApplicantPLEASEPRINT:EastAvenueDevelopmentSignatures:RecordOwner.ApplicantDateDate12/18/201912-14-19RecordOwner(s)ZahourekConservatory,LLC,CarolZahourek,ContactContactInformationDocuSignedby:r-’—‘‘e12/18/2019“219048F4E1G4AF-Date12-14-19uSignedby:7.—Docuslgnedby:“‘—5SH4CU1C&33F4ES--Revised2011.01.09KT Town of Estes Park Public Works Engineering Development Review Project: Elkhorn Lodge Preliminary Plat and PUD February 12, 2020 (Revised February 17, 2020) – Round 2 Comments Summary This review by Public Works is based on plans and documents submitted to the Town in December 2019. Submittals referenced for this review include: Preliminary Drainage Report (12/18/19; Revised 2/12/20) Preliminary Floodplain Model (12/18/19; Revised 2/12/20) Electronic data files on 8GB flash drive for flood analysis model Traffic Impact Study (12/18/19) Preliminary Elkhorn Lodge Subdivision drawing – 1 sheet (12/18/19; Revised 2/14/20) Elkhorn Lodge P.U.D. drawings – 8 sheets (12/18/19; Revised 2/14/20) Statement of Intent (12/18/19; Revised 2/13/20) Public Works (PW) does not oppose the continued processing of the Preliminary PUD subject to the stipulations listed below and discussed in detail herein. 1)The applicant must demonstrate that the project can meet all applicable Town and Federal regulations pertaining to floodplain development prior to approval of the Final PUD. 2)Public improvements must be financially guaranteed prior to recording the Final Plat. 3)An Improvement Agreement must be executed prior to recording the Final Plat or issuing building or grading permits. 4)A maintenance agreement must be recorded for the shared driveway at the time the Final Plat is recorded. Regulations and Standards All references to the Estes Valley Development Code shall be adapted as appropriate for applicability to this project according to Town of Estes Park regulations for managing the end of the Intergovernmental Agreement (IGA) with Larimer County beginning on April 1, 2020. Regulations referenced for this review include: 1.Estes Valley Development Code (EVDC) a.Chapter 9 – Planned Unit Developments; b.Chapter 10 – Subdivision Standards; c.Chapter 7 – General Development Standards; d.Appendix B. Submittal Requirements; and e.Appendix D. Street Design and Construction Standards. 2.Estes Park Municipal Code a.Title 12 – Streets and Sidewalks; and b.Title 18 – Flood Damage Prevention. 2 | Elk h o r n L o d g e – P u b l i c W o r k s C o m m e n t s 2 / 1 7 /20 Analysis – Preliminary Plat PUD Standards (Chapter 9) As a Mixed Use Planned Unit Development (PUD-M), the proposed project maintains some historic features while incorporating modern development standards and amenities. The new Elkhorn Lodge will be anchored to downtown Estes Park via a sidewalk along W. Elkhorn Avenue connecting the property to existing infrastructure. 1.The purposes of a PUD (§9.1) are addressed in the Statement of Intent (SOI). The only purpose not specifically met by the proposed project relates to benefits for “those who need homes.” 2.Proposed Lots 1, 2, and 3 are traversed by the Fall River and encompass portions of the width of the floodplain. Ideally, no buildings or vertical bank protection would occur within these boundaries. As an advisory recommendation, Public Works proposes that the entire floodplain on the PUD property be maintained as private open area in which nothing is built due to its unique drainage function (§9.3 D.4.b.(2)). Nevertheless, the area governed by floodplain regulations may be used in accordance with what the standards allow based on appropriate analyses and design. Subdivision Standards (Chapter 10) The proposed PUD is laid out such that it is subdivided into lots each having one building and shared parking to support it (except for the Alpine buildings). 1.The layout of lots and driveways on the PUD shall be designed in a manner that preserves stream corridors (§10.5 B.1.). To preserve the Fall River corridor, its path through the Elkhorn Lodge property could be left in a natural state across the width of the floodplain. Preservation may still be achieved by the proposed PUD if improvement locations are verified by appropriate analyses and design. 2.The installation of all public improvements required by this Code must be guaranteed before approval of the Final Plat (§10.5 K.1.). However, this requirement may also be satisfied by providing a form of guarantee (§10.5 K.2.) before the Final Plat is Recorded. 3.The Final Plat shall not be recorded until the Improvement Agreement (aka Development Agreement) is fully executed in accordance with §10.5 K.3. 4.No building permits shall be issued until the Improvement Agreement (aka Development Agreement) is fully executed in accordance with §10.5 K.3. General Development Standards (Chapter 7) 1.Grading or building permits will not be issued until Construction Plans are approved. Such plans may be previously approved or submitted for approval in support of a permit application (§7.2 B.1.). 2.Wetland delineation by Darcy Tiglas, provider of ecological services, is noted on Grading and Drainage plan (Sheet 6 of 8) in accordance with §7.6. Discussion in the SOI of wetland 3 | Elk h o r n L o d g e – P u b l i c W o r k s C o m m e n t s 2 / 1 7 /20 disturbance is acknowledged. Mitigation for wetland disturbance (§7.6 H.2.) may be addressed at the time of Construction Plan review. 3. No building or grading permit shall be issued unless public facilities have been financially secured (§7.12 C.1.). 4. Adequate stormwater drainage facilities and services to support the proposed development shall be available concurrently with the impacts of such development. Where multiple building permits are to be issued for a project, 25% of the permits may be issued prior to the installation and acceptance of the drainage facilities ((§7.12 F.2.). 5. The Traffic Impact Study substantially meets the requirements in §7.12 H. At the time of final plat approval all necessary transportation facilities and services to meet the applicable LOS shall be guaranteed by a development agreement that ensures they will be in place when the impacts of the proposed development will occur (§7.12 H. 4.). Submittal Requirements (Appendix B) 1. For Preliminary PUD Applications, (VI.A.), submittal requirements include: a. All requirements for a Preliminary Subdivision Plat in Section II.C. (B.VI.A.3.). b. Any other information deemed necessary by the Staff to make a fully informed and deliberate decision on the application (B.VI.A.8.). For this PUD, with buildings and improvements in the Fall River floodplain and floodway, floodplain modeling and details about FEMA requirements are necessary. 2. As required for Preliminary Subdivision Plans (II.C.), the following information is addressed in the updated SOI provided on 2/12/20. a. A schedule showing the area which is to be disturbed during each stage (B.II.C.5.u(7)). b. Anticipated phases (i.e., stages) of development (B.II.C.5.x.). The desire for the developer to start construction in spring of 2020 is acknowledged. Grading permits for staged areas in which construction plans have been finalized is the recommended path. Street Design and Construction Standards (Appendix D) 1. Referenced standards of construction include LCUASS (D.A.) which pertains to the design and installation of the left turn lane and the street improvements associated with the new sidewalk on W. Elkhorn Ave. 2. Requests for modifications and waivers shall be submitted in writing. Approval shall meet the criteria in D.I.D.1 and 2. Responses for waiver requests provided in an SOI: a. (SOI-1.) Highway Frontage Sidewalk. Request for waiver from installing sidewalk on W. Elkhorn along the property frontage, including along Old Ranger Drive, is approved since the developer has agreed to install a 10’ multi-use path between Elkhorn Lodge and Mrs. Walsh’s Garden. This trade-off advances the goals and purposes of the Code per D.I.D.1. b. (SOI-5.) Driveway serving six (6) single-family lots. Request for waiver regarding allowing a shared driveway for more than four (4) single-family residential units (D.III.B.6.d.) is approved. This arrangement is consistent with long-established access for buildings on a hill and thus relieves practical difficulties in redeveloping this site (D.I.D.2.). c. (SOI-6.) Driveway slope. Request for waiver for the slope of the regraded driveway to be limited to a maximum of 12% (D.III.B.4.a.(1)) is approved. The existing driveway is long-established at approximately 14.7%. This approval results in less 4 | Elk h o r n L o d g e – P u b l i c W o r k s C o m m e n t s 2 / 1 7 /20 visual impact, more effective environmental or open space preservation, and relieves practical difficulties in redeveloping this site (D.I.D.2.). 3. All driveways serving eight (8) or more parking spaces shall be paved and constructed according to D.III.B.9.a. Developer agrees to pave the driveway from its beginning at Lot 6 along its entire length up to and including the parking space(s) on Lot 8. 4. Shared driveways require submittal of a maintenance agreement for recordation (D.III.B.6.c.). Streets and Sidewalks (Title 12) A ROW permit from Town of Estes Park is required for work connecting to W. Elkhorn and Old Ranger (Chapter 12.08). Flood Damage Prevention (Title 18) Many improvements planned for this project are adjacent to the Fall River and occur within its Special Flood Hazard Area as determined by FEMA and the CHAMP. The Fall River floodway contains about half the proposed vertical bank protection. A corner portion of the proposed events center, which would be constructed on the terrace created and protected by the wall, extends into the floodway. A portion of the adjacent parking lot, as well as some sidewalk and patio surfaces, are shown in the floodway. The Fall River floodplain contains about 160 feet of the new wall, area of parking lot, driveway, a relocated cabin, and a small portion of the Elkhorn Lodge Addition. Floodplain technical review, including modeling analysis, is being conducted through a consulting firm: Chris Pauley, PE, CFM, Water Resources Team Manager, at Galloway based in Johnstown, CO. Galloway was provided with the Preliminary Floodplain Model document as well as the electronic files for the floodplain model. Preliminary results from Galloway’s study were made available to Town staff on Tuesday, 2/4/20. A technical memorandum summarizes its conclusions about the 2D model submitted by the applicant including: 1) The model was examined in a way consistent with FEMA review practices; 2) Topographic data in the model (baseline condition) does not reflect recent changes due to stream restoration and building removal; and 3) Replication of model results was not possible due to insufficient data. Full evaluation of the proposed design and floodplain analysis is ongoing and will require additional iterations as the design process advances. Additional floodplain evaluation and design are required as part of review for the Final PUD. According to the Floodplain Regulations (Chapter 18.04), a Floodplain Development Permit (FDP) must be obtained from the Town for construction in these areas. Beyond the local standards, interaction with State and Federal agencies will be necessary to satisfy requirements associated with FEMA. The Elkhorn Lodge developer intends to provide a No-Rise Certification to PW and a Letter of Map Revision (LOMR) to FEMA. The Conditional Letter of Map Revision (CLOMR) process is also available as an option for the applicant. The developer shall submit a detailed discussion of how the regulations in Chapter 18.04 will be met for the Final PUD. Final plat will not be recorded until the design meets all floodplain regulation requirements. A FDP will also be required for the sanitary sewer crossing Fall River. 5 | Elk h o r n L o d g e – P u b l i c W o r k s C o m m e n t s 2 / 1 7 /20 Preliminary Elkhorn Lodge Subdivision (Revised 2/14/20) – Supplemental Review The following changes are acknowledged (including but not limited to): 1. Additional Town ROW noted adjacent to Old Ranger Drive for potential Stormwater Master Plan Project FR-005-01; sanitary sewer line relocated out of new ROW. 2. Lots 8-12 renumbered and noted for access easements. 3. Property line between Lots 7 and 8 relocated. 4. Sidewalk with curb & gutter added to horse barn driveway. Include on Final Plat: 1. Add note(s) pertaining to three waivers approved herein regarding sidewalk on W. Elkhorn, shared driveway, and driveway slope. Elkhorn Lodge P.U.D. (Revised 2/14/20) – Supplemental Review The following additional changes are acknowledged (including but not limited to): 1. Sheet 1. Note about access, easements, and parking for Lots 1-8. 2. Sheet 3. Note added for New Paved Drive serving Lots 6-13; location of parking spaces marked for Lots 12 and 13. 3. Sheet 5. Additional crosswalk and signage shown (see corrections below). 4. Sheet 6. New culvert shown for driveway connecting to Old Ranger. Corrections for Final PUD (Sheet 5) associated with discussion on 1/31/20: 1. Remove New Crosswalk Striping shown at east end of W. Elkhorn Ave. (crosswalk between Mrs. Walsh’s Garden and Big Horn Restaurant is sufficient). 2. Four pairs of crossing signs are requested (two pairs at each new crosswalk). A pair of signs near crosswalk, and a pair of signs further out warning drivers approaching crosswalk. Both crosswalks in project (including main entrance crosswalk) shall have these two pairs of signs. Exact locations TBD on Construction Plans. 3. Handicap ramp alignment on each end of main entrance crosswalk shall be as close to perpendicular as possible. Exact location TBD on Construction Plans. 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DIMENSIONS TO EXTERIOR GRID LINES REPRESENT EXTERIOR FACE OF STRUCTUREDO NOT SCALE DRAWINGS.ARCHITECT SHALL NOT BE RESPONSIBLE FOR DIMENSIONS, TAKEOFFS OR CALCULATIONS BASED ON DIGITAL MEDIA. REFER TO PRINTED DIMENSIONS ONLY. DRAWINGS OF A LARGER SCALE TAKE PRECEDENT OVER DRAWINGS OF A SMALLER SCALEFIRE RATED ASSEMBLIES SHALL BE CONTINUOUS BOTH HORIZONTALLY AND VERTICALLY AND SHALL EXTEND FROM RATED ASSEMBLY TO RATED ASSEMBLY. FIRE CAULK ALL PENETRATIONSPROVIDE CAULKING AND MIN. 9" COUNTERFLASHING AT ALL EXTERIOR WINDOWS AND DOORS.FLASHING SHALL BE INSTALLED AT THE PERIMETER OF EXTERIOR DOOR AND WINDOW ASSEMBLIES AND EXTERIOR WALL TRANSITIONS TO ROOF AND HORIZONTAL PROJECTIONS. FLASHING SHALL BE INSTALLED AT ALL EXTERIOR FINISH MATERIAL TRANSITIONS AND SHALL CONFORM TO MANUFACTURER'S RECOMMENDATIONS. THE FLASHING SHALL BE CORROSIVE-RESISTANT w/ A 1/2" DRIP EDGE ANGLE EXTENDING PAST THE FINISH EDGE. FLASHING IS REQUIRED AT THESE LOCATIONS REGARDLESS OF ITS INCLUSION IN ASSOCIATED DETAILSALL FLASHING MUST BE INSTALLED IN SUCH A MANNER AS TO PREVENT MOISTURE FROM ENTERING THE WALL OR TO REDIRECT IT TO THE EXTERIOR FIRE EXTINGUISHERS, SMOKE DETECTORS AND OTHER EMERGENCY DEVICE LOCATIONS AND RATINGS SHALL BE APPROVED BY FIRE MARSHAL PRIOR TO INSTALLATIONALL ASPECTS OF THIS PROJECT SHALL COMPLY WITH THE AMERICANS WITH DISABILITIES ACT(ADA) AND THE ASSOCIATED DETAILS -SEE "G" SHEETS. IF CONFLICTS OCCUR WHICH MAKE COMPLIANCE WITH THE ADA IMPOSSIBLE, NOTIFY ARCHITECT IMMEDIATELY BEFORE CONTINUING THE WORKCONTRACTOR AND SUBCONTRACTORS SHALL PERFORM THEIR DUTIES AND TRADES IN A MANNER CONFORMING TO THE PROCEDURE REQUIREMENTS STATED IN THE LATEST EDITION OF THE INTERNATIONAL BUILDING CODE.CONTRACTOR AND SUBCONTRACTORS SHALL REVIEW THE CONSTRUCTION DOCUMENTS IN THEIR ENTIRETY AND SHALL BRING ANY CONFLICTS OR REQUESTS FOR CLARIFICATION TO THE ATTENTION OF THE ARCHITECT PRIOR TO ACCEPTING A CONTRACT FOR CONSTRUCTIONALL WOOD WHICH COMES INTO CONTACT WITH CONCRETE SHALL BE PRESSURE-TREATED1. 2. . . . . . . 9.1.COPYRIGHT AE URBIA, LLC.DATE:SHEET #::.+9+°*8'=/4-9°'4*°:.+°*+9/-4°9.5=4°.'<+°(++4°68+6'8+*°,58°:./9°96+)/,/)°6850+):°'9°'4°/49:8;3+4:°5,°9+8</)+°'4*°9.'22°8+3'/4:.+°952+°6856+8:?°5,°'+°;8(/'°'8)./:+):9° °+4-/4++89°'4*°:.+/8°)549;2:'4:9°°'4?°8+685*;):/54°)56?/4-°58°;9+°5:.+8°:.'4°,58°:./996+)/,/)°6850+):°/9°685.5(/:+*°=/:.5;:°:.+°68/58°=8/::+4°)549+4:°5,°'+°;8(/'°'8)./:+):9° °+4-/4++89°°'4?°685./(/:+*°;9+°5,°:.+9+°*8'=/4-9°58°*+9/-4°9.5=4°'8+°9;(0+):°:5°2+-'2°'):/5430&?8VHUV?DIHQQHOO?'RFXPHQWV?$(+RPHZRRG6XLWHV(VWHV3DUNBQGBDDURQ/7/0UYW12/18/20193:52:55 PM3012/18/2019 3:52:55 PMELKHORNHOMEWOOD SUITESESTES PARK, COAE2018.208FLOOR PLANS-LEVELS 4 & 5A112KEYNOTE LEGEND1" = 20'-0"A1121LEVEL 4 FLOOR PLAN1" = 20'-0"A1122LEVEL 5 FLOOR PLANRHYLVLRQ SFKHGXOHMARKDESCRIPTIONRHYLVLRQ DDWHHRPHwRRG SXLWHV Estes ParkQ/Q Q/Q ADA Q/Q 1BR Q/Q 2BR Q/Q ADA Studio KingKing ADA Studio TOTALLevel 19  918Level 21   919Level 32 1212 248Level 422 21237Level 51212223TOTAL81 2 16 3 2 35 6 145ELKHORN SUITESELKHORN SUITES BAS1S.comEstes Park, Colorado 805171695 Big Thompson Ave, Suite 100A1Sheet No:970.586.9140Sheet Title:Date:Architecture, P.C.Issue:© BASISPlansElkhorn LodgeEvents Barn600 Elkhorn Ave.Estes Park, CO 8051712/18/19Dev. PlanMOPICEH.S.H.S.H.S.CLEAN RACKSH.S.CLEAN RACKSUPUP31'-6"100'-0"50'-6"10'-10" 35'-0" 4'-8"GROOM'S ROOMBRIDES'S ROOMSTORAGESECONDARYEVENTSSPACEKITCHENMEN'SROOMWOMEN'SROOMELEV.FOOD STORAGECHEMDISHDRY(MIN. 48")SALAD FRIDGEDISHOFFICEDECKABOVEDNDN34'-6"31'-6"85'-4"14'-8"39'-2"100'-0"DECK31'6"x34'6"BANQUET HALLBARSODA GUN/GLASS RACKICE BIN w/RACKH.S.KEG DISPENSORREF.GLASSRACKSODA GUN/GLASS RACKELEV.GLASSRACKBALCONYALT. BARLOCATION3 COMPARTMENT SINKREF. N11/8" = 1'-0"Ground Floor21/8" = 1'-0"Upper FloorGROUND FLOOR - 4,900 SFBANQUET FLOOR - 3,200 SFUNCOVERED DECK - 1,200 SF 600 Elkhorn AveEstes Park CO 80517BAS1S.com970.586.91401692 Big Thompson Ave, Ste 100Estes Park, Colorado 80517Sheet Title:Sheet Title:PLANSRestaurant ConceptsElkhorn_RiversideA2.0Sheet No:ConceptsDate:Issue:11/20/2019Architecture, P.C.© BASISA R C H I T E C T U R E P. C.UP 4'-0" 28'-0" 26'-0" 28'-0" 6'-6"8'-6" 24'-0" 8'-6"10'-0" 24'-6" 9'-6"44' 0"7'-0" 12'-0"BAR16' HOODDISHFOOD STORAGE/PREPUTIL/STGOPEN KITCHENENTRY PORCHHOSTRIVERSIDE DECKSERVICEENTRYN  *URXQG)ORRU3,400 SF 600 Elkhorn AveEstes Park CO 80517BAS1S.com970.586.91401692 Big Thompson Ave, Ste 100Estes Park, Colorado 80517Sheet Title:Sheet Title:PLANSRestaurant ConceptsElkhorn_RiversideA2.1Sheet No:ConceptsDate:Issue:11/20/2019Architecture, P.C.© BASISA R C H I T E C T U R E P. C.DN28'-0" 26'-0" 28'-0"44'-0"41'-0"5$,/,1*WALKWAYSERVING AREASTORAGEUPPER DECKDININGOPEN TO BELOWFIREPLACEN  8SSHU)ORRU2,640 SF 600 Elkhorn AveEstes Park CO 80517BAS1S.com970.586.91401692 Big Thompson Ave, Ste 100Estes Park, Colorado 80517Sheet Title:Sheet Title:PLANSRestaurant ConceptsElkhorn_HillsideA2.0Sheet No:ConceptsDate:Issue:11/21/2019Architecture, P.C.© BASISA R C H I T E C T U R E P. C.60'-0"50'-0"RETAIL+/- 1400SFRETAIL+/- 1400SFN  *URXQG)ORRU 600 Elkhorn AveEstes Park CO 80517BAS1S.com970.586.91401692 Big Thompson Ave, Ste 100Estes Park, Colorado 80517Sheet Title:Sheet Title:PLANSRestaurant ConceptsElkhorn_HillsideA2.1Sheet No:ConceptsDate:Issue:11/21/2019Architecture, P.C.© BASISA R C H I T E C T U R E P. C.60'-0"50'-0"COVERED ENTRYHALL/TBD+/- 3,880SFN  8SSHU)ORRU 600 Elkhorn AveEstes Park CO 80517BAS1S.com970.586.91401692 Big Thompson Ave, Ste 100Estes Park, Colorado 80517Sheet Title:Sheet Title:PLANSRestaurant ConceptsElkhorn_Coach HouseA2.0Sheet No:ConceptsDate:Issue:11/25/2019Architecture, P.C.© BASISA R C H I T E C T U R E P. 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C.UPUPDISTILLERYN  %DVHPHQW From: Kathy Kiefer <kmkiefer20@gmail.com> Date: Wed, Mar 18, 2020, 4:16 PM Subject: March 24th Town Board meeting To: <tmachalek@estes.org> Cc: <jdamweber@estes.org>, <krusch@estes.org>, <ssimpson@estes.org>, Randy Hunt <rhunt@estes.org>, <jwilliamson@estes.org> Town Board Trustees: The Town Board meeting with the trustees regarding the Elkhorn Lodge development is scheduled for March 24, 2020. This project, to the extent that the developer has publicly detailed, will have a large impact on the surrounding homeowners. Due to the coronavirus, things are not “business as usual”. I would like to see the meeting rescheduled for a time when property owners surrounding the Elkhorn Lodge will have an opportunity to express their concerns. This should be granted in legal fairness to all concerned. I therefore request that the Town Board reschedule this vote until such time that the Board can conduct a proper discussion with affected parties. Please let me know directly when the meeting will be rescheduled. Kathy Kiefer PUBLIC COMMENT       DEPT NAME HERE Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Jeffrey Woeber, Senior Planner Date:March 24, 2020 RE:Resolution 18-20, Elkhorn Lodge Preliminary Subdivision Plat, 600 West Elkhorn Avenue, Zahourek Conservancy, LLC, Owner, East Avenue Development, LLC, A Texas LLC, c/o Justin Mabey, Applicant (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider and make a decision on the Elkhorn Lodge Preliminary Subdivision Plat. NOTE: Please refer to staff report memo for the Elkhorn Lodge Planned Unit Development (PUD), which contains relevant information for this preliminary plat application. The PUD will be on the Town Board agenda immediately prior to this preliminary plat. Action Recommended: The Estes Valley Planning Commission, at their meeting on February 25, 2020, voted to recommend approval of the Elkhorn Lodge Preliminary Subdivision Plat. Sample Motions: 1.I move to approve Resolution 18-20 for the Elkhorn Lodge Preliminary Plat according to findings of fact with findings as recommended by staff. 2.I move to deny Resolution 18-20 for the Elkhorn Lodge Preliminary Plat finding that … [state findings for denial]. 3.I move to continue Resolution 18-20, for the Elkhorn Lodge Preliminary Plat to the next regularly scheduled meeting. (State reasons for continuance.) Attachment: Resolution 18-20 RESOLUTION 18-20 APPROVING ELKHORN LODGE PRELIMINARY SUBDIVISION PLAT WHEREAS, an application for the Elkhorn Lodge Preliminary Subdivision Plat was filed by East Avenue Development, LLC, a Texas limited liability company (applicant); and WHEREAS, the Elkhorn Lodge Preliminary Subdivision Plat proposes thirteen (13) lots on a parcel approximately 18.58 acres in size, located within a CO (Outlying Commercial) Zoning District, with a Mixed-Use Planned Unit Development overlay (Elkhorn Lodge PUD) also proposed for the subject property; and WHEREAS, the lots created by Elkhorn Lodge Subdivision Preliminary Plat are proposed to range from 0.276 to 3.291 acres in size; and WHEREAS, a public meeting was held before the Estes Valley Planning Commission on February 25, 2020, at the conclusion of which the Planning Commission voted to recommend approval of the Preliminary Subdivision Plat with the following findings: 1.The Preliminary PUD and Preliminary Plat are generally consistent with the goals and policies set forth in the Estes Valley Comprehensive Plan. 2.The Preliminary PUD and Preliminary Plat are generally consistent with the goals and policies set forth in the Estes Park Downtown Plan. 3.The Preliminary PUD and Preliminary Plat comply with applicable standards set forth in the EVDC. 4.The Planning Commission is the recommending body, and is to forward a recommendation on the Preliminary PUD and Preliminary Plat to the Town Board of Trustees. 5.Adequate public facilities are currently available to serve the proposed project. 6.This request has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were raised by any review agency. WHEREAS, a public hearing, preceded by proper public notice, was held by the Board of Trustees on February 25, 2020 and at said hearing all those who desired to be heard were heard and their testimony recorded; and WHEREAS, the Board of Trustees has reviewed and taken administrative notice of the recommendation of the Planning Commission and the testimony, application, evidence, documents submitted at the hearing, and the contents of the Community Development Director’s file; and WHEREAS, the Board of Trustees finds the applicant has complied with the applicable requirements of the Estes Valley Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Elkhorn Lodge Preliminary Subdivision Plat is hereby approved. DATED this day of , 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Randy Hunt, Community Development Director Date:March 24, 2020 RE:Fee Waiver Request, 1230 Big Thompson Ave., Rezoning application fee, AdEstes Properties, LLC PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Fee Waiver QUASI-JUDICIAL YES NO Objective: The objective is to evaluate a request by AdEstes Properties, LLC to waive rezoning fees for the subject property, currently the location of Rocky Mountain Health Club and the Visit Estes Park offices. Community Development Dept. has a current application from the owners to rezone the property for A (Accommodations) to CO (Commercial – Outlying). Present Situation: The property is zoned for A (Accommodations) uses, and from all evidence has been so since the EVDC was adopted in Nov. 1999. The owners have provided paperwork (Attachment 2) indicating that in September 1996, the property was zoned “C-O” (understood to be the approximate equivalent of today’s CO zoning under the former Town Code.) The current owners (David and Alix LaSalle) have provided a narrative and photos (Attachment 3) giving the past 60-year history of the property as they know it. From their account, the property has always been a restaurant or (since 1996) a health / fitness club. There is no identified accommodations use on the property during this history. The LaSalles indicate they purchased the property in 2016. In 2018, part of the building was made available to Visit Estes Park for office space; they have occupied it since. The narrative accurately indicates that neither restaurants nor health / fitness establishments are unambiguously permitted uses in A (Accommodations) zoning. Restaurants (“Eating and Drinking Establishments” in our Code) are definitely not in the permitted category for A zoning in Table 4-4 EVDC. Accommodations zoning does include “Private- Membership Recreational Facility or Club” as a permitted use, and this may match the Health Club; however, this use is not clearly defined or explained elsewhere in Code and it’s not clear the use classification has been interpreted uniformly over time. Both categories are not a difficult fit within CO zoning. Visit Estes Park is a “Government Office” use; those are allowed in all non-residential zoning districts. “Office” [private] use is not allowed in Accommodations but is allowed in Commercial – Outlying. Proposal: The commercial character of all existing uses and future proposed private-office uses, or other commercial possibilities, has resulted in the applicants’ request for CO rezoning. The applicants describe their request as a corrective rezoning. This label has been applied in Estes Valley to describe changing zoning that seems to have been applied by mistake in the 1999 EVDC rezoning. There was a defined one-year grace period in 2000 for any owner to apply for a corrective rezoning, have the evidence considered, and if persuasive the zoning changed – all at no charge. While this grace period expired in 2000, the staff has seen a number of similar requests – estimated to be between 10 and 20 requests over the years – for similar action. Some, possibly all, have approached the Town or County for fee waivers. It’s believed many have been granted upon evidence that the 1999 zoning was erroneous or murky in justification. At this late date, no one currently on staff can know for certain what was the intent in the 1990s with zoning this site to A – Accommodations. There is no reason to doubt the LaSalles’ chronology or to think that the property ever was used for Accommodations. It is suggestive to consider that the south side of Big Thompson Ave. is an unbroken stretch of Accommodations zoning from Lake View Storage in the west to Columbine Inn in the east – over ½ mile. Much of this segment was and still is in accommodations use, of course. It could be that the decision-makers at the time expected the entire stretch to become motels – or perhaps did not go lot-by-lot to look after exceptions. Although the exact history is not clear 20 years later, it is accurate to say that the traditional use of the property is at odds with current zoning, and that CO rezoning better matches the situation. Policy 402, the Town’s adopted fee-waiver policy, does not address corrective rezonings. Nevertheless, there is a common-sense argument that suggests more evidence favoring a corrective reason than otherwise. The rezoning fee structure is a holdover from the old days when “deposits” against actual expenditures were thought to be a good idea. The Town fee for rezoning requires the applicant to deposit $4,500 with us. Staff tracks actual labor, materials, and other costs (e.g., legal ads), and if the actual costs are less than the $,500, the applicant is refunded the difference. In practice, this doesn’t work out so well, for reasons beyond this report. Suffice it to say that approval of this request will allow refunding the $4,500 deposit to the applicants. Advantages: •Corrects what is plausibly a zoning mistake in the 1999 Valley-wide rezoning. Disadvantages: •Caution is appropriate when removing a revenue source from the Town budget. Action Recommended: Staff supports refunding $4,500 to the applicant. Finance/Resource Impact: Budget 101-1600-341.30-00 (Revenue – Planning: Application Fees-Inside) Waiver/ Refund = $4,500. Level of Public Interest Low. Sample Motion: I move for the approval/denial of the AdEstes Properties, LLC fee waiver request in the amount of $4,500.00. Attachments: 1.Fee waiver request letter from AdEstes Properties, LLC 2.Town of Estes Park Building Department Temporary Certificate of Occupancy No. 1704 (9-27-96), confirming C-O zoning. 3.Powerpoint presentation by David and Alix LaSalle RRequest for Corrective Rezoning 1230 Big Thompson Avenue Alix & David LaSalle, Owners Estes Park Zoning Map – Highway 34 Corridor 1230 Big Thompson Avenue Closer view of 1230 Big Thompson Avenue & surrounding zoning Historical uses of 1230 Big Thompson Avenue The building as originally built was a restaurant. The main dining area The Cocktail Lounge Health Club The building was originally constructed in 1960. It operated as various restaurants from 1960-1996. In Spring 1995, Dr. & Mrs. Spence purchased the property, then operating as the Villager Restaurant. The Grand Opening of the Rocky Mountain Athletic Club was held in October 1996. In September 2004, the club re-opened as the Rocky Mountain Health Club. The LaSalles purchased RMHC in January 2016. Why corrective rezoning? •Prior to 2000, the property was zoned “CO”. •1230 Big Thompson Avenue has never operated as anything but a restaurant or gym. It has never had an intended accommodations use. The 2000 rezoning instantly made the property non-conforming with its new “A” zoning, even though it had been recently renovated for continued CO zone usage. Source: Estes Valley Development Code •The current building is not appropriate for accommodations – it would have to be either scraped and rebuilt or extensively renovated. •Redevelopment into an accommodations use is not economically feasible. Several hotel operators (e.g., Marriott, Choice Hotels) told us that the small size of the lot (1.44 acres) and the town building height regulations make accommodations development economically unviable for this property. ”A” zoning is clearly improper for this property •Though nonconforming as a result of the 2000 rezoning, the property worked fine as a fitness center until the subsidized EVRPD Community Center made that business, at that scale, unviable as well. •CO zoning is common along this highway corridor. A CO-zoned lot would restore historical conformity and complement current neighborhood zoning. Our use proposal fits the 2015 Estes Valley Economic Development Plan but needs CO zoning to be allowed. •We haven’t found any apparent use or planning reason for the 2000 “A” rezoning of 1230 Big Thompson Avenue; it appears to be the result of an administrative oversight. Corrective rezoning would fix that without financially penalizing us as owners for that mistake. Other Factors •Expand current professional services administrative office use (Visit Estes Park) to create “Vert Co-working”, an economic community hub for Estes Park, serving both residents and visitors. •“A” zoning allows for government office use, but not commercial office use. We propose no change in use; restoring the historical “CO” zoning would allow us to serve Estes Park business owners, entrepreneurs and visiting remote workers. •Long-term and flex workspaces for small professional services business and nonprofit operators are in great demand. The industry is expected to grow 42% over the next two years. Estes does not offer this service yet. Proposed use once corrective zoning is applied •Professional services represent one of the prioritized industry clusters in the Estes Valley Economic Development Strategy, as does a coworking space. This project would help the town achieve development goals without the need for new construction. •Installation of an elevator and an interior ramp will enhance accessibility and ADA compliance. •Owner-provided amenities will include broadband, a self-serve kitchen, conference rooms and private office spaces, wellness facilities (fitness area, lockers, showers, saunas), & a nursing room for new mother entrepreneurs. •Tenant-provided amenities in the building will include a rock climbing gym, chiropractor, & massage therapist. Community Benefits •We will also provide virtual mail services for members, tenants and others, alleviating the traffic and parking burden at the current post office location. •There will be a continued reduction in parking density from the building’s gym era when it hosted 600 members. Co-working and other tenant capacity limits will be less than 300. •Other than refreshed painting & signage, repaving & restriping the parking lot, repair & renovation of the deck and creation of a larger covered bike parking area adjacent to the front door, no external changes are planned. •We plan to eventually install EV charging stations in the parking lot. Community Benefits Continued Conclusion The 2000 rezoning erroneously swept 1230 Big Thompson into an incompatible “A” zoning designation in direct conflict with its historical use and hampered the property’s redevelopment potential. We request an administrative correction to the 2000 rezoning that restores the property’s original, appropriate zoning designation of “CO”. With that corrected “CO” zoning designation, the owners are ready and able to undertake revitalization of the existing building to create a co- working space and enhanced economic services for the Estes Park community. FINANCE DEPT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From:Duane Hudson, Finance Director Date:March 24, 2020 RE:Resolution 19-20, Supplemental Budget Appropriations to the 2020 Budget PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Re-appropriate remaining balances on uncompleted 2019 purchase orders in 2020 to fund completion of the acquisition of goods or services ordered in 2019 and roll over uncompleted projects underway but not completed in 2019. This amendment also includes some additional appropriations for new items identified in 2020. Present Situation: At the end of each year, the Town will have certain purchases, contracts or projects already in progress that were not completed within the fiscal year just ending. 2019 was no exception to this process with several purchase orders and projects still in process at year end. Purchase orders (PO’s) were entered into the 2019 accounting records to encumber the 2019 budgets for specific purchases. At the end of 2019, the balances left on the PO’s need to be rolled over into the 2020 budget as a budget amendment to complete these transactions. This is a standard accounting process common to governmental entities that use purchase orders. Uncompleted projects that were budgeted in 2019 but were not completed within the year also need to be evaluated. A PO is only pulled on a contract or actual outstanding order from a specific vendor. However, not all of a project’s budget is contracted and encumbered by a PO. The Town follows the practice of budgeting for the full project up front when possible, requiring the funding to be clearly identified and budgeted before the project can start. The 2020 budget was developed with the expectation that these projects would be completed and the appropriations would be fully utilized in 2019. Since some of the projects were not completed, the unused appropriations fall to fund balance and must be re-appropriated in 2020 to allow completion of the project. Also, any grants associated with these projects must also be rolled over into 2020 to help pay for the project costs. This is a standard accounting process common to governmental entities that perform significant capital projects each year. There are a few additional items that were not included in the original 2020 budget for various reasons. Some were not known while others were not included due to uncertainty over available funding. The following contains explanations of the more significant items to be rolled forward or added to 2020: Summary of Supplemental Appropriations: General Fund – Increase of $2,581,015 This includes PO’s totaling $793,221. These include the conference center porte cochere, the Moraine Park public restroom remodel, the first electric trolley, and several other smaller items. The General Fund increase also includes $979,535 in project rollovers such as the comprehensive land use plan, the second electric trolley, and the visitor center main door replacement. Related grant revenue increases were included as well. Other amendments totaling $808,259 are included. This includes a $793,259 transfer out to the Community Reinvestment Fund per the updated TABOR calculations and $15,000 for repairs to the Cobb-MacDonald Cabin roof. Community Reinvestment Fund – Increase of $687,125 This includes PO’s totaling $443,848, including the facility needs study and Community Drive / US 36 intersection project. Project rollovers totaling $841,462 include the board room audio video replacement and Community Drive / US 36 intersection projects. The additional change is a reduction of $598,185 in the transfer back to the General Fund. Larimer County Open Space Fund – Increase of $1,439,760 This includes PO’s totaling $3,540, primarily a PO with Larimer County Weed Control District. Project rollovers totaled $1,286,221, primarily the Fall River Trail project. Additional changes included an increase in the Fall River Trail project of $150,000 and an accompanying increase in revenues from the Estes Valley Park and Recreation District for this purpose. Trails Fund – Increase of $259,792 This includes PO rollovers of $84,321, primarily for the Brodie Trail Extension project. Project rollovers totaled $175,471, primarily for the Fall River Trail project. Parking Services Fund – Increase of $123,882 This includes rollover of the parking service software & equipment project balance of $103,882 and $20,000 for the electric vehicle infrastructure plan project, partially offset by a $15,000 grant. Street Improvement Fund – Increase of $501,768 This includes PO rollovers of $79,699 primarily for Brodie Ave improvements and 2019 STIP projects. Project rollovers totaled $422,069, including $386,065 left on the LOOP project funding. Power and Communications Fund – Increase of $25,121,446 This includes PO rollovers of $1,216,276 including $745,271 for broadband contracts, $133,423 for vehicle replacements and $330,348 for various supply and material orders. Project rollovers of $23,905,170 include $22,018,567 for broadband buildout, $1,206,175 for the broadband office remodel, and $680,428 for line rebuilds, meters, and other smaller projects. Water Fund – Increase of $2,883,147 This includes PO rollovers of $145,147 for various projects. Project rollovers of $2,738,000 includes $708,411 for the Brook Drive water shop remodel, $266,457 for the smart meter replacement project, $295,496 for the Spruce Drive water main replacement, and additional amounts for numerous other projects detailed out on the project sheet. Fleet Fund – Increase of $30,000 This is a project rollover of $30,000 for the preliminary design work to remodel the old water shop into a new fleet shop location. Vehicle Replacement Fund – Increase of $362,454 This is for project rollovers for 4 pieces of equipment, including a street sweeper and 3 police cars. Proposal: Staff is seeking approval of Resolution #xx-20 to approve these budget amendments. Advantages: The Town will be able to operate in compliance with statutory requirements regarding municipal budget law. The Town will also be able to complete the acquisitions and construction projects already underway at year end. Disadvantages: None. Action Recommended: Staff recommends approval of the 2020 supplemental budget appropriation resolution to roll PO balances forward from 2019, roll over the remaining project budgets as mentioned above, and the other miscellaneous amendments. Finance/Resource Impact: Rollover of uncompleted 2019 purchase orders and project budgets was factored into the development of the 2020 budget. Full use of the existing 2019 PO’s and project budgets were reflected within the ending fund balance projections so rollover of these will not negatively impact the original projected fund balances. Level of Public Interest Limited Sample Motion: I move for the approval/denial of Resolution 19-20 appropriating additional sums of money for the Town of Estes Park for the budget year ended December 31, 2020. Attachments: Attachment A: Resolution 19-20 Supplemental Budget Appropriations to the 2020 Budget. Attachment B: Recaps of Proposed Budget Adjustments and Supporting Documents Attachment C: Summary of Budgeted Grant Revenues Attachment D: Summary of 2019 Purchase Orders in Progress Attachment E: Schedule of Projects Attachment F: Schedule of Account Details Link RESOLUTION 19-20 SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2020 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2020 annual budget in accordance with the Local Government Budget Law on November 26th, 2019; and WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order system that encumbers the budget appropriation when commitments for the purchase of goods or services are made; and WHEREAS, encumbrances that were not liquidated in the fiscal year ended December 31, 2019 are to be re-appropriated in the next fiscal year; and WHEREAS, appropriations for certain projects underway that have not been encumbered with a purchase order are to be rolled over to facilitate completion of these projects; and WHEREAS, additional projects and activities have been identified that were not known or included in the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations be increased by $33,990,389 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 23,539,189 2,581,015 26,120,204 204 Community Reinvestment Fund 4,806,046 687,125 5,493,171 211 Conservation Trust Fund 31,678 0 31,678 220 Larimer County Open Space Fund 596,027 1,439,760 2,035,787 236 Emergency Response System Fund 57,544 0 57,544 238 Community Center Fund 837,327 0 837,327 244 Trails Fund 930,419 259,792 1,190,211 256 Parking Services Fund 681,232 123,882 805,114 260 Street Fund 2,063,935 501,768 2,565,703 502 Light & Power Fund 20,829,385 25,121,446 45,950,831 503 Water Fund 19,540,043 2,883,147 22,423,190 606 Medical Insurance Fund 2,493,000 0 2,493,000 Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 612 Fleet Maintenance Fund 858,541 30,000 888,541 625 Information Technology Fund 879,656 0 879,656 635 Vehicle Replacement Fund 176,450 362,454 538,904 645 Risk Management Fund 307,344 0 307,344 Total All Funds 78,627,816 33,990,389 112,618,205 DATED this ______ day of _____________, 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney RESOLUTION 19-20 SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2020 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2020 annual budget in accordance with the Local Government Budget Law on November 26th, 2019; and WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order system that encumbers the budget appropriation when commitments for the purchase of goods or services are made; and WHEREAS, encumbrances that were not liquidated in the fiscal year ended December 31, 2019 are to be re-appropriated in the next fiscal year; and WHEREAS, appropriations for certain projects underway that have not been encumbered with a purchase order are to be rolled over to facilitate completion of these projects; and WHEREAS, additional projects and activities have been identified that were not known or included in the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations be increased by $34,240,389 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 23,539,189 2,831,015 26,370,204 204 Community Reinvestment Fund 4,806,046 687,125 5,493,171 211 Conservation Trust Fund 31,678 0 31,678 220 Larimer County Open Space Fund 596,027 1,439,760 2,035,787 236 Emergency Response System Fund 57,544 0 57,544 238 Community Center Fund 837,327 0 837,327 244 Trails Fund 930,419 259,792 1,190,211 256 Parking Services Fund 681,232 123,882 805,114 260 Street Fund 2,063,935 501,768 2,565,703 502 Light & Power Fund 20,829,385 25,121,446 45,950,831 503 Water Fund 19,540,043 2,883,147 22,423,190 606 Medical Insurance Fund 2,493,000 0 2,493,000 Option 2 Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 612 Fleet Maintenance Fund 858,541 30,000 888,541 625 Information Technology Fund 879,656 0 879,656 635 Vehicle Replacement Fund 176,450 362,454 538,904 645 Risk Management Fund 307,344 0 307,344 Total All Funds 78,627,816 34,240,389 112,868,205 DATED this ______ day of _____________, 2020. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney TOWN OF ESTES PARKBUDGET RECAP BY FUNDFOR YEAR ENDED 12-31-2020BUDGET AMENDMENT #5101 204 211 220 236 238 244 256 260GENERAL FUNDCOMMUNITY REINVESTMENT CONSERVATION TRUSTLARIMER COUNTY OPEN SPACEEMERGENCY RESPONSECOMMUNITY CENTERTRAILSPARKING SERVICES FUNDSTREETRevenues$23,025,509 $5,533,688 $32,300 $1,610,500 $83,983 $837,327 $1,041,302$858,991 $2,049,585Expenses26,120,204 5,493,171 31,678 2,035,787 57,544 837,327 1,190,211 805,1142,565,703Net(3,094,695) 40,517 622 (425,287) 26,439 0 (148,909) 53,877 (516,118)Estimated Beginning Fund Balance, 1/1/2011,159,129 (38,517) 92,077 615,686 122,344 0 861,481 58,877 1,259,538Estimated Ending Fund Balance, 12/31/20$8,064,434 $2,000 $92,699 $190,399 $148,783 $0 $712,572 $112,754 $743,420Budgeted Reserves Thumb Open Space Reserve- - 70,000 171,700 - - - - - Pkg Garage Maint Reserve 101-1700-417-37-9924,000-------- Nonspendable Prepaid Fund Bal & Restr Donations122,000-------- Policy 660 Fund Balance Reserves5,683,772--------Total Reserved Fund Balance5,829,772 - 70,000 171,700 - - - - -Unreserved Budgetary Fund Balance$2,234,662 $2,000 $22,699 $18,699 $148,783 $0 $712,572 $112,754 $743,420502 503 606 612 625 635 645POWER AND COMMUNICATIONSWATERMEDICAL INSURANCEFLEETINFORMATION TECHNOLOGYVEHICLE REPLACEMENTRISK MANAGEMENTTOTALRevenues, As Amended$18,561,873 $18,895,486 $2,489,578 $507,766 $898,729 $478,889 $307,344 $77,212,850Expenses, As Amended45,950,831 22,423,190 2,493,000 888,541 879,656 538,904 307,344 112,618,205Net(27,388,958) (3,527,704) (3,422) (380,775) 19,073 (60,015) 0 (35,405,355)Estimated Beginning Fund Balance, 1/1/2040,557,509 7,464,493 2,089,723 535,734 292,941 545,272 0 65,616,287Estimated Ending Fund Balance, 12/31/20$13,168,551 $3,936,789 $2,086,301 $154,959 $312,014 $485,257 $0 $30,210,932Budgeted Reserves Thumb Open Space Reserve- - - - - - - 241,700 Pkg Garage Maint Reserve 101-1700-417-37-99-------24,000 Nonspendable Prepaid Fund Bal & Restr Donations-------122,000 Equipment Reserve 1,651,484 505,590 - - - 485,257 - 2,642,331 Policy 660 Fund Balance Reserves4,786,096 - 956,012 88,854 200,000 - - 11,714,733Total Reserved Fund Balance6,437,580 505,590 956,012 88,854 200,000 485,257 - 14,744,764Unreserved Budgetary Fund Balance$6,730,971 $3,431,199 $1,130,290 $66,105 $112,014 $0 $0 $15,466,168Attachment B Page 1 of 22 TOWN OF ESTES PARK SUMMARY OF ANTICIPATED REVENUE FOR YEAR ENDED 12-31-2020 BUDGET AMENDMENT #5 Fund/Dept Fund Name 2020 Original Amendment 2020 Amended 101 GENERAL FUND 22,882,606 142,903 23,025,509 204 COMMUNITY REINVESTMENT 4,808,046 725,642 5,533,688 211 CONSERVATION TRUST 32,300 -32,300 220 LARIMER COUNTY OPEN SPACE 660,500 950,000 1,610,500 236 EMERGENCY RESPONSE 83,983 -83,983 238 COMMUNITY CENTER 837,327 -837,327 244 TRAILS 921,263 120,039 1,041,302 256 PARKING SERVICES FUND 740,109 118,882 858,991 260 STREET 2,049,585 -2,049,585 502 POWER AND COMMUNICATIONS 18,561,873 -18,561,873 503 WATER 18,895,486 -18,895,486 606 MEDICAL INSURANCE 2,489,578 -2,489,578 612 FLEET 507,766 -507,766 625 INFORMATION TECHNOLOGY 898,729 -898,729 635 VEHICLE REPLACEMENT 478,889 -478,889 645 RISK MANAGEMENT 307,344 -307,344 TOTAL 75,155,384 2,057,466 77,212,850 Attachment B Page 2 of 22 TOWN OF ESTES PARK SUMMARY OF APPROPRIATIONS FOR YEAR ENDED 12-31-2020 BUDGET AMENDMENT #5 Fund/Dept Fund Name 2020 Original Amendment 2020 Amended 101 GENERAL FUND 101-1100 Legislative 345,792 5,500 351,292 101-1190 Town Attorney 338,847 - 338,847 101-1200 Judicial 76,187 1,000 77,187 101-1300 Town Administrator's Office 370,082 43,946 414,028 101-1400 Town Clerk's Office 347,940 41,616 389,556 101-1500 Finance 579,008 - 579,008 101-1600 Com Dev ( Planning)835,211 224,029 1,059,240 101-1700 Facilities 1,108,864 255,039 1,363,903 101-1800 Employee Benefits 318,618 - 318,618 101-1900 Community Service Grants 1,359,306 - 1,359,306 101-2100 Police - Patrol 3,944,293 1,023 3,945,316 101-2155 Police - Communications 989,092 - 989,092 101-2175 Police - Comm Svcs 375,388 - 375,388 101-2185 Police - Code Enforcement 163,394 - 163,394 101-2300 Building Safety Divison 647,900 19,670 667,570 101-2400 Engineering 402,211 18,000 420,211 101-2600 Visitor Center 504,551 61,865 566,416 101-3100 Streets 1,291,037 45,994 1,337,031 101-5200 Parks 1,317,867 42,772 1,360,639 101-5304 Senior Center - - - 101-5500 Special Events 2,252,573 61,000 2,313,573 101-5600 Transportation 589,694 840,420 1,430,114 101-5690 Parking Services - - - 101-5700 Museum 402,579 22,000 424,579 101-9000 Transfers 4,978,755 897,141 5,875,896 101 GENERAL FUND 23,539,189 2,581,015 26,120,204 204 COMMUNITY REINVESTMENT 4,806,046 687,125 5,493,171 211 CONSERVATION TRUST 31,678 - 31,678 220 LARIMER COUNTY OPEN SPACE 596,027 1,439,760 2,035,787 236 EMERGENCY RESPONSE 57,544 - 57,544 238 COMMUNITY CENTER 837,327 - 837,327 244 TRAILS 930,419 259,792 1,190,211 256 PARKING SERVICES FUND 681,232 123,882 805,114 260 STREET 2,063,935 501,768 2,565,703 502 POWER AND COMMUNICATIONS 20,829,385 25,121,446 45,950,831 503 WATER 19,540,043 2,883,147 22,423,190 606 MEDICAL INSURANCE 2,493,000 - 2,493,000 612 FLEET 858,541 30,000 888,541 625 INFORMATION TECHNOLOGY 879,656 - 879,656 635 VEHICLE REPLACEMENT 176,450 362,454 538,904 645 RISK MANAGEMENT 307,344 - 307,344 TOTAL ALL FUNDS 78,627,816 33,990,389 112,618,205 Attachment B Page 3 of 22 TOWN OF ESTES PARK GENERAL FUND BUDGET RESERVE RATIO FOR YEAR ENDED 12-31-2020 BUDGET AMENDMENT #5 General Fund Comm Reinvestment Fund Total Fund Balance $8,064,434 $2,000 $8,066,434 Reserves to Exclude Parking Garage Maintenance Reserve 24,000 24,000 Prepaids and Restricted Donations Estimate 122,000 122,000 146,000 - 146,000 Fund Balance Subject to Reserve Calculation 7,918,434 2,000 7,920,434 Total Expenditures 26,120,204 5,493,171 31,613,375 Less Transfers Out Between GF & CRF 5,586,305 2,955,734 8,542,039 Net Expenditures 20,533,899 2,537,437 23,071,336 Less Capital Expenditures Cap Outlay - Front End Loader (Bi-annual Trade In) - Streets 20,000 20,000 Cap Outlay - Bobcat Trade Ins 2 (Annual trade in) - Parks 6,450 6,450 Cap Outlay - CIP - Town Hall VRF Phase 1 (Air Conditioners) 198,000 198,000 CIP - Downtown Wayfinding 2020 50,000 50,000 CIP - Events Center Stall Leveling 61,800 61,800 Total Capital to Exclude 26,450 309,800 336,250 Total Expenditures Subject to Reserve Calculation 20,507,449 2,227,637 22,735,086 Reserve Ratio 38.6% 0.1% 34.8% Attachment B Page 4 of 22 TOWN OF ESTES PARK GENERAL FUND ONGOING REVENUE VS ONGOING EXPENDITURES FOR YEAR ENDED 12-31-2020 BUDGET AMENDMENT #5 General Fund Community Reinvestment Fund Total Total Revenues 23,025,509 5,533,688 28,559,197 Less:Capital Grants (One Time Funds) 731,774 - 731,774 Transfers between GF & CRF 2,955,734 5,518,688 8,474,422 3,687,508 5,518,688 9,206,196 Net Ongoing Revenues 19,338,001 15,000 19,353,001 Total Expenditures 26,120,204 5,493,171 31,613,375 Less:Transfers between GF & CRF 5,586,305 2,955,734 8,542,039 Less One Time Expenditures:Cap Outlay - Front End Loader (Bi-annual Trade In) - Streets 20,000 - 20,000 Cap Outlay - Bobcat Trade Ins 2 (Annual trade in) - Parks 6,450 - 6,450 Cap Outlay - Willow Knolls Legacy Project 33,175 - 33,175Cap Outlay - Document Management Software & Equip 32,194 - 32,194 Cap Outlay - Fleet / Streets Roof Replacement 1,720 - 1,720 Cap Outlay - Town Hall Windows 8,051 - 8,051Cap Outlay - PD Roof Replacement 2,035 - 2,035 Cap Outlay - Moraine Park Public Restroom Remodel 129,190 - 129,190 Cap Outlay - Conference Center Porte Cochere 109,930 - 109,930Cap Outlay - Visitor Center Main Door Replacement 55,000 - 55,000 Cap Outlay - Aspen Dr Drainage 10,256 - 10,256 Cap Outlay - Even Center Acoustic Improvements 60,000 - 60,000Cap Outlay - Electric Trolley 347,486 - 347,486 Cap Outlay - 2nd Electric Trolley and Charging Station 464,320 - 464,320 Cap Outlay - Museum Security Cameras 5,000 - 5,000Parking Garage Maintenance Reserve 12,000 - 12,000 EV Land Trust Open Space and Outdoor Rec Plan 74,029 - 74,029 Comprehensive Land Use Plan Update 150,000 - 150,000 Cobb-MacDonald Cabin Re-roof 15,000 - 15,000Barn Repairs 101-5500-455-25-02 15,000 - 15,000 VC Lobby/Driver Lounge Furniture 101-2600-426-26-23 8,000 - 8,000 PTWIN data migration 101-1400-414-22-13 8,000 - 8,000Property File Scanning Temp 101-1400-414-22-13 25,000 - 25,000 Parking Division Startup Transfer 289,591 - 289,591 Painting/Staining Outside of Visitor Center 33,000 - 33,000Increase in Community Initiative 50,000 - 50,000 Community Initiative Funding 101-1900-419-91-47 100,000 - 100,000 Infant/Toddler Childcare Capital Grant Pool 10,000 - 10,000Townwide Facilities Space Needs Study - 129,953 129,953 Cap Outlay - Museum Collections and Research Facility - 73,720 73,720 Cap Outlay - CIP - Town Hall VRF Phase 1 (Air Conditioners) - 198,000 198,000Cap Outlay - Board Room AV Replacement - 145,696 145,696 Cap Outlay - Community Dr Intersection Construction - 588,244 588,244 Cap Outlay - Community Dr Intersection Engineering & Design - 276,453 276,453Cap Outlay - Elkhorn Mill and Fill 34/36 to Moraine - 21,244 21,244 CIP - Downtown Wayfinding - 100,000 100,000 Attachment B Page 5 of 22 CIP - Events Center Stall Leveling - 61,800 61,800 Prior Year Operating Encumbrances 186,487 - 186,487 2,260,914 1,595,110 3,856,024 Net Ongoing Expenditures 18,272,985 942,327 19,215,312 Net Ongoing Rev vs Exp 1,065,016 (927,327) 137,689 Attachment B Page 6 of 22 TOWN OF ESTES PARK GENERAL FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes 12,402,321 13,842,631 14,950,409 15,218,010 - 15,218,010 Intergovernmental - 2,721 - - 24,675 24,675Rental Income 35,102 30,602 30,600 30,600 - 30,600 Investment Income 18,351 53,071 166,001 115,000 - 115,000Miscellaneous 18,571 32,534 56,614 27,778 - 27,778Transfers In 1,768,749 1,875,924 6,442,060 5,414,484 (600,185) 4,814,299 Departmental Revenues 3,557,564 7,938,020 2,503,238 2,076,734 718,413 2,795,147 Total Revenues 17,800,658 23,775,503 24,148,922 22,882,606 142,903 23,025,509 Legislative 174,603 208,236 246,640 345,792 5,500 351,292 Attorney - - 157,522 338,847 - 338,847Judicial 57,705 76,471 81,257 76,187 1,000 77,187 Town Administrator 506,367 329,092 341,446 370,082 43,946 414,028 Town Clerk 451,486 478,534 394,779 347,940 41,616 389,556Finance 471,796 519,073 560,290 579,008 - 579,008 Planning 1,005,643 727,119 700,904 835,211 224,029 1,059,240 Facilities 938,061 973,354 1,133,185 1,108,864 255,039 1,363,903Human Resources 115,108 94,403 120,123 318,618 - 318,618 Community Svcs 998,270 1,125,668 1,229,985 1,359,306 - 1,359,306Police - Patrol 3,000,366 3,286,926 3,719,345 3,944,293 1,023 3,945,316Police - Communications 1,253,765 907,050 1,054,016 989,092 - 989,092 Police - Comm Svc 324,440 351,972 322,586 375,388 - 375,388Police - Code Enforcement - - 98,343 163,394 - 163,394 Building Safety 532,077 529,267 632,122 647,900 19,670 667,570 Engineering 669,046 588,661 326,430 402,211 18,000 420,211Visitor Services 417,208 437,098 497,688 504,551 61,865 566,416 Streets and Highways 5,239,372 1,217,558 1,045,334 1,291,037 45,994 1,337,031 Parks 1,007,346 1,136,797 1,104,819 1,317,867 42,772 1,360,639Senior Center 316,529 13,233 - - - - Special Events 1,840,231 2,106,676 1,872,181 2,252,573 61,000 2,313,573Transit 432,628 458,402 623,926 589,694 840,420 1,430,114Parking - 24,872 184,569 - - - Museum 300,739 360,349 400,266 402,579 22,000 424,579Transfers Out 977,921 1,350,322 4,795,000 4,978,755 897,141 5,875,896 Total Expenditures 21,030,707 17,301,133 21,642,754 23,539,189 2,581,015 26,120,204 Net Income (Loss)(3,230,049) 6,474,370 2,506,168 (656,583) (2,438,112) (3,094,695) Beginning Fund Balance 5,408,640 2,178,591 8,652,961 11,159,129 10,502,546 11,159,129 Ending Fund Balance 2,178,591 8,652,961 11,159,129 10,502,546 8,064,434 8,064,434 Attachment B Page 7 of 22 TOWN OF ESTES PARK COMMUNITY REINVESTMENT FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Intergovernmental 3,080,163 2,284,195 220,083 - - - Investment Income 10,525 20,732 38,647 15,000 - 15,000Miscellaneous 29,520 38,239 - - - - Transfers In 977,921 1,350,322 4,795,000 4,793,046 725,642 5,518,688Debt Proceeds 4,552,617 - - - - -Departmental Revenues - - - - - - Total Revenues 8,650,746 3,693,488 5,053,730 4,808,046 725,642 5,533,688 Community Reinvestment Fund 20,125 18,467 72,264 22,000 131,953 153,953Capital Outlay 8,433,309 2,029,886 942,127 309,800 1,155,357 1,465,157 Debt Service 773,437 916,754 916,866 918,327 - 918,327Transfers Out - - 4,520,090 3,555,919 (600,185) 2,955,734 Rounding (1) - - - - - Total Expenditures 9,226,870 2,965,107 6,451,346 4,806,046 687,125 5,493,171 Net Income (Loss)(576,124) 728,381 (1,397,616) 2,000 38,517 40,517 Beginning Fund Balance 1,206,842 630,718 1,359,099 (38,517) (36,517) (38,517) Ending Fund Balance 630,718 1,359,099 (38,517) (36,517) 2,000 2,000 Attachment B Page 8 of 22 TOWN OF ESTES PARK CONSERVATION TRUST FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Intergovernmental 30,765 31,687 35,949 32,000 - 32,000 Investment Income 419 670 970 300 - 300Miscellaneous - - 1,760 - - - Total Revenues 31,184 32,357 38,679 32,300 - 32,300 Conservation Trust Fund 11,786 16,709 17,207 31,678 - 31,678Rounding (1)- ---- Total Expenditures 11,785 16,709 17,207 31,678 - 31,678 Net Income (Loss)19,399 15,648 21,472 622 - 622 Beginning Fund Balance 35,558 54,957 70,605 92,077 92,699 92,077 Ending Fund Balance 54,957 70,605 92,077 92,699 92,699 92,699 Attachment B Page 9 of 22 TOWN OF ESTES PARK LARIMER COUNTY OPEN SPACE FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Intergovernmental 1,975,384 1,122,088 473,634 658,000 950,000 1,608,000 Investment Income 240 4 11,441 2,500 - 2,500Miscellaneous 41,524 - - - - - Transfers In - - - - - - Total Revenues 2,017,148 1,122,092 485,074 660,500 950,000 1,610,500 Open Space 110,599 70,384 83,639 73,527 98,692 172,219Capital Outlay 1,600,951 126,427 39,225 522,500 1,341,068 1,863,568Transfers Out 430,000 - 300,000 - - - Rounding (1)- ---- Total Expenditures 2,141,549 196,811 422,864 596,027 1,439,760 2,035,787 Net Income (Loss)(124,401) 925,281 62,210 64,473 (489,760) (425,287) Beginning Fund Balance (247,404) (371,805) 553,476 615,686 680,159 615,686 Ending Fund Balance (371,805) 553,476 615,686 680,159 190,399 190,399 Attachment B Page 10 of 22 TOWN OF ESTES PARK EMERGENCY RESPONSE SYSTEM FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes 69,220 75,215 81,697 83,733 - 83,733 Investment Income 325 334 419 250 - 250Miscellaneous - 276 - - - - Debt Proceeds - - 291,844 - - - Total Revenues 69,545 75,825 373,960 83,983 - 83,983 Emergency Response System 29,930 28,265 56,506 57,544 - 57,544 Capital Outlay 11,694 - 306,604 - - -Transfers Out -- ----Rounding - (1)---- Total Expenditures 41,624 28,264 363,111 57,544 - 57,544 Net Income (Loss)27,921 47,561 10,849 26,439 - 26,439 Beginning Fund Balance 36,013 63,934 111,495 122,344 148,783 122,344 Ending Fund Balance 63,934 111,495 122,344 148,783 148,783 148,783 Attachment B Page 11 of 22 TOWN OF ESTES PARK COMMUNITY CENTER FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes 692,196 752,155 816,967 837,327 - 837,327 Intergovernmental - - - - - -Charges for Services - - - - - - Rental Income - - - - - -Investment Income - - - - - -Miscellaneous - - - - - - Transfers In - - - - - -Debt Proceeds - - - - - -Departmental Revenues (1) - - - - - Total Revenues 692,195 752,155 816,967 837,327 - 837,327 Community Center 692,196 752,155 816,967 837,327 - 837,327 Transfers Out -- ---- Rounding -- ---- Total Expenditures 692,196 752,155 816,967 837,327 - 837,327 Net Income (Loss)(1) - - - - - Beginning Fund Balance 1- - - - - Ending Fund Balance -- ---- Attachment B Page 12 of 22 TOWN OF ESTES PARK TRAILS EXPANSION FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes 346,098 376,077 408,484 418,663 - 418,663 Intergovernmental 115,217 - 286,000 500,000 120,039 620,039Charges for Services - - - - - - Rental Income - - - - - -Investment Income 5,473 3,349 4,709 2,600 - 2,600Miscellaneous 69,880 - - - - - Transfers In - - 300,000 - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues 536,668 379,426 999,192 921,263 120,039 1,041,302 Trails Expansion Operations - - 40,219 28,919 - 28,919 Capital Outlay 334,205 - 710,214 901,500 259,792 1,161,292 Transfers Out 673,000 - - - - -Rounding (2) (1) - - - - Total Expenditures 1,007,203 (1) 750,432 930,419 259,792 1,190,211 Net Income (Loss)(470,535) 379,427 248,760 (9,156) (139,753) (148,909) Beginning Fund Balance 703,829 233,294 612,721 861,481 852,325 861,481 Ending Fund Balance 233,294 612,721 861,481 852,325 712,572 712,572 Attachment B Page 13 of 22 TOWN OF ESTES PARK PARKING SERVICES FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental - - - - 15,000 15,000Charges for Services - - - 554,400 - 554,400 Rental Income - - - - - -Investment Income - - - - - -Miscellaneous - - - - - - Transfers In - - - 185,709 103,882 289,591Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues - - - 740,109 118,882 858,991 Parking Services Operations - - - 681,232 123,882 805,114 Rounding -- ---- Total Expenditures - - - 681,232 123,882 805,114 Net Income (Loss)- - - 58,877 (5,000) 53,877 Beginning Fund Balance - - - - 58,877 58,877 Ending Fund Balance - - - 58,877 53,877 112,754 Attachment B Page 14 of 22 TOWN OF ESTES PARK STREET IMPROVEMENT FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes 1,661,271 1,805,171 1,960,721 2,009,585 - 2,009,585 Intergovernmental - - - - - -Charges for Services - - - - - - Rental Income - - - - - -Investment Income 54,498 78,967 86,357 40,000 - 40,000Miscellaneous 6 - - - - - Transfers In 1,103,000 - - - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues 2,818,775 1,884,138 2,047,078 2,049,585 - 2,049,585 Street Improvement Operations 1,818,796 601,201 632,106 727,835 780 728,615 Capital Outlay 111,179 2,059,154 3,713,386 1,336,100 500,988 1,837,088 Transfers Out -- ----Rounding 1- ---- Total Expenditures 1,929,976 2,660,355 4,345,492 2,063,935 501,768 2,565,703 Net Income (Loss)888,799 (776,217) (2,298,414) (14,350) (501,768) (516,118) Beginning Fund Balance 3,445,370 4,334,169 3,557,952 1,259,538 1,245,188 1,259,538 Ending Fund Balance 4,334,169 3,557,952 1,259,538 1,245,188 743,420 743,420 Attachment B Page 15 of 22 TOWN OF ESTES PARK POWER AND COMMUNICATIONS FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental 1,031,202 3,344 6,715 - - -Charges for Services 15,915,519 16,787,139 18,116,287 18,329,373 - 18,329,373 Rental Income 292 - - - - -Investment Income 87,206 165,002 316,991 120,000 - 120,000Miscellaneous 472,396 322,017 144,765 112,500 - 112,500 Transfers In 365,703 2,139,306 - - - -Debt Proceeds - - 33,673,569 - - -Departmental Revenues - - - - - - Total Revenues 17,872,318 19,416,808 52,258,327 18,561,873 - 18,561,873 Source of Supply 7,350,123 7,670,249 8,142,386 7,983,854 - 7,983,854 Distribution 4,356,498 4,480,158 3,506,163 4,329,144 55,518 4,384,662 Customer Accounts 445,111 478,638 429,403 451,758 - 451,758Admin & General 2,460,966 2,252,805 2,168,242 2,302,700 115,616 2,418,316 Debt Service 151,307 139,811 671,412 1,539,928 - 1,539,928Broadband - - 477,546 816,972 56,398 873,370Capital Outlay 51,095 93,250 3,502,418 1,685,000 24,893,914 26,578,914 Transfers Out 1,646,929 1,731,228 1,772,928 1,720,029 - 1,720,029Rounding - 1---- Total Expenditures 16,462,029 16,846,140 20,670,499 20,829,385 25,121,446 45,950,831 Net Income (Loss)1,410,289 2,570,668 31,587,828 (2,267,512) (25,121,446) (27,388,958) Beginning Fund Balance 8,328,795 8,325,317 8,969,681 40,557,509 38,289,997 40,557,509 Ending Fund Balance 9,739,084 10,895,985 40,557,509 38,289,997 13,168,551 13,168,551 Attachment B Page 16 of 22 TOWN OF ESTES PARK WATER FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental (1,395) (2,959) 1,071 6,547,000 - 6,547,000Charges for Services 5,410,607 6,627,848 6,498,077 6,194,236 - 6,194,236 Rental Income - 4,000 - - - -Investment Income 60,028 142,126 221,134 105,000 - 105,000Miscellaneous 278,116 75,167 103,852 440,250 - 440,250 Transfers In - 551,956 - - - -Debt Proceeds - - 15,579 5,609,000 - 5,609,000Departmental Revenues - - - - - - Total Revenues 5,747,356 7,398,138 6,839,712 18,895,486 - 18,895,486 Source of Supply 98,192 106,625 105,523 202,200 - 202,200 Purification 876,336 986,706 899,220 1,164,367 4,928 1,169,295 Distribution 2,624,412 2,435,980 1,523,997 1,933,551 450 1,934,001Customer Accounts 351,088 338,156 249,192 257,185 - 257,185 Admin & General 643,529 780,028 768,692 847,489 - 847,489Debt Service 123,081 118,454 403,621 417,215 - 417,215Capital Outlay 18,931 9,145 2,096,551 14,579,500 2,877,769 17,457,269 Transfers Out 121,820 144,696 149,042 138,536 - 138,536Rounding -- ---- Total Expenditures 4,857,389 4,919,790 6,195,838 19,540,043 2,883,147 22,423,190 Net Income (Loss)889,967 2,478,348 643,874 (644,557) (2,883,147) (3,527,704) Beginning Fund Balance 5,473,725 6,470,992 6,820,619 7,464,493 6,819,936 7,464,493 Ending Fund Balance 6,363,692 8,949,340 7,464,493 6,819,936 3,936,789 3,936,789 Attachment B Page 17 of 22 TOWN OF ESTES PARK MEDICAL INSURANCE FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental - - - - - -Charges for Services 2,343,365 2,546,120 3,400,039 2,469,328 - 2,469,328 Rental Income - - - - - -Investment Income 5,885 23,158 35,806 20,000 - 20,000Miscellaneous 506 23,980 4,758 250 - 250 Transfers In - - - - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues 2,349,756 2,593,258 3,440,603 2,489,578 - 2,489,578 Medical Insurance Fund Operations 1,904,193 2,132,406 2,544,682 2,493,000 - 2,493,000 Rounding - (2) - - - - Total Expenditures 1,904,193 2,132,404 2,544,682 2,493,000 - 2,493,000 Net Income (Loss)445,563 460,854 895,920 (3,422) - (3,422) Beginning Fund Balance 243,637 732,949 1,193,803 2,089,723 2,086,301 2,089,723 Ending Fund Balance 689,200 1,193,803 2,089,723 2,086,301 2,086,301 2,086,301 Attachment B Page 18 of 22 TOWN OF ESTES PARK FLEET MAINTENANCE FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental - 515 596 - - -Charges for Services 456,458 487,938 503,752 506,219 - 506,219 Rental Income - - - - - -Investment Income 2,098 4,852 7,321 1,547 - 1,547Miscellaneous 3,897 2,194 580 - - - Transfers In - - - - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues 462,453 495,499 512,249 507,766 - 507,766 Fleet Maintenance 392,357 402,937 420,202 458,541 - 458,541 Capital Outlay - - 15,678 400,000 30,000 430,000 Rounding -- ---- Total Expenditures 392,357 402,937 435,880 858,541 30,000 888,541 Net Income (Loss)70,096 92,562 76,369 (350,775) (30,000) (380,775) Beginning Fund Balance 285,138 363,419 459,365 535,734 184,959 535,734 Ending Fund Balance 355,234 455,981 535,734 184,959 154,959 154,959 Attachment B Page 19 of 22 TOWN OF ESTES PARK INFORMATION SYSTEMS TECHNOLOGY FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental 5,900 8 29 - - -Charges for Services 611,055 719,629 841,570 892,729 - 892,729 Rental Income - - - - - -Investment Income 6,339 5,457 6,751 5,000 - 5,000Miscellaneous 2,073 3,219 1,846 1,000 - 1,000 Transfers In - - - - - -Debt Proceeds -- ----Departmental Revenues - - - - - - Total Revenues 625,367 728,313 850,195 898,729 - 898,729 IT Operations 609,392 668,724 736,898 799,656 - 799,656 Capital Outlay - - 95,394 80,000 - 80,000 Transfers Out 365,703 - - - - -Rounding - - - - - - Total Expenditures 975,095 668,724 832,292 879,656 - 879,656 Net Income (Loss)(349,728) 59,589 17,903 19,073 - 19,073 Beginning Fund Balance 591,255 223,862 275,038 292,941 312,014 292,941 Ending Fund Balance 241,527 283,451 292,941 312,014 312,014 312,014 Attachment B Page 20 of 22 TOWN OF ESTES PARK VEHICLE REPLACEMENT FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental - - - - - -Charges for Services 869,624 270,793 455,898 478,139 - 478,139 Rental Income - - - - - -Investment Income 12,517 13,291 857 750 - 750Miscellaneous 45,460 59,970 20,575 - - - Transfers In - - - - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues 927,601 344,054 477,330 478,889 - 478,889 Fleet Replacement Operations 605,410 321,074 - - - - Capital Outlay 381,415 125 243,430 176,450 362,454 538,904 Transfers Out - 2,691,262 - - - -Rounding -- ---- Total Expenditures 986,825 3,012,461 243,430 176,450 362,454 538,904 Net Income (Loss)(59,224) (2,668,407) 233,900 302,439 (362,454) (60,015) Beginning Fund Balance 2,865,183 3,322,783 311,372 545,272 847,711 545,272 Ending Fund Balance 2,805,959 654,376 545,272 847,711 485,257 485,257 Attachment B Page 21 of 22 TOWN OF ESTES PARK RISK MANAGEMENT FUND SUMMARY BY DEPARTMENT BUDGET AMENDMENT #5 2017 Actual 2018 Actual 2019 EOY Estimate 2020 Budget Amendment 2020 Amended REVENUE Taxes - - - - - - Intergovernmental - - - - - -Charges for Services - - 271,572 307,344 - 307,344 Rental Income - - - - - -Investment Income - - - - - -Miscellaneous - - 55 - - - Transfers In - - - - - -Debt Proceeds - - - - - -Departmental Revenues - - - - - - Total Revenues - - 271,627 307,344 - 307,344 Risk Management Operations - - 271,627 307,344 - 307,344 Rounding -- ---- Total Expenditures - - 271,627 307,344 - 307,344 Net Income (Loss)-- 0--- Beginning Fund Balance -- - 000 Ending Fund Balance -- 0000 Attachment B Page 22 of 22 Town of Estes ParkSummary of Budgeted Grant RevenuesAs of March 11, 2020Fund Account #Project Code Project Descr Grant Program / GrantorFederal / State / Other 2019 Grants 2020 Grants Amended 101 101-0000-334.20-00 WILL17Willow Knolls Historic Historic PreservationS 24,67524,675101 101-1600-334.20-00 EVLTGTEV Land Trust Grant GOCOS 66,00056,303101 101-2100-334.20-00 CDOTHigh Visibility Enforcement (Seatbelt and DUI Checkpoints)State of ColoradoS 4,800 5,000101 101-2100-334.20-00 PDPOSTPD Post Grants State of ColoradoS7,000101 101-5600-333.00-00 ELTRL2Electric Trolley #2F 403,266 403,266101 101-5600-333.00-00 ELTROLElectric Trolley #1F 360,044 247,530101 101-5700-334.20-00 ?DeAccession Clerk Institute of Museum & Library SvcO 7,834-101 101-5700-334.40-00 *FDGRNOral History Grant Greenwood Foundation GrantO 11,31411,314101 Total877,933 755,088204 204-0000-334.30-00 ELKPAVElkhorn Paving CDOTS 400,000-204 Total400,000 -220 220-0000-333.00-00 FRTR3Fall River Trail Phase 3 Land & Water Cons GrantF 400,000400,000220 220-0000-333.00-00 FRTR2AFall River Trail Phase 2A Recreation Trail Grant ProgramF 250,000220 220-0000-334.30-00 FRTR3Fall River Trail Phase 3 EV Parks and Rec DistrictO 400,000550,000220 Total800,000 1,200,000244 244-0000-333.00-00 BRODIEBrodie Trail Extension Safe Routes to SchoolF 336,000-244 244-0000-333.00-00 GRAVESGraves Ave Trail Grant Safe Routes to