HomeMy WebLinkAboutMINUTES Town Board Study Session 2019-10-22RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado October 22,2019
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 22nd day of October,2019.
Board:Mayor Jirsa,Mayor Pro Tern Norris,Trustees Bangs,
Blackhurst,Cenac,Martchink,and Zornes
Attending:Mayor Jirsa,Mayor Pro Tern Norris,Trustees Blackhurst,
Cenac,Martchink,and Zornes
Also Attending:Town Administrator Machalek,Town Attorney Kramer and
Recording Secretary Disney
Absent:Trustee Bangs
Mayor ursa called the meeting to order at 5:00 p.m.
RESULTS OF SAFEBUILT REPORTIBUILDING DIVISIONIBUILDING ADVISORY
COMMITTEE.Director Hunt presented the results of the SAFEbuilt Process
Improvement Analysis,the Building Division,and the Building Advisory Committee.The
Process Improvement Analysis emphasized areas for improvement,including workflow
improvements,attention to automation and software,improved and timely
communication,focus on customer service,and establishing and maintaining quality
assurance.Director Hunt detailed the advantages and disadvantages of in-house
staffing versus contract staffing to assist meeting the areas of improvement outlined in
the analysis.Staff recommended a contract with SAFEbuilt for 2020 Building Division
staffing except the Permit Technician which would remain a Town employee.The Board
discussed staff perception of analysis recommendations,tracking of improved
processes and determined to have the contract with SAFEbuilt as a budget amendment
for 2020 brought to a future Town Board meeting.
DOWNTOWN PARKING MANAGEMENT PLAN PHASE II.
Manager Solesbee presented Phase II of the Downtown Parking Management Plan.
Following discussion of Phase I results,Manager Solesbee provided information on the
implementation of seasonal paid parking emphasizing five pricing scenarios,revenue
projections and cost estimates,a drafted ordinance authorizing seasonal parking,and
drafted resolution to set 2020 parking rates.Staff requested direction on whether Phase
II should be implemented or delayed.The Board discussed funding of transit options,
payment options,public input,parking permit system,tracking use once paid parking
has been implemented,providing transit services,and timed free parking spots.The
Board determined to have the drafted ordinance and resolution brought forward to the
November 12,2019 regular meeting.
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
Mayor Pro Tem Norris stated the Stanley Historic Home would be submitting an outside
entity funding request to the Town for the 2020 Budget.
Trustees Martchink and Blackhurst sought direction from the Town Board regarding
monitoring discussions during the regularly scheduled Trustee Talk.Trustee Cenac
stated she would provide general guidelines for Trustee Talk discussions.
Mayor Jirsa provided an update on the Northern Colorado Regional Tourism Authority
(RTA)stating The Stanley has requested a mountain division of the organization be
created to allow local control over the Film Center project.The request would be
reviewed by RTA.Mayor Jirsa requested the Board submit a letter in support of local
RECORD OF PROCEEDINGS
Town Board Study Session —October 22,2019—Page 2
management of project funds should a mountain division of RTA be created.The Board
consensus was to prepare a letter.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested,and it was determined,a Broadband update
be scheduled November 26,2019 and a Facilities Master Plan update be scheduled
January 14,2019.
Mayor Jirsa requested,and it was determined,a brief update be scheduled November
26,2019 for the Fish Hatchery Workforce project.
There being no further business,Mayor Jirsa adjourned at 6:42 p.m.
Recording Secretary