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HomeMy WebLinkAboutMINUTES Town Board 2020-01-14Town of Estes Park,Larimer County,Colorado,January 14,2020 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall in said Town of Estes Park on the l4.’day of January,2020. Present:Todd Jirsa,Mayor Ron Norris,Mayor Pro Tern Trustees Carlie Bangs Eric Blackhurst Marie Cenac Patrick Martchink Ken Zornes Also Present:Travis Machalek,Town Administrator Jason Damweber,Assistant Town Administrator Dan Kramer,Town Attorney Bunny Victoria Beers,Recording Secretary Absent:None Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Cenac/Norris)to approve the Agenda,and it passed unanimously. PUBLIC COMMENTS. John Meissner/Town citizen,stated interest in any funding requests for the Historic Stanley Home Foundation be presented as an action item to allow for public comment. He added the Foundation released a newsletter stating the home and grounds are likely to sell in 2020. Judy Smith,Town citizen invited the Board to Pizza and Politics on January 27,2020 at the Estes Park High School. TOWN BOARD COMMENTS Trustee Zornes stated the Behavior Health Committee discussed 2019 distributions and the construction schedule for the new center which is on track for 2020 construction. Trustee Blackhurst reminded the community of the regular municipal election and encouraged members of the community to consider running for the Board of Trustees. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek introduced Jason Damweber,Assistant Town Administrator.Administrator Machalek stated candidate packets can be picked up in the Town Clerk’s office and are due January 27,2020. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated December 10,2019. 3.Resolution 01-20 Public Posting Area Designation. 4.Resolution 02-20 Setting a Public Hearing date of January 28,2020 for a Change of Location for a Hotel &Restaurant Liquor License held by Twin Owls Inc.dba The Twin Owls Steakhouse from 800 MacGregor Ave to 3110 South St.Vram Aye, Estes Park,CO 80517. Board of Trustees —January 14,2020—Page 2 5.Resolution 03-20 Setting a Public Hearing date of January 28,2020 for a New Hotel and Restaurant Liquor License filed by Black Canyon Catering,Inc.,dba The Homestead,600 MacGregor Aye,Estes Park,CO 80517. 6.Resolution 04-20 Selling a Public Hearing date of January 28,2020 for a New Hotel and Restaurant Liquor License filed by Way Finder,900 Moraine Aye,Unit 301,Estes Park,CO 80517. 7.Resolution 05-20 Setting a Public Hearing date of January 28,2020 for a New Tavern Liquor License for Estes Park Post No.119,American Legion dba Estes Park Post No.119,American Legion,850 North Saint Vram Aye,Estes Park,CO 80517. It was moved and seconded (BlackhurstlZornes)to approve the Consent Agenda, and it passed unanimously. ACTION ITEMS: 1.RESOLUTION 06-20—2020 SUPPLEMENTAL BUDGET APPROPRIATIONS. The amendment reflected changes required to contract with SafeBuilt for building inspection services in lieu of hiring Town staff to perform services and reallocation of funds appropriated for vehicles which are no longer necessary as the contractor would be utilizing company vehicles.Staff requested approval of the appropriations.There being no further discussion,it was moved and seconded (Martchink/Cenac)to approve Resolution 06-20 supplemental budget appropriations,and it passed unanimously. 2.RESOLUTION 07-20 —2020 SUPPLEMENTAL BUDGET APPROPRIATIONS. Director Hudson stated the changes to the 2020 budget are required to implement paid parking and move funds into a new Parking Services Fund.The 2020 adopted budget included $212,109 in appropriations for the Parking Services division.The Public Works Parking Services division appropriations in the General Fund would transferred to the new Parking Services Fund as startup funds,along with $26,400 in parking permit and parking ticket revenues,for a net transfer out of $185,709.It was moved and seconded (MartchinklZornes)to approve Resolution 07-20, and it passed unanimously. 3.REVISIONS TO THE INTERGOVERNMENTAL AGREEMENTS (IGA)WITH THE ESTES VALLEY LIBRARY DISTRICT.The IGAs between the Town and District renew annually until terminated by either party for accounting services and participation in eligible Town employee benefits.Beginning January 2020,the District would begin implementation of an accounting program requiring Town accounting services for the first three months then reduced to an hourly basis for additional accounting assistance.Staff have prepared an IGA addressing accounting services and specifying monthly accounting service terms ending July 31,2020.An additional IGA was presented to continue participation in the Town employee benefits program with annual renewal terms until terminated by either party.Staff requested Board approval of both IGAs.It was moved and seconded (Norris/Cenac)to approve the revisions to the IGAs with the Estes Valley Library District,and it passed unanimously. 4.PROFESSIONAL SERVICES CONTRACT WITH SAFEBUILT COLORADO, LLC FOR BUILDING SAFETY SERVICES,2020.Director Hunt stated the contract would provide stability in the Building division services and community expectations.The contract is a one-year term for 2020 with consideration of annual review during the budget process.Revenue generated from building permits would be paid out monthly to Safebuilt at 82°k of gross receipts.Included in the contract was a one time $10,000 set up fee for software.Trustee Blackhurst stated concern regarding fee waivers and requested staff research how fee waivers would be handled.Staff were directed to review fee waivers with Safebuilt and bring options to the Board for consideration.It was moved and seconded (Norris/Blackhurst) Board of Trustees —January 14,2020—Page 3 to approve the contract with Safebuilt Colorado LLC for Building Safety Services for the 2020 calendar year,and it passed unanimously. 5.PROFESSIONAL SERVICES CONTRACT WITH THE CAR PARK (TCP)FOR MANAGEMNET OF THE TOWN’S PUBLIC PARKING FACILITIES.Staff reviewed the contract with TCP for implementation of seasonal paid parking in 2020 which was outlined in Ordinance 30-19 and Resolution 37-19.Manager Solesbee stated bringing on a professional to oversee paid parking is the best option for the Town.In November 2019 staff executed an RFP and reviewed five proposals where The Car Park was selected as the best option to present to the Board.The contract would have options to extend,an on-site manager to manage paid and free parking under staff direction,permitting,event parking management and enhancement,communications,and outreach.Performance measures and incentives for TCP are built into the contract and would be outlined in a work plan after the contract is approved.John Meissner,Town Citizen questioned whether billing and collection would be handled by a third party.Manager Solesbee stated there would be local field staff,an on-site manager,parking ambassadors and a single area available for paying tickets.TCP offers a 24-hour phone service and would be a value to those trying to pay tickets outside of working hours.It was moved and seconded (Norris/Martchink)to approve the contract with The Car Park for management of the Town’s public parking facilities,and it passed unanimously. REPORT AND DISCUSSION ITEMS: 1.LAND USE PLANNING IGA WITH LARIMER COUNTY. Town Administrator Machalek requested Board direction in pursing Land Use out. Recording SecretaryictoriaBeers, Todd Jirsa,MSVor H Planning IGA options.Both the County and Town have come to an impass on the future of land use planning.Staff requested Board direction or additional items for Board consideration.Board discussion has been summarized:impacts if there is no agreement by March 31;whether the Board would maintain current Town Planning Commission members;anticipated membership number and if interest has been heard from Town members to serve on a Town Planning Commission; an option to extend the IGA to later in 2020.The Board directed staff to begin the formation of an Estes Park Planning Commission and Board of Adjustment which would be operational April 1,2020.John Meissner,Town citizen stated the Board decision to separate planning services which was made in 2019 should be carried Whereupon Mayor Jirsa adjourned the meeting at 7:57 p.m.