SchoolF 500,000244 244-0000-334.30-00 FRTR3Fall River Trail Phase 3 Rocky Mnt ConservancyO 120,039244 Total336,000 620,039256 256-0000-334.20-00 *EVPLNElectric Vehicle Infrastructure Plan DOLA - EIAFS 15,000256 Total- 15,000503 503-0000-333.00-00 PMLOANProspect Mtn Water Dist Waterline USDA Loan/GrantF 6,547,000503 Total- 6,547,000Grand Total2,413,933 9,137,127Attachment C - Page 1 of 1 Town of Estes ParkSummary of 2019 Purchase Orders in ProgressAs of March 11, 2020Year Fund Account #PO # Enc Date Vendor # Vendor NameProject CodeOutstandingOperating / Project19 101 101-1100-411.26-01 037339 12/06/19 0001958 III IMAGE, INC.5,500.00O19 101 101-1200-412.26-23 037359 12/27/19 0003362 OFFICE SCAPES1,000.00O19 101 101-1300-413.23-01 036943 04/11/19 0004930 SLATE COMMUNICATIONS5,000.00O19 101 101-1300-413.26-17 037324 12/03/19 0005892 RIDGELINE HOTEL932.10O19 101 101-1300-413.27-04 037276 10/30/19 0004784 INSTITUTE FOR PARTICIPATORY4,839.39O19 101 101-1300-413.31-13 037376 12/23/19 0006303 ORLANDO'S MASONRYWILL176,200.00P19 101 101-1400-414.22-13 037259 10/16/19 0006129 RIDGESIGHT LLC2,150.00 O19 101 101-1400-414.22-98 036712 01/01/19 0004811 ESM CONSULTING SERVICES INC2,272.00 O19 101 101-1400-414.26-23 037358 12/27/19 0003362 OFFICE SCAPES5,000.00O19 101 101-1700-417.25-02 037269 10/24/19 0003914 GARAGE DOOR SERVICE & SALES INC4,100.00O19 101 101-1700-417.28-06 036849 02/04/19 0003696 DOERING DISPOSAL, INC.12.84O19 101 101-1700-417.32-22 037211 09/18/19 0006220 C & M ROOF SERVICESFLROOF1,720.00P19 101 101-1700-417.32-22 037210 09/18/19 0006220 C & M ROOF SERVICESPDROOF2,035.00P19 101 101-1700-417.32-22 036694 01/01/190005961 SLADE GLASS COTHWIND2,905.75P19 101 101-1700-417.32-22 036968 05/01/19 0003231 BASIS ARCHITECTURE PCMOREST3,090.00P19 101 101-1700-417.32-22 037220 09/23/19 0005525 B & E BUILDERS INCTHWIND5,144.88 P19 101 101-1700-417.32-22 037252 10/11/19 0000961 HEATH CONSTRUCTION LLCCCPORT99,552.00P19 101 101-1700-417.32-22 037254 10/15/19 0005276 G2 SOLUTIONSMOREST126,030.00P19 101 101-2100-421.26-33 036684 01/01/19 0005405 RECREATIONAL ELECTRICAL LLC1,022.76 O19 101 101-2300-423.22-13 037316 12/04/19 0006129 RIDGESIGHT LLC10,910.00O19 101 101-2300-423.22-13 036879 02/22/19 0004422 COLORADO CODE CONSULTING LLC8,760.00 O19 101 101-2400-424.22-02 037287 11/01/19 0002522 CORNERSTONE ENGINEERING AND3,000.00O19 101 101-2400-424.22-02 037368 12/31/19 0006304 GALLOWAY & COMPANY INC15,000.00O19 101 101-2600-426.25-02 037327 12/02/19 0003691 NORTHERN COLORADO AIR, INC.6,865.00 O19 101 101-3100-431.22-02 035634 01/01/19 0003423 LARIMER COUNTY ENGINEERING5CATC0.14O19 101 101-3100-431.22-02 035634 01/01/19 0003423 LARIMER COUNTY ENGINEERINGFHWAFC0.36O19 101 101-3100-431.25-01 037364 12/30/19 0000214CORNERSTONE CONCRETE, INC.2,000.00O19 101 101-3100-431.25-01 037357 12/27/19 0006168 CHARGEPOINT INC8,984.00O19 101 101-3100-431.25-20 037284 12/30/19 0003889 LG EVERIST INC.SNOW2,736.59O19 101 101-3100-431.25-20 036701 01/01/19 0000214 CORNERSTONE CONCRETE, INC.1,120.00O19 101 101-3100-431.25-24 037366 12/30/19 0003601 HDR ENGINEERING SERVICES, INC.4,948.00O19 101 101-3100-431.25-24 037365 12/30/19 0000200 COLORADO PRECAST CONCRETE4,948.47O19 101 101-3100-431.25-25 037344 12/10/19 0005626 COLORADO BARRICADE CO11,000.00O19 101 101-5200-452.24-01 037367 12/30/19 0003604 BOBCAT OF THE ROCKIES LLC1,674.87O19 101 101-5200-452.25-01 037354 12/20/19 0000660 ATKINS LANDSCAPESWALK5,000.00O19 101 101-5200-452.25-03 037355 12/23/19 0005692 GO PLAY INC4,470.70O19 101 101-5200-452.25-03 037364 12/30/19 0000214 CORNERSTONE CONCRETE, INC.18,000.00O19 101 101-5200-452.25-52 037354 12/20/19 0000660 ATKINS LANDSCAPESWALK1,500.00O19 101 101-5200-452.25-52 037353 12/20/19 0006108 PRECISION CONCRETE CUTTING INC SWALK3,444.66O19 101 101-5200-452.26-36 036974 05/03/19 0000570 GULLEY GREENHOUSE, INC.FLORAL4,981.20OAttachment D - Page 1 of 4 Town of Estes ParkSummary of 2019 Purchase Orders in ProgressAs of March 11, 2020Year Fund Account #PO # Enc Date Vendor # Vendor NameProject CodeOutstandingOperating / Project19 101 101-5200-452.26-95 037367 12/30/19 0003604 BOBCAT OF THE ROCKIES LLC3,700.19O19 101 101-5500-455.22-12 036962 04/29/19 0004056 YOUNG, MICHAELSECHRI1,000.00O19 101 101-5600-456.22-60 037120 07/26/19 0006156 RATP DEV USA INC15,613.83O19 101 101-5600-456.25-04 036744 01/01/19 0000778 TOWN OF ESTES PARK13,000.00O19 101 101-5600-456.34-42 037253 10/15/19 0006275 MOTIV POWER SYSTEMS INCELTRL23,950.00P19 101 101-5600-456.34-42 037251 10/11/19 0005811 KARST ELECTRIC INCELTRL28,600.00P19 101 101-5600-456.34-42 037326 12/02/19 0005811 KARST ELECTRIC INCELTRL29,963.85P19 101 101-5600-456.34-42 036895 03/01/19 0006161 HOMETOWN MANUFACTURINGELTROL337,541.25P19 101 101-5700-457.25-02 037355 12/23/19 0005692 GO PLAY INC2,000.00O101 Total793,219.83P19 204 204-5400-544.22-98 037214 09/19/19 0006262 STUDIO ARCHITECTURE LLC*SPACE129,953.32P19 204 204-5400-544.33-98 037329 12/02/19 0004946 VIDEOLINK INCAVBDRM37,496.14P19 204 204-5400-544.35-51 037061 07/01/19 0006195 EARTH ENGINEERING CONSULTANTS LLC ELKPAV898.00P19 204 204-5400-544.35-51 037037 06/18/19 0001068 COULSON EXCAVATINGELKPAV20,345.87P19 204 204-5400-544.35-51 036940 04/10/190006059 MTJ ENGINEERING LLCCOMMDR29,905.00P19 204 204-5400-544.35-51 036511 01/01/19 0002522 CORNERSTONE ENGINEERING ANDCOMMDR225,250.00P204 Total443,848.33P19 220 220-4600-462.25-01 037156 07/20/19 0001691 LARIMER COUNTY WEED DISTRICT3,319.99 O19 220 220-4600-462.35-60 037073 07/05/19 0002522 CORNERSTONE ENGINEERING ANDBRODIE220.32 P220 Total3,540.31P19 244 244-3400-434.35-60 037073 08/22/19 0002522 CORNERSTONE ENGINEERING ANDBRODIE248.32 P19 244 244-3400-434.35-60 037133 08/07/19 0001068 COULSON EXCAVATINGBRODIE84,067.30P19 244 244-3400-434.36-60 037150 08/16/19 0005538 OTAK INCFRTRL4.77P244 Total84,320.39P19 260 260-2000-420.22-02 037066 07/02/19 0006244 AECOM TECHNICAL SERVICES INC376.25 O19 260 260-2000-420.25-20 036969 05/01/19 0002192 VANCE BROTHERS INC.19STIP403.74O19 260 260-2000-420.35-51 037073 07/05/19 0002522 CORNERSTONE ENGINEERING ANDBRODIE396.36 P19 260 260-2000-420.35-51 037035 06/18/19 0001068 COULSON EXCAVATING4STLR786.77P19 260 260-2000-420.35-51 037062 07/01/19 0006195 EARTH ENGINEERING CONSULTANTS LLC 4STLR2,317.70P19 260260-2000-420.35-51 037036 06/18/19 0001068 COULSON EXCAVATINGOVRLAY9,960.35P19 260 260-2000-420.35-51 037133 08/07/19 0001068 COULSON EXCAVATINGBRODIE65,457.39P260 Total79,698.56P19502 502-6301-540.22-02 036792 01/14/19 0006032 TRAIL RIDGE CONSULTING ENGINEERS13,079.50O19 502 502-6301-540.25-30 037261 10/21/19 0000586 FLASH ELECTRIC2,267.50 OAttachment D - Page 2 of 4 Town of Estes ParkSummary of 2019 Purchase Orders in ProgressAs of March 11, 2020Year Fund Account #PO # Enc Date Vendor # Vendor NameProject CodeOutstandingOperating / Project19 502 502-6301-540.25-31 036758 01/04/19 0000608 PLATTE RIVER POWER AUTHORITY39,947.31 O19 502 502-6301-540.25-32 037328 12/03/19 0004374 BORDER STATES ELECTRIC223.08O19 502 502-6501-560.22-89 036697 01/01/19 0006114 NEWGEN STRATEGIES & SOLUTIONS LLC109.80 O19 502 502-6501-560.22-98 037109 05/31/19 0005929 FULLSTACK9,430.00O19 502 502-6501-560.26-15 037392 01/09/10 0004847 ADAM'S TREE SERVICECHRDEC41,820.00O19 502 502-6501-560.26-25 036825 01/25/19 0000608 PLATTE RIVER POWER AUTHORITYEERE64,255.99O19 502 502-6900-669.22-98 037109 11/06/19 0005929 FULLSTACKTBNBND6,513.63O19 502 502-6900-669.22-98 036896 11/06/19 0006160 OLD TOWN MEDIA INCTBNBND14,080.24O19 502 502-6900-669.22-98 036810 11/06/19 0006143 ESTRATEGY3 LLCTBNBND22,804.14O19 502 502-6900-669.23-02 037208 11/06/19 0000306 MOLLE' (NICK) PRODUCTIONS INC.TBNBND7,000.00O19 502 502-6900-669.28-01 037112 11/06/19 0006249 ALIANZA INCTBNBND2,500.00O19 502 502-6900-669.28-01 037083 11/06/19 0001412 CITY OF FORT COLLINSTBNBND3,500.00O19 502 502-7001-580.32-21 037362 12/30/19 0004769 SPACE INTO PLACE ADTBNBND18,168.00P19 502 502-7001-580.33-34 037268 10/23/19 0000143 HOTLINE ELECTRICAL SALES & SERVICE ELMTR15,000.00P19 502 502-7001-580.33-35 037346 12/12/19 0000828 WESTERN UNITED ELECTRIC SUPPLY TRANSF32,602.16P19 502 502-7001-580.34-42 037306 11/14/19 0002042 FMH MATERIAL HANDLING SOLUTIONS 93387A37,951.55P19 502 502-7001-580.34-42 037307 11/14/19 0002042 FMH MATERIAL HANDLING SOLUTIONS 93388A95,471.80P19 502 502-7001-580.35-59 037218 09/20/19 0000461 4 RIVERS EQUIPMENT LLCWOKEXT2,000.00P19 502 502-7001-580.35-59 036753 01/03/19 0000461 4 RIVERS EQUIPMENT LLCWOKEXT4,400.00P19 502 502-7001-580.35-59 036870 02/15/19 0000461 4 RIVERS EQUIPMENT LLCWOKEXT37,880.00P19 502 502-7001-580.35-66 036634 11/06/19 0006098 NORTHERN COLORADO PROJECT MGMT TBNBND5,407.50P19 502 502-7001-580.35-66 036557 11/06/19 0005897 UPTOWN SERVICES LLCTBNBND8,718.75P19 502 502-7001-580.35-66 037024 11/06/19 0005814 BACKBONE FIBER SYSTEMS LLCTBNBND12,695.26P19 502 502-7001-580.35-66 037109 07/18/19 0005929 FULLSTACKSMTFBR16,726.95P19 502 502-7001-580.35-66 037191 11/06/19 0006251 GE CONSTRUCTION INCTBNBND20,000.00P19 502 502-7001-580.35-66 037172 11/06/19 0005814 BACKBONE FIBER SYSTEMS LLCTBNBND26,652.31P19 502 502-7001-580.35-66 037109 11/06/190005929 FULLSTACKTBNBND28,163.80P19 502 502-7001-580.35-66 037015 11/06/19 0003822 DENVER INDUSTRIAL SALES & SVC CO TBNBND32,254.30P19 502 502-7001-580.35-66 037260 12/03/19 0005814 BACKBONE FIBER SYSTEMS LLCTBNBND71,907.50P19 502 502-7001-580.35-66 037177 11/06/19 0006251 GE CONSTRUCTION INCTBNBND252,380.06P19 502 502-7001-580.35-66 037224 11/06/19 0006253 ALPHA TECHNOLOGIES SERVICES INC TBNBND270,364.48P502 Total1,216,275.61P19 503 503-6200-530.25-08 037299 11/12/19 0004102 SUEZ ANALYTICAL INSTRUMENTS INC4,928.00O19 503 503-6300-540.22-24036503 01/01/19 0004661 INVISION GIS LLC450.00 O19 503 503-7000-580.32-22 036944 04/11/19 0003601 HDR ENGINEERING SERVICES, INC.GCDOVE23,194.95P19 503 503-7000-580.32-22 036672 01/01/19 0006110 INTERSTICE ARCHITECTURAL STUDIO LLC KEARNY24,042.15P19 503 503-7000-580.33-34 037298 11/08/19 0004565 FERGUSON WATERWORKS INCSMRTW41,770.40P19 503 503-7000-580.33-36 037194 09/12/19 0005288 MOTOROLA SOLUTIONS CREDIT COGPSCAD6,109.20P19 503 503-7000-580.35-54 036704 01/01/19 0000787 UPPER THOMPSON SANITATION DISTRICT MALL362,020.00PAttachment D - Page 3 of 4 Town of Estes ParkSummary of 2019 Purchase Orders in ProgressAs of March 11, 2020Year Fund Account #PO # Enc Date Vendor # Vendor NameProject CodeOutstandingOperating / Project19 503 503-7000-580.35-54 035742 02/08/19 0005600 JVA INCORPORATEDPEMPWC4,281.00P19 503 503-7000-580.35-54 036622 01/01/19 0006090 J & J CONSTRUCTION CONCEPTS INC PEMPWC23,233.37P19 503 503-7000-580.37-01 036858 02/07/19 0000354 HACH COMPANYWLSOFT6,956.05P19 503 503-7000-580.37-10 036889 02/28/19 0005718 DEERE AND AULT CONSULTANTS INC WTRRBR8,162.50P503 Total145,147.62PGrand Total2,766,050.65PAttachment D - Page 4 of 4 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets CITY ATTORNEY BLDG REMODELCABLDG 101-1190-419.32-22 BUILDING REMODELING22,000$ -$ -$ -$ CITY ATTORNEY OFFICE FURNITURE & FIXTURESCAF&F 101-1190-419.33-31 FURNITURE/FIXTURES25,000 ---WILLOW KNOLLS LEGACY PROJECTWILL17 101-1300-413.31-13 LAND IMPROVEMENTS33,175 -33,175 33,175 DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE35,000 -32,194 32,194 EV LAND TRUST OS & OUTDOOR REC PLANEVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS89,000 -74,029 74,029 COMPREHENSIVE LAND USE PLANCOMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS300,000 -150,000 150,000 FLEET/STREETS ROOFFLROOF 101-1700-417.32-22 BUILDING REMODELING34,400 -1,720 1,720 TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING90,000 -8,051 8,051 PD ROOF REPLACEMENTPDROOF 101-1700-417.32-22 BUILDING REMODELING40,700 -2,035 2,035 PUBLIC RESTROOM REMODEL - MORAINEMOREST 101-1700-417.32-22 BUILDING REMODELING142,100 -129,190 129,190 CONFERENCE CENTER PORTE COCHERECCPORT 101-1700-417.32-22 BUILDING REMODELING109,930 -109,930 109,930 SECURITY CAMERAS PHASE 2SECCAM 101-1700-417.33-32 OFFICE EQUIPMENT8,219 ---PARKING GARAGE MAINTENANCE RESERVEPKGRES 101-1700-417.37-99 MAINTENANCE RESERVE12,000 ---PD CANINEPDK9 101-2100-421.33-98 OTHER EQUIPMENT10,000 ---PD CHEV TAHOE (REPL WRECKED UNIT G51A)G51B 101-2100-421.34-41 AUTOMOBILES49,017 -- -800 MHZ DISPATCH CONSOLE UPGRADE800MHZ 101-2155-421.33-32 OFFICE EQUIPMENT10,908 ---PD FORD RANGER (CODE ENFORCEMENT)G152 101-2185-421.34-41AUTOMOBILES38,978 ---VISITOR CENTER MAIN DOOR REPLACEMENTVCDOOR 101-2600-426.32-22 BUILDING REMODELING55,000 -55,000 55,000 FRONT END LOADER (BI-ANNUAL TRADE IN)LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT- 20,000 -20,000 WING STYLE SNOW PLOWWGPLOW 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 24,000 ---ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE10,256 -10,256 10,256 2 BOBCATS (ANNUAL TRADE IN)BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT- 6,450 -6,450 EVENT CENTER ACOUSTIC IMPROVEMENTECACST 101-5500-455.33-31 FURNITURE/FIXTURES60,000 -60,000 60,000 STANLEY PARK MASTER PLANSPMSTP 101-5500-455.35-62 MASTER PLANS14,909 ---ELECTRIC TROLLEYELTROL 101-5600-456.34-42 VEHICLES/TRUCKS460,000 -347,486 347,486 TROLLEY CHARGING STATION-2ND GRANTELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS475,000 -464,320 464,320 PARKING SERVICE SOFTWARE & EQUIPPKSOFT 101-5690-569.33-33 DATA PROCESSING EQUIPMENT 103,882 ---PARKING PATROL VEHICLEG212 101-5690-569.34-42 VEHICLES/TRUCKS8,000 ---COBB-MACDONALD CABIN RE-ROOF*CBNRF 101-5700-457.25-02 BUILDINGS- --15,000 15,000 MUSEUM SECURITY CAMERASMUSECC 101-5700-457.33-31 FURNITURE/FIXTURES5,000 -5,000 5,000 *TOTAL GENERAL FUND 2,266,474 26,450 1,482,386 15,000 1,523,836 TOWN WIDE FACILITIES SPACE NEEDS STUDY*SPACE 204-5400-544.22-98 PROF SVCS - OTHER180,000 129,953 129,953 MUSEUM COLLECTIONS AND RESEARCH FACILITYMUSCOL 204-5400-544.32-22 BUILDINGS73,720 73,720 73,720 MUSEUM REMODELMUSREM 204-5400-544.32-22BUILDINGS170,999 --EVENT CENTER STALL BARN FLOOR LEVELINGSBLEVL 204-5400-544.32-22 BUILDINGS- 61,800 -61,800 TOWN HALL AC UNIT REPLACEMENTACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES- 198,000 -198,000 Attachment E - Page 1 of 6 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets PARKING GARAGE COUNTER & COM EQUIPPCOUNT 204-5400-544.33-98 OTHER EQUIPMENT40,000 --BOARD ROOM AV REPLACEMENTAVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER300,000 145,696 145,696 COMMUNITY DR INTERSECTION CONSTRUCTIONCDINTR 204-5400-544.35-51 STREETS588,244 588,244 588,244 COMMUNITY DR ENGINEERING DESIGNCOMMDR 204-5400-544.35-51 STREETS380,191 276,453 276,453 MORAINE AVE BRIDGEMORBRG 204-5400-544.35-51 STREETS11,538 --ELKHORN MILL & FILL - 34/36 TO MORAINEELKPAV 204-5400-544.35-51 STREETS500,000 21,244 21,244 DOWNTOWN WAYFINDING PROJECTWAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE50,000 50,000 50,000 100,000 *TOTAL COMMUNITY REINVESTMENT FUND 2,294,692 309,800 1,285,310 - 1,595,110 SCOTT PONDS (CARRIAGE HILLS) DAMCDBGCH 220-4600-462.22-02 ENGINEERING5,140 5,140 5,140 FISH CREEK TRAIL11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS90,537 90,232 90,232 BRODIE TRAIL EXTENSIONBRODIE 220-4600-462.35-60 WALKWAYS & BIKEWAYS98,573 59,843 59,843 CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERSPRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS66,500 66,500 66,500 CIP-PARKS IRRIG SYSTEM 1ST STAGE RIVERWALKRVRIR1 220-4600-462.35-61 PARK IMPROVEMENTS65,000 65,000 65,000 FALL RIVER TRAIL PHASE 3FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR1,000,000 999,725 150,000 1,149,725 FALL RIVER TRAIL PHASE 2AFRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR- 522,500 -522,500 *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,325,750 522,500 1,286,440 150,000 1,958,940 RADIO REPLACEMENT PROJECT19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT 325,000 --*TOTAL EMERGENCY RESPONSE SYSTEM FUND 325,000 - - - - BRODIE TRAIL EXTENSIONBRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS736,000 95,657 95,657 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS- 683,000 -683,000 FALL RIVER TRAILFRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR34,000 5 5 FALL RIVER TRAIL PHASE 3FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR200,000 218,500 164,130 382,630 *TOTAL TRAILS FUND 970,000 901,500 259,792 - 1,161,292 EV INFRASTRUCTURE PLAN*EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES--20,000 20,000 MISCELLANEOUS DATA PROCESSING EQUIPEQUIP 101-5690-569.33-33 DATA PROCESSING EQUIPMENT2,500 -2,500 PARKING SERVICE SOFTWARE & EQUIPPKSOFT 101-5690-569.33-33 DATA PROCESSING EQUIPMENT-103,882 -103,882 TOTAL PARKING SERVICES FUND- 2,500 103,882 20,000 126,382 BRODIE AVE IMPROVEMENTSBRODIE 260-2000-420.35-51 STREETS696,000 81,859 81,859 STREET OVERLAYSOVRLAY 260-2000-420.35-51 STREETS300,129 9,960 9,960 CLEAVE STREET MAJOR REHABCLEAVE 260-2000-420.35-51 STREETS20,000 646,000 20,000 666,000 4TH STREET MAJOR REHAB4STLR 260-2000-420.35-51 STREETS700,000 3,104 3,104 OVERLAY PROGRAM 2020OVRLAY 260-2000-420.35-51 STREETS- 515,000 -515,000 Attachment E - Page 2 of 6 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets PARKING LOT REHABILITATIONPARKLT 260-2000-420.35-52 PARKING LOT50,000 175,100 -175,100 FLAP/RAMP ESTIMATED COSTSFLAP 260-2000-420.36-60 FED GRANT - FLAP2,414,183 386,065 386,065 *TOTAL STREET FUND 4,180,312 1,336,100 500,988 - 1,837,088 GLEN HAVEN FIBER INSTALL FOR PRPAGHFIBR 502-6301-540.25-32 POWER LINE MAINTENANCE369,613 --BROADBAND PROJECTBB0001 502-6501-560.22-98 PROF SERVICES/FEES OTHER9,620 --TRAILBLAZER BROADBAND OFFICETBNBND 502-7001-580.32-21 BUILDINGS1,250,000 1,224,343 1,224,343 WOODSTOCK OFFICE FURNITURETBFURN 502-7001-580.33-32 FURNITURE/FIXTURES150,000 -150,000 METERSELMTR 502-7001-580.33-34 METERS245,880 50,000 158,680 208,680 TRANSFORMER PURCHASESTRANSF 502-7001-580.33-35 TRANSFORMERS178,191 50,000 -50,000 SMART METER PURCHASESSMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT70,000 47,229 47,229 RADIO REPLACEMENT PROJECT19RADO 502-7001-580.33-36 COMMUNICATION EQUIPMENT 125,000 --NONSPECIFIC TOOLSEQUIP 502-7001-580.33-41 TOOLS32,957 15,000 -15,000 SKID STEER TRAILER - #933101LPSKID 502-7001-580.33-98 OTHER EQUIPMENT20,000 --VAC TRAILER VACTRL 502-7001-580.33-98 OTHER EQUIPMENT30,000 --2 REEL TRAILERS - #93370 & 93371REELTR 502-7001-580.33-98 OTHER EQUIPMENT55,000 48,000 -48,000 SIDE-BY-SIDE ATV & Trailer - 93375 & 93399SXS 502-7001-580.33-98 OTHER EQUIPMENT42,000 --BACKYARD MACHINEBYMACH 502-7001-580.33-98 OTHER EQUIPMENT- 152,000 -152,000 L&P FORK LIFT REPLACEMENTS - 93387A93387A 502-7001-580.34-42 TRUCKS65,000 65,000 65,000 L&P FORK LIFT REPLACEMENT 93388A93388A 502-7001-580.34-42 TRUCKS115,000 115,000 (9,065) 105,935 FORD F-550 REPLACEMENT #9332793327A 502-7001-580.34-42 TRUCKS200,000 -9,065 209,065 INTERNATIONAL 7400 REPLACEMENT #93325B93325C 502-7001-580.34-42 TRUCKS240,000 -240,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS36,790 20,000 20,000 40,000 CARRIAGE HILLSCAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION375,000 142,846 142,846 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION220,000 167,229 167,229 LINE REBUILD 2020LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION200,000 -200,000 NEW SERVICE CONNECTIONSWOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES358,118 300,000 44,280 344,280 BROADBAND PROJECTBB0001 502-7001-580.35-66 FIBER OPTIC INSTALL22,861 --2018 BROADBAND SMART GRID PROJECTBB0002 502-7001-580.35-66 FIBER OPTIC INSTALL18,375 --SMART GRID FIBER OPTIC INSTALLSMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL250,000 260,000 40,736 300,736 TRAILBLAZER BROADBAND CONSTRUCTIONTBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL24,750,000 22,723,102 22,723,102 TRAILBLAZER BROADBAND CONSTRUCTIONSTRTUP 502-7001-580.37-01 SOFTWARE DEVELOPMENT83,764 --TRAILBLAZER BROADBAND CONSTRUCTIONTBNBND 502-7001-580.37-01 SOFTWARE DEVELOPMENT- --GIS MAPPING IMPROVEMENTSGIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT130,551 120,469 120,469 UTILITY BILLING MODERNIZATON PROJECTUBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT82,556 25,000 25,000 *TOTAL POWER & COMMUNICATIONS FUND28,936,276 1,685,000 24,893,914 -26,578,914 Attachment E - Page 3 of 6 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets GLACIER CREEK LAND CONSOLIDATION PROJECTGCLAND 503-7000-580.31-11 LAND114,581 --GLACIER CREEK WTP - DISCHARGE OUT STRUCTUREGCDSCH 503-7000-580.32-22 BUILDING REMODELING160,000 160,000 160,000 BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING781,400 100,000 732,453 832,453 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING236,107 1,225,000 58,148 1,283,148 BROOK DRIVE WATER SHOP FURNITURE & FIXTKEARNY 503-7000-580.33-31 FURNITURE/FIXTURES45,000 -45,000 GENERAL OFFICE EQUIPMENT REPLACEMENTEQUIP 503-7000-580.33-32 OFFICE EQUIPMENT4,000 4,000 -4,000 WONDERWARE SOFTWAREWONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 19,000 19,000 METER REPLACEMENT PROJECTSMRTW 503-7000-580.33-34 METERS300,000 300,000 266,457 566,457 SCADA UPGRADES AT GLACIER WTPGPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT64,702 64,702 64,702 RADIO REPLACEMENT PROJECT19RADO 503-7000-580.33-36 COMMUNICATION EQUIPMENT20,000 --SCADA RADIO & ANTENNA REPLACEMENTEQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT30,000 -30,000 MISC COMM EQUIPEQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT50,000 -50,000 SPECTROFLUOROMETEREQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT9,200 --VARIOUS LAB EQUIPMENT REPLEQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT16,000 -16,000 STORAGE TANK MIXERWTMIXR 503-7000-580.33-40 PURIFICATION EQUIPMENT22,500 --VARIOUS PURIFICATION EQUIP REPLEQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT16,000 -16,000 CONFINED SPACE ENTRY EQUIPMENTWTTOOL 503-7000-580.33-41 TOOLS5,000 5,000 5,000 10,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP) WTTOOL 503-7000-580.33-41 TOOLS10,000 10,000 10,000 SAFETY EQUIPWTTOOL 503-7000-580.33-41 TOOLS10,000 -10,000 LEAK CORRELATOR EQUIPLEAKCO 503-7000-580.33-98 OTHER EQUIPMENT25,000 -25,000 WORK TRUCK90314 503-7000-580.34-42 TRUCKS29,000 --EXCAVATOR TRAILER - 90395EXCTLR 503-7000-580.34-42 TRUCKS46,000 --VALVE EXERCISING TRAILER - #90396VALVTL 503-7000-580.34-42 TRUCKS70,000 --DROP DECK TRAILERDROPDK 503-7000-580.34-42 TRUCKS17,000 -17,000 60 SERIES MINI EXCAVATORMINEXC 503-7000-580.34-42 TRUCKS80,000 -80,000 BACKHOE & SKID STEER ANNUAL TRADE-INSEQUIP 503-7000-580.34-98 OTHER MACHINERY/EQUIPMENT 8,000 --PRV VAULT METERINGPRVMTR 503-7000-580.35-54 WATER SYSTEM17,000 17,000 17,000 PEMPWCo SYSTEM DESIGN & CONSTRUCTIONPEMPWC 503-7000-580.35-54 WATER SYSTEM455,436 27,514 27,514 PROSPECT MTN PRE-USDA LOAN IMPROVEMENTSPMIMPV 503-7000-580.35-54WATER SYSTEM261,652 --PROSPECT MTN WATER DIST - LOAN IMPROVEMENTSPMLOAN 503-7000-580.35-54 WATER SYSTEM11,040,000 (52,241) 10,987,759 MORAINE BRIDGE SOUTH - WATERMOBS17 503-7000-580.35-54 WATER SYSTEM10,000 4,635 4,635 PRESSURE REDUCTION VALVE/METERINGPRVLM 503-7000-580.35-54 WATER SYSTEM16,000 16,000 16,000 SCHOOL NEW SVC LINESCHOOL 503-7000-580.35-54 WATER SYSTEM37,750 14,650 14,650 WATER GPS UNITGPS 503-7000-580.35-54 WATER SYSTEM17,250 --18" MAIN VALVE INSTALLATIONS18VALV 503-7000-580.35-54 WATER SYSTEM120,000 120,000 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONSNCWCD 503-7000-580.35-54 WATER SYSTEM21,000 21,000 21,000 42,000 GLACIER CREEK WTP INTAKE ENGINEERINGGCINTK 503-7000-580.35-54 WATER SYSTEM120,000 120,000 120,000 Attachment E - Page 4 of 6 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets CIP ROCKWELL/WEST RIVERSIDE DR 16" MAINROCKWL 503-7000-580.35-54WATER SYSTEM400,000 50,000 206,459 256,459 CIP BUREAU AREA PHASE 2WTBRP2 503-7000-580.35-54 WATER SYSTEM363--CIP BUREAU AREA PHASE 3WTBRP3 503-7000-580.35-54 WATER SYSTEM180,000 450,000 146,609 596,609 CIP BIG THOMPSON AVE (HWY 34) MAINBTHOMP 503-7000-580.35-54 WATER SYSTEM193,600 508,000 193,579 701,579 MALL ROAD-HWY36 CROSSINGMALL36 503-7000-580.35-54 WATER SYSTEM587,523 25,599 25,599 1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP) KEARNY 503-7000-580.35-54 WATER SYSTEM40,000 40,000 40,000 PARKING STRUCTURE WATERLINEPKGWTR 503-7000-580.35-54 WATER SYSTEM100,000 100,000 100,000 BIG HORN DR WATER MAIN REPLBHWTRM 503-7000-580.35-54 WATER SYSTEM124,797 124,797 124,797 SPRUCE DRIVE WATER MAIN REPLSPWTRM 503-7000-580.35-54 WATER SYSTEM295,496 295,496 295,496 DEVILS GULCH WATER LINE EXTENSIONDEVEXT 503-7000-580.35-54 WATER SYSTEM12,000 12,000 12,000 CARRIAGE DRIVE WATER MAIN REPLCAHILL 503-7000-580.35-54 WATER SYSTEM517,500 -517,500 UTILITY MASTER PLANWTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN30,000 30,000 30,000 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN50,000 -50,000 GIS WORKWTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT34,417 28,816 28,816 LAB MGT/OVERALL DATA MGT SOFTWAREWLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT56,700 15,406 15,406 UTILITY BILLING MODERNIZATON PROJECTUBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT20,000 5,000 5,000 CIP USA WATER RIGHTS WITH BORWTRRBR 503-7000-580.37-10 WATER RIGHTS85,733 49,690 49,690 WATER RIGHT ACQUISITION/RENEWALWTRRIT 503-7000-580.37-10 WATER RIGHTS20,000 -20,000 *TOTAL WATER FUND 5,136,207 14,579,500 2,877,769 - 17,457,269 PURCH WATER SHOP FOR NEW FLEET MAINT FACFLSHOP 612-7000-610.32-21 BUILDINGS400,000 -400,000 REMODEL WATER SHOP FOR PWFLSHOP 612-7000-610.32-22 BUILDING REMODELING30,000 30,000 30,000 TIRE BALANCER EQUIPMENTEQUIP 612-7000-610.33-41 TOOLS7,000 --DIAGNOSTIC SCANNEREQUIP 612-7000-610.33-98 OTHER EQUIPMENT8,103 --*TOTAL FLEET MAINTENANCE FUND 45,103 400,000 30,000 - 430,000 NEW NETWORK SERVERNETWRK 625-2500-425.33-98 OTHER EQUIPMENT39,000 40,000 -40,000 NEW NETWORK SWITCHES / WIFI COMPONENTSNETWRK 625-2500-425.33-98 OTHER EQUIPMENT10,000 10,000 -10,000 NAS/BACKUP COMPONENTSNETWRK 625-2500-425.33-98 OTHER EQUIPMENT20,000 -20,000 VERIZON ROUTER REPLACEMENTNETWRK 625-2500-425.33-98 OTHER EQUIPMENT5,000 -5,000 EDGE ROUTER REPLACEMENTNETWRK 625-2500-425.33-98 OTHER EQUIPMENT5,000 -5,000 HTE SERVERNETWRK 625-2500-425.33-98 OTHER EQUIPMENT40,000 --*TOTAL INFORMATION TECHNOLOGY FUND 89,000 80,000 - - 80,000 POLICE G-106A 2004 FORD EXPLORERG-106A 635-7000-435.34-42 TRUCKS82,251 43,527 43,527 POLICE G-107D 2012 FORD EXPEDITIONG-107D 635-7000-435.34-42 TRUCKS64,000 --POLICE G-155 CRUISERG-155 635-7000-435.34-42 TRUCKS45,000 45,000 45,000 Attachment E - Page 5 of 6 Town of Estes ParkSchedule of ProjectsFor Year Ended 12-31-2020As of 3/11/2020Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2019 Amended Project Budgets 2020 Current Project Budgets (3/6/20) 2019 Project Rollovers Other Budget Amendments 2020 Revised Project Budgets POLICE NEW CANINE UNITG154 635-7000-435.34-42 TRUCKS79,000 --POLICE NEW UNIT FOR NEW OFFICER POSITIONG-153 635-7000-435.34-42TRUCKS64,000 25,401 25,401 POLICE CRUISER G-98AG-98B 635-7000-435.34-42 TRUCKS64,000 -64,000 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS248,526 248,526 248,526 PARKS G114A 2007 BOBCATG114A 635-7000-435.34-42 TRUCKS14,000 --PARKS G68A 2000 GMC K-1500 4X4 PICKUPG68A 635-7000-435.34-42 TRUCKS32,688 --PARKS G-66BG66C 635-7000-435.34-42 TRUCKS42,000 -42,000 FLEET G-61G61A 635-7000-435.34-42 TRUCKS70,450 -70,450 *TOTAL VEHICLE REPLACEMENT FUND 629,465 176,450 362,454 - 538,904 *TOTAL PROJECT RECAP 46,198,279$ 20,019,800$ 33,082,935$ 185,000$ 53,287,735$ Attachment E - Page 6 of 6 Town of Estes ParkDetail by Account2020 Recommended BudgetBUDGET AMENDMENT #5Subtotals - Net Income (Loss) (1,058,031) 10,788,062 (17,677,291) 32,609,223 (3,472,432) (2,766,052) (29,915,706) 748,835 (35,405,355)ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-0000-311.00-00 GENERAL PROPERTY 1,094 (378,824) (382,733) (381,213) (439,898) - - (439,898)101-0000-312.00-00 SPECIFIC OWNERSHIP (22,803) (7,918) (25,000) (33,019) (31,200) - - (31,200)101-0000-313.10-00 GENERAL SALES TAX (11,075,137) (12,034,473) (12,294,278) (13,071,473) (13,397,231) - - (13,397,231)101-0000-313.20-00 LOCAL SALES TAX-VEHICLES (15,550) (32,968) (15,500) (18,436) (15,500) - - (15,500)101-0000-313.30-00 USE TAX-VEHICLES (335,175) (331,579) (319,000) (361,623) (330,000) - - (330,000)101-0000-314.00-00 PROPERTY TAX-PENALTY/INT. 33 (1,386) (500) (980) (500) - - (500)101-0000-315.10-00 TELEPHONE FRANCHISE (10,047) (8,940) (10,500) (5,839) (5,500) - - (5,500)101-0000-315.20-00 NATURAL GAS FRANCHISE (99,387) (100,453) (100,000) (107,378) (102,000) - - (102,000)101-0000-315.30-00 CABLE TV FRANCHISE (60,543) (65,825) (59,000) (70,178) (64,000) --(64,000)101-0000-315.40-00 ELECTRIC FRANCHISE (249,454) (266,724) (278,143)(278,143) (280,886) - - (280,886)101-0000-315.50-00 WATER FRANCHISE (92,701) (100,116) (103,120) (103,120) (109,901) - - (109,901)101-0000-322.20-00STREET CUTS - - ----- -101-0000-333.00-00FEDERAL GRANT - - ----- -101-0000-334.20-00 OPERATING GRANT - (2,721)----(24,675) (24,675)101-0000-334.30-00CAPITAL GRANTS - - ----- -101-0000-335.60-00 CIGARETTE TAX (29,204) (29,336) (29,500) (28,436)(29,000) - - (29,000)101-0000-335.70-00 MINERAL LSE/SEV TAX FUNDS (7,867) (10,749) (7,800) (19,792) (7,500) - - (7,500)101-0000-339.10-00 INTERGOVERNMENT TRANSFER - - - ---- -101-0000-341.90-00ARCHITECTURAL REVIEW COMM - - ----- -101-0000-361.00-00 INTEREST EARNINGS (18,351) (53,071) (19,000) (166,001) (115,000) - - (115,000)101-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -101-0000-363.10-00 LAND (12,602) (12,602) (12,599) (12,600) (12,600) -- (12,600)101-0000-363.20-00BUILDINGS - - ----- -101-0000-363.90-00 OTHER (22,500) (18,000) (18,000) (18,000) (18,000)- - (18,000)101-0000-365.19-00 NON-PROFIT/COMM FOUNDATIO - (2,900) - (1,000) - - - -101-0000-365.20-20E.P. ENTRANCE SIGN DONATN - - ----- -101-0000-365.50-00 FIRE DEPARTMENT - -------101-0000-380.10-00 LIEU OF TAXES-L&P (5,704) (8,976) (9,952) (9,952)(6,609) - - (6,609)101-0000-380.20-00 OTHER (1,319) (2,213) (250) (20,000) (250) - - (250)101-0000-380.30-00 SALES OF FIXED ASSETS (1,000) (7,000)----- -101-0000-380.40-00GAIN/LOSS REVENUE - - ----- -101-0000-380.60-00 LIEU OF TAXES-WATER (7,495) (11,040) (11,053) (11,053) (6,919) - - (6,919)101-0000-385.30-00 LOANS TO OTHER AGENCIES - ------ -101-0000-388.70-00 CAPITAL LEASE PROCEEDS - ------ -101-0000-391.92-04 COMMUNITY REINVESTMENT - - (2,788,831) (4,520,090) (3,555,919) - - 600,185 (2,955,734)101-0000-391.92-22COMMUNITY SERVICES FUND - - ----- -101-0000-391.92-29 FIRE SERVICE FUND - - - - - - - -101-0000-391.92-31URBAN RENEWAL AUTHORITY - - ----- -101-0000-391.92-36 EMERGENCY RESPONSE SYSTEM - ------ -101-0000-391.92-38COMMUNITY CENTER FUND - - ----- -101-0000-391.92-44TRAIL EXPANSION FUND - - ----- -101-0000-391.92-60 STREET IMPROVEMENT FUND - ------ -101-0000-391.95-02 LIGHT AND POWER (1,646,929) (1,731,228) (1,772,928) (1,772,928) (1,720,029) - - (1,720,029)101-0000-391.95-03 WATER (121,820) (144,696) (149,042) (149,042) (138,536) -- (138,536)101-0000-391.96-05CATASTROPHIC LOSS - - ----- -101-0000-391.96-06MEDICAL INSURANCE - - ----- -101-0000-391.97-09FIRE PENSION FUND - - ----- -101-0000-391.97-10POLICE PENSION FUND - - ----- -101-0000-391.97-16THEATRE FUND - - ----- -101-1100-341.40-00 SALE MAPS & PUBLICATIONS - ------ -101-1100-363.20-00BUILDINGS - - ----- -Attachment F - Page 1 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1100-380.20-00 OTHER (3,053) (405) (2,000) (53) - - - -101-1100-380.20-58 PRPA NORTH COLO ECON DEV - - (8,700) (14,556) (14,000) - - (14,000)101-1100-411.11-01 SUPERVISORS 41,500 48,958 53,045 54,646 61,183 - - 61,183101-1100-411.13-01 PHONE ALLOWANCE 520 340 360 360 360 - - 360101-1100-411.13-03VEHICLE ALLOWANCE - - ----- -101-1100-411.14-11 MEDICAL INSURANCE 43,338 63,122 74,346 68,417 110,871 - - 110,871101-1100-411.14-14 EMPLOYEE ASSISTANCE PROG 384 384 384 384 603 - - 603101-1100-411.14-15 DENTAL INSURANCE 6,093 6,933 7,645 7,521 9,350 - - 9,350101-1100-411.14-16 VISION INSURANCE 1,326 1,250 1,806 1,212 1,456 - - 1,456101-1100-411.14-17 MASA 300 457 693 531 594 --594101-1100-411.14-18 TELEPHONE DOC 336 346 336 346 288 - - 288101-1100-411.14-21 TAXES/FICA-MEDICARE 2,796 3,164 4,058 3,335 4,680 --4,680101-1100-411.14-32 RETIREMENT/PERA 4,396 4,524 5,877 4,209 7,392 - - 7,392101-1100-411.14-41 WORKERS' COMPENSATION 58 45 69 54 67 - - 67101-1100-411.14-59 OTHER BENEFIT COSTS - ------ -101-1100-411.21-01PROPERTY 1- ----- -101-1100-411.21-02 LIABILITY 467 582 732 593 882 - - 882101-1100-411.22-04 ORDINANCE REVISION FEES 7,673 6,819 5,000 3,573 5,000 - - 5,000101-1100-411.22-07 RECORDING FEES 410 - 200 200500 - - 500101-1100-411.22-09 INFO TECHNOLOGY SERVICES 15,064 15,676 31,635 31,635 25,566 - - 25,566101-1100-411.22-26INSURANCE CLAIMS - - ----- -101-1100-411.22-98 OTHER 13,050 1,900 4,672 3,440 4,941 - - 4,941101-1100-411.23-01 PUBLICATION FEES - 239 500 83 500 - - 500101-1100-411.24-01 EQUIPMENT - ------ -101-1100-411.25-01 MAINTENANCE CONTRACTS 707 697 516 516 600 - - 600101-1100-411.26-01 OFFICE SUPPLIES 4,707 6,546 6,500 251 6,500 5,500 - 12,000101-1100-411.26-02POSTAGE 205- ----- -101-1100-411.26-03 PRINTING/FORMS 242 405500 47500 - - 500101-1100-411.26-17 CATERING/SPECIAL CIRCUM 3,721 5,429 11,800 5,902 11,800 - - 11,800101-1100-411.26-23 FURNITURE/FIXTURES - ------ -101-1100-411.26-32 DATA PROCESSING SOFTWARE - - - 95 - - - -101-1100-411.26-33 DATA PROCESSING EQUIPMENT 104 3,895 5,000 1,937 4,000 - - 4,000101-1100-411.26-46 COMMUNICATION EQUIPMENT - 7,235----- -101-1100-411.27-04 EDUCATION/TRAINING 3,804 2,235 12,000 7,193 10,000-- 10,000101-1100-411.27-05 MEMBER DUES/SUBSCRIPTIONS 11,234 11,739 12,587 11,773 12,859 - - 12,859101-1100-411.27-06 EMPLOYEE RECOGNITION - 2,100 500 230 3,600 - - 3,600101-1100-411.27-07MILEAGE REIMBURSEMENT 2,027 2,097 1,620 2,448 2,700 - - 2,700101-1100-411.27-21 EMPLOYEE RECRUITMENT - - 12,000 10,940 - - - -101-1100-411.28-01TELEPHONE - - ----- -101-1100-411.29-05 ECONOMIC DEVELOPMENT - - 28,700 7,559 34,000 - - 34,000101-1100-411.29-40PUBLIC ACADEMIES/AWARDS - - ----- -101-1100-411.33-31 FURNITURE/FIXTURES - ------ -101-1100-411.33-36 COMMUNICATION EQUIPMENT - ------ -101-1100-411.60-01 CONTINGENCIES 10,140 11,119 25,000 17,211 25,000 - -25,000101-1190-419.11-01 SUPERVISORS - - 75,000 - 123,421 --123,421101-1190-419.11-02 REGULAR STAFF - - 28,000 72,893 45,578 - - 45,578101-1190-419.11-04 STAFF OVERTIME - - 1,000 - 1,000 - - 1,000101-1190-419.13-01 CELL PHONE - - 480 400 768 - - 768101-1190-419.13-03 VEHICLE ALLOWANCE - - 1,200 1,000 1,920 - - 1,920101-1190-419.14-11 MEDICAL INSURANCE - - 13,722 3,968 34,476 - - 34,476101-1190-419.14-12 LIFE INSURANCE - - 108 51 388 - - 388101-1190-419.14-14 EMPLOYEE ASSISTANCE PROG - - 55 23 88 - - 88101-1190-419.14-15 DENTAL INSURANCE - - 945 201 2,321 - - 2,321101-1190-419.14-16 VISION INSURANCE - - 180 48405 - - 405101-1190-419.14-17 MASA - - - - 158 - - 158101-1190-419.14-18 TELEPHONE DOC - - 50 21 77 - - 77101-1190-419.14-21 TAXES/FICA-MEDICARE - - 7,880 5,661 13,152 - - 13,152101-1190-419.14-32 RETIREMENT/PERA - - 16,361 12,371 26,993 - - 26,993101-1190-419.14-41 WORKERS' COMPENSATION - - 300 58 2,000 - - 2,000Attachment F - Page 2 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1190-419.14-59 OTHER BENEFITS - - 10,000---- -101-1190-419.21-01PROPERTY - - ----- -101-1190-419.21-02 LIABILITY - - - - 537 - - 537101-1190-419.21-50 UNEMPLOYMENT - ------ -101-1190-419.22-07RECORDING FEES - - ----- -101-1190-419.22-08 LEGAL - - - 4,825 30,000 - - 30,000101-1190-419.22-09 INFO TECHNOLOGY SERVICES - - - - 8,522 - - 8,522101-1190-419.22-13 CONTRACT/SKILLED SERVICES - - - - 16,800 - - 16,800101-1190-419.22-98 OTHER - - 5,000 83 5,126 - - 5,126101-1190-419.23-01 PUBLICATION FEES - - - 200 - ---101-1190-419.25-01MAINTENANCE CONTRACTS - - ----- -101-1190-419.26-01 OFFICE SUPPLIES - - 1,500 628 3,000 - - 3,000101-1190-419.26-02 POSTAGE - - 200 - 500 - - 500101-1190-419.26-03 PRINTING/FORMS - - 200 34 500 - - 500101-1190-419.26-04FREIGHT/SHIPPING - - ----- -101-1190-419.26-11 POLICE EQUIPMENT & SUPPLY - ------ -101-1190-419.26-17 CATERING/SPEC CIRCUMSTANC - - 500 67 1,000 - - 1,000101-1190-419.26-23 FURNITURE/FIXTURES - - - - 2,000 - - 2,000101-1190-419.26-32 DATA PROCESSING SOFTWARE - - 1,500 1,0584,212 - - 4,212101-1190-419.26-33 DATA PROCESSING EQUIPMENT - - 7,000 7,276 - - - -101-1190-419.27-04 EDUCATION/TRAINING - - 10,000 1,010 12,000 - - 12,000101-1190-419.27-05 MEMBER DUES/SUBSCRIPTIONS - - 4,000 2,923 1,645 - - 1,645101-1190-419.27-06 EMPLOYEE RECOGNITION - - 160 - 160 - - 160101-1190-419.27-07 MILEAGE REIMBURSEMENT - - 200 - 100 - - 100101-1190-419.27-21 EMPLOYEE RECRUITMENT - - - 120 - - - -101-1190-419.28-01TELEPHONE - - ----- -101-1190-419.29-07 UNCOLLECTIBLE ACCOUNTS - ------ -101-1190-419.32-22 BUILDING REMODELING - -22,000 19,731 - - - -101-1190-419.33-31 FURNITURE/FIXTURES - - 25,000 22,874 - - - -101-1200-351.10-00 COURT FINES - - (5,000) (3,072) (5,000) - - (5,000)101-1200-380.20-00OTHER (78)- ----- -101-1200-412.11-01SUPERVISORS 29,3649,600----- -101-1200-412.11-02 REGULAR STAFF 16,448 23,372 26,821 26,123 27,775 - -27,775101-1200-412.11-04 STAFF OVERTIME - 297 - 67 - - - -101-1200-412.14-11 MEDICAL INSURANCE 24 6,024 8,986 9,640 10,774 - - 10,774101-1200-412.14-12 INSURANCE/LIFE - 40 - 61 - - - -101-1200-412.14-14EMPLOYEE ASSISTANCE PROG 110 55 272727- - 27101-1200-412.14-15 DENTAL INSURANCE 444 605 716 704 725 - - 725101-1200-412.14-16 VISION INSURANCE 360 202 129 123 127 - - 127101-1200-412.14-17 MASA 100 98 50 38 50 - - 50101-1200-412.14-18 TELEPHONE DOC 96 49 24 25 24 - - 24101-1200-412.14-21 TAXES/FICA-MEDICARE 3,498 2,454 2,052 1,816 2,125 --2,125101-1200-412.14-32 RETIREMENT/PERA 6,264 4,406 3,675 3,252 3,805 - - 3,805101-1200-412.14-41 WORKERS' COMPENSATION 62 38 64 25 34 - - 34101-1200-412.14-59 OTHER BENEFIT COSTS - -------101-1200-412.21-02 LIABILITY 110 150 189 153 231 - - 231101-1200-412.21-50 UNEMPLOYMENT - 2,836 - 1,637 - - - -101-1200-412.22-08 LEGAL - - 1,200 - 2,000 - - 2,000101-1200-412.22-13 CONTRACT LABOR - 20,100 32,400 36,154 22,800 - - 22,800101-1200-412.22-98 OTHER 130 875 87 316 250 - - 250101-1200-412.26-01 OFFICE SUPPLIES - 498 1,000 188 1,000 - - 1,000101-1200-412.26-02 POSTAGE - 14 200 - 200 - - 200101-1200-412.26-03 PRINTING/FORMS - 136 500 170 500 - - 500101-1200-412.26-17 CATERING/SPECIAL CIRCUM - 5 100 -1,000 - - 1,000101-1200-412.26-23 FURNITURE/FIXTURES - 700 1,000 - - 1,000 - 1,000101-1200-412.26-33 DATA PROCESSING EQUIPMENT - 1,585 - - - - - -101-1200-412.27-04 EDUCATION/TRAINING - 467 800 677 2,000 - - 2,000101-1200-412.27-05 MEMBER DUES/SUBSCRIPTIONS 695 365 700 22 700 - - 700101-1200-412.27-06 EMPLOYEE RECOGNITION - 1,500 40 40 40 - - 40Attachment F - Page 3 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1200-412.27-21 EMPLOYEE RECRUITMENT - ------ -101-1300-333.00-00 FEDERAL GRANT - - - (65) - - - -101-1300-334.20-00 OPERATING GRANT - - - (6) - - - -101-1300-343.40-00OTHER (17,128)(5,000)(16,000)---- -101-1300-365.20-00 DONATIONS (73,842) (39,400)----- -101-1300-380.20-00OTHER (3,036)(670)----- -101-1300-380.30-00 SALES OF FIXED ASSETS - ------ -101-1300-413.11-01 SUPERVISORS 62,846 63,091 63,914 55,699 43,956 - - 43,956101-1300-413.11-02 REGULAR STAFF 151,891 87,123 94,871 106,377 118,066- - 118,066101-1300-413.11-04 STAFF OVERTIME 3,084 3,101 3,000 2,494 3,000 --3,000101-1300-413.13-01 CELL PHONE 1,458 1,134 867 775 867 - - 867101-1300-413.13-03VEHICLE ALLOWANCE - - ----- -101-1300-413.14-11 MEDICAL INSURANCE 25,621 17,892 21,543 18,275 24,476 - - 24,476101-1300-413.14-12 LIFE INSURANCE 239 185 328 176 368 - - 368101-1300-413.14-14 EMPLOYEE ASSISTANCE PROG 122 81 83 80 83 - - 83101-1300-413.14-15 DENTAL INSURANCE 2,084 1,240 1,273 1,163 1,290 - - 1,290101-1300-413.14-16 VISION INSURANCE 405 236 392 214 333 - - 333101-1300-413.14-17 MASA 77 165 151 115 151 - - 151101-1300-413.14-18 TELEPHONE DOC 108 58 73 5373 - - 73101-1300-413.14-21 TAXES/FICA-MEDICARE 15,512 10,634 12,376 11,963 12,624 - - 12,624101-1300-413.14-31 RETIREMENT/ICMA 401(A) 17,694 8,648 4,305 7,664 2,750 - - 2,750101-1300-413.14-32 RETIREMENT/PERA 12,067 14,204 15,362 16,250 18,212-- 18,212101-1300-413.14-35 RETIREMENT/ F.P.P.A - ------ -101-1300-413.14-41 WORKERS' COMPENSATION 984 691 909 935 1,050 - - 1,050101-1300-413.14-59 OTHER BENEFIT COSTS 34,104 ------ -101-1300-413.21-01PROPERTY 189- ----- -101-1300-413.21-02 LIABILITY 891 1,149 1,442 1,169 1,064 - - 1,064101-1300-413.21-50 UNEMPLOYMENT - -------101-1300-413.22-02ENGINEERING - - ----- -101-1300-413.22-07RECORDING FEES - - ----- -101-1300-413.22-08LEGAL - - ----- -101-1300-413.22-09 INFO TECHNOLOGY SERVICES 18,077 23,513 27,116 27,116 25,566 - - 25,566101-1300-413.22-26INSURANCE CLAIMS - - ----- -101-1300-413.22-98 OTHER 4,540 3,612 4,994 2,460 5,374 - - 5,374101-1300-413.23-01 PUBLICATION FEES 4,282 32,113 23,500 15,133 44,5005,000 - 49,500101-1300-413.23-03 ADVERTISING PRODUCTION - 851----- -101-1300-413.24-01EQUIPMENT - ------ -101-1300-413.24-03 LEASE - ------ -101-1300-413.25-01 MAINTENANCE CONTRACTS 4,934 4,671 4,419 4,367 4,642- - 4,642101-1300-413.25-44 FUTURE VEHICLE PURCHASE - - - - 1,427 - - 1,427101-1300-413.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-1300-413.26-01 OFFICE SUPPLIES 792 1,158 1,500 1,478 1,500 - - 1,500101-1300-413.26-02 POSTAGE 4,626 4,765 6,500 4,721 6,500 - - 6,500101-1300-413.26-03 PRINTING/FORMS - ------ -101-1300-413.26-04 FREIGHT/SHIPPING - - - - - ---101-1300-413.26-17 CATERING/SPEC CIRCUMSTANC 3,081 4,395 5,500 11,151 5,500 932 - 6,432101-1300-413.26-23 FURNITURE/FIXTURES 1,680 2,232 1,500 1,305 - - - -101-1300-413.26-32 DATA PROCESSING SOFTWARE 677 90 300 400 800 - - 800101-1300-413.26-33 DATA PROCESSING EQUIPMENT 2,081 1,435 1,000 1,7083,000 - - 3,000101-1300-413.26-42 OFFICE EQUIPMENT - ------ -101-1300-413.27-02 UNIFORM ALLOWANCE - ------ -101-1300-413.27-04 EDUCATION/TRAINING 16,148 13,474 51,500 30,578 23,000 4,839 - 27,839101-1300-413.27-05 MEMBER DUES/SUBSCRIPTIONS 8,479 9,930 9,500 11,118 12,000 - - 12,000101-1300-413.27-06 EMPLOYEE RECOGNITION 2,156 1,870 4,380 3,4014,380 - - 4,380101-1300-413.27-07 MILEAGE REIMBURSEMENT 954 754 3,000 7033,000 - - 3,000101-1300-413.27-21 EMPLOYEE RECRUITMENT - - 5,500 1,927 - - - -101-1300-413.28-01 TELEPHONE 480 480 530 480 530 - - 530101-1300-413.29-22MARKETING EXPENSE - - ----- -101-1300-413.29-33 CENTENNIAL CELEBRATION 33,120 ------ -Attachment F - Page 4 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1300-413.29-34PIKAS IN THE PARK 3,825- ----- -101-1300-413.31-13 LAND IMPROVEMENTS 67,059 14,117 21,019 - - 6,200 26,975 33,175101-1300-413.33-31 FURNITURE/FIXTURES - ------ -101-1300-413.33-32 OFFICE EQUIPMENT - ------ -101-1300-413.33-33 DATA PROCESSING EQUIPMENT - ------ -101-1400-321.11-00 LIQUOR OCCUPATION (81,342) (53,640) (60,000) (62,586) (60,000) - - (60,000)101-1400-321.12-00 GENERAL OCCUPATION LIC. (330,372) (269,482) (267,733) (174,649) (234,750) - - (234,750)101-1400-321.19-00MISC. LIQUOR FEE - - ----- -101-1400-333.00-00FEDERAL GRANT - - ----- -101-1400-334.20-00 OPERATING GRANT - -------101-1400-341.22-04ACCOUNTING SERVICES - - ----- -101-1400-380.20-00 OTHER (3,426) (2,333) (1,500) (1,105) - - - -101-1400-414.11-01 SUPERVISORS 39,983 40,911 41,507 47,699 47,488 - - 47,488101-1400-414.11-02 REGULAR STAFF 55,133 78,634 89,864 71,389 64,642 - -64,642101-1400-414.11-03 SEASONAL STAFF - ------ -101-1400-414.11-04 STAFF OVERTIME 1,070 1,900 5,000 2,713 5,000 - - 5,000101-1400-414.13-01 CELL PHONE 538 448 502 365 365 - - 365101-1400-414.13-03VEHICLE ALLOWANCE - - ----- -101-1400-414.14-11 MEDICAL INSURANCE 9,730 16,551 21,012 20,25818,188 - - 18,188101-1400-414.14-12 LIFE INSURANCE 144 211 436 207 398 - - 398101-1400-414.14-14 EMPLOYEE ASSISTANCE PROG 80 98 111 96 90 - - 90101-1400-414.14-15 DENTAL INSURANCE 1,238 1,613 1,989 1,806 2,016 - - 2,016101-1400-414.14-16 VISION INSURANCE 240 304 521 327 364 - - 364101-1400-414.14-17 MASA 68 132 200 153 162 - - 162101-1400-414.14-18 TELEPHONE DOC 52 71 97 76 79 - - 79101-1400-414.14-21 TAXES/FICA-MEDICARE 7,217 9,068 10,432 9,043 8,960-- 8,960101-1400-414.14-32 RETIREMENT/PERA 12,633 16,165 17,998 16,139 16,047-- 16,047101-1400-414.14-41 WORKERS' COMPENSATION 131 133169 122 142 - - 142101-1400-414.14-59 OTHER BENEFITS - ------ -101-1400-414.21-01 PROPERTY - 47 55 62 72 - - 72101-1400-414.21-02 LIABILITY 839 1,057 1,326 1,075 1,440 - - 1,440101-1400-414.21-50 UNEMPLOYMENT - - - 2,237 - - - -101-1400-414.22-07 RECORDING FEES - 228 200 200 500 - - 500101-1400-414.22-08 LEGAL 90,327 103,656 110,000 62,650 - - - -101-1400-414.22-09 INFO TECHNOLOGY SERVICES 18,227 23,513 22,596 22,676 25,566 - - 25,566101-1400-414.22-13 CONTRACT/SKILLED SERVICES 14,451 81 25,000 8,819 53,000 2,150 - 55,150101-1400-414.22-98OTHER 26,044 55,776 54,849 54,188 30,000 2,272 - 32,272101-1400-414.23-01 PUBLICATION FEES 10,556 9,990 10,000 13,051 10,000-- 10,000101-1400-414.25-01 MAINTENANCE CONTRACTS 12,524 12,549 44,474 35,27433,896 - - 33,896101-1400-414.26-01 OFFICE SUPPLIES 2,584 2,689 3,000 2,154 3,000 - - 3,000101-1400-414.26-02 POSTAGE 2,206 2,359 2,000 535 1,000 - - 1,000101-1400-414.26-03 PRINTING/FORMS 1,689 888 2,000 339 1,000 - - 1,000101-1400-414.26-04FREIGHT/SHIPPING - 15----- -101-1400-414.26-17 CATERING/SPEC CIRCUMSTANC 401 1,199 2,000 108 1,000- - 1,000101-1400-414.26-23 FURNITURE/FIXTURES 12,283 - 1,000 - 1,500 5,000- 6,500101-1400-414.26-32 DATA PROCESSING SOFTWARE 501 449----- -101-1400-414.26-33 DATA PROCESSING EQUIPMENT 2,501 2,432 4,000 449 - ---101-1400-414.26-42 OFFICE EQUIPMENT - ------ -101-1400-414.27-04 EDUCATION/TRAINING 7,013 6,698 22,520 9,604 20,000-- 20,000101-1400-414.27-05 MEMBER DUES/SUBSCRIPTIONS 6,192 6,875 6,995 7,7291,245 - - 1,245101-1400-414.27-06 EMPLOYEE RECOGNITION 286 140 360 326 280 - - 280101-1400-414.27-07 MILEAGE REIMBURSEMENT 204 621 500 105 500 - - 500101-1400-414.27-21 EMPLOYEE RECRUITMENT - - - - - - - -101-1400-414.28-01 TELEPHONE - - - ---- -101-1400-414.37-01 SOFTWARE 114,401 81,033 35,000 2,806 - - 32,194 32,194101-1500-333.00-00 FEDERAL GRANT - (3,482) - (418) - - - -101-1500-334.20-00 OPERATING GRANT (46,387) (7,004) - (37) - - - -101-1500-341.22-04 ACCOUNTING SERVICES (17,348) (17,869) (18,035) (18,036) - - - -101-1500-380.20-00 OTHER (1,673) (371) (500) (166) - - - -Attachment F - Page 5 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1500-415.11-01 SUPERVISORS 83,830 120,427 120,995 131,183 131,470-- 131,470101-1500-415.11-02 REGULAR STAFF 180,294 151,748 152,673 167,219 166,939 - - 166,939101-1500-415.11-03 SEASONAL STAFF - ------ -101-1500-415.11-04 STAFF OVERTIME 8,185 7,274 13,500 13,198 13,500 - - 13,500101-1500-415.13-01CELL PHONE - - ----- -101-1500-415.13-03VEHICLE ALLOWANCE - - ----- -101-1500-415.14-11 MEDICAL INSURANCE 36,651 56,395 59,333 58,315 60,237 - - 60,237101-1500-415.14-12 LIFE INSURANCE 377 506 907 473 1,018 - - 1,018101-1500-415.14-14 EMPLOYEE ASSISTANCE PROG 211 237 230 224 230 - - 230101-1500-415.14-15 DENTAL INSURANCE 3,148 5,036 5,351 5,446 5,423 --5,423101-1500-415.14-16 VISION INSURANCE 574 1,031 1,001 866 968 - - 968101-1500-415.14-17 MASA 387 340 406 311 416 - - 416101-1500-415.14-18 TELEPHONE DOC 185 209 197 198 202 - - 202101-1500-415.14-21 TAXES/FICA-MEDICARE 20,637 20,804 21,968 23,235 23,861 - - 23,861101-1500-415.14-31 RETIREMENT/ICMA 401(A) - ------ -101-1500-415.14-32 RETIREMENT/PERA 35,710 37,447 37,492 41,766 42,732- - 42,732101-1500-415.14-41 WORKERS' COMPENSATION 272 250 359 304 378 - - 378101-1500-415.14-59OTHER BENEFIT COSTS - - ----- -101-1500-415.21-01 PROPERTY 9 - - ---- -101-1500-415.21-02 LIABILITY 1,203 1,497 1,880 1,523 1,555 - - 1,555101-1500-415.21-50 UNEMPLOYMENT - ------ -101-1500-415.22-01 AUDITING 10,729 11,060 11,500 11,500 23,667 - - 23,667101-1500-415.22-08LEGAL - - 500---- -101-1500-415.22-09 INFO TECHNOLOGY SERVICES 45,192 58,784 54,230 54,231 46,872 - - 46,872101-1500-415.22-10 BANK SERVICE 2,991 960 1,000 1,020 1,000 - - 1,000101-1500-415.22-11 COUNTY TREASURER (2%) 1,232 7,605 7,500 7,645 7,500- - 7,500101-1500-415.22-13 CONTRACT/SKILLED SERVICES - - - - 750 - - 750101-1500-415.22-21 COUNTY VEH LICENSING (5%) 17,536 18,21217,000 19,003 17,000 - - 17,000101-1500-415.22-95 INVESTMENT SERVICE FEES - ------ -101-1500-415.22-98 OTHER 7,241 5,846 6,121 8,247 7,032 - - 7,032101-1500-415.23-01 PUBLICATION FEES 171 1,723 1,900 2,335 2,000 - - 2,000101-1500-415.25-01 MAINTENANCE CONTRACTS 1,591 1,568 4,411 1,161 5,943- - 5,943101-1500-415.26-01 OFFICE SUPPLIES 882 932 1,000 226 500 - - 500101-1500-415.26-02 POSTAGE 3,362 3,860 3,700 1,668 3,700 - - 3,700101-1500-415.26-03 PRINTING/FORMS 2,537 2,545 3,500 1,844 2,500 - - 2,500101-1500-415.26-04FREIGHT/SHIPPING - - ----- -101-1500-415.26-11POLICE EQUIPMENT & SUPPLY - ------ -101-1500-415.26-17 CATERING/SPEC CIRCUMSTANC 418 113 500 50 500 - - 500101-1500-415.26-23 FURNITURE/FIXTURES 103 100 4,310 2,060 750 - - 750101-1500-415.26-32 DATA PROCESSING SOFTWARE 800 - 750 703 750 - - 750101-1500-415.26-33 DATA PROCESSING EQUIPMENT 2,084 217 1,000 132 3,750 - - 3,750101-1500-415.27-04 EDUCATION/TRAINING 1,367 1,037 5,000 2,248 3,000 - -3,000101-1500-415.27-05 MEMBER DUES/SUBSCRIPTIONS 842 776 1,735 889 1,925 --1,925101-1500-415.27-06 EMPLOYEE RECOGNITION 995 470 640 800 840 - - 840101-1500-415.27-07 MILEAGE REIMBURSEMENT 50 64 250 266 100 --100101-1500-415.27-21 EMPLOYEE RECRUITMENT - ------ -101-1500-415.28-01TELEPHONE - - ----- -101-1500-415.29-07 UNCOLLECTIBLE ACCOUNTS - ------ -101-1600-321.12-00 GENERAL OCCUPATION LIC. (67,176) (135,325) (72,000) (155,850) (5,869) - - (5,869)101-1600-333.00-00FEDERAL GRANT -(473)----- -101-1600-334.20-00 OPERATING GRANT (189,791) (79,651) (66,000) (12,500) - - - (56,303) (56,303)101-1600-338.60-00 LARIMER COUNTY IGA (68,444) (49,476) (230,257) (46,112) - - - -101-1600-341.30-00 APPLICATION FEES-INSIDE (61,003) (72,344) (50,000) (68,623) (50,000) - - (50,000)101-1600-341.35-00 APPLICATION FEES-OUTSIDE (37,750) (29,235) (25,000)(29,990) (25,000) - - (25,000)101-1600-341.37-00 GUARANTEE RELEASE FEES - ------ -101-1600-341.90-00ARCHITECTURAL REVIEW COMM - - ----- -101-1600-365.19-00 NON-PROFIT/COMM FOUNDATIO - - (13,000)---- -101-1600-380.20-00 OTHER (1,707) (26,194) - (559) - - - -101-1600-380.30-00 SALES OF FIXED ASSETS - ------ -Attachment F - Page 6 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1600-414.14-59 OTHER BENEFITS - ------ -101-1600-416.11-01 SUPERVISORS 87,506 91,127 90,339 97,646 102,355 - - 102,355101-1600-416.11-02 REGULAR STAFF 283,461 248,902 293,180 265,083 284,461 - - 284,461101-1600-416.11-03 SEASONAL STAFF - ------ -101-1600-416.11-04 STAFF OVERTIME 9,116 12,647 8,000 5,994 8,000 - - 8,000101-1600-416.13-01 CELL PHONE 740 281 270 270 270 - - 270101-1600-416.13-03VEHICLE ALLOWANCE - - ----- -101-1600-416.14-11 MEDICAL INSURANCE 65,023 68,239 87,461 69,399 91,891 - - 91,891101-1600-416.14-12 LIFE INSURANCE 599 602 1,228 610 1,333 - - 1,333101-1600-416.14-14 EMPLOYEE ASSISTANCE PROG 311 277 320 284 302 --302101-1600-416.14-15 DENTAL INSURANCE 4,600 4,451 6,147 4,253 6,066 - - 6,066101-1600-416.14-16 VISION INSURANCE 969 889 1,319 856 1,121 - - 1,121101-1600-416.14-17 MASA 339 424 595 493 545 - - 545101-1600-416.14-18 TELEPHONE DOC 272 250 280 256 264 - - 264101-1600-416.14-21 TAXES/FICA-MEDICARE 28,123 26,356 29,922 27,621 30,203 - - 30,203101-1600-416.14-31 RETIREMENT/ICMA 401(A) - ------ -101-1600-416.14-32 RETIREMENT/PERA 49,632 47,162 52,491 49,446 54,090-- 54,090101-1600-416.14-41 WORKERS' COMPENSATION 3,117 1,600 2,590 3,672 5,024 - - 5,024101-1600-416.21-01 PROPERTY 112 - - ---- -101-1600-416.21-02 LIABILITY 2,345 2,901 3,603 2,920 3,617 - - 3,617101-1600-416.22-03 PLANNING - 29,268 14,541 31,617 14,541 - - 14,541101-1600-416.22-08 LEGAL 35,075 57,375 29,000 21,525 29,000 - - 29,000101-1600-416.22-09 INFO TECHNOLOGY SERVICES 27,115 31,351 36,154 36,154 29,827 - - 29,827101-1600-416.22-13 CONTRACT/SKILLED SERVICES 294,398 31,573 515,63549,879 105,000 - 224,029 329,029101-1600-416.22-24 GIS 4,144 2,135 4,000 1,655 4,000 - - 4,000101-1600-416.22-26 INSURANCE CLAIMS 5,000 - 5,000 - 5,000 - - 5,000101-1600-416.22-35 APPLICATION PUBLICATIONS 1,703 1,732 2,000 953 2,000 - - 2,000101-1600-416.22-98 OTHER 9,737 33,3854,663 4,611 4,663 - - 4,663101-1600-416.23-01 PUBLICATION FEES 325 - 800 68 800 - - 800101-1600-416.24-03 LEASE 2,377 1,952 3,300 1,417 3,300 - - 3,300101-1600-416.25-01 MAINTENANCE CONTRACTS 6,743 2,963 3,445 1,459 4,191- - 4,191101-1600-416.25-02BUILDINGS - - ----- -101-1600-416.25-09 VEHICLE REPAIRS-FLEET SHP - - - - 3,444 - - 3,444101-1600-416.25-44 FUTURE VEHICLE PURCHASE - - - - 2,728 - - 2,728101-1600-416.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-1600-416.26-01 OFFICE SUPPLIES 3,422 1,730 2,750 1,631 2,750 - - 2,750101-1600-416.26-02POSTAGE 1,565 2,302 4,000 689 4,000 - - 4,000101-1600-416.26-03 PRINTING/FORMS 334 1,208 250 244 250 - - 250101-1600-416.26-04FREIGHT/SHIPPING 41- ----- -101-1600-416.26-10LAWN - - ----- -101-1600-416.26-17 CATERING/SPEC CIRCUMSTANC 2,085 1,978 2,250 1,6592,250 - - 2,250101-1600-416.26-23 FURNITURE/FIXTURES - - 5,500 5,422 5,500 - - 5,500101-1600-416.26-32 DATA PROCESSING SOFTWARE 52,885 350 34,000 299 4,000 - - 4,000101-1600-416.26-33 DATA PROCESSING EQUIPMENT - 1,200 1,000 1,942 1,000- - 1,000101-1600-416.26-38 FLOOD RESTORATION/RECLAMA - - - - - ---101-1600-416.26-39 FUEL & OIL - - - - 375 - - 375101-1600-416.26-47 CODE BOOKS - - - - - - - -101-1600-416.27-02 UNIFORM ALLOWANCE - ------ -101-1600-416.27-04 EDUCATION/TRAINING 7,185 15,755 12,200 6,749 12,200- - 12,200101-1600-416.27-05 MEMBER DUES/SUBSCRIPTIONS 2,786 2,935 3,000 2,8503,000 - - 3,000101-1600-416.27-06 EMPLOYEE RECOGNITION 480 400 600 480 600 - - 600101-1600-416.27-07 MILEAGE REIMBURSEMENT 1,068 663 500 392 500 - - 500101-1600-416.27-21 EMPLOYEE RECRUITMENT - - - 295 - - - -101-1600-416.28-01 TELEPHONE - - - ---- -101-1600-416.29-05 ECONOMIC DEVELOPMENT - ------ -101-1600-416.29-06 INTEREST ON DEPOSITS 325 756 750 112 750 - - 750101-1600-416.29-98MISCELLANEOUS 4,038- ----- -101-1600-416.33-31 FURNITURE/FIXTURES - ------ -101-1600-416.33-32 OFFICE EQUIPMENT - ------ -Attachment F - Page 7 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1600-416.33-33 DATA PROCESSING EQUIPMENT 6,547 ------ -101-1700-333.00-00 FEDERAL GRANT - - - (7) - - - -101-1700-334.20-00 OPERATING GRANT - - - (1) - - - -101-1700-363.10-00LAND - - ----- -101-1700-363.20-00 BUILDINGS (169,066) (170,572) (172,442) (169,971)(172,441) - - (172,441)101-1700-380.20-00 OTHER (5,566) (9,271) - (2,371) - - - -101-1700-380.30-00 SALES OF FIXED ASSETS - ------ -101-1700-417.11-01 SUPERVISORS 18,323 18,765 18,848 20,532 13,182 - - 13,182101-1700-417.11-02 REGULAR STAFF 77,836 112,910 121,430 130,363 132,927 - - 132,927101-1700-417.11-04 STAFF OVERTIME 90 1,105 3,700 1,225 3,700 --3,700101-1700-417.13-01 CELL PHONE 935 1,172 1,320 1,820 1,872 - - 1,872101-1700-417.13-03VEHICLE ALLOWANCE - - ----- -101-1700-417.14-11 MEDICAL INSURANCE 18,036 26,828 28,838 28,258 30,956 - - 30,956101-1700-417.14-12 LIFE INSURANCE 117 211 459 232 521 - - 521101-1700-417.14-14 EMPLOYEE ASSISTANCE PROG 60 106 117 117 118 - - 118101-1700-417.14-15 DENTAL INSURANCE 1,345 1,861 2,090 2,028 2,163 - - 2,163101-1700-417.14-16 VISION INSURANCE 257 365 547 384 409 - - 409101-1700-417.14-17 MASA 55 137 208 159 203 - - 203101-1700-417.14-18 TELEPHONE DOC 53 96 101 10498 - - 98101-1700-417.14-21 TAXES/FICA-MEDICARE 7,274 9,994 11,015 11,501 11,460 - - 11,460101-1700-417.14-31 RETIREMENT/ICMA 401(A) 2,510 2,572 1,313 2,834 825-- 825101-1700-417.14-32 RETIREMENT/PERA 10,645 15,881 17,334 18,565 19,206-- 19,206101-1700-417.14-41 WORKERS' COMPENSATION 1,024 1,189 1,452 2,094 2,435 - - 2,435101-1700-417.14-59 OTHER BENEFIT COSTS 2,650 ------ -101-1700-417.21-01 PROPERTY 33,559 31,227 28,231 31,790 36,757 - - 36,757101-1700-417.21-02 LIABILITY 2,248 2,276 4,184 3,391 2,968 - - 2,968101-1700-417.22-02 ENGINEERING - 843 - - 1,000 - - 1,000101-1700-417.22-08 LEGAL - -------101-1700-417.22-09 INFO TECHNOLOGY SERVICES 3,013 3,919 9,039 9,039 8,522 - - 8,522101-1700-417.22-24 GIS - - 20,966 17,770 10,000 - - 10,000101-1700-417.22-26INSURANCE CLAIMS 2,600- ----- -101-1700-417.22-98 OTHER 1,007 612 80,444 300 544 - - 544101-1700-417.23-01 PUBLICATION FEES 15 - - - 100 - - 100101-1700-417.24-02 REAL PROPERTY 786 537 762 551 - - - -101-1700-417.24-03 LEASE - ------ -101-1700-417.24-04 CONF CTR PROPERTY TAX 13,103 13,896 13,900 13,812--- -101-1700-417.25-01MAINTENANCE CONTRACTS 218,928 219,359 229,789 220,631 251,950 - - 251,950101-1700-417.25-02 BUILDINGS 191,833 108,491 149,197 99,423 235,000 4,100 - 239,100101-1700-417.25-04 VEHICLE EQUIPMENT 1,046 12----- -101-1700-417.25-05 MACHINERY/TOOLS - - - - 500 - - 500101-1700-417.25-09 VEHICLE REPAIRS-FLEET SHP 726 8,304 1,600 3,137 7,174 - - 7,174101-1700-417.25-44 FUTURE VEHICLE PURCHASE 2,719 2,719 3,720 3,720 3,720 - - 3,720101-1700-417.26-01 OFFICE SUPPLIES 35 170 250 81 250 - - 250101-1700-417.26-04FREIGHT/SHIPPING - 11----- -101-1700-417.26-05 JANITORIAL 23,853 29,834 30,000 31,673 34,999 -- 34,999101-1700-417.26-06 MACHINERY/TOOLS - - - - 500 - - 500101-1700-417.26-13 MEDICAL 183 164 - 568 200 - - 200101-1700-417.26-17 CATERING/SPEC CIRCUMSTANC 108 19 - 78 250 - - 250101-1700-417.26-23 FURNITURE/FIXTURES - - 250 - 250 - - 250101-1700-417.26-32 DATA PROCESSING SOFTWARE - - - 129 - - - -101-1700-417.26-33 DATA PROCESSING EQUIPMENT - 1,243----- -101-1700-417.26-39 FUEL & OIL 403 1,387 500 1,101 1,000 - - 1,000101-1700-417.27-01 PERSONAL SAFETY EQUPMENT - 100 - - 250 - - 250101-1700-417.27-02 UNIFORM ALLOWANCE 51 127 150 226150 - - 150101-1700-417.27-04 EDUCATION/TRAINING 259 57 3,200 1,208 2,700 - - 2,700101-1700-417.27-05 MEMBER DUES/SUBSCRIPTIONS 359 379 - 369 400 - - 400101-1700-417.27-06 EMPLOYEE RECOGNITION 68 26 - - 200 - - 200101-1700-417.27-21 EMPLOYEE RECRUITMENT - ------ -101-1700-417.28-01 TELEPHONE 466 482 500 498 500 - - 500Attachment F - Page 8 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1700-417.28-02 NATURAL GAS 4,298 4,589 4,400 4,704 3,500 - - 3,500101-1700-417.28-03 ELECTRICAL ENERGY 158,346 159,433 154,000 162,623110,000 - - 110,000101-1700-417.28-04 WATER 18,988 22,641 10,000 18,456 15,500 - - 15,500101-1700-417.28-05 SEWER 26,954 29,914 14,000 27,973 23,000 - - 23,000101-1700-417.28-06 TRASH DISPOSAL 90,897 85,090 113,000 96,516 124,90513- 124,918101-1700-417.32-21NEW BUILDINGS - - ----- -101-1700-417.32-22 BUILDING REMODELING - 40,550 411,349 156,399 - 240,478 10,448 250,926101-1700-417.33-31 FURNITURE/FIXTURES - ------ -101-1700-417.33-32 OFFICE EQUIPMENT - 11,751 14,000 6,802 - - - -101-1700-417.37-99 MAINTENANCE RESERVE - - 12,000 - 12,000 --12,000101-1800-341.80-00INS. STOP LOSS - - ----- -101-1800-380.20-00 OTHER (10,388) (11,944) (10,500) (13,577) (10,500)- - (10,500)101-1800-418.11-01SUPERVISORS - - ----- -101-1800-418.11-02 REGULAR STAFF - - - - 26,577 - - 26,577101-1800-418.11-03 SEASONAL STAFF - ------ -101-1800-418.11-04 STAFF OVERTIME - ------ -101-1800-418.11-05 SEASONAL OVERTIME - ------ -101-1800-418.13-01CELL PHONE - - ----- -101-1800-418.13-03 VEHICLE ALLOWANCE - - - ---- -101-1800-418.14-11 MEDICAL INSURANCE - - - - 8,188 - - 8,188101-1800-418.14-12 LIFE INSURANCE - - - - 92 - - 92101-1800-418.14-14 EMPLOYEE ASSISTANCE PROG - - - - 21 - - 21101-1800-418.14-15 DENTAL INSURANCE - - - - 551 - - 551101-1800-418.14-16 VISION INSURANCE - - - - 96 - - 96101-1800-418.14-17 MASA - - - - 38 - - 38101-1800-418.14-18 TELEPHONE DOC - - - - 18 - - 18101-1800-418.14-21 TAXES/FICA-MEDICARE - - - - 2,033 - - 2,033101-1800-418.14-31 RETIREMENT/ICMA 401(A) - -------101-1800-418.14-32 RETIREMENT/PERA - - - - 3,641 - - 3,641101-1800-418.14-35 RETIREMENT/ F.P.P.A - ------ -101-1800-418.14-41 WORKERS' COMPENSATION - - - - 200 - - 200101-1800-418.14-59OTHER BENEFITS - - ----- -101-1800-418.14-60 POST EMPLOYMENT INSURANCE 23,304 31,573 25,735 23,680 39,780 - - 39,780101-1800-418.14-65 OTHER POSTEMPLOYMENT BENF - ------ -101-1800-418.14-75 CHILDCARE ASSISTANCE PROG - - 25,000 27,419 37,500-- 37,500101-1800-418.14-80 WELLNESS BENEFIT 2,492 3,290 7,000 996 9,000 - - 9,000101-1800-418.21-01PROPERTY - - ----- -101-1800-418.21-02 LIABILITY - - - - 562 - - 562101-1800-418.22-09 INFO TECHNOLOGY SERVICES - ------ -101-1800-418.22-26INSURANCE CLAIMS - - ----- -101-1800-418.22-28 BENEFIT CONSULTANT FEE 29,000 29,000 30,000 29,000 30,000 - - 30,000101-1800-418.22-90 ACTUARIAL STUDY - 8,861 10,000 13,500 14,000 - - 14,000101-1800-418.22-98 OTHER - - - 4,056 32,338 - - 32,338101-1800-418.23-01 PUBLICATION FEES - - - - 4,000 - - 4,000101-1800-418.25-01 MAINTENANCE CONTRACTS - - 6,045 6,034 6,500 --6,500101-1800-418.25-02BUILDINGS - - ----- -101-1800-418.26-01 OFFICE SUPPLIES - - - - 2,000 - - 2,000101-1800-418.26-03 PRINTING/FORMS - - - - 500 - - 500101-1800-418.26-11 POLICE EQUIPMENT & SUPPLY - ------ -101-1800-418.26-17 CATERING/SPEC CIRCUMSTANC - 6,347 10,000 7,500 3,500 - - 3,500101-1800-418.26-23 FURNITURE/FIXTURES - - - - 800 - - 800101-1800-418.26-32 DATA PROCESSING SOFTWARE - ------ -101-1800-418.26-33 DATA PROCESSING EQUIPMENT - ------ -101-1800-418.26-46 COMMUNICATION EQUIPMENT - - - ---- -101-1800-418.27-02 UNIFORM ALLOWANCE - ------ -101-1800-418.27-04 EDUCATION/TRAINING - 1,400 - - 10,000 - - 10,000101-1800-418.27-05 MEMBER DUES/SUBSCRIPTIONS - - - - 7,475 - - 7,475101-1800-418.27-06 EMPLOYEE RECOGNITION 2,700 744 1,400 1,483 1,930 - -1,930101-1800-418.27-07 MILEAGE REIMBURSEMENT - - - - 500 - - 500Attachment F - Page 9 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-1800-418.27-11 EMPLOYEE HOME OWNERSHIP 57,612 13,188 79,000 6,456 76,778 - - 76,778101-1800-418.27-21 EMPLOYEE RECRUITMENT - ------ -101-1800-418.28-01TELEPHONE - - ----- -101-1800-418.33-31 FURNITURE/FIXTURES - ------ -101-1800-418.33-32 OFFICE EQUIPMENT - ------ -101-1800-418.34-41AUTOMOBILES - - ----- -101-1800-418.34-42 TRUCKS - ------ -101-1900-333.00-00FEDERAL GRANT - - ----- -101-1900-334.20-00 OPERATING GRANT - ------ -101-1900-365.19-00 NON-PROFIT/COMM FOUNDATIO - -------101-1900-380.20-00OTHER - - ----- -101-1900-385.30-00 LOANS TO OTHER AGENCIES - - - - - - - -101-1900-419.22-13CONTRACT/SKILLED SERVICES - - ----- -101-1900-419.22-98OTHER - - ----- -101-1900-419.23-01 PUBLICATION FEES - ------ -101-1900-419.29-50 NOTE RECEIVABLE-EPHA - ------ -101-1900-419.29-51 NOTE RECEIVABLE-EVFPD - ------ -101-1900-419.91-20 ARTS & EDUCATION - ------ -101-1900-419.91-21 CROSSROADS - 20,000 30,400 30,40032,000 - - 32,000101-1900-419.91-24 EP NONPROFIT RESOURCE CTR - 5,000 7,000 7,000 10,000 - - 10,000101-1900-419.91-25 VIA MOBILITY SVCS - 31,800 32,436 32,436 35,000 - - 35,000101-1900-419.91-26 DAY CARE - - - - 10,000 - - 10,000101-1900-419.91-27SCHOOL DISTRICT - - ----- -101-1900-419.91-28 HOUSING 50,000 32,000 46,000 46,000 30,000 - - 30,000101-1900-419.91-29PARTNERS CHALLENGE GRANT - - ----- -101-1900-419.91-30E.P. LIBRARY DISTRICT - - ----- -101-1900-419.91-31STATE HISTORIC GRANT EXP. - - ----- -101-1900-419.91-32 PACK - -------101-1900-419.91-33YOUTH 32,438- ----- -101-1900-419.91-34 FOOD TAX REFUND 9,200 6,400 10,000 7,900 10,000 - - 10,000101-1900-419.91-35 SALUD FAMILY MED. CENTER - 20,000 20,000 20,000 22,000 - - 22,000101-1900-419.91-36 EV CRISIS ADVOCATES - 15,000 15,000 15,000 16,000 --16,000101-1900-419.91-37ESTES VALLEY LAND TRUST - - ----- -101-1900-419.91-38 HUMAN SERVICES 44,000 - - - - - - -101-1900-419.91-39SISTER CITY PROGRAM 3,000- ----- -101-1900-419.91-40 ECONOMIC DEVELOPMENT CNCL 44,250 51,500 51,500 51,500 51,500 - - 51,500101-1900-419.91-41ESTES VALLEY REC & PARK - ------ -101-1900-419.91-42 EV WATER COALITION - - 15,000 15,000 18,000 - - 18,000101-1900-419.91-46 EVICS INV IN CHILD SUCCES - 25,000 29,100 29,100 35,000 - - 35,000101-1900-419.91-47 COMMUNITY INITIATIVE - 31,176 17,900 17,025 100,000- - 100,000101-1900-419.91-48 EVENT SPONSORSHIP - 7,000 7,000 5,500 7,000 - - 7,000101-1900-419.91-50 CHAMBER OF COMMERCE - ------ -101-1900-419.91-51 THUMB OPEN SPACE - ------ -101-1900-419.91-89 LARIMER COUNTY 40,112 38,379 42,000 38,121 45,000 --45,000101-1900-419.92-29 EVFPD-GENERAL FUND 775,270 842,413 860,599 915,003 937,806 --937,806101-1900-419.92-32LOCAL MARKETING DISTRICT - - ----- -101-2100-322.30-00BICYCLE - (80)----- -101-2100-322.31-00 PARKING PERMITS (1,710) (1,710) - (30) - - - -101-2100-322.60-00 ANIMAL (1,097) (1,571) (1,000) (1,350) (1,000) - - (1,000)101-2100-333.00-00 FEDERAL GRANT (9,450) (8,165) - (3,974) - - - -101-2100-334.20-00 OPERATING GRANT (28,385) (16,628) (4,800) (15,558) (12,000) - - (12,000)101-2100-334.30-00CAPITAL GRANTS - - ----- -101-2100-341.22-13 SECURITY SERVICES-EPPD (20,507) (16,675) (18,000) (12,035) (18,000) - - (18,000)101-2100-341.60-00 ANIMAL POUND (1,296) (665) (800) (500)(800) - - (800)101-2100-341.70-00 VIN FEES (850) (820) (400) (920) (500) - - (500)101-2100-351.10-00 COURT FINES (29,392) (49,010) (40,000) (41,653) (40,000) - - (40,000)101-2100-351.20-00 PARKING TICKETS (5,537) (17,396)----- -101-2100-351.30-00 SURCHARGE (3,902) (9,960) - (875) - - - -101-2100-365.20-00 DONATIONS (1,100) (7,485) (500) (250) (500) - - (500)Attachment F - Page 10 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2100-365.25-00 DONATIONS-PD CANINE UNIT - - (65,000) (90,563) (5,000) - - (5,000)101-2100-380.20-00 OTHER (40,616) (41,859) (59,550) (49,976) (58,153)-- (58,153)101-2100-380.30-00 SALES OF FIXED ASSETS (2,600) ------ -101-2100-421.11-01 SUPERVISORS 129,190 140,261 142,448 153,013 150,903- - 150,903101-2100-421.11-02 REGULAR STAFF 1,417,664 1,619,454 1,687,249 1,741,858 1,830,937 - - 1,830,937101-2100-421.11-03 SEASONAL STAFF 48,451 73,788 81,394 60,536 80,812 --80,812101-2100-421.11-04 STAFF OVERTIME 144,512 111,338 160,494 135,349 150,494 - - 150,494101-2100-421.11-05 SEASONAL OVERTIME 3,927 2,138 6,000 3,002 6,000 - - 6,000101-2100-421.13-01 CELL PHONE 11,044 16,123 19,320 18,240 20,280 - - 20,280101-2100-421.13-03VEHICLE ALLOWANCE - - ------101-2100-421.14-11 MEDICAL INSURANCE 244,361 271,632 290,376 263,199320,491 - - 320,491101-2100-421.14-12 LIFE INSURANCE 2,061 2,505 4,698 2,379 5,272 - - 5,272101-2100-421.14-14 EMPLOYEE ASSISTANCE PROG 1,042 1,083 1,193 1,044 1,193 - - 1,193101-2100-421.14-15 DENTAL INSURANCE 16,607 19,488 22,158 19,931 24,858- - 24,858101-2100-421.14-16 VISION INSURANCE 3,502 4,000 5,198 3,804 4,693 - - 4,693101-2100-421.14-17 MASA 858 1,895 3,243 2,503 2,846 - - 2,846101-2100-421.14-18 TELEPHONE DOC 916 1,022 1,572 970 1,380 - - 1,380101-2100-421.14-21 TAXES/FICA-MEDICARE 131,426 149,197 158,936 158,265 169,765 - - 169,765101-2100-421.14-31 RETIREMENT/ICMA 401(A) 220,442 241,258 242,471 266,520262,654 - - 262,654101-2100-421.14-32 RETIREMENT/PERA 5,193 7,717 8,198 8,658 30,298 - - 30,298101-2100-421.14-34POLICE PENSION - - ----- -101-2100-421.14-35 RETIREMENT/ F.P.P.A - ------ -101-2100-421.14-41 WORKERS' COMPENSATION 44,967 41,326 53,783 48,90859,761 - - 59,761101-2100-421.14-59 OTHER BENEFITS - - - 5,265 7,830 - - 7,830101-2100-421.21-01 PROPERTY 2,865 1,889 1,879 2,124 2,096 - - 2,096101-2100-421.21-02 LIABILITY 30,770 40,862 51,300 45,128 49,100 - - 49,100101-2100-421.21-50 UNEMPLOYMENT - ------ -101-2100-421.22-05 VETERINARY/BOARDING 7,200 7,2007,200 7,200 7,200 - - 7,200101-2100-421.22-06 MEDICAL 51 164 2,000 - 2,000 - - 2,000101-2100-421.22-08 LEGAL 5,189 2,825 4,000 500 - - - -101-2100-421.22-09 INFO TECHNOLOGY SERVICES 75,320 105,811 135,577 135,578 140,615 - - 140,615101-2100-421.22-10BANK SERVICE - - ----- -101-2100-421.22-14 LAB TESTING 4,260 5,599 12,000 3,169 11,850 - - 11,850101-2100-421.22-26 INSURANCE CLAIMS - 1,563 - 10,000 5,000 - - 5,000101-2100-421.22-80 SURCHARGE - ------ -101-2100-421.22-98 OTHER 29,309 10,586 29,044 28,422 33,144 - - 33,144101-2100-421.23-01PUBLICATION FEES - ------ -101-2100-421.24-01 EQUIPMENT - ------ -101-2100-421.24-03 LEASE 900 900 900 900 900 - - 900101-2100-421.25-01 MAINTENANCE CONTRACTS 43,016 59,704 80,781 48,95591,904 - - 91,904101-2100-421.25-02BUILDINGS -1,024----- -101-2100-421.25-04 VEHICLE EQUIPMENT 39,563 5,039 20,100 4,318 10,500-- 10,500101-2100-421.25-05 MACHINERY/TOOLS - ------ -101-2100-421.25-09 VEHICLE REPAIRS-FLEET SHP 67,252 87,629 75,000 91,094 93,399 - - 93,399101-2100-421.25-44 FUTURE VEHICLE PURCHASE 63,132 76,451 176,322 199,213 161,285 --161,285101-2100-421.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-2100-421.26-01 OFFICE SUPPLIES 5,384 4,574 6,900 5,161 6,900 - - 6,900101-2100-421.26-02 POSTAGE 1,019 1,260 1,000 876 1,000 - - 1,000101-2100-421.26-03 PRINTING/FORMS 2,153 1,868 3,950 3,408 3,500 - - 3,500101-2100-421.26-04 FREIGHT/SHIPPING 304 141 500 363 500 - - 500101-2100-421.26-06 SMALL TOOLS - ------ -101-2100-421.26-07 SMALL HARDWARE 151 264 400 274 400 - - 400101-2100-421.26-11 POLICE EQUIPMENT & SUPPLY 77,314 15,345 22,574 23,412 20,100 - - 20,100101-2100-421.26-13 MEDICAL 315 216 500 208500 - - 500101-2100-421.26-14LABORATORY - - ----- -101-2100-421.26-17 CATERING/SPEC CIRCUMSTANC 18,001 17,531 19,500 15,548 19,500 - - 19,500101-2100-421.26-23 FURNITURE/FIXTURES - 5,298 4,000 2,111 3,000 - - 3,000101-2100-421.26-24PUBLIC AWARENESS GUIDES - - ----- -101-2100-421.26-28 EMERG PREPAREDNESS EDUC - ------ -Attachment F - Page 11 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2100-421.26-32 DATA PROCESSING SOFTWARE - - - 1,884 - - - -101-2100-421.26-33 DATA PROCESSING EQUIPMENT 16,159 20,118 33,618 26,571 31,500 1,023 - 32,523101-2100-421.26-39 FUEL & OIL 25,382 36,957 28,000 40,240 28,375 - - 28,375101-2100-421.26-46 COMMUNICATION EQUIPMENT - - 3,500---- -101-2100-421.26-75 K9 OPERATING EXPENSES - - 10,930 6,505 6,697 - - 6,697101-2100-421.26-95 OTHER EQUIPMENT - ------ -101-2100-421.27-01 PERSONAL SAFETY EQUIPMENT 1,346 9,027 7,200 4,0454,500 - - 4,500101-2100-421.27-02 UNIFORM ALLOWANCE 15,723 13,786 23,000 11,323 22,400 - - 22,400101-2100-421.27-04 EDUCATION/TRAINING 22,044 29,189 35,340 14,293 26,200 - - 26,200101-2100-421.27-05 MEMBER DUES/SUBSCRIPTIONS 2,564 7,076 4,130 7,0186,241 --6,241101-2100-421.27-06 EMPLOYEE RECOGNITION 4,819 4,070 5,340 3,330 5,420- - 5,420101-2100-421.27-07 MILEAGE REIMBURSEMENT - 306 500 340 500 - - 500101-2100-421.27-21 EMPLOYEE RECRUITMENT 2,183 1,303 1,500 1,423 1,500-- 1,500101-2100-421.28-01 TELEPHONE - - 15,500 13,868 15,500 - - 15,500101-2100-421.28-03ELECTRICAL ENERGY - - ----- -101-2100-421.28-10TRASH DISPOSAL-DEER ETC. - - ----- -101-2100-421.29-25 PROMOTION 515 398 600 567 600 - - 600101-2100-421.29-26 FILM PROCESSING - ------ -101-2100-421.29-27 INSURANCE CLAIMS - - - ---- -101-2100-421.29-45 BUSINESS TRAVEL EXPENSE - - 7,500 5,985 - - - -101-2100-421.29-70 PD SEIZURE/FORFEIT EXP - ------ -101-2100-421.32-22BUILDING REMODELING - - ----- -101-2100-421.33-31 FURNITURE/FIXTURES - ------ -101-2100-421.33-32 OFFICE EQUIPMENT - ------ -101-2100-421.33-33 DATA PROCESSING EQUIPMENT - ------ -101-2100-421.33-36 COMMUNICATION EQUIPMENT 10,000 ------ -101-2100-421.33-98 OTHER EQUIPMENT - - 10,000 10,500 - - - -101-2100-421.34-41 AUTOMOBILES - 6,72883,628 50,046--- -101-2100-421.34-42 TRUCKS - ------ -101-2155-333.00-00FEDERAL GRANT - - ----- -101-2155-334.20-00 OPERATING GRANT - ------ -101-2155-341.22-13 SECURITY SERVICES-EPPD - (2,500)----- -101-2155-341.22-21 DISPATCH SERVICES (73,447) (88,127) (73,105) (69,835) (74,996) - - (74,996)101-2155-380.20-00 OTHER (3,797) (2,602) (3,968) (9,122) (1,925) - - (1,925)101-2155-388.70-00 CAPITAL LEASE PROCEEDS - ------ -101-2155-421.11-01SUPERVISORS - - ----- -101-2155-421.11-02REGULAR STAFF 481,000 499,628 550,151 605,814 604,251 - - 604,251101-2155-421.11-03 SEASONAL STAFF - ------ -101-2155-421.11-04 STAFF OVERTIME 25,469 39,217 35,000 50,100 40,000 --40,000101-2155-421.13-01 CELL PHONE 1,430 1,329 1,440 1,440 1,440 - - 1,440101-2155-421.13-03VEHICLE ALLOWANCE - - ----- -101-2155-421.14-11 MEDICAL INSURANCE 61,543 65,516 83,303 75,070 77,047 - - 77,047101-2155-421.14-12 LIFE INSURANCE 860 1,003 2,052 1,134 2,303 - - 2,303101-2155-421.14-14 EMPLOYEE ASSISTANCE PROG 466 452 521 521 521 - - 521101-2155-421.14-15 DENTAL INSURANCE 7,487 6,586 8,396 7,023 7,552 -- 7,552101-2155-421.14-16 VISION INSURANCE 1,381 1,317 2,313 1,388 1,727 - - 1,727101-2155-421.14-17 MASA 422 621 941 720 941 - - 941101-2155-421.14-18 TELEPHONE DOC 408 420 456 470 456 - - 456101-2155-421.14-21 TAXES/FICA-MEDICARE 40,953 40,171 44,764 50,442 49,285 - - 49,285101-2155-421.14-31 RETIREMENT/ICMA 401(A) 22,632 27,019 21,493 29,473 22,509 - - 22,509101-2155-421.14-32 RETIREMENT/PERA 42,736 47,808 51,413 61,753 62,711-- 62,711101-2155-421.14-35 RETIREMENT/ F.P.P.A - ------ -101-2155-421.14-41 WORKERS' COMPENSATION 4,346 4,730 6,794 1,874 2,486 - - 2,486101-2155-421.14-59 OTHER BENEFIT COSTS 412,289 - - 90180 - - 180101-2155-421.21-01 PROPERTY 653 - - - - - - -101-2155-421.21-02 LIABILITY 2,823 3,660 4,595 3,724 3,992 - - 3,992101-2155-421.22-09 INFO TECHNOLOGY SERVICES 36,153 50,946 63,270 63,270 63,916 - - 63,916101-2155-421.22-26INSURANCE CLAIMS - - ----- -101-2155-421.22-98 OTHER 1,598 1,625 1,769 1,643 2,350 - - 2,350Attachment F - Page 12 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2155-421.23-01 PUBLICATION FEES - ------ -101-2155-421.24-01 EQUIPMENT - ------ -101-2155-421.24-02 REAL PROPERTY 1,351 2,150 2,150 2,203 2,500 - - 2,500101-2155-421.24-03 LEASE - ------ -101-2155-421.25-01 MAINTENANCE CONTRACTS 21,206 16,399 14,703 4,383 17,545 - - 17,545101-2155-421.25-02BUILDINGS - - ----- -101-2155-421.25-03 FURNITURE/FIXTURES - ------ -101-2155-421.