HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-06-26RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado June 26,2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 26th day of June,2018.
Board:Mayor Jirsa,Mayor Pro Tern Walker,Trustees Bangs
Cenac,Martchink,Norris and Zornes
Attending:All
Also Mending:Town Administrator Lancaster,Assistant Town Administrator
Machalek,Town Attorney White,Town Clerk Williamson and
Recording Secretary Beers
Absent:None
Mayor Jirsa called the meeting to order at 5:20 p.m.
BUSINESS LICENSE FEES.
At the April 10,2018 regular meeting Attorney White brought forward an ordinance to
address concerns with different business license types as well as restricting the fee for
Bed and Breakfast to be in line with vacation homes.During Board discussion it was
determined a study session should be conducted to review the business license fee
structure.The Town Clerk’s office collected data on business licensing fees utilizing the
annual compensation study comparison communities.Town Clerk Williamson reviewed
the history of fees,an accommodations scenario and six business license fee scenarios
which included reducing the fee over time.She stated the advantage to scenario one
and two would be revenue decreasing overtime rather than a significant decrease to the
budget after approved.Williamson encouraged a higher late fee be applied to
businesses who do not renew by the deadline of March 31.A benefit of registering
businesses is staffs ability to provide the list of licensed businesses to the public upon
request and the collection of sales tax license numbers enabling the Finance Director
the ability to confirm businesses are paying sales tax.
Board discussion followed and has been summarized:whether the Town has
implemented late fees in the past;the potential of a tiered late fee occurring January 31
and March 31;type of complaints received regarding fees;lowering the fee to promote
business;dropping the fee to a standard amount across all types with the exception of
vacation homes and bed and breakfasts;simplifying the process for the public and staff;
the business license fee protects local businesses from individuals who come to Estes
Park for a one-day event;requiring businesses to register deters fraudulent businesses
from operating;fees in place are comparable with other similar municipalities;and the
impact to the budget if the fee is lowered.
The Board directed staff to further research the revenue impact of lowering the business
license fee to $50 and present a service proposal for the 2019 budget.
REVIEW OF POLICY 103 —TOWN BOARD CODE OF CONDUCT AND OPERATION
PRINCIPLES.Town Administrator Lancaster presented Policy 103 which is reviewed bi
annually following the appointment of new Board members.No changes were
recommended.
TRUSTEE &ADMINISTRATOR COMMENTS &QUESTIONS.
None.
RECORD OF PROCEEDINGS
Town Board Study Session —June 26,2018—Page 2
FUTURE STUDY SESSION AGENDA ITEMS.
Administrator Lancaster requested the Board consider discussing the Housing Authority
Project on Highway 7 at the July 10,2018 Study Session.Unscheduled Study Session
agenda items included the discussion of modification of flood plain ordinance to utilize
best available flood zone date,removing the 500 ft limit for liquor licensing,and the
benefits of roundabouts.
Mayor Jirsa requested the Board consider participating in SDIC training in conjunction
with the review of the Comprehensive Plan and mentioned allowing other local entities
the opportunity to attend.
There being no further business,Mayor Jirsa adjourned the meeting at 6:26 p.m.
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GnTtori(seers,Recording’ecretary