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-2155-421.26-01 OFFICE SUPPLIES - ------ -101-2155-421.26-03 PRINTING/FORMS - -------101-2155-421.26-04FREIGHT/SHIPPING - - ----- -101-2155-421.26-07 SMALL HARDWARE - ------ -101-2155-421.26-17 CATERING/SPEC CIRCUMSTANC - ------ -101-2155-421.26-23 FURNITURE/FIXTURES - 1,691 1,000 - 1,000 - - 1,000101-2155-421.26-32 DATA PROCESSING SOFTWARE - - - 100 - - - -101-2155-421.26-33 DATA PROCESSING EQUIPMENT 1,928 9,768 1,800 3,4905,000 - - 5,000101-2155-421.26-46 COMMUNICATION EQUIPMENT - ------ -101-2155-421.27-02 UNIFORM ALLOWANCE - ------ -101-2155-421.27-04 EDUCATION/TRAINING 6,076 1,956 7,000 3,2239,000 - - 9,000101-2155-421.27-05 MEMBER DUES/SUBSCRIPTIONS 1,650 3,043 3,000 6,6436,100 - - 6,100101-2155-421.27-06 EMPLOYEE RECOGNITION 946 1,457 1,550 1,612 1,880 - -1,880101-2155-421.27-07 MILEAGE REIMBURSEMENT - ------ -101-2155-421.27-21 EMPLOYEE RECRUITMENT - ------ -101-2155-421.28-01 TELEPHONE 12,425 15,004 4,500 1,973 2,400 - - 2,400101-2155-421.33-31 FURNITURE/FIXTURES - ------ -101-2155-421.33-32 OFFICE EQUIPMENT - - 10,908 10,908 - - - -101-2155-421.33-33 DATA PROCESSING EQUIPMENT - ------ -101-2155-421.33-36 COMMUNICATION EQUIPMENT - -------101-2155-421.41-05 PRINCIPAL/CAPITAL LEASE 55,926 59,609 61,540 55,926--- -101-2155-421.41-06 INTEREST/CAPITAL LEASE 7,608 3,925 1,994 7,608 - - --101-2175-333.00-00FEDERAL GRANT - - ----- -101-2175-334.10-00STATE GRANT - - ----- -101-2175-334.20-00 OPERATING GRANT (10,012) ------ -101-2175-334.30-00CAPITAL GRANTS - - ----- -101-2175-341.22-13 SECURITY SERVICES-EPPD (2,608) (4,725) (3,000) (5,250) (4,000) - - (4,000)101-2175-380.20-00 OTHER - - - (440) - - - -101-2175-421.11-02REGULAR STAFF 201,369 213,999 215,166 202,051 209,739 - - 209,739101-2175-421.11-03 SEASONAL STAFF 11,067 11,735 15,418 516 14,043 - - 14,043101-2175-421.11-04 STAFF OVERTIME 404 365 3,000 67 3,000 - - 3,000101-2175-421.11-05 SEASONAL OVERTIME - ------ -101-2175-421.13-01 CELL PHONE 963 455 480 480 480 - - 480101-2175-421.14-11 MEDICAL INSURANCE 29,953 37,052 36,916 28,064 38,023 - - 38,023101-2175-421.14-12 LIFE INSURANCE 361 414 756 343 848 - - 848101-2175-421.14-14 EMPLOYEE ASSISTANCE PROG 192 192 192 183 192 - - 192101-2175-421.14-15 DENTAL INSURANCE 2,925 3,177 3,125 2,369 3,166 -- 3,166101-2175-421.14-16 VISION INSURANCE 583 630 903 474 615 - - 615101-2175-421.14-17 MASA 163 294 446 341 446 - - 446101-2175-421.14-18 TELEPHONE DOC 168 173 216 148 216 - - 216101-2175-421.14-21 TAXES/FICA-MEDICARE 12,671 16,869 18,212 15,216 17,349 - - 17,349101-2175-421.14-31 RETIREMENT/ICMA 401(A) 12,383 7,552 7,571 8,534 8,345 - - 8,345101-2175-421.14-32 RETIREMENT/PERA 19,482 22,793 23,947 18,767 22,724-- 22,724101-2175-421.14-35 RETIREMENT/ F.P.P.A - ------ -101-2175-421.14-41 WORKERS' COMPENSATION 2,298 1,382 1,935 1,610 1,893 - - 1,893101-2175-421.14-59 OTHER BENEFITS - - - 90180 - - 180101-2175-421.21-01PROPERTY 28- ----- -101-2175-421.21-02 LIABILITY 2,761 1,417 1,597 1,295 1,461 - - 1,461101-2175-421.22-08 LEGAL - - - 550 - - - -101-2175-421.22-09 INFO TECHNOLOGY SERVICES 18,077 23,513 31,635 31,635 29,827 - - 29,827101-2175-421.22-26INSURANCE CLAIMS - - ----- -Attachment F - Page 13 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2175-421.22-98 OTHER 598 608 697 798 925 - - 925101-2175-421.23-01 PUBLICATION FEES - ------ -101-2175-421.25-01 MAINTENANCE CONTRACTS 884 871 645 645 746 - - 746101-2175-421.25-02 BUILDINGS - - - 2,500 3,000 - - 3,000101-2175-421.26-01 OFFICE SUPPLIES - ------ -101-2175-421.26-03 PRINTING/FORMS - ------ -101-2175-421.26-11 POLICE EQUIPMENT & SUPPLY 691 780 1,500 - 2,000 - - 2,000101-2175-421.26-17 CATERING/SPEC CIRCUMSTANC - ------ -101-2175-421.26-23 FURNITURE/FIXTURES - 266 375 - 2,500 - - 2,500101-2175-421.26-32 DATA PROCESSING SOFTWARE - -------101-2175-421.26-33 DATA PROCESSING EQUIPMENT 1,063 3,339 - 159 4,500 --4,500101-2175-421.26-46 COMMUNICATION EQUIPMENT - - 569 569 - - - -101-2175-421.27-02 UNIFORM ALLOWANCE 1,490 709 1,500 1,306 2,000 - - 2,000101-2175-421.27-04 EDUCATION/TRAINING 1,596 1,756 2,950 2,282 5,000 - -5,000101-2175-421.27-05 MEMBER DUES/SUBSCRIPTIONS 85 80 230 345 350 - - 350101-2175-421.27-06 EMPLOYEE RECOGNITION 1,885 1,551 1,570 1,248 1,820- - 1,820101-2175-421.27-07 MILEAGE REIMBURSEMENT 300 ------ -101-2175-421.27-21 EMPLOYEE RECRUITMENT - ------ -101-2175-421.28-01 TELEPHONE - - - ---- -101-2175-421.33-31 FURNITURE/FIXTURES - ------ -101-2175-421.33-32 OFFICE EQUIPMENT - - - - - - - -101-2175-421.34-41AUTOMOBILES - - ----- -101-2175-421.34-42 TRUCKS - ------ -101-2185-421.11-01SUPERVISORS - - ----- -101-2185-421.11-02 REGULAR STAFF - - 60,546 41,768 87,492 - - 87,492101-2185-421.11-03 SEASONAL STAFF - ------ -101-2185-421.11-04 STAFF OVERTIME - - - 497 500 - - 500101-2185-421.11-05 SEASONAL OVERTIME - -------101-2185-421.13-01 CELL PHONE - - 720 300 - - - -101-2185-421.13-03VEHICLE ALLOWANCE - - ----- -101-2185-421.14-11 MEDICAL INSURANCE - - 13,479 2,248 4,628 - - 4,628101-2185-421.14-12 LIFE INSURANCE - - 162 66 303 - - 303101-2185-421.14-14 EMPLOYEE ASSISTANCE PROG - - 41 30 69 - - 69101-2185-421.14-15 DENTAL INSURANCE - - 1,073 176 363 - - 363101-2185-421.14-16 VISION INSURANCE - - 195 31 316 - - 316101-2185-421.14-17 MASA - - 74 - 25 - - 25101-2185-421.14-18TELEPHONE DOC - - 362712- - 12101-2185-421.14-21 TAXES/FICA-MEDICARE - - 4,631 3,245 6,731 - - 6,731101-2185-421.14-31 RETIREMENT/ICMA 401(A) - - 3,565 2,463 4,041 - - 4,041101-2185-421.14-32 RETIREMENT/PERA - - 4,730 3,522 8,014 - - 8,014101-2185-421.14-35 RETIREMENT/ F.P.P.A - ------ -101-2185-421.14-41 WORKERS' COMPENSATION - - - 1,016 168 - - 168101-2185-421.14-59 OTHER BENEFITS - - - 45 90 - - 90101-2185-421.21-01PROPERTY - - ----- -101-2185-421.21-02 LIABILITY - - - - 260 --260101-2185-421.22-09 INFO TECHNOLOGY SERVICES - ------ -101-2185-421.22-13 CONTRACT/SKILLED SERVICES - - - - 34,000 - - 34,000101-2185-421.22-26INSURANCE CLAIMS - - ----- -101-2185-421.22-98 OTHER - - - - 300 - - 300101-2185-421.23-01 PUBLICATION FEES - ------ -101-2185-421.25-01 MAINTENANCE CONTRACTS - - - - - - - -101-2185-421.25-02BUILDINGS - - ----- -101-2185-421.25-09 VEHICLE REPAIRS-FLEET SHP - - - - 3,587 - - 3,587101-2185-421.25-44 FUTURE VEHICLE PURCHASE - - - -5,365 - - 5,365101-2185-421.26-01 OFFICE SUPPLIES - ------ -101-2185-421.26-03 PRINTING/FORMS - ------ -101-2185-421.26-11 POLICE EQUIPMENT & SUPPLY - - - 351 250 - - 250101-2185-421.26-17 CATERING/SPEC CIRCUMSTANC - ------ -101-2185-421.26-23 FURNITURE/FIXTURES - ------ -Attachment F - Page 14 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2185-421.26-32 DATA PROCESSING SOFTWARE - ------ -101-2185-421.26-33 DATA PROCESSING EQUIPMENT - - - - 4,200 - - 4,200101-2185-421.26-46 COMMUNICATION EQUIPMENT - ------ -101-2185-421.27-02 UNIFORM ALLOWANCE - - - 1,775 1,300 - - 1,300101-2185-421.27-04 EDUCATION/TRAINING - - 450 1,714 1,200 - - 1,200101-2185-421.27-05 MEMBER DUES/SUBSCRIPTIONS - - - - 100 - - 100101-2185-421.27-06 EMPLOYEE RECOGNITION - - - 93 80 - - 80101-2185-421.27-07 MILEAGE REIMBURSEMENT - ------ -101-2185-421.27-21 EMPLOYEE RECRUITMENT - ------ -101-2185-421.28-01 TELEPHONE - - - - - ---101-2185-421.33-31 FURNITURE/FIXTURES - ------ -101-2185-421.33-32 OFFICE EQUIPMENT - - - - - - - -101-2185-421.34-41 AUTOMOBILES - - - 38,978 - - - -101-2185-421.34-42 TRUCKS - ------ -101-2300-322.10-00 BUILDING (466,118) (426,382) (280,000) (396,487) (397,000) - - (397,000)101-2300-322.11-00 SIGN (2,822) (2,899) (2,500) (2,761) (2,000) - - (2,000)101-2300-322.12-00 TEMPORARY USE PERMIT - (75)----- -101-2300-333.00-00FEDERAL GRANT (5,258)(11,397)----- -101-2300-334.20-00 OPERATING GRANT (27,431) (1,900) - ---- -101-2300-341.38-00 LIFE SAFETY INSPECTION FE (3,800) (35,400) - (31,595) (30,000) - - (30,000)101-2300-351.50-00 BUILDING CODE VIOLATIONS - ------ -101-2300-365.19-00 NON-PROFIT/COMM FOUNDATIO - ------ -101-2300-380.20-00 OTHER (8,293) (4,242) (2,000) (7,131) (1,000) - - (1,000)101-2300-423.11-01 SUPERVISORS 129,770 74,643 30,113 34,967 33,787 - - 33,787101-2300-423.11-02 REGULAR STAFF 174,537 159,132 246,346 154,433 62,106 - - 62,106101-2300-423.11-03 SEASONAL STAFF - ------ -101-2300-423.11-04 STAFF OVERTIME 1,992 7,294 3,750 12,940 12,000 - - 12,000101-2300-423.11-05 SEASONAL OVERTIME - -------101-2300-423.13-01 CELL PHONE 2,406 1,302 2,370 650 2,970 - - 2,970101-2300-423.13-03VEHICLE ALLOWANCE - - ----- -101-2300-423.14-11 MEDICAL INSURANCE 58,727 43,741 63,874 38,749 29,285 - - 29,285101-2300-423.14-12 LIFE INSURANCE 395 367 972 274 364 - - 364101-2300-423.14-14 EMPLOYEE ASSISTANCE PROG 247 190 247 155 82 - - 82101-2300-423.14-15 DENTAL INSURANCE 4,984 3,678 5,498 3,214 2,175 - - 2,175101-2300-423.14-16 VISION INSURANCE 972 719 1,161 579 380 - - 380101-2300-423.14-17 MASA 213 294 446 341 446 - - 446101-2300-423.14-18TELEPHONE DOC 216 171 216 132 216 - - 216101-2300-423.14-21 TAXES/FICA-MEDICARE 22,648 18,019 23,846 14,895 8,254 - - 8,254101-2300-423.14-31 RETIREMENT/ICMA 401(A) - ------ -101-2300-423.14-32 RETIREMENT/PERA 39,887 32,091 42,190 26,301 14,781-- 14,781101-2300-423.14-41 WORKERS' COMPENSATION 2,299 1,456 2,550 1,305 2,104 - - 2,104101-2300-423.14-59OTHER BENEFITS - - ----- -101-2300-423.21-01 PROPERTY 183 120 141 159 156 - - 156101-2300-423.21-02 LIABILITY 1,807 2,228 2,797 2,267 2,132 - - 2,132101-2300-423.21-50 UNEMPLOYMENT - -------101-2300-423.22-02ENGINEERING - - ----- -101-2300-423.22-06MEDICAL - - ----- -101-2300-423.22-08 LEGAL 100 - 2,000 300 2,000 - - 2,000101-2300-423.22-09 INFO TECHNOLOGY SERVICES 12,051 23,513 31,635 31,635 21,305 - - 21,305101-2300-423.22-13 CONTRACT/SKILLED SERVICES 52,577 134,204 151,857283,788 411,780 19,670 - 431,450101-2300-423.22-24 GIS - - 5,000 530 5,000 - - 5,000101-2300-423.22-26INSURANCE CLAIMS - - ----- -101-2300-423.22-35 APPLICATION FEES - ------ -101-2300-423.22-98 OTHER 969 1,400 3,000 2,4751,800 - - 1,800101-2300-423.23-01 PUBLICATION FEES - - 1,000 150 1,000 - - 1,000101-2300-423.24-03 LEASE 2,377 1,914 3,300 1,417 3,300 - - 3,300101-2300-423.25-01 MAINTENANCE CONTRACTS 2,167 1,768 1,966 929 1,897 --1,897101-2300-423.25-02 BUILDINGS - 1,794 5,000 - 5,000 - - 5,000101-2300-423.25-04 VEHICLE EQUIPMENT 12 - 500 - - - - -Attachment F - Page 15 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2300-423.25-09 VEHICLE REPAIRS-FLEET SHP 4,340 3,525 3,000 2,360--- -101-2300-423.25-44 FUTURE VEHICLE PURCHASE 2,836 2,836 5,671 5,671 - ---101-2300-423.26-01 OFFICE SUPPLIES 2,082 1,319 1,500 1,112 1,500 - - 1,500101-2300-423.26-02 POSTAGE 75 93 250 15 250 - - 250101-2300-423.26-03 PRINTING/FORMS 386 285 750 445 750 - - 750101-2300-423.26-04FREIGHT/SHIPPING - - ----- -101-2300-423.26-17 CATERING/SPEC CIRCUMSTANC 97 62 1,000 522 1,000 - - 1,000101-2300-423.26-23 FURNITURE/FIXTURES - 419 4,500 - 4,500 - - 4,500101-2300-423.26-32 DATA PROCESSING SOFTWARE - 257 1,980 - 1,980 - - 1,980101-2300-423.26-33 DATA PROCESSING EQUIPMENT - 1,172 8,000 - 8,000 --8,000101-2300-423.26-38 FLOOD RESTORATION/RECLAMA - ------ -101-2300-423.26-39 FUEL & OIL 1,405 1,210 750 500 - - - -101-2300-423.26-42 OFFICE EQUIPMENT - ------ -101-2300-423.26-47 CODE BOOKS 12 93 1,000 501 1,000 - - 1,000101-2300-423.27-01 PERSONAL SAFETY EQUIPMENT - 710 500 - 500 - - 500101-2300-423.27-02 UNIFORM ALLOWANCE - - 200 - 200 - - 200101-2300-423.27-04 EDUCATION/TRAINING 7,983 5,274 10,000 7,653 2,500 --2,500101-2300-423.27-05 MEMBER DUES/SUBSCRIPTIONS 598 1,429 1,500 255 500 --500101-2300-423.27-06 EMPLOYEE RECOGNITION 320 236 400 111400 - - 400101-2300-423.27-07 MILEAGE REIMBURSEMENT 407 309 500 391 500 - - 500101-2300-423.27-21 EMPLOYEE RECRUITMENT - ------ -101-2300-423.28-01TELEPHONE - - ----- -101-2300-423.33-31 FURNITURE/FIXTURES - ------ -101-2300-423.33-32 OFFICE EQUIPMENT - - - - - - - -101-2300-423.33-33 DATA PROCESSING EQUIPMENT - ------ -101-2300-423.33-36 COMMUNICATION EQUIPMENT - ------ -101-2300-423.34-42 TRUCKS - ------ -101-2400-322.13-00 FLOODPLAIN PERMITS - (3,000)------101-2400-322.20-00 STREET CUTS - - - - (6,000) - - (6,000)101-2400-333.00-00 FEDERAL GRANT (246,780) (54,194) - (2) - - - -101-2400-334.20-00 OPERATING GRANT (114,693) (257,003) - (48,011) - - --101-2400-341.40-00 SALE MAPS & PUBLICATIONS - ------ -101-2400-380.20-00OTHER (61)- ----- -101-2400-424.11-01 SUPERVISORS 53,130 94,845 83,245 91,469 95,714 - - 95,714101-2400-424.11-02 REGULAR STAFF 106,867 119,517 82,717 79,021 102,524- - 102,524101-2400-424.11-03 SEASONAL STAFF - ------ -101-2400-424.11-04STAFF OVERTIME 450 10,839 3,355 3,478 3,355 - - 3,355101-2400-424.11-05 SEASONAL OVERTIME - ------ -101-2400-424.13-01 CELL PHONE 619 841 768 656 816 - - 816101-2400-424.13-03VEHICLE ALLOWANCE - - ----- -101-2400-424.14-11 MEDICAL INSURANCE 33,274 40,790 43,679 19,715 39,963 - - 39,963101-2400-424.14-12 LIFE INSURANCE 228 371 677 237 521 - - 521101-2400-424.14-14 EMPLOYEE ASSISTANCE PROG 122 173 173 110 118 - - 118101-2400-424.14-15 DENTAL INSURANCE 2,369 2,859 3,046 1,918 3,118 - - 3,118101-2400-424.14-16 VISION INSURANCE 463 527 808 437 544 --544101-2400-424.14-17 MASA 79 288 218 235 213 - - 213101-2400-424.14-18 TELEPHONE DOC 107 156 106 97 104 - - 104101-2400-424.14-21 TAXES/FICA-MEDICARE 11,975 16,386 12,953 13,002 15,422 - - 15,422101-2400-424.14-31 RETIREMENT/ICMA 401(A) 5,021 5,138 1,708 3,847 2,061 - - 2,061101-2400-424.14-32 RETIREMENT/PERA 16,676 25,510 20,224 20,271 24,323-- 24,323101-2400-424.14-41 WORKERS' COMPENSATION 908 748 656 2,222 2,686 - - 2,686101-2400-424.14-59 OTHER BENEFIT COSTS 5,742 ------ -101-2400-424.21-01 PROPERTY 116 85 101 114 114 - - 114101-2400-424.21-02 LIABILITY 742 1,203 1,511 1,2241,145 - - 1,145101-2400-424.22-02 ENGINEERING 386,890 203,409 40,000 18,224 40,000 18,000 - 58,000101-2400-424.22-08 LEGAL 5,375 13,714 4,000 5,300 - - - -101-2400-424.22-09 INFO TECHNOLOGY SERVICES 21,090 31,351 36,154 36,154 34,089 - - 34,089101-2400-424.22-20ENTERTAINMENT - - ----- -101-2400-424.22-24 GIS 713 671 500 1,423 750 - - 750Attachment F - Page 16 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2400-424.22-98 OTHER 4,356 1,443 314 1,527 750 - - 750101-2400-424.23-01 PUBLICATION FEES 728 1,548 1,800 1,988 1,000 - - 1,000101-2400-424.25-01 MAINTENANCE CONTRACTS 707 697 516 516 3,597 - - 3,597101-2400-424.25-04 VEHICLE EQUIPMENT 510 - 200 - 200 - - 200101-2400-424.25-05 MACHINERY/TOOLS - - 150 - 150 - - 150101-2400-424.25-09 VEHICLE REPAIRS-FLEET SHP 595 580 1,500 2,602 3,587 - - 3,587101-2400-424.25-44 FUTURE VEHICLE PURCHASE 2,855 2,855 2,855 2,855 4,147 - - 4,147101-2400-424.25-98 OTHER MACHINERY/EQUIPMENT - - 150 - 150 - - 150101-2400-424.26-01 OFFICE SUPPLIES 925 1,010 1,000 932 1,000 - - 1,000101-2400-424.26-02 POSTAGE 116 541 1,500 3,419 1,500 --1,500101-2400-424.26-04 FREIGHT/SHIPPING - - - 8 - - - -101-2400-424.26-06 SMALL TOOLS - - 250 21 250 - - 250101-2400-424.26-07 SMALL HARDWARE - - 250 - 250 - - 250101-2400-424.26-17 CATERING/SPEC CIRCUMSTANC 798 295 1,000 1,000 1,000- - 1,000101-2400-424.26-23 FURNITURE/FIXTURES 185 - 500 - 500 - - 500101-2400-424.26-32 DATA PROCESSING SOFTWARE 1,279 359 500 1,047 500 - -500101-2400-424.26-33 DATA PROCESSING EQUIPMENT - 920 3,000 2,644 3,850 --3,850101-2400-424.26-39 FUEL & OIL 101 452 300 474 300 - - 300101-2400-424.27-01 PERSONAL SAFETY EQUIPMENT - 325 100 72100 - - 100101-2400-424.27-02 UNIFORM ALLOWANCE 51 279 500 488 500 - - 500101-2400-424.27-04 EDUCATION/TRAINING 1,367 5,918 9,000 5,842 9,000 - -9,000101-2400-424.27-05 MEMBER DUES/SUBSCRIPTIONS 1,055 785 2,000 1,693 2,000 - - 2,000101-2400-424.27-06 EMPLOYEE RECOGNITION 113 67 150 150 150 - - 150101-2400-424.27-07 MILEAGE REIMBURSEMENT 109 130 150 - 150 - - 150101-2400-424.27-21 EMPLOYEE RECRUITMENT - ------ -101-2400-424.28-01TELEPHONE 2401,036----- -101-2400-424.33-33 DATA PROCESSING EQUIPMENT - ------ -101-2600-333.00-00 FEDERAL GRANT - --(5)--- -101-2600-334.20-00 OPERATING GRANT - - - (0) - - - -101-2600-341.26-04PROPERTY TAX FEE - - ----- -101-2600-341.26-10 STAKEHOLDER SERVICES (268) (630) - 192 - - - -101-2600-341.26-23 VISITORS GUIDE PROCEEDS - ------ -101-2600-343.10-00 RETAIL (44,143) (39,307) (44,000) (40,979) (40,000) - - (40,000)101-2600-363.20-00BUILDINGS - - ----- -101-2600-380.20-00 OTHER (3,951) (3,490) (3,000) (3,398) (3,000) - - (3,000)101-2600-380.20-56 PINNACOL STAKEHOLDER WC - ------ -101-2600-380.30-00SALES OF FIXED ASSETS - ------ -101-2600-391.92-22COMMUNITY SERVICES FUND - - ----- -101-2600-426.11-01 SUPERVISORS 10,026 10,226 10,378 11,109 10,940 - - 10,940101-2600-426.11-02 REGULAR STAFF 141,008 146,102 185,791 189,707 186,873 - - 186,873101-2600-426.11-03 SEASONAL STAFF 51,677 58,841 52,700 39,566 37,626 --37,626101-2600-426.11-04 STAFF OVERTIME 32 - 250 661 500 - - 500101-2600-426.11-05 SEASONAL OVERTIME 9 - 10 - 20 - - 20101-2600-426.13-01 CELL PHONE 559 423 456 456 456 - - 456101-2600-426.13-03VEHICLE ALLOWANCE - - ------101-2600-426.13-20 EMPLOYEE COMMISSIONS - ------ -101-2600-426.14-11 MEDICAL INSURANCE 19,910 20,832 40,671 22,851 26,507 - - 26,507101-2600-426.14-12 LIFE INSURANCE 169 192 1,102 290 1,236 - - 1,236101-2600-426.14-14 EMPLOYEE ASSISTANCE PROG 115 115 280 197 280 - - 280101-2600-426.14-15 DENTAL INSURANCE 1,876 1,951 3,494 2,030 2,090 - - 2,090101-2600-426.14-16 VISION INSURANCE 384 384 1,178 384 1,291 - - 1,291101-2600-426.14-17 MASA 105 660 1,297 993 901 - - 901101-2600-426.14-18 TELEPHONE DOC 101 104 629 153 437 - - 437101-2600-426.14-21 TAXES/FICA-MEDICARE 15,394 16,419 19,059 18,42518,051 - - 18,051101-2600-426.14-31 RETIREMENT/ICMA 401(A) 1,373 1,402 699 1,536 684 - -684101-2600-426.14-32 RETIREMENT/PERA 22,141 23,563 26,168 27,635 26,573-- 26,573101-2600-426.14-41 WORKERS' COMPENSATION 607 499 673 484 578 - - 578101-2600-426.14-59 OTHER BENEFITS - ------ -101-2600-426.21-01 PROPERTY 2,129 2,354 2,303 2,604 3,012 - - 3,012Attachment F - Page 17 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-2600-426.21-02 LIABILITY 1,128 1,257 1,415 1,147 1,573 - - 1,573101-2600-426.21-50 UNEMPLOYMENT - ------ -101-2600-426.22-02ENGINEERING - - ----- -101-2600-426.22-04ORDINANCE REVISION FEES - - ----- -101-2600-426.22-08 LEGAL - - 100 10 100 - - 100101-2600-426.22-09 INFO TECHNOLOGY SERVICES 21,090 27,432 31,635 31,635 29,827 - - 29,827101-2600-426.22-10 BANK SERVICE 2,316 1,787 2,350 2,358 2,350 - - 2,350101-2600-426.22-13 CONTRACT/SKILLED SERVICES - - 400 - 400 - - 400101-2600-426.22-26INSURANCE CLAIMS - - ----- -101-2600-426.22-40 WEB SEO MAINTENANCE - - - - - ---101-2600-426.22-41WEB SITE UPGRADES - - ----- -101-2600-426.22-42 WEB HOSTING FEE - - - - - - - -101-2600-426.22-45 AD PRODUCTION COSTS - ------ -101-2600-426.22-60TRANSPORTATION FEES - - ----- -101-2600-426.22-98 OTHER 486 466 497 1,063 950 - - 950101-2600-426.23-01 PUBLICATION FEES - - 250 - 250 - - 250101-2600-426.24-01 EQUIPMENT 2,857 3,155 3,600 3,370 3,600 - - 3,600101-2600-426.25-01 MAINTENANCE CONTRACTS 38,468 38,232 38,776 35,24640,789 - - 40,789101-2600-426.25-02 BUILDINGS 10,572 11,565 26,530 14,15514,500 6,865 - 21,365101-2600-426.25-03 FURNITURE/FIXTURES - - - - - - - -101-2600-426.25-04 VEHICLE EQUIPMENT - ------ -101-2600-426.25-09 VEHICLE REPAIRS-FLEET SHP - ------ -101-2600-426.25-44 FUTURE VEHICLE PURCHASE - ------ -101-2600-426.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-2600-426.26-01 OFFICE SUPPLIES 2,018 2,666 2,500 2,112 2,750 - - 2,750101-2600-426.26-02 POSTAGE 80 39 200 12 200 - - 200101-2600-426.26-03 PRINTING/FORMS - - 100 101 100 - - 100101-2600-426.26-04 FREIGHT/SHIPPING - -50 - 50- - 50101-2600-426.26-05 JANITORIAL 558 785 800 485 850 - - 850101-2600-426.26-15 EXHIBIT/DISPLAY 3,005 2,762 1,000 333 1,000 - - 1,000101-2600-426.26-17 CATERING/SPEC CIRCUMSTANC 414 594 800 457 800 - - 800101-2600-426.26-23 FURNITURE/FIXTURES 3,052 - 16,800 17,657 8,000 - - 8,000101-2600-426.26-29 PROMOTIONAL MAT PRINTING 180 608 3,700 3,632 3,885- - 3,885101-2600-426.26-32 DATA PROCESSING SOFTWARE 49 ------ -101-2600-426.26-33 DATA PROCESSING EQUIPMENT 1,369 2,382 1,000 275 1,000 - - 1,000101-2600-426.26-39 FUEL & OIL - ------ -101-2600-426.26-42OFFICE EQUIPMENT - - 300 - 300 - - 300101-2600-426.26-46 COMMUNICATION EQUIPMENT - - 1,200 31 1,200 - - 1,200101-2600-426.26-52 TRAFFIC SIGNS - - 500 - 500 - - 500101-2600-426.27-02 UNIFORM ALLOWANCE - 279 750 365 750 - - 750101-2600-426.27-04 EDUCATION/TRAINING 472 338 500 272 500 - - 500101-2600-426.27-05 MEMBER DUES/SUBSCRIPTIONS 49 49 50 49 50 - - 50101-2600-426.27-06 EMPLOYEE RECOGNITION 320 235 320 323 320 - - 320101-2600-426.27-07 MILEAGE REIMBURSEMENT 20 93 100 - 100 - - 100101-2600-426.27-21 EMPLOYEE RECRUITMENT - -------101-2600-426.28-01 TELEPHONE 2,095 2,175 3,400 2,184 3,400 - - 3,400101-2600-426.28-02 NATURAL GAS 1,945 1,921 2,230 2,285 2,340 - - 2,340101-2600-426.28-03 ELECTRICAL ENERGY 13,130 13,504 14,419 13,232 15,140 - - 15,140101-2600-426.28-04 WATER 5,666 6,567 5,969 6,866 7,224 - - 7,224101-2600-426.28-05 SEWER 5,796 6,424 6,500 7,319 7,066 - - 7,066101-2600-426.28-06 TRASH DISPOSAL 1,536 1,773 1,575 1,585 2,632 - - 2,632101-2600-426.28-15800 TELEPHONE LINES - - ----- -101-2600-426.29-20 RESALE PURCHASES 26,357 22,385 27,000 25,791 27,000- - 27,000101-2600-426.29-24 AMBASSADORS CLUB EXP 4,565 3,558 5,000 4,2565,000 - - 5,000101-2600-426.32-22 BUILDING REMODELING - - 55,000 - - - 55,000 55,000101-2600-426.33-31 FURNITURE/FIXTURES - ------ -101-3100-322.20-00 STREET CUTS (3,500) (6,000) (2,500) (6,500) - - - -101-3100-333.00-00 FEDERAL GRANT (334,159) (4,528,741) - (90,402) - - --101-3100-334.20-00 OPERATING GRANT (67,842) (438,542) - (6,564) - - - -Attachment F - Page 18 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-3100-335.40-00 HIGHWAY USERS TRUST FUND (281,138) (348,030) (278,067) (341,077) (280,894) - - (280,894)101-3100-335.50-15 MOTOR VEHICLE REG. 1.5% (12,043) (11,521) (12,000) (12,574) (12,000) - - (12,000)101-3100-335.50-25 MOTOR VEHICLE REG. 2.5% (16,722) (17,633) (17,000) (19,093) (17,000) - - (17,000)101-3100-338.10-00 ROAD & BRIDGE (95,677) (96,156) (95,000) (98,035)(95,000) - - (95,000)101-3100-365.20-00 DONATIONS - ------ -101-3100-380.20-00 OTHER (1,087) - - (150) - - - -101-3100-380.30-00 SALES OF FIXED ASSETS - (23,725)----- -101-3100-431.11-01 SUPERVISORS 24,431 24,994 18,848 21,195 13,182 - - 13,182101-3100-431.11-02 REGULAR STAFF 193,770 230,417 241,684 233,640 298,278 - - 298,278101-3100-431.11-03 SEASONAL STAFF 4,053 - 31,128 4,368 - ---101-3100-431.11-04 STAFF OVERTIME 44,647 52,057 80,000 57,737 80,000 --80,000101-3100-431.11-05 SEASONAL OVERTIME - - 1,000 - 1,000 - - 1,000101-3100-431.13-01 CELL PHONE 2,279 2,739 3,053 2,847 3,605 - - 3,605101-3100-431.13-03VEHICLE ALLOWANCE - - ----- -101-3100-431.14-11 MEDICAL INSURANCE 39,029 45,874 45,918 39,605 77,652 - - 77,652101-3100-431.14-12 LIFE INSURANCE 393 501 899 478 1,256 - - 1,256101-3100-431.14-14 EMPLOYEE ASSISTANCE PROG 208 229 229 206 284 - - 284101-3100-431.14-15 DENTAL INSURANCE 3,584 4,645 4,774 4,568 7,274 - - 7,274101-3100-431.14-16 VISION INSURANCE 719 894 798 8261,277 - - 1,277101-3100-431.14-17 MASA 155 339 508 388 513 - - 513101-3100-431.14-18 TELEPHONE DOC 177 207 246 183 249 - - 249101-3100-431.14-21 TAXES/FICA-MEDICARE 20,314 22,739 28,509 23,428 30,023 - - 30,023101-3100-431.14-31 RETIREMENT/ICMA 401(A) 3,347 3,426 1,270 2,868 825-- 825101-3100-431.14-32 RETIREMENT/PERA 31,497 37,822 38,072 38,899 52,449-- 52,449101-3100-431.14-41 WORKERS' COMPENSATION 8,024 6,341 8,787 11,147 14,112 - - 14,112101-3100-431.14-59 OTHER BENEFIT COSTS 3,681 ------ -101-3100-431.21-01 PROPERTY 5,205 5,665 6,228 7,041 7,155 - - 7,155101-3100-431.21-02 LIABILITY 9,388 4,4715,594 4,533 5,596 - - 5,596101-3100-431.21-50 UNEMPLOYMENT - ------ -101-3100-431.22-02 ENGINEERING (92,250) 208,128 74,629 134 - 1 - 1101-3100-431.22-06 MEDICAL 100 300 - 200 - - - -101-3100-431.22-08 LEGAL 75 15,701 - 8,522 - - - -101-3100-431.22-09 INFO TECHNOLOGY SERVICES 7,020 7,838 13,558 13,558 12,783 - - 12,783101-3100-431.22-13CONTRACT/SKILLED SERVICES - - ----- -101-3100-431.22-24 GIS 768 1,806 10,000 4,993 10,000 - - 10,000101-3100-431.22-26 INSURANCE DAMAGE CLAIMS - - - (2,561) - - - -101-3100-431.22-98OTHER 823 7,507 2,334 10,408 2,334 - - 2,334101-3100-431.23-01 PUBLICATION FEES 83 71 - - 250 - - 250101-3100-431.24-01 EQUIPMENT 1,250 - 55,510 9,863 43,000 - - 43,000101-3100-431.24-02 REAL PROPERTY 314 269 296 275 1,058 - - 1,058101-3100-431.24-03 LEASE 1,476 22,279 5,000 3,000 5,000 - - 5,000101-3100-431.25-01 MAINTENANCE CONTRACTS 46,492 46,507 62,719 48,93362,760 10,984 - 73,744101-3100-431.25-02BUILDINGS - - ----- -101-3100-431.25-04 VEHICLE EQUIPMENT 47,403 15,229 46,000 1,600 46,000- - 46,000101-3100-431.25-05 MACHINERY/TOOLS - - 350 - 350 --350101-3100-431.25-09 VEHICLE REPAIRS-FLEET SHP 103,050 129,449 93,740126,662 93,740 - - 93,740101-3100-431.25-20 STREETS 38,808 54,468 83,258 62,189 76,000 3,857 - 79,857101-3100-431.25-24 STORM DRAINAGE 7,603 744 11,000 1,104 11,000 9,896 -20,896101-3100-431.25-25 TRAFFIC SIGNS 5,503 10,432 12,000 683 12,000 11,000-23,000101-3100-431.25-27PARKING LOT - - ----- -101-3100-431.25-44 FUTURE VEHICLE PURCHASE 87,689 87,689 124,942 124,942 108,282 - - 108,282101-3100-431.25-52WALKWAYS/BIKEWAYS - - ----- -101-3100-431.25-98 OTHER EQUIPMENT/MACHINERY - - - 120 - - - -101-3100-431.26-01 OFFICE SUPPLIES 852 986 1,000 9291,000 - - 1,000101-3100-431.26-03 PRINTING/FORMS - - - - 100 - - 100101-3100-431.26-04 FREIGHT/SHIPPING - - 150 - 150 - - 150101-3100-431.26-06 SMALL TOOLS 1,883 2,275 3,000 1,294 3,000 - - 3,000101-3100-431.26-07 SMALL HARDWARE 249 362 1,600 836 1,600 - - 1,600101-3100-431.26-08 LUMBER/PAINT 877 2,346 4,200 1,254 4,200 - - 4,200Attachment F - Page 19 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-3100-431.26-13 MEDICAL 100 - 650 - 650 - - 650101-3100-431.26-17 CATERING/SPEC CIRCUMSTANC 89 125 1,000 48 1,250 - - 1,250101-3100-431.26-20ELECTRICAL - - ----- -101-3100-431.26-21BRIDGES - - ----- -101-3100-431.26-22WALKWAYS - - ----- -101-3100-431.26-23 FURNITURE/FIXTURES - ------ -101-3100-431.26-32 DATA PROCESSING SOFTWARE 100 - - 600 - - - -101-3100-431.26-33 DATA PROCESSING EQUIPMENT 2,585 - 4,150 3,711 3,000- - 3,000101-3100-431.26-39 FUEL & OIL 27,871 24,170 52,800 28,658 52,800 - - 52,800101-3100-431.26-46 COMMUNICATION EQUIPMENT - 12,507 - - - ---101-3100-431.26-48 SHOP EQUIPMENT 50 1,861 800 189 800 - - 800101-3100-431.26-95 OTHER EQUIPMENT - - 3,240 3,240 - - - -101-3100-431.27-01 PERSONAL SAFETY EQUIPMENT 1,120 92 800 322 800 - - 800101-3100-431.27-02 UNIFORM ALLOWANCE 1,821 2,804 3,200 2,840 3,200 - - 3,200101-3100-431.27-04 EDUCATION/TRAINING 560 115 6,000 - 6,100 - - 6,100101-3100-431.27-05 MEMBER DUES/SUBSCRIPTIONS 593 350 1,500 350 1,500 -- 1,500101-3100-431.27-06 EMPLOYEE RECOGNITION 396 26 400 400 400 - - 400101-3100-431.27-07 MILEAGE REIMBURSEMENT - - - 37 - - - -101-3100-431.27-21 EMPLOYEE RECRUITMENT - - - -300 - - 300101-3100-431.28-01 TELEPHONE 1,768 1,065 2,800 988 2,800 - - 2,800101-3100-431.28-02 NATURAL GAS 4,902 4,927 8,000 5,962 8,000 - - 8,000101-3100-431.28-03 ELECTRICAL ENERGY 2,666 2,801 2,400 3,232 2,900 - - 2,900101-3100-431.28-04 WATER 601 749 1,400 782 1,400 - - 1,400101-3100-431.28-05 SEWER - - 800 - 800 - - 800101-3100-431.28-06 TRASH DISPOSAL 4,664 4,854 5,000 4,714 5,000 - - 5,000101-3100-431.28-09 STREET LIGHT ENERGY CHG. 78,093 87,366 60,000 92,365 90,000 - - 90,000101-3100-431.29-01SNOW REMOVAL CONTRACTS - - ----- -101-3100-431.31-13 LAND IMPROVEMENTS - -------101-3100-431.32-21NEW BUILDINGS - - ----- -101-3100-431.33-31 FURNITURE/FIXTURES - - - - - - - -101-3100-431.33-32 OFFICE EQUIPMENT - ------ -101-3100-431.33-33 DATA PROCESSING EQUIPMENT - ------ -101-3100-431.33-36 COMMUNICATION EQUIPMENT - ------ -101-3100-431.33-38 SHOP EQUIPMENT - ------ -101-3100-431.34-42 TRUCKS - ------ -101-3100-431.34-43 HEAVY EQUIPMENT - - - - 20,000 - - 20,000101-3100-431.34-98OTHER MACHINERY/EQUIPMENT - 16,000 24,000 24,000 - - - -101-3100-431.35-21BRIDGES - - ----- -101-3100-431.35-51STREETS 18,291- ----- -101-3100-431.35-52PARKING LOTS - - ----- -101-3100-431.35-53 STORM DRAINAGE - - 10,256 - - - 10,256 10,256101-3100-431.35-60WALKWAYS & BIKEWAYS - - ----- -101-3100-431.36-55 FHWA-FISH CREEK REPAIRS 4,438,133 ------ -101-3100-431.36-59FHWA-COMMUNITY DRIVE - - ----- -101-5200-333.00-00 FEDERAL GRANT - - - (55,263) - ---101-5200-334.20-00 OPERATING GRANT - (2,281) - (4,941) - - - -101-5200-341.99-00OTHER - - ----- -101-5200-365.00-00 CONTRIBUTIONS/DONATIONS - ------ -101-5200-365.20-00 DONATIONS (741) (3,227) - (1,221) - - - -101-5200-365.20-03 MRS WALSH GARDEN TRUST (44,051) (32,711) (35,000) (32,697) (35,000) - - (35,000)101-5200-380.20-00 OTHER (6,750) (9,429) - (6,980) (4,500) - - (4,500)101-5200-380.30-00 SALES OF FIXED ASSETS - (1,050)----- -101-5200-452.11-01 SUPERVISORS 18,374 18,746 18,848 20,544 13,182 - - 13,182101-5200-452.11-02 REGULAR STAFF 296,990 322,336 334,075 321,962356,287 - - 356,287101-5200-452.11-03 SEASONAL STAFF 83,378 71,129 143,308 106,009 146,095 - - 146,095101-5200-452.11-04 STAFF OVERTIME 9,125 10,342 11,500 8,397 11,500 - - 11,500101-5200-452.11-05 SEASONAL OVERTIME 1,700 566 3,000 742 3,000 - - 3,000101-5200-452.13-01 CELL PHONE 4,789 5,341 6,377 5,287 5,969 - - 5,969101-5200-452.13-03VEHICLE ALLOWANCE - - ----- -Attachment F - Page 20 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5200-452.14-11 MEDICAL INSURANCE 51,220 63,979 69,060 59,981 81,474 - - 81,474101-5200-452.14-12 LIFE INSURANCE 513 633 1,471 589 1,656 - - 1,656101-5200-452.14-14 EMPLOYEE ASSISTANCE PROG 345 287 375 288 375 - - 375101-5200-452.14-15 DENTAL INSURANCE 2,733 4,056 4,544 4,199 5,590 - - 5,590101-5200-452.14-16 VISION INSURANCE 577 855 1,481 829 1,323 - - 1,323101-5200-452.14-17 MASA 285 1,620 1,958 1,500 2,260 - - 2,260101-5200-452.14-18 TELEPHONE DOC 301 254 950 232 1,096 - - 1,096101-5200-452.14-21 TAXES/FICA-MEDICARE 32,107 33,033 39,071 34,642 40,550 - - 40,550101-5200-452.14-31 RETIREMENT/ICMA 401(A) 2,517 2,570 1,270 2,836 825-- 825101-5200-452.14-32 RETIREMENT/PERA 41,932 44,908 47,362 45,906 52,731--52,731101-5200-452.14-41 WORKERS' COMPENSATION 10,923 10,131 11,734 10,47312,604 - - 12,604101-5200-452.14-59 OTHER BENEFIT COSTS 2,650 ------ -101-5200-452.21-01 PROPERTY 1,641 7,433 8,391 9,486 10,866 - - 10,866101-5200-452.21-02 LIABILITY 3,862 4,109 5,145 4,170 4,938 - - 4,938101-5200-452.21-50 UNEMPLOYMENT - ------ -101-5200-452.22-06 MEDICAL 450 300 - 100 - - - -101-5200-452.22-09 INFO TECHNOLOGY SERVICES 22,084 27,432 31,635 31,635 29,827 - - 29,827101-5200-452.22-12CONCERT CONTRACT - - ----- -101-5200-452.22-24 GIS - - 9,000 4,8544,000 - - 4,000101-5200-452.22-26 INSURANCE CLAIMS - - - 2,749 - - - -101-5200-452.22-98 OTHER 1,327 3,983 4,132 1,541 4,132 - - 4,132101-5200-452.23-01 PUBLICATION FEES - 362 1,000 - 1,000 - - 1,000101-5200-452.24-01 EQUIPMENT - - 3,000 83 3,000 1,675 - 4,675101-5200-452.24-02REAL PROPERTY - - ----- -101-5200-452.24-03 LEASE 3,142 5,064 6,450 6,000 - - - -101-5200-452.25-01 MAINTENANCE CONTRACTS 37,177 41,733 46,330 36,98447,371 5,000 - 52,371101-5200-452.25-02 BUILDINGS - 3,720 - 23 - - - -101-5200-452.25-03 FURNITURE/FIXTURES 33,340 34,41543,363 20,192 46,000 22,471 - 68,471101-5200-452.25-04 VEHICLE EQUIPMENT 25,780 9,483 29,760 7,511 29,760-- 29,760101-5200-452.25-05 MACHINERY/TOOLS - 5,238 250 63 250 - - 250101-5200-452.25-09 VEHICLE REPAIRS-FLEET SHP 48,646 58,867 36,000 60,423 50,000 - - 50,000101-5200-452.25-37 MRS WALSH GARDEN MAINT - 19,361 30,000 5,359 30,000- - 30,000101-5200-452.25-44 FUTURE VEHICLE PURCHASE 28,233 28,233 49,912 49,912 56,856 - - 56,856101-5200-452.25-52 WALKWAYS/BIKEWAYS - 4,879 5,000 - 5,000 4,945 - 9,945101-5200-452.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-5200-452.26-01 OFFICE SUPPLIES 1,282 496 1,200 621 1,200 - - 1,200101-5200-452.26-03PRINTING/FORMS 172 50 200 - 200 - - 200101-5200-452.26-04 FREIGHT/SHIPPING 33 - 25 26 25 - - 25101-5200-452.26-05 JANITORIAL - - - 7 - - - -101-5200-452.26-06 SMALL TOOLS 4,170 2,572 3,000 3,453 3,000 - - 3,000101-5200-452.26-07 SMALL HARDWARE 246 2,595 1,800 1,830 1,800 - - 1,800101-5200-452.26-08 LUMBER/PAINT 520 689 2,000 1,617 2,000 - - 2,000101-5200-452.26-09 CHEMICAL 51 1,534 3,500 33 3,500 - - 3,500101-5200-452.26-10 LAWN 15,157 19,120 21,000 14,188 21,000 - - 21,000101-5200-452.26-13 MEDICAL 1,146 972 750 652 200 --200101-5200-452.26-17 CATERING/SPEC CIRCUMSTANC 3,096 7,264 3,500 1,3033,800 - - 3,800101-5200-452.26-22 WALKWAYS 765 834 1,500 - 1,500 - - 1,500101-5200-452.26-23 FURNTIURE/FIXTURES 2,800 643 2,000 784 2,000 - - 2,000101-5200-452.26-27 AGGREGATE 2,176 4,755 6,000 4,301 6,000 - - 6,000101-5200-452.26-30 MULCH 12,180 13,744 18,000 15,107 14,000 - - 14,000101-5200-452.26-31 SHOP SUPPLIES 248 320 250 126 250 - - 250101-5200-452.26-32 DATA PROCESSING SOFTWARE - ------ -101-5200-452.26-33 DATA PROCESSING EQUIPMENT 1,449 1,562 4,900 3,6491,500 - - 1,500101-5200-452.26-36 MAINT., TREES, PLANTS 49,757 45,727 54,000 48,06854,000 4,981 - 58,981101-5200-452.26-39 FUEL & OIL 12,565 9,933 14,000 11,608 14,000 - - 14,000101-5200-452.26-43 HEAVY EQUIPMENT - 512 - - - - - -101-5200-452.26-46 COMMUNICATION EQUIPMENT 2,597 7,403----- -101-5200-452.26-48 SHOP EQUIPMENT - ------ -101-5200-452.26-60 MRS WALSH GARDEN PROGRAM 52 1,436 5,000 2,911 5,000- - 5,000Attachment F - Page 21 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5200-452.26-95 OTHER EQUIPMENT 3,092 1,803 6,637 3,507 - 3,700 - 3,700101-5200-452.27-01 PERSONAL SAFETY EQUIPMENT 852 1,027 3,000 1,528 3,000 - - 3,000101-5200-452.27-02 UNIFORM ALLOWANCE 4,825 4,727 4,800 4,868 5,300 - - 5,300101-5200-452.27-04 EDUCATION/TRAINING 16,602 9,686 12,050 5,383 7,150-- 7,150101-5200-452.27-05 MEMBER DUES/SUBSCRIPTIONS 519 503 1,000 861 1,000 -- 1,000101-5200-452.27-06 EMPLOYEE RECOGNITION 396 126 400 400 400 - - 400101-5200-452.27-07 MILEAGE REIMBURSEMENT - - - 19 - - - -101-5200-452.27-15 AMERICA IN BLOOM - - 8,000 7,847 1,000 - - 1,000101-5200-452.27-21 EMPLOYEE RECRUITMENT - ------ -101-5200-452.28-01 TELEPHONE 954 969 700 1,218 700 --700101-5200-452.28-02 NATURAL GAS 2,591 2,679 2,200 3,034 3,000 - - 3,000101-5200-452.28-03 ELECTRICAL ENERGY 15,737 17,317 7,375 16,281 17,375- - 17,375101-5200-452.28-04 WATER 56,797 79,047 40,000 66,324 60,000 - - 60,000101-5200-452.28-05 SEWER 494 340 1,000 360 1,000 - - 1,000101-5200-452.28-06 TRASH DISPOSAL 18,885 16,939 15,000 17,406 17,000 --17,000101-5200-452.31-12 LAND PURCHASES - ------ -101-5200-452.32-21NEW BUILDINGS - - ----- -101-5200-452.33-31 FURNITURE/FIXTURES - ------ -101-5200-452.33-33 DATA PROCESSING EQUIPMENT - - - ---- -101-5200-452.33-36 COMMUNICATION EQUIPMENT - ------ -101-5200-452.33-38 SHOP EQUIPMENT - ------ -101-5200-452.33-98 OTHER EQUIPMENT - - - - 6,450 - - 6,450101-5200-452.34-42 TRUCKS - ------ -101-5200-452.34-98 OTHER MACHINERY/EQUIPMENT 8,999 34,075----- -101-5200-452.35-61 PARK IMPROVEMENTS - ------ -101-5304-338.50-00 OFFICE ON AGING (3,202) ------ -101-5304-338.70-00 MISC COUNTY AWARDS (2,475) - - - - - - -101-5304-342.30-02 WORKSHOP FEES (20,895) -------101-5304-361.00-00INTEREST EARNINGS - - ----- -101-5304-363.20-00 BUILDINGS (17,505) (6,600) - - - - - -101-5304-365.20-00 DONATIONS (750) ------ -101-5304-365.30-00 FUND RAISERS - ------ -101-5304-365.40-00UNITED WAY - - ----- -101-5304-380.20-00OTHER (21,775)- ----- -101-5304-380.20-10COFFEE FUND (2,000)- ----- -101-5304-380.20-14VAN USAGE FEES - - ----- -101-5304-380.30-00SALES OF FIXED ASSETS - ------ -101-5304-391.91-01GENERAL - - ----- -101-5304-453.11-01SUPERVISORS - - ----- -101-5304-453.11-02REGULAR STAFF 117,5495,843----- -101-5304-453.11-03 SEASONAL STAFF 1,153 ------ -101-5304-453.11-04 STAFF OVERTIME 149 - - - - - - -101-5304-453.13-01CELL PHONE 1,225- ----- -101-5304-453.13-03VEHICLE ALLOWANCE - - ----- -101-5304-453.14-11MEDICAL INSURANCE 24,6561,499------101-5304-453.14-12LIFE INSURANCE 23918----- -101-5304-453.14-14 EMPLOYEE ASSISTANCE PROG 155 14----- -101-5304-453.14-15DENTAL INSURANCE 2,385113----- -101-5304-453.14-16VISION INSURANCE 45120----- -101-5304-453.14-17 MASA 150 ------ -101-5304-453.14-18TELEPHONE DOC 13612----- -101-5304-453.14-21 TAXES/FICA-MEDICARE 9,003 439----- -101-5304-453.14-31 RETIREMENT/ICMA 401(A) - ------ -101-5304-453.14-32 RETIREMENT/PERA 15,764 785 - ---- -101-5304-453.14-41 WORKERS' COMPENSATION 881 56 224 - - - - -101-5304-453.21-01PROPERTY 1,97948----- -101-5304-453.21-02LIABILITY 1,250763----- -101-5304-453.22-06 MEDICAL - - - - - - - -101-5304-453.22-08 LEGAL - - - - - - - -Attachment F - Page 22 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5304-453.22-09 INFO TECHNOLOGY SERVICES 12,051 ------ -101-5304-453.22-70 FOOD SERVICE CONTRACT SUB - ------ -101-5304-453.22-71 FOOD SERVICE CONTRACT ADD 33,951 ------ -101-5304-453.22-98OTHER 32,501456----- -101-5304-453.23-01 PUBLICATION FEES - ------ -101-5304-453.23-02ADVERTISING MEDIA 62- ----- -101-5304-453.25-01MAINTENANCE CONTRACTS 16,7021,319----- -101-5304-453.25-02BUILDINGS 1,206974----- -101-5304-453.25-04 VEHICLE EQUIPMENT 1,599 ------ -101-5304-453.25-09 VEHICLE REPAIRS-FLEET SHP 2,487 -------101-5304-453.25-44 FUTURE VEHICLE PURCHASE - ------ -101-5304-453.25-98 OTHER EQUIPMENT/MACHINERY 180 ------ -101-5304-453.26-01 OFFICE SUPPLIES 340 ------ -101-5304-453.26-02POSTAGE 120- ----- -101-5304-453.26-03 PRINTING/FORMS - ------ -101-5304-453.26-10LAWN 759- ----- -101-5304-453.26-13MEDICAL - - ----- -101-5304-453.26-16PROGRAMS 18,002(107)----- -101-5304-453.26-17 CATERING/SPEC CIRCUMSTANC 100 - - ---- -101-5304-453.26-23 FURNITURE/FIXTURES 181 ------ -101-5304-453.26-33 DATA PROCESSING - ------ -101-5304-453.26-39 FUEL & OIL 515 ------ -101-5304-453.26-95 OTHER EQUIPMENT - ------ -101-5304-453.26-96 FOOD PURCHASE 2,036 ------ -101-5304-453.26-97 OPERATING SUPPLIES 4,961 - - - - - - -101-5304-453.27-04 EDUCATION/TRAINING 45 ------ -101-5304-453.27-05 MEMBER DUES/SUBSCRIPTIONS 105 ------ -101-5304-453.27-06 EMPLOYEE RECOGNITION 204 -------101-5304-453.27-07 MILEAGE REIMBURSEMENT 156 ------ -101-5304-453.28-01 TELEPHONE 682 - - - - - - -101-5304-453.28-02NATURAL GAS - - ----- -101-5304-453.28-03ELECTRICAL ENERGY 6,082773----- -101-5304-453.28-04WATER 1,660208----- -101-5304-453.28-05SEWER 776- ----- -101-5304-453.28-06TRASH DISPOSAL 1,941- ----- -101-5304-453.32-22BUILDING REMODELING - - ----- -101-5304-453.33-31FURNITURE/FIXTURES - ------ -101-5304-453.33-32 OFFICE EQUIPMENT - ------ -101-5304-453.33-33 DATA PROCESSING EQUIPMENT - ------ -101-5304-453.91-21CROSSROADS - - ----- -101-5500-322.55-00 SPEC EVENT VENDOR PERMITS (8,350) (12,040) (10,500) (1,645) (14,100) - - (14,100)101-5500-333.00-00 FEDERAL GRANT - - - (1,809) - - - -101-5500-334.20-00 OPERATING GRANT - - - (162) - - - -101-5500-342.10-10 ARENA (22,865) (26,501) (26,650) (4,733) (28,650) -- (28,650)101-5500-342.10-20 STALL (54,290) (41,238) (66,200) (52,881) (68,200)-- (68,200)101-5500-342.10-30 CAMPER (18,031) (21,175) (18,300) (15,009) (18,300) - - (18,300)101-5500-342.10-40 COMMERCIAL VENDORS (62,315) (51,355) (59,900) (76,086) (57,300) - - (57,300)101-5500-342.10-50STORAGE - - ----- -101-5500-342.10-60PARKING (2,092)- ----- -101-5500-342.10-70 FOOD CONCESSIONS (16,576) (25,178) (20,000) (17,481) (22,000) - - (22,000)101-5500-342.20-10CONCERT - - ----- -101-5500-342.20-20DANCE - - ----- -101-5500-342.20-30 ENTERTAINMENT/MEALS - - - - - - - -101-5500-342.20-40 ADMISSION (232,978) (288,563) (236,500) (278,234)(261,000) - - (261,000)101-5500-342.30-01 ENTRY FEES (10,579) (12,815) (9,000) (10,529) (9,000) - - (9,000)101-5500-342.30-02 WORKSHOP FEES (14,447) (395) (23,000) (450) (30,000) - - (30,000)101-5500-342.40-00 FEED SALES (7,606) (3,409) (7,500) - (5,000) - - (5,000)101-5500-343.10-00 RETAIL (7,861) (12,593) (16,500) (21,824) (19,500)- - (19,500)101-5500-343.50-00 TICKET PROCESSING (12,973) (3) (10,250) (780) (12,000) - - (12,000)Attachment F - Page 23 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5500-361.00-00INTEREST EARNINGS - - ----- -101-5500-363.10-00 LAND (27,000) - (27,000) - (27,000) - - (27,000)101-5500-363.20-00 BUILDINGS (109,758) (66,632) (116,000) (38,835) (80,000) - - (80,000)101-5500-363.30-00 REAL PROP-EVENT VENUES (15,030) (29,961) (58,000) (69,869) (50,000) - - (50,000)101-5500-365.20-00 DONATIONS (75) ------ -101-5500-380.20-00 OTHER (12,415) (139,116) (8,000) (8,300) (8,000) - -(8,000)101-5500-380.20-01CARNIVAL/GYMKHANA - - ----- -101-5500-380.20-02 SPONSORSHIP (17,320) (11,533) (15,350) (22,690) (22,000) - - (22,000)101-5500-380.20-03PROGRAM SALES - - ----- -101-5500-380.20-04COMPOST - - ------101-5500-380.20-58PRPA NORTH COLO ECON DEV(8,724)(8,725)----- -101-5500-380.30-00 SALES OF FIXED ASSETS - - - - - - - -101-5500-388.70-00 CAPITAL LEASE PROCEEDS - ------ -101-5500-391.91-01GENERAL - - ----- -101-5500-455.11-01 SUPERVISORS 90,234 150,722 155,799 166,586 163,925-- 163,925101-5500-455.11-02 REGULAR STAFF 351,627 304,681 350,499 324,548 372,028 - - 372,028101-5500-455.11-03 SEASONAL STAFF 64,368 64,791 122,192 46,385 150,298- - 150,298101-5500-455.11-04 STAFF OVERTIME 21,171 28,670 30,000 35,095 30,000 --30,000101-5500-455.11-05 SEASONAL OVERTIME 7,700 7,720 5,000 6,8405,000 - - 5,000101-5500-455.13-01 CELL PHONE 5,916 5,112 5,784 6,194 7,104 - - 7,104101-5500-455.13-03VEHICLE ALLOWANCE - - ----- -101-5500-455.14-11 MEDICAL INSURANCE 96,455 98,715 128,407 102,240 141,569 - - 141,569101-5500-455.14-12 LIFE INSURANCE 801 893 1,922 873 2,157 - - 2,157101-5500-455.14-14 EMPLOYEE ASSISTANCE PROG 464 412 488 386 488 - - 488101-5500-455.14-15 DENTAL INSURANCE 7,582 7,740 9,911 6,740 9,087 - - 9,087101-5500-455.14-16 VISION INSURANCE 1,578 1,502 2,297 1,312 1,846 - - 1,846101-5500-455.14-17 MASA 437 1,104 1,772 1,356 1,574 - - 1,574101-5500-455.14-18 TELEPHONE DOC 379 356859 331 764 - - 764101-5500-455.14-21 TAXES/FICA-MEDICARE 40,291 42,137 50,757 43,485 55,176 - - 55,176101-5500-455.14-31 RETIREMENT/ICMA 401(A) 12,362 12,619 6,291 13,8266,159 - - 6,159101-5500-455.14-32 RETIREMENT/PERA 57,316 58,295 60,023 60,718 68,374- - 68,374101-5500-455.14-41 WORKERS' COMPENSATION 12,227 11,097 12,511 10,71112,393 - - 12,393101-5500-455.14-59 OTHER BENEFITS - ------ -101-5500-455.21-01 PROPERTY 18,353 22,461 22,029 24,904 28,721 - - 28,721101-5500-455.21-02 LIABILITY 4,757 5,782 7,211 5,844 6,961 - - 6,961101-5500-455.21-50 UNEMPLOYMENT - ------ -101-5500-455.22-02ENGINEERING - - ----- -101-5500-455.22-06MEDICAL - - ----- -101-5500-455.22-08 LEGAL 9,119 8,014 4,000 737 4,000 - - 4,000101-5500-455.22-09 INFO TECHNOLOGY SERVICES 24,102 27,432 31,635 31,635 34,089 - - 34,089101-5500-455.22-10 BANK SERVICE 8,810 23,446 10,475 9,129 11,975 - - 11,975101-5500-455.22-12 CONTRACT SERVICES 49,832 54,422 86,600 73,141 91,400 1,000 - 92,400101-5500-455.22-13 CONTRACT/SKILLED SERVICES 3,568 (200) - 468 - - - -101-5500-455.22-20 ENTERTAINMENT 142,004 158,852 142,400 150,110 161,000 - - 161,000101-5500-455.22-26 INSURANCE DAMAGE CLAIMS 3,133 - 1,000 - 1,000 -- 1,000101-5500-455.22-98 OTHER 11,841 2,760 15,660 21,652 15,660 - - 15,660101-5500-455.23-01 PUBLICATION FEES 4,728 723 2,350 3,389 4,500 - - 4,500101-5500-455.23-02 ADVERTISING 42,768 25,976 38,950 29,182 34,500 - - 34,500101-5500-455.24-01 EQUIPMENT 7,115 14,587 9,000 8,935 9,000 - - 9,000101-5500-455.24-02 REAL PROPERTY 29,435 - 28,000 - 29,000 - - 29,000101-5500-455.24-03 LEASE 1,580 - - - 4,000 - - 4,000101-5500-455.25-01 MAINTENANCE CONTRACTS 29,012 17,691 34,548 29,93638,890 - - 38,890101-5500-455.25-02 BUILDINGS 63,649 77,760 71,000 46,417 72,000 - - 72,000101-5500-455.25-03 FURNITURE/FIXTURES 474 1,318 2,500 702,500 - - 2,500101-5500-455.25-04 VEHICLE EQUIPMENT 4,728 963 11,000 3,052 6,500 - - 6,500101-5500-455.25-05 MACHINERY/TOOLS 472 655 750 659 750 - - 750101-5500-455.25-09 VEHICLE REPAIRS-FLEET SHP 26,362 31,023 30,000 22,554 32,281 - - 32,281101-5500-455.25-44 FUTURE VEHICLE PURCHASE 22,180 22,180 31,327 31,327 31,327 - - 31,327101-5500-455.25-98 OTHER EQUIPMENT/MACHINERY 17,832 12,009 12,000 6,389 16,000 - - 16,000Attachment F - Page 24 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5500-455.26-01 OFFICE SUPPLIES 1,622 3,050 5,000 2,699 5,000 - - 5,000101-5500-455.26-02 POSTAGE 106 119 1,100 84 1,100 - - 1,100101-5500-455.26-03 PRINTING/FORMS 799 1,197 1,550 5,004 1,800 - - 1,800101-5500-455.26-04 FREIGHT/SHIPPING 46 15 1,000 217 1,000 - - 1,000101-5500-455.26-05 JANITORIAL 8,758 14,953 18,505 12,740 18,505 - - 18,505101-5500-455.26-06 SMALL TOOLS 2,479 169 650 588 650 - - 650101-5500-455.26-07 SMALL HARDWARE 978 1,223 2,000 1,160 2,000 - - 2,000101-5500-455.26-08 LUMBER/PAINT 826 1,550 3,000 2,034 3,000 - - 3,000101-5500-455.26-10LAWN - - ----- -101-5500-455.26-12 FEED COSTS 13,390 11,093 15,000 6,108 18,000 --18,000101-5500-455.26-13 MEDICAL - 28 1,000 41 1,000 - - 1,000101-5500-455.26-15 EXHIBIT/DISPLAY 5,799 5,253 5,500 13,412 7,000 - - 7,000101-5500-455.26-16PROGRAMS - - ----- -101-5500-455.26-17 CATERING/SPEC CIRCUMSTANC 10,507 11,594 11,625 22,183 19,925 - - 19,925101-5500-455.26-18 TROPHIES / AWARDS 1,186 2,737 2,900 917 2,900 - - 2,900101-5500-455.26-23 FURNITURE/FIXTURES 988 836 2,000 338 5,000 - - 5,000101-5500-455.26-24 EVENT SUPPLIES/MATERIALS 23,130 9,062 25,200 26,065 22,700 - - 22,700101-5500-455.26-32 DATA PROCESSING SOFTWARE 2,580 3,349 2,000 2,444 3,500 - - 3,500101-5500-455.26-33 DATA PROCESSING EQUIPMENT - 4,142 1,500 3,8156,000 - - 6,000101-5500-455.26-39 FUEL & OIL 6,723 8,338 - 9,045 - - - -101-5500-455.26-42 OFFICE EQUIPMENT - 153 250 15 250 - - 250101-5500-455.26-46 COMMUNICATION EQUIPMENT - ------ -101-5500-455.26-48 SHOP EQUIPMENT 298 108 500 332 500 - - 500101-5500-455.26-52 TRAFFIC SIGNS - 876 5,000 358 5,000 - - 5,000101-5500-455.27-01 PERSONAL SAFETY EQUIPMENT 839 407 1,500 1,083 1,500 - - 1,500101-5500-455.27-02 UNIFORM ALLOWANCE 871 1,177 2,000 786 2,000 - - 2,000101-5500-455.27-04 EDUCATION/TRAINING 3,006 5,977 7,000 6,525 11,000 --11,000101-5500-455.27-05 MEMBER DUES/SUBSCRIPTIONS 3,608 4,0767,700 8,592 8,445 - - 8,445101-5500-455.27-06 EMPLOYEE RECOGNITION 765 689 752 964 752 - - 752101-5500-455.27-07 MILEAGE REIMBURSEMENT 327 575 750 120 750 - - 750101-5500-455.27-08 MARKETING EXPENSES - 125 25,250 29,266 25,775 - - 25,775101-5500-455.27-09 BUSINESS ALLOWANCE - ------ -101-5500-455.27-21 EMPLOYEE RECRUITMENT - ------ -101-5500-455.28-01 TELEPHONE 9,432 10,662 8,000 12,211 12,000 - - 12,000101-5500-455.28-02 NATURAL GAS 16,584 16,232 23,000 18,196 25,000 - - 25,000101-5500-455.28-03 ELECTRICAL ENERGY 39,785 50,048 50,000 49,228 42,000 - - 42,000101-5500-455.28-04WATER 20,582 22,930 20,000 19,107 20,000 - - 20,000101-5500-455.28-05 SEWER 2,384 9,797 8,000 5,550 11,000 - - 11,000101-5500-455.28-06 TRASH DISPOSAL 18,170 22,305 20,000 21,769 20,000 --20,000101-5500-455.29-12PARADE - - ----- -101-5500-455.29-13DANCE - - ----- -101-5500-455.29-14SPONSORS - - ----- -101-5500-455.29-15 ADDED PURSE MONEY 61,608 69,070 75,000 71,149 77,000 - - 77,000101-5500-455.29-16 SECURITY/TICKET LABOR 1,896 2,891 4,400 4,671 5,000- - 5,000101-5500-455.29-17 VOLUNTEERS BANQUET 1,356 1,000 1,200 330 1,200 -- 1,200101-5500-455.29-18 RODEO 113,888 120,446 127,000 126,657 130,950 - - 130,950101-5500-455.29-19CONCERT - - ----- -101-5500-455.29-20 RESALE PURCHASES 11,218 13,463 17,500 15,727 18,500- - 18,500101-5500-455.29-22 MARKETING EXPENSE - - - 1,075 - - - -101-5500-455.29-25 PROMOTION 17,755 31,628 35,875 17,100 35,875 - - 35,875101-5500-455.29-30 MANURE/BEDDING DISPOSAL 12,200 11,900 15,000 10,540 15,000 - - 15,000101-5500-455.29-32 EDUC/TRNG TICKET PURCHASE 2,730 ------ -101-5500-455.32-21NEW BUILDINGS - - ----- -101-5500-455.32-22 BUILDING REMODELING 124,250 124,992 - ---- -101-5500-455.33-31 FURNITURE/FIXTURES - - 60,000 - - - 60,000 60,000101-5500-455.33-32 OFFICE EQUIPMENT - ------ -101-5500-455.33-33 DATA PROCESSING EQUIPMENT - - - - - - - -101-5500-455.33-98 OTHER EQUIPMENT - 142,040 - - - - - -101-5500-455.34-42 TRUCKS - ------ -Attachment F - Page 25 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5500-455.34-98 OTHER MACHINERY/EQUIPMENT - ------ -101-5500-455.35-62 MASTER PLANS - 59,981 14,909 14,784 - - - -101-5500-455.60-01CONTINGENCIES - - ----- -101-5600-333.00-00FEDERAL GRANT - -(763,310)----(650,796)(650,796)101-5600-380.20-00 OTHER (5) (300) - (1,408) - - - -101-5600-380.20-02 SPONSORSHIP (13,509) (15,100) (15,000) (17,050) (17,000) - - (17,000)101-5600-456.11-01 SUPERVISORS - 287 61,384 54,486 59,859 - - 59,859101-5600-456.11-02 REGULAR STAFF 46,474 50,723 2,700 10,660 8,414 - - 8,414101-5600-456.11-03 SEASONAL STAFF - 6,996 6,244 - 6,452 - - 6,452101-5600-456.11-04 STAFF OVERTIME 1,509 3,077 1,500 1,035 1,500-- 1,500101-5600-456.13-01 CELL PHONE - - 907 247 276 - - 276101-5600-456.14-11 MEDICAL INSURANCE 8,049 8,820 22,226 12,406 16,724-- 16,724101-5600-456.14-12 LIFE INSURANCE 94 114 368 84 218 - - 218101-5600-456.14-14 EMPLOYEE ASSISTANCE PROG 50 51 95 41 49 - - 49101-5600-456.14-15 DENTAL INSURANCE 1,159 1,259 2,431 1,021 1,305 - - 1,305101-5600-456.14-16 VISION INSURANCE 219 229 439 178 228 - - 228101-5600-456.14-17 MASA 49 65 215 202 188 - - 188101-5600-456.14-18 TELEPHONE DOC 42 45 104 34 91 - - 91101-5600-456.14-21 TAXES/FICA-MEDICARE 3,590 2,579 5,4954,419 5,831 - - 5,831101-5600-456.14-31 RETIREMENT/ICMA 401(A) - 7 592 1,276 825 - - 825101-5600-456.14-32 RETIREMENT/PERA 6,380 4,592 8,755 7,661 9,125 - - 9,125101-5600-456.14-41 WORKERS' COMPENSATION 65 37 79 832 906 - - 906101-5600-456.14-59 OTHER BENEFITS - ------ -101-5600-456.21-01 PROPERTY 134 96 1,300 127 124 - - 124101-5600-456.21-02 LIABILITY 1,516 1,826 4,163 1,858 2,311 - - 2,311101-5600-456.21-50 UNEMPLOYMENT - ------ -101-5600-456.22-08 LEGAL - 100 - 625 - - - -101-5600-456.22-09 INFO TECHNOLOGY SERVICES 3,0133,919 4,519 4,519 4,711 - - 4,711101-5600-456.22-10BANK SERVICE - - ----- -101-5600-456.22-13 CONTRACT/SKILLED SERVICES - - 100 - 4,000 - - 4,000101-5600-456.22-60 TRANSPORTATION FEES 348,432 357,734 395,635 372,948 408,168 15,614 - 423,782101-5600-456.22-98 OTHER 146 155 1,378 157 1,378 - - 1,378101-5600-456.23-01 PUBLICATION FEES - 199 - - 199 - - 199101-5600-456.25-01 MAINTENANCE CONTRACTS 195 938 929 1,670 - - - -101-5600-456.25-04 VEHICLE EQUIPMENT 3,065 2,481 16,500 3,836 3,500 13,000 - 16,500101-5600-456.25-09 VEHICLE REPAIRS-FLEET SHP - - - 3,048 3,587 - - 3,587101-5600-456.25-44 FUTURE VEHICLE PURCHASE - - - - 35,000 - - 35,000101-5600-456.26-01 OFFICE SUPPLIES 197 155 150 251 150 - - 150101-5600-456.26-03 PRINTING/FORMS 3,339 3,230 3,500 7,905 7,000 - - 7,000101-5600-456.26-15 EXHIBIT/DISPLAY - - - 1,040 150 - - 150101-5600-456.26-17 CATERING/SPEC CIRCUMSTANC - 195 150 197 200 - - 200101-5600-456.26-32 DATA PROCESSING SOFTWARE 525 360 400 - 400 - - 400101-5600-456.26-33 DATA PROCESSING EQUIPMENT - 26 - 89 - - - -101-5600-456.26-39 FUEL & OIL - - - 32 - - - -101-5600-456.26-52 TRAFFIC SIGNS 3,024 2,170 3,100 3,519 3,350 --3,350101-5600-456.27-02 UNIFORM ALLOWANCE - - - 539 75 - - 75101-5600-456.27-04 EDUCATION/TRAINING 300 329 1,800 1,111 2,000 - - 2,000101-5600-456.27-05 MEMBER DUES/SUBSCRIPTIONS 618 - 1,000 593 1,000 - - 1,000101-5600-456.27-07 MILEAGE REIMBURSEMENT 134 343 250 - 250 - - 250101-5600-456.27-21 EMPLOYEE RECRUITMENT - ------ -101-5600-456.28-01 TELEPHONE - 336 - 947 - - - -101-5600-456.28-03 ELECTRICAL ENERGY - 35 - 316 150 - - 150101-5600-456.29-20 RESALE PURCHASES 310 334 - 823 - - - -101-5600-456.33-33 DATA PROCESSING EQUIPMENT - 4,560 - ---- -101-5600-456.34-42 TRUCKS - - 935,000 123,194 - 360,055 451,751 811,806101-5600-569.13-10 EMPLOYEE STIPENDS - ------ -101-5690-322.31-00 PARKING PERMITS - - (1,500) (4,001) - - - -101-5690-351.20-00 PARKING TICKETS - - (5,000) (16,290) - - - -101-5690-569.11-01 SUPERVISORS - 16,552 62,641 59,044 - - - -Attachment F - Page 26 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5690-569.11-02 REGULAR STAFF - 19 5,400 11,451 - - - -101-5690-569.11-03 SEASONAL STAFF - - 21,102 21,824 - - - -101-5690-569.11-04 STAFF OVERTIME - 6 - 2,908 - - - -101-5690-569.13-01 CELL PHONE - 310 1,637 315 - - - -101-5690-569.13-10 EMPLOYEE STIPENDS - 750 - 250 - - - -101-5690-569.14-11 MEDICAL INSURANCE - - 14,157 12,381 - - - -101-5690-569.14-12 LIFE INSURANCE - - 161 90 - - - -101-5690-569.14-14 EMPLOYEE ASSISTANCE PROG - 9 44 46 - - - -101-5690-569.14-15 DENTAL INSURANCE - - 1,054 1,031 - - - -101-5690-569.14-16 VISION INSURANCE - - 190 180 - ---101-5690-569.14-17 MASA - - 414 279 - - - -101-5690-569.14-18 TELEPHONE DOC - 8 201 37 - - - -101-5690-569.14-21 TAXES/FICA-MEDICARE - 1,357 6,819 7,060 - - - -101-5690-569.14-31 RETIREMENT/ICMA 401(A) - 5 677 1,458 - - - -101-5690-569.14-32 RETIREMENT/PERA - 2,262 8,316 10,923 - - - -101-5690-569.14-41 WORKERS' COMPENSATION - (56) - 1,002 - - - -101-5690-569.14-59 OTHER BENEFITS - ------ -101-5690-569.21-01PROPERTY - - ----- -101-5690-569.21-02 LIABILITY - - - ---- -101-5690-569.21-50 UNEMPLOYMENT - ------ -101-5690-569.22-08 LEGAL - - - 1,150 - - - -101-5690-569.22-09 INFO TECHNOLOGY SERVICES - ------ -101-5690-569.22-10BANK SERVICE - - ----- -101-5690-569.22-13 CONTRACT/SKILLED SERVICES - 880 6,500 17,168 - - - -101-5690-569.22-60 TRANSPORTATION FEES - - - - - - - -101-5690-569.22-98 OTHER - 515 971 1,814 - - - -101-5690-569.23-01 PUBLICATION FEES - 599 - 20 - - - -101-5690-569.24-03 LEASE - -13,600 11,573--- -101-5690-569.25-01MAINTENANCE CONTRACTS - - ----- -101-5690-569.25-04 VEHICLE EQUIPMENT - - - 80 - - - -101-5690-569.25-09 VEHICLE REPAIRS-FLEET SHP - - - 5,005 - - - -101-5690-569.25-44 FUTURE VEHICLE PURCHASE - ------ -101-5690-569.26-01 OFFICE SUPPLIES - 45 600 28 - - - -101-5690-569.26-03 PRINTING/FORMS - - - 17 - - - -101-5690-569.26-15 EXHIBIT/DISPLAY - - 200 197 - - - -101-5690-569.26-17 CATERING/SPEC CIRCUMSTANC - 34 200 293 - - - -101-5690-569.26-32DATA PROCESSING SOFTWARE - - - 4,649 - - - -101-5690-569.26-33 DATA PROCESSING EQUIPMENT - 729 - 410 - - - -101-5690-569.26-39 FUEL & OIL - - - 745 - - - -101-5690-569.26-52TRAFFIC SIGNS - - ----- -101-5690-569.27-02 UNIFORM ALLOWANCE - - 300 795 - - - -101-5690-569.27-04 EDUCATION/TRAINING - - 1,000 1,430 - - - -101-5690-569.27-05 MEMBER DUES/SUBSCRIPTIONS - - 645---- -101-5690-569.27-07 MILEAGE REIMBURSEMENT - ------ -101-5690-569.27-21 EMPLOYEE RECRUITMENT - 750 200 - - ---101-5690-569.28-01 TELEPHONE - 64 70 947 - - - -101-5690-569.28-03 ELECTRICAL ENERGY - 34 - 310 - - - -101-5690-569.29-20 RESALE PURCHASES - ------ -101-5690-569.33-33 DATA PROCESSING EQUIPMENT - - 103,882 - - - 103,882 (103,882) -101-5690-569.34-42 TRUCKS - - 8,000 7,660 - - - -101-5700-333.00-00 FEDERAL GRANT - - - (8) - - - -101-5700-334.10-00STATE GRANT - - ----- -101-5700-334.20-00 OPERATING GRANT - - (7,834) (1,314) - - - -101-5700-334.40-00 PRIVATE/FOUNDATION GRANTS - - (11,314)----(11,314) (11,314)101-5700-342.20-40ADMISSION - - ----- -101-5700-342.30-01 ENTRY FEES (3,650) (1,397) (1,000) (731) (500) - - (500)101-5700-343.10-00RETAIL - - ----- -101-5700-343.30-00 PHOTO (603) (220) (500) (157) (500) - - (500)101-5700-363.20-00 BUILDINGS (3,288) (2,900) (3,000) (3,800) (2,400) -- - (2,400)Attachment F - Page 27 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5700-365.20-00 DONATIONS (2,197) (2,401) (2,800) (3,216) (2,800) -- (2,800)101-5700-380.20-00 OTHER (848) (18,531) (25,350) (37,021) (22,550) - - (22,550)101-5700-380.20-14VAN USAGE FEES - - ----- -101-5700-380.30-00 SALES OF FIXED ASSETS - ------ -101-5700-457.11-01SUPERVISORS - - ----- -101-5700-457.11-02 REGULAR STAFF 149,813 173,122 186,102 189,346 186,151 - - 186,151101-5700-457.11-03 SEASONAL STAFF - ------ -101-5700-457.11-04 STAFF OVERTIME 194 762 500 - 500 - - 500101-5700-457.13-01 CELL PHONE 325 325 597 360 360 - - 360101-5700-457.13-03VEHICLE ALLOWANCE - - ------101-5700-457.14-11 MEDICAL INSURANCE 26,179 36,952 40,690 36,956 38,023 - - 38,023101-5700-457.14-12 LIFE INSURANCE 277 363 693 364 727 - - 727101-5700-457.14-14 EMPLOYEE ASSISTANCE PROG 142 165 176 165 165 - - 165101-5700-457.14-15 DENTAL INSURANCE 1,888 2,278 2,710 2,370 2,441 - - 2,441101-5700-457.14-16 VISION INSURANCE 360 474 690 474 488 - - 488101-5700-457.14-17 MASA 129 196 318 243 198 - - 198101-5700-457.14-18 TELEPHONE DOC 124 148 154 148 96 - - 96101-5700-457.14-21 TAXES/FICA-MEDICARE 11,250 12,991 14,275 14,160 14,279 - - 14,279101-5700-457.14-31 RETIREMENT/ICMA 401(A) - - - ---- -101-5700-457.14-32 RETIREMENT/PERA 19,981 23,220 25,496 25,358 25,571 --25,571101-5700-457.14-41 WORKERS' COMPENSATION 3,823 4,342 5,803 6,168 7,283- - 7,283101-5700-457.14-59 OTHER BENEFITS - ------ -101-5700-457.21-01 PROPERTY 3,619 4,183 4,407 5,109 5,746 - - 5,746101-5700-457.21-02 LIABILITY 1,067 1,624 1,272 1,031 1,277 - - 1,277101-5700-457.22-02ENGINEERING - - ----- -101-5700-457.22-08 LEGAL - - 300 300 - - - -101-5700-457.22-09 INFO TECHNOLOGY SERVICES 18,077 15,676 18,077 18,077 21,305 - - 21,305101-5700-457.22-10 BANK SERVICE - -------101-5700-457.22-13 CONTRACT SKILLED/SERVICES 300 - 5,000 570 10,000 - -10,000101-5700-457.22-98 OTHER 1,435 528 568 534 920 - - 920101-5700-457.23-01 PUBLICATION FEES - ------ -101-5700-457.23-02 ADVERTISING 3,941 8,863 9,815 10,042 10,725 - - 10,725101-5700-457.25-01 MAINTENANCE CONTRACTS 21,808 16,714 19,510 21,04022,241 - - 22,241101-5700-457.25-02 BUILDINGS 2,140 8,388 6,000 3,063 6,000 2,000 - 15,00023,000101-5700-457.25-03 FURNITURE/FIXTURES - ------ -101-5700-457.25-04 VEHICLE EQUIPMENT 540 - 250---- -101-5700-457.25-09 VEHICLE REPAIRS-FLEET SHP 383 1,915 1,500 2,164 3,587 - - 3,587101-5700-457.25-44 FUTURE VEHICLE PURCHASE 2,869 2,869 2,869 2,869 2,869 - - 2,869101-5700-457.25-98 OTHER EQUIPMENT/MACHINERY - ------ -101-5700-457.26-01 OFFICE SUPPLIES 1,994 2,857 2,300 1,909 2,300 - - 2,300101-5700-457.26-02 POSTAGE 864 360 300 169 300 - - 300101-5700-457.26-03 PRINTING/FORMS 3,826 3,730 4,100 4,093 4,400 - - 4,400101-5700-457.26-04FREIGHT/SHIPPING - - ----- -101-5700-457.26-05 JANITORIAL 873 622 1,150 1,593 1,150 - - 1,150101-5700-457.26-06 SMALL TOOLS 425 -------101-5700-457.26-07 SMALL HARDWARE - ------ -101-5700-457.26-15 EXHIBIT/DISPLAY 254 2,214 12,300 1,856 2,300 - - 2,300101-5700-457.26-16 PROGRAMS 2,019 1,807 2,000 1,824 2,000 - - 2,000101-5700-457.26-17 CATERING/SPEC CIRCUMSTANC 555 1,491 1,000 1,073 1,000 - - 1,000101-5700-457.26-23 FURNITURE/FIXTURES - - 3,100 3,036 1,500 - - - 1,500101-5700-457.26-26 CONSERVATION SUPPLIES 593 7,930 7,814 7,838 1,225 --1,225101-5700-457.26-32 DATA PROCESSING SOFTWARE 779 1,186 240 2,069 240 - -240101-5700-457.26-33 DATA PROCESSING EQUIPMENT 818 - 2,700 1,937 200 - - 200101-5700-457.26-39 FUEL & OIL 258 258 625194--- -101-5700-457.26-97OPERATING SUPPLIES - - ----- -101-5700-457.27-04 EDUCATION/TRAINING 522 442 550 220 550 - - 550101-5700-457.27-05 MEMBER DUES/SUBSCRIPTIONS 888 1,006 1,760 899 1,810- - 1,810101-5700-457.27-06 EMPLOYEE RECOGNITION 255 155 252 234 252 - - 252101-5700-457.27-07 MILEAGE REIMBURSEMENT 15 - 100 30 100 - - 100Attachment F - Page 28 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 101-5700-457.27-21 EMPLOYEE RECRUITMENT - ------ -101-5700-457.28-01 TELEPHONE 881 1,456 2,000 1,490 2,000 - - 2,000101-5700-457.28-02 NATURAL GAS 4,838 4,292 5,700 4,624 5,700 - - 5,700101-5700-457.28-03 ELECTRICAL ENERGY 5,696 9,135 10,500 10,498 10,500-- 10,500101-5700-457.28-04 WATER 1,264 2,394 1,600 2,670 1,600 - - 1,600101-5700-457.28-05 SEWER 517 1,072 1,200 1,207 1,200 - - 1,200101-5700-457.28-06 TRASH DISPOSAL 1,941 1,844 1,300 1,392 1,300 - - 1,300101-5700-457.29-04NEW PLANTINGS - - ----- -101-5700-457.29-20 RESALE PURCHASES - ------ -101-5700-457.29-25 PROMOTION - - - 8,500 - ---101-5700-457.32-22BUILDING REMODELING - - ------ -101-5700-457.33-31 FURNITURE/FIXTURES - - 5,000 - - - 5,000 5,000101-5700-457.33-32 OFFICE EQUIPMENT - ------ -101-5700-457.33-33 DATA PROCESSING EQUIPMENT - ------ -101-5800-361.00-00INTEREST EARNINGS - - ----- -101-5800-363.10-00LAND - - ----- -101-5800-380.20-00OTHER - - ----- -101-5800-380.30-00 SALES OF FIXED ASSETS - ------ -101-5800-388.70-00 CAPITAL LEASE PROCEEDS - - ----- -101-5800-391.91-01GENERAL - - ----- -101-5800-458.21-01PROPERTY - - ----- -101-5800-458.21-02LIABILITY - - ----- -101-5800-458.24-02REAL PROPERTY - - ----- -101-5800-458.24-03 LEASE - ------ -101-5800-458.24-04 LAND TAXES - - - - - - - -101-5800-458.25-01MAINTENANCE CONTRACTS - - ----- -101-5800-458.25-02BUILDINGS - - ----- -101-5800-458.25-03 FURNITURE/FIXTURES -- ----- -101-5800-458.25-04 VEHICLE EQUIPMENT - ------ -101-5800-458.25-09 VEHICLE REPAIRS-FLEET SHP - ------ -101-5800-458.26-33 DATA PROCESSING EQUIPMENT - ------ -101-5800-458.27-05 MEMBER DUES/SUBSCRIPTIONS - ------ -101-5800-458.27-06 EMPLOYEE RECOGNITION - ------ -101-5800-458.28-01TELEPHONE - - ----- -101-5800-458.28-02NATURAL GAS - - ----- -101-5800-458.28-03ELECTRICAL ENERGY - - ----- -101-5800-458.28-04WATER - - ----- -101-5800-458.28-05SEWER - - ----- -101-5800-458.33-31 FURNITURE/FIXTURES - ------ -101-5800-458.60-01CONTINGENCIES - - ----- -101-9000-491.90-04 COMMUNITY REINVESTMENT 977,921 1,350,322 4,257,994 4,795,000 4,793,046 - - 793,259 5,586,305101-9000-491.90-06 MEDICAL INSURANCE - - - - - - - -101-9000-491.90-07MUSEUM - - ----- -101-9000-491.90-08CONFERENCE CENTER - - ----- -101-9000-491.90-15 SPECIAL EVENTS - - - - --- -101-9000-491.90-17SENIOR CENTER - - ----- -101-9000-491.90-22COMMUNITY SERVICES - - ----- -101-9000-491.90-29FIRE SERVICE FUND - - ----- -101-9000-491.90-35 VEHICLE REPLACEMENT - - 15,000 - - - - -101-9000-491.90-56 PARKING SERVICES FUND - - - - 185,709 - - 103,882 289,591101-9000-491.92-29 FIRE PROTECTION DISTRICT - - - - - - - -101-9000-491.92-31URBAN RENEWAL AUTHORITY - - ----- -101-9000-491.92-32LOCAL MARKETING DISTRICT - - ----- -101-9000-491.92-36 EMERGENCY RESPONSE SYSTEM - ------ -101-9000-491.92-44TRAILS EXPANSION FUND - - ----- -101-9000-491.92-60 STREET IMPROVEMENT FUND - - - - - - - -101-9000-491.95-02LIGHT & POWER FUND - - ----- -101-9000-491.95-03WATER FUND - - ----- -204-0000-333.00-00 FEDERAL GRANT (2,774,665) (2,234,195) - (220,083)--- -Attachment F - Page 29 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 204-0000-334.20-00 OPERATING GRANT (305,498) (50,000)----- -204-0000-334.30-00CAPITAL GRANTS - -(400,000)---- -204-0000-361.00-00 INTEREST EARNINGS (10,525) (20,732) (7,500) (38,647) (15,000) - - (15,000)204-0000-361.40-00 COPS-MPEC/STALL BARNS - ------ -204-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -204-0000-365.20-00 DONATIONS (29,520) ------ -204-0000-380.20-00OTHER -(37,239)----- -204-0000-380.30-00 SALES OF FIXED ASSETS - (1,000)----- -204-0000-385.20-00COP PROCEEDS - - ----- -204-0000-385.40-00 SALE OF CAPITAL ASSETS - -------204-0000-388.70-00 CAPITAL LEASE PROCEEDS (4,552,617) ------ -204-0000-391.91-01 GENERAL (977,921) (1,350,322) (4,257,994) (4,795,000) (4,793,046) - - (725,642) (5,518,688)204-0000-391.92-31URBAN RENEWAL AUTHORITY - - ----- -204-0000-391.95-02LIGHT AND POWER - - ----- -204-0000-391.95-03WATER - - ----- -204-0000-391.96-05CATASTROPHIC LOSS - - ----- -204-5400-544.14-21 TAXES/FICA-MEDICARE - ------ -204-5400-544.14-41 WORKERS' COMPENSATION - ------ -204-5400-544.21-50 UNEMPLOYMENT - - ----- -204-5400-544.22-02 ENGINEERING 18,125 17,367 19,842 20,217 22,000 - - 22,000204-5400-544.22-08LEGAL - - ----- -204-5400-544.22-10BANK SERVICE - - ----- -204-5400-544.22-16DESIGNING - - ----- -204-5400-544.22-26INSURANCE CLAIMS - - ----- -204-5400-544.22-98 OTHER 2,000 2,000 182,750 52,047 - 129,953 - 2,000 131,953204-5400-544.23-01 PUBLICATION FEES - ------ -204-5400-544.24-02REAL PROPERTY - - ----- -204-5400-544.24-03LEASE - - - ---- -204-5400-544.25-01MAINTENANCE CONTRACTS - - ----- -204-5400-544.25-02 BUILDINGS - - - - - - - -204-5400-544.25-03 FURNITURE/FIXTURES - ------ -204-5400-544.25-20STREETS - - ----- -204-5400-544.25-24STORM DRAINAGE - - ----- -204-5400-544.25-25TRAFFIC SIGNS - - ----- -204-5400-544.26-01 OFFICE SUPPLIES - ------ -204-5400-544.26-03 PRINTING/FORMS - -------204-5400-544.26-07 SMALL HARDWARE - ------ -204-5400-544.26-17 CATERING/SPEC CIRCUMSTANC - ------ -204-5400-544.26-19TRAFFIC CONTROL - - ----- -204-5400-544.26-21 BRIDGES - - - - - - - -204-5400-544.26-22WALKWAYS -(900)----- -204-5400-544.26-23 FURNITURE/FIXTURES - ------ -204-5400-544.26-36 MAINT., TREES, PLANTS - ------ -204-5400-544.26-52 TRAFFIC SIGNS - ------ -204-5400-544.26-95 OTHER EQUIPMENT - - - ---- -204-5400-544.29-98MISCELLANEOUS - - ----- -204-5400-544.31-11LAND - - ----- -204-5400-544.32-21NEW BUILDINGS - - ----- -204-5400-544.32-22 BUILDING REMODELING - 29,206 244,719 164,656 61,800 - 73,720 135,520204-5400-544.33-31 FURNITURE/FIXTURES - - - - 198,000 - - 198,000204-5400-544.33-33 DATA PROCESSING EQUIPMENT - ------ -204-5400-544.33-36 COMMUNICATION EQUIPMENT - ------ -204-5400-544.33-98 OTHER EQUIPMENT - - 340,000 192,821 - 37,496 108,200145,696204-5400-544.35-51 STREETS 743,299 1,805,4601,479,972 584,649 - 276,399 609,542 885,941204-5400-544.35-52PARKING LOTS 7,636,30417,902----- -204-5400-544.35-53STORM DRAINAGE - - ----- -204-5400-544.35-54WATER SYSTEM - - ----- -204-5400-544.35-60WALKWAYS & BIKEWAYS - - ----- -204-5400-544.35-61 PARK IMPROVEMENTS - ------ -Attachment F - Page 30 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 204-5400-544.35-63 WAYFINDING SIGNAGE PROJEC - - 50,000 - 50,000 - 50,000 100,000204-5400-544.36-52 FEDERAL GRANTS-CMAQ 53,706 177,318 - - - - - -204-5400-544.36-53FEDERAL GRANTS-NEPA/GARAG - - ----- -204-5400-544.36-54FEDERAL GRANTS-TRANSP ENH - - ----- -204-5400-544.36-60FED GRANT-FR TRAIL NEPA - - ----- -204-5400-544.60-01CONTINGENCIES - - ----- -204-6700-470.22-10 BANK SERVICE 3,026 1,500 3,000 1,500 3,000 - - 3,000204-6700-470.29-67AMORT EXP/BOND ISSUE COST55,524- ----- -204-6700-470.41-03 PRINCIPAL ON LOAN 509,251 617,133 636,787 636,786662,096 - - 662,096204-6700-470.41-04 INTEREST ON LOAN 205,636 298,121 278,626 278,580 253,231 --253,231204-9000-491.90-01 GENERAL - - 2,788,831 4,520,090 3,555,919 - - (600,185) 2,955,734204-9000-491.90-20 OPEN SPACE - ------ -204-9000-491.92-31URBAN RENEWAL AUTHORITY - - ----- -204-9000-491.92-60 STREET IMPROVEMENT FUND - ------ -204-9000-491.95-02LIGHT & POWER FUND - - ----- -211-0000-334.20-00 OPERATING GRANT (30,765) (31,687) (32,000) (35,949) (32,000) - - (32,000)211-0000-342.10-40COMMERCIAL VENDORS - - ----- -211-0000-361.00-00 INTEREST EARNINGS (419) (670) (300) (970) (300) - - (300)211-0000-362.00-00 GAIN SALE OF INVESTMENTS - - ----- -211-0000-380.20-00 OTHER - - - (1,760) - - - -211-5900-459.22-02ENGINEERING - - ----- -211-5900-459.22-98OTHER - - ----- -211-5900-459.24-01 EQUIPMENT - ------ -211-5900-459.24-03 LEASE - ------ -211-5900-459.25-01 MAINTENANCE CONTRACTS 9,162 11,000 11,000 11,500 11,000 - - 11,000211-5900-459.25-03 FURNITURE/FIXTURES - ------ -211-5900-459.26-01 OFFICE SUPPLIES - ------ -211-5900-459.26-03 PRINTING/FORMS -- ----- -211-5900-459.26-17 CATERING/SPEC CIRCUMSTANC - ------ -211-5900-459.26-36 MAINT., TREES, PLANTS 2,624 5,709 29,446 5,707 20,678 - - 20,678211-5900-459.27-04 EDUCATION/TRAINING - ------ -211-5900-459.28-03ELECTRICAL ENERGY - - ----- -211-5900-459.31-11LAND - - ----- -211-5900-459.35-61 PARK IMPROVEMENTS - - - - - - - -211-5900-459.60-01CONTINGENCIES - - ----- -211-5900-459.91-43 ESTES VALLEY COMM GARDEN - ------ -211-9000-491.92-35 ESTES VALLEY REC & PARK - - ----- -220-0000-333.00-00 FEDERAL GRANT (718,400) (487,761) - (1,821) (250,000) - (400,000) (650,000)220-0000-334.10-00STATE GRANT - - ----- -220-0000-334.20-00 OPERATING GRANT (820,497) (212,244) - (98,300) - - --220-0000-334.30-00 CAPITAL GRANTS - - (800,000) - - - (400,000) (150,000) (550,000)220-0000-338.20-00 OPEN SPACE (436,487) (422,083) (365,000) (373,512) (408,000) - - (408,000)220-0000-361.00-00 INTEREST EARNINGS (240) (4) (2,000) (11,441) (2,500) - - (2,500)220-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -220-0000-365.20-00 DONATIONS - - - - --- -220-0000-380.20-00OTHER (41,524)- ----- -220-0000-391.92-04 COMMUNITY REINVESTMENT - ------ -220-0000-391.92-44TRAIL EXPANSION FUND - - ----- -220-4600-462.11-01 SUPERVISORS 12,216 12,507 12,565 13,688 13,182 - - 13,182220-4600-462.11-02 REGULAR STAFF 6,125 9,665 35,259 38,909 31,145 - - 31,145220-4600-462.11-03 SEASONAL STAFF - ------ -220-4600-462.11-04 STAFF OVERTIME - - - 1,134 - - - -220-4600-462.13-01 CELL PHONE 130 138 132 312 258 - - 258220-4600-462.13-03 VEHICLE ALLOWANCE - - ----- -220-4600-462.14-11 MEDICAL INSURANCE 2,771 2,217 10,881 6,802 6,334 - - 6,334220-4600-462.14-12 LIFE INSURANCE 17 23 151 79 133 - - 133220-4600-462.14-14 EMPLOYEE ASSISTANCE PROG 9 10 38 36 30 - - 30220-4600-462.14-15 DENTAL INSURANCE 206 265 1,002 282 290 - - 290220-4600-462.14-16 VISION INSURANCE 39 48 181 49 139 - - 139Attachment F - Page 31 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 220-4600-462.14-17 MASA 10 13 70 54 55 - - 55220-4600-462.14-18 TELEPHONE DOC 8 9 34 32 26 - - 26220-4600-462.14-21 TAXES/FICA-MEDICARE 1,384 1,680 3,659 4,052 3,391 --3,391220-4600-462.14-31 RETIREMENT/ICMA 401(A) 1,674 1,714 846 1,890 825 - -825220-4600-462.14-32 RETIREMENT/PERA 967 1,754 5,295 5,868 4,755 - - 4,755220-4600-462.14-41 WORKERS' COMPENSATION 203 189 152 387 443 - - 443220-4600-462.14-59OTHER BENEFITS - - ----- -220-4600-462.21-02LIABILITY - - ----- -220-4600-462.22-02 ENGINEERING 61,870 25,351 95,678 305 - - 95,372 95,372220-4600-462.22-08LEGAL 11,906- ------220-4600-462.22-13CONTRACT/SKILLED SERVICES - - ----- -220-4600-462.22-98 OTHER 64 241 71 66 121 - - 121220-4600-462.23-01 PUBLICATION FEES - ------ -220-4600-462.24-03 LEASE - ------ -220-4600-462.25-01 MAINTENANCE CONTRACTS 11,000 8,423 11,000 7,180 9,900 3,320 - 13,220220-4600-462.25-02BUILDINGS - - ----- -220-4600-462.25-24STORM DRAINAGE - - ----- -220-4600-462.25-50 AUGMENTATION PLAN EXP - 4,137 - 2,514 2,500 - - 2,500220-4600-462.25-52 WALKWAYS/BIKEWAYS - - - ---- -220-4600-462.27-21 EMPLOYEE RECRUITMENT - ------ -220-4600-462.31-11LAND - - ----- -220-4600-462.31-13 LAND IMPROVEMENTS - ------ -220-4600-462.35-21BRIDGES - - ----- -220-4600-462.35-60 WALKWAYS & BIKEWAYS 1,521,564 126,427 98,573 38,950 - 220 59,623 59,843220-4600-462.35-61 PARK IMPROVEMENTS 79,387 - 131,500 - - - 131,500 131,500220-4600-462.36-60 FALL RIVER TRAIL IMPR - - 1,000,000 275 522,500 - 999,725 150,000 1,672,225220-4600-462.36-61 FED GRANT FC TRAIL - ------ -220-4600-462.60-01 CONTINGENCIES -- ----- -220-4600-462.91-44RKY MTN CONSERVANCY - - ----- -220-4600-462.91-89LARIMER COUNTY -2,000----- -220-9000-491.90-06MEDICAL INSURANCE - - ----- -220-9000-491.92-35ESTES VALLEY REC & PARK - - ----- -220-9000-491.92-44 TRAILS EXPANSION FUND - - 300,000 300,000 - - - -220-9000-491.92-60 STREET IMPROVEMENT FUND 430,000 ------ -236-0000-313.10-00 GENERAL SALES TAX (69,220) (75,215) (76,839) (81,697) (83,733) - - (83,733)236-0000-361.00-00 INTEREST EARNINGS (325) (334) (250) (419) (250) - - (250)236-0000-380.20-00 OTHER - (276)----- -236-0000-388.70-00 CAPITAL LEASE PROCEEDS - - (325,000) (291,844) - - --236-0000-391.91-01GENERAL - - ----- -236-3600-436.22-02ENGINEERING - - ----- -236-3600-436.24-02REAL PROPERTY - - 650---- -236-3600-436.25-01 MAINTENANCE CONTRACTS 359 375 3,000 341 3,000 - - 3,000236-3600-436.26-11 POLICE EQUIPMENT & SUPPLY 298 2,149 5,000---- -236-3600-436.26-23 FURNITURE/FIXTURES - - - - 1,000 - - - 1,000236-3600-436.26-32 DATA PROCESSING SOFTWARE - - - 1,224 --- -236-3600-436.26-33 DATA PROCESSING EQUIPMENT 15,728 1,663 - - 5,000 - --5,000236-3600-436.26-46 COMMUNICATION EQUIPMENT 10,749 24,078 3,000 5,725--- -236-3600-436.27-01 PERSONAL SAFETY EQUIPMENT 2,796 - 7,400---- -236-3600-436.27-04 EDUCATION/TRAINING - ------ -236-3600-436.28-01 TELEPHONE - - 780 672 - - - -236-3600-436.33-31 FURNITURE/FIXTURES 11,694 ------ -236-3600-436.33-36 COMMUNICATION EQUIPMENT - - 325,000 306,604 - - - -236-3600-436.33-98 OTHER EQUIPMENT - ------ -236-3600-436.41-05 PRINCIPAL/CAPITAL LEASE - -42,000 47,273 36,162 - - 36,162236-3600-436.41-06 INTEREST/CAPITAL LEASE - - 13,750 1,271 12,382 - - 12,382236-9000-491.90-01GENERAL - - ----- -236-9000-491.95-02 LIGHT & POWER FUND - - - - - - - -238-0000-313.10-00 GENERAL SALES TAX (692,196) (752,155) (768,392) (816,967) (837,327) - - (837,327)238-0000-361.00-00INTEREST EARNINGS - - ----- -Attachment F - Page 32 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 238-3800-438.22-02ENGINEERING - - ----- -238-3800-438.91-41 ESTES VALLEY REC & PARK 692,196 752,155 768,392 816,967 837,327 - - 837,327238-9000-491.90-01GENERAL - - ----- -238-9000-491.95-02LIGHT & POWER FUND - - ----- -244-0000-313.10-00 GENERAL SALES TAX (346,098) (376,077) (384,196) (408,484) (418,663) - - (418,663)244-0000-333.00-00 FEDERAL GRANT (115,217) - (336,000) (286,000) (500,000) - - (500,000)244-0000-334.20-00 OPERATING GRANT - ------ -244-0000-334.30-00CAPITAL GRANTS - - -----(120,039)(120,039)244-0000-361.00-00 INTEREST EARNINGS (5,473) (3,349) (2,000) (4,709)(2,600) - - (2,600)244-0000-380.20-00 OTHER (69,880) - - - --- -244-0000-391.91-01GENERAL - - ----- -244-0000-391.92-20 OPEN SPACE - - (300,000) (300,000) - - - -244-3400-434.11-02 REGULAR STAFF - - 25,573 28,061 20,685 - - 20,685244-3400-434.11-04 STAFF OVERTIME - - - 1,136 - - - -244-3400-434.13-01 CELL PHONE - - - 180 126 - - 126244-3400-434.13-03VEHICLE ALLOWANCE - - ----- -244-3400-434.14-11 MEDICAL INSURANCE - - 8,986 4,508 3,415 - - 3,415244-3400-434.14-12 LIFE INSURANCE - - 108 55 85 - - 85244-3400-434.14-14 EMPLOYEE ASSISTANCE PROG - - 2725 19- - 19244-3400-434.14-15DENTAL INSURANCE - - 716---- -244-3400-434.14-16 VISION INSURANCE - - 129 - 89 - - 89244-3400-434.14-17 MASA - - 50 38 35 - - 35244-3400-434.14-18 TELEPHONE DOC - - 24 23 17 - - 17244-3400-434.14-21 TAXES/FICA-MEDICARE - - 1,956 2,208 1,582 - - 1,582244-3400-434.14-31 RETIREMENT/ICMA 401(A) - ------ -244-3400-434.14-32 RETIREMENT/PERA - - 3,504 3,954 2,834 - - 2,834244-3400-434.14-41 WORKERS' COMPENSATION - - - 31 32 - - 32244-3400-434.22-02 ENGINEERING -- ----- -244-3400-434.22-98OTHER - - ----- -244-3400-434.27-21 EMPLOYEE RECRUITMENT - ------ -244-3400-434.35-60 WALKWAYS & BIKEWAYS 250,000 - 736,000 640,343 683,000 84,316 11,341 778,657244-3400-434.36-60 FED GRANT-FR TRAIL 84,205 - 234,000 69,870 218,5005 164,130 382,635244-9000-491.90-01GENERAL - - ----- -244-9000-491.92-22 OPEN SPACE FUND - ------ -244-9000-491.92-60 STREET IMPROVEMENT FUND 673,000 ------ -244-9000-491.95-02LIGHT & POWER FUND - - ----- -256-0000-322.31-00 PARKING PERMITS - - - - (3,900) - - (3,900)256-0000-334.20-00256-0000-334.20-00 OPERATING GRANT - ------(15,000)(15,000)256-0000-341.45-00 PAID PARKING FEES - - - - (22,500) - - (22,500)256-0000-351.20-00 PARKING TICKETS - - - - (528,000) - - (528,000)256-0000-380.20-00 MISCELLANEOUS REVENUE/OTHER - ------ -256-0000-391.91-01 TRANSFERS FROM GENERAL FUND - - - - (185,709) - - (103,882) (289,591)256-5690-569.11-01 SUPERVISORS - - - - 73,042 - - 73,042256-5690-569.11-02 REGULAR STAFF - - - - 16,829 - - 16,829256-5690-569.11-03 SEASONAL STAFF - - ----- -256-5690-569.11-04 STAFF OVERTIME - - - - 2,500 - - 2,500256-5690-569.13-01 CELL PHONE - - - - 372 - - 372256-5690-569.13-10 EMPLOYEE STIPENDS - ------ -256-5690-569.14-11 MEDICAL INSURANCE - - - - 17,729 - - 17,729256-5690-569.14-12 LIFE INSURANCE - - - - 243 - - 243256-5690-569.14-14 EMPLOYEE ASSISTANCE PROG - - - - 55 - - 55256-5690-569.14-15 DENTAL INSURANCE - - - - 1,451 - - 1,451256-5690-569.14-16 VISION INSURANCE - - - - 254 - - 254256-5690-569.14-17 MASA ----99- - 99256-5690-569.14-18 TELEPHONE DOC - - - - 48 - - 48256-5690-569.14-21 TAXES/FICA-MEDICARE - - - - 7,067 - - 7,067256-5690-569.14-31 RETIREMENT/ICMA 401(A) - - - - 1,649 - - 1,649256-5690-569.14-32 RETIREMENT/PERA - - - - 10,019 - - 10,019Attachment F - Page 33 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 256-5690-569.14-41 WORKERS' COMPENSATION - - - - 1,052 - - 1,052256-5690-569.14-59 OTHER BENEFITS - ------ -256-5690-569.21-01 PROPERTY - - - - 1,889 - - 1,889256-5690-569.21-02 LIABILITY - - - - 427 - - 427256-5690-569.21-50 UNEMPLOYMENT - ------ -256-5690-569.22-08 LEGAL - - - - 1,000 - - 1,000256-5690-569.22-09 INFO TECHNOLOGY SERVICES - - - - 4,261 - - 4,261256-5690-569.22-10 BANK SERVICE - - - - 100 - - 100256-5690-569.22-13 CONTRACT/SKILLED SERVICES - - - - 510,165 - - 20,000 530,165256-5690-569.22-60 TRANSPORTATION FEES - - - - --- -256-5690-569.22-98 OTHER - - - - 500 - - 500256-5690-569.23-01 PUBLICATION FEES - ------ -256-5690-569.24-03 LEASE - ------ -256-5690-569.25-01 MAINTENANCE CONTRACTS - - - - 1,149 - - 1,149256-5690-569.25-04 VEHICLE EQUIPMENT - ------ -256-5690-569.25-09 VEHICLE REPAIRS-FLEET SHP - - - - 3,587 - - 3,587256-5690-569.25-44 FUTURE VEHICLE PURCHASE - - - - 2,800 - - 2,800256-5690-569.26-01 OFFICE SUPPLIES - - - - 500 - - 500256-5690-569.26-03 PRINTING/FORMS - - --4,500 - - 4,500256-5690-569.26-15 EXHIBIT/DISPLAY - - - - 400 - - 400256-5690-569.26-17 CATERING/SPEC CIRCUMSTANC - - - - 300 - - 300256-5690-569.26-32 DATA PROCESSING SOFTWARE - - - - 6,500 - - 6,500256-5690-569.26-33 DATA PROCESSING EQUIPMENT - - - - 5,000 - - 5,000256-5690-569.26-39 FUEL & OIL - ------ -256-5690-569.26-52 TRAFFIC SIGNS - - - - 750 - - 750256-5690-569.27-02 UNIFORM ALLOWANCE - - - - 75 - - 75256-5690-569.27-04 EDUCATION/TRAINING - - - - 1,500 - - 1,500256-5690-569.27-05 MEMBER DUES/SUBSCRIPTIONS ----645 - - 645256-5690-569.27-06 EMPLOYEE RECOGNITION - - - - 75 - - 75256-5690-569.27-07 MILEAGE REIMBURSEMENT - ------ -256-5690-569.27-15 TEAM BULDING EXP - ------ -256-5690-569.27-21 EMPLOYEE RECRUITMENT - ------ -256-5690-569.28-01 TELEPHONE - - - - 80 - - 80256-5690-569.28-03 ELECTRICAL ENERGY - - - - 120 - - 120256-5690-569.29-20 RESALE PURCHASES - ------ -256-5690-569.33-33 DATA PROCESSING EQUIPMENT - - - - 2,500 - - 103,882106,382256-5690-569.34-42 TRUCKS - ------ -260-0000-313.10-00 GENERAL SALES TAX (1,661,271) (1,805,171) (1,844,142) (1,960,721) (2,009,585) - - (2,009,585)260-0000-334.30-00CAPITAL GRANTS - - ----- -260-0000-361.00-00 INTEREST EARNINGS (49,184) (79,310) (15,000) (86,357) (40,000) - - (40,000)260-0000-361.60-00FLAP FUND INTEREST (5,314)343----- -260-0000-380.20-00OTHER (6)- ----- -260-0000-391.91-01GENERAL - - ----- -260-0000-391.92-04 COMMUNITY REINVESTMENT - ------ -260-0000-391.92-20 OPEN SPACE (430,000) - - - --- -260-0000-391.92-44TRAIL EXPANSION FUND (673,000)- ----- -260-2000-420.11-02 REGULAR STAFF 91,464 71,392 92,369 100,278 119,875- - 119,875260-2000-420.11-04 STAFF OVERTIME 1,909 2,768 2,000 3,579 2,500 - - 2,500260-2000-420.13-01 CELL PHONE 962 854 1,680 1,080 1,188 - - 1,188260-2000-420.13-03VEHICLE ALLOWANCE - - ----- -260-2000-420.14-11 MEDICAL INSURANCE 23,014 15,373 16,575 16,414 20,000 - - 20,000260-2000-420.14-12 LIFE INSURANCE 175 161 378 205 497 - - 497260-2000-420.14-14 EMPLOYEE ASSISTANCE PROG 94 76 96 95 112 - - 112260-2000-420.14-15 DENTAL INSURANCE 1,621 867 1,798832 866 - - 866260-2000-420.14-16 VISION INSURANCE 328 192 452 198 282 - - 282260-2000-420.14-17 MASA 50 114 262 133 203 - - 203260-2000-420.14-18 TELEPHONE DOC 82 68 127 86 98 - - 98260-2000-420.14-21 TAXES/FICA-MEDICARE 7,504 5,533 7,219 7,879 9,362 --9,362260-2000-420.14-31 RETIREMENT/ICMA 401(A) - ------ -Attachment F - Page 34 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 260-2000-420.14-32 RETIREMENT/PERA 12,403 9,797 12,655 14,110 16,765 --16,765260-2000-420.14-41 WORKERS' COMPENSATION 2,068 1,817 2,442 2,843 3,343- - 3,343260-2000-420.14-59 OTHER BENEFITS - ------ -260-2000-420.21-01PROPERTY 756- ----- -260-2000-420.21-02 LIABILITY 159 156 196 159 194 - - 194260-2000-420.22-02 ENGINEERING 10,478 (30) 34,000 33,044 70,000 376 - 70,376260-2000-420.22-08 LEGAL 50 - - 100 - - - -260-2000-420.22-10BANK FEES - - ----- -260-2000-420.22-98 OTHER 284 289 539 292 470 - - 470260-2000-420.23-01 PUBLICATION FEES - -------260-2000-420.24-01 EQUIPMENT - - 40,000 - 40,000 - - 40,000260-2000-420.24-02 REAL PROPERTY 292 - - - - - - -260-2000-420.25-20 STREETS 1,612,895 439,694 457,272 398,702 390,000 404 - 390,404260-2000-420.25-27 PARKING LOT REPAIRS - ------ -260-2000-420.25-44 FUTURE VEHICLE PURCHASE 52,080 52,080 52,080 52,080 52,080 - - 52,080260-2000-420.26-33 DATA PROCESSING EQUIPMENT - ------ -260-2000-420.27-04 EDUCATION/TRAINING 128 ------ -260-2000-420.27-07 MILEAGE REIMBURSEMENT - ------ -260-2000-420.27-21 EMPLOYEE RECRUITMENT - - - ---- -260-2000-420.32-21NEW BUILDINGS - - ----- -260-2000-420.35-51 STREETS 26,791 514,675 1,716,129 1,644,825 1,161,000 78,919 36,004 1,275,923260-2000-420.35-52 PARKING LOT - - 50,000 40,443 175,100 - - 175,100260-2000-420.36-60 FED GRANT-FLAP 84,388 1,544,479 2,414,183 2,028,118 - - 386,065 386,065260-9000-491.90-01GENERAL - - ----- -260-9000-491.95-02LIGHT & POWER FUND - - ----- -502-0000-333.00-00 FEDERAL GRANT - 6,795 - (5,518) - - - -502-0000-334.20-00 OPERATING GRANT (1,031,202) (10,139) - (1,197) - - --502-0000-341.22-09 INFO TECHNOLOGY SERVICES - -------502-0000-344.10-01 RESIDENTIAL-URBAN (3,208,640) (3,425,515) (3,633,805) (3,726,979) (3,562,534) - - (3,562,534)502-0000-344.10-05 RESIDENTIAL-RURAL (3,482,756) (3,681,551) (3,881,869) (4,026,832) (3,828,812) - - (3,828,812)502-0000-344.20-01 RESIDENTIAL DEMAND-URBAN (196,297) (177,856) (254,977) (164,449) (184,970) - - (184,970)502-0000-344.20-05 RESIDENTIAL DEMAND-RURAL (387,933) (365,176) (546,423) (342,681) (379,783) - - (379,783)502-0000-344.30-01 RESD. TIME OF DAY-URBAN - - - (189) - - - -502-0000-344.30-05 RESD. TIME OF DAY-RURAL - ------ -502-0000-344.31-01 RESIDENTIAL BASIC-URBAN (12,510) (15,750) (19,818) (14,038) (16,380) - - (16,380)502-0000-344.31-05 RESIDENTIAL BASIC-RURAL (33,537) (33,761) (37,586) (34,585) (37,191) - - (37,191)502-0000-344.32-01RESD. ENG. TIME DAY-URBAN (94,425) (96,825) (99,034) (101,002) (100,698) - - (100,698)502-0000-344.32-05 RESD. ENG. TIME DAY-RURAL (491,605) (509,760) (497,094) (545,279) (530,149) - - (530,149)502-0000-344.33-05 RESD. ADMIN.-RURAL (1,613) (1,852) (819) (2,239) (1,926) - - (1,926)502-0000-344.36-01 LARGE COMM TIME DAY-URBAN (14,902) (14,676) (15,749) (15,781) (15,262) - - (15,262)502-0000-344.36-05 LARGE COMM TIME DAY-RURAL - ------ -502-0000-344.37-05 LARGE COMM ADMIN-RURAL (49,190) (22,414) (51,660) (51,928) (23,310) - - (23,310)502-0000-344.38-01 SMALL COMM TIME DAY-URBAN (29,764) (33,308) (33,739) (43,638) (34,640) - - (34,640)502-0000-344.38-05 SMALL COMM TIME DAY-RURAL (31,739) (47,915) (32,774) (53,302) (49,832) - - (49,832)502-0000-344.39-05 SMALL COMM. ADMIN-RURAL (24,260) (25,620) (27,425) (30,101) (26,645) -- (26,645)502-0000-344.40-01 GEN. SERVICE SMALL-URBAN (2,573,915) (2,806,988) (2,479,834) (3,068,883) (2,919,266) - - (2,919,266)502-0000-344.40-05 GEN. SERVICE SMALL-RURAL (1,154,725) (1,272,638) (1,116,803) (1,453,401) (1,323,544) - - (1,323,544)502-0000-344.50-01 GEN. SERVICE LARGE-URBAN (2,184,696) (2,453,633) (2,408,804) (2,671,179) (2,551,778) - - (2,551,778)502-0000-344.50-05 GEN. SERVICE LARGE-RURAL (910,125) (951,525) (990,624) (1,053,155) (989,586) - - (989,586)502-0000-344.60-01 MUNICIPAL-URBAN (265,900) (300,427) (292,882) (314,709) (312,444) - - (312,444)502-0000-344.60-05 MUNICIPAL-RURAL (75,396) (76,760) (88,269) (87,577) (79,830) - - (79,830)502-0000-344.70-01 OUTDOOR AREA LIGHT-URBAN (5,444) (6,169) (3,000)(7,766) (6,415) - - (6,415)502-0000-344.70-05 OUTDOOR AREA LIGHT-RURAL (2,888) (3,324) (2,300)(2,788) (3,457) - - (3,457)502-0000-344.80-01 WIND POWER URBAN (30,355) (31,708) (32,786) (30,230)(32,976) - - (32,976)502-0000-344.80-05 WIND POWER RURAL (24,493) (26,082) (26,648) (19,096) (27,125) - - (27,125)502-0000-344.90-01RESIDENTIAL-URBAN - - ----- -502-0000-344.90-05 RESIDENTIAL-RURAL - ------ -502-0000-344.91-01 SMALL COMML-URBAN - ------ -502-0000-344.91-05 SMALL COMML-RURAL - - - - - - - -Attachment F - Page 35 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-0000-349.10-00 POLE RENTAL (9,474) - (9,000) (14,212) (9,000) - - (9,000)502-0000-349.30-00VEHICLE WORK ORDERS - - ----- -502-0000-349.35-00 FIELD WORK ORDERS (584,937) (371,906) (400,000) (190,287) (400,000) - - (400,000)502-0000-349.40-00 DEVELOPMENT FEES - ------ -502-0000-349.50-00 METER READING (34,000) (34,000) (40,000) (40,000)(40,000) - - (40,000)502-0000-361.00-00 INTEREST EARNINGS (68,640) (145,417) (50,000) (293,049) (105,000) - - (105,000)502-0000-361.10-00INTERGOVERNMENTAL EPURA - - ----- -502-0000-361.20-00 DELINQUENCY CHARGES (18,566) (19,585) (14,000) (23,942) (15,000) - - (15,000)502-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -502-0000-363.20-00BUILDINGS (292)- ------502-0000-380.20-00 OTHER (370,316) (166,748) (50,000) (77,425) (35,000) - - (35,000)502-0000-380.20-50 FIBEROPTIC LEASE (88,579) (63,725) (71,578) (54,320) (67,500) - - (67,500)502-0000-380.20-70 SPECIAL INITIAL READS (13,501) (13,175) (13,000)(13,020) (10,000) - - (10,000)502-0000-380.30-00 SALES OF FIXED ASSETS - (78,469)----- -502-0000-380.40-00GAIN/LOSS REVENUE -100----- -502-0000-385.50-00 LOAN TO COMM REINVESTMENT - ------ -502-0000-388.40-00 REVENUE BOND PROCEEDS - - - (30,030,000) - - - -502-0000-388.70-00 CAPITAL LEASE PROCEEDS - - (125,000) (111,757) - - --502-0000-388.80-00 BOND PREMIUMS (DISCOUNT) - - - (3,531,812)--- -502-0000-391.91-36 EMERGENCY RESPONSE SYSTEM - ------ -502-0000-391.91-38COMMUNITY CENTER FUND - - ----- -502-0000-391.91-44TRAILS EXPANSION FUND - - ----- -502-0000-391.91-60 STREET IMPROVEMENT FUND - ------ -502-0000-391.92-04 COMMUNITY REINVESTMENT - ------ -502-0000-391.92-36 EMERGENCY RESPONSE SYSTEM - ------ -502-0000-391.92-38COMMUNITY CENTER FUND - - ----- -502-0000-391.92-44 TRAIL EXPANSION FUND - - - - - - - -502-0000-391.92-60 STREET IMPROVEMENT FUND - -------502-0000-391.96-25 INFORMATION TECH SERVICE (365,703) ------ -502-0000-391.96-35 VEHICLE REPLACEMENT FUND - (2,139,306) (62,329) ---- -502-6100-520.28-08 PURCHASED POWER SUPPLY 7,279,458 7,600,340 7,469,296 8,073,001 7,904,354 - - 7,904,354502-6100-520.28-18 WIND POWER 61,525 62,049 73,382 61,525 70,000 - - 70,000502-6100-520.28-19 WHEELING CHGS-FR HYDRO 9,140 7,860 12,128 7,860 9,500 - - 9,500502-6301-540.11-01 SUPERVISORS 33,457 34,813 35,228 37,520 37,138 - - 37,138502-6301-540.11-02 REGULAR STAFF 1,268,867 1,226,268 1,471,024 1,476,631 1,851,125 - - 1,851,125502-6301-540.11-03 SEASONAL STAFF 14,774 298----- -502-6301-540.11-04STAFF OVERTIME 192,335 131,809 180,000 249,539 180,000 - - 180,000502-6301-540.11-05 SEASONAL OVERTIME 162 ------ -502-6301-540.13-01 CELL PHONE 17,707 12,935 12,488 15,176 19,186 - - 19,186502-6301-540.13-03VEHICLE ALLOWANCE - - ----- -502-6301-540.14-11 MEDICAL INSURANCE 217,098 230,242 292,440 295,932382,934 - - 382,934502-6301-540.14-12 LIFE INSURANCE 1,940 2,091 4,506 2,625 6,268 - - 6,268502-6301-540.14-14 EMPLOYEE ASSISTANCE PROG 1,005 976 1,144 1,215 1,418 - - 1,418502-6301-540.14-15 DENTAL INSURANCE 16,012 15,699 19,000 21,483 26,503- - 26,503502-6301-540.14-16 VISION INSURANCE 3,062 2,799 4,518 3,487 6,031 -- 6,031502-6301-540.14-17 MASA 1,059 1,298 1,887 1,445 2,560 - - 2,560502-6301-540.14-18 TELEPHONE DOC 879 890 915 1,095 1,241 - - 1,241502-6301-540.14-21 TAXES/FICA-MEDICARE 114,657 104,989 128,998 142,415 158,222 - - 158,222502-6301-540.14-31 RETIREMENT/ICMA 401(A) - ------ -502-6301-540.14-32 RETIREMENT/PERA 198,812 186,585 206,356 254,784 283,352 - - 283,352502-6301-540.14-41 WORKERS' COMPENSATION 18,872 12,994 17,960 20,20923,018 - - 23,018502-6301-540.14-59 OTHER BENEFITS - - - 733 - - - -502-6301-540.14-90 PENSION BENEFIT EXPENSE 472,019 470,839----- -502-6301-540.14-99 SALARY CAPITAL CONTRA ACT (306,624) (295,073) - ---- -502-6301-540.21-01PROPERTY 1,8832,175----- -502-6301-540.21-02 LIABILITY 10,907 13,556 17,019 13,792 15,048 - - 15,048502-6301-540.21-50 UNEMPLOYMENT - ------ -502-6301-540.22-02 ENGINEERING 27,695 2,114 30,000 1,921 30,000 13,080-43,080502-6301-540.22-13 CONTRACT/SKILLED SERVICES - 10,348 5,000 12,625 25,000 - - 25,000Attachment F - Page 36 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-6301-540.22-14 LAB TESTING 6,853 4,339 8,000 4,841 8,000 - - 8,000502-6301-540.22-24 GIS 113,073 133,113 129,550 168,552 135,000 - - 135,000502-6301-540.22-26 INSURANCE CLAIMS 20,893 27 25,000 - 25,000 - - 25,000502-6301-540.22-30 LAND USE FEES 1,001 1,022 3,000 1,044 3,000 - - 3,000502-6301-540.22-98 OTHER 6,018 8,246 6,859 8,286 8,500 - - 8,500502-6301-540.24-02 REAL PROPERTY 2,400 2,400 2,400 2,400 2,400 - - 2,400502-6301-540.25-01 MAINTENANCE CONTRACTS 29,715 30,075 52,000 38,63952,000 - - 52,000502-6301-540.25-02 BUILDINGS 9,838 1,304 10,000 9,246 10,000 - - 10,000502-6301-540.25-05 MACHINERY/TOOLS 3,304 2,597 3,500 1,243 3,500 - - 3,500502-6301-540.25-06METERS - - ------502-6301-540.25-07 TRANSFORMER - 1,218 10,000 - 10,000 - - 10,000502-6301-540.25-08 LABORATORY - - - - - - - -502-6301-540.25-30 STREET LIGHTS 644 - 50,000 7,733 50,000 2,268 - 52,268502-6301-540.25-31 SUBSTATION 75,626 91,676 170,000 80,590 110,000 39,947 - 149,947502-6301-540.25-32 POWER LINE MAINTENANCE 491,251 517,068 969,613 469,703 600,000 223 - 600,223502-6301-540.25-33 INACTIVE UNDERGROUND MAIN 190,628 344,699 - - - - - -502-6301-540.25-34 CUSTOMER SERVICE LINES - (1) - 1,529 - - - -502-6301-540.25-98 OTHER EQUIPMENT/MACHINERY - - 1,500 - 1,500 - - 1,500502-6301-540.26-01 OFFICE SUPPLIES 39 833 700 398700 - - 700502-6301-540.26-04 FREIGHT/SHIPPING 157 92 1,000 578 1,000 - - 1,000502-6301-540.26-05 JANITORIAL 312 481 500 348 500 - - 500502-6301-540.26-06 SMALL TOOLS 14,701 29,382 15,000 15,484 20,000 - - 20,000502-6301-540.26-07 SMALL HARDWARE 1,220 2,265 5,000 2,255 5,000 - - 5,000502-6301-540.26-19 TRAFFIC CONTROL 1,575 2,983 10,000 2,028 10,000 - - 10,000502-6301-540.26-20 ELECTRICAL 2,174 2,418 5,000 1,011 5,000 - - 5,000502-6301-540.26-33 DATA PROCESSING EQUIPMENT - 9,695 10,000 6,134 20,000 - - 20,000502-6301-540.26-34 METER 269,607 16,801 38,900 7,045 35,000 - - 35,000502-6301-540.26-48 SHOP EQUIPMENT 2,159 94,000 2,191 4,000 - - 4,000502-6301-540.26-55 STREET LIGHTS 10,976 6,039 35,532 5,832 15,000 - - 15,000502-6301-540.26-57OVERHEAD LINES - - ----- -502-6301-540.27-01 PERSONAL SAFETY EQUIPMENT 47,764 60,818 55,000 66,015 75,000 - - 75,000502-6301-540.27-03VEHICLE ALLOWANCE - - ----- -502-6301-540.27-04 EDUCATION/TRAINING - 57,935 82,100 45,435 70,000 - -70,000502-6301-540.27-06 EMPLOYEE RECOGNITION - ------ -502-6301-540.27-07 MILEAGE REIMBURSEMENT - - - 28 - - - -502-6301-540.27-15 TEAM BUILDING EXP - ------ -502-6301-540.27-21EMPLOYEE RECRUITMENT - - - - - - - -502-6301-540.29-90 SHORT/OVER INVENTORY ACCT - (1,000) - 4,952 - - - -502-6301-540.29-95DEPRECIATION 747,992984,979----- -502-6301-540.29-97 ACCUMULATED PLANT - ------ -502-6401-550.11-01 SUPERVISORS 46,207 68,127 67,335 72,720 72,683 - - 72,683502-6401-550.11-02 REGULAR STAFF 137,834 136,078 138,103 140,531 149,418 - - 149,418502-6401-550.11-03 SEASONAL STAFF 3,131 ------ -502-6401-550.11-04 STAFF OVERTIME 12,175 13,342 13,000 16,360 13,000 --13,000502-6401-550.11-05 SEASONAL OVERTIME 54 - 75 - 75 --75502-6401-550.13-01 CELL PHONE 576 354 370 370 370 - - 370502-6401-550.13-03VEHICLE ALLOWANCE - - ----- -502-6401-550.14-11 MEDICAL INSURANCE 35,898 47,651 49,081 42,178 45,547 - - 45,547502-6401-550.14-12 LIFE INSURANCE 298 371 801 360 899 - - 899502-6401-550.14-14 EMPLOYEE ASSISTANCE PROG 180 196 203 192 203 - - 203502-6401-550.14-15 DENTAL INSURANCE 2,637 3,208 3,517 3,267 3,563 - - 3,563502-6401-550.14-16 VISION INSURANCE 527 628 906 594 794 - - 794502-6401-550.14-17 MASA 145 373 367 281 342 - - 342502-6401-550.14-18 TELEPHONE DOC 157 182 178 173166 - - 166502-6401-550.14-21 TAXES/FICA-MEDICARE 15,153 16,247 16,717 17,122 17,991 - - 17,991502-6401-550.14-31 RETIREMENT/ICMA 401(A) - ------ -502-6401-550.14-32 RETIREMENT/PERA 26,087 29,047 28,144 30,662 32,219-- 32,219502-6401-550.14-41 WORKERS' COMPENSATION 883 578 673 861 1,021 - - 1,021502-6401-550.14-59 OTHER BENEFITS - ------ -Attachment F - Page 37 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-6401-550.14-90 PENSION BENEFIT EXPENSE 61,936 73,298 - - - - - -502-6401-550.14-99SALARY CAPITAL CONTRA ACT - - ----- -502-6401-550.21-02 LIABILITY 1,072 1,267 1,591 1,289 1,277 - - 1,277502-6401-550.21-50 UNEMPLOYMENT - ------ -502-6401-550.22-09 INFO TECHNOLOGY SERVICES - ------ -502-6401-550.22-10BANK FEES - - 500---- -502-6401-550.22-13CONTRACT/SKILLED SERVICES - - ----- -502-6401-550.22-26INSURANCE CLAIMS - - ----- -502-6401-550.22-98 OTHER 3,556 650 1,157 657 1,450 - - 1,450502-6401-550.23-01 PUBLICATION FEES - - - - - ---502-6401-550.24-01 EQUIPMENT 2,668 2,862 1,200 2,743 2,000 - - 2,000502-6401-550.24-03 LEASE - 1,736 4,505 1,736 1,800 - - 1,800502-6401-550.25-01 MAINTENANCE CONTRACTS 7,496 9,200 8,250 10,043 8,600 - - 8,600502-6401-550.25-03 FURNITURE/FIXTURES - ------ -502-6401-550.25-98 OTHER EQUIPMENT/MACHINERY - - 500 269 500 - - 500502-6401-550.26-01 OFFICE SUPPLIES 7,293 7,341 3,500 5,782 4,000 - - 4,000502-6401-550.26-02 POSTAGE 41,981 39,075 39,908 39,859 44,000 - - 44,000502-6401-550.26-03 PRINTING/FORMS 9,020 2,650 26,132 1,935 5,650 - - 5,650502-6401-550.26-04 FREIGHT/SHIPPING 1,605 1,506 750 881750 - - 750502-6401-550.26-17 CATERING/SPEC CIRCUMSTANC 38 54 750 - 750 - - 750502-6401-550.26-23 FURNITURE/FIXTURES - 1,874 3,761 2,391 2,000 - - 2,000502-6401-550.26-32 DATA PROCESSING SOFTWARE 65 - 2,833 160 3,000 - - 3,000502-6401-550.26-33 DATA PROCESSING 1,760 838 5,200 3,594 1,500 - - 1,500502-6401-550.26-42 OFFICE EQUIPMENT - - 750 630 500 - - 500502-6401-550.26-46 COMMUNICATION EQUIPMENT - ------ -502-6401-550.27-04 EDUCATION/TRAINING 124 - 9,300 776 9,500 - - 9,500502-6401-550.27-05 MEMBER DUES/SUBSCRIPTIONS 195 - 500 - 500 - - 500502-6401-550.27-06 EMPLOYEE RECOGNITION - -250 - 540 - - 540502-6401-550.27-07 MILEAGE REIMBURSEMENT - - 150 - 150 - - 150502-6401-550.27-15 TEAM BUILDING EXP - ------ -502-6401-550.27-21 EMPLOYEE RECRUITMENT - ------ -502-6401-550.29-07 UNCOLLECTIBLE ACCOUNTS 24,360 19,905 15,000 30,988 25,000 - - 25,000502-6401-550.29-25 PROMOTION - ------ -502-6401-550.29-31 UNCOLLECTED TAXES - ------ -502-6501-560.11-01 SUPERVISORS 154,756 166,044 161,616 160,913 160,931- - 160,931502-6501-560.11-02 REGULAR STAFF 367,330 401,433 408,651 407,924 452,286 - - 452,286502-6501-560.11-03SEASONAL STAFF - ------ -502-6501-560.11-04 STAFF OVERTIME 22,564 22,921 25,000 7,638 20,000 - - 20,000502-6501-560.13-01 CELL PHONE 3,844 2,425 2,574 2,246 2,497 - - 2,497502-6501-560.13-03 VEHICLE ALLOWANCE - - - - 240 - - 240502-6501-560.14-11 MEDICAL INSURANCE 69,704 72,296 73,422 65,829 86,121 - - 86,121502-6501-560.14-12 LIFE INSURANCE 696 824 1,603 820 1,847 - - 1,847502-6501-560.14-14 EMPLOYEE ASSISTANCE PROG 395 373 407 348 418 - - 418502-6501-560.14-15 DENTAL INSURANCE 6,217 6,350 6,739 6,803 8,423 - - 8,423502-6501-560.14-16 VISION INSURANCE 1,243 1,234 1,886 1,217 1,799 -- 1,799502-6501-560.14-17 MASA 331 484 735 562 754 - - 754502-6501-560.14-18 TELEPHONE DOC 324 321 356 306 366 - - 366502-6501-560.14-21 TAXES/FICA-MEDICARE 39,771 43,181 45,538 42,712 48,459 - - 48,459502-6501-560.14-31 RETIREMENT/ICMA 401(A) 10,876 10,923 5,438 9,681 3,473 - - 3,473502-6501-560.14-32 RETIREMENT/PERA 62,498 70,794 70,054 69,626 81,198-- 81,198502-6501-560.14-35 RETIREMENT/ F.P.P.A - ------ -502-6501-560.14-41 WORKERS' COMPENSATION 2,530 1,713 2,891 3,144 3,886- - 3,886502-6501-560.14-59OTHER BENEFITS - - ----- -502-6501-560.14-90 PENSION BENEFIT EXPENSE 148,383 178,645 - ---- -502-6501-560.14-99 SALARY CAPITAL CONTRA ACT - ------ -502-6501-560.21-01 PROPERTY 27,153 27,218 30,345 34,305 38,568 - - 38,568502-6501-560.21-02 LIABILITY 5,591 7,157 8,985 7,282 6,807 - - 6,807502-6501-560.22-01 AUDITING 20,588 21,250 23,000 23,000 16,667 - - 16,667502-6501-560.22-02 ENGINEERING 8,915 1,485 15,000 - 15,375 - - 15,375Attachment F - Page 38 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-6501-560.22-06 MEDICAL 1,342 1,275 2,000 3,663 2,050 - - 2,050502-6501-560.22-07 RECORDING FEES - 27 250 56 256 - - 256502-6501-560.22-08 LEGAL 14,330 11,569 25,000 2,955 25,000 - - 25,000502-6501-560.22-09 INFO TECHNOLOGY SERVICES 87,371 109,729 122,019 122,019 157,659 - - 157,659502-6501-560.22-10 BANK SERVICE 1,809 2,999 2,500 2,987 2,500 - - 2,500502-6501-560.22-24 GIS - - 40,000 18,685 10,000 - - 10,000502-6501-560.22-33 DATA PROCESSING - ------ -502-6501-560.22-89 UTILITY FINANCIAL STUDIES - 5,862 46,355 46,245 - 110 - 110502-6501-560.22-98 OTHER 36,967 29,540 70,433 35,651 60,400 9,430 - 69,830502-6501-560.23-01 PUBLICATION FEES 555 2,778 7,000 1,958 7,000 --7,000502-6501-560.24-01 EQUIPMENT - ------ -502-6501-560.24-02 REAL PROPERTY 85,943 85,994 90,000 86,019 90,000 - -90,000502-6501-560.24-03 LEASE - ------ -502-6501-560.25-01 MAINTENANCE CONTRACTS 41,307 43,836 93,026 42,12477,836 - - 77,836502-6501-560.25-02 BUILDINGS - 314 1,000 - 1,000 - - 1,000502-6501-560.25-03 FURNITURE/FIXTURES - - 1,000 - 1,000 - - 1,000502-6501-560.25-04 VEHICLE EQUIPMENT 56,212 4,976 50,000 11,557 25,000- - 25,000502-6501-560.25-05 MACHINERY/TOOLS - 419 500 - 500 - - 500502-6501-560.25-09 VEHICLE REPAIRS-FLEET SHP 196,051 246,322 130,000 261,940111,189 - - 111,189502-6501-560.25-44 FUTURE VEHICLE PURCHASE 400,780 ------ -502-6501-560.25-98 OTHER EQUIPMENT/MACHINERY - - 500 - 500 - - 500502-6501-560.26-01 OFFICE SUPPLIES 17,393 13,053 20,000 12,619 20,000-- 20,000502-6501-560.26-02 POSTAGE 3,468 1,689 8,000 951 8,000 - - 8,000502-6501-560.26-03 PRINTING/FORMS 182 1,992 1,000 305 1,000 - - 1,000502-6501-560.26-06 MACHINERY/TOOLS - - 500 321 500 - - 500502-6501-560.26-13 MEDICAL 1,691 1,791 2,500 1,701 2,500 - - 2,500502-6501-560.26-14LABORATORY - - ----- -502-6501-560.26-15 EXHIBIT/DISPLAY 142,027 113,259130,000 113,844 130,000 41,820 - 171,820502-6501-560.26-17 CATERING/SPEC CIRCUMSTANC 3,421 4,099 4,000 5,9994,000 - - 4,000502-6501-560.26-23 FURNITURE/FIXTURES 538 897 5,000 1,242 5,000 - - 5,000502-6501-560.26-25 ENERGY EFFICIENCY 16,391 48,068 100,000 37,128 100,000 64,256 - 164,256502-6501-560.26-32 DATA PROCESSING SOFTWARE 2,741 3,817 20,000 4,14820,000 - - 20,000502-6501-560.26-33 DATA PROCESSING EQUIPMENT 7,457 7,936 10,000 8,107 10,000 - - 10,000502-6501-560.26-39 FUEL & OIL (22,091) 60,295 50,000 65,344 10,000 - - 10,000502-6501-560.26-42 OFFICE EQUIPMENT 340 - 3,000 - 3,000 - - 3,000502-6501-560.26-43 HEAVY EQUIPMENT - - 2,000 - 500 - - 500502-6501-560.26-46COMMUNICATION EQUIPMENT - 14,863 20,000 8,507 20,000 - - 20,000502-6501-560.27-02 UNIFORM ALLOWANCE 1,150 42 2,000 20 2,000 - - 2,000502-6501-560.27-03VEHICLE ALLOWANCE - - ----- -502-6501-560.27-04 EDUCATION/TRAINING 57,088 8,316 19,900 16,634 12,000 - - 12,000502-6501-560.27-05 MEMBER DUES/SUBSCRIPTIONS 12,067 11,874 13,000 11,716 11,000 - - 11,000502-6501-560.27-06 EMPLOYEE RECOGNITION 1,873 2,376 3,500 2,109 4,000- - 4,000502-6501-560.27-07 MILEAGE REIMBURSEMENT 236 - 500 28 500 - - 500502-6501-560.27-10 MEAL REIMBURSEMENT-EMERG. 1,517 - 2,000 130 2,000 --2,000502-6501-560.27-11 EMPLOYEE HOME OWNERSHIP - - - - 20,000 -- 20,000502-6501-560.27-15 TEAM BUILDING EXP - ------ -502-6501-560.27-21 EMPLOYEE RECRUITMENT - ------ -502-6501-560.28-01 TELEPHONE 7,432 8,753 8,000 9,129 9,000 - - 9,000502-6501-560.28-02 NATURAL GAS 6,071 6,540 9,000 7,523 9,000 - - 9,000502-6501-560.28-03 ELECTRICAL ENERGY 38,954 48,775 53,000 53,363 53,000 - - 53,000502-6501-560.28-04 WATER 3,118 3,427 4,500 3,483 4,500 - - 4,500502-6501-560.28-05 SEWER 707 1,580 1,500 1,498 1,500 - - 1,500502-6501-560.28-06 TRASH DISPOSAL 10,255 12,245 13,000 14,463 13,000 --13,000502-6501-560.29-06 INTEREST ON DEPOSITS 848 3,054 1,200 3,2001,200 - - 1,200502-6501-560.29-08 PAYMENT IN LIEU OF TAXES 5,704 8,976 9,952 9,952 6,609 - - 6,609502-6501-560.29-09 PUC GROSS RECEIPT TAXES 14,558 15,653 16,000 16,420 16,000 - - 16,000502-6501-560.29-10 FRANCHISE FEES 249,454 266,724 278,143 278,143 280,886 - - 280,886502-6501-560.91-28HOUSING - - ----- -502-6600-491.90-01 GENERAL 1,646,929 1,731,228 1,772,928 1,772,928 1,720,029 - - 1,720,029Attachment F - Page 39 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-6600-491.90-04 COMMUNITY REINVESTMENT - ------ -502-6600-491.90-06MEDICAL INSURANCE - - ----- -502-6600-491.90-07MUSEUM - - ----- -502-6600-491.90-29FIRE SERVICE FUND - - ----- -502-6600-491.90-35 VEHICLE REPLACEMENT - ------ -502-6600-491.92-31URBAN RENEWAL AUTHORITY - - ----- -502-6700-470.22-10 BANK SERVICE 150 150 400 150 400 - - 400502-6700-470.29-67 AMORT EXP/BOND ISSUE COST - - - 193,635 - - - -502-6700-470.41-01 PRINCIPAL ON BONDS - - 320,000 320,000 355,000 - - 355,000502-6700-470.41-02 INTEREST ON BONDS 151,157 139,661 129,813 139,5971,166,498 --1,166,498502-6700-470.41-05 PRINCIPAL/CAPITAL LEASE - - 15,500 17,558 13,431 - -13,431502-6700-470.41-06 INTEREST/CAPITAL LEASE - - 4,500 472 4,599 - - 4,599502-6900-347.10-01 URBAN CHGS - - - (7,236) (841,820) - - (841,820)502-6900-347.10-05 RURAL CHGS - ------ -502-6900-347.40-01URBAN CHGS - - ----- -502-6900-347.40-05 RURAL CHGS - ------ -502-6900-347.50-01URBAN CHGS - - ----- -502-6900-347.50-05 RURAL CHGS - ------ -502-6900-349.35-00 FIELD WORK ORDERS - - - ---- -502-6900-363.20-00 BUILDINGS - - - (2,745) - - - -502-6900-380.20-00OTHER - - ----- -502-6900-380.20-50 FIBEROPTIC LEASE - ------ -502-6900-380.30-00 SALES OF FIXED ASSETS - ------ -502-6900-669.11-01SUPERVISORS - - ----- -502-6900-669.11-02 REGULAR STAFF - - 214,567 - - - - -502-6900-669.11-04 STAFF OVERTIME - ------ -502-6900-669.13-01CELL PHONE - -2,800---- -502-6900-669.14-11 MEDICAL INSURANCE - -52,420-----502-6900-669.14-12LIFE INSURANCE - - 315---- -502-6900-669.14-14 EMPLOYEE ASSISTANCE PROG - - 160 - - - - -502-6900-669.14-15DENTAL INSURANCE - -3,795---- -502-6900-669.14-16VISION INSURANCE - - 717---- -502-6900-669.14-17 MASA - - 3,465---- -502-6900-669.14-18TELEPHONE DOC - -1,680---- -502-6900-669.14-21 TAXES/FICA-MEDICARE - - 16,415---- -502-6900-669.14-31 RETIREMENT/ICMA 401(A) - ------ -502-6900-669.14-32RETIREMENT/PERA - - 29,396---- -502-6900-669.14-41 WORKERS' COMPENSATION - - 2,260 (111) - - - -502-6900-669.14-99SALARY CAPITAL CONTRA ACT - - ----- -502-6900-669.21-01PROPERTY - - ----- -502-6900-669.21-02LIABILITY - - ----- -502-6900-669.22-02ENGINEERING - -40,000---- -502-6900-669.22-07 RECORDING FEES - - - 68 - - - -502-6900-669.22-08 LEGAL - - 25,000 6,890 15,000 - - 15,000502-6900-669.22-09 INFO TECHNOLOGY SERVICES - - - 550 - ---502-6900-669.22-10 BANK SERVICE - - - 569 - - - -502-6900-669.22-13CONTRACT/SKILLED SERVICES - - ----- -502-6900-669.22-16DESIGNING - - ----- -502-6900-669.22-17INTERNET SERVICE FEES - - ----- -502-6900-669.22-24 GIS - - 50,000 - 50,000 - - 50,000502-6900-669.22-33 DATA PROCESSING - ------ -502-6900-669.22-98 OTHER - - 610,010 401,750 643,872 43,398 - 687,270502-6900-669.23-01 PUBLICATION FEES - - 15,000 1,869 5,000 - - 5,000502-6900-669.23-02 ADVERTISING MEDIA - - 15,000 8,500 - 7,000 - 7,000502-6900-669.23-03 ADVERTISING PRODUCTION - - 20,000 14,380 - - - -502-6900-669.23-04 ADVER/PROMO/PROJ/RESEARCH - - - - 35,000 - - 35,000502-6900-669.23-05 MAIN/PHONE ANSWERING - - - 250 15,000 - - 15,000502-6900-669.23-06 ADVERTISING SUPPLIES - - 40,000 3,901 - ---502-6900-669.23-08 MARKETING RESEARCH - ------ -Attachment F - Page 40 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 502-6900-669.24-01 EQUIPMENT - ------ -502-6900-669.24-02REAL PROPERTY - - ----- -502-6900-669.24-03 LEASE - ------ -502-6900-669.25-01 MAINTENANCE CONTRACTS - - - 5,322 5,000 - - 5,000502-6900-669.25-02 BUILDINGS - - - 539 - - - -502-6900-669.25-32OVERHEAD - - ----- -502-6900-669.25-33 UNDERGROUND - ------ -502-6900-669.26-01 OFFICE SUPPLIES - - - 315 - - - -502-6900-669.26-04 FREIGHT/SHIPPING - - - 46 - - - -502-6900-669.26-06 MACHINERY/TOOLS - - - 2,458 - ---502-6900-669.26-07 SMALL HARDWARE - - - 121 - - - -502-6900-669.26-17 CATERING/SPEC CIRCUMSTANC - - - 1,044 - - - -502-6900-669.26-32 DATA PROCESSING SOFTWARE - - - 459 - - - -502-6900-669.26-33 DATA PROCESSING EQUIPMENT - - 10,000 5,475 5,000 - -5,000502-6900-669.26-39 FUEL & OIL - - - 64 - - - -502-6900-669.26-42 OFFICE EQUIPMENT - - - 172 - - - -502-6900-669.26-46 COMMUNICATION EQUIPMENT - ------ -502-6900-669.26-95 OTHER EQUIPMENT - ------ -502-6900-669.27-04 EDUCATION/TRAINING - - - 598600 - - 600502-6900-669.27-15 TEAM BUILDING EXP - ------ -502-6900-669.27-21 EMPLOYEE RECRUITMENT - ------ -502-6900-669.28-01 TELEPHONE - - 144,000 21,000 9,000 6,000 - 15,000502-6900-669.28-02 NATURAL GAS - - - 370 9,000 - - 9,000502-6900-669.28-03 ELECTRICAL ENERGY - - - 298 10,000 - - 10,000502-6900-669.28-04 WATER - - - - 10,000 - - 10,000502-6900-669.28-05 SEWER - - - 90 1,500 - - 1,500502-6900-669.28-06 TRASH DISPOSAL - - - 561 3,000 - - 3,000502-6900-669.29-95 ACCUMULATED DEPRECIATION - -------502-7001-580.32-21 NEW BUILDINGS - - 1,250,000 25,657 - 18,168 1,206,175 1,224,343502-7001-580.32-22BUILDING REMODELING - - ----- -502-7001-580.33-30 STATION EQUIPMENT - ------ -502-7001-580.33-31 FURNITURE/FIXTURES - ------ -502-7001-580.33-32 OFFICE EQUIPMENT - - - - 150,000 - - 150,000502-7001-580.33-33 DATA PROCESSING EQUIPMENT - - 30,000 201,505 - - - -502-7001-580.33-34 METERS - 411,530 245,880 87,200 50,000 15,000 143,680208,680502-7001-580.33-35 TRANSFORMERS - 129,633 178,191 177,717 50,000 32,602 (32,602) 50,000502-7001-580.33-36COMMUNICATION EQUIPMENT - - 195,000 134,529 - - 47,229 47,229502-7001-580.33-37 LABORATORY EQUIPMENT - ------ -502-7001-580.33-38 SHOP EQUIPMENT - ------ -502-7001-580.33-39 STORES EQUIPMENT - ------ -502-7001-580.33-41 TOOLS - 32,681 32,957 18,694 15,000 - - 15,000502-7001-580.33-98 OTHER EQUIPMENT - 47,586 147,000 130,804 200,000 - -200,000502-7001-580.34-42 TRUCKS - 39,754 180,000 - 440,000 133,423 46,577 620,000502-7001-580.34-98 OTHER MACHINERY/EQUIPMENT - ------ -502-7001-580.35-55 STREET LIGHTS - 33,066 36,790 16,790 20,000 -20,000 40,000502-7001-580.35-56 POLES/TOWERS/FIXTURES - ------ -502-7001-580.35-57 POWER LINE CONSTRUCTION 14,278 545,813 595,000 312,000 200,000 - 310,075 510,075502-7001-580.35-58 INACTIVE UNDERGROUND 7,568 82,482 - - - - - -502-7001-580.35-59 CUSTOMER SERVICE LINES - 140,313 433,118 339,382 300,000 44,280 - 344,280502-7001-580.35-62 UT SYSTEM MASTER PLAN - - - - - - - -502-7001-580.35-66 FIBER OPTIC INSTALL 29,249 287,040 1,859,415 2,035,982 260,000 745,271 22,018,567 23,023,838502-7001-580.37-01 SOFTWARE DEVELOPMENT - 36,077 483,107 22,160 - - 145,469 145,469502-7001-580.39-99 CAPITALIZATION CONTRA - (1,692,725)----- -503-0000-333.00-00 FEDERAL GRANT 1,196 2,629 - (784)(6,547,000) - - - (6,547,000)503-0000-334.20-00 OPERATING GRANT 199 330 - (286) - - - -503-0000-345.10-01 URBAN-RESIDENTIAL (1,785,564) (1,959,040) (1,925,611) (1,874,628) (2,037,400) - - (2,037,400)503-0000-345.10-05 RURAL-RESIDENTIAL (1,110,583) (1,212,578) (1,221,746) (1,200,685) (1,261,081) - - (1,261,081)503-0000-345.20-01 URBAN-COMMERCIAL (1,476,190) (1,704,320) (1,511,734) (1,675,023) (1,772,492) - - (1,772,492)503-0000-345.20-05 RURAL-COMMERCIAL (295,053) (362,888) (308,244) (376,178) (377,403) - - (377,403)Attachment F - Page 41 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 503-0000-345.30-00 BULK WATER (297,366) (302,639) (280,629) (223,686) (280,000) - - (280,000)503-0000-345.40-10 PEMPWCO WATER CHARGES - - - - (20,860) - - - (20,860)503-0000-349.35-00 FIELD WORK ORDERS (28,602) (106,106) - (6,963) - - --503-0000-349.60-01 PLANT DEVELOPMENT FEE (173,266) (413,986) (200,000) (378,830) (175,000) - - (175,000)503-0000-349.60-05 WATER RIGHTS (217,038) (521,916) (200,000) (726,630) (250,000) - - (250,000)503-0000-349.70-01 MATERIALS (8,110) (16,505) (10,000) (12,605) (5,000) - - (5,000)503-0000-349.70-05 METERS (18,835) (27,615) (20,000) (22,628) (15,000) - - (15,000)503-0000-349.80-00 FIRE SERVICES - (255) - (223) - - - -503-0000-361.00-00 INTEREST EARNINGS (60,028) (142,126) (30,000) (221,134) (105,000) - - (105,000)503-0000-362.00-00 GAIN SALE OF INVESTMENTS - - - - --- -503-0000-363.10-00LAND -(4,000)----- -503-0000-365.19-00 NON-PROFIT/COMM FOUNDATIO - (5,077)----- -503-0000-380.20-00 OTHER (68,998) (54,324) (40,000) (103,460) (40,000) - - (40,000)503-0000-380.20-05 FILING FEES (244) (364) - (392) (250) - - (250)503-0000-380.30-00 SALES OF FIXED ASSETS (214,479) (15,402) - - (400,000) - - (400,000)503-0000-380.40-00 GAIN/LOSS REVENUE 5,605 - - - - - - -503-0000-388.40-00 REVENUE BOND PROCEEDS - - - - (5,609,000) - - - (5,609,000)503-0000-388.70-00 CAPITAL LEASE PROCEEDS - - (20,000) (15,579) - - - -503-0000-391.91-01 GENERAL - ------ -503-0000-391.96-35 VEHICLE REPLACEMENT FUND - (551,956)----- -503-6100-520.28-07 PURCHASED WATER SUPPLY 98,192 106,625 202,200 105,523 202,200 - - 202,200503-6200-530.11-01 SUPERVISORS 11,614 12,039 12,194 12,995 12,855 - - 12,855503-6200-530.11-02 REGULAR STAFF 222,236 236,746 263,985 251,557 258,427 - - 258,427503-6200-530.11-04 STAFF OVERTIME 25,841 28,650 51,170 28,898 50,000 --50,000503-6200-530.13-01 CELL PHONE 3,268 2,917 3,806 3,326 3,326 - - 3,326503-6200-530.13-03VEHICLE ALLOWANCE - - ----- -503-6200-530.14-11 MEDICAL INSURANCE 39,388 42,245 48,248 45,900 50,940 - - 50,940503-6200-530.14-12LIFE INSURANCE 356 439 1,045 473 1,052 - - 1,052503-6200-530.14-14 EMPLOYEE ASSISTANCE PROG 208 215 265 223 238 - - 238503-6200-530.14-15 DENTAL INSURANCE 3,482 3,453 4,685 3,428 3,544 - - 3,544503-6200-530.14-16 VISION INSURANCE 710 690 1,167 673 794 - - 794503-6200-530.14-17 MASA 192 316 479 366 430 - - 430503-6200-530.14-18 TELEPHONE DOC 162 194 232 201 208 - - 208503-6200-530.14-21 TAXES/FICA-MEDICARE 19,527 21,042 25,043 22,325 24,578 - - 24,578503-6200-530.14-32 RETIREMENT/PERA 33,931 37,231 37,837 39,472 44,016-- 44,016503-6200-530.14-41 WORKERS' COMPENSATION 4,735 4,965 6,260 8,146 9,392-- 9,392503-6200-530.14-59OTHER BENEFITS - - ----- -503-6200-530.14-90 PENSION BENEFIT EXPENSE 99,566 112,943----- -503-6200-530.14-99SALARY CAPITAL CONTRA ACT(67,001)- ----- -503-6200-530.21-02 LIABILITY 2,383 2,865 3,598 2,916 3,277 - - 3,277503-6200-530.22-14 LAB TESTING 19,529 27,436 53,925 28,291 36,530 - - 36,530503-6200-530.22-26INSURANCE CLAIMS - - ----- -503-6200-530.22-98 OTHER 1,101 759 920 767 1,360 - - 1,360503-6200-530.23-01 PUBLICATION FEES 249 - 2,000---- -503-6200-530.25-02 BUILDINGS 25,073 22,737 81,000 29,78666,500 - - 66,500503-6200-530.25-05 MACHINERY/TOOLS 16 - 200 - 200 - - 200503-6200-530.25-08 LABORATORY 1,448 3,773 17,200 6,728 24,000 4,928 - 28,928503-6200-530.25-15 GASB 62 MEMBRANE PURCHASE - 81,000 100,000 100,000 90,000 - - 90,000503-6200-530.25-23 PUMP 1,414 566 2,000 577 4,000 - - 4,000503-6200-530.25-26 STORAGE TANK 5,750 2,700 8,000 8,000 - - - -503-6200-530.25-98 OTHER EQUIPMENT/MACHINERY 12,306 11,949 42,000 31,474 44,000 - - 44,000503-6200-530.26-01 OFFICE SUPPLIES 125 - 700 81 700 - - 700503-6200-530.26-02 POSTAGE - 7 250 23 250 - - 250503-6200-530.26-03 PRINTING/FORMS - -300 - 300 - - 300503-6200-530.26-04 FREIGHT/SHIPPING - 202 1,000 120 1,000 - - 1,000503-6200-530.26-05 JANITORIAL - 376 450 384 450 - - 450503-6200-530.26-06 SMALL TOOLS 3,104 632 1,000 607 1,000 - - 1,000503-6200-530.26-07 SMALL HARDWARE 2,906 2,435 3,500 1,956 3,500 - - 3,500503-6200-530.26-09 CHEMICAL 138,721 130,528 130,000 115,512 140,000 - -140,000Attachment F - Page 42 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 503-6200-530.26-14 LABORATORY 35,011 37,685 31,600 33,418 37,000 - - 37,000503-6200-530.26-34 METER - 9,676 30,000 - 30,000 - - 30,000503-6200-530.26-40 PURIFICATION EQUIPMENT 132,055 37,405 20,500 18,820 62,000 - - 62,000503-6200-530.26-95 OTHER EQUIPMENT 3,313 - 4,000 - 4,000 - - 4,000503-6200-530.27-21 EMPLOYEE RECRUITMENT - ------ -503-6200-530.28-01 TELEPHONE 2,262 2,221 7,300 3,050 7,300 - - 7,300503-6200-530.28-02 NATURAL GAS 932 4,903 14,500 7,929 14,500 - - 14,500503-6200-530.28-03 ELECTRICAL ENERGY 62,986 61,238 76,000 62,905 76,000 - - 76,000503-6200-530.28-04 WATER 474 635 - 635 500 - - 500503-6200-530.28-05 SEWER 21,822 36,700 49,000 23,816 49,000 --49,000503-6200-530.28-11 PROPANE GAS 5,141 4,193 7,200 3,444 7,200 - - 7,200503-6300-540.11-01 SUPERVISORS 15,442 16,132 16,259 17,317 17,140 - - 17,140503-6300-540.11-02 REGULAR STAFF 551,147 606,503 591,007 615,278 812,867 - - 812,867503-6300-540.11-03 SEASONAL STAFF - - - 124 - - - -503-6300-540.11-04 STAFF OVERTIME 74,540 77,241 90,000 74,584 80,000 --80,000503-6300-540.11-05 SEASONAL OVERTIME - ------ -503-6300-540.13-01 CELL PHONE 9,619 7,964 8,635 8,795 11,995 - - 11,995503-6300-540.13-03VEHICLE ALLOWANCE - - ----- -503-6300-540.14-11 MEDICAL INSURANCE 101,240 103,520 123,680 117,843198,558 - - 198,558503-6300-540.14-12 LIFE INSURANCE 822 1,034 2,240 1,129 3,362 - - 3,362503-6300-540.14-14 EMPLOYEE ASSISTANCE PROG 488 520 569 542 761 - - 761503-6300-540.14-15 DENTAL INSURANCE 10,126 11,699 12,825 11,476 16,640- - 16,640503-6300-540.14-16 VISION INSURANCE 1,833 2,031 2,452 1,948 3,138 - - 3,138503-6300-540.14-17 MASA 555 678 1,027 786 1,373 - - 1,373503-6300-540.14-18 TELEPHONE DOC 420 468 498 485 666 - - 666503-6300-540.14-21 TAXES/FICA-MEDICARE 48,677 53,219 53,341 53,897 69,616 - - 69,616503-6300-540.14-32 RETIREMENT/PERA 82,941 94,396 83,196 95,015 124,671 - - 124,671503-6300-540.14-41 WORKERS' COMPENSATION 12,619 12,05614,640 18,372 21,532 - - 21,532503-6300-540.14-59 OTHER BENEFITS - ------ -503-6300-540.14-90 PENSION BENEFIT EXPENSE 243,380 302,380----- -503-6300-540.14-99 SALARY CAPITAL CONTRA ACT (57,102) (9,692)----- -503-6300-540.21-01 PROPERTY 3,212 3,831 1,938 2,191 2,150 - - 2,150503-6300-540.21-02 LIABILITY 5,244 6,858 8,610 6,977 6,482 - - 6,482503-6300-540.21-50 UNEMPLOYMENT - ------ -503-6300-540.22-02 ENGINEERING 94,187 7,466 19,950 4,934 24,750 - - 24,750503-6300-540.22-24 GIS 75,382 49,194 60,500 47,053 60,000 450 - 60,450503-6300-540.22-26INSURANCE CLAIMS - - 1,575 10,000 5,000 - - 5,000503-6300-540.22-98 OTHER 2,443 2,218 2,043 2,637 7,000 - - 7,000503-6300-540.24-02 REAL PROPERTY 10,199 10,199 10,199 10,199 10,200 - -10,200503-6300-540.24-03 LEASE 6,500 - 6,915 - 7,915 - - 7,915503-6300-540.25-01 MAINTENANCE CONTRACTS 25,374 9,716 10,000 4,140 12,000 - - 12,000503-6300-540.25-02 BUILDINGS 4,023 4,266 26,000 2,942 26,000 - - 26,000503-6300-540.25-04 VEHICLE EQUIPMENT 23,575 1,064 25,000 712 25,000 - -25,000503-6300-540.25-05 MACHINERY/TOOLS (56) 171 1,050 142 1,250 - - 1,250503-6300-540.25-06 METERS 549 714 1,500 1,798 1,500 -- 1,500503-6300-540.25-09 VEHICLE REPAIRS-FLEET SHP 40,395 62,841 45,000 80,830 71,735 - - 71,735503-6300-540.25-21 WATER SYSTEM 214,307 62,476 110,000 76,288 114,500- - 114,500503-6300-540.25-22 WATER HYDRANT - - 6,000 3,577 6,000 - - 6,000503-6300-540.25-23 PUMP 6,445 - 6,200 - 9,000 - - 9,000503-6300-540.25-34 CUSTOMER SERVICE LINES - 1,748 5,000 1,076 7,500 - -7,500503-6300-540.25-44 FUTURE VEHICLE PURCHASE 198,051 ------ -503-6300-540.25-98 OTHER EQUIPMENT/MACHINERY 8,972 15,657 39,800 32,545 14,800 - - 14,800503-6300-540.26-01 OFFICE SUPPLIES 2,502 2,740 4,000 1,662 4,000 - - 4,000503-6300-540.26-04 FREIGHT/SHIPPING 345 (6) 700 55700 - - 700503-6300-540.26-05 JANITORIAL - 451 450 496 350 - - 350503-6300-540.26-06 SMALL TOOLS 9,084 16,873 21,245 3,412 20,500 - - 20,500503-6300-540.26-07 SMALL HARDWARE 5,468 2,785 4,500 812 4,500 - - 4,500503-6300-540.26-08 LUMBER/PAINT 2,204 251 2,500 58 2,500 - - 2,500503-6300-540.26-13 MEDICAL 958 806 1,000 -1,000--1,000Attachment F - Page 43 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 503-6300-540.26-17 CATERING/SPEC CIRCUMSTANC 672 2,181 2,000 1,594 2,000 - - 2,000503-6300-540.26-23 FURNITURE/FIXTURES - 733 3,500 - 3,500 - - 3,500503-6300-540.26-25 ENERGY EFFICIENCY - - 1,500 - 1,500 - - 1,500503-6300-540.26-32 DATA PROCESSING SOFTWARE 4,719 2,008 9,667 4,056 8,500--8,500503-6300-540.26-33 DATA PROCESSING EQUIPMENT3,5046,41811,5004,762 11,500--11,500503-6300-540.26-34 METER-1,8828,0001,0818,000--8,000503-6300-540.26-39 FUEL & OIL26,45830,10418,000 31,267 18,000--18,000503-6300-540.26-42 OFFICE EQUIPMENT378-2,500-2,500--2,500503-6300-540.26-46 COMMUNICATION EQUIPMENT-1,6804,000-4,000--4,000503-6300-540.26-48 SHOP EQUIPMENT-9671,500-1,500--1,500503-6300-540.26-95 OTHER EQUIPMENT347508,0002,0438,000--8,000503-6300-540.27-01 PERSONAL SAFETY EQUIPMENT3,2342,92310,5003,555 14,000--14,000503-6300-540.27-21 EMPLOYEE RECRUITMENT--------503-6300-540.28-01 TELEPHONE3,3543,9125,0004,0515,000--5,000503-6300-540.28-02 NATURAL GAS7,2232,9298,7002,6688,700--8,700503-6300-540.28-03 ELECTRICAL ENERGY24,15026,56124,000 26,866 24,000--24,000503-6300-540.28-04 WATER6721,226-1,106700--700503-6300-540.28-05 SEWER---68----503-6300-540.28-06 TRASH DISPOSAL7,6381,2833,5001,9573,500--3,500503-6300-540.29-25 PROMOTION-867------503-6300-540.29-90 SHORT/OVER INVENTORY ACCT---126,796----503-6300-540.29-95 DEPRECIATION705,953 807,788------503-6300-540.29-97 ACCUMULATED PLANT--------503-6400-550.11-01 SUPERVISORS23,69335,44135,007 37,825 37,818--37,818503-6400-550.11-02 REGULAR STAFF52,895 103,664175,603 79,609 57,018--57,018503-6400-550.11-03 SEASONAL STAFF(19)-------503-6400-550.11-04 STAFF OVERTIME1,3623,7294,0004,4114,000--4,000503-6400-550.11-05 SEASONAL OVERTIME-4850-50- -50503-6400-550.13-01 CELL PHONE48441,00810848--48503-6400-550.13-03VEHICLE ALLOWANCE- - ------503-6400-550.14-11 MEDICAL INSURANCE14,42635,96066,315 23,530 19,138--19,138503-6400-550.14-12 LIFE INSURANCE1272711,004204400--400503-6400-550.14-14 EMPLOYEE ASSISTANCE PROG7915925512290--90503-6400-550.14-15 DENTAL INSURANCE1,0672,2864,8491,8551,518--1,518503-6400-550.14-16 VISION INSURANCE2164701,174343359--359503-6400-550.14-17 MASA56238461352164--164503-6400-550.14-18TELEPHONE DOC6914722310280--80503-6400-550.14-21 TAXES/FICA-MEDICARE5,83210,68416,4219,0247,565- -7,565503-6400-550.14-32 RETIREMENT/PERA10,29319,12828,853 16,361 13,547--13,547503-6400-550.14-41 WORKERS' COMPENSATION147750900834266--266503-6400-550.14-59OTHER BENEFITS- - ------503-6400-550.14-90 PENSION BENEFIT EXPENSE30,20359,361------503-6400-550.14-99SALARY CAPITAL CONTRA ACT - - ------503-6400-550.21-02 LIABILITY5557559487691,424--1,424503-6400-550.21-50 UNEMPLOYMENT--------503-6400-550.22-09 INFO TECHNOLOGY SERVICES--------503-6400-550.22-10 BANK FEES--250-250--250503-6400-550.22-13 CONTRACT/SKILLED SERVICES--2,500-500--500503-6400-550.22-98 OTHER35,68934,83340,531 44,753 40,850--40,850503-6400-550.26-02 POSTAGE21,60520,31520,204 20,458 24,800--24,800503-6400-550.26-03 PRINTING/FORMS7,7192,09913,0661,4633,600--3,600503-6400-550.26-04 FREIGHT/SHIPPING318100400183400--400503-6400-550.26-17 CATERING/SPEC CIRCUMSTANC--------503-6400-550.26-33 DATA PROCESSING227-300-300--300503-6400-550.26-34 METER144,1007,25180,0004,828 40,000--40,000503-6400-550.26-42 OFFICE EQUIPMENT--------503-6400-550.27-04 EDUCATION/TRAINING--2,000-2,000--2,000503-6400-550.27-21 EMPLOYEE RECRUITMENT--------503-6400-550.29-07 UNCOLLECTIBLE ACCOUNTS3814231,000 2,0561,000--1,000Attachment F - Page 44 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 503-6500-560.11-01 SUPERVISORS 51,410 128,101 125,648 135,091 144,810-- 144,810503-6500-560.11-02 REGULAR STAFF 101,689 109,998 111,006 110,554 126,496 - - 126,496503-6500-560.11-04 STAFF OVERTIME 5,706 5,818 8,000 1,899 5,000 - - 5,000503-6500-560.13-01 CELL PHONE 1,021 1,066 1,189 1,095 1,235 - - 1,235503-6500-560.13-03 VEHICLE ALLOWANCE - - - - 240 - - 240503-6500-560.14-11 MEDICAL INSURANCE 20,119 29,236 29,989 36,040 45,340 - - 45,340503-6500-560.14-12 LIFE INSURANCE 191 321 650 345 778 - - 778503-6500-560.14-14 EMPLOYEE ASSISTANCE PROG 110 140 165 136 176 - - 176503-6500-560.14-15 DENTAL INSURANCE 1,802 2,240 2,418 3,073 3,750 - - 3,750503-6500-560.14-16 VISION INSURANCE 356 452 762 545 775 --775503-6500-560.14-17 MASA 78 131 298 227 318 - - 318503-6500-560.14-18 TELEPHONE DOC 89 132 145 132 154 - - 154503-6500-560.14-21 TAXES/FICA-MEDICARE 11,478 17,910 18,716 18,290 21,156 - - 21,156503-6500-560.14-31 RETIREMENT/ICMA 401(A) 3,172 3,186 1,586 2,824 1,013 - - 1,013503-6500-560.14-32 RETIREMENT/PERA 18,018 30,150 30,066 30,716 36,234- - 36,234503-6500-560.14-35 RETIREMENT/ F.P.P.A - ------ -503-6500-560.14-41 WORKERS' COMPENSATION 641 1,863 2,284 3,027 3,606 --3,606503-6500-560.14-59OTHER BENEFITS - - ----- -503-6500-560.14-90 PENSION BENEFIT EXPENSE 52,872 94,316 - ---- -503-6500-560.14-99 SALARY CAPITAL CONTRA ACT - ------ -503-6500-560.21-01 PROPERTY 22,853 26,843 26,882 30,390 35,154 - - 35,154503-6500-560.21-02 LIABILITY 1,534 1,840 2,310 1,872 2,378 - - 2,378503-6500-560.22-01 AUDITING 10,294 10,625 11,500 11,500 16,666 - - 16,666503-6500-560.22-02ENGINEERING 20,526- ----- -503-6500-560.22-06 MEDICAL 250 950 250 200 250 - - 250503-6500-560.22-07 RECORDING FEES 117 364 155 448 155 - - 155503-6500-560.22-08 LEGAL 18,685 28,105 25,000 23,125 25,000 - - 25,000503-6500-560.22-09 INFO TECHNOLOGY SERVICES 78,332 58,78467,789 67,789 89,482 - - 89,482503-6500-560.22-10 BANK SERVICE 1,759 2,990 1,500 2,979 1,500 - - 1,500503-6500-560.22-24GIS - - ----- -503-6500-560.22-33 DATA PROCESSING - ------ -503-6500-560.22-89 UTILITY FINANCIAL STUDIES - - 50,000 46,000 4,000 --4,000503-6500-560.22-98 OTHER 6,183 11,477 10,755 756 10,000 - - 10,000503-6500-560.23-01 PUBLICATION FEES 249 513 750 - 750 - - 750503-6500-560.24-02 REAL PROPERTY 45,641 45,577 45,700 45,587 45,200 - -45,200503-6500-560.24-03 LEASE - ------ -503-6500-560.25-01MAINTENANCE CONTRACTS 9,639 7,907 24,240 29,580 26,333 - - 26,333503-6500-560.26-01 OFFICE SUPPLIES 1,499 1,337 1,700 1,784 1,700 - - 1,700503-6500-560.26-02 POSTAGE 976 882 1,000 453 1,000 - - 1,000503-6500-560.26-03 PRINTING/FORMS 237 - 1,000 876 1,000 - - 1,000503-6500-560.26-13 MEDICAL 100 347 1,400 1,090 1,400 - - 1,400503-6500-560.26-17 CATERING/SPEC CIRCUMSTANC 6,281 2,790 2,200 2,7682,200 - - 2,200503-6500-560.26-42 OFFICE EQUIPMENT 112 43 1,000 787 1,000 - - 1,000503-6500-560.26-46 COMMUNICATION EQUIPMENT - ------ -503-6500-560.27-02 UNIFORM ALLOWANCE 9,382 12,129 13,500 11,090 13,500-- 13,500503-6500-560.27-04 EDUCATION/TRAINING 24,855 18,304 40,300 18,959 42,100 - - 42,100503-6500-560.27-05 MEMBER DUES/SUBSCRIPTIONS 13,534 10,773 16,870 10,803 16,870 - - 16,870503-6500-560.27-06 EMPLOYEE RECOGNITION 1,505 1,191 1,200 1,404 1,200-- 1,200503-6500-560.27-07 MILEAGE REIMBURSEMENT 38 41 750 38 750 - - 750503-6500-560.27-21 EMPLOYEE RECRUITMENT - - - 249 - - - -503-6500-560.28-01TELEPHONE - - ----- -503-6500-560.29-08 PAYMENT IN LIEU OF TAXES 7,495 11,040 11,053 11,053 6,919 - - - 6,919503-6500-560.29-10 FRANCHISE FEES 92,701 100,116 103,120 103,120 109,901 - - 109,901503-6500-560.91-28 HOUSING - - ----- -503-6600-491.90-01 GENERAL 121,820 144,696 149,042 149,042 138,536 - - 138,536503-6600-491.90-04 COMMUNITY REINVESTMENT - ------ -503-6600-491.90-06MEDICAL INSURANCE - - ----- -503-6600-491.90-35 VEHICLE REPLACEMENT - ------ -503-6700-470.22-10BANK SERVICE - - ----- -Attachment F - Page 45 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 503-6700-470.29-67AMORT EXP/BOND ISSUE COST - - ----- -503-6700-470.41-01 PRINCIPAL ON BONDS - - 289,479 289,478 303,674 - - - 303,674503-6700-470.41-02 INTEREST ON BONDS 123,081 118,454 115,791 111,369110,767 - - - 110,767503-6700-470.41-05 PRINCIPAL/CAPITAL LEASE - - 3,000 2,701 2,066 - - 2,066503-6700-470.41-06 INTEREST/CAPITAL LEASE - - 2,000 73 708 - - 708503-7000-580.31-11 LAND - 1,012,835 114,581 109,938 - - - -503-7000-580.32-22 BUILDING REMODELING - 10,750 1,155,507 226,907 12,365,000 47,237 903,364 - 13,315,601503-7000-580.33-30 STATION EQUIPMENT - ------ -503-7000-580.33-31 FURNITURE/FIXTURES - - - - 45,000 - - 45,000503-7000-580.33-32 OFFICE EQUIPMENT - - 4,000-4,000 - - 4,000503-7000-580.33-33 DATA PROCESSING EQUIPMENT - - 19,000 - - - 19,000 19,000503-7000-580.33-34 METERS - 179,188 300,000 33,543 300,000 41,770 224,687 566,457503-7000-580.33-36 COMMUNICATION EQUIPMENT - 184,093 84,702 15,579 80,000 6,109 58,593 144,702503-7000-580.33-37 LABORATORY EQUIPMENT - 8,632 9,200 - 16,000 - - 16,000503-7000-580.33-38 SHOP EQUIPMENT - - - - - - - -503-7000-580.33-40 PURIFICATION EQUIPMENT - 36,065 22,500 22,140 16,000 - - 16,000503-7000-580.33-41 TOOLS - 85,951 15,000 - 15,000 - 15,000 30,000503-7000-580.33-42HYDRANTS - - ----- -503-7000-580.33-98 OTHER EQUIPMENT ----25,000 - - 25,000503-7000-580.34-42 TRUCKS - 163,864 148,000 145,766 97,000 - - 97,000503-7000-580.34-98 OTHER MACHINERY/EQUIPMENT - 6,500 8,000 6,500 - - - -503-7000-580.35-54 WATER SYSTEM 10,375 1,079,566 3,032,867 1,447,4771,546,500 29,534 1,403,563 2,979,597503-7000-580.35-62 UT SYSTEM MASTER PLAN - - 30,000 - 50,000 - 30,000 80,000503-7000-580.37-01 SOFTWARE DEVELOPMENT 8,556 15,560 111,117 52,660 -6,956 42,266 49,222503-7000-580.37-10 WATER RIGHTS - 8,267 85,733 36,043 20,000 8,163 41,527 69,690503-7000-580.39-99 CAPITALIZATION CONTRA - (2,782,126)----- -606-0000-341.80-00 INS. STOP LOSS (297,864) (244,822) - (944,889) (250,000) - - (250,000)606-0000-361.00-00 INTEREST EARNINGS (5,885) (23,158) (3,500) (35,806) (20,000) - - (20,000)606-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -606-0000-380.20-00 OTHER (506) (23,980) - (4,758) (250) - - (250)606-0000-380.20-60 INSURANCE PREMIUMS (2,045,501) (2,301,298) (2,508,943) (2,455,150) (2,219,328) - - (2,219,328)606-0000-391.91-01GENERAL - - ----- -606-0000-391.92-20 OPEN SPACE - ------ -606-0000-391.92-22COMMUNITY SERVICES FUND - - ----- -606-0000-391.95-02LIGHT AND POWER - - ----- -606-0000-391.95-03WATER - - ------606-0000-391.96-12FLEET SERVICE - - ----- -606-0000-391.96-25 INFORMATION TECH SERVICE - ------ -606-4200-635.14-60 POST EMPLOYMENT INSURANCE - ------ -606-4200-635.14-65 OTHER POSTEMPLOYMENT BENF - ------ -606-4200-635.14-70 EMERGENCY CARE SERVICES - ------ -606-4200-635.22-08LEGAL - - ----- -606-4200-635.22-28 BENEFIT CONSULTANT FEE - ------ -606-4200-635.22-29 BENEFIT ADMIN FEE 587,753 799,305 844,200 1,003,913 984,000 - - 984,000606-4200-635.22-75 WELLNESS PROGRAM EXPENSE - 4,920 9,500 3,24010,000 - - 10,000606-4200-635.22-90ACTUARIAL STUDY - - ----- -606-4200-635.22-98 OTHER 3,140 571 - 593 - - - -606-4200-635.29-11 HEALTH BENEFIT PAYMENT 1,313,300 1,327,351 1,489,716 1,536,682 1,490,000 - - 1,490,000606-4200-635.29-21 PREMIUM HOLIDAY - 259 9,000 254 9,000 - - 9,000606-4200-635.60-01CONTINGENCIES - - ----- -606-9000-491.90-01GENERAL - - ----- -612-0000-333.00-00 FEDERAL GRANT - (472) - (472) - - - -612-0000-334.20-00 OPERATING GRANT - (43) - (123) - - - -612-0000-346.10-00 VEHICLE LABOR (445,330) (398,820)(421,800) (406,173) (506,219) - - (506,219)612-0000-346.20-00 VEHICLE OVERHEAD (11,128) (89,118) (80,253) (97,578)--- -612-0000-361.00-00 INTEREST EARNINGS (2,098) (4,852) (1,000) (7,321)(1,547) - - (1,547)612-0000-362.00-00 GAIN SALE OF INVESTMENTS - - - - - - - -612-0000-380.20-00 OTHER (3,897) (1,487) - (580) - - - -612-0000-380.30-00 SALES OF FIXED ASSETS - (707)----- -Attachment F - Page 46 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 612-0000-380.40-00GAIN/LOSS REVENUE - - ----- -612-4300-610.11-01 SUPERVISORS 12,608 12,520 12,565 13,688 6,591 - - 6,591612-4300-610.11-02 REGULAR STAFF 218,697 226,475 230,771 239,279 245,059 - - 245,059612-4300-610.11-03 SEASONAL STAFF - ------ -612-4300-610.11-04 STAFF OVERTIME 4,648 2,796 19,000 3,487 12,000 - - 12,000612-4300-610.11-05 SEASONAL OVERTIME - ------ -612-4300-610.13-01 CELL PHONE 860 1,218 1,382 1,382 1,334 - - 1,334612-4300-610.13-03VEHICLE ALLOWANCE - - ----- -612-4300-610.14-11 MEDICAL INSURANCE 41,944 41,980 45,202 41,206 45,106 - - 45,106612-4300-610.14-12 LIFE INSURANCE 363 407 743 397 822 --822612-4300-610.14-14 EMPLOYEE ASSISTANCE PROG 186 168 189 161 186 - - 186612-4300-610.14-15 DENTAL INSURANCE 2,745 2,827 3,039 2,918 3,006 - - 3,006612-4300-610.14-16 VISION INSURANCE 578 571 888 565 587 - - 587612-4300-610.14-17 MASA 71 225 341 261 336 - - 336612-4300-610.14-18 TELEPHONE DOC 164 148 165 145 163 - - 163612-4300-610.14-21 TAXES/FICA-MEDICARE 17,723 18,249 20,069 19,363 20,169 - - 20,169612-4300-610.14-31 RETIREMENT/ICMA 401(A) 1,674 1,715 846 1,890 412 - -412612-4300-610.14-32 RETIREMENT/PERA 29,993 31,286 32,080 33,023 35,461-- 35,461612-4300-610.14-41 WORKERS' COMPENSATION 6,263 5,595 7,207 10,69513,004 - - 13,004612-4300-610.14-59 OTHER BENEFITS - ------ -612-4300-610.14-99SALARY CAPITAL CONTRA ACT - - ----- -612-4300-610.21-01 PROPERTY 527 318 373 422 477 - - 477612-4300-610.21-02 LIABILITY 1,068 1,288 1,617 1,310 1,458 - - 1,458612-4300-610.21-50 UNEMPLOYMENT - ------ -612-4300-610.22-06 MEDICAL 100 200 - 200 - - - -612-4300-610.22-09 INFO TECHNOLOGY SERVICES 7,050 7,838 9,039 9,039 12,783 - - 12,783612-4300-610.22-10BANK SERVICE - - ----- -612-4300-610.22-13 CONTRACT/SKILLED SERVICES - -------612-4300-610.22-98 OTHER 704 716 789 724 989 - - 989612-4300-610.23-01 PUBLICATION FEES - - 100 - 100 - - 100612-4300-610.24-02 REAL PROPERTY 94 81 89 83 89 - - 89612-4300-610.25-01 MAINTENANCE CONTRACTS 1,004 1,575 6,091 669 6,192 --6,192612-4300-610.25-02 BUILDINGS - - 3,200 - 3,200 - - 3,200612-4300-610.25-03 FURNITURE/FIXTURES 17 366 1,100 462 1,100 - - 1,100612-4300-610.25-04 VEHICLE EQUIPMENT 1,463 92 602 189 602 - - 602612-4300-610.25-05 MACHINERY/TOOLS 2,979 3,080 3,150 3,150 3,150 - - 3,150612-4300-610.25-09VEHICLE REPAIRS-FLEET SHP 6,836 12,149 4,460 4,929 3,587 - - 3,587612-4300-610.25-44 FUTURE VEHICLE PURCHASE 6,200 6,200 6,200 6,200 10,253 - - 10,253612-4300-610.26-01 OFFICE SUPPLIES 1,383 926 850 1,232 850 - - 850612-4300-610.26-04 FREIGHT/SHIPPING 19 - 50 - 50 - - 50612-4300-610.26-06 SMALL TOOLS 2,713 964 500 549 500 - - 500612-4300-610.26-13 MEDICAL 820 357 400 947 400 - - 400612-4300-610.26-17 CATERING/SPEC CIRCUMSTANC 241 19 550 - 550 - - 550612-4300-610.26-23 FURNITURE/FIXTURES - 849 1,500 - 1,500 - - 1,500612-4300-610.26-31SHOP SUPPLIES - - ------612-4300-610.26-33 DATA PROCESSING EQUIPMENT - 150 3,275 3,275 - - - -612-4300-610.26-39 FUEL & OIL 1,398 1,096 1,540 960 1,540 - - 1,540612-4300-610.26-48 SHOP EQUIPMENT 7,936 5,698 3,622 1,558 6,000 - - 6,000612-4300-610.27-01 PERSONAL SAFETY EQUIPMENT 2,646 2,964 3,200 3,6173,200 - - 3,200612-4300-610.27-02 UNIFORM ALLOWANCE 1,280 821 1,250 672 1,250 - - 1,250612-4300-610.27-04 EDUCATION/TRAINING 85 846 4,750 947 4,850 - - 4,850612-4300-610.27-05 MEMBER DUES/SUBSCRIPTIONS 49 1,019 480 49 480 - - 480612-4300-610.27-06 EMPLOYEE RECOGNITION 215 26 240 242 240 - - 240612-4300-610.27-07 MILEAGE REIMBURSEMENT 800 1,214 800 1,2621,500 - - 1,500612-4300-610.27-21 EMPLOYEE RECRUITMENT - ------ -612-4300-610.28-01 TELEPHONE 351 - 600 - 600 - - 600612-4300-610.28-02 NATURAL GAS - - 4,200 - 4,200 - - 4,200612-4300-610.28-03 ELECTRICAL ENERGY 1,777 1,799 1,800 2,154 1,800 - - 1,800612-4300-610.28-04 WATER 211 298 200 367 350 - - 350Attachment F - Page 47 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 612-4300-610.28-05 SEWER - - 465 - 465 - - 465612-4300-610.29-90 SHORT/OVER INVENTORY ACCT - - - 8,422 - - - -612-4300-610.29-95DEPRECIATION 3,8743,808----- -612-4300-610.29-96 FLEET CLEARING ACCOUNT - - - (1,887) - - - -612-4300-610.29-97 ACCUMULATED PLANT - ------ -612-4300-610.60-01CONTINGENCIES - - ----- -612-7000-610.32-21 BUILDING ACQUISITION - - - - 400,000 - - 400,000612-7000-610.32-22 BUILDING REMODELING - - 30,000 - - - 30,000 30,000612-7000-610.33-33 DATA PROCESSING EQUIPMENT - ------ -612-7000-610.33-36 COMMUNICATION EQUIPMENT - -------612-7000-610.33-41 TOOLS - - 7,000 7,575 - - - -612-7000-610.33-98 OTHER EQUIPMENT - - 8,103 8,102 - - - -612-7000-610.34-42 TRUCKS - ------ -612-7000-610.34-43 HEAVY EQUIPMENT - ------ -612-7000-610.39-99 CAPITALIZATION CONTRA - ------ -612-9000-491.90-06MEDICAL INSURANCE - - ----- -612-9000-491.90-35 VEHICLE REPLACEMENT - ------ -625-0000-333.00-00 FEDERAL GRANT - 6 - (5) - - - -625-0000-334.20-00 OPERATING GRANT (5,900) (14) - (24)--- -625-0000-341.22-09 INFO TECHNOLOGY SERVICES (579,511) (693,646) (822,505) (822,509) (873,518) - - (873,518)625-0000-341.25-01 PHONE MAINTENANCE FEES (31,544) (25,983) (19,226) (19,061) (19,211) - - (19,211)625-0000-341.40-00 SALE MAPS & PUBLICATIONS - ------ -625-0000-361.00-00 INTEREST EARNINGS (6,339) (5,457) (5,000) (6,751)(5,000) - - (5,000)625-0000-362.00-00 GAIN SALE OF INVESTMENTS - ------ -625-0000-380.20-00 OTHER (2,073) (3,219) (1,500) (1,846) (1,000) - - (1,000)625-0000-380.20-50 FIBEROPTIC LEASE - ------ -625-0000-380.30-00 SALES OF FIXED ASSETS - ------ -625-0000-391.91-01 GENERAL - -------625-0000-391.92-07MUSEUM - - ----- -625-0000-391.92-22COMMUNITY SERVICES FUND - - ----- -625-0000-391.95-02LIGHT AND POWER - - ----- -625-0000-391.95-03WATER - - ----- -625-0000-391.96-12FLEET SERVICE - - ----- -625-0000-391.96-25 INFORMATION TECH SERVICE - - - - - - - -625-2500-425.11-01 SUPERVISORS 6,434 6,695 6,775 7,215 7,142 - - 7,142625-2500-425.11-02 REGULAR STAFF 271,865 282,718 343,148 351,898 364,100 - - 364,100625-2500-425.11-03SEASONAL STAFF - - - - - - - -625-2500-425.11-04 STAFF OVERTIME 32,919 44,108 40,000 47,706 45,000 - -45,000625-2500-425.11-05 SEASONAL OVERTIME - ------ -625-2500-425.13-01 CELL PHONE 3,402 3,452 4,848 4,688 4,848 - - 4,848625-2500-425.13-03VEHICLE ALLOWANCE - - ----- -625-2500-425.14-11 MEDICAL INSURANCE 43,998 46,354 67,971 65,161 75,475 - - 75,475625-2500-425.14-12 LIFE INSURANCE 381 443 1,091 543 1,224 - - 1,224625-2500-425.14-14 EMPLOYEE ASSISTANCE PROG 222 222 277 268 277 - - 277625-2500-425.14-15 DENTAL INSURANCE 3,754 3,237 4,854 4,541 4,919 --4,919625-2500-425.14-16 VISION INSURANCE 717 618 1,158 823 1,143 - - 1,143625-2500-425.14-17 MASA 203 265 500 382 500 - - 500625-2500-425.14-18 TELEPHONE DOC 194 200 242 241 243 - - 243625-2500-425.14-21 TAXES/FICA-MEDICARE 23,697 25,428 29,829 30,426 31,842 - - 31,842625-2500-425.14-32 RETIREMENT/PERA 41,590 45,046 47,939 54,132 57,025-- 57,025625-2500-425.14-41 WORKERS' COMPENSATION 481 402 562 514 603 - - 603625-2500-425.14-59 OTHER BENEFITS - ------ -625-2500-425.14-99SALARY CAPITAL CONTRA ACT - - ----- -625-2500-425.21-01 PROPERTY 537 1,801 2,108 2,3832,756 - - 2,756625-2500-425.21-02 LIABILITY 2,232 1,917 2,406 1,950 2,157 - - 2,157625-2500-425.21-50 UNEMPLOYMENT - ------ -625-2500-425.22-02ENGINEERING - - ----- -625-2500-425.22-08LEGAL - - ----- -625-2500-425.22-13 CONTRACT/SKILLED SERVICES 867 6,300 2,500 1,200 2,500 - - 2,500Attachment F - Page 48 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 625-2500-425.22-24 GIS - - 1,000 -500--500625-2500-425.22-33 DATA PROCESSING--------625-2500-425.22-85 SPECIAL PROJECTS--------625-2500-425.22-98 OTHER9665,7819,0002,3608,500--8,500625-2500-425.23-01 PUBLICATION FEES--750-500--500625-2500-425.24-01 EQUIPMENT--------625-2500-425.25-01 MAINTENANCE CONTRACTS83,153 105,748118,337 107,784 137,302--137,302625-2500-425.25-02BUILDINGS- - ------625-2500-425.25-03 FURNITURE/FIXTURES--------625-2500-425.25-04 VEHICLE EQUIPMENT--------625-2500-425.25-09 VEHICLE REPAIRS-FLEET SHP--------625-2500-425.25-36 NETWORK EQUIPMENT125-2,0002192,000--2,000625-2500-425.25-44 FUTURE VEHICLE PURCHASE--------625-2500-425.25-98 OTHER EQUIPMENT/MACHINERY1601,4981,9004261,900--1,900625-2500-425.26-01 OFFICE SUPPLIES1,0335761,3006901,000--1,000625-2500-425.26-04 FREIGHT/SHIPPING39-300-250--250625-2500-425.26-17 CATERING/SPEC CIRCUMSTANC---25----625-2500-425.26-23 FURNITURE/FIXTURES6059691,7001,7521,000--1,000625-2500-425.26-32 DATA PROCESSING SOFTWARE4,3734995,0003,2445,000--5,000625-2500-425.26-33 DATA PROCESSING EQUIPMENT14,0336,18816,200 10,476 14,900--14,900625-2500-425.26-35 DATA PROCESSING2,3163,0735,0004,919 10,500--10,500625-2500-425.26-39 FUEL & OIL--------625-2500-425.26-42 OFFICE EQUIPMENT3798677001511,000--1,000625-2500-425.26-43 HEAVY EQUIPMENT--------625-2500-425.26-46 COMMUNICATION EQUIPMENT4,8811,4156,4005,1236,300--6,300625-2500-425.26-95 OTHER EQUIPMENT--------625-2500-425.27-02 UNIFORM ALLOWANCE--200225300--300625-2500-425.27-04 EDUCATION/TRAINING3,3013835,9004,8905,900--5,900625-2500-425.27-05 MEMBER DUES/SUBSCRIPTIONS--100-50--50625-2500-425.27-06 EMPLOYEE RECOGNITION442244700392700--700625-2500-425.27-07 MILEAGE REIMBURSEMENT125-35056300--300625-2500-425.27-21 EMPLOYEE RECRUITMENT--------625-2500-425.28-01 TELEPHONE19,16119,54220,000 20,095----625-2500-425.29-95 DEPRECIATION40,80752,735------625-2500-425.29-97 ACCUMULATED PLANT--------625-2500-425.33-32 OFFICE EQUIPMENT--------625-2500-425.33-33DATA PROCESSING EQUIPMENT--------625-2500-425.33-36 COMMUNICATION EQUIPMENT--------625-2500-425.33-98 OTHER EQUIPMENT-76,38789,000 95,394 80,000--80,000625-2500-425.37-01 SOFTWARE DEVELOPMENT--------625-2500-425.39-99 CAPITALIZATION CONTRA-(76,387)------625-9000-491.90-06MEDICAL INSURANCE- - ------625-9000-491.95-02LIGHT & POWER FUND 365,703-62,329-----635-0000-341.25-44 FUTURE VEHICLE PURCHASE(869,624) (270,793) (455,898) (455,898) (478,139)--(478,139)635-0000-361.00-00 INTEREST EARNINGS(12,517) (13,291)(10,000)(857)(750)--(750)635-0000-362.00-00 GAIN SALE OF INVESTMENTS--------635-0000-380.20-00OTHER- - ------635-0000-380.30-00 SALES OF FIXED ASSETS(45,460) (59,970)-(20,575)----635-0000-391.91-01GENERAL- -(15,000)-----635-0000-391.92-07MUSEUM- - ------635-0000-391.92-08CONFERENCE CENTER- - ------635-0000-391.92-15 SPECIAL EVENTS--------635-0000-391.92-17SENIOR CENTER- - ------635-0000-391.92-22 COMMUNITY SERVICES FUND--------635-0000-391.95-02LIGHT AND POWER- - ------635-0000-391.95-03WATER- - ------635-0000-391.96-12FLEET SERVICE- - ------635-3500-435.22-10BANK FEES- - ------635-3500-435.26-46 COMMUNICATION EQUIPMENT--------Attachment F - Page 49 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 635-3500-435.26-95 OTHER EQUIPMENT -------- 635-3500-435.29-95DEPRECIATION605,410 321,074------635-3500-435.29-97 ACCUMULATED PLANT--------635-7000-435.33-98 OTHER EQUIPMENT--------635-7000-435.34-42 TRUCKS381,415 164,332629,465 243,430 176,450-362,454538,904635-7000-435.39-99 CAPITALIZATION CONTRA-(164,207)------635-9000-491.95-02LIGHT & POWER FUND-2,139,306------635-9000-491.95-03WATER FUND-551,956------645-0000-333.00-00FEDERAL GRANT- - ------645-0000-334.20-00 OPERATING GRANT--------645-0000-341.21-01PROPERTY RISK CHARGES--(136,711) (153,767) (175,813)--(175,813)645-0000-341.21-02 LIABILITY RISK CHARGES--(147,236) (117,805) (131,531)--(131,531)645-0000-361.00-00INTEREST EARNINGS- - ------645-0000-362.00-00 GAIN SALE OF INVESTMENTS--------645-0000-380.20-00 OTHER---(55)----645-0000-380.20-50 FIBEROPTIC LEASE--------645-0000-380.30-00 SALES OF FIXED ASSETS--------645-0000-391.91-01GENERAL- - ------645-0000-391.95-02 LIGHT AND POWER--------645-0000-391.95-03WATER- - ------645-0000-391.96-12FLEET SERVICE- - ------645-0000-391.96-25 INFORMATION TECH SERVICE--------645-4100-410.11-01SUPERVISORS- - ------645-4100-410.11-02REGULAR STAFF- - ------645-4100-410.11-03 SEASONAL STAFF--------645-4100-410.11-04 STAFF OVERTIME--------645-4100-410.11-05 SEASONAL OVERTIME--------645-4100-410.13-01 CELL PHONE--------645-4100-410.13-03VEHICLE ALLOWANCE- - ------645-4100-410.14-11MEDICAL INSURANCE- - ------645-4100-410.14-12LIFE INSURANCE- - ------645-4100-410.14-14 EMPLOYEE ASSISTANCE PROG--------645-4100-410.14-15DENTAL INSURANCE- - ------645-4100-410.14-16VISION INSURANCE- - ------645-4100-410.14-17 MASA--------645-4100-410.14-18TELEPHONE DOC- - ------645-4100-410.14-21TAXES/FICA-MEDICARE-- ------645-4100-410.14-32 RETIREMENT/PERA--------645-4100-410.14-41 WORKERS' COMPENSATION--------645-4100-410.14-99SALARY CAPITAL CONTRA ACT - - ------645-4100-410.21-01 PROPERTY--153,211 153,161 155,792--155,792645-4100-410.21-02 LIABILITY--105,736 105,665 116,552--116,552645-4100-410.21-50 UNEMPLOYMENT--------645-4100-410.22-02ENGINEERING- - ------645-4100-410.22-08LEGAL- - ------645-4100-410.22-13CONTRACT/SKILLED SERVICES - - ------645-4100-410.22-24GIS- - ------645-4100-410.22-26 INSURANCE CLAIMS--20,000 12,801 35,000--35,000645-4100-410.22-33 DATA PROCESSING--------645-4100-410.22-85 SPECIAL PROJECTS--------645-4100-410.22-98 OTHER--------645-4100-410.23-01 PUBLICATION FEES--------645-4100-410.24-01 EQUIPMENT--------645-4100-410.25-01 MAINTENANCE CONTRACTS--------645-4100-410.25-02BUILDINGS- - ------645-4100-410.25-03 FURNITURE/FIXTURES--------645-4100-410.25-04 VEHICLE EQUIPMENT--------645-4100-410.25-09VEHICLE REPAIRS-FLEET SHP--------645-4100-410.25-36 NETWORK EQUIPMENT-------- Attachment F - Page 50 of 51 ACCOUNT NUMBER ACCOUNT DESCRIPTION2017 Actual 2018 Actual 2019 Amended Budget 2019 EOY Estimate 2020 Board Final - After BA#4 PO Rollover Project Rollover Other Amendments 2020 Amended Budget 645-4100-410.25-44 FUTURE VEHICLE PURCHASE -------- 645-4100-410.25-98OTHER EQUIPMENT/MACHINERY--------645-4100-410.26-01 OFFICE SUPPLIES--------645-4100-410.26-04FREIGHT/SHIPPING- - ------645-4100-410.26-17 CATERING/SPEC CIRCUMSTANC--------645-4100-410.26-23 FURNITURE/FIXTURES--------645-4100-410.26-32 DATA PROCESSING SOFTWARE--------645-4100-410.26-33 DATA PROCESSING EQUIPMENT--------645-4100-410.26-35 DATA PROCESSING--------645-4100-410.26-39 FUEL & OIL--------645-4100-410.26-42OFFICE EQUIPMENT--------645-4100-410.26-43 HEAVY EQUIPMENT--------645-4100-410.26-46 COMMUNICATION EQUIPMENT--------645-4100-410.26-95 OTHER EQUIPMENT--5,000-----645-4100-410.27-02 UNIFORM ALLOWANCE--------645-4100-410.27-04 EDUCATION/TRAINING--------645-4100-410.27-05 MEMBER DUES/SUBSCRIPTIONS--------645-4100-410.27-06 EMPLOYEE RECOGNITION--------645-4100-410.27-07 MILEAGE REIMBURSEMENT--------645-4100-410.27-21 EMPLOYEE RECRUITMENT--------645-4100-410.28-01TELEPHONE- - ------645-4100-410.29-95 DEPRECIATION--------645-4100-410.29-97 ACCUMULATED PLANT--------645-4100-410.33-32 OFFICE EQUIPMENT--------645-4100-410.33-33 DATA PROCESSING EQUIPMENT--------645-4100-410.33-36 COMMUNICATION EQUIPMENT--------645-4100-410.33-98 OTHER EQUIPMENT--------645-4100-410.37-01 SOFTWARE DEVELOPMENT--------645-4100-410.39-99 CAPITALIZATION CONTRA--------Attachment F - Page 51 of 51 PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From:Ryan Barr, EI, Pavement Manager Gregory Muhonen, PE, Public Works Director Date:March 24, 2020 RE:Fall River Trail Construction Contract with Jag’s Enterprises, Inc. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works seeks approval from the Town Board for the construction contract with Jag’s Enterprises, Inc. for the western-most segment of the Fall River Trail project. Present Situation: The current trail from downtown Estes Park abruptly ends near Sleepy Hollow Court on US34 (Fall River Road). The proposed trail will continue along Fall River Road then onto Fish Hatchery Road to Rocky Mountain National Park (RMNP), an estimated 2.5 miles. The trail and pedestrian bridge work included in this construction contract will begin just east of the David Drive/Fish Hatchery Road intersection and run westerly along Fish Hatchery Road and Fall River past the Hydroplant Museum to the RMNP boundary. It will also include a short segment from the RMNP boundary into Aspenglen Campground that is being supported with funds from the Rocky Mountain Conservancy. Seven general contractors attended the mandatory pre-bid meeting on January 30, 2020. After three weeks of advertising, one bid was received on February 13, 2020, from Jag’s Enterprises, Inc. The following table contains the bid received and also the engineer’s estimate: COMPANY CITY TOTAL FEE Jag’s Enterprises, Inc.Greeley, CO $1,846,258.50 Engineer’s Estimate $1,951,550.50 Jag’s Enterprises, Inc. has experience performing trail projects along the Colorado Front Range. Proposal: Public Works proposes approval of the construction agreement for the Fall River Trail Project with Jag’s Enterprises, Inc. Advantages: •Construction of a 10-foot wide multi-use concrete trail along Fish Hatchery Road and into RMNP’s Aspenglen Campground. •This project will establish a paved trail into RMNP and will allow visitors and residents to experience a non-motorized trail into the third most visited national park in the country. •Improved safety of pedestrians and bicyclists along Fish Hatchery Road •Continued implementation of the Estes Valley Master Trails Plan and the 2024 1A Sales Tax with a portion for trail expansion. •Grants were awarded in 2018 and 2019 for construction and Town needs to be responsive and responsible for expending these funds in a timely manner. Disadvantages: •Disruption of traffic in the proposed work areas during construction will occur; however, there will be a traffic control plan and the segment is on Fish Hatchery Road is less traveled than Fall River Road. •Construction may continue into October 2020; however, this will accommodate the seasonal closure of the Aspenglen Campground. •Town funds could be used for other projects; however, this is a priority project. Action Recommended: Staff recommends approving the attached construction contract with Jag’s Enterprises, Inc. in the amount of $1,846,258.50, and authorizing PW staff to spend an additional amount up to $153,741.50 if needed to address unanticipated conditions encountered during construction. The maximum expenditure amount is $2,000,000.00. Finance/Resource Impact: This project will be partially funded from the 1A Trail Expansion Fund, the Open Space Fund, two grants, and contributions from a local trail partner. The two CPW grants include: Land and Water Conservation Fund (LWCF) ($400,000) and Recreational Trails Program (RTP) ($250,000). Additional support has been generously pledged from the Estes Valley Recreation and Parks District (EVRPD) ($550k). Level of Public Interest Moderate. Sample Motion: I move for approval/denial of the construction contract with Jag’s Enterprises, Inc. and authorize Public Works staff to spend up to a total amount of $2,000,000.00 if needed to address unanticipated conditions encountered during construction. Attachments: Construction Contract Link to Fall River Trail Bid Documents 1 TOWN OF ESTES PARK CONSTRUCTION CONTRACT THIS AGREEMENT is effective as of the day of , 2020 by and between the Town of Estes Park, a body corporate and political, P.O. Box 1200, Estes Park, Larimer County, Colorado, 80517, (hereinafter called OWNER) and Jag’s Enterprises, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Fall River Trail The scope of work for this project includes construction of several segments of Fall River Trail along Fish Hatchery Road in Estes Park, as well as on Town-owned land (not adjacent to Fish Hatchery Road) and on federal land within Rocky Mountain National Park (RMNP). This portion of Fall River Trail (about 1.1 miles long by 10 feet wide) will be a colored concrete, ADA- accessible, multimodal trail with two pedestrian bridges at river crossings and three smaller retaining walls near the Historic Fall River Hydroplant. Article 2. PROJECT MANAGER The Project Manager shall be Ryan Barr, Public Works Department, Estes Park, Colorado, who is hereinafter called PROJECT MANAGER and who is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACT TIMES The Fall River Trail Extension project shall be completed as follows: •Work prohibited unless otherwise approved: o Memorial Day weekend (Friday, May 22 through Monday, May 25, 2020) o Independence Day weekend (Friday, July 3 through Sunday, July 5) o Labor Day weekend (Friday, September 4 through Monday, September 7, 2020) o Thanksgiving Weekend (Wednesday, November 25 through Sunday, November 29, 2020) 2 o Christmas Weekend (Thursday, December 24 through Sunday, December 27, 2020) o New Year’s Weekend (Thursday, December 31, 2020 through Sunday, January 3, 2021) •Work within Rocky Mountain National Park (Thursday, May 21 through Wednesday, Sept. 30, 2020) The date of beginning and the time for completion of the Work are essential conditions of the Contract Documents. The Contractor agrees to complete this project within 115 working days (Contract Time). Working days shall be considered as defined in the CDOT Standard Specifications for Road and Bridge Construction, or as modified through the Contract Documents. The contractor will proceed with the Work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for the completion of the Work described herein is a reasonable time, taking into consideration the average climate and economic conditions and other factors prevailing in the locality of the Work. Adjustments in the completion date will be made for weather days, etc. as allowed in the specifications. If the Contractor shall fail to complete the Work within the Contract Time, or extension of time granted by the Owner pursuant to a Change Order or approved weather day credits, then the Contractor will pay to the Owner the amount for liquidated damages as specified in this Article. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the Work is due to the following and the Contractor has promptly given Written Notice of such delay to the Owner. A. To any act of the Owner. B. To foreseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to, acts of God, or the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unprecedented severe weather. C. Provision for unusually severe weather is included within the specified construction period. No further allowance for severe weather shall be made regardless of actual weather conditions, except for adverse weather of unprecedented severity as determined by the Owner. Contractor shall assume responsibility for adequate weather protection of work in progress and work in place, recognizing the inclement weather typical of the mountain environment and the season of the year. D. Any inconvenience or scheduling delays caused by the failure or neglect of any Subcontractor, suppliers or material personnel shall not be considered as an unforeseeable cause beyond the control and without the fault of the Contractor and further shall not be grounds for delay of the completion of the Work. The Owner shall have the right to deduct the amount of liquidated damages from any moneys due or to become due to the Contractor, or to sue for and recover compensation from the Contractor and his Surety. Liquidated Damages 3 OWNER and CONTRACTOR recognize that time is of the essence of this Agreement, and that the OWNER will suffer financial loss if the Work is not completed in accordance with the contract time set forth in Article 3 of this Agreement. Further, the parties recognize that delays, expense and difficulties in proving in a legal proceeding the actual losses or damages including special, indirect, consequential, incidental and any other losses or damages suffered by OWNER if the Work is not completed as required in Article 3 of this Agreement. Accordingly, and instead of requiring proof of such loss or damages, the parties agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $2,300 for each calendar day that expires after the time specified in Article 3 of this Agreement for Final Completion of the Work. By execution of this Agreement, the OWNER and CONTRACTOR expressly agree that these liquidated damages amounts are reasonable under the circumstances existing at the time this Agreement is executed. Article 4. CONTRACTOR PRICE OWNER shall pay the CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to the unit prices times the quantities of work actually completed. Unit prices are those shown in the Proposal and Quantities of work actually completed will be determined by the PROJECT MANAGER. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment and Final Payment in accordance with the General Conditions. Article 6. INTEREST All moneys not paid when due as provided in the General Conditions shall bear interest at the rate of 10% per annum compounded monthly. Article 7. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has examined and carefully studied the Contract Documents (including any Addenda(s)) and the other related data identified in the Bidding Documents including "technical data". 7.2 CONTRACTOR has reviewed the site, and become familiar with, and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance or furnishing the Work. 7.3 CONTRACTOR acknowledges he knows, understands, and accepts all plans, specifications, and design intent of the Work. 7.4 CONTRACTOR acknowledges he has met with the Project Manager and has been in correspondence with the Project Manager and has sought and received clarification of all issues concerning construction and design. 4 7.5 CONTRACTOR assumes full responsibility and obligation for safety, high quality workmanship, and timely completion of this project as illustrated by the plans, drawings, and specifications. CONTRACTOR is required to comply with applicable federal, state, and local safety and health laws, regulations and ordinances. If the CONTRACTOR fails to provide documentation and certification as set forth in FHWA Form 1273, and any other requirements of the Agreement, the CONTRACTOR shall be specifically liable for any damages, including loss of reimbursement, attributable to contractor’s failure to comply with the applicable regulations. 7.6 CONTRACTOR understands that he may make on-site layout and grading and construction modifications to achieve the desired intent. Such modifications/grading changes and layout cost are already included in the Contract Documents. 7.7 CONTRACTOR understands and acknowledges that this Agreement is a performance- based Agreement, based on: unit prices, totaling $ 1,846,258.50, which shall not be exceeded or increased, except for contract changes allowed, agreed, and approved in writing by Change Order. 7.8 CONTRACTOR will work cooperatively with the PROJECT MANAGER to mutually achieve a final product acceptable to OWNER. 7.9 CONTRACTOR shall indemnify, save and hold harmless the OWNER from all damages, claims, and judgments whatsoever (including costs, legal fees, and expenses incurred by the OWNER related to such damages or claims) to the OWNER or claimed by third parties against the OWNER, arising directly or indirectly out of CONTRACTOR'S negligent performance of any of the requirements, provisions, or services furnished under this Agreement. 7.10 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all examinations, investigations, explorations, tests, reports and studies which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work as CONTRACTOR considers necessary for the performance of furnishing the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by the CONTRACTOR for such purposes. 7.11 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing underground facilities at or contiguous to the site and assumes responsibility for the accurate location of said underground facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions. 7.12 CONTRACTOR has correlated the results of all such observations, examinations, 5 investigations, tests, reports, and data with the terms and conditions of the Contract Documents. 7.13 CONTRACTOR has given PROJECT MANAGER written notice of all conflicts, errors, or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by PROJECT MANAGER is acceptable to CONTRACTOR. Article 8. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work, may consist of all, or some, of the following: 8.1 This Agreement 8.2 Exhibits to this Agreement 8.3 Notice of Award 8.4 Notice to Proceed 8.5 Invitation to Bid 8.6 Instructions to Bidders 8.7 Special Conditions 8.8 General Conditions 8.9 Drawings bearing the titles: Fall River Trail, Fall River Extension Trail – Segment 2A & 3, Harmony Foundation, Inc. – Pedestrian Bikepath, Fall River Trail Extension – Aspenglen Connection (Rocky Mountain National Park) (not attached hereto) 8.10 Addenda 8.11 Contractor’s Bid Schedule 8.12 Bid Bond 8.13 Performance & Payment Bond 8.14 Drawings, Plans, Details 8.15 CDOT Standard Specifications for Road and Bridge Construction (not attached hereto), Standard Special Provisions, Project Special Provisions 8.16 Contractor Information Form 8.17 Documentation submitted by CONTRACTOR prior to Notice of Award. 8.18 Change Orders (post approval signatures) 8.19 Insurance Certificate, Business License, Tax Certification. 8.20 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to the General Conditions. The documents composing the Contract Documents are attached to this Agreement and made part hereof (except as expressly noted otherwise above). There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. In case of conflicting provisions, requirements or discrepancies the order of application of the Contract Documents is as follows: 1.Change Orders for clarification of drawings 6 2.This Agreement 3.Addenda 4.Drawings, Plans, Details 5.Project Special Provisions 6.Standard Special Provisions 7.Special Conditions 8.General Conditions 9.CDOT Standards Specifications for Road and Bridge Construction Article 9. MISCELLANEOUS 9.1 Reference to the General Conditions shall include modification thereto by any Supplementary Conditions issued. 9.2 No assignments by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.3 Nothing in this Agreement shall be construed to give any rights or benefits by virtue of this Agreement to anyone other than OWNER and CONTRACTOR, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and CONTRACTOR and not for the benefit of any other party. 9.4 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 9.5 In the event of default of any of the provisions of this Agreement by either party which shall require the party not in default to commence legal actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs, including fees of experts, incurred because of the default. Additionally, CONTRACTOR shall indemnify the OWNER for legal expenses and costs incurred by the OWNER by reason of claims filed by suppliers, subcontractors or other parties, against the Retainage held by the OWNER where the OWNER has paid such sums to the CONTRACTOR. 9.6 The OWNER has appropriated sufficient funds in 2020 to pay the contract price. (Purchase Order Number: ). All financial obligations of the OWNER under the Contract payable in future fiscal years are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. Nothing in the Contract shall be deemed a pledge of the OWNER’S credit, or a payment guarantee by the OWNER to the CONTRACTOR. 9.7 Any provisions or part of the Contract Documents held to be void or unenforceable under any Law or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the 7 Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Signature pages follow 8 SIGNATURE PAGE EXECUTED this day of ______________________, 2020. TOWN OF ESTES PARK: Mayor Date State of ) ) ss: County of ) The foregoing instrument was acknowledged before me , by , on behalf of the Town of Estes Park, a Colorado municipal corporation, this day of , 2020. Witness my hand and official seal. My Commission Expires . Notary Public APPROVED AS TO FORM: 9 CONTRACTOR: Jag’s Enterprises, Inc. Name Date Title State of ) ) ss: County of ) The foregoing instrument was acknowledged before me this day of , 2020, by , as of Jag’s Enterprises, Inc. (If by natural person or persons, insert name or names; if by person acting in representative or official capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or description; if by officer of corporation, insert name of such officer or officers as the President or other officers of such corporation, naming it.) Witness my hand and official seal. My Commission Expires . Notary Public FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Bid Documents Fall River Trail (RTP, LWCF, Harmony, RMNP) Public Works Department Advertisement Date: January 23, 2020 Bid Opening Date: February 13, 2020 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) TABLE OF CONTENTS Invitation to Bid………………………………………………………………………………….3 CONTRACT DESCRIPTION…………………………………………………………….3 SCHEDULE OF ACTIVITIES..………………………………………………………….3 Instructions to Bidders…………………..………………………………………………………5 1.0 BID DOCUMENTS……………………………………………………………….5 2.0 BIDDER’S UNDERSTANDING…………………………………………………5 3.0 BID SUBMISSION……………………………………………………………….5 4.0 SIGNATURES………………………………………………….…………………6 5.0 REJECTION OF PROPOSAL………………………………….…………………6 6.0 METHOD OF PAYMENT…………………………………………….………….6 7.0 SUBCONTRACTS…………………………………………………….………….7 8.0 AWARD OF CONTRACT………………………………………………………..7 9.0 RESPONSE MATERIAL OWNERSHIP………………………………………...7 10.0 WARRANTY……………………………………………………………………..7 11.0 SCHEDULE……………………………………………………………………….7 12.0 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE……………………..7 13.0 SIGNING OF AGREEMENT…………………………………………………….7 Contract and Bonds CONSTRUCTION CONTRACT…………………………………………………………8 PERFORMANCE AND PAYMENT BOND……………………………………………15 BID BOND………………………………………………………………………………17 UNIT PRICE BID SCHEDULE ……...…………………………………………………19 CONTRACTOR INFORMATION FORM……...………………………………………20 ACCEPTANCE OF FUEL COST ADJUSTMENTS…………………………………...23 General Conditions GENERAL CONDITIONS…………………………………………………………...…24 Special Conditions SPECIAL CONDITIONS………………………………………………………………..47 Special Provisions STANDARD SPECIAL PROVISIONS………………………………………………….49 PROJECT SPECIAL PROVISIONS……………………………………………………..49 Construction Documents PROJECT PLANS – FALL RIVER TRAIL Page 1 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) INVITATION TO BID The Town of Estes Park will only be accepting bids submitted electronically on the Rocky Mountain E- Purchasing System (www.rockymountainbidsystem.com) until 2:00 P.M. (local MT), Thursday February 13, 2020. At this time, bids will be publicly opened and read aloud to consider the construction of the Fall River Trail (RTP, LWCF, Harmony, RMNP) project at the Public Works Office, 170 MacGregor Avenue, Room 100, Estes Park, Colorado 80517. CONTRACT DESCRIPTION: The scope of work for this project includes construction of several segments of Fall River Trail along Fish Hatchery Road in Estes Park, as well as on Town-owned land (not adjacent to Fish Hatchery Road) and within Rocky Mountain National Park (RMNP). This portion of Fall River Trail (about 1.1 miles long by 10 feet wide) will be a colored concrete, ADA-accessible, multimodal trail with two pedestrian bridges at river crossings and three smaller retaining walls near the Historic Fall River Hydroplant. For financial tracking purposes, there will be 4 separate segments of trail: Town Segment 3 = Land and Water Conservation Fund (LWCF); Town Segment 2A = Regional Transportation Program (RTP); Harmony Foundation Segment (Harmony); and Rocky Mountain National Park Segment (RMNP, ROMO). Each of these segments has a different funding source and therefore will be tracked separately on Pay Applications and other documentation. Work within RMNP will not be permitted when Aspenglen Campground is open, which will span from May 21, 2020 to September 30, 2020. This portion of work for RMNP will have its own project timeline and number of working days. RMNP has their own project special provisions which are shown through General Notes in the plan sheets for the Park. The bid documents are structured anticipating that all work within RMNP will be completed after September 30, 2020. If the contractor is interested in completing the work within RMNP prior to May 21, 2020, the Town and RMNP will consider a change order proposal by the successful bidder after award. All bids shall be treated in accordance with the State of Colorado’s “Standard Specifications for Road and Bridge Construction 2017.” All work performed shall additionally follow the specifications listed in the Special Conditions, Standard Special Provisions, and Project Special Provisions. Determination of successful bidder will be made on the basis of the lowest responsive, responsible Bid. Preference may be given to contractors listed on the CDOT Prequalified Contractor Listing to ensure that bidders have adequate experience with CDOT specifications and standards. Contractors must be registered on SAM.gov Page 2 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) PROPOSED SCHEDULE OF ACTIVITIES: Invitation to Bid (ITB) Available January 23, 2020 Pre-Bid Meeting - Mandatory (10:00 A.M.) January 30, 2020 Deadline for Questions (5:00 P.M.) February 6, 2020 Final Addendum Issued February 10, 2020 Bid Opening (2:00 P.M.) February 13, 2020 Notice of Award February 14, 2020 Town Board Approval of Contract March 10, 2020 Pre-Construction Meeting March 12, 2020 Notice to Proceed TBD – March or June, 2020 Final Completion – Town Segment TBD – October 30, 2020 Final Completion – RMNP Segment TBD – October 30, 2020 ALL DATES ARE SUBJECT TO CHANGE. A MANDATORY PRE-BID MEETING will be held at 10:00 a.m. January 30, 2020 at the Town Hall, Room 202, 170 MacGregor Ave, Estes Park, CO. Bids submitted in response to this request shall be for providing all professional construction services necessary for executing roadway and trail construction work as described in this document. The Owner reserves the right to accept any or reject any or all Bids as it may be deemed to be in its best interest. The Owner reserves the right to waive any informalities or irregularities in the bidding. LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED. The Owner intends to give Notice of Award of bid within 30 days of bid opening. Notice of Award of bid may be provided within 1 day of bid opening. Upon Notice of Award, the successful bidder agrees to execute a Contract for the work and compensation in the Bid on the standard Owner/Contractor Contract supplied herein within 5 days. The Contractor shall name the Town of Estes Park and Rocky Mountain National Park as “additional insured” on their General Liability and Automotive Liability policies. Each bid must be accompanied by a Bid Guaranty consisting of a properly Certified Check, Cashier's Check or Bid Bond, in the amount of five (5) percent of contractor's bid proposal, without conditions, payable to Town of Estes Park. Bid Guaranties consisting of bid bonds will be retained by Town of Estes Park. The Bid Guaranties consisting of Certified Checks and Cashier's Checks, accompanying the three lowest responsive and responsible Bids may be held until a Notice of Award is issued, provided the time from bid opening to Notice of Award does not exceed thirty days; the Bid Guaranties consisting of Certified Checks and Cashier's Checks accompanying the other Bids will be returned promptly after the opening of the bids and verification of the Bids. The Town will verify that the bidder and any designated subcontractors have adequate equipment and experienced personnel to perform the work within the contract time. Please complete the “Contractor Page 3 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Information Form” and include with submission of bid. Prior to award, the Town may require the apparent low bidder to submit supplemental documentation and references to verify that the bidder and any designated subcontractors have adequate equipment and experienced personnel to perform the work within the contract time. Town of Estes Park bid documents are available on the Rocky Mountain E-Purchasing System (www.rockymountainbidsystem.com) as well as on the Town’s website at www.estes.org/RFP . Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. The Town of Estes Park cannot guarantee accurate information obtained from sources other than the Rocky Mountain E-Purchasing System (RMEPS). Prospective bidders may make written inquiries by e-mail or through RMEPS before the written inquiry deadline concerning this Bid to obtain clarification of requirements. There will be opportunity to make inquiries during the pre-bid conference. No inquiries will be accepted after the deadline for questions. Inquiries regarding this Bid should be referred to: Ryan Barr Town of Estes Park Public Works Department Estes Park, CO 80517 rbarr@estes.org Response to bidders’ inquiries will be published as a modification/addendum on the Rocky Mountain Bid System in a timely manner. Bidders cannot rely on any other statements that clarify or alter any specification or other term or condition of the Bid. Should any interested bidder, sales representative, or manufacturer find any part of the listed specifications, terms and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the above contact person of such matters immediately upon discovery. Page 4 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) INSTRUCTIONS TO BIDDERS 1.0 BID DOCUMENTS The following documents constitute the bid documents for this project. By submitting a bid, the bidder certifies and represents that it has been furnished with all of the bid documents, is familiar with them, and intends to be bound by them. Furnished with Bid Packet: Invitation to Bid Special Conditions Instructions to Bidders Project Special Provisions Construction Agreement Standard Special Provisions Bid Schedule Drawings and Construction Plans Bid Bond Contractor Information Form Performance & Payment Bond FHWA Form 1273 General Conditions Federal Bid and Contract Provisions 2.0 BIDDER’S UNDERSTANDING The bidder is responsible to be informed of, and the bidder awarded the contract shall comply with, all federal, state, and local laws, statutes, and ordinances relative to the execution of the work. This requirement includes, without limitation, applicable regulations concerning minimum wage rates, nondiscrimination in the employment of labor, protection of public and employee safety and health, permits, fees, and similar subjects. The bidder is responsible to have inspected the site of the proposed work and to have become familiar with the site layout and all site conditions, including subsurface soil conditions and materials and obstructions that might affect the work. The bidder is presumed to have made adequate allowances within the bid for all such conditions. 3.0 BID SUBMISSION Each bid shall be carefully prepared using the bid schedule provided. Entries shall be typed using dark black ribbon or legibly written in dark ink. All prices shall be stated in words and numbers except where the form provides for numbers only. Use of the provided bid form in MS Excel spreadsheet format is acceptable. The bidder shall submit the following as its bid package: a) A complete and signed bid schedule b) A signed copy of each addendum issued c) An appropriate Bid Guaranty in the amount of 5% of the bid value d) A signed Contractor Information Form e) Any other appropriate supplementary information Page 5 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 4.0 SIGNATURES The bidder shall sign the bid with the bidder’s usual signature and shall give the bidder’s full business address. Bids by partnerships shall be signed with the partnership name followed by the signature and designation of one of the partners or other authorized representative. A complete list of partners shall be included with the bid. Bids by a corporation shall be signed in the official corporate name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation and shall display the corporate seal. The names of all persons signing should also be typed or printed below the signature. Bidding corporations shall designate the state in which they are incorporated, the address of their principal office, and the name and address of their agent for service of process. A bid by a person who adds the word “president,” “secretary,” “agent,” or other designation without disclosing the principal will be rejected. The bidder’s name stated on the bid shall be the exact legal name of the firm. 5.0 REJECTION OF PROPOSAL: The Town of Estes Park Public Works Department reserves the right to reject any or all proposals and to waive formalities and minor irregularities in proposals received if deemed in the best interest of the Town to do so. If, in the judgment of the Town, the bids or proposals are substantially equal, the Town Board may award the contract to a company located in the Estes Valley or Larimer County. The total cost of bid preparation and submission shall be assumed by the Contractor. 6.0 METHOD OF PAYMENT: In the event that a service is requested which is not listed on the Bid, the Contractor, and the Town will negotiate an appropriate unit price for the service prior to any work being done. Billing and payment cycles are as printed on the Annual Vendor Payment Schedule generated by the Town’s Finance Department and based on a twice per month method. The amount of such payment shall be based upon certified progress reports and billing covering the work performed and based upon work completed. The invoice will be submitted to the Town representative, as identified above, for approval. Payments will not exceed 95% until the project is completed and accepted by the Town. 7.0 SUBCONTRACTS: Upon the Town’s request, the bidder shall supply the Town with a list of all subcontractors the bidder plans to employ to complete the project. The Town reserves the right to disapprove the use of any or all subcontractors that, in the Town’s judgment, are not reasonably capable of performing the work required. 8.0 AWARD OF CONTRACT: An Evaluation/Selection Committee composed of members of the Public Works Department staff will evaluate all submitted bids. Determination of successful bidder will be made on the basis of the lowest responsive, responsible Bid that is most advantageous to the Town. Factors to be considered during bid evaluation will include: conformance to this document, price, schedule, qualifications and capacity of firm and staff to perform the proposed work, projects of similar scope and budget (regardless of owner agency), and previous Town projects and references. The executed contract will be a Unit Price Not-To-Exceed type contract and the Town will generate a Page 6 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Purchase Order to reflect the contract value. Invoicing shall not exceed the contract without a previously approved change order to the Contract. 9.0 RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this bid becomes the property of the Town and will only be returned to the Contractor at the Town’s option. The Town of Estes Park has the right to use any or all ideas presented in reply to this bid. Disqualification of bidder does not eliminate this right. 10.0 WARRANTY: A two-year warranty will be applied to this project. 11.0 SCHEDULE: The selected Contractor shall furnish a Construction Schedule at the Pre-Construction meeting. The schedule shall be updated and reissued weekly and shall reflect actual job progress, delays or gains of time and any rescheduling. The original schedule and each updating shall be furnished in 1 copy to the Owner. All costs for this scheduling shall be borne by the Contractor. Pay requests will not be processed without such updates. 12.0 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE: All Bids shall remain open for sixty (60) days after the day of the Bid opening, but Owner may, in his sole discretion, release any Bid and return the Bid Security prior to that date. 13.0 SIGNING OF AGREEMENT: When Owner gives a Notice of Award to the Successful Bidder, within five (5) days thereafter, Contractor shall deliver to Owner one set of the required Security Bonds and Insurance forms and two fully signed sets of Contract Documents. No Agreement is binding upon the Owner until it has been executed by the Owner and delivered to the Contractor. Page 7 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) TOWN OF ESTES PARK CONSTRUCTION AGREEMENT THIS AGREEMENT is effective as of the day of , 2020 by and between the Town of Estes Park (TOEP), a body corporate and political, P.O. Box 1200, Estes Park, Larimer County, Colorado, 80517, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Fall River Trail [INSERT PROJECT SCOPE OF WORK] Article 2. PROJECT MANAGER The Project Manager shall be Ryan Barr, Public Works Department, Estes Park, Colorado, who is hereinafter called PROJECT MANAGER and who is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACT TIMES The Fall River Trail (RTP, LWCF, Harmony, RMNP) project shall be completed as follows: Notice of Award Town Board Approval Pre-Construction Meeting Notice to Proceed No Work within Rocky Mountain National Park May 21 – September 30, 2020  Work prohibited unless otherwise approved: o Memorial Day weekend (Friday May 22 – Monday May 25, 2020) o Independence Day weekend (Friday July 3) o Labor Day weekend (Friday September 4 – Monday September 7, 2020) o Thanksgiving (Thursday November 26 – Friday November 27, 2020) o Christmas Eve and Christmas Day (Thursday December 24 – Friday December 25, 2020) o New Years Day (Friday January 1, 2020) Page 8 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The date of beginning and the time for completion of the Work are essential conditions of the Contract Documents. The Contractor agrees to complete this project within 105 working days (Contract Time). The contractor will proceed with the Work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for the completion of the Work described herein is a reasonable time, taking into consideration the average climate and economic conditions and other factors prevailing in the locality of the Work. Adjustments in the completion date will be made for weather days, etc. as allowed in the specifications. If the Contractor shall fail to complete the Work within the Contract Time, or extension of time granted by the Owner pursuant to a Change Order or approved weather day credits, then the Contractor will pay to the Owner the amount for liquidated damages as specified in this Article. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the Work is due to the following and the Contractor has promptly given Written Notice of such delay to the Owner. A. To any act of the Owner. B. To foreseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to, acts of God, or the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unprecedented severe weather. C. Provision for unusually severe weather is included within the specified construction period. No further allowance for severe weather shall be made regardless of actual weather conditions, except for adverse weather of unprecedented severity as determined by the Owner. Contractor shall assume responsibility for adequate weather protection of work in progress and work in place, recognizing the inclement weather typical of the mountain environment and the season of the year. D. Any inconvenience or scheduling delays caused by the failure or neglect of any Subcontractor, suppliers or material personnel shall not be considered as an unforeseeable cause beyond the control and without the fault of the Contractor and further shall not be grounds for delay of the completion of the Work. The Owner shall have the right to deduct the amount of liquidated damages from any moneys due or to become due to the Contractor, or to sue for and recover compensation from the Contractor and his Surety. Liquidated Damages OWNER and CONTRACTOR recognize that time is of the essence of this Agreement, and that the OWNER will suffer financial loss if the Work is not completed in accordance with the contract time set forth in Article 3 of this Agreement. Further, the parties recognize that delays, expense and difficulties in proving in a legal proceeding the actual losses or damages including special, indirect, consequential, incidental and any other losses or damages suffered by OWNER if the Work is not completed as required in Article 3 of this Agreement. Accordingly, and instead of requiring proof of such loss or Page 9 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) damages, the parties agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $ [LD Value based on Contract Amount per CDOT Standard Specs 108.09] for each calendar day that expires after the time specified in Article 3 of this Agreement for Final Completion of the Work. By execution of this Agreement, the OWNER and CONTRACTOR expressly agree that these liquidated damages amounts are reasonable under the circumstances existing at the time this Agreement is executed. Article 4. CONTRACTOR PRICE OWNER shall pay the CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to the unit prices times the quantities of work actually completed. Unit prices are those shown in the Proposal and Quantities of work actually completed will be determined by the PROJECT MANAGER. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment and Final Payment in accordance with the General Conditions. Article 6. INTEREST All moneys not paid when due as provided in the General Conditions shall bear interest at the rate of 10% per annum compounded monthly. Article 7. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has examined and carefully studied the Contract Documents (including any Addenda(s)) and the other related data identified in the Bidding Documents including "technical data". 7.2 CONTRACTOR has reviewed the site, and become familiar with, and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance or furnishing the Work. 7.3 CONTRACTOR acknowledges he knows, understands, and accepts all plans, specifications, and design intent of the Work. 7.4 CONTRACTOR acknowledges he has met with the Project Manager and has been in correspondence with the Project Manager and has sought and received clarification of all issues concerning construction and design. 7.5 CONTRACTOR assumes full responsibility and obligation for safety, high quality workmanship, and timely completion of this project as illustrated by the plans, drawings, and specifications. Contractors are required to comply with applicable federal, state, and local safety and health laws, regulations and ordinances. If the contractor fails to provide documentation and Page 10 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) certification as set forth in FHWA Form 1273, and any other requirements of the Agreement, the contractor shall be specifically liable for any damages, including loss of reimbursement, attributable to contractor’s failure to comply with the applicable regulations. 7.6 CONTRACTOR understands that he may make on-site layout and grading and construction modifications to achieve the desired intent. Such modifications/grading changes and layout cost are already included in the Contract Documents. 7.7 CONTRACTOR understands and acknowledges that this Agreement is a performance-based Agreement, either based on: 1) unit prices 2) maximum lump sum amount 3) price quote; totaling $ ________[INSERT VALUE HERE] that shall not be exceeded or increased, except for contract changes allowed, agreed, and approved in writing by Change Order. 7.8 CONTRACTOR will work cooperatively with the PROJECT MANAGER to mutually achieve a final product acceptable to OWNER. 7.9 CONTRACTOR shall indemnify, save and hold harmless the OWNER from all damages, claims, and judgments whatsoever (including costs, legal fees, and expenses incurred by the OWNER related to such damages or claims) to the OWNER or claimed by third parties against the OWNER, arising directly or indirectly out of CONTRACTOR'S negligent performance of any of the requirements, provisions, or services furnished under this Agreement. 7.10 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all examinations, investigations, explorations, tests, reports and studies which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work as CONTRACTOR considers necessary for the performance of furnishing the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents,; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by the CONTRACTOR for such purposes. 7.11 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing underground facilities at or contiguous to the site and assumes responsibility for the accurate location of said underground facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions. 7.12 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports, and data with the terms and conditions of the Contract Documents. 7.13 CONTRACTOR has given PROJECT MANAGER written notice of all conflicts, errors, or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by PROJECT MANAGER is acceptable to CONTRACTOR. Page 11 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Article 8. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work, may consist of all, or some, of the following: 8.1 This Agreement 8.2 Exhibits to this Agreement 8.3 Notice of Award 8.4 Notice to Proceed 8.5 Invitation to Bid 8.6 Instructions to Bidders 8.7 Special Conditions 8.8 General Conditions 8.9 Drawings bearing the titles: Fall River Trail, Fall River Extension Trail – Segment 2A & 3, Harmony Foundation, Inc. – Pedestrian Bikepath, Fall River Trail Extension – Aspenglen Connection (Rocky Mountain National Park) (not attached hereto) 8.10 Addenda (s). 8.11 Contractor’s Bid. (Bid Proposal, Price Quote, Bid sheet & Appendix) 8.12 Bid Bond 8.13 Performance & Payment Bond 8.14 Drawings, Plans, Details 8.15 CDOT Standard Specifications for Road and Bridge Construction (not attached hereto), Standard Special Provisions, Project Special Provisions 8.16 Contractor Information Form 8.17 Documentation submitted by CONTRACTOR prior to Notice of Award. 8.18 Change Orders (post approval signatures) 8.19 Insurance Certificate, Business License, Tax Certification. 8.20 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to the General Conditions. The documents composing the Contract Documents are attached to this Agreement and made part hereof (except as expressly noted otherwise above). There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. In case of conflicting provisions, requirements or discrepancies the order of application of the Contract Documents is as follows: 1. Change Orders for clarification of drawings 2. This Agreement 3. Addenda 4. Drawings, Plans, Details 5. Project Special Provisions Page 12 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 6. Special Conditions 7. Standard Special Provisions 8. General Conditions 9. CDOT Standards Specifications for Road and Bridge Construction Article 9. MISCELLANEOUS 9.1 Reference to the General Conditions shall include modification thereto by any Supplementary Conditions issued. 9.2 No assignments by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.3 Except for the intended beneficiaries of any "Payment and Performance Bond" executed in conjunction with this Agreement, nothing in this Agreement shall be construed to give any rights or benefits by virtue of this Agreement to anyone other than OWNER and CONTRACTOR, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and CONTRACTOR and not for the benefit of any other party. 9.4 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 9.5 In the event of default of any of the provisions of this Agreement by either party which shall require the party not in default to commence legal actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs, including fees of experts, incurred because of the default. Additionally, CONTRACTOR shall indemnify the OWNER for legal expenses and costs incurred by the OWNER by reason of claims filed by suppliers, subcontractors or other parties, against the Retainage held by the OWNER where the OWNER has paid such sums to the CONTRACTOR. 9.6 The OWNER has appropriated sufficient funds to pay the contract price. (Purchase Order Number: XXXXXX) 9.7 Any provisions or part of the Contract Documents held to be void or unenforceable under any Law or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Page 13 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed, initialed or identified by OWNER and CONTRACTOR or identified by PROJECT MANAGER on their behalf. This Agreement will be effective as provided on the first page hereof. TOWN OF ESTES PARK By: ______________________________ By: __________________________ Title: Mayor Title: ________________________ (If CONTRACTOR is a corporation attach evidence of authority to sign.) Attest: __________________________ Attest: ______________________ Address for giving notices: Address for giving notices: 170 MacGregor Avenue P. O. Box 1200 Estes Park, Colorado 80517 970-577-3575, rbarr@estes.org Page 14 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) PERFORMANCE AND PAYMENT BOND Bond No.__________________ KNOW ALL MEN BY THESE PRESENTS that: FIRM ADDRESS (an Individual), (a Partnership), (a Corporation), hereinafter called Principal; and FIRM ADDRESS hereinafter called Surety, are held and firmly bound unto the Town of Estes Park, P.O. Box 1200, Estes Park, Colorado, 80517, a Municipal Corporation, hereinafter called the Owner, in the penal sum of Dollars ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THESE OBLIGATIONS are such that whereas the Principal entered into a certain Contract Agreement with the Owner, dated the day of , 20 , a copy of which is hereto attached and made a part hereof for the performance of Town of Estes Park Project titled . NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions and agreements of said Contract Agreement during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without Notice to the Surety and during the life of the guaranty period, and if he shall satisfy all claims and demands incurred under such Contract Agreement, and shall fully indemnify and save harmless the Owner from all cost and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, and if he shall promptly make payment to all persons, firms, subcontractors and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such Contract Agreement, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, repairs on construction of such work, and all insurance premiums on said work, and for all labor, performed in such work whether by subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. Page 15 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Agreement or to the work or to the specifications. PROVIDED, FURTHER, that no final settlement between Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS WHEREOF, this instrument is executed in three (2) counterparts, each one of which shall be deemed an original, this the day of , 20____ . IN PRESENCE OF: PRINCIPAL BY ADDRESS (Corporate Seal) OTHER PARTNERS (Surety Seal) SURETY ATTORNEY IN FACT ADDRESS NOTE: Date of Bond must not be prior to date of Contract Agreement. If Contractor is partnership, all partners should execute Bond. IMPORTANT: Surety Company must be authorized to transact business in the State of Colorado and be acceptable to the Owner. Page 16 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, , as Principal, and , as Surety, are hereby held and firmly bound unto the Town of Estes Park, Colorado, as Owner, in the penal sum of for the payment of which, will and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. THE CONDITION of this obligation is such that whereas the Principal has submitted to the Town of Estes Park, Colorado, the accompanying Bid Proposal, and hereby made a part hereof to enter into a Contract Agreement for the construction of the following Town of Estes Park Project: Fall River Trail (RTP, LWCF, Harmony, RMNP) WHEREAS, the Owner, as a condition for receiving said Bid Proposal, requires the Principal to deposit with the Owner a Bid Proposal Guaranty, equivalent to not less than Five (5) Percent of the amount of said Bid Proposal. NOW, THEREFORE, a. If said Bid Proposal shall be rejected; or in the alternate, b. If said Bid Proposal shall be accepted and the Principal shall execute and deliver a Contract Agreement (properly completed in accordance with said Bid Proposal) and shall furnish a Performance and Payment Bond upon the forms prescribed by the Owner for the faithful performance of said Contract; and for the payment of all persons performing labor of furnishing materials in connection therewith; and shall in all other respects perform the agreement created by the acceptance of said Bid Proposal; then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as therein stated. Page 17 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Surety, for value received, hereby stipulated and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, this _______ day of ________________, 20___ and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. PRINCIPAL SURETY Name: Address: By: Attorney-in-fact: Title (SEAL) (SEAL) Note: Surety Companies executing bonds must be authorized to transact business in the State of Colorado and be acceptable to the Owner. Page 18 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) BID SCHEDULE BIDDERS: INSERT UNIT PRICES IN THE EXCEL SPREADSHEET PROVIDED (Bid Schedule), PRINT IT OUT, SIGN IT, AND INSERT THE BID SCHEDULE IN PLACE OF THIS PLACEHOLDER PAGE. Page 19 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) CONTRACTOR INFORMATION FORM Company Name: Proposed for Fall River Trail Superintendent: Project Manager: Foremen: 1) Project Name and Location: Project Year: Completion Date: Contractor Project Staff (Super, Foremen, PM): Subcontractors: Agency Project Manager (PM) Name & Agency: Agency PM Email: Agency PM Phone: Work Performed: *Low bidders may be asked to provide tabular description of work performed, to include work items performed, project quantities, unit prices, and total cost. 2) Project Name and Location: Project Year: Completion Date: Contractor Project Staff (Super, Foremen, PM): Subcontractors: Agency Project Manager (PM) Name & Agency: Agency PM Email: Agency PM Phone: Work Performed: Page 20 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 3) Project Name and Location: Project Year: Completion Date: Contractor Project Staff (Super, Foremen, PM): Subcontractors: Agency Project Manager (PM) Name & Agency: Agency PM Email: Agency PM Phone: Work Performed: 4) Project Name and Location: Project Year: Completion Date: Contractor Project Staff (Super, Foremen, PM): Subcontractors: Agency Project Manager (PM) Name & Agency: Agency PM Email: Agency PM Phone: Work Performed: Page 21 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 5) Current Work Under Contract: Code Project Cost Owner Start Finish Work Description A B C D E F G H I J SIGNATURE: DATE: FIRM: Page 22 of 116 1 FHWA-1273 -- Revised May 1, 2012 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS I.GeneralII. NondiscriminationIII. Nonsegregated FacilitiesIV.Davis-Bacon and Related Act ProvisionsV.Contract Work Hours and Safety Standards ActProvisionsVI.Subletting or Assigning the ContractVII. Safety: Accident PreventionVIII.False Statements Concerning Highway ProjectsIX.Implementation of Clean Air Act and Federal WaterPollution Control ActX. Compliance with Governmentwide Suspension andDebarment RequirementsXI. Certification Regarding Use of Contract Funds forLobbying ATTACHMENTS A. Employment and Materials Preference for AppalachianDevelopment Highway System or Appalachian Local AccessRoad Contracts (included in Appalachian contracts only) I.GENERAL 1.Form FHWA-1273 must be physically incorporated in eachconstruction contract funded under Title 23 (excludingemergency contracts solely intended for debris removal). Thecontractor (or subcontractor) must insert this form in eachsubcontract and further require its inclusion in all lower tiersubcontracts (excluding purchase orders, rental agreementsand other agreements for supplies or services). The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Form FHWA-1273 must be included in all Federal-aid design-build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services). The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Contracting agencies may reference Form FHWA-1273 in bid proposal or request for proposal documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 2. Subject to the applicability criteria noted in the followingsections, these contract provisions shall apply to all workperformed on the contract by the contractor's own organizationand with the assistance of workers under the contractor'simmediate superintendence and to all work performed on thecontract by piecework, station work, or by subcontract. 3. A breach of any of the stipulations contained in theseRequired Contract Provisions may be sufficient grounds forwithholding of progress payments, withholding of finalpayment, termination of the contract, suspension / debarmentor any other action determined to be appropriate by thecontracting agency and FHWA. 4. Selection of Labor: During the performance of this contract,the contractor shall not use convict labor for any purposewithin the limits of a construction project on a Federal-aidhighway unless it is labor performed by convicts who are onparole, supervised release, or probation. The term Federal-aidhighway does not include roadways functionally classified aslocal roads or rural minor collectors. II. NONDISCRIMINATION The provisions of this section related to 23 CFR Part 230 are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts. In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR 60, 29 CFR 1625-1627, Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633. The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60-1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3. Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR 60, and 29 CFR 1625-1627. The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), and Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633. The following provision is adopted from 23 CFR 230, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements. 1. Equal Employment Opportunity: Equal employmentopportunity (EEO) requirements not to discriminate and to takeaffirmative action to assure equal opportunity as set forthunder laws, executive orders, rules, regulations (28 CFR 35,29 CFR 1630, 29 CFR 1625-1627, 41 CFR 60 and 49 CFR 27)and orders of the Secretary of Labor as modified by theprovisions prescribed herein, and imposed pursuant to 23U.S.C. 140 shall constitute the EEO and specific affirmativeaction standards for the contractor's project activities under Page 23 of 116 2 this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO: a. The contractor will work with the contracting agency andthe Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. b. The contractor will accept as its operating policy thefollowing statement: "It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training." 2. EEO Officer: The contractor will designate and makeknown to the contracting officers an EEO Officer who will havethe responsibility for and must be capable of effectivelyadministering and promoting an active EEO program and whomust be assigned adequate authority and responsibility to doso. 3.Dissemination of Policy: All members of the contractor'sstaff who are authorized to hire, supervise, promote, anddischarge employees, or who recommend such action, or whoare substantially involved in such action, will be made fullycognizant of, and will implement, the contractor's EEO policyand contractual responsibilities to provide EEO in each gradeand classification of employment. To ensure that the aboveagreement will be met, the following actions will be taken as aminimum: a. Periodic meetings of supervisory and personnel officeemployees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be reviewed and explained. The meetings will be conducted by the EEO Officer. b. All new supervisory or personnel office employees will begiven a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment forthe project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women. d.Notices and posters setting forth the contractor's EEOpolicy will be placed in areas readily accessible to employees, applicants for employment and potential employees. e. The contractor's EEO policy and the procedures toimplement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or other appropriate means. 4. Recruitment: When advertising for employees, thecontractor will include in all advertisements for employees thenotation: "An Equal Opportunity Employer." All suchadvertisements will be placed in publications having a largecirculation among minorities and women in the area fromwhich the project work force would normally be derived. a.The contractor will, unless precluded by a validbargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees, and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration. b.In the event the contractor has a valid bargainingagreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions. c.The contractor will encourage its present employees torefer minorities and women as applicants for employment. Information and procedures with regard to referring such applicants will be discussed with employees. 5. Personnel Actions: Wages, working conditions, andemployee benefits shall be established and administered, andpersonnel actions of every type, including hiring, upgrading,promotion, transfer, demotion, layoff, and termination, shall betaken without regard to race, color, religion, sex, nationalorigin, age or disability. The following procedures shall befollowed: a.The contractor will conduct periodic inspections of projectsites to insure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel. b. The contractor will periodically evaluate the spread ofwages paid within each classification to determine any evidence of discriminatory wage practices. c. The contractor will periodically review selected personnelactions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons. d.The contractor will promptly investigate all complaints ofalleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal. 6. Training and Promotion: a. The contractor will assist in locating, qualifying, andincreasing the skills of minorities and women who are Page 24 of 116 3 applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. b. Consistent with the contractor's work force requirementsand as permissible under Federal and State regulations, the contractor shall make full use of training programs, i.e., apprenticeship, and on-the-job training programs for the geographical area of contract performance. In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a). c.The contractor will advise employees and applicants foremployment of available training programs and entrance requirements for each. d. The contractor will periodically review the training andpromotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion. 7. Unions: If the contractor relies in whole or in part uponunions as a source of employees, the contractor will use goodfaith efforts to obtain the cooperation of such unions toincrease opportunities for minorities and women. Actions bythe contractor, either directly or through a contractor'sassociation acting as agent, will include the procedures setforth below: a.The contractor will use good faith efforts to develop, incooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment. b.The contractor will use good faith efforts to incorporate anEEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, national origin, age or disability. c.The contractor is to obtain information as to the referralpractices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information. d.In the event the union is unable to provide the contractorwith a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, national origin, age or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency. 8. Reasonable Accommodation for Applicants /Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established there under. Employers must provide reasonable accommodation in all employment activities unless to do so would cause an undue hardship. 9. Selection of Subcontractors, Procurement of Materialsand Leasing of Equipment: The contractor shall notdiscriminate on the grounds of race, color, religion, sex,national origin, age or disability in the selection and retentionof subcontractors, including procurement of materials andleases of equipment. The contractor shall take all necessaryand reasonable steps to ensure nondiscrimination in theadministration of this contract. a.The contractor shall notify all potential subcontractors andsuppliers and lessors of their EEO obligations under this contract. b.The contractor will use good faith efforts to ensuresubcontractor compliance with their EEO obligations. 10.Assurance Required by 49 CFR 26.13(b): a. The requirements of 49 CFR Part 26 and the State DOT’s U.S. DOT-approved DBE program are incorporated by reference. b.The contractor or subcontractor shall not discriminate onthe basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the contracting agency deems appropriate. 11.Records and Reports: The contractor shall keep suchrecords as necessary to document compliance with the EEOrequirements. Such records shall be retained for a period ofthree years following the date of the final payment to thecontractor for all contract work and shall be available atreasonable times and places for inspection by authorizedrepresentatives of the contracting agency and the FHWA. a.The records kept by the contractor shall document thefollowing: (1) The number and work hours of minority and non-minority group members and women employed in each work classification on the project; (2) The progress and efforts being made in cooperationwith unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring,training, qualifying, and upgrading minorities and women; b.The contractors and subcontractors will submit an annualreport to the contracting agency each July for the duration of the project, indicating the number of minority, women, and non-minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor Page 25 of 116 4 will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July. III. NONSEGREGATED FACILITIES This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location, under the contractor's control, where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes. IV. DAVIS-BACON AND RELATED ACT PROVISIONS This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size). The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. Contracting agencies may elect to apply these requirements to other projects. The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA-1273 format and FHWA program requirements. 1. Minimum wages a. All laborers and mechanics employed or working uponthe site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.d. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under paragraph 1.b. of this section) and the Davis-Bacon poster (WH–1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b. (1) The contracting officer shall require that any class oflaborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (i) The work to be performed by the classificationrequested is not performed by a classification in the wage determination; and (ii) The classification is utilized in the area by theconstruction industry; and (iii) The proposed wage rate, including any bona fidefringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (2) If the contractor and the laborers and mechanics to beemployed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (3) In the event the contractor, the laborers or mechanicsto be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Wage and Hour Administrator for determination. The Wage and Hour Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or Not applicable per CPW Page 26 of 116 5 will notify the contracting officer within the 30-day period that additional time is necessary. (4) The wage rate (including fringe benefits whereappropriate) determined pursuant to paragraphs 1.b.(2) or 1.b.(3) of this section, shall be paid to all workers performingwork in the classification under this contract from the firstday on which work is performed in the classification. c. Whenever the minimum wage rate prescribed in thecontract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. d.If the contractor does not make payments to a trustee orother third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. 2. Withholding The contracting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor under this contract, or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the contracting agency may, after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. 3. Payrolls and basic records a.Payrolls and basic records relating thereto shall bemaintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis- Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. b. (1) The contractor shall submit weekly for each week inwhich any contract work is performed a copy of all payrolls to the contracting agency. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee ( e.g. , the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the contracting agency.. (2) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor orsubcontractor or his or her agent who pays or supervises thepayment of the persons employed under the contract and shallcertify the following: (i) That the payroll for the payroll period contains theinformation required to be provided under §5.5 (a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being maintained under §5.5 (a)(3)(i) of Regulations, 29 CFR part 5, and that such information is correct and complete; (ii) That each laborer or mechanic (including eachhelper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3; (iii) That each laborer or mechanic has been paid notless than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. Page 27 of 116 6 (3) The weekly submission of a properly executedcertification set forth on the reverse side of Optional Form WH–347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(2) of this section. (4) The falsification of any of the above certifications maysubject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code. c. The contractor or subcontractor shall make the recordsrequired under paragraph 3.a. of this section available for inspection, copying, or transcription by authorized representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State DOT, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and trainees a. Apprentices (programs of the USDOL). Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. b. Trainees (programs of the USDOL). Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. c. Equal employment opportunity. The utilization ofapprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. Page 28 of 116 7 d. Apprentices and Trainees (programs of the U.S. DOT). Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs. The ratio of apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program. 5. Compliance with Copeland Act requirements. Thecontractor shall comply with the requirements of 29 CFR part3, which are incorporated by reference in this contract. 6. Subcontracts. The contractor or subcontractor shall insertForm FHWA-1273 in any subcontracts and also require thesubcontractors to include Form FHWA-1273 in any lower tiersubcontracts. The prime contractor shall be responsible for thecompliance by any subcontractor or lower tier subcontractorwith all the contract clauses in 29 CFR 5.5. 7. Contract termination: debarment. A breach of thecontract clauses in 29 CFR 5.5 may be grounds for terminationof the contract, and for debarment as a contractor and asubcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis-Bacon and Related Actrequirements. All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5are herein incorporated by reference in this contract. 9. Disputes concerning labor standards. Disputes arisingout of the labor standards provisions of this contract shall notbe subject to the general disputes clause of this contract. Suchdisputes shall be resolved in accordance with the proceduresof the Department of Labor set forth in 29 CFR parts 5, 6, and7. Disputes within the meaning of this clause include disputesbetween the contractor (or any of its subcontractors) and thecontracting agency, the U.S. Department of Labor, or theemployees or their representatives. 10. Certification of eligibility. a. By entering into this contract, the contractor certifies thatneither it (nor he or she) nor any person or firm who has aninterest in the contractor's firm is a person or firm ineligible tobe awarded Government contracts by virtue of section 3(a) ofthe Davis-Bacon Act or 29 CFR 5.12(a)(1). b. No part of this contract shall be subcontracted to any personor firm ineligible for award of a Government contract by virtueof section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). c. The penalty for making false statements is prescribed in theU.S. Criminal Code, 18 U.S.C. 1001. V.CONTRACT WORK HOURS AND SAFETYSTANDARDS ACT The following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and guards. 1. Overtime requirements. No contractor or subcontractorcontracting for any part of the contract work which may requireor involve the employment of laborers or mechanics shallrequire or permit any such laborer or mechanic in anyworkweek in which he or she is employed on such work towork in excess of forty hours in such workweek unless suchlaborer or mechanic receives compensation at a rate not lessthan one and one-half times the basic rate of pay for all hoursworked in excess of forty hours in such workweek. 2. Violation; liability for unpaid wages; liquidateddamages. In the event of any violation of the clause set forthin paragraph (1.) of this section, the contractor and anysubcontractor responsible therefor shall be liable for theunpaid wages. In addition, such contractor and subcontractorshall be liable to the United States (in the case of work doneunder contract for the District of Columbia or a territory, to suchDistrict or to such territory), for liquidated damages. Suchliquidated damages shall be computed with respect to eachindividual laborer or mechanic, including watchmen andguards, employed in violation of the clause set forth inparagraph (1.) of this section, in the sum of $10 for eachcalendar day on which such individual was required orpermitted to work in excess of the standard workweek of fortyhours without payment of the overtime wages required by theclause set forth in paragraph (1.) of this section. 3. Withholding for unpaid wages and liquidated damages.The FHWA or the contacting agency shall upon its own actionor upon written request of an authorized representative of theDepartment of Labor withhold or cause to be withheld, fromany moneys payable on account of work performed by thecontractor or subcontractor under any such contract or anyother Federal contract with the same prime contractor, or anyother federally-assisted contract subject to the Contract WorkHours and Safety Standards Act, which is held by the sameprime contractor, such sums as may be determined to benecessary to satisfy any liabilities of such contractor orsubcontractor for unpaid wages and liquidated damages asprovided in the clause set forth in paragraph (2.) of thissection. 4. Subcontracts. The contractor or subcontractor shall insertin any subcontracts the clauses set forth in paragraph (1.)through (4.) of this section and also a clause requiring thesubcontractors to include these clauses in any lower tiersubcontracts. The prime contractor shall be responsible forcompliance by any subcontractor or lower tier subcontractorwith the clauses set forth in paragraphs (1.) through (4.) of thissection. Page 29 of 116 8 VI. SUBLETTING OR ASSIGNING THE CONTRACT This provision is applicable to all Federal-aid construction contracts on the National Highway System. 1. The contractor shall perform with its own organizationcontract work amounting to not less than 30 percent (or agreater percentage if specified elsewhere in the contract) ofthe total original contract price, excluding any specialty itemsdesignated by the contracting agency. Specialty items may beperformed by subcontract and the amount of any suchspecialty items performed may be deducted from the totaloriginal contract price before computing the amount of workrequired to be performed by the contractor's own organization(23 CFR 635.116). a. The term “perform work with its own organization” refersto workers employed or leased by the prime contractor, and equipment owned or rented by the prime contractor, with or without operators. Such term does not include employees or equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be included in this term if the prime contractor meets all of the following conditions: (1) the prime contractor maintains control over thesupervision of the day-to-day activities of the leased employees; (2) the prime contractor remains responsible for the qualityof the work of the leased employees; (3) the prime contractor retains all power to accept orexclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible forthe payment of predetermined minimum wages, the submission of payrolls, statements of compliance and all other Federal regulatory requirements. b. "Specialty Items" shall be construed to be limited to workthat requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 2. The contract amount upon which the requirements set forthin paragraph (1) of Section VI is computed includes the cost ofmaterial and manufactured products which are to bepurchased or produced by the contractor under the contractprovisions. 3. The contractor shall furnish (a) a competent superintendentor supervisor who is employed by the firm, has full authority todirect performance of the work in accordance with the contractrequirements, and is in charge of all construction operations(regardless of who performs the work) and (b) such other of itsown organizational resources (supervision, management, andengineering services) as the contracting officer determines isnecessary to assure the performance of the contract. 4. No portion of the contract shall be sublet, assigned orotherwise disposed of except with the written consent of thecontracting officer, or authorized representative, and suchconsent when given shall not be construed to relieve thecontractor of any responsibility for the fulfillment of thecontract. Written consent will be given only after thecontracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. 5. The 30% self-performance requirement of paragraph (1) isnot applicable to design-build contracts; however, contractingagencies may establish their own self-performancerequirements. VII. SAFETY: ACCIDENT PREVENTION T h i s p r o v i s i o n i s applicable to all Federal-aid construction contracts and to all related subcontracts. 1. In the performance of this contract the contractor shallcomply with all applicable Federal, State, and local lawsgoverning safety, health, and sanitation (23 CFR 635). Thecontractor shall provide all safeguards, safety devices andprotective equipment and take any other needed actions as itdetermines, or as the contracting officer may determine, to bereasonably necessary to protect the life and health ofemployees on the job and the safety of the public and toprotect property in connection with the performance of thework covered by the contract. 2. It is a condition of this contract, and shall be made acondition of each subcontract, which the contractor enters intopursuant to this contract, that the contractor and anysubcontractor shall not permit any employee, in performanceof the contract, to work in surroundings or under conditionswhich are unsanitary, hazardous or dangerous to his/herhealth or safety, as determined under construction safety andhealth standards (29 CFR 1926) promulgated by the Secretaryof Labor, in accordance with Section 107 of the Contract WorkHours and Safety Standards Act (40 U.S.C. 3704). 3. Pursuant to 29 CFR 1926.3, it is a condition of this contractthat the Secretary of Labor or authorized representativethereof, shall have right of entry to any site of contractperformance to inspect or investigate the matter of compliancewith the construction safety and health standards and to carryout the duties of the Secretary under Section 107 of theContract Work Hours and Safety Standards Act (40U.S.C.3704). VIII. FALSE STATEMENTS CONCERNING HIGHWAYPROJECTS T h i s p r o v i s i o n i s applicable to all Federal-aid construction contracts and to all related subcontracts. In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal-aid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any misunderstanding regarding the seriousness of these and similar acts, Form FHWA-1022 shall be posted on each Federal-aid highway project (23 CFR 635) in one or more places where it is readily available to all persons concerned with the project: 18 U.S.C. 1020 reads as follows: Page 30 of 116 9 "Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or Whoever knowingly makes any false statement, false representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 1, 1916, (39 Stat. 355), as amended and supplemented; Shall be fined under this title or imprisoned not more than 5 years or both." IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERALWATER POLLUTION CONTROL ACT This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. By submission of this bid/proposal or the execution of this contract, or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, or subcontractor, as appropriate, will be deemed to have stipulated as follows: 1. That any person who is or will be utilized in theperformance of this contract is not prohibited from receiving anaward due to a violation of Section 508 of the Clean Water Actor Section 306 of the Clean Air Act.2. That the contractor agrees to include or cause to beincluded the requirements of paragraph (1) of this Section X inevery subcontract, and further agrees to take such action asthe contracting agency may direct as a means of enforcingsuch requirements. X.CERTIFICATION REGARDING DEBARMENT,SUSPENSION, INELIGIBILITY AND VOLUNTARYEXCLUSION This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 1. Instructions for Certification – First Tier Participants: a. By signing and submitting this proposal, the prospectivefirst tier participant is providing the certification set out below. b. The inability of a person to provide the certification set outbelow will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. c.The certification in this clause is a material representationof fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. d.The prospective first tier participant shall provideimmediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. e.The terms "covered transaction," "debarred,""suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). f.The prospective first tier participant agrees by submittingthis proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. g.The prospective first tier participant further agrees bysubmitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. h.A participant in a covered transaction may rely upon acertification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration. Page 31 of 116 10 i.Nothing contained in the foregoing shall be construed torequire the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) ofthese instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. * * * * * 2. Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion – First TierParticipants: a. The prospective first tier participant certifies to the best ofits knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (2) Have not within a three-year period preceding thisproposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally orcivilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification; and (4) Have not within a three-year period preceding thisapplication/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. b. Where the prospective participant is unable to certify toany of the statements in this certification, such prospectiveparticipant shall attach an explanation to this proposal. 2.Instructions for Certification - Lower Tier Participants: (Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200) a. By signing and submitting this proposal, the prospectivelower tier is providing the certification set out below. b. The certification in this clause is a material representationof fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. c. The prospective lower tier participant shall provideimmediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. d. The terms "covered transaction," "debarred,""suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). e. The prospective lower tier participant agrees bysubmitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. f. The prospective lower tier participant further agrees bysubmitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. g. A participant in a covered transaction may rely upon acertification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration. h. Nothing contained in the foregoing shall be construed torequire establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i. Except for transactions authorized under paragraph e ofthese instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the Page 32 of 116 11 department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. * * * * * Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Participants: 1. The prospective lower tier participant certifies, bysubmission of this proposal, that neither it nor its principals ispresently debarred, suspended, proposed for debarment,declared ineligible, or voluntarily excluded from participating incovered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable tocertify to any of the statements in this certification, suchprospective participant shall attach an explanation to thisproposal. * * * * * XI. CERTIFICATION REGARDING USE OF CONTRACTFUNDS FOR LOBBYING This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed $100,000 (49 CFR 20). 1. The prospective participant certifies, by signing andsubmitting this bid or proposal, to the best of his or herknowledge and belief, that: a. No Federal appropriated funds have been paid or will bepaid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds havebeen paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 2. This certification is a material representation of fact uponwhich reliance was placed when this transaction was made orentered into. Submission of this certification is a prerequisitefor making or entering into this transaction imposed by 31U.S.C. 1352. Any person who fails to file the requiredcertification shall be subject to a civil penalty of not less than$10,000 and not more than $100,000 for each such failure. 3. The prospective participant also agrees by submitting itsbid or proposal that the participant shall require that thelanguage of this certification be included in all lower tiersubcontracts, which exceed $100,000 and that all suchrecipients shall certify and disclose accordingly. Page 33 of 116 12 ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965. 1. During the performance of this contract, the contractorundertaking to do work which is, or reasonably may be, doneas on-site work, shall give preference to qualified persons whoregularly reside in the labor area as designated by the DOLwherein the contract work is situated, or the subregion, or theAppalachian counties of the State wherein the contract work issituated, except: a. To the extent that qualified persons regularly residing inthe area are not available. b. For the reasonable needs of the contractor to employsupervisory or specially experienced personnel necessary to assure an efficient execution of the contract work. c. For the obligation of the contractor to offer employment topresent or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed under this subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below. 2. The contractor shall place a job order with the StateEmployment Service indicating (a) the classifications of thelaborers, mechanics and other employees required to performthe contract work, (b) the number of employees required ineach classification, (c) the date on which the participantestimates such employees will be required, and (d) any otherpertinent information required by the State EmploymentService to complete the job order form. The job order may beplaced with the State Employment Service in writing or bytelephone. If during the course of the contract work, theinformation submitted by the contractor in the original job orderis substantially modified, the participant shall promptly notifythe State Employment Service. 3. The contractor shall give full consideration to all qualifiedjob applicants referred to him by the State EmploymentService. The contractor is not required to grant employment toany job applicants who, in his opinion, are not qualified toperform the classification of work required. 4. If, within one week following the placing of a job order bythe contractor with the State Employment Service, the StateEmployment Service is unable to refer any qualified jobapplicants to the contractor, or less than the numberrequested, the State Employment Service will forward acertificate to the contractor indicating the unavailability ofapplicants. Such certificate shall be made a part of thecontractor's permanent project records. Upon receipt of thiscertificate, the contractor may employ persons who do notnormally reside in the labor area to fill positions covered by thecertificate, notwithstanding the provisions of subparagraph (1c)above. 5.The provisions of 23 CFR 633.207(e) allow thecontracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region. 6. The contractor shall include the provisions of Sections 1through 4 of this Attachment A in every subcontract for workwhich is, or reasonably may be, done as on-site work. Page 34 of 116 BID AND CONTRACT PROVISIONS FOR NON-FEDERAL ENTITIES UNDER FEDERAL AWARDS The following federal regulations are as applicable for the federal funds received for this work including Department of Interior National Park Service and Department of Transportation Federal Highway Administration. Where applicable, these provisions apply to the Town, prime contractor and the prime’s subcontracts. Includes provisions from 2CFR Part 200, Appendix II. (A) In addition to other provisions required by the Federal agency, the State and/or the Town, all contracts made by the Town under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts must address termination for cause and for convenience by the Town including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract”, 3 must include the equal opportunity clause. (D) The contracts must include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The Town must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708). Where applicable, all contracts awarded by the Town in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under this Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient wishes to enter Page 35 of 116 into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient must comply with the requirements of 37 CFR Part 401, and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as amended. Contracts in excess of $250,000 must contain a provision that requires the contractor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201). (I) Debarment and Suspension (Executive Orders 12549 and 12689). A contract award must not be made to parties listed on the government-wide Excluded Parties List System in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235), “Debarment and Suspension.” The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. All contractors and subcontractors must be registered on SAM.gov. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award of $100,000 or more must certifies that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award. Each contractor must disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. (K) 200.322 Procurement of recovered materials. The Town and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Page 36 of 116 (L) Architectural Barriers Act (ABA) of 1968. The ABA stands as the first measure by Congress to ensure access to the built environment for people with disabilities. The ABA is enforced through standards for accessible design. (M) Buy America Steel and Iron. All manufacturing processes, including the application of a coating, for all steel and iron products permanently incorporated in the work shall have occurred in the United States of America. All manufacturing processes are defined as “processes required to change the raw ore or scrap metal into the finished, in-place steel or iron product”. This requirement will not prevent a minimal use of foreign steel or iron provided the total project delivered cost of all such steel and iron which includes the cost of delivering the steel and iron to the project, does not exceed one-tenth of one percent of the total contract cost or $2,500, whichever is greater. If there is any foreign steel or iron permanently incorporated into the project the Contractor shall provide documentation of the project delivered cost of that foreign steel or iron. The Contractor shall maintain on file certifications that every process, including the application of a coating, performed on steel or iron products either has or has not been carried out in the United States of America. This certification applies to every iron or steel product that requires pre-inspection, pretesting, certified test results, or a certificate of compliance. The Contractor shall obtain such a certification from each supplier, distributor, fabricator, and manufacturer that has handled each steel or iron product. These certifications shall create a chain of custody trail that includes every supplier, distributor, fabricator, and manufacturer that handles the steel or iron product. The lack of these certifications will be justification for rejection of the steel or iron product. The Contractor shall maintain a document summarizing the date and quantity of all steel and iron material delivered to the project. The document shall show the pay item, quantity of material delivered to the project, along with the quantity of material installed by the cutoff date for the monthly progress payment. The summary shall also reconcile the pay item quantities to the submitted Buy America certifications. The Contractor shall also maintain documentation of the project delivered cost of all foreign steel or iron permanently incorporated into the project. Both documents shall be submitted to the Project Engineer within five days of the cutoff date for the monthly progress payment. A monthly summary shall be submitted even if no steel or iron products are incorporated into the project during the month. The summary document does not relieve the Contractor of providing the necessary Buy America certifications of steel and or iron prior to permanent incorporation into the project. The Town shall be allowed access to this documentation upon request. Prior to the permanent incorporation into the project of steel or iron products the Contractor shall certify in writing that the documentation is on file and the steel or iron products are in compliance with this requirement Page 37 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) GENERAL CONDITIONS 1.0 CONTRACT DOCUMENTS It is understood and agreed that the bid documents, the Contractor’s bid, any addenda and change orders issued by the Town, and all drawings, construction plans, specifications, and engineering data furnished by the Contractor and accepted by the Town are included in the contract, and the Contractor warrants that the work will strictly conform to the requirements therewith. 2.0 DEFINITIONS Words, phrases, or other expressions used in these Contract Documents shall have meanings as follows: “Contract” shall mean the construction contract, which incorporates all of the contract documents by reference therein. “Contract documents” shall mean those documents set forth in Article 8 of the Contract. “Town” or “Owner” shall mean the Town of Estes Park, Colorado and its duly authorized agents. All notices, letters, and other communication directed to the Town shall be addressed and delivered to the Town as specified in the Special Conditions. “Contractor” shall mean the corporation, company, partnership, firm, other legal business entity or individual so named and designated in the contract and its or their duly authorized representatives. “Subcontractor” shall mean and refer only to a corporation, partnership, other legal business entity or individual having a direct contract with the Contractor for performing work at the job site. “Day” or “days” shall mean a calendar day. “Work” shall mean the equipment, supplies, materials, labor, and services to be furnished under the Contract and the carrying out of all obligations imposed by the contract documents. “Drawings” and “construction plans” shall include all of the following: (a) drawings furnished by the Town as a basis for bids; (b) supplementary drawings furnished by the Town to clarify and to define in greater detail the intent of the contract drawings and specifications; (c) drawings submitted by the Contractor with its bid, provided such drawings are acceptable to the Town; (d) drawings furnished by the Town to the Contractor during the progress of the work; and (e) engineering data and drawings submitted by the Contractor during the progress of the work provided such drawings are acceptable to the Town. “Substantial completion,” “substantially complete,” or “substantially completed” shall mean the date when the construction is sufficiently complete, in the Town’s judgment, in accordance with the contract and the contract documents, as modified by any change orders agreed to by the Town, so that the work or designated portion thereof is available for use by the Town. “Inspector,” “representative,” “construction observer,” “observer,” “engineer,” and similar terms mean the person or persons designated by the Town to monitor the progress of the work on behalf of the Town. Wherever in the contract documents the words “as ordered,” “as directed,” “as required,” “as permitted,” “as allowed,” or words or phrases of like effect and import are used, it shall be understood that the order, Page 38 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) direction, requirement, permission, or allowance of the Town is intended only to the extent of judging compliance with the terms of the contract; none of these terms shall imply that the Town has authority or responsibility for supervision of the Contractor’s forces or construction operations, such supervision and the sole responsibility therefore being strictly reserved for the Contractor. Similarly, the words “approved,” “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or words of like effect and import, unless otherwise particularly specified herein, shall mean approved, reasonable, suitable, acceptable, proper, or satisfactory in the sole judgment of the Town. Wherever in the contract documents the expression “it is understood and agreed” or an expression of like import is used, such expression shall mean the mutual understanding and agreement of the parties executing the contract. “Official acceptance” shall mean the Town’s written acceptance of all work performed under the contract based on final inspection and issuance of a final payment certificate. 3.0 EXECUTION OF CONTRACT Two (2) copies of the contract and the performance and payments bonds will be prepared by the Town. If required by the bonding agency in writing, a third copy of the contract and the performance and payment bonds will be prepared by the Town. The copies will be submitted to the Contractor, who shall execute the Contract, insert executed copies of the required performance and payment bonds, power of attorney, and insurance certificates and submit all copies to the Town. The date of contract on the contract and performance and payment bonds shall be left blank for filling in by the Town. The certification date on the power of attorney shall also be left blank for filling in by the Town. The Town will execute all copies, insert the date of contract on the contract, performance and payment bonds, and power of attorney, retain one (1) copy, and distribute the remaining copy/copies to the Contractor. 4.0 LEGAL ADDRESSES All notices, letters, and other communication to the Contractor shall be mailed or delivered to either the Contractor’s business address listed in the bid or the Contractor’s office in the vicinity of the work, with delivery to either of these addresses being deemed as delivery to the Contractor. The address of the Town is hereby designated as the place to which all notices, letters, and other communication to the Town shall be mailed or delivered as identified in the special conditions. 5.0 SCOPE AND INTENT OF CONTRACT DOCUMENTS The specifications and drawings are intended to supplement but not necessarily duplicate each other. Any work exhibited in the one and not in the other shall be executed as if it had been set forth in both so that the work will be constructed according to the complete design as determined by the Town. Should anything necessary for a clear understanding of the work be omitted from the specifications and drawings, or should the requirements appear to be in conflict, the Contractor shall secure written instructions from the Town before proceeding with the work affected thereby. Any detail that appears on one page of the drawings shall be as if it appears on all sections within the set of drawings. It is understood and agreed that the work shall be performed according to the true intent of the contract documents. 6.0 INDEPENDENT CONTRACTOR The Town hereby retains the Contractor for the Project to perform the services on the terms and conditions specified in the Contract Documents, and the Contractor agrees so to serve. The parties agree that the Contractor shall be an independent contractor and shall not be an employee of the Town. The Page 39 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Contractor, as an independent contractor, is not entitled to workers’ compensation benefits and unemployment insurance benefits, and the Contractor is obligated to pay federal and state income tax on any monies earned pursuant to the contract relationship. 7.0 ASSIGNMENT AND SUBCONTRACTING The Contractor shall not assign by power of attorney or otherwise any of the money payable under this Contract unless prior written consent of the Town has been obtained. No right under this Contract, nor claim for any money due or to become due hereunder, shall be asserted against the Town or persons acting for the Town by reason of any so-called assignment of the Contract, or any part thereof, unless such assignment has been authorized by the prior written consent of the Town. In case the Contractor is permitted to assign monies due or to become due under this Contract, the instrument of assignment shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered or materials supplied for the performance of the work. The Town reserves the right to disapprove the use of any or all subcontractors, which, in the Town’s opinion, are not reasonably capable of performing the work required. Should any subcontractor fail to perform in a satisfactory manner the work undertaken, the subcontractor shall be immediately terminated by the Contractor upon notice from the Town. The Contractor shall be as fully responsible and accountable to the Town for the acts and omissions of subcontractors and of persons either directly or indirectly employed by the Contractor. Nothing contained in the Contract shall create any contractual relationship between any subcontractor and the Town. 8.0 ORAL STATEMENTS It is understood and agreed that the written terms and provisions of this Contract shall supersede all oral statements of representatives of the Town, and oral statements shall not be effective or construed as being a part of this Contract. 9.0 REFERENCE STANDARDS Reference to the standards of any technical society, organization, or association or to codes of local or state authorities shall mean the latest standard, code, specification, or tentative standard adopted and published at the date of taking bids unless specifically stated otherwise. 10.0 OWNER’S DRAWINGS AND SPECIFICATIONS The Contractor will be furnished up to five (5) sets of all drawings, including revisions thereto, and up to five (5) copies of the specifications without charge. 11.0 CONTRACTOR TO CHECK DRAWINGS AND LISTS The Contractor shall check all dimensions, elevations, and quantities indicated on the drawings and lists furnished to it by the Town. The Contractor shall notify the Town of any discrepancy between the drawings and the conditions at the site or any error or omission in drawings or in the layout as given by stakes, points, or instructions which the Contractor may discover in the course of the work. The Contractor shall not be allowed to take advantage of any error or omission in the drawings or Contract Documents. Full instructions shall be furnished by the Town upon discovery of such error or omission, and the Contractor shall carry out such instructions as if originally specified. 12.0 FIGURED DIMENSIONS TO GOVERN Dimensions and elevations indicated on the drawings shall be accurately followed even though different from scaled measurements. No work indicated on the drawings, the dimensions of which are not indicated, shall be executed until necessary dimensions have been obtained from the Town. Page 40 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 13.0 PROJECT MANAGEMENT The coordination of all field construction shall be under the direction of the Contractor, who shall be responsible for coordinating work between various subcontractors and resolving any conflicts between subcontractors regarding scheduling or coordination. The time of completion is of the essence of the Contract, and the Contractor shall be responsible for performing the work in accordance with the specified construction schedule. If at any time the Contractor’s work is behind schedule, the Contractor shall increase forces, work overtime, or otherwise accelerate operations to comply with the schedule and shall put into effect definite procedures for getting the work back on schedule. The proposed procedures shall be subject to the Town’s approval or modification. The procedures adopted shall be put into effect immediately. The Contractor will not be allowed extra compensation for costs incurred because of additional regular or premium time or of additional mobilization of equipment required to keep its work on schedule. 14.0 NO WAIVER OF RIGHTS Neither the inspection by the Town or any of its officials, employees, or agents, nor any order by the Town for payment of money, or any payment for, or acceptance of, the whole or any part of the work by the Town, nor any extension of time, nor any possession taken by the Town or its employees shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the Town, or any right to damages herein provided, nor shall any waiver of any breach in the Contract be held to be a waiver of any other or subsequent breach. 15.0 CONSTRUCTION OBSERVATION The Town may appoint such inspectors as the Town deems proper to observe the materials furnished and the work performed for compliance with the drawings and specifications. The Contractor shall furnish all reasonable assistance required by the inspectors for the proper observation of the work. Should the Contractor object to any order given by any inspector, the Contractor may make written appeal to the Town for a decision. Inspectors shall have the authority to reject work that is unsatisfactory, faulty, defective, or does not conform to the requirements of the drawings and specifications. Observation shall not relieve the Contractor from any obligation to construct the work strictly in accordance with the drawings and specifications. Work not so constructed shall be removed and replaced by the Contractor at its own expense. 16.0 FIELD RECORDS The Contractor shall maintain at the site office current copies of all drawings, specifications, and other Contract Documents and supplementary data, complete with latest revisions thereto. In addition, the Contractor shall maintain a continuous record of all field changes and, at the conclusion of work, shall incorporate all such changes on the drawings and other engineering data and shall submit the required number of copies thereof to the Town. 17.0 CONTRACTOR’S SUPERVISION AT THE SITE The Contractor shall furnish adequate management, supervisory, and technical personnel on the site to ensure expeditious and competent handling of the work. A superintendent experienced in construction of the type specified and who is a permanent member of the Contractor’s organization shall be a resident at the Project throughout the construction. The superintendent shall be fully authorized to act for the Contractor and to receive whatever orders or notices may be given for the proper prosecution of the work. Page 41 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Contractor’s field organization shall include an experienced staff of qualified technical personnel to handle on-site engineering, planning, and direction of all fieldwork. The Contractor shall be responsible for complete supervision and control of its subcontractors as though they were its own forces. Notice to the Contractor shall be considered notice to any affected subcontractor. 18.0 CONTRACTOR’S OFFICE During the performance of the Contract, the Contractor shall maintain a suitable office, which shall be headquarters of a representative authorized to receive drawings, instructions, or other communication or articles. Any communication given to the said representative or delivered to the Contractor’s office in its absence shall be deemed to have been delivered to the Contractor. Copies of items listed under Section 16.0, “FIELD RECORDS,” shall be kept at the Contractor’s office at the site of the work, available for use at all times. 19.0 RELATIONS WITH OTHER CONTRACTORS The Contractor shall cooperate with all other contractors who may be performing work on behalf of the Town and workers who may be employed by the Town in the vicinity of the work under the Contract and shall conduct operations to minimize interference with the work of such contractors or workers. The Contractor shall promptly make good, at the Contractor’s own expense, any injury or damage that may be sustained by other contractors or employees of the Town at the Contractor’s hands. Any difference or conflict that may arise between the Contractor and other contractors shall be resolved as determined by the Town. If the work of the Contractor is delayed because of any acts or omissions of any other contractor, the Contractor shall have no claim against the Town on that account other than an extension of time. If any part of the Contractor’s work is dependent upon the quality and completeness of work performed under another contract, the Contractor shall inspect the other contractor’s work and promptly report defects therein which render such work unsuitable for the proper execution of the work under this Contract. Failure to report such defects to the Town shall constitute the Contractor’s acceptance of such work as suitable to receive the Contractor’s work; provided, however, that the Contractor shall not be responsible for defects which develop after such inspection and which could not have been reasonably detected or foreseen. 20.0 METHODS OF FIELD OPERATION The Contractor shall inform the Town in advance as to the Contractor’s plans for carrying out each part of the fieldwork. Review by the Town of any plan or method of work proposed by the Contractor shall not relieve the Contractor of any responsibility therefor, and such review shall not be considered as an assumption of any risk or liability by the Town or any officer, agent, or employee thereof. The Contractor shall have no claim because of the failure or inefficiency of any plan or method so reviewed. Any method of work suggested by the Town, but not specified, shall be used at the risk and responsibility of the Contractor, and the Town shall have no responsibility therefor. The Contractor alone shall be responsible for the safety, adequacy, and efficiency of the plan, equipment, and methods. The Contractor shall comply with all applicable requirements of federal, state, and local codes and of all other authorities having jurisdiction over its work. Page 42 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Contractor shall be solely and completely responsible for conditions related to Contractor’s work including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. The Town shall not be responsible for reviewing the adequacy of the Contractor’s safety measures in, on, or near the construction site, and the Contractor shall be solely responsible for the adequacy of such measures. 21.0 LINES AND GRADES All work shall be done to the lines, grades, and elevations indicated on the drawings. The Contractor shall provide suitable equipment and competent workers who shall locate and lay out the work. The Contractor shall provide experienced instrument survey personnel, competent assistants, and such instruments, tools, stakes, and other materials required to complete survey, layout, and measurement work. In addition, the Contractor shall furnish, without charge, competent persons and such tools, stakes and other materials as the Town may reasonably require in establishing or designating control points, in establishing construction easement boundaries, or in checking survey layout and measurement work performed by the Contractor. Basic horizontal and vertical control points will be established or designated by the Town. These points shall be used as datum for work under this Contract. The Contractor shall keep the Town informed, within a reasonable time not less than two (2) working days in advance of the times and places at which the Contractor wishes to do work, so that any checking of horizontal and vertical control points deemed necessary by the Town may be done with minimum inconvenience to the Town and minimum delay to the Contractor. Any work done without being properly located may be ordered removed and replaced at the Contractor’s expense. 22.0 PRESERVATION OF MONUMENTS AND STAKES The Contractor shall carefully preserve all monuments, benchmarks, property pins, reference points, and stakes. The Contractor shall be charged with the expense of replacement of any such items destroyed and shall be responsible for any mistake or loss of time that may be caused. Permanent monuments or benchmarks which must be removed or disturbed shall be protected until they can be properly referenced for relocation. The Contractor shall furnish materials and assistance for the proper replacement of such monuments or benchmarks, but actual replacement shall be done by a licensed surveyor. 23.0 PROTECTION OF PROPERTY AND PUBLIC LIABILITY FOR DAMAGES The Contractor shall be accountable for any damages resulting from its operations. The Contractor shall be fully responsible for the protection of all persons including members of the public, employees of the Town, and employees of other contractors or subcontractors, and all public and private property. The Contractor is responsible for any damage to existing structures, work materials, or equipment resulting from the Contractor’s operations and shall repair or replace any damaged structures, work materials, or equipment to the satisfaction of, and at no additional cost to, the Town. The Contractor is responsible for all damage to streets, roads, curbs, sidewalks, highways, shoulders, ditches, embankments, culverts, bridges, or other public or private property that may be caused by transporting equipment, materials, or personnel to or from work. The Contractor shall make satisfactory and acceptable arrangements with the agency having jurisdiction over the damaged property concerning its repair or replacement. Page 43 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Contractor shall give reasonable advance notice to the owners of public or private property and utilities when such property and utilities are susceptible to injury, damage, or restricted access through the performance of the work and shall make all necessary arrangements with such owners relative to the removal and replacement or protection of such property or utilities. The Contractor shall provide such advance notice in a manner acceptable to the Town. 24.0 EMERGENCY PROTECTION Whenever, in the opinion of the Town, the Contractor has not taken sufficient precaution for the safety of the public or the protection of the work to be constructed under the Contract or of adjacent structures or property, and whenever, in the opinion of the Town, an emergency has arisen and immediate action is considered necessary, then the Town, with or without notice to the Contractor, may provide suitable protection by causing work to be done and material to be furnished and placed. The cost of such work and material shall be borne by the Contractor and, if the same is not paid on presentation of the bills therefore, such costs may be deducted from any amounts due or to become due the Contractor. The performance of such emergency work shall not relieve the Contractor of responsibility for any damage that may occur. 25.0 FORCE MAJEURE Notwithstanding anything contained herein to the contrary, in the event and to the extent that fire, flood, earthquake, natural catastrophe, explosion, accident, riot, terrorist attack, war, illegality, or any other cause beyond the control of the parties hereto prevents or delays performance by either party, such party shall be relieved of the consequences thereof without liability, so long as and to the extent that performance is prevented by such cause; provided, however, that such party shall exercise due diligence in its efforts to resume performance as soon as practicable. 26.0 CHARACTER OF WORKERS The Contractor shall employ only workers who are competent to perform the work assigned to them and, in the case of skilled labor, who are adequately trained and experienced in their respective trades and who do satisfactory work. 27.0 PREFERENCE IN EMPLOYMENT OF COLORADO LABOR The Contractor hereby covenants and agrees that, pursuant to C.R.S. § 8-17-101, Colorado labor shall be employed to perform the work to the extent of not less than eighty percent (80%) of each type or class of labor in the several classifications of skilled and common labor employed on the Project or public works. “Colorado labor” shall mean any person who is a resident of the state of Colorado at the time of employment, without discrimination as to race, color, creed, sex, age, or religion except when sex or age is a bona fide occupational qualification. 28.0 INSURANCE REQUIREMENTS The Contractor agrees to procure and maintain, at its own cost, the following policy or policies of insurance. The Contractor shall not be relieved of any liability, claims, demands, or other obligations by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types. The Contractor shall procure and maintain the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the Owner. All coverages shall be continuously maintained from the date of commencement of services under the Contract Documents. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (1) Workers’ Compensation insurance to cover obligations imposed by the Workers’ Page 44 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Compensation Act of Colorado and any other applicable laws for each employee engaged in the performance of Work under this Agreement, and Employers’ Liability insurance with minimum limits of Five Hundred Thousand Dollars ($500,000) each accident, Five Hundred Thousand Dollars ($500,000) disease – policy limit, and Five Hundred Thousand Dollars ($500,000) disease – each employee. (2) Commercial General Liability Insurance with minimum combined single limits of One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including complete operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (3) Commercial Automobile Liability insurance with a minimum combined single limits for bodily injury and property damage of not less than One Million Dollars ($1,000,000) each occurrence with respect to each of Contractor’s owned, hired and/or non-owned vehicles assigned to or used in performance of the services. The policy shall contain a severability of interests provision. The policy shall include coverage for uninsured/underinsured motorists. The policies required above, except for the Workers’ Compensation insurance and Employers’ Liability insurance, shall include or be endorsed to include the Owner, its officers and employees, as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the Owner, its officers, or its employees, shall be excess and not contributory insurance to that provided by Contractor. The additional insured coverage for the insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above. Certificates of insurance shall be completed by Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be subject to review and approval by the Owner. Each certificate shall identify the Contract Documents and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the Owner. The Owner reserves the right to request and receive a certified copy of any policy and any endorsement thereto. Failure on the part of Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the Owner may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the Owner shall be repaid by Contractor to the Owner upon demand, or the Owner may offset the cost of the premiums against any monies due to Contractor from the Owner. . 28.1 Builder’s Risk If specified in the Special Conditions, the Contractor shall procure and keep in force during the duration of the Contract a Builder’s Risk policy to protect the Town and the Contractor against risks of damage to buildings, structures, materials, and equipment. Perils shall include, but not be limited to, fire, lightning, vandalism, and malicious mischief. The amount of such insurance shall be not less than the insurable value of the work at completion or as specified in the Special Conditions. Builder’s Risk insurance shall provide for losses to be payable to the Contractor and the Town as their interests may appear and shall contain a waiver of subrogation rights against the insured parties. Page 45 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 28.2 Owner’s Protective Liability If specified in the Special Conditions, the Contractor shall procure and keep in force during the duration of the Contract a policy of Owner’s Protective Liability insurance showing the Town as Named Insured. Coverages shall remain in effect until the work is accepted by the Town and shall be written for limits of a minimum of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) annual aggregate. The Contractor shall evidence coverages initially with an insurance binder, with the actual insurance policy submitted to the Town within thirty (30) days of the effective date. The Contractor shall be responsible for purchasing additional insurance coverage if the Two Million Dollar ($2,000,000) aggregate is exhausted before the Project is completed. 28.3 Insurance Policies Insurance required shall be with companies qualified to do business in the State of Colorado with a general policyholder’s financial rating of not less than A+3A as set forth in the most current edition of “Best’s Insurance Reports” and may provide for deductible amounts as the Contractor may deem to be reasonable for the Project, but in no event greater than Twenty Thousand Dollars ($20,000). No such policies shall be cancelable or subject to reduction in coverage limits or other modification except after thirty (30) days prior written notice to the Town. However, where cancellation of coverage is due to nonpayment of premium, a ten (10) day written notice to the Town is required. The Contractor shall not do or permit to be done anything that shall invalidate the insurance policies referred to in this Section 28. All insurance policies provided herein shall be issued in the names of the Contractor and the Town. Such policies shall be for the mutual and joint benefit and protection of the Contractor and the Town. All policies shall contain a provision that the Town, although named as an Additional Insured, shall nevertheless be entitled to recovery under said policies for any loss occasioned to it, its servants, agents, citizens, and employees by reason of negligence of the Contractor. All policies shall be written as primary policies not contributing to or in excess of coverage that the Town may carry. The Contractor shall furnish certificates evidencing required insurance coverage to the Town. Such certificates shall be in a form acceptable to the Town. 29.0 INDEMNITY The Contractor hereby covenants and agrees to indemnify, defend, save, and hold harmless the Town from any and all liability, loss, costs, charges, penalties, obligations, expenses, attorney’s fees, litigation, judgments, damages, claims, and demands of any kind whatsoever in connection with, arising out of, or by any reason of any violation of the Contract or of any law, ordinance, or regulation by the Contractor, the Contractor’s agents, employees, servants, subcontractors, or business invitees, or by reason of any injury or damage however occurring to any person or persons whomever (including the Contractor, the Contractor’s agents, employees, servants, subcontractors, or business invitees) or to property of any kind whatsoever and to whomever belonging (including the Contractor, the Contractor’s agents, employees, servants, subcontractor, or business invitees), or from any cause or causes whatsoever while in, upon, about, or in any way connected with the Project or any portion thereof during the term of the Contract. The Contractor hereby assumes all risk and damage to property or injury to persons in, upon, or about the Project arising from any cause, and the Contractor hereby waives all claims in respect thereof against the Town. 30.0 RELEASE OF LIABILITY Acceptance by the Contractor of the last payment shall be a release to the Town and every officer and agent thereof from all claims and liability hereunder for anything done or furnished for or relating to the work or for any act or neglect of the Town or of any person relating to or affecting the work. Page 46 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 31.0 CLAIMS FOR LABOR AND MATERIALS The Contractor shall indemnify, defend, save, and hold harmless the Town from all claims for labor and materials furnished under the Contract. When requested by the Town, the Contractor shall submit satisfactory evidence that all persons, firms, or corporations who have done work or furnished materials under the Contract for which the Town may become legally liable have been fully paid or satisfactorily secured. In case such evidence is not furnished or is not satisfactory, an amount will be retained from money due the Contractor that in addition to any other sums which may be retained will be sufficient in the opinion of the Town to liquidate all such claims. Such amount will be retained until the claims as aforesaid are fully settled or satisfactorily secured. Before final acceptance of the work by the Town, the Contractor may be required to submit to the Town a notarized and sworn affidavit stating that all subcontractors, vendors, persons, or firms who have furnished labor or materials for the work have been fully paid and that all taxes have been paid. 32.0 RIGHT OF TOWN TO TERMINATE CONTRACT 32.1 For Default If the work to be done under the Contract is abandoned by the Contractor, or if the Contract is assigned without the written consent of the Town, or if the Contractor is named in proceedings in bankruptcy or for reorganization, or if a general assignment of assets is made for the benefit of creditors, or if a receiver is appointed for the Contractor or any of the Contractor’s property, or if at any time the Town certifies that the performance of the work under the Contract is being unnecessarily delayed, the Contractor is violating any of the conditions of the Contract, or the Contractor is executing the same in bad faith or otherwise not in accordance with the terms of said Contract, or if, in the judgment of the Town, the work will not be or cannot be substantially completed within the time named for its completion or within the time to which such completion date may be extended, then the Town may serve written notice upon the Contractor and the Contractor’s surety of the Town’s intention to terminate this Contract. Unless within five (5) days after the serving of such notice a satisfactory arrangement is made for continuance, this Contract shall terminate at 12:01 a.m. on the sixth calendar day following service of said notice. In the event of such termination, the surety shall have the right to take over and complete the work provided that if the surety does not (a) within ten (10) days affirm in writing its intention to take over and complete the work, and (b) within thirty (30) days commence performance, the Town may take over and prosecute the work to completion by contract or otherwise. The Contractor and the surety shall be liable to the Town for all excess cost sustained by the Town by reason of such prosecution and completion. The Town may take possession of and utilize in completing the work all materials, equipment, tools, and plant on the site of the work. Any termination for default, which shall be determined to be improper or unwarranted in any respect, shall be deemed to be a termination for convenience as provided in Paragraph 32.2, “For Convenience,” below. 32.2 For Convenience The performance of work under the Contract may be terminated by the Town in accordance with this Paragraph in whole or from time-to-time in part whenever the Town shall determine that such termination is in the best interest of the Town. Any such termination shall be effected by delivery to the Contractor of a Notice of Termination specifying the extent to which performance of work under the Contract is terminated and the date upon when such termination becomes effective. Upon termination for convenience, the Town shall be liable for the Contractor’s unit price for the work then performed if a unit price contract, or for the value of the work completed, if a lump-sum contract, but shall not be liable for the Contractor’s anticipated profits on the work terminated. Page 47 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 33.0 BEGINNING, PROGRESS, AND COMPLETION OF THE WORK The time of completion is of the essence of the Contract. The work shall be prosecuted to completion in accordance with the schedule stipulated in the Contract subject to adjustment as provided in the Contract Documents. A detailed construction schedule shall be prepared by the Contractor and submitted to the Town for review on or before the date of the preconstruction conference. This schedule shall be approved before performing any work that will affect public traffic. The schedule shall contain the various activities required to perform the work and the dates the activities will be started and completed in order to complete the work in accordance with the specified schedule requirements. The Contractor is responsible for determining the sequence and time estimates of the detailed construction activities. However, the Town reserves the right to require the Contractor to modify any portion of the schedule the Town determines to be impracticable or unreasonable as required to coordinate the Contractor’s activities with those of other contractors, if any, engaged in work for the Town on the site, to avoid undue interference with the Town’s operations, and/or to ensure completion of the work by the date or dates stipulated. Upon acceptance by the Town of the Contractor’s detailed construction schedule, the Contractor shall be responsible for maintaining such schedule. If at any time the Contractor’s work is behind schedule, the Contractor shall immediately put into effect definite procedures for getting the work back on schedule. The procedures shall be subject to review and modification by the Town. The Contractor shall not be allowed extra compensation for costs incurred because of accelerated operations required to maintain the schedule. 34.0 UNFAVORABLE CONSTRUCTION CONDITIONS During periods of unfavorable weather, wet grounds, or other unsuitable construction conditions, the Contractor shall confine operations to work that will not be affected adversely thereby. No portion of the work shall be constructed under conditions that would affect adversely the quality or efficiency thereof unless special means or precautions are taken by the Contractor to perform the work in a proper and satisfactory manner. 35.0 HINDRANCES AND DELAYS The Contractor expressly agrees that the construction period stated in the Contract includes allowance for all hindrances and delays incident to the work. The Contractor further agrees that no claims shall be made for hindrances and delays from any cause during the performance of the work except as specifically provided for in Section 36.0, “SUSPENSION OF WORK,” and Section 37.0, “EXTENSIONS OF TIME,” below. 36.0 SUSPENSION OF WORK The Town reserves the right to suspend and reinstate execution of the whole or any part of the work without invalidating the provisions of the Contract. Orders for suspension or reinstatement of work shall be issued by the Town to the Contractor in writing. The time for completion of the work shall be extended for a period equal to the time lost by reason of the suspension. Extra costs and expenses that are caused by work suspensions ordered by the Town shall be paid by the Town to the Contractor. 37.0 EXTENSIONS OF TIME Should the Contractor be delayed in the final completion of the work by any act or neglect of the Town, by any other contractor employed by the Town, or by strike, fire, or other cause outside of the control of the Contractor and which could have been neither anticipated nor avoided, then an extension of time Page 48 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) sufficient to compensate for the delay will be granted by the Town provided that the Contractor gives the Town prompt notice in writing of the cause of delay in each case and demonstrates that it has used all reasonable means to minimize the delay. No damages shall be payable for any delay not due to an act or neglect of the Town or an employee of the Town. Unless approved in writing by the Town, extensions of time will not be granted for delays caused by unsuitable ground conditions, inadequate construction force, or the failure of the Contractor to place orders for equipment or materials sufficiently in advance to ensure delivery when needed, or unfavorable weather. Failure of Town -furnished equipment and materials to arrive as scheduled or failure of other construction contractors to meet their schedule shall not be justification for an extension of time except where such failure causes, in the opinion of the Town, an actual delay in the Contractor’s work. 38.0 REJECTED WORK AND MATERIALS The Contractor, upon written notice from the Town, shall remove from the premises all work and materials rejected as defective, unsound, improper, or in any way failing to conform to the requirements of the Contract Documents. The Contractor shall, at Contractor’s sole expense, make good all work damaged by such removal and shall promptly replace materials damaged or improperly worked and re- execute or replace the work of any other contractor that is in any way affected by the removal of the defective work. The obligations of the Contractor under this Section shall not extend to defective materials or equipment supplied by the Town. If the Contractor does not remove rejected work and materials within ten (10) days after written notice, the Town may remove and replace such work and materials at the expense of the Contractor. If the Town prefers to accept work that is not in accordance with the requirements of the Contract Documents, the Town may do so instead of requiring its removal and correction, in which case the Contract amount will be reduced as appropriate and equitable. 39.0 PLACING WORK IN SERVICE If desired by the Town, portions of the work may be placed in service when completed, and the Contractor shall provide proper access for this purpose. Such use and operation shall not constitute an acceptance of the work, and the Contractor shall be liable for defects due to faulty construction throughout the duration of the Contract and thereafter as provided under Section 64.0, “GUARANTEE,” below. 40.0 CLEANLINESS The Contractor shall give special attention to keeping the work site clean and free from trash and debris. Trash, debris, and waste materials shall not be allowed to accumulate, but shall be regularly removed from the site and disposed of by and at the Contractor’s expense. Promptly upon completion of the construction work, all Contractor-owned facilities, materials, and construction plant shall be removed from the site. 41.0 SECURITY The Contractor shall be responsible for all materials and equipment in the Contractor’s custody or placed in construction by the Contractor. Security methods shall be employed by the Contractor as required to ensure the protection of all materials, equipment, and construction work from theft, vandalism, fire, and all other damage and loss. Page 49 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 42.0 CONSTRUCTION AREA LIMIT Prior to beginning any removal or construction, the Contractor shall meet with the appropriate Town representative to clearly define the limits of work. Any and all work performed beyond the limits so defined or before such limits are defined by the Town shall be at the sole expense of the Contractor and without compensation from the Town. 43.0 PROTECTION OF WORK The Contractor shall be solely responsible for the protection of the work until its final acceptance by the Town. The Contractor shall have no claim against the Town because of any damage or loss to the Contractor’s work and shall be responsible for the complete restoration of damaged work to its original condition complying with specifications and drawings. In the event the Contractor’s work is damaged by another party not under the Contractor’s supervision or control, the Contractor shall make claim directly with the party involved. If a conflict or disagreement develops between the Contractor and one of the other contractors concerning the responsibility for damage or loss to the Contractor’s work, the conflict shall be resolved as provided under Section 19.0, “RELATIONS WITH OTHER CONTRACTORS,” above. Such conflict shall not be cause for delay in the restoration of the damaged work. The Contractor shall restore the work immediately and the cost thereof will be assigned pending the resolution of the conflict. 44.0 REPAIR OF DAMAGES The Contractor shall immediately repair any damage that results from this construction or abnormal use, including damage done to existing facilities. All such repair work shall be acceptable to the Town. 45.0 TESTING The Town may require testing to satisfy itself of compliance with the Contract. This testing may be performed by an independent testing laboratory acceptable to the Town. All initial test costs shall be paid by the Town unless otherwise stated in the Contract. All re-tests on account of failed tests shall be paid by the Contractor. 46.0 COOPERATION WITH THE TOWN The performance of construction work that affects the operation of the Town’s utility systems shall be scheduled to be performed only at times acceptable to the Town. In the event that it is necessary to either interrupt or to impose abnormal operating conditions on any Town utility system, such procedure must be acceptable to the Town and a complete understanding and agreement must be reached by all parties concerned well in advance of the time scheduled for such operation, and such understanding shall be definite as to date, time of day, and length of time required. All work shall be scheduled to suit the Town’s convenience taking into consideration the facilities and requirements at all times during construction. The Contractor shall be responsible for paying all regular and premium time labor costs arising from the necessity to perform work that affects the Town’s system facilities at times other than regular working hours. 47.0 MODIFICATIONS Page 50 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Contractor shall modify the work whenever so ordered by the Town, and such modifications shall not affect the validity of the Contract. Modifications may involve increases or decreases in the amount of the work for which appropriate contract price adjustment shall be made Except for minor changes that involve no contract price adjustment, all modifications shall be made under the authority of duly executed change orders issued and signed by the Town and accepted and signed by the Contractor. 47.1 Change of Contract Price The contract price constitutes the total compensation payable to the Contractor for performing the work. All duties, responsibilities, and obligations assigned to or undertaken by the Contractor shall be at Contractor’s expense without change in the contract price. The contract price may be changed only by a change order. If the Contractor is entitled by the Contract Documents to make a claim for an increase in the contract price, the claim shall be made in writing and delivered to the Town within ten (10) days of the occurrence of the event giving rise to the claim. Any change in the contract price resulting from any such claim shall be incorporated in a change order. The value of any work covered by a change order or any claim for an increase or decrease in the contract price shall be determined in one of the following ways: (a) where the work involved is covered by lump- sum adjustment prices contained in the Contract Documents, by application of such prices to the quantities of items involved; or if not so covered, then (b) by the unit prices contained in the Contract Documents; or if none, then (c) by mutual acceptance of a lump-sum; or if no agreement is reached, then (d) by cost plus fifteen percent (15%) for overhead and profit. In such case, the Contractor shall submit, in a form prescribed by the Town, an itemized cost breakdown together with supporting data. The amount of credit to be allowed by the Contractor to the Town for any such change that results in a net decrease in cost will be the amount of the actual net decrease as determined by the Town. When both additions and credits are involved in any one change, the combined overhead and profit shall be figured on the basis of the net increase, if any. 47.2 Changes in the Work Without invalidating the Contract, the Town may at any time or from time-to-time order additions, deletions, or revisions in the work, which additions, deletions, or revisions shall be authorized by change orders. Upon receipt of a change order, the Contractor shall proceed with the work involved. All such work shall be executed under the applicable conditions of the Contract Documents. If any change order causes an increase or decrease in the contract price or an extension or shortening of the contract time, a corresponding adjustment shall be made. Additional work performed by the Contractor without authorization of a change order shall not entitle the Contractor to an increase in the contract price or an extension of the contract time, except in the case of an emergency as deemed warranted by the Town. It is the Contractor’s responsibility to notify the surety of any changes affecting the general scope of the work or change in the contract price, and the amount of the applicable bonds shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the Town. 47.3 No Modification Without Appropriation No Change Order or other form of order or directive by the Town requiring additional compensable work to be performed, which order or directive causes the aggregate amount payable under the Contract to Page 51 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) exceed the amount appropriated or to be appropriated, in the case of payments to be made in more than one calendar year, for the original contract, shall be issued unless the Contractor is given written assurance that lawful appropriations have been made or will be made to cover the costs of the additional work. 47.4 Reimbursement for Additional Directed Work For any Change Order or other form of order or directive by the Town requiring additional compensable work to be performed, the Town shall reimburse the Contractor for the Contractor’s costs on a periodic basis for all additional directed work performed until a Change Order is finalized. For the purposes of this section, “periodic basis” shall mean at least monthly. In no instance shall the periodic reimbursement be required before the Contractor has submitted an estimate of cost to the Town for the additional compensable work to be performed. 48.0 LAWS AND REGULATIONS The Contractor shall observe and comply with all federal, state, and local ordinances, laws, codes, and regulations and all other applicable requirements of authorities having jurisdiction over the work, including the Federal “Safety and Health Regulations for Construction,” and shall protect and indemnify the Town and the Town’s officers and agents, including its engineers, against any claim or liability arising from or based upon any failure or alleged failure of the Contractor to comply with the same. 49.0 TAXES, PERMITS, AND LICENSES All sales to the Town in its governmental capacity only shall be exempt from sales and use tax pursuant to C.R.S. § 39-26-704. The Contractor may apply with the Department of Revenue, Sales Tax for an exemption certificate pursuant to and purchase the materials for incorporation in this Project tax-free pursuant to C.R.S. § 39-26-708. It shall be the responsibility of the Contractor to obtain all licenses, permits, and inspections required for the work. The Town shall pay for such licenses and permits separate and apart from the Contract. 50.0 PATENTS Royalties and fees for patents covering materials, articles, apparatus, devices, equipment, or processes used in the work shall be included in the Contract price. The Contractor shall satisfy all demands that may be made at any time for such royalties or fees and shall be liable for any damages or claims for patent infringements. The Contractor shall, at the Contractor’s own cost and expense, defend all suits or proceedings that may be instituted against the Town for alleged infringement of any patents involved in the work and, in case of an award of damages, the Contractor shall pay such award regardless of the amount or nature of such award. Final payment to the Contractor by the Town shall not be made while any such suit or claim remains unsettled. 51.0 MATERIALS AND EQUIPMENT Unless specifically provided otherwise in each case, all materials and equipment furnished for permanent installation in the work shall conform to applicable standard specifications and shall be new, unused, and undamaged when installed or otherwise incorporated in the work. No such material or equipment shall be used by the Contractor for any purpose other than that intended or specified unless such use is specifically authorized by the Town in each case. Unless stated otherwise in the Contract Documents, all required tests in connection with acceptance of source of materials or other specification compliance shall be made at the Contractor’s expense by a properly-equipped laboratory of established reputation whose work and testing facilities are acceptable to the Town. Any change in origin or method of preparation or manufacture of a material being routinely Page 52 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) tested will require new tests. Reports of all tests shall be furnished to the Town in as many copies as required. 52.0 LOCAL SUPPLIERS AND SUBCONTRACTORS The Contractor shall purchase materials from local suppliers and award subcontracts to local subcontractors whenever feasible. 53.0 CONSTRUCTION PLANT AND TEMPORARY FACILITIES The Contractor shall furnish all construction plant, utilities, and temporary facilities and all materials, equipment, and supplies required for prosecution of the work but that will not be incorporated in the completed work. 54.0 RECEIVING, HANDLING, AND STORAGE The Contractor shall receive (from carriers or from the Town’s warehouse), check, unload, handle, and store all materials and equipment to be incorporated in the construction under these specifications. The Contractor shall be responsible for the prompt unloading of materials and equipment and shall pay any demurrage. The Contractor shall provide all storage facilities. Storage areas on the site shall be limited to those areas so designated by the Town. 55.0 RIGHTS-OF-WAY The Town will obtain all permanent right-of-way easements and location agreements required for construction of the work. Temporary permits shall be furnished by the Contractor including, without limitation, right-of-way work permit(s), which may be issued only to licensed contractors. The Contractor shall confine operations to the immediate construction area and shall use due care in placing construction tools, equipment, excavated materials, and construction materials and supplies so as to cause the least possible damage to the property. At the conclusion of the work, all temporary structures, access roads outside the rights-of-way, and other facilities incidental to the new construction shall be removed, and the site shall be restored to its original condition. 56.0 USE OF PRIVATE AND TOWN PROPERTY 56.1 Use of Private Property The Contractor shall comply with all the limitations and provisions of the Town’s easements and agreements. The Contractor shall examine these easements and agreements before beginning the work and shall comply with all provisions thereof. The Contractor shall enter proposed rights-of-way only after the Town notifies the Contractor that easements and/or agreements of the specific section of line have been obtained. Problems involving rights-of-way shall be immediately reported to the Town. In those cases where the Contractor finds it necessary to enter upon, travel across, or otherwise use privately-owned land outside of the rights of such land acquired by the Town in its right-of-way agreements, the Contractor shall make all necessary arrangements or agreements with the landowners involved for such right of entry and use of their property. The Contractor shall obtain a written agreement from each property owner and tenant setting forth the Contractor’s right of entry and use of the property, and a copy of each such agreement shall be filed with the Town. The Contractor shall fulfill each agreement and, at the conclusion of the work and before final payment, shall obtain an executed release Page 53 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) from each agreement signed by the respective property owner and tenant. A copy of the release shall be filed with the Town before final payment will be made for the work. Whenever the right-of-way is occupied by crops which may be damaged by construction operations, the Contractor shall notify the property owner and tenant sufficiently in advance so that the crops may be removed before work is started. The Contractor shall be responsible for all damage to crops located outside the right-of-way limits and shall make satisfactory settlement for any damage directly with the property owner and tenant involved. 56.2 Use of Town Property The Contractor may be permitted to use available land belonging to the Town on or near the site of the work for construction purposes and for the storage of material and equipment. The location and extent of the areas so used shall be as designated by the Town. The Contractor shall be solely responsible for obtaining and shall pay all costs in connection with any additional work area, storage sites, access to the site, or temporary right-of-way that may be required for proper completion of the work. The responsibility for protection and safekeeping of equipment and materials on or near the site is entirely that of the Contractor, and no claim shall be made against the Town by reason of any act of an employee or trespasser. It shall be further understood that should any occasion arise necessitating access to the sites occupied by these stored materials and equipment, the Contractor shall immediately move same. No materials or equipment may be placed upon the Town’s property until the Town has agreed to the location contemplated by the Contractor to be used for storage. The Contractor shall not use or operate any water valves, hydrants, switches, traffic control boxes, or any other Town -owned facilities or utilities of any kind without the written consent of the project manager. All fire hydrants and water control valves shall be kept free from obstruction and available for use at all times. 57.0 PROTECTION OF PUBLIC AND PRIVATE PROPERTY The Contractor shall protect, shore, brace, support, and maintain all underground pipes, conduits, drains, and other underground construction uncovered or otherwise affected by the construction work performed by the Contractor. All pavement, surfacing, driveways, curbs, walks, buildings, utility poles, guy wires, fences, and other surface structures affected by construction operations together with all sod and shrubs in yards and parking shall be restored to their original condition whether within or outside the easement. All replacements shall be made with new materials. No trees shall be removed outside of the permanent easement except where authorized by the Town. Whenever practicable, the Contractor shall tunnel beneath trees in yards and parking when on or near the line of trench. Hand excavation shall be employed as necessary to prevent injury to trees. Trees left standing shall be adequately protected against damage by construction operations. The Contractor shall be responsible for all damage to streets, roads, highways, shoulder, ditches, embankments, culverts, bridges, and other public or private property, regardless of location or character, which may be caused by transporting equipment, materials, or personnel to or from the work or any part or site thereof, whether by the Contractor or the Contractor’s subcontractors. The Contractor shall make satisfactory and acceptable arrangements with the owner, agency, or authority having jurisdiction over the damaged property concerning its repair or replacement or payment of costs incurred in connection with the damage. Page 54 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) All existing fences which interfere with the construction operations shall be maintained by the Contractor until the completion of the work affected thereby unless written permission is obtained from the owner of the fence to leave the fence dismantled for an agreed period of time. Where fences must be maintained across the construction easement, adequate gates shall be installed. Gates shall be kept closed and locked at all times when not in use. On completion of the work across any tract of land, the Contractor shall restore all fences to their original or better condition. 58.0 MAINTENANCE OF TRAFFIC The Contractor is required to maintain access to all private drives throughout the contract period for the Project. The Contractor shall erect, maintain, and remove all barricades, traffic control signs, and devices necessary for any lane closure including detour signs. All such barricades and traffic control signs and devices shall be in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways published by U.S. Department of Transportation, Federal Highway Administration and as directed by the engineer. The Contractor shall be responsible for ensuring that all work sites are properly cleaned and barricaded prior to the completion of the day’s activities. A barricading plan shall be submitted to the Town at least two (2) working days prior to performing any work affecting public traffic. 59.0 UNDERGROUND INSTALLATIONS Existing underground installations such as water mains, gas mains, sewers, telephone lines, power lines, and buried structures in the vicinity of the work to be done hereunder are indicated on the drawings only to the extent such information has been made available to or discovered by the Town in preparing the drawings. There is no guarantee as to the accuracy or completeness of such information, and all responsibility for the accuracy and completeness thereof is expressly disclaimed. The Contractor shall be solely responsible for locating all existing underground installations, including service connections, in advance of excavating or trenching, by contacting the owners thereof and prospecting. The Contractor shall be required to contact the Utility Notification Center of Colorado (UNCC) at 1-800-922-1987 or 811 at least two (2) working days prior to beginning excavation in the area of UNCC-registered lines to have those utility locations marked by member companies. All other utility lines are to be located by contacting the respective representative. Utility service laterals are also to be located prior to beginning excavation. The Contractor shall use the Contractor’s own information and shall not rely upon any information indicated on the drawings concerning existing underground installations. Any delay, additional work, or extra cost to the Contractor caused by existing underground installations shall not constitute a claim for extra work, additional payment, or damages. 60.0 FINAL CLEAN UP AND GRADING It is the intent of these specifications that at the end of construction work, all holes, ruts, settlements, and depressions resulting from the work be filled and graded to match elevations of adjacent surfaces, and all areas disturbed by construction shall be restored to their original condition to the maximum extent practicable and as acceptable to the Town. Page 55 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 61.0 DUST CONTROL The Contractor shall be responsible for the abatement and control of dust produced as a result of the Contract. All reasonable measures shall be taken by the Contractor, entirely at the Contractor’s own expense, to control dust. This shall include dust control efforts when deemed necessary by the Town on weekends, holidays, and other time during the contract period when fugitive dust may be a problem. 62.0 NOISE CONTROL Construction machinery and vehicles shall be equipped with practical sound muffling devices and operated in a manner to cause the least noise consistent with efficient performance of the work. 63.0 POLLUTION CONTROL The Contractor shall prevent pollution by sanitary wastes, sediment, debris, and other substances resulting from construction activities by preventing sediment, debris, or other substances from entering water systems, sanitary sewers, storm drains, and culverts and by retaining all spent oils, hydraulic fluids, and other petroleum fluids in containers for disposal off the site. 64.0 GUARANTEE The Contractor shall guarantee the construction equipment, materials, and workmanship furnished under the Contract to be as specified and to be free from defects for a period of two (2) years after the date of final payment. In addition, the equipment furnished by the Contractor shall be guaranteed to be free from defects in design. Upon notification, the Contractor shall promptly make all adjustments, repairs, or replacements which, in the opinion of the Town, arose out of defects and became necessary during the guarantee period. The cost of all materials, parts, labor, transportation, supervision, special tools, and supplies required for replacement or repair of parts and for correction of defects shall be paid by the Contractor or the surety. This guarantee shall be extended to cover all repairs and replacements furnished under the guarantee, and the period of the guarantee for each such repair or replacement shall be one (1) year after installation or completion. The Contractor’s guarantee shall not be construed as a waiver by the Town of the relevant statute of limitations and statute of repose periods. If within ten (10) days after the Town has notified the Contractor of a defect, failure, or abnormality in the work the Contractor has not started to make the necessary repairs or adjustments, the Town is hereby authorized to make the repairs or adjustments or to order the work to be done by a third party, with the cost of such work to be paid by the Contractor or the surety. In the event of an emergency where, in the sole judgment of the Town, delay would cause serious loss or damage, repairs or adjustments may be made by the Town or a third party chosen by the Town without advance notice to the Contractor, with the cost of such work to be paid by the Contractor or the surety. 65.0 FINAL INSPECTION When the work has been substantially completed and at a time mutually agreeable to the Town and Contractor, the Town shall make an inspection of the work. If, based upon such inspection, the Town determines that the work is complete, it shall accept the work, and the running of time for completion shall stop. Notwithstanding such acceptance, the Town may retain such amounts as it deems necessary to compel completion of any punch list items. The Town may, after five (5) days notice to the Contractor, complete the punch list items itself and charge the Contractor for all costs incurred therefor, together with Page 56 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) the amount necessary to compensate the Town for its additional costs, time, and effort. The Town may deduct such amounts from any retainage, and the Contractor shall pay the Town any deficiency. 66.0 CONTRACTOR’S PRICE BREAKDOWN For lump-sum projects, the Contractor shall prepare and submit to the Town for review a breakdown of the contract price according to the system of accounts provided by the Town. The Contractor’s price breakdown shall be reviewed and accepted by the Town before any payments are made under the Contract. Each invoice submitted for payment shall be prepared in accordance with the price breakdown accepted by the Town. An unbalanced breakdown estimate providing for overpayment of the Contractor on items of work which would be performed first will not be acceptable. 67.0 ESTIMATES AND PAYMENTS Not later than the first day of each month, the contractor shall make an estimate of the value of the work completed and of unused materials stored on the site. The estimated cost of repairing, replacing, or rebuilding any part of the work or replacing materials that do not conform to the drawings and specifications will be deducted from the estimated value. Not later than the first day of each month, the Contractor shall furnish to the Town an invoice for completed work and materials purchased for the Project and stored on the site. If the estimate is acceptable to the Town, the Town shall pay the Contractor by the last day of the month. Retainage shall be held on all contracts of $100,000 or more at a rate of five percent (5%) of each progress payment. The Town shall hold retainage until the contract is completed satisfactorily and finally accepted, and shall release retainage in accordance with state law. 68.0 APPROPRIATION To the extent the Contract constitutes a multiple fiscal year debt or financial obligation of the Town, it shall be subject to annual appropriation pursuant to Article X, Section 20 of the Colorado Constitution. The Town shall have no obligation to continue the Contract in any fiscal year in which no such appropriation is made. 69.0 GOVERNMENTAL IMMUNITY ACT No term or condition of this Contract shall be construed or interpreted as a waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits, protections, limitations of liability, and other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable law. 70.0 FUEL ADJUSTMENTS (SURCHARGES) The Town will not accept fuel adjustments unless said adjustments are specific as to amount and timeframe and are agreed to by the Town and the Contractor in a signed writing prior to the date on which the adjustment is to take effect. 71.0 PARTIAL PAYMENT The Contractor, within seven (7) calendar days following the twenty-fifth day of the month in which work on the Project is performed, shall prepare for the Owner's approval, a partial payment estimate of the value of the Work in place. Page 57 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) The Town’s Project Manager shall, within seven (7) calendar days after receipt of each partial payment estimate, either indicate his/her approval of the estimate by signing and returning a copy to the Contractor or return the estimate unsigned indicating in writing their reason for refusing payment. The Project Manager shall, submit for payment, and process in accordance with the annual Town’s Vendor Payment Schedule said request. The Owner shall retain five percent (5%) of the total value of the amount the Contractor has earned to date, until final completion and acceptance of all Work covered by the Contract Documents. Total retainage shall not be less than five percent (5%) of the contract total. All Work covered by partial payment made shall thereupon become the sole property of the Owner, but this provision shall not be construed as relieving the Contractor of the sole responsibility for the care and protection of the Work upon which payments have been made or the restoration of any damaged Work, or as a waiver of the right of the Owner to require the fulfillment of all terms of the Contract Document. The foregoing, notwithstanding any part or whole of any payment, may be withheld by Owner to the extent it deems necessary and reasonable to protect its interests if it discovers evidence of or has reasonable cause regarding the following, as same relates to provisions of the Contract Documents: A. Defective work, materials or equipment not corrected or replaced. B. Claims filed against Contractor related to the work. C. Reasonable evidence indicating probable filing of such claims against Contractor. D. Failure of Contractor to make payments to subcontractors or for materials, labor, supplies or equipment. E. A reasonable doubt that the Contract may be completed for the then unpaid balance. F. Unsatisfactory progress of the work by Contractor. No monies, payable under this Contract, or any part thereof, shall become due and payable if Owner so elects, until Contractor has provided written evidence or documents that it has fully settled or paid for all materials and equipment used in or upon the work and labor provided in connection therewith. Owner, if it so elects, may pay any or all such bills, wholly or in part, and deduct the amount or amounts so paid from any periodic or final payment. In the event the surety on any bond given by Contractor becomes insolvent, or is placed in the hands of a receiver, or has its right to do business in the state revoked as provided by law, Owner, at its election, shall withhold payment of any estimate filed or approved until Contractor shall give a good and sufficient bond in lieu of the bond so executed by such surety. 72.0 SUBSTANTIAL COMPLETION Upon preparation by the Contractor of the final partial payment estimate, the Contractor shall advise the Owner in writing that the Work is substantially completed under the terms of the Contract Documents and request a semi-final inspection be made in preparation for final acceptance by the Owner. The Owner, upon receipt of written request for semi-final inspection, shall promptly make said inspection for the Work and issue to the Contractor a Written Notice advising him of any deficiencies, corrective measures or cleanup that he must complete prior to preparation of the final payment request. 73.0 FINAL PAYMENT REQUEST, ACCEPTANCE AND RELEASE Page 58 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Upon Completion of the Work the Contractor within ten (10) calendar days thereafter shall: A. Prepare a final payment request, for Owner's approval, showing the total value of the Work completed in accordance with the Contract Documents and as modified by any Change Orders, less the value of the following: (1) Partial payments previously made by the Owner to the Contractor. (2) Retention of any claims, on file with the Owner, against the Contractor. (3) Estimated costs completing any incomplete or unsatisfactory items of the Work. (4) Payments advanced by the Owner, to subcontractors, material and equipment suppliers, or others, which are known by the Contractor to have been made but not previously accounted for. B. Contractor shall submit in duplicate a signed and notarized affidavit to Owner stating that all subcontractors, vendors, persons, or firms who have furnished labor or materials for the Work have been fully paid or satisfactorily secured and that all taxes, if any, have been paid. The affidavit shall also contain a statement consenting to the final payment signed by the surety company which has provided the performance and payment bond for the Work. C. Notwithstanding the foregoing, in the event Owner incurs any costs or legal fees related to the final settlement or payment thereof, or litigation of claims, then all such costs, expenses, expert and attorney fees shall be withheld from the final payment due the Contractor by Owner and retained by Owner for reimbursement of same. D. The Owner shall advise the Contractor by Written Notice of Acceptance that: (1) The Work has been inspected and accepted by them under the conditions of the Contract Documents. (2) The Work, effective the date of the Notice, is placed under Warranty, at the Contractor's expense for a period of two years, or such other period as called for in the Special Conditions. (3) Final payment to the Contractor shall be subject to the provisions of Section 38-26- 107, C.R.S., including allowance of the time necessary to publish the Notice of Final Settlement and retention of funds necessary to insure the payment of all claims made under the provisions of said Section. Upon submitting the final payment request, the Contractor by such act, indemnifies and saves the Owner and his agents harmless from all claims growing out of the lawful demands of subcontractors, laborers, workmen, mechanics, material men and furnishers of machinery and parts thereof, equipment, tools and all supplies incurred in the furtherance of the performance of the Page 59 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Work. The Contractor shall, at the Owner's request, furnish satisfactory evidence that all obligations of the nature designated above have been paid, discharged or waived. If the Contractor fails to do so, the Owner may, after having notified the Contractor, either pay unpaid bills or withhold from the Contractor's unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged, in accordance with the terms of the Contract Documents, but in no event shall the provisions of this sentence be construed to impose any obligations upon the Owner to either the Contractor, his Surety, or any third party. In paying any unpaid bills of the Contractor, any payment so made by the Owner shall be considered as a payment made under the Contract Documents by the Owner to the Contractor, and the Owner shall not be liable to the Contractor for any such payment made in good faith. The acceptance by the Contractor of final payment shall be and shall operate as a release to the Owner of all claims and all liability to the Contractor for all claims in stated amounts as may be specifically excepted by the Contractor for all things done or furnished in connection with this Work and for every act and neglect of the Owner and others relating to or arising out of this Work. Any payment, however, final or otherwise, shall not release the Contractor or his sureties from the Warranty Period or any other obligations under the Contract Documents or the Performance and Payment Bond. Page 60 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) SPECIAL CONDITIONS 1.0 CONTRACT TIME The Contractor on this project shall commence work under this contract starting on the date stated in the Notice to Proceed (variable) and completing all work, including cleanup and demobilization within 105 working days. This time may be adjusted only by a request in writing and Change Order. 2.0 WORK ZONE REQUIREMENTS Construction work is permitted from 7:00 AM until 7:00 PM, Monday through Friday. Any work on weekends or Town holidays will require negotiation and approval from the Town’s Project Manager. Work is currently allowed during the following Special Events at the O’Connor Pavilion (south of the historic hydroplant, on the south side of Fall River, with a driveway entrance near project STA 126+00 and parking spaces near project STA 135+00), but may require additional traffic control or special coordination: o Wedding Reception – Friday June 5, 2020 o Wedding & Reception – Saturday June 6, 2020 o Estes Valley Land Trust – Thursday June 18, 2020 o Wedding Ceremony – Friday June 19, 2020 o Wedding Reception – Saturday June 20, 2020 o Bar Mitzvah – Saturday July 4, 2020 o Wedding and Reception – Saturday July 11, 2020 o Family Reunion – Sunday July 12, 2020 o Wedding & Reception – Tuesday July 14, 2020 o Wedding & Reception – Saturday July 18, 2020 o Wedding & Reception – Friday August 14, 2020 o Fall River Society – Sunday August 16, 2020 o Wedding – Saturday August 22, 2020 o Newcomers Club Picnic – Sunday August 23, 2020 o Wedding & Reception – Saturday August 29, 2020 o Wedding & Reception – Saturday September 5, 2020 o Wedding – Sunday September 6, 2020 o Wedding – Saturday September 19, 2020 o Wedding Reception – Saturday September 26, 2020 Page 61 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) Between mid-March and mid-April, US Highway 36 will be closed around Mile Marker 8. During this closure, all construction vehicles will need to use alternative route (US 34 or CO 7). The Contractor shall provide a construction schedule at the pre-construction meeting (after the Notice of Award and prior to the Notice to Proceed). The schedule shall detail the Contractor’s plan (sequencing, number of crews, phasing, traffic control) to complete all work by the Final Completion date. Available staging sites are indicated within the plan sheets (Project Site Plan, sheet PS-01). The contractor will also have availability to the Town of Estes Park Public Works yard at 666 Elm Road, Estes Park, CO 80517. Upon demobilization, the Contractor shall restore all staging areas to their original condition including re-establishing vegetation and approximate land contours. Emergency access shall be provided at all times throughout the project limits. Access to all businesses and residences shall be provided at all times. Access coordination shall be made with the business owners to allow deliveries throughout the project for those businesses within the project limits and those outside the project limits impacted by the construction. Full road closures will not be permitted, as access to businesses and residences will need to be maintained throughout the project. All construction signing shall be in conformance with MUTCD standards and the Contractor must provide all traffic control plans for approval by the Project Manager at the Pre-Construction meeting and for any changes in traffic control. Flaggers shall possess a current CDOT Flagger's Card and carry it with them on the job at all times. Flaggers without proper training including a current flagger's card will be relieved of flagging duties and replaced with a properly trained flagger at no cost to the project. Traffic Control lump sum bid item shall cover all associated costs of providing traffic control supervisors (TCS), management, inspection, flaggers, signage, and all necessary traffic control materials and personnel. A separate TCS will be required for each flagging crew. The Contractor shall preserve all existing vegetation and other environmental features except for those which are required to be removed or altered to accommodate the trail and related structures. If the Contractor disturbs any of the landscape designated to remain, he shall restore those areas as directed by the Town or Engineer at the Contractor’s expense. Vegetation damaged for any reason, outside of the limits of disturbance, is the responsibility of the Contractor. Owner reserves the right to delete any portion of the Bid Schedule to stay within the budget (up to 25%). Materials Testing shall be provided by the Town, and Contractor shall coordinate on-site testing. Page 62 of 116 FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) 3.0 ROCKY MOUNTAIN NATIONAL PARK Refer to Plan Sheets 2000-2008 for details on work within RMNP. The General Notes listed on RMNP’s plan sheet shall supersede any conflicting information in the Special Conditions and Project Special Provisions. Work cannot be performed within RMNP when Aspenglen Campground is open from May 21, 2020 to September 30, 2020. Contractor shall complete all work within RMNP after September 30, 2020 when Aspenglen Campground has closed for the season. RMNP shall host a Resource Briefing orientation with the contractor and all subcontractors before any work commences within RMNP. This orientation will be given again for any new employees or in the case of a remobilization. The footbridge at Aspenglen Campground leading into RMNP shall be considered a pedestrian bridge and therefore no motorized or heavy equipment shall be permitted on the bridge. Note I2 on the RMNP General Note sheet clarifies that the Landscape Boulder (Install Only) item will have NPS staff select boulders from the Glacier Basin pit within RMNP. This pit is approximately 30 minutes (one-way) from the work site during normal traffic conditions, but could increase significantly (45 minutes to an hour) during summer months with increased visitation to the Park. Page 63 of 116 PROJECT SPECIAL PROVISIONS TOWN OF ESTES PARK Estes Park, Colorado FALL RIVER TRAIL EXTENSION SEGMENTS 2A (RTP) AND 3 (LWCF) Bid Documents Prepared by: Otak, Inc. 371 Centennial Parkway, Suite 210 Louisville, CO 80027 (303) 444-2073 January, 2020 Page 64 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 1 TOWN OF ESTES PARK PROJECT SPECIAL PROVISIONS FALL RIVER TRAIL EXTENSION: The 2017 Colorado Department of Transportation Standard Specifications for Road and Bridge Construction controls construction of this project. The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans. PROJECT SPECIAL PROVISIONS Page Index Pages SP-1 Commencement and Completion of Work SP-2 Revision of Section 101 – Definitions and Terms SP-3 Revision of Section 102 – Project Plans and Other Data SP-4 Revision of Section 107 – Protection of Existing Vegetation SP-5 Revision of Section 107 – Stormwater Construction Permit SP-6 Revision of Section 107 – Legal Relations and Responsibility to the Public SP-7 – SP8 Revision of Section 108 – Prosecution and Progress SP-9 Revision of Section 201 – Clearing and Grubbing SP-10 Revision of Section 202 – Removal and Trimming of Trees SP-11 – SP-12 Revision of Section 202 – Removal of Asphalt Mat SP-13 Revision of Section 207 – Topsoil SP-14 Revision of Section 211 – Salvage of Wooden Penstock SP-15 Revision of Section 212 – Seeding SP-16 Revision of Section 213 – Mulching SP-17 Revision of Section 214 – Planting SP-18 – SP-20 Revision of Section 214 – Landscape Maintenance SP-21 – SP-22 Revision of Section 217 – Herbicide Treatment SP-23 Revision of Section 403 – Hot Mix Asphalt SP-24 – SP-26 Revision of Section 504 –Retaining Wall (Grouted Rock) SP-27 – SP-29 Revision of Section 601 – Stone Masonry SP-30 – SP-34 Revision of Section 608 – Sidewalks and Bikeways SP-35 – SP-38 Revision of Section 608 – Detectable Warnings SP-39 Revision of Section 619 – Waterlines SP-40 Revision of Section 628 – Bridge Girder and Deck Unit SP-41 – SP-43 Revision of Section 630 – Construction Zone Traffic Control SP-44 – SP-45 Traffic Control Plan – General SP-46 – SP-48 Utilities SP-49 – SP-51 Page 65 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 2 COMMENCEMENT AND COMPLETION OF WORK The Contractor shall commence work under the Contract on or before the 15th day following Contract execution or the 30th day following the date of award, whichever comes later, unless such time for beginning the work is changed by the Project Manager in the "Notice to Proceed." The Contractor shall complete all work within 105 working days in accordance with the notice to proceed. Section 108 of the Standard Specifications is hereby revised for this project as follows: Subsection 108.03 shall include the following: The Contractor's progress schedule may be a Bar Chart Schedule but should identify the timeline for work within Rocky Mountain National Park (RMNP) separately from the remainder of work. Salient features to be shown on the Contractor's progress schedule are: 1. Notice to Proceed 2. Order Prefabricated Steel Truss Bridges 3. Submittals 4. Construction Signing 5. Mobilization 6. Erosion Control 7. Installation of Traffic Control Devices 8. Clearing and Grubbing 9. Utility Relocations 10. Bridge Foundation Construction 11. Retaining Wall Construction 12. Concrete Flatwork 13. Bridge Setting 14. Railing and Fencing Installation 15. Final Striping and Site Restoration, and Cleanup Page 66 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 3 REVISION OF SECTION 101 DEFINITIONS AND TERMS Section 101 of the Standard Specifications is hereby revised for this project as follows: 101.28 Department. Town of Estes Park Public Works Department. 101.29 Engineer. The Town Engineering Manager acting directly or through an authorized representative, who is responsible for engineering and administrative supervision of the project. The Engineering Manager shall also be defined as the Town Engineer. 101.48 Preconstruction Conference. A meeting of Town project personnel, Contractor project personnel and other stakeholders held prior to the beginning of construction at which topics pertinent to the successful prosecution of the work are discussed. 101.51 Project Engineer. The Town of Estes Park’s Project Manager directly responsible for the overall administration of assigned construction projects. The Project Engineer shall also be defined as the Project Manager. 101.76 State. The State of Colorado or the Town of Estes Park acting through its duly authorized representative. Page 67 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 4 REVISION OF SECTION 102 PROJECT PLANS AND OTHER DATA Section 102 of the Standard Specifications is hereby revised for this project as follows: Subsection 102.05 shall include the following: The Bid Documents will be available for review at the Public Works Department of the Town of Estes Park, (Owner, 170 MacGregor Avenue, Estes Park, CO 80517, until the date set for opening of bids: Bid Documents may be obtained from Rocky Mountain E-Purchasing (BidNet) and the Town of Estes Park’s website in PDF format and upon request if assistance is needed. The Town will maintain a Plan holder's List. Documents listed in the Appendices of the Table of Contents will be available for review in the offices of the Town of Estes Park, (Owner) at 170 MacGregor Avenue, Estes Park, CO. After the bids have been opened, the most responsive and responsible low bidder may obtain from the Town in digital format, if available for the project, one set of cross sections, one set of major structure plan sheets, and one set of computer output data. Hardcopy sets of plans and other available data may be purchased on a cash sale basis from the Town of Estes Park at current reproduction prices. Subcontractors and suppliers may obtain electronic or hardcopy plans and other data from the successful bidder. Page 68 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 5 REVISION OF SECTION 107 PROTECTION OF EXISTING VEGETATION Section 107 of the Standard Specifications is hereby revised for this project as follows: Subsection 107.12 shall include the following: The Contractor shall save all existing vegetation (including trees, shrubs, ground covers, grasses, wetlands & riparian) in this area, except for that vegetation, which must be removed to accommodate construction of the project, per the plans. Specific areas of vegetation to be protected shall be as directed by the Project Engineer or Town’s Parks Division Supervisor and shall be protected by using orange construction fencing, wire fencing with metal posts or silt fence. Fencing for trees shall be installed at the drip line of the tree or as approved by the Engineer. Equipment shall not be installed or stockpile material within 15 feet of existing trees to remain. The Contractor shall perform all the work in such a manner that the least environmental damage will result. All questionable areas or items shall be brought to the attention of the Project Engineer for approval prior to removal or any damaging activity. The Contractor shall promptly report any vegetation damaged or scarred during construction to the Project Engineer for assessment of damages. Damaged or destroyed fenced vegetation, shall be replaced at the expense of the Contractor. Vegetation of replaceable size shall be replaced at the Contractor's expense. When trees, shrubs beyond replaceable size or wetlands have been damaged or destroyed, the Contractor shall be liable for the appraised value based upon the official current publications. For trees and shrubs use the International Society of Arboriculture, Guide for Plant Appraisals. The Contractor shall pay any fines or jail time should a wetland be damaged, at no cost to the project. A consulting Arborist retained by the Public Works Department will determine the value of the trees and shrubs. A consulting Wetland Specialist shall determine the value of the wetland or wetland species. This value will be deducted from any money due to the Contractor. The determination as to whether a plant is of replacement size or beyond will be made by the Town’s Parks Division Supervisor, employee, or consultant. If the fence is knocked down or destroyed by the Contractor, the Engineer will suspend the work, wholly or in part, until the fence is repaired to the Project Engineer’s satisfaction at the Contractor's expense. Time lost due to such suspension will not be considered a basis for adjustment of time charges but will be charged as contract time. Page 69 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 6 REVISION OF SECTION 107 STORMWATER CONSTRUCTION PERMIT Section 107 of the Standard Specifications is hereby revised for this project as follows: Subsection 107.25(c) shall include the following: The Colorado Department of Public Health & Environment Stormwater Construction Permit (CDPHE-SCP) shall be obtained by the contractor. The Town will support the Contractor’s efforts with review and signature when required by State regulations. Page 70 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 7 REVISION OF SECTION 107 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC Section 107 of the Standard Specifications is hereby revised for this project as follows: Subsection 107.02 shall include the following: Permits that the Contractor shall obtain or hold for this project include: (a) A CDPHE Construction Dewatering Permit, (CDW) may be required for this project. It is the responsibility of the Contractor to determine if the permit is needed; to apply for, acquire, pay for and implement this permit. (b) Town of Estes Park Right-of-Way Permits when work obstructs any portion of a roadway or is within the Town’s Right-of-Way. (c) Construction Site Management Plan: The Contractor shall prepare and submit for approval at least (7) days in advance of the beginning of construction a Construction Site Management Plan, (CSMP). The Construction Site Management Plan (CSMP) shall incorporate elements of the Storm Water Management Plan (SWMP). A listing of the requirements for a CSMP is as follows; (1) Erosion and Sedimentation Control Plan: a. Include Stormwater Management Plan and SWMP Construction Plan sheets. b. Supplement as necessary. (2) Site Construction Facilities (Identify the following): a. Staging areas b. Storage areas c. Stockpile areas d. Dumpsters and trash receptacles e. Sanitary facilities f. Loading areas g. Trailers and field offices (show access) (3) Parking a. Location of onsite and any offsite parking spaces Plans shall be phased and updated as the project evolves and site conditions change. A current copy of the CSMP must be on file with the Town's Project Engineer and at the job site. The Contractor is responsible for all fees and implementation costs for the above-listed permits unless specifically stated otherwise. There will be no separate measurement and payment for this work and the costs will be considered as subsidiary to other items of work. Additional Permits that the Contractor must abide by for this project include: (a) Temporary Construction Easements on adjacent properties. (b) NPDES Construction General Permit (NPDES CGP) issued by EPA Region 8 (c) Additional NPDES CGP required by CDPHE Page 71 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 8 -2- REVISION OF SECTION 107 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC Subsection 107.11 shall include the following: Explosives: Blasting is not allowed on this project. Staging and Storage Area: Available staging sites on Town-owned land are indicated on the plan sheets. The contractor will coordinate with the Town Project Engineer and any private properties owners if additional staging area(s) are to be utilized. The proposed staging and storage must be indicated on the Construction Site Management Plan. The staging areas will be restored at the end of use to pre-existing conditions. Prior to beginning work, the Contractor shall take photos or videos for documentation of existing conditions for all areas that will be part of the Contractor’s operations area. The Contractor shall provide these photos or videos to the Town prior to commencing work. Subsection 107.23 shall include the following: Habitat Protection: No threatened or endangered species listed for Larimer County shall be impacted by this project. Due to the project’s proximity to Fall River, care must be taken to minimize impacts to wetlands, riparian vegetation, and drainages. Best management practices must also be followed when working in and around these areas in order to prevent toxic run-off, erosion, and siltation. The Contractor shall abide by all requirements of the Migratory Bird Treaty Act of 1918. Subsection 107.24 shall include the following: Dust Control: No separate payment will be made for dust control. Its cost shall be considered incidental to the Project. Unless pre-approved by the Engineer, water shall be the only dust palliative material allowed. Page 72 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 9 REVISION OF SECTION 108 PROSECUTION AND PROGRESS Section 108 of the Standard Specifications is hereby revised for this project as follows: Subsection 108.03 shall include the following: The Contractor shall present a Critical Path Method (CPM) schedule to the Town of Estes Park at the preconstruction conference. The CPM schedule shall be updated when the project’s critical path is impacted.. This schedule shall show the major features of each phase of the project for the entire project time frame. Subsection 108.05 shall include the following: The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M (local time) Monday through Friday. Night and weekend work will be allowed only with the prior written authorization of the Project Engineer. The Contractor may make emergency repairs to provide protection of the work and traveling public at any time. All on-roadway work or work that indirectly or directly interferes with the flow of traffic (vehicle, pedestrian, and bicycle) shall be in accordance with an approved Traffic Control Plan. Meetings will be required to review progress and to plan upcoming activities. Representatives from the Contractor and active subcontractors shall attend the meetings. Such meetings will be required on a weekly basis at a time to be determined by the Town of Estes Park and the Contractor. Additional meetings will be held when required by the Town of Estes Park or the Contractor. Weekly progress meetings will be held at the Town Hall, and meetings will be held on the job site as required. Typical agenda: 1. Review minutes of previous meeting. 2. Review progress of the work since last meeting. Contractor shall provide a schedule with a 1 week look back and a 2 week look ahead. 3. Review of submittals, RFIs, change orders, and testing results. 4. Identify problems which impede planned progress. 5. Develop corrective measures and procedures to regain planned schedule. 6. Complete other current business. 7. Discuss progress anticipated until the next scheduled meeting. The Contractor shall submit at the weekly progress meeting a schedule or written statement of planned work activities and anticipated inspection and testing requirements of the past week and the upcoming two weeks. A 24 hour notice shall be provided to the Town of Estes Park by the Contractor if the Contractor elects to change the planned work activities. No separate measurement for payment will be made for the Work under this section. Its cost shall be considered incidental to the Project. Page 73 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 10 REVISION OF SECTION 201 CLEARING AND GRUBBING Section 201 of the Standard Specifications is hereby revised for this project as follows: Subsection 201.01 shall include the following: Clearing and grubbing includes the removal and disposal of the miscellaneous debris within the project limits to include: all tree stumps including root system, regardless of size, shrubs, plant materials, miscellaneous landscaping materials, sod, channel protection rock and concrete, irrigation lines, irrigation hand holes, sprinkler heads, and other materials within the work area not otherwise listed as a pay item. This work also includes the preservation from injury or defacement of all vegetation and objects designated to remain. The Contractor, Project Engineer, and Town’s Parks Division Supervisor shall establish environmental limits during walk through. No trees, tree branches, shrubs, plants, grasses, and other vegetation shall be removed until marked and approved by the Project Engineer. Subsection 201.03 shall include the following: Branches of trees extending into the trailbed shall be trimmed to provide clear height of 10 feet above the trailbed surface. The trailbed surface shall extend to the outside edge of the trail shoulders as shown in the plans. Subsection 201.04 shall include Pay Item Pay Unit Clearing and Grubbing ACRE Unless specified elsewhere, the removal of branches, trunks, stumps, shrubs, plant materials miscellaneous landscaping materials, irrigation system, and sod will not be paid for separately but shall be included in the work. Chipping, hauling, and disposal of removed material will not be paid for separately but shall be included in the work. Herbicide Treatment as required by Revision to Section 217 shall be included in the cost of Clearing and Grubbing. Page 74 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 11 REVISION OF SECTION 202 REMOVAL AND TRIMMING OF TREES Section 202 of the Standard Specifications is hereby revised for this project as follows: Subsection 202.02 shall include the following: This work includes the removal and the trimming of trees as directed by the Project Engineer. This work includes the preservation from injury or defacement of all vegetation and objects designated to remain. The Project Engineer will establish environmental limits. All trees, tree branches, shrubs, plants, grasses, and other vegetative materials shall remain, except as designated by the Project Engineer or Parks Division Supervisor. Prior to beginning any construction, removal, trimming, and pruning of encroaching vegetation (as determined by the Engineer) shall be completed. After completion of the concrete flatwork, the required 10’ vertical clearance above the trailbed shall be verified. Additional tree trimming should be performed as needed, as approved by the Engineer. Access for the removal or pruning of trees will be extremely limited. Trees shall be felled at the risk of the Contractor. Strict limits of disturbance will be defined and shall be adhered to. Branches on trees or shrubs shall be removed as directed by the Project Engineer. All trimming shall be done by skilled workers. All work shall be done according to the following requirements: (1) Pruning shall be done with proper, sharp, clean tools in such a manner as to preserve the natural character of the tree. (2) All final cuts shall leave no projections on or off the branch and shall not be cut so close as to eliminate the branch collar. (3) To avoid bark stripping, all branches 2 inches in diameter and larger shall be cut using the 3-cut method. These branches shall be lowered to the ground by proper ropes. (4) Tools used on trees known or found to be diseased, shall be disinfected with alcohol before they are used on other trees. (5) Structural weaknesses, decayed trunk or branches, or split crotches shall be reported to the Engineer. (6) When cutting back or topping trees, the worker shall use the drop-crotch method and avoid cutting back to small suckers. Smaller limbs and twigs shall be removed in such a manner so as to leave the foliage pattern evenly distributed. (7) When reducing size (cut back or topping) not more than one-third of the total area shall be reduced at a single operation. Page 75 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 12 -2- REVISION OF SECTION 202 REMOVAL AND TRIMMING OF TREES (8) Climbing spikes shall not be used on trees not scheduled for removal. All brush, branches, limbs, and foliage smaller than 3 inches in diameter shall be chipped into mulch and disposed by the contractor. The trunks and limbs 3 inches and larger shall be cut into less than 6 foot lengths and disposed by the contractor. Stumps shall be removed by the contractor when within the areas to be excavated. When trees being cut off are outside the excavation limits, the stumps shall be cut so that no more than 3 inches remains above the ground surface. Stump grinding is not required in any circumstances. Subsection 202.12 shall include the following: All clearing and grubbing directed by the Project Engineer will be paid for by the acre under the clearing and grubbing item. Tree trimming will be included in the cost of clearing and grubbing. Removal of Trees greater than 6 inch diameter will be paid for separately under Item 202 – Removal of Tree. Multiple tree trunks from a common stump shall be considered one tree. Page 76 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 13 REVISION OF SECTION 202 REMOVAL OF ASPHALT MAT Section 202 of the Standard Specifications is hereby revised for this project as follows: In subsection 202.02 delete the seventh paragraph and replace with the following: The existing asphalt mat, which varies in thickness, shall be removed in a manner that minimizes contamination of the removed mat with underlying material. The removed asphalt mat shall remain the property of the Town and shall be hauled to the Town of Estes Park materials storage yard at 666 Elm Road. Subsection 202.11 shall include the following: The removal of the existing asphalt mat will be measured by the area, in square yards, completed to the required depth and accepted. Subsection 202.12 shall include the following: Payment will be made under: Pay Item Pay Unit Removal of Asphalt Mat Square Yard Page 77 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 14 REVISION OF SECTION 207 TOPSOIL Section 207 of the Standard Specifications is revised as follows: Subsection 207.01 shall include the following: All disturbed areas to be landscaped or seeded shall receive 6 inches of topsoil. The contractor shall salvage existing topsoil and supplement if needed with imported topsoil. Subsection 207.03 shall include the following: All areas to be seeded shall be disked to break up dirt clods to a size of one (1) inches or smaller. Disking shall not occur until the concrete trail has been completed to avoid recompaction of the soil. If soil is recompacted after disking, the Contractor shall redisk the area at no additional cost to the project as directed by the Owner. Topsoil shall be placed after disking operations are complete. Topsoil should be spread to a minimum depth of six (6) inches. All topsoiled areas shall be seeded or temporarily stabilized within seven (7) calendar days after placement is complete. Subsections 207.04 shall be deleted and revised as the following: Items paid for by volume will not be remeasured but will be the quantities designated in the Contract. Exceptions will be made when field changes are ordered or when it is determined that there are discrepancies on the plans in an amount of at least plus or minus five percent of the plan quantity. This topsoil material will be paid for as topsoil when placed and accepted by the Engineer on the slopes. Subsection 207.05 shall include the following: Payment will be made under: Pay Item Pay Unit Topsoil (6-Inch) Cubic Yard Stripping and stockpiling of existing topsoil will not be paid for separately but shall be included in the Topsoil pay item. It is estimated that approximately 3 inches of existing topsoil may be stripped and stockpiled over the disturbance limits. Page 78 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 15 REVISION OF SECTION 211 SALVAGE OF WOODEN PENSTOCK Section 211 Shall is hereby added to the Standard Specifications. DESCRIPTION This work shall include the careful relocation of a 15’ long section of existing 48 inch diameter buried wooden penstock from the location shown in the plans (approximately STA 140+30), transport and placement of the penstock to the assigned delivery location (adjacent to STA 137+10), as directed by the owner. MATERIALS The existing penstock consists of 2” wide by 1/2” thick wood lath surrounded by ¼” diameter metal hoops to form a 48” diameter pipe. CONSTRUCTION REQUIRMENTS The Contractor shall excavate the soil surrounding the penstock to allow the section of penstock to be cut from the existing penstock to remain. The contractor may excavate, cut and dismantle the adjacent section of pipe to gain access to the interior of the penstock to be relocated. At their discretion, the Contractor may stabilize the pipe from the inside to allow the pipe to be removed from the ground and transported to the new location in one piece. The Contractor may leave the temporary stabilization system in place after transport and safe deliver to assigned delivery location. The penstock shall be cut to leave some edges on the section to be relocated. If the penstock to be relocated is damaged during excavation, transport or placement, the Contractor shall cut and remove another adjacent 15’ section of penstock. If a second section is unsuccessfully removed and relocated without damage, the Contractor shall notify the owner for further direction. The Contractor shall submit a written means and methods statement to the owner 1 week prior to relocation of the penstock. This should include details showing any proposed stabilization methods. MEASUREMENT AND PAYMENT Salvage of Wooden Penstock will not be measured but will be paid for as a single lump sum for the successful removal, transport and safe delivery of penstock to the assigned delivery location. Payment will be made under: Pay Item Pay Unit Salvage of Wooden Penstock LS Payment will include all materials and workmanship required to excavate, transport, and deliver the Penstock to the assigned location, including excavation and backfill of the excavation to exiting grade. Page 79 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 16 REVISION OF SECTION 212 SEEDING Sections 212 of the Standard Specifications are hereby revised for this project as follows: In subsection 212.02 (a), delete the first paragraph and replace with the following: (a) Seed. All seed shall be furnished in bags or containers clearly labeled to show the name and address of the supplier, the seed name, the lot number, net weight, origin, the percent of weed seed content, the guaranteed percentage of purity and germination, pounds of pure live seed (PLS) of each seed species, and the total pounds of PLS in the container. All seeds shall be free from noxious weed seeds in accordance with current state and local lists and as indicated in Section 213. The Contractor shall furnish to the Engineer a signed statement certifying that the seed is from a lot that has been tested by a recognized laboratory for seed testing within thirteen months prior to the date of seeding. The Engineer may obtain seed samples from the seed equipment, furnished bags or containers to test seed for species identification, purity and germination. Seed tested and found to be less than 10 percent of the labeled certified PLS and different than the specified species will not be accepted. Seed which has become wet, moldy, or damaged in transit or in storage will not be accepted. Seed mix specification and quantity to be provided in the storm water management plan (SWMP) sheets. Delete Subsection 212.06(a) and replace with the following: (a) Soil Preparation. Preparatory to seeding, all areas are to be raked by hand or mechanical means to produce a finished surface free from bumps, rocks and clods over one inch in diameter. Finished grade will be within 0.1’ of grade as shown on plans or in details. Surfaces shall be left smooth, clean and even graded to drain and fit into any undisturbed surrounding terrain. All irregularities more than one inch in diameter shall be removed. Any depressions or other variances from a smooth grade shall be corrected by the Contractor. Page 80 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 17 REVISION OF SECTION 213 MULCHING Sections 213 of the Standard Specifications are hereby revised for this project as follows: In subsection 213.01 (a), delete the first and second paragraph and replace with the following: This work shall consist of mulching seeded areas and applying mulch tackifier on ditches and slopes in accordance with the contract or as directed. Mulching will be accomplished by the crimping method using straw or hay. Due to high failure rates hydraulic mulching and spray on mulch blanket is not allowed. In subsection 213.03 (a), add the following: Hay or straw shall be applied at a rate of 2 tons per acre. Page 81 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 18 REVISION OF SECTION 214 PLANTING Section 214 of the Standard Specifications is hereby revised for this project as follows: In subsection 214.02(d), delete the last paragraph/sentence beginning with the word “Fertilizer” Subsection 214.02 shall include the following: (e) Plant Backfill Mix: Backfill for each planting pit shall be an improved soil consisting of three parts on-site topsoil and one part soil conditioner, thoroughly blended and free of inorganic and foreign substances. (f) Plant Fertilizer: Plant fertilizer shall be 1 oz of Slow Release Professional Granular fertilizer containing a 20-5-10 NPK ratio thoroughly mixed in the top 6-8 inches of soil. Subsection 214.03(a) shall include the following after the first sentence: Planting of trees, shrubs, and other plants shall be done at a time of year that is favorable to plant growth and in accordance with good horticultural practice. Planting between November 1st and March 15th will be allowed only when ordered by the Engineer or when the Contractor’s request is approved in writing. Delete subsection 214.03(b) and replace with the following: (b) Excavation for Planting Pits: Excavation for planting shall not commence until planting pits or shrub beds have been staked and approved by the Engineer. Planting pits shall be flat bottomed, circular in outline and excavated with vertical sides. No glazed smooth holes will be accepted. The Contractor will, at the request of the Engineer, roughen the surfaces of the plant pits. Pits shall have a diameter eighteen (18) inches greater than the earth ball diameter for trees and twelve (12) inches greater than the earth ball diameter or container shrubs. A layer of plant backfill mix shall be placed below the bottom of the earth ball or root system. The plant backfill mix will be at least nine (9) inches deep under trees and six (6) inches deep under shrubs. Plant pits shall be free of underground obstructions such as pipes, wires, rock over 3” in diameter, man-made debris or contaminants. In subsection 214.03(c) delete the first two paragraphs and replace with the following: (c) Planting: Planting shall be done in accordance with good horticultural practices. Plant material shall be installed so as not to interfere with the operation or coverage of the sprinkler system equipment or so that it is damaged by the irrigation spray. Plants with dry, broken, or crumbling roots will not be accepted for planting. Page 82 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 19 -2- REVISION OF SECTION 214 PLANTING Following excavation of the planting pit, the Contractor shall place the specified depth of plant backfill mix into the pit before setting any tree or shrub. Plant root balls shall be centered within the planting pit. Upright plants shall be set plumb. Prostrate plants shall be set at the same depth to the ground surface as originally grown. Coniferous (evergreen) trees shall be planted with the top of the root ball three (3) inches above finished grade. All wire baskets or synthetic material must be totally removed from the root ball of all plants. Remove all cord and peel burlap back from the top one third of the root ball. The wire and cord removed from each tree shall be set to the side of the newly planted tree for inspection by the Town. In subsection 214.03(d) delete the first two paragraphs and replace with the following: (d) Backfilling: Partially backfill the pit to within six (6) inches of finish grade by carefully placing and compacting plant backfill mix around the ball of the plant. Plant fertilizer shall be thoroughly mixed in the backfill, six (6) to eight (8) inches below finish grade. Following fertilization, continue placing and compacting plant backfill mix around the ball until the hole is completely backfilled. Water shall then be introduced in the plant pit by means of a water lance so that the hole is irrigated from the bottom up. When the plant backfill mix is no longer saturated, the pit shall be filled with additional plant backfill mix until stabilized to the desired finish grade. The top of the root ball shall be surrounded by a saucer with a 3” lip that is the diameter of the plant pit. All individual trees in seeded areas shall be covered with a 4 inch thick layer of fresh, moist wood chip mulch. All wood chip mulch shall conform to Section 213. After completion of all planting and before acceptance of the work, the Contractor shall water plants installed under this Contract, as needed to maintain a moist root zone that is optimum for plant growth. Plants damaged by the Contractor’s operations shall be replaced at the Contractor’s expense. In subsection 214.03(f) delete the first paragraph and replace with the following: (f) Staking. Trees shall be anchored by means of stakes and wire. Stakes shall be metal tee-posts placed in undisturbed soil outside the pits. Guy wires shall be secured to the stake and then to a 2 inch wide strip of nylon webbing with metal grommets set above the first and second limb crotch of the tree or on the largest caliper cane of clump. The guy wire will be threaded so that no wire contacts the tree. The wire shall then be tightened sufficiently by twisting the wire to anchor the tree in a true vertical plumb, allowing the plant one inch of play in each direction. Two guy wires 180 degrees apart in an east-west orientation will be used for each tree two (2) inches in caliper or smaller and for clumps 8’ high and smaller. Page 83 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 20 -3- REVISION OF SECTION 214 PLANTING Subsection 214.03 shall include the following: (j) Limit Vehicular Access: Vehicular accessibility within the site shall be limited to avoid compaction of areas to be planted. Repair damage to prepared planting areas due to vehicular movement by construction equipment to original condition at no additional cost. (k) Storage: Deliver balled and burlapped stock direct from nursery and heel-in immediately if not to be planted within four hours. Protect roots of plant materials from drying out and store plants in shade and wind protected area. If trees are to be stored on-site, protect by placing mulch around the root ball. A storage location shall be provided by the Contractor within storage yard or staging area. (l) Planting Work-Through. Work with the Project Engineer to schedule a planting work-through. At the work- through the first 2 to 3 trees will be planted by the Contractor in the presence of the Engineer and Town Parks Division Staff to clarify the planting process. All crew leaders conducting planting operations are to attend the planting work-though. Subsection 214.04(b) shall also include the following: Seeded areas will be accepted upon evidence of a healthy vigorous growing condition with an even, uniform, germination of grass cover. This does not imply that a full sod is necessary. The result is based on a visual evaluation indicating a uniform germination of about 75% coverage with no bare spots larger than 6 inches in diameter. During the Landscape Establishment period and until acceptance, the Contractor shall re-seed any spots where seed has not germinated and maintain all seeded areas as necessary including re-seeding, watering the seeded and non-irrigated areas, and weed control by hand and/or chemical application at the Contractor’s expense. Subsection 214.06 shall include the following: Pay Item Pay Unit Coniferous Tree (8-Foot) (Ball & Burlap) Each Page 84 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 21 REVISION OF SECTION 214 LANDSCAPE MAINTENENCE Section 214 of the Standard Specifications is hereby revised for this project as follows: In Subsection 214.04, delete the first paragraph and item (a) and replace them with the following: The Contractor shall be responsible for the following: The Landscape Establishment Period begins upon receipt of the written “Notice of Substantial Landscape Completion” from the Engineer. Substantial Landscape Completion occurs when all plant materials in the Contract have been planted and all work under Sections 212, 213, and 214 has been performed, except for the Section 214 pay item, Landscape Maintenance. If the Notice of Substantial Landscape Completion is issued during the spring planting season, the Landscape Establishment Period begins immediately and lasts for a period of 24 months. If the Notice of Substantial Landscape Completion is issued at any other time, the Landscape Establishment Period begins at the start of the next spring planting season and lasts for a period of 24 months. After all planting on the project is complete, a plant inspection shall be held including the Contractor, Engineer, and Town’s Parks Division Supervisor to determine acceptability of plant material. During inspection, an inventory of rejected material will be made, and corrective and necessary cleanup measures will be determined. From the time of installation, during construction, and throughout the Landscape Establishment Period, the Contractor shall maintain all plant material and seeded areas in a healthy and vigorous growing condition, and ensure the successful establishment of vegetation. During the Landscape Establishment Period, the Contractor shall water, cultivate, and prune the plants, and repair, replace or readjust guy material. Dead, dying or rejected material shall be removed each month during the Landscape Establishment Period as directed. Plant replacement shall be performed during the spring planting seasons at the beginning and end of the Landscape Establishment Period. Plant replacement stock shall be planted in accordance with the Contract and is subject to all requirements specified for the original material. Plant replacement shall be at the Contractor’s expense. An inspection will be conducted by the Contractor, Project Engineer, and Town’s Parks Division Supervisor 12 months after the beginning of the Landscape Establishment Period in order to determine acceptability of plantings. During this inspection, an inventory of losses and accepted plant material will be made. Plant replacements determined to be necessary at this inspection will be planted within 30 days following the inspection. A second inspection to determine acceptability of plantings will be conducted no later than 23 months following the beginning of the Landscape Establishment Period. During this second inspection, an inventory of losses and accepted plant material will again be made. Plant replacements determined to be necessary at this second inspection will be planted within 30 days following the inspection. Following any necessary plant replacements, the Contractor, Engineer and Town’s Parks Division Supervisor will conduct a final inspection in order to close the Landscape Establishment Period. The Contractor shall remove all guying wires, straps and stakes from the plant material prior to this final inspection. Page 85 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 22 -2- REVISION OF SECTION 214 LANDSCAPE MAINTENENCE In Subsection 214.04 delete item (b) 2 and include the following: The trees planted by the Contractor shall be watered twice per month at the rate of 30 gallons per tree per watering for the months May through October during the Landscape Establishment Period, or as needed, and the trees shall also be watered once per month at the rate of 30 gallons per tree for the months November through April during the Landscape Establishment Period, or as needed. The Landscape Establishment Period will be established in coordination with the Town of Estes Park as a part of this contract. Prior to the beginning of the Landscape Establishment Period, a watering schedule listing the calendar days chosen to complete the required watering shall be submitted to facilitate inspections by the Engineer. Watering may not be required in winter months if there are prolonged stretches of time where temperatures remain below 40 degrees Fahrenheit. Payment will be made under: Pay Item Pay Unit Landscape Maintenance Lump Sum Water used for the Landscape Establishment Period will not be measured and paid for separately but shall be included in the work. Watering of trees and shrubs after receipt of the Notice of Substantial Landscape Completion will not be measured and paid for separately but shall be included in the work. The first watering during the planting of trees and native seed area will not be paid for separately but shall be included in the price of the work. Payment shall be full compensation for all work necessary to complete the item. For each month that landscape maintenance is performed and accepted during the Landscape Maintenance period as specified in subsection 214.04, payment for Landscape Maintenance will be made in installments as follows: (1) Five percent of the lump sum amount will be paid for each of the sixteen growing season months, from March through October (24 month). (2) Two and a half percent of the lump sum amount will be paid for each of the winter months, November through February (24 month). Page 86 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 23 REVISION OF SECTION 217 HERBICIDE TREATMENT Section 217 of the Standard Specifications is hereby revised for the project as follows: Delete Subsection 217.01 and replace with the following: Small pockets of noxious weeds have been found within the project limits. These areas shall be located and treated with herbicide before disturbance. The Town or their representatives will determine and mark these areas with the Contractor prior to Clearing and Grubbing operations. After seeding and near the end of the project, if noxious weed species persist, seeded areas shall receive an additional application of herbicide. All applications shall target observed species. Applications shall be performed by a licensed weed applicator and should apply herbicide treatments in accordance with the manufacturers label, herbicide MSDS’s, and the Colorado Department of Agriculture recommendation for each of the listed species (factsheets are located at: http://www.colorado.gov/cs/Satellite/ag_Conservation/CBON/1251618874438). Observed weed species include the following: Common Name Scientific Name State Weed List Colorado WMVC Indicator Recommended Control Measure Canada thistle Cirsium arvense B FAC Hi-Dep Bull thistle Cirsium vulgare B FACU Hi-Dep Common mullien Articum minus C FACU Round-Up Cheatgrass Bromus tectorum C UPL Round-Up Delete Subsection 217.05 and replace with the following: Herbicide Treatment will not be measured and paid for separately, but shall be included in the cost of Clearing & Grubbing. Page 87 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 24 REVISION OF SECTION 403 HOT MIX ASPHALT Section 403 of the Standard Specifications is hereby revised for this project as follows: Subsection 403.02 shall include the following: The design mix for hot mix asphalt shall conform to the following: Table 403-1 Property Test Method Value For Grading (Gr S)(75) Patching Air Voids, percent at: N (design) CPL 5115 3.5 – 4.5 Lab Compaction (Revolutions): N (design) CPL 5115 75 Stability, minimum CPL 5106 30 Aggregate Retained on the 4.75 mm (No. 4) Sieve for S, SX and SG, and on the 2.36mm (No. 8) Sieve for ST and SF with at least 2 Mechanically Induced fractured faces, % minimum* CP 45 60 Accelerated Moisture Susceptibility Tensile Strength Ratio (Lottman), minimum CPL 5109 Method B 80 Minimum Dry Split Tensile Strength, kPa (psi) CPL 5109 Method B 205 (30) Grade of Asphalt Cement, Top Layer PG 58-28 Grade of Asphalt Cement, Layers below Top PG 58-28 Voids in the Mineral Aggregate (VMA) % minimum CP 48 See Table 403-2 Voids Filled with Asphalt (VFA), % AI MS-2 See Table 403-2 Dust to Asphalt Ratio Fine Gradation Coarse Gradation CP 50 0.6 – 1.2 0.8 – 1.6 Page 88 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 25 -2- REVISION OF SECTION 403 HOT MIX ASPHALT Cont. Table 403-1 Note: AI MS-2 = Asphalt Institute Manual Series 2 Note: Mixes with gradations having less than 40% passing the 4.75 mm (No. 4) sieve shall be approached with caution because of constructability problems. Note: Gradations for mixes with a nominal maximum aggregate size of one-inch or larger are considered a coarse gradation if they pass below the maximum density line at the #4 screen. Gradations for mixes with a nominal maximum aggregate size of 3/4” to 3/8” are considered a coarse gradation if they pass below the maximum density line at the #8 screen. Gradations for mixes with a nominal maximum aggregate size of #4 or smaller are considered a coarse gradation if they pass below the maximum density line at the #16 screen. *Fractured face requirements for SF may be waived by RME depending on project conditions. All mix designs shall be run with a gyratory compaction angle of 1.25 degrees and properties must satisfy Table 403-1. Form 43 will establish construction targets for Asphalt Cement and all mix properties at Air Voids up to 1.0 percent below the mix design optimum. Table 403-2 Minimum Voids in the Mineral Aggregate (VMA) Nominal Maximum Size*, mm (inches) ***Design Air Voids ** 3.5% 4.0% 4.5% 5.0% 37.5 (1½) 11.6 11.7 11.8 N/A 25.0 (1) 12.6 12.7 12.8 19.0 (¾) 13.6 13.7 13.8 12.5 (½) 14.6 14.7 14.8 9.5 (⅜) 15.6 15.7 15.8 4.75 (No. 4) 16.6 16.7 16.8 16.9 * The Nominal Maximum Size is defined as one sieve larger than the first sieve to retain more than 10%. ** Interpolate specified VMA values for design air voids between those listed. *** Extrapolate specified VMA values for production air voids beyond those listed. Page 89 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 26 -3- REVISION OF SECTION 403 HOT MIX ASPHALT Hot mix asphalt for patching shall conform to the requirements for HMA (S)(75)(PG 58-28). All patching shall be per the Project Engineer. Delete subsection 403.05 and replace with the following: 403.05 The accepted quantities of hot mix asphalt will be paid for in accordance with subsection 401.22, at the contract unit price per ton for the asphalt mixture. Asphalt removal will be paid under “Removal of Asphalt Mat” Payment will be made under: Pay Item Pay Unit Hot Mix Asphalt (Patching)(Asphalt) Ton Aggregate, asphalt cement, asphalt recycling agent, additives, hydrated lime, and all other work necessary to complete Hot Mix Asphalt (Patching)(Asphalt) will not be paid for separately, but shall be included in the unit price bid. Subgrade excavation & preparation, and tack coat of areas to be patched will not be measured and paid for separately, but shall be included in the work. Removal of Asphalt Mat will be measured and paid for separately. Page 90 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 27 REVISION OF SECTION 504 RETAINING WALL (GROUTED ROCK) Section 504 of the Standard Specifications is hereby revised for this project as follows: DESCRIPTION Rock Retaining Wall work consists of furnishing and placing rock, gravity retaining walls in accordance with these Specifications and in conformity with the lines, grades, and dimensions as shown on the Plans or as established. The material for the rock and grout used and the construction of these walls shall be as specified herein. The firm producing the rock retaining wall work of this section shall have 5 years experience in work of similar scope and nature to that specified. MATERIALS Materials shall meet the following requirements: (a) Rock. The rock used for the construction of the rock retaining walls shall conform to the following: 1. The rock shall be free from segregation, seams, cracks, and other structural defects or imperfections tending to destroy its resistance to the weather. It shall be free of rounded, worn, or weathered surfaces. The Owner shall reject all weathered stone. 2. The color of the rock shall be mostly light grays, browns and tans, as approved by the Engineer. The color shall be approved prior to the rock being delivered to the construction site. This approved color of rock will be used for the construction of the rock retaining walls for the entire project. 3. The rocks for the construction of the walls shall be well graded and vary in size from a mean diameter of 9 inches to 48 inches. Control of gradation will be by visual inspection. However, in the event the Engineer determines rock to be unacceptable, the Engineer will pick two (2) random truckloads to be dumped and checked for gradation. The Contractor at no additional cost shall provide mechanical equipment and labor needed to assist in checking gradation to the Owner. 4. The specific gravity of the rock shall be 2.5 or greater according to the bulk-saturated, surface-dry basis, AASHTO T85. (b) Mortar. The mortar used for the construction of the rock retaining walls shall conform to the following: 1. All grout shall develop a minimum compressive strength of 4,000 psi within 28 days. 2. The cement used in the grout shall be Type IIA. 3. The stone aggregate shall have a maximum diameter of one-half inch. 4. The slump in the grout shall range from 4 to 6 inches. CONSTRUCTION REQUIREMENTS Construction Requirements for rock retaining walls shall be as follows: Page 91 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 28 -2- REVISION OF SECTION 504 RETAINING WALL (GROUTED ROCK) 1. The rock for the rock walls shall be placed tightly, without obvious grout on the outside face of the rock wall. 2. Subgrade under walls shall be compacted to 95% of maximum density determined in accordance with AASHTO T180, with a minimum allowable bearing capacity of 3000 psf. The subgrade under the wall shall be sloped back (into the hillside) at 5%. 3. The rock walls shall be constructed to the dimensions and in the locations shown on the drawings. The walls shall be constructed with a 1 horizontal to 4 vertical batter on the front and back face, with a minimum width of 1 foot at the top of the wall unless otherwise shown in the plans. 5. All face stones shall be pitched to a string line on straight walls or laid to batter stakes for curved walls. The batter shall be consistent with respect to all parts of the wall and shall meet the minimum requirements set forth in the detail. The degree of roughness on the exposed face shall be measured with a six-foot straight edge supported between adjacent projections on the stone face. Variations in the face in excess of 4 inches, measured form the straight edge to the extreme depression in the stone will not be permitted. Rear faces shall present approximately plane surfaces and shall in general conform to the detail. 6. Each facing rock shall be in contact with at least two rocks below it. Each rock shall have at least three (3) bearing points – two (2) in front and one (1) in back. Front contact points shall be within 6 inches of the face. There shall be no columns of rock, i.e. no continuous vertical seems. 7. Grout shall be placed to fill all voids between the rocks throughout the back ½ of walls. 8. Prior to placing the grout, any type of debris, fines, smaller rock or silt shall be removed from around the rocks. Dewatering shall be implemented to guarantee that the grout will not be placed in water and the area will remain dewatered for a period of ten (10) hours after the grout has been placed. The surface of the rocks receiving grout shall be wet at all times prior to receiving grout. 9. Clean and wash any spillage before the grout sets on the outside face and top of walls. The visual surfaces of the rocks will be free of grout to provide a clean natural appearance. If washing does not clean off grout residue, the Contractor shall wash off any grout residue with muratic acid and water, using a brush to scrub off the residue. 10. Weep drains as shown on the drawings shall be installed through the rock walls at no more than 10-foot o.c., and located vertically 4 inches above final grade on the exposed wall side, unless otherwise specified on the plans. 11. Cap rocks shall be neatly grouted in place and provide a smooth and uniform top surface when adjacent to the trail. There shall be no loose cap rocks that can be moved by hand or are unstable under foot. 12. Examine the substrates, adjoining construction and the conditions under which the work is to be installed. Do not proceed with the work until unsatisfactory conditions have been corrected. Page 92 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 29 -3- REVISION OF SECTION 504 RETAINING WALL (GROUTED ROCK) 13. Verify dimensions before proceeding with the work. Obtain field measurements for work required to be accurately fitted to other construction. Be responsible for the accuracy of such measurements and precise fitting and assembly of finished work. 14. Job Mock-up: Prior to the construction of any rock walls, the Contractor, or Subcontractor who is constructing the walls for the Contractor, shall show the Owner and Engineer, an example of similar rock walls that they had constructed previously. If the construction is not approved, the Contractor shall make any changes required by the Owner and Engineer to obtain approval, and construct the remainder of the walls as approved. 15. Submittals: Submittals shall be required for the grout mix design and the rock. Rock submittals shall be as per CDOT Section 506 – Riprap. Submit certification that sufficient quantity of materials within the range of accepted material is available from a single quarry to satisfy the total requirements of the project. Samples of rock shall be made available at the quarry. The Owner and Engineer shall approve all submittals prior to grouted rock wall construction. METHOD OF MEASUREMENT Retaining Wall (Grouted Rock) will be measured by the square foot of surface area using the pay limits as shown on the Rock Retaining Wall Typical Section(s) in the plans. BASIS OF PAYMENT The unit price of Retaining Wall (Grouted Rock) shall be compensation for complete installation including but not limited to subgrade compaction, water, structure excavation and backfill, rock, mortar, filter material, perforated pipe, weep holes, drainage geofabric, construction dewatering, delivery and installation. Excavation and backfill of the grouted rock retaining walls shall be in accordance with Section 206 – Excavation and Backfill for Structures. Excavation and backfill will not be paid for separately, but shall be included in the work. Grout hot and cold weather operations shall be performed in accordance with CDOT Section 601.13. Hot and cold weather concreting will not be paid for separately, but shall be included in the work. Any dewatering for rock retaining walls shall not be paid for separately, but shall be included in the work. Payment will be made under: Pay Item Pay Unit Retaining Wall (Grouted Rock) Square Foot Page 93 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 30 REVISION OF SECTION 601 STONE MASONRY Section 601 of the Standard Specifications is hereby revised for this project to include the following: DESCRIPTION This work consists of constructing stone masonry structures and the stone masonry portions of composite structures. All Masonry for this project shall be Class B Masonry. Masonry class is designated as follows: (a) Class A masonry. Stones are shaped, dressed to within ¼ inch (6 millimeters) of true line, and laid in mortar; (b) Class B masonry. Stones are shaped, dressed to within ¾ inch (19 millimeters) of true line, and laid in mortar; and MATERIALS Conform to the following Section and Subsections: Concrete 601 All concrete for bases and footings shall be Concrete (Class B), Class D can be used in place of Class B. Mortar 704.04 Reinforcing steel 602 Rock for masonry structures 506.02. 1) Rawlins Moss Rock or equal, similar in appearance to the existing stone masonry veneer at the Rocky Mountain National Park – Fall River Visitor Center. The rock material / source pile must be approved prior to construction and cannot be changed without approval. Existing Stone Masonry Veneer at Fall River Visitor Center Page 94 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 31 -2- REVISION OF SECTION 601 STONE MASONRY CONSTRUCTION REQUIREMENTS Submit stone samples representing the range of colors and sizes to be used 14 days before beginning work. Masonry stone may be required to be selected at the source prior to shipment to the project site at the request of the Engineer. Keep an adequate inventory of stone on the site to provide a variety of stones. Mix new stone with existing stone to produce a uniform pattern and color. Stone masonry work is performed by a licensed stone contractor experienced in this type of work. Submit for review and approval by the Engineer substantiating evidence that the contractor or subcontractor(s) is (are) qualified by previous experience in construction of stone masonry. Include the following: (a) A list of representative jobs (with photos and locations where the work can be inspected) the Contractor or subcontractor has completed using the various procedures required to accomplish this type of work, i.e., furnishing, selecting, and placing the stone. (b) The name and work history of the person(s) employed by the Contractor or subcontractor(s) who will be in direct supervision of the stone masonry operations. Include a list of projects that such person(s) has been in a position of responsibility for and has successfully completed while in the employment of the Contractor or its subcontractor(s). Perform excavation and embankment according to Section 206. Dressing Rock. Remove thin or weak portions of rock. Dress face rock bed and joint lines to a maximum variation from true line as follows:  Dimensioned masonry Reasonably true  Class A masonry ¼ in (6 mm)  Class B masonry ¾ in (19 mm) (a) Bed surfaces. Dress face rock bed surfaces normal to the face to a depth of 3 inches (75 millimeters). Beyond that point, do not exceed 1 inch (25 millimeters) in 12 inches (300 millimeters) the departure from normal for dimensioned masonry or 2 inches (50 millimeters) in 12 inches (300 millimeters) for other classes. (b) Joint surfaces. For dimensioned masonry, dress face rock joint surfaces normal to the bed surface. For other classes of masonry, dress face rock joint surfaces to form an angle with the bed surface of not less than 45 degrees. Page 95 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 32 -3- REVISION OF SECTION 601 STONE MASONRY Dress face rock joint surfaces normal to the face to a depth of 2 inches (50 millimeters). Beyond that point, do not exceed 1 inch in 12 inches (25 millimeters in 300 millimeters) departure from normal. Do not round corners at the meeting of the bed and joint lines in excess of the following radii: (1) Dimensioned masonry No rounding (2) Class A masonry No rounding (3) Class B masonry 1 inch (25 millimeters) (4) Rubble masonry 1½ inches (38 millimeters) (c) Finish for exposed faces. Remove drill or quarry marks from exposed faces. Pitch face stones to the line along beds and joints. Provide an irregular projecting surface without tool marks, concave surfaces below the pitch line, and projections beyond the specified pitch line. No projections 1½ inches beyond the pitch line. Placing Stone. Do not place stone masonry when the ambient temperature is below 32 °F (0 °C). Clean stones and moisten before placing. Use hand tools to clean the exposed faces of the stones of mortar when removing and resetting stone masonry. Clean and moisten the bed. Clean the bearing surface and moisten before spreading the mortar bed on footings. Level the cross beds for vertical walls. Lay beds for battered walls from level to normal to the batter line of the face of the wall. Place stone to provide a consistent pattern. Lay stones with the longest face horizontal and the exposed face parallel to the masonry face. Construct masonry joints to the thicknesses shown in Table 601-1 for face stones. Construct head joints vertically in dimensioned masonry. Construct head joints in other masonry classes at angles with the vertical from 0 to 45 degrees. Place stones with their major axes horizontal so that in no case will four corners of adjacent stones be contiguous. Place stones so that a minimum of 75 percent of the stones form a vertical joint between adjacent horizontal stones. Place stones so that a minimum of 90 percent of the beds are horizontal. Do not use spalls for the chinking along the joints of the exposed faces. Place stones so that continuous bedding joints along stone faces do not exceed 3 feet in length or the combined length of the three stones. Bond each face stone with all contiguous face stones at least 6 inches longitudinally and 2 inches vertically. Place stones so that continuous vertical joints do not exceed the combined length of two stones. Furnish a variety in the size of stones; as a general rule not over 10 percent will be of equal dimensions. Provide a variety in the spacing of the various sized stones. Do not stack, serpentine, rosette, cluster, set in a linear pattern, nest, or bunch groups of similar sized stones. Maintain completed masonry at a temperature above 40 °F (4 °C) for 24 hours after construction. Remove stones loosened after the mortar has taken initial set, clean off the mortar, and relay the stone with fresh mortar. Page 96 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 33 -4- REVISION OF SECTION 601 STONE MASONRY Thoroughly clean and wet all stone immediately before being set, and clean and moisten the bed which is to receive the stone before the mortar is spread. Keep the stone free from dirt, oil or any other deleterious material, which may prevent the proper adhesion of the mortar or detract from the appearance of the exposed surface. Lay stones in full beds of mortar, ensure the other joints for each stone are flushed with mortar. The Project Engineer may direct the lifting and resetting of stones to assure proper bedding. Table 601-1 Masonry Joint Thicknesses Class Bed Joint Head Joints Dimensioned ⅜ – 1 inches (10 – 25 millimeters) ¾ – 1 inches (19 – 25 millimeters) Class A ½ – 2 inches (13 – 50 millimeters) ½ – 1½ inches (13 – 38 millimeters) Class B ½ – 2 inches (13 – 50 millimeters) ½ – 2 inches (13 – 50 millimeters) Provide wider joints generally adjacent to larger stones and narrow joints generally adjacent to smaller stones. Pointing. (a) Pointing new joints. Crown the joint mortar slightly on top surfaces to provide drainage. Rake top surface joints to a depth of 1/4 inch maximum with a concave tooled finish. Rake all other joints and beds to a depth of between 1/2 inch and 3/4 inch with a flat (square) tooled finish. After tooling, rub the joints with a stiff broom to remove sheen. Immediately after being laid, and while the mortar is fresh, thoroughly clean all stone of mortar stain using fiber brushes and mild alkaline abrasive cleaner containing no caustic or harsh filler; begin at the top and work down. Leave stones clean and free of mortar stains or traces of cleaning compound. (b) Repointing joints. Remove loose mortar from joints using a small mason’s chisel, small pneumatically- power chisel, or other raking tool approved by the Project Engineer. Do not use power saws or grinders. Demonstrate proficiency if power equipment is used before removing mortar from the structure. Remove mortar to a depth of two and one-half (2.5) times the width of the joint. Remove dirt or vegetation with a wire brush or other approved tools. Clean joint of loose fragments and dust with pressurized air or water. Construct a 36-inch (900-millimeter) test section of joint along the structure for approval before continuing with work. Approved test section may be incorporated into the work. Moisten adjacent stone before filling the joint. Do not place mortar to a depth greater than two and one-half times the joint width. Place mortar in layers of approximately ¼ inch (6 millimeters) for joints deeper than ⅛ inch (3 millimeters). Add successive layers once mortar has reached thumb-print hardness. Tool the final layer to match the approved joint appearance. Page 97 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 34 -5- REVISION OF SECTION 601 STONE MASONRY Clean excess mortar and stain from stone masonry using a bristle brush after the mortar has dried, but before the initial set. Do not use chemicals for cleaning. Protect masonry during hot or dry weather by keeping it moist for at least 3 days after the work is completed. Facing of Concrete (Masonry Veneer) – Concrete placed before stone. Set galvanized metal anchor slots flush with the projected face of concrete. Set the slots vertically at maximum horizontal spacings of 24 inches. Use foam filled slots to prevent filling with concrete. Fit the metal anchors in the slots at a maximum vertical spacing of 24 inches. Extend the anchors to within 2 inches of the face of the stones. If the shape of the concrete face is unsuitable for the use of metal slots, use 9 gage galvanized iron wire ties at a rate of six ties for each square yard (seven ties for each square meter) of exposed surface. Keep the concrete face continuously wet for 2 hours preceding the placing of the stone and fill interstices with mortar or with spalls surrounded by mortar. METHOD OF MEASUREMENT Accepted quantities will be paid for at the contact unit price per unit of measurement for each of the pay items listed below that appear in the bid schedule. Stone Masonry Veneer will be measured by the finished square foot surface area of the exterior faces including the vertical faces and exposed tops. BASIS OF PAYMENT Payment will be made under: Pay Item Pay Unit Stone Masonry Veneer Square Foot Page 98 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 35 REVISION OF SECTION 608 SIDEWALKS AND BIKEWAYS Section 608 of the Standard Specifications is hereby revised for this project as follows: Subsection 608.01 shall include the following: This Work shall consist of constructing concrete bikeway, concrete sidewalk, and curb ramps in accordance with the lines and grades shown on the plans. Subsection 608.02 shall include the following: Bikeway concrete shall be mixed with fibermesh reinforcing strands (or approved equal), at the rate of 1.5 pounds per cubic yard. Mixing, placing and finishing shall be performed according to manufacturer’s recommendations. An accelerator may be used in Class B concrete if approved by the Engineer. Concrete Color: Concrete color shall be Davis Colors #5084 – Omaha Tan unless otherwise shown in the plans. Colors shall be mixed and proportioned according to the manufacturer’s recommendations. Curing compounds shall be clear and according to the manufacturer’s recommendations. Concrete repair materials shall be epoxy resin based, rapid setting, non-shrink products specially developed for all-weather exterior slab edge crack or spall repair. The use of repair products in place of removal and replacement of unacceptable, defective or failing work will be limited to isolated areas less than two inches in width and will be subject to the discretion of the Engineer. Store, mix, and place the concrete repair material in strict accordance with manufacturer's recommendations. Subsection 608.03 (b) shall include the following: Forms: “Bender boards” or thin plank forms with adequate supports shall be used on all trail concrete with curves of less than 75 foot radius. Bender board forms shall be cleated together for the full depth of the form. In no event shall forms be removed while the concrete is sufficiently plastic to slump. If slip-form paving is proposed the Contractor must provide all submittals and information requested by the Engineer for review and consideration prior to construction. The slip form paving machine must be self- propelled, controlled by offset stringlines. A minimum 20 ft. long test section is required. The Contractor must also provide a means for verifying the string line setup prior to paving. Coring may be required. If approved, slip forming must meet the performance requirements specified herein. Subsection 608.03 (c) shall include the following: Limitations on Placing Concrete: Weather Limitations on placing concrete shall conform to Subsections 601.12 (a) (b) and (c). Unless adequate protection is provided and approved by the Engineer, concrete shall not be placed during precipitation events. Concrete shall not be placed when the temperature is 35 degrees Fahrenheit or below. Adequate precautions shall be taken to protect all concrete after it is placed and to prevent the temperature of the deposited concrete from falling below the specified minimum temperature during the specified minimum time periods. Page 99 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 36 -2- REVISION OF SECTION 608 SIDEWALKS AND BIKEWAYS In Subsection 608.03 (d), second paragraph, delete “and all Joints” and include the following: All slabs shall have a medium brush finish perpendicular to the direction of travel. Obtain approval of the Engineer for the finish on a test section if required, and on the first 20 ft. section placed prior to proceeding with finishing operations. The float shall be at least 10 feet in length, operated longitudinally, or in such a way that transverses waves are minimized over the surface of the concrete. Form clamps and braces shall be so constructed as not to interfere with the operation of this float. The top and edge of the sidewalk slab shall be true and straight, of uniform width, free from humps, sags or other irregularities. When a straight edge 10 feet long is laid on the top surface or edge of the trail slab, the surface shall not vary more than 1/8” from the edge of the straightedge, except at grade changes or curves. The surface irregularity tolerance shall also apply across joints. Where lids and boxes are within the bikeway or sidewalk the finish grade of the lids shall be adjusted to be flush or 1/8” maximum below the finish concrete surface. Replace dimpled lids with lids with minimal relief as directed by the Engineer. The Contractor shall clean at his expense all discolored concrete, and concrete that has undesirable foreign substances on it, (grease, concrete splatters, etc.). The concrete may be cleaned by abrasive blast cleaning or other methods approved by the Engineer. Subsection 608.03 (e) deleted the first paragraph and replace with the following: Contraction (weakened plane) joints, 1/8 inch wide, shall be constructed at the intervals noted on the drawings as directed by the Engineer, or equal to the width of trail or sidewalk installed if not directed or specified otherwise. The joints shall be constructed to a depth of 1/3 the concrete depth by saw cutting. Construct tooled weakened plane joints only if specifically noted on the drawings, or where pre-approved by the Engineer. Shallower cuts made with early-entry, dry-cut saws will be considered an acceptable alternate when submittals documenting proven performance of this method by the Contractor on previous projects are submitted to and approved by the Engineer. Where saw cuts abut other construction, the length of the proposed cut which cannot be sawn shall be tooled out from the obstruction the required distance. Slabs that experience shrinkage cracking due to inadequate joint depth or due to untimely and improper saw cutting shall be removed and replaced at the Contractor’s expense. Expansion joints, 1/2 inch wide by full slab depth, shall be installed at each side of structures, at maximum 300 foot intervals along the sidewalk alignment, at locations shown on the plans or detail drawings, to match existing expansion joints, or as directed by the Engineer. Expansion joints shall consist of preformed joint filler and sealant conforming to the provisions herein. See “Dowel and Tie Bar Installation” below for dowel requirements at sidewalk and bike path transverse expansion joints. Page 100 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 37 -3- REVISION OF SECTION 608 SIDEWALKS AND BIKEWAYS Expansion joints shall also be formed around all appurtenances such as manholes, catch basins, lighting structures, etc., extending into and through the trail or curb. The Contractor shall attempt to locate expansion or contraction joints to intersect isolation joints in a symmetrical manner. Where adjacent gutters, or curb and gutter or other concrete shoulders or aprons are constructed separately from the bikeway or sidewalk, transverse joints shall generally match those on the bike way or sidewalk. Dowel and Tie Bar Installation: For 8-ft. wide and wider bike paths and sidewalks and where specifically noted: Smooth dowel bars shall be placed in the forms at each expansion joint. Dowels shall be set level and parallel to one another and parallel to the center line of the slab. Dowels placed through expansion joints shall have end expansion caps. Tie bars are required for construction joints, but the tie bar pullout test is not required. Subsection 608.03(f) shall be revised to include the following: Concrete shall not be left exposed for more than 1/2 hour between the time finishing is completed and commencement of curing treatment unless approved by the Owner. Sections of trail which develop random cracking shall be removed and replaced, or repaired in a satisfactory manner to the Owner by the Contractor at his expense. Add the following Subsection 608.03 (g): Concrete Testing: Routine testing to determine the acceptability of the concrete will be performed. These tests will include, as a minimum, the following: 1. Slump 2. Air Entrainment 3. Compressive Strength Slump and air entrainment testing shall be performed immediately after 10% of first batch has been discharged and shall be in accordance with Subsection 601.17(a) and (b). Sampling shall be done at the final point of discharge. Compressive strength testing shall include the taking of 5 concrete cylinders for each 100 cubic yards, or fraction thereof, placed in any one day. Sampling shall be from the middle of a batch. Cylinders shall be broken as follows: 1 cylinder at 7 days; 2 cylinders at 28 days Page 101 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 38 -4- REVISION OF SECTION 608 SIDEWALKS AND BIKEWAYS The remaining cylinders shall be retained for breaking at a later date, as directed by the Engineer. Acceptance of concrete strength shall be in accordance with Subsection 601.17(c.) Warranty: The Contractor shall guarantee against all defects in material and equipment incorporated in, and warrant all workmanship on the concrete work items for a period of two (2) years. Defects will be identified by the Project Engineer and are based on the following: 1) Vertical displacement greater than ½ inch at cracks or joints in the sidewalk or curb ramp. 2) Cracks in the sidewalk or curb ramp greater than 1/4-inch width. 3) Localized heaving or settlement of the sidewalk or curb ramp. 4) Scaling or spalling of the concrete surface to a depth greater than ¼ inch. In an emergency, the Contractor shall repair all deficiencies within 48 hours of notification by the Engineer. All other deficiencies shall be identified by the Engineer prior to the end of the 2-year warranty period with written notification sent to the Contractor. The Contractor shall repair all deficiencies prior to final Acceptance. In the event the Contractor should fail to make such repairs, adjustments, or performs other necessary work required to correct any deficiencies, the Engineer may do so and charge the Contractor the cost thereby incurred. The Contractor’s Performance and Payment Bond shall remain in full force and effect through the two (2) year guarantee and warranty period. Subsection 608.06 is revised to include the following: Pay Item Pay Unit Concrete Bikeway (6-Inch) (Colored) Square Yard Dowels and tie bars, as well as fibrous polypropylene filaments will not be paid for separately, but shall be included in the work. Page 102 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 39 REVISION OF SECTION 608 DETECTABLE WARNINGS Section 608 of the Standard Specifications is hereby revised for this project as follows: Subsection 608.01 shall include the following: This work includes the installation of detectable warnings on concrete curb ramps as shown on the plans. Subsection 608.02 shall include the following: Detectable warnings shall be truncated dome plates of the dimensions shown on the plans. Domes shall be prefabricated by the manufacturer as a pattern on embeddable surface plates. Plates shall meet all Americans with Disabilities Act (ADA) requirements for truncated domes, and when installed, shall be capable of producing the pattern of domes shown on the plans. The detectable warning plates used shall be cast iron East Jordan Iron Works (EJIW) Detectable Warning Plates, or an approved equivalent product.  Cast iron plates with a “rust” colored tone, or “Natural Finish” as produced by East Jordan Iron Works. The domes and their underlying surface shall have a discernible contrast of color from the adjacent surface. The contrasting colors shall not be black and white. When plates are used, prior to the start of work, the Contractor shall submit appropriate documentation from the manufacturer verifying that the contrast has been met, along with a sample plate, to the Engineer for approval. Subsection 608.03 shall include the following: (g) Detectable Warnings. 1. Plates. Prior to installation of the plates, concrete conforming to subsection 608.02 shall be installed and consolidated as a base for the plates. The concrete shall be placed to a thickness that will allow the base surface of the plates to be at the same elevation as the adjacent concrete. The plates shall be embedded into the plastic concrete in accordance with the manufacturer’s specifications. Subsection 608.05 shall include the following: The unit price for the truncated domes will be per the unit price and will include all of the materials. All work and materials necessary for fabrication, transport, and installation of all aspects of the truncated domes will be considered incidental to the Unit Bid Price. Subsection 608.06 is revised to include the following: Pay Item Pay Unit Truncated Domes Square Feet Page 103 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 40 REVISION OF SECTION 619 WATERLINES Section 619 of the Standard Specifications is hereby revised for this project as follows: Subsection 619.01 Delete second paragraph and replace with the following: Waterlines shall be installed accordance with the 2016 Town of Estes Park Water Systems Engineering Design Standards. https://www.colorado.gov/pacific/sites/default/files/20161221%20Design%20Standards%20with%20Standard%20Drawing s-Complete%20and%20signed.pdf Work will consist of exposing the existing 12-inch waterline on either side of Fall River and removing approximately 5-feet of pipe. The contractor shall then install restrained flange couplers, end caps, and 1.5-inch taps on the pipe to remain. A 1.5-inch HDPE waterline will then connect the two mains utilizing the abandoned pipe as a casing pipe. A 1.5-inch temporary water bypass shall be installed to minimize disruption of water service during relocation work. This temporary bypass may not be needed depending on the site conditions and anticipated disruption of water service. Subsection 619.02 shall include the following: Material shall be 1.5-inch HDPE waterline and as shown on the plans Subsection 619.05 is revised to include the following: Payment will be made under: Pay Item Pay Unit Temporary Water Service 1.5-inch Lump Sum 1.5-Inch HDPE Water Service Lump Sum Excavation, backfill, site restoration, and all necessary pipe materials including restrained flange couplers, end caps, 1.5-inch taps, and 1.5-inch HDPE pipe shall be included in the lump sum price. Page 104 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 41 REVISION OF SECTION 628 BRIDGE GIRDER AND DECK UNIT Section 628 is hereby added to the Standard Specifications for this project as follows: DESCRIPTION 628.01 This work consists of the design, fabrication, and erection of a simple span, welded self weathering steel (ASTM A 709 Grade 50W), pedestrian truss bridge with concrete deck in accordance with the specifications and plan details. Potential bridge suppliers are: 1. Big R Manufacturing LLC 19060 County Road 66 Greeley, Colorado 80631 1-888-339-1684 2. Steadfast Bridges 4021 Gault Ave. South Fort Payne, Alabama 35967 256-845-0154 3. Excel Bridge Manufacturing Company 12001 Shoemaker Avenue Santa Fe Springs, California 90670 562-944-0701 4. Continental Pedestrian Truss (Contech) 9025 Centre Pointe Drive West Chester, Ohio 45069 1-800-338-1122 5. Wheeler Lumber, LLC 9330 James Avenue South Minneapolis, Minnesota 55431 952-929-7854 MATERIALS 628.02 Structural Steel. All structural steel shall be new (unused) material and shall conform to the requirements in Section 509. Floor beams, stringers, and members of each truss (upper and lower chords, diagonals, end posts and vertical posts) utilized in the bridges shall meet a longitudinal Charpy V notch (CVN) values per Table C6.6.2.1-1 of the AASHTO LRFD Bridge Design Specifications for Temperature Zone 2 (typically 25 ft. lbs. at 40 degrees Fahrenheit). Testing shall be in accordance with AASHTO T 243 (ASTM A 673). The H frequency of heat testing shall be used. The Contractor shall provide the Engineer with copies of all certified mill test reports and CVN test reports. Minimum thickness of closed structural tubular members shall be 1/4 of an inch. All square and rectangular structural steel tubing shall conform to the requirements of ASTM A 847, Cold- Formed Welded and Seamless High Strength, Low Alloy Structural Tubing With Improved Atmospheric Corrosion Resistance. Page 105 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 42 -2- REVISION OF SECTION 628 BRIDGE GIRDER AND DECK UNIT All structural steel shapes and plates shall conform to the requirements of ASTM A 588, High-Strength Low- Alloy Structural Steel. All anchor bolts and nuts shall conform to the requirements of ASTM A 307, Grade A, Carbon Steel Bolts and Studs, and shall be galvanized in accordance with the requirements of ASTM A 153. Each anchor bolt shall be provided with two nuts for jamming. All structural steel field connections shall be bolted with high strength bolts. High strength bolts, including suitable nuts and plain hardened washers, shall conform to the requirements of ASTM A 325. Bolts shall be Type 3. CONSTRUCTION REQUIREMENTS 628.03 Concrete. When concrete deck is used, concrete shall be Class D (Bridge) unless specified otherwise in the plans. The concrete and reinforcement shall conform to the requirements in Sections 601 and 602 respectively. 628.04 Design. The current editions of the AASHTO LRFD Bridge Design Specifications, LRFD Guide Specifications for the Design of Pedestrian Bridges, and CDOT Bridge Design Manual Section 31, shall govern the design. All welded tubular connections shall be designed in accordance with Section 2, Part A and Section 9, Part A of the Structural Welding Code-Steel ANSI/AWS/D1.1 (Latest Edition). Openings between horizontal or vertical members on pedestrian railings shall be small enough that a 4 in. sphere cannot pass through them for the lower 34” of the pedestrian rail. Half-inch (½) diameter drain holes shall be drilled (flame cut holes will not be allowed) at all low points of all steel tubing members as oriented in the in-place, completed structure. In members that are level, or flat, a total of two drain holes shall be drilled, one at each end. Drain holes and their locations shall be shown on the Shop Drawings. 628.05 Submittals. The Contractor shall submit certified copies of all the required submittals per Section 105 and this specification to the Engineer. 628.06 Shop Fabrication. Welding and fabrication of weathering steel pedestrian bridges shall conform to the requirements of the Structural Welding Code-Steel ANSI/AWS D1.1 (Latest Edition) as amended by the following: 1. As required in Subsection 4.7, a welding procedure shall be established by qualification in accordance with the requirements of Subsection 3.3 for the ASTM A 847 material used on the bridge. The results of the Procedure Qualification shall be recorded on Form M1 in Annex M of AWS D 1.1. 2. The Contractor shall submit a Quality Control Plan. The Plan shall include personnel qualifications, certifications, and a Written Practice in accordance with ASNT SNT-TC-1A. 3. The quality of all welds shall be in accordance with Section 6, Table 6.1 for non- tubular and Section 9 and 9.16 for tubular. In Table 6.1, Undercut 7(B), the criteria for primary members shall apply to the bottom chord members. Page 106 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 43 -3- REVISION OF SECTION 628 BRIDGE GIRDER AND DECK UNIT 4. All Complete Joint Penetration Groove Welds in butt joints in the bottom chord members shall be 100% Magnetic Particle tested in accordance with ASTM E709. Acceptance shall be determined in accordance with Section 6.10 and Table 6.1 for non-tubular using alternating Current. Section 9 and Table 9.16 for tubular, UT in accordance with 9.27.1. In addition, complete joint penetration groove butt welds welded from one side without backing of bottom chord members shall be examined by ultrasonic testing in accordance with Section 6.11. 5. Magnetic Particle Testing shall be performed on 100% of all attachment welds to the bottom chord, using Alternating Current, in accordance with Section 6.10 and Table 6.1 for non-tubular, Section 9 and 9.16 for tubular. 6. Welder Qualification Test Records shall follow 4.2.3 Period of Effectiveness. The structure shall conform to the clear span, clear width, structure depth, railing and any other requirements as shown on the plans. For bridges seven feet and wider, post with an R12-1 weight limit signs in conformance with MUTCD. All weathering steel shall be blast cleaned, Steel Structures Painting Council Surface Preparation No. 6 (SSPC- SP6, Commercial Blast Cleaning), to remove mill scale and foreign material which would prohibit rusting to a uniform color. 628.07 Field Construction. The substructure shall be constructed in accordance with the details shown in the plans and the pedestrian bridge shop drawings. Before construction begins on the substructure, the Contractor shall determine the anchor bolt requirements and substructure dimensions needed to properly erect the structure. The Engineer shall be provided with two copies of detail sheets delineating these requirements before work begins. The Contractor shall comply with CDOT Standard Specification Subsection 509.26 through 509.31 for Field Construction Requirements paying particular attention to Section 509.28 for Connections Using High-Strength Bolts. Fastener assemblies shall be tested using a Calibrated Tension Measuring Device. DTI washers shall be subject to tension verification by use of a separate direct tension measuring device. 628.07 Pedestrian bridge will be measured by the complete Bridge Girder and Deck Unit installed and accepted. BASIS OF PAYMENT 628.08 The accepted quantity shall be paid for at the contract unit price for the pay unit listed below. Payment will be made under: Pay Item Pay Unit Bridge Girder and Deck Unit (90 Feet) Each Bridge Girder and Deck Unit (100 Feet) Each Payment shall be full compensation for all work necessary to complete the item, which shall include design, fabrication, transportation to the bridge site, and erection and construction including the reinforced concrete deck. The substructure shall be measured and paid for separately, anchor bolts shall be included in item 628. Payment will not be made for this item until all required reports, certifications, and forms have been submitted to the engineer. Page 107 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 44 REVISION OF SECTION 630 CONSTRUCTION ZONE TRAFFIC CONTROL Section 630 of the Standard Specifications is hereby revised for this project as follows: Subsection 630.13shall include the following: All signing and traffic control devices required to implement the approved TCP shall not be individually measured but shall be incidental to the lump sum measurement of traffic control. Signs damaged due to Contractor operations shall be replaced in kind or repaired by the Contractor at no additional cost to the project. All advanced construction signing shall be installed prior to any construction activity and remain in place for all phases of construction. Road Work advance sequence signs shall be reset as required to match current locations of initial traffic control devices. Resetting of construction signs as required by the work is considered incidental to the project and will not be paid separately. Masking of existing/permanent or temporary signs as required by the work is considered incidental to the project and will not be paid separately. Contractor is required to reset a number of permanent signs as part of the project. Payment for this item is included separately as Reset Ground Sign. Additional resets that may be required during the phasing of the work are considered incidental to the project and will not be paid separately. In the event the Contractor fails to complete the project within the allowable Contract time, including time extensions, the Contractor will bear all costs associated with the additional traffic control required by the project including all flagging, traffic control supervision, rental and maintenance of traffic control devices, etc. until the project is completed. Subsection 630.18 shall include the following: Payment shall be full compensation for furnishing, erecting, cleaning, maintaining, moving, removing, and disposing of construction traffic control devices necessary to complete the work. Payment will be full compensation for all work items necessary to complete the construction of the project including, but not limited to: 1. Preparation and submittal of MHT, and required services of Traffic Control Supervisor. 2. The rental/ purchase, fabrication, installation and maintenance of all equipment, signs, channelization devices, etc. during construction of the project. 3. Removal of existing striping and removal of temporary striping required to implement each phase of the Traffic Control Plan. 4. Pedestrian access shall be provided and flaggers should assist pedestrians around the work zone if required. Page 108 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 45 -2- REVISION OF SECTION 630 CONSTRUCTION ZONE TRAFFIC CONTROL Payment will be made under: Pay Item Pay Unit Construction Traffic Control (Lump Sum) Partial payments for Construction Traffic Control will be made according to the following schedule:  25 percent of the bid amount will be paid on the first pay request for work performed.  When 50 percent of the original contract amount is earned, 50 percent of the bid amount will be paid.  When 75 percent of the original contract amount is earned, 75 percent of the bid amount will be paid.  100 percent of the contract amount for construction traffic control will be paid when the project is fully complete as determined by the Project Engineer. Page 109 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 46 TRAFFIC CONTROL PLAN – GENERAL The key elements of the Contractor's method of handling traffic (MHT) are outlined in subsection 630.10(a). The components of the TCP for this project are included in the following: (1) Subsection 104.04 and Section 630 of the specifications. (2) Schedule of Construction Traffic Control Devices (3) Signing Plans (4) Construction Phasing Details (5) Detour Details (6) Miscellaneous requirements of the Town of Estes Park Unless otherwise approved by the Engineer, the Contractor’s equipment shall follow normal and legal traffic movements. The Contractor’s ingress and egress of the work area shall be accomplished with as little disruption to traffic as possible. Traffic control devices shall be removed by picking up the devices in a reverse sequence to that used for installation. This may require moving backwards through the work zone. When located behind barrier or at other locations shown on approved traffic control plans, equipment may operate in a direction opposite to adjacent traffic. Special Traffic Control Plan requirements for this project are as follows: 1. During the construction of this project, traffic shall use the present traveled roadway unless otherwise identified on the plans or approved by the Engineer. 2. The Contractor shall not have construction equipment or materials in the lanes open to traffic at any time, unless approved by the Engineer. 3. The Traffic Control Plan shall be submitted to Town of Estes Park Public Works Department Engineering Division for review and approval at the Pre-Construction Meeting. The Public Works Department shall have at least 72 hours notice prior to approve all upcoming projects. Work on any project shall not commence without an approved traffic control plan. A copy of this plan shall be kept on site at all times. 4. Working hours are strictly enforced. The working hours for Fish Hatchery Road are from 7 AM to 7 PM. If work will run beyond the established working hours for the area, the Contractor must connect with the Public Works Department Office at (970) 577-3587 or publicworks@estes.org to request to work outside the established hours. • No work on Memorial Day, Independence Day, Labor Day, Thanksgiving day, the Friday after Thanksgiving day, Christmas Eve day, Christmas Day, and New Years Day. • Contractor shall coordinate lane closures with adjacent projects and special events. • Contractor shall maintain business access during business hours. 5. The contractor shall not deviate from the original approved Traffic Control Plan. If the original Traffic Control plan requires modification, the contractor must submit a revised plan to the Public Works Department for review and approval. Page 110 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 47 -2- TRAFFIC CONTROL PLAN – GENERAL 6. If streets are approved for partial or complete closures, please contact Emergency Services prior to starting work. Call the non-emergency Police Dispatch number at 970-586-4000 and they will notify Police, Fire, and Medical. 7. Unless otherwise pre-approved by the Public Works Department, all streets must be open to local traffic and emergency vehicle access. 8. All locations that are to be left unfinished overnight must be protected with appropriate barricade devices. All barricading shall be done in accordance with the MUTCD. If barricades are to be left up overnight they must be lit. It is the contractor's responsibility to field inspect the work site after dark to insure that all lights are operating properly. 9. Upon completion of work for the day all construction signs must be made so that they are not visible to traffic and do not pose a hazard to vehicles, bicycles and/or pedestrians. 10. Loose materials in storage areas must be fenced or otherwise secured to prevent vandalism, theft, and property damage. If fill material or equipment is stored on a street, it must be delineated with lighted barricades. Sidewalks shall not be used to store equipment or fill materials. Sight distance from intersections must be maintained around the stored materials. 11. The Contractor shall install construction traffic control devices where they do not block or impede other existing traffic control devices or sidewalks for pedestrians, people with disabilities, or bicyclists. 12. Vertical cuts or fills greater than 1 inch resulting from construction operations within the clear zone of adjacent traffic lanes shall be temporarily sloped at a 6:1 or flatter slope, and delineated at 50 foot intervals immediately after removal operations to safeguard the traveling public. 13. Construction equipment used on this project shall meet the same minimum exhaust requirements as those specified by the manufacturer of the equipment. 14. The Contractor and subcontractors shall equip their construction vehicles with flashing amber lights. Equipment to be used at night shall also be equipped with flashing amber lights. Flashing amber lights on vehicles and equipment shall be visible from all directions. 15. Parking areas temporarily disturbed by construction activities shall be restored to a useable condition during non-working hours. Such temporary parking shall utilize an all-weather surface. The Contractor shall develop an Access Maintenance Plan in coordination with, and based on the requirements of, the affected property owners and tenants, and submit it to the Engineer for approval prior to commencement of work. This plan shall detail all barricades, ramps, signs, and temporary means of access required by the property owners or tenants. Prior to commencing any work which affects access to a property, the Access Maintenance Plan for that property must be submitted and approved by the Engineer. 16. The Access Maintenance Plan shall be coordinated with all affected property and business owners and residents and tenants. The Access Maintenance Plan shall include documentation of this coordination. All access shall be maintained on surfaces equal to or better than those existing at the time the access is first disturbed. For short periods of time only as allowed by the Engineer, access may be maintained on an aggregate base course surfaces. Page 111 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 48 -3- TRAFFIC CONTROL PLAN – GENERAL 17. During non-construction periods (evenings, weekends, holidays, etc.) all work shall be adequately protected to insure the safety of vehicular and pedestrian traffic, as detailed in the Contractor’s MHT. Excavations or holes shall be filled in or fenced when unattended. 18. Whenever the Contractor removes, obliterates, or overlays any pavement markings, he shall replace them on a daily basis prior to opening the affected areas to traffic. All temporary pavement markings shall fully comply with the Standard Specifications and Special Provisions. 19. All personal vehicle and construction equipment parking is prohibited where it conflicts with safety, access, or the flow of traffic. Landscaped areas and roadway shoulders shall be kept clear of parking and storage of all personal and construction equipment except where approved by the Engineer. 20. The Contractor shall not place tack coat on any surface to be paved where traffic will be forced to travel upon fresh bituminous materials. 21. No work that interferes with traffic will be allowed on holidays or any day of a three-day or four-day weekend that includes a holiday. Holidays on which this restriction applies consist of those holidays recognized by the Town of Estes Park which include: Memorial Day, Independence Day, Labor Day, Thanksgiving day, the day after Thanksgiving day, Christmas Eve day, Christmas Day, and New Years Day. Additional non-working days may be specified by the Town. 22. All lane closures shall be subject to the approval of the Engineer. Request for each closure shall be made at least 24 hours in advance of the time the lane closure is to be implemented. Lane closures will not be allowed to remain unless being utilized in continuum for the intended purpose for which they were set up. 23. During non-working hours, the roadways shall be restored to a safe travel conditions for the free flow of traffic. Any maintenance required to restore the roadways to this condition, including the pavement patching and grading, shall be done prior to opening the areas to traffic or completing work for the day. 24. The Contractor shall clean the roadway of all construction debris and any trash before opening it to traffic. 25. All flagging stations used at night shall be illuminated with floodlights. Street, highway lights and “high mast lighting” may be used for flagging station illumination when approved by the Engineer. Floodlights shall be located and directed so as not to interfere with the sight of any motorists. 26. Prior to removal and resetting of any sign the Contractor and Engineer shall prepare an inventory. Any signs damaged due to the Contractor’s operations shall be replaced in kind or repaired by the Contractor at no additional cost to the project. Unless otherwise noted, all costs incidental to the foregoing requirements shall be included in the original contract prices for the project, including any additional traffic control items required for haul routes into the project. Temporary fence required for protection of the work will not be paid for separately but shall be included in the work. Page 112 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 49 UTILITIES Known utilities within the limits of this project are: UTILITY CONTACT/EMAIL PHONE Xcel Energy - Gas Jody Hutchinson / jody.l.ellis@xcelenergy.com (970) 225-7834 CenturyLink Justin Wallace / justin.wallace@centurylink.com (970) 381-8449 Upper Thompson Sanitation District Todd Krula / todd@utsd.org (970) 443-2463 Estes Park Power & Communications Division Joe Lockhart /jlockhart@estes.org (970) 577-3613 Estes Park Water Division Chris Eshelman / ceshelman@estes.org (970) 577-3630 The work described in these plans and specifications requires coordination between the Contractor and the utility companies in accordance with subsection 105.11 in conducting their respective operations as necessary to complete the utility work with minimum delay to the project. CONTRACTOR SHALL PERFORM THE WORK LISTED BELOW: Coordinate project construction with the performance by the utility owner of each utility work element listed in Part 2 below. Perform preparatory work specified in Part 2 for each utility work element. Provide an accurate construction schedule that includes all utility work elements to the owner of each impacted utility. Provide each utility owner with periodic updates to the schedule. Conduct necessary utility coordination meetings, and provide other necessary accommodations as directed by the Engineer. Notify each utility owner in writing, with a copy to the Engineer, prior to the time each utility work element is to be performed by the utility owner. Provide the notice the number of days specified in Part 2 immediately prior to the time the utility work must be begun to meet the project schedule. Provide traffic control, as directed by the Engineer, for any utility work by the utility owner expected to be coordinated with construction. However, traffic control for utility work outside of typical project work hours shall be the responsibility of the utility owner. Perform each utility work element for every utility owner listed here in Part 1. Notify each utility owner in advance of any work being done by the Contractor to its facility, so that the utility owner can coordinate its inspections for final acceptance of the work with the Engineer. Project Limits – All Utility Owners Prior to excavating, the Contractor shall positively locate all potential conflicts with existing underground utilities and proposed construction, as determined by the Contractor according to proposed methods and schedule of construction. The Contractor shall modify construction plans to avoid existing underground facilities as needed, and as approved by the Engineer. Please note that UNCC marks only its members’ facilities – Other facilities, such as ditches and drainage pipes may exist, and it is the Contractor’s responsibility to investigate, locate and avoid such facilities. Page 113 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 50 -2- UTILITIES Xcel Energy - Gas The Contractor will provide Xcel Energy written notice 10 days immediately prior to each utility work element expected to be coordinated with construction. The 2-inch steel gas line located in David Drive at STA 88+20 is in conflict with the proposed storm sewer. The contractor shall coordinate relocation of the facility with Xcel prior to storm sewer work. Estes Park Power & Communications Division – Electric: Overhead Facilities (STA 83+60 to 88+20) in conflict with the project will be relocated prior to construction. The Contractor shall verify relocation. The Contractor shall coordinate with Estes Park Power & Communications Division and observe working clearances and stability at all overhead facilities. CenturyLink – Telecom: CenturyLink will relocate an existing overhead pole located at STA 127+60. This pole will be located outside of the proposed path pavement and away from the excavation area for the proposed bridge. Contractor to verify relocation is completed prior to construction. Contractor to coordinate with CenturyLink if temporary support of pole is needed at STA 139+05 RT. Town of Estes Park Water Division: Adjust manholes at STA 123+20 and 124+90. Install new 1.5-Inch HDPE waterline as shown in the plans near STA 126+00 to STA 128+00. Coordinate all required service interruptions and inspections with Town of Estes Park Water Division. Maximum interruption duration is expected to be 8 hours. Provide a minimum 1.5” diversion waterline during disruption, if required by the Town Water Division. Contractor shall provide the utility owner written notice 5 days immediately prior to each required inspection. UTILITY OWNERS SHALL PERFORM THE WORK LISTED BELOW: The Contractor shall provide traffic control for any utility work expected to be coordinated with construction, as directed by the Engineer. However, traffic control for utility work outside of typical project work hours shall be the responsibility of the utility owner. The utility owner shall prepare and submit to a Method of Handling Traffic for utility work to be performed outside typical project work hours. The utility owner shall obtain approval of the Method of Handling traffic from the Engineer prior to beginning the utility work to be performed outside typical project work hours. Page 114 of 116 FALL RIVER EXTENSION TRAIL – SEGMENT 2A & 3 Bid Documents – Jan. 2020 SP - 51 -3- UTILITIES The work listed below will be performed by the utility owners or their agents: Xcel Energy - Gas: Xcel Energy shall relocate their 2-inch steel gas line at STA 88+20 such that the line has adequate clearances from the proposed excavation of the proposed CSP. This work may be completed during project construction. Estes Park Power & Communications Division – Electric: Estes Park Power Department will relocate overhead electric lines and power poles between STA 81+40 and 88+20 to the north side of Fish Hatchery Road prior to construction. CenturyLink – Telecom: CenturyLink will relocate an existing overhead pole located at STA 127+60. This pole will be located outside of the proposed path pavement and away from the excavation area for the proposed bridge. CenturyLink to provide temporary support of pole if needed at STA 139+05 RT. Town of Estes Park Water Division Work Elements: Inspect utility work performed by the Contractor listed above. Upper Thompson Sanitation District - Sanitary Sewer: Inspect utility work performed by the Contractor listed above. GENERAL The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when excavation or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected utilities at least two (2) business days, not including the day of notification, prior to commencing such operations. The Contractor shall contact the Utility Notification Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of UNCC registered lines marked by member companies. All other underground facilities shall be located by contacting the respective company. Utility service laterals shall also be located prior to beginning excavating or grading. The location of utility facilities as shown on the plan and profile sheets, and herein described, were obtained from the best available information. All costs incidental to the foregoing requirements will not be paid for separately but shall be included in the work. A Subsurface Utility Engineering (SUE) report has been prepared for the project and is included in the contract documents. Generally, the project does not qualify for SUE requirements except at four locations where excavations exceed 2-feet. The contractor shall review and become familiar with the information in the SUE report prior working in SUE areas identified on the drawings. Page 115 of 116 SSP-1 SSP Index 06-03-19 [For 2017 Spec Book] COLORADO DEPARTMENT OF TRANSPORTATION SPECIAL PROVISIONS FALL RIVER TRAIL (RTP, LWCF, Harmony, RMNP) STANDARD SPECIAL PROVISIONS No. Name Date of Pages Revision of Section 102 – Examination of Plans, Specifications, Special Provisions, (June 3, 2019) 1 and Site of Work Revision of Section 103 – Consideration of Proposals (July 3, 2017) 1 Revision of Section 105 – Conformity to the Contract of (July 3, 2017) 1 Portland Cement Concrete Pavement Revision of Section 105 – Cooperation by Contractor (May 1, 2019) 1 Revision of Section 105 – Cooperation with Utilities (June 3, 2019) 1 Revision of Section 106 – Supplier List (July 3, 2017) 1 Revision of Sections 106 and 601 – Concrete Test Reports (January 7, 2019) 1 Revision of Section 107 – Laws to be Observed (October 12, 2017) 1 Revision of Section 107 – Water Quality Control (March 27, 2019) 4 Revision of Section 108 – Determination and Extension of Contract Time (February 4, 2019) 1 Revision of Section 108 – Failure to Complete Work on Time (May 1, 2019) 1 Revision of Section 108 – Liquidated Damages (July 20, 2017) 1 Revision of Section 108 - Project Schedule (February 4, 2019) 6 Revision of Section 108 – Subletting of Contract (October 12, 2017) 1 Revision of Section 109 – Prompt Payment (Local Agency) (July 3, 2017) 2 Revision of Section 206 – Removability Modulus (October 12, 2017) 1 Revision of Section 208 – Erosion Control (March 27, 2019) 29 Revision of Section 213 – Mulching (April 25, 2018) 1 Revision of Section 250 – Environmental, Health and Safety Management (July 3, 2017) 3 Revision of Section 412 – Dowel Bars for Joints (Dec. 12, 2018) 1 Revision of Section 504 – Concrete Block Facing MSE Walls (June 12, 2018) 13 Revision of Section 504 – Concrete Panel Facing MSE Walls (June 12, 2018) 12 Revision of Sections 508, 614 and 710 - Treated Timber (April 25, 2018) 1 Revision of Section 601 – Cold Weather Placement and Curing of Bridge Decks (March 25, 2019) 1 Revision of Section 601 – Self Consolidating Concrete (Nov. 7, 2018) 2 Revision of Sections 601, 701 and 711 – Structural Concrete (Nov. 8, 2018) 3 Revision of Section 606 – Guardrail (July 17, 2018) 4 Revision of Section 625 – Construction Surveying (July 3, 2017) 1 Revision of Section 703 - Classification for Aggregate Base Course (October 12, 2017) 1 Revision of Section 706 - Concrete and Clay Pipe (May 1, 2018) 1 Affirmative Action Requirements – Equal Employment Opportunity (July 3, 2017) 10 Minimum Wages, Colorado, (May 10, 2019) 7 U.S. Department of Labor General Decision Number CO190014, MOD 1, Highway Construction for Larimer, Mesa, and Weld counties. Required Contract Provisions – Federal-Aid Construction Contracts (July 3, 2017) 14 Special Construction Requirements, Fire Protection Plan (July 3, 2017) 2 Page 116 of 116 TOWN CLERK Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Town Clerk Williamson Date: March 24, 2020 RE: Estes Park Planning Commission Appointments (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Appointment QUASI-JUDICIAL YES NO Objective: To consider the appointments recommended by the interview committee for the Estes Park Planning Commission. Present Situation: The Town Board approved the formation of the Estes Park Planning Commission on February 11, 2020 and appointed the interview committee of Mayor Jirsa and Mayor Pro Tem Norris. The positions were advertised and the Town received eight applications. Interviews were conducted March 6, 2020. The interview committee found the candidates to have high levels of interest, stake in the community, development experience, understanding of planning issues and a wide diversity of experience and knowledge. Proposal: The interview committee recommends the appointments of Matthew Comstock, Joe Elkins, Howard Hanson, Matthew Heiser, and Steve Murphree. Terms would be determined by the Board to consist of one member serving a six-year term expiring March 31, 2026, two members serving four-year terms expiring March 31, 2024, and two members serving two-year terms expiring March 31, 2022. Advantages: Filling the position would complete the five-member commission and allow the members to begin serving in April, elect officers and review and approve bylaws. Disadvantages: If the appointments are not made, the positions would remain vacant until it could be re- advertised and interviews conducted. Action Recommended: To appoint Board members listed above to terms determined by the Board. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the appointment to the Estes Park Planning Commission of for a six-year term expiring March 31, 2026, and for four-year terms expiring March 31, 2024, and for two-year terms expiring March 31, 2022. Attachments: None. Action Item #6 Estes Park Planning Commission Appointments Public Comment March 24 Town Board Meeting -- Action Items Victoria Henry <vjhllc@yahoo.com> Tue, Mar 24, 2020 at 10:15 AM To: townclerk@estes.org To the Mayor and Trustees We are very concerned about Action Items 6 and 7 appointing members of the newly formed Estes Park Planning Commission and Board of Adjustments. The Agenda does not name WHO these appointed members are, nor the proposed terms of office. Because there will be no live participation for this meeting, we feel that these appointments should not take place until these names are revealed and the public has the opportunity to weigh in on these decisions. We understand that time is short, but that is the Town Board's own fault for terminating the IGA just before the Town election of a new Mayor and Trustees. At the minimum, any appointments to these new Boards should be interim, short-term appointments ONLY (6 months at most). When the current emergency conditions have passed, the appointments to these new Boards should be addressed again, and input requested from the public at that time. Dave and Vicky Henry 1931 Crags Court, Estes Park 80517 Town Residents and Voters   TOWN CLERK Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Town Clerk Williamson Date: March 24, 2020 RE: Estes Park Board of Adjustment Appointments (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Appointment QUASI-JUDICIAL YES NO Objective: To consider the appointments recommended by the interview committee for the Estes Park Board of Adjustment. Present Situation: The Town Board approved the formation of the Estes Park Board of Adjustment on February 11, 2020 and appointed the interview committee of Mayor Jirsa and Mayor Pro Tem Norris. The positions were advertised and the Town received three applications. The interview committee determined to waive interviews as the three applicants were members of the Estes Valley Board of Adjustment. Proposal: The interview committee recommends the appointments of Francis (Joe) Holtzman, Guy Wayne Newsom, and Jeff Moreau. Terms would be determined by the Board to consist of one member serving a three-year term expiring March 31, 2023, one member serving a two-year term expiring March 31, 2022, and one member serving a one-year term expiring March 31, 2021. Advantages: Filling the positions would complete the three-member board and allow the members to begin serving in April, elect officers and review and approve bylaws. Disadvantages: If the appointments are not made, the positions would remain vacant until it could be re- advertised and interviews conducted. Action Recommended: To appoint board members listed above to terms determined by the Board. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the appointment to the Estes Park Board of Adjustment of for a three-year term expiring March 31, 2023, for a two-year term expiring March 31, 2022, and for a one- year term expiring March 31, 2021. Attachments: None. Action Item #7 Estes Park Board of Adjustment Appointments Public Comment   March 24 Town Board Meeting -- Action Items Victoria Henry <vjhllc@yahoo.com> Tue, Mar 24, 2020 at 10:15 AM To: townclerk@estes.org To the Mayor and Trustees We are very concerned about Action Items 6 and 7 appointing members of the newly formed Estes Park Planning Commission and Board of Adjustments. The Agenda does not name WHO these appointed members are, nor the proposed terms of office. Because there will be no live participation for this meeting, we feel that these appointments should not take place until these names are revealed and the public has the opportunity to weigh in on these decisions. We understand that time is short, but that is the Town Board's own fault for terminating the IGA just before the Town election of a new Mayor and Trustees. At the minimum, any appointments to these new Boards should be interim, short-term appointments ONLY (6 months at most). When the current emergency conditions have passed, the appointments to these new Boards should be addressed again, and input requested from the public at that time. Dave and Vicky Henry 1931 Crags Court, Estes Park 80517 Town Residents and Voters