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Home My WebLink AboutPACKET Public Works, Utilities and Public Safety 2016-02-11 Thursday, February 11, 2016 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Crisis Advocate Report. Dir. Mesropian ii. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. Park Entrance Mutual Pipeline & Water Company Dir. Bergsten / Engineering RFP Selection. Supt. Boles b) REPORTS i. Water Tap Fee Study Results. Dir. Bergsten / ii. Verbal Updates and Committee Questions. Supt. Boles 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Streets Dump Truck Replacement. Manager McEachern ii. L&P Dump Truck Purchase. Manager McEachern iii. Wildlife Resistant Trash Cans. Manager McEachern b) REPORTS i. Informative Plaque Addition for Green Apple Statue. Supervisor Berg ii. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA 2015 Annual Report Dear Friends, The biggest change this year for us was changing our name from Estes Valley VicƟm Advocates to Estes Valley Crisis Advocates. The ﬁrst reason we decided to change our name was because we wanted to get away from the negaƟvity of the word vicƟm. We’ve talked many Ɵmes over the years about how people feel when they are labeled as vicƟms. People who become mired down in feeling vicƟmized tend to view events in their lives as happening to them and feel ineffecƟve, overwhelmed and powerless. The experience of being vicƟmized can cause an individual to feel vulnerable or helpless. But what we’ve realized over and over doing this work is that even people in the middle of crisis can be resilient, capable and yes, even powerful. They just might need someone to stand with them during the crisis. Our programs are about empowerment. In an empowerment model, the individual coming for help is assumed to be a basically healthy person who needs understanding, informaƟon, support, and concrete informaƟon and resources in order to heal from the crisis or trauma. They are responsible for their own life decisions, and the advocate’s role is to help them become aware of their strengths and abiliƟes. Advocates are not there to probe for weaknesses, diagnose or label. Our new logo reads, “Estes Valley Crisis Advocates: Listening. SupporƟng. Empowering.” It doesn’t say anything about ﬁxing, changing or direcƟng. Instead, we listen. We assist. We support. We stand with. The second reason we changed our name is to truly reﬂect what we do. We serve many people who have been impacted by many different crimes and many different traumas. The different calls we’ve been on range from domesƟc violence to sexual assault to sudden death to suicide to accidents. I’ve stood with families waiƟng to hear of the outcome of an automobile accident and with a family who watched their home destroyed by ﬁre during a snow storm. An elderly woman lost her ailing husband to suicide and we were there. We responded to the parents of a drowning child. We stood in the emergency room with a sexual assault survivor. Immediately aŌer the last wild ﬁres and the 2013 ﬂood, we talked to people and helped them ﬁnd needed resources. We stood with them and listened and supported and even some- Ɵmes, empowered. Estes Valley Crisis Advocates truly is a safe place for all. This will be my last year direcƟng this extraordinary program. In November of this year I will be reƟring. During these past 16 years I have been proud to be a part of this organizaƟon that has given so much to so many. Thank you all for your generous support and good will towards this liƩle advocate agency that grew to a program that offers 24/7 crisis advocacy for vicƟms of crime and trauma, provides individual and sup- port group counseling for men, women, teens and children, bilingual outreach, safehousing for survivors of domesƟc violence and community educaƟon. We couldn’t have done it without each of you! With graƟtude, Mary Mary Mesropian, ExecuƟve Director Estes Valley VicƟm Advocates & My Sister’s Place Estes Park, Colorado In order from leŌ: Corey Pass, Secretary; Susan Anderson, Vice Chair; Shellie Tressell, Board Chair; Alyssa Hansen; Board Member, Mary Mesropian; ExecuƟve Director; Pam Vendegna, Finance Chair 2015 Board of Directors MISSION STATEMENT To provide advocacy services to survivors of crime and trauma including safehousing for domesƟc violence survivors, counseling, referrals and community educaƟon. Mary Mesropian ExecuƟve Director Lonnie Erskine Counselor 2015 Volunteers Alice, Bruce Cathie, Carly, Cheryl, Leah, Lynn, Randi Skye Support Advocate Ericka Santana Bilingual Outreach Carly Lober Advocate Leah Adams Advocate Missing photos: Safehouse Manager, AdministraƟve Assistant ESTES VALLEY CRISIS ADVOCATES’ PROGRAMS CRISIS ADVOCACY Volunteer advocates, trained and supervised by Mary Mesropian, ExecuƟve Director, aƩend 30 hours of training which includes domesƟc violence, sexual assault, death and suicide, and crisis intervenƟon skills. An advocate is someone you can talk to in complete conﬁdence. They have real informaƟon on vicƟm’s rights, useful informaƟon on police and court procedures and down-to-earth advice about vicƟm’s compensaƟon. They can also help ensure safety by creaƟng a personal safety plan and securing a safe place to stay. Advocates understand what it is like to be a survivor of crime or trauma and provide gentle and caring emoƟonal support. COUNSELING Lonnie Erskine is our Master’s level Counselor who is available to provide individual counseling and support groups to assist survivors in recovering from trauma. She understands that once you have been a survivor, you are never exactly the same. Estes Valley Crisis Advocates follows a trauma informed care therapeuƟc model. Survivors of crime and trauma have basic human needs that have to be addressed. They need the opportunity to tell their story, to be protected from further violaƟon, to have support and to have their psychological needs addressed. Our counselor addresses these psychological needs and assists them on their journey. SAFEHOUSE My Sister’s Place is a 3-bedroom facility and program focusing on non-violent living that provides safety in a conﬁdenƟal locaƟon. My Sister’s Place is equipped with three private bedrooms, a playroom, a kitchen, laundry room and large common area. We have two safehouse programs: 1) A 2-week emergency housing program where we offer short-term safety; and 2) A 6-week program that includes mandatory weekly counseling and advocacy sessions for adults and children. Residents chose which program they are most comfortable with. In 2015, the Safehouse Manager, Marci Bowden, focused on self-sufficiency, assisƟng in ﬁnding childcare, housing, and jobs with the goal of empowerment. Leah Adams and Carly Loeber, are our evening safehouse advocates. LATIN OUTREACH Estes Valley Crisis Advocates has a Bilingual Outreach Coordinator, Ericka Santana, to assist the LaƟno populaƟon in our community who ﬁnd themselves in need because they are survivors of crime or trauma. Being a survivor of a crime and not being able to speak English makes it that much more frightening. “What’s going to happen to the offender?” “What do I have to do next?” “What about my kids?” These are quesƟons many LaƟno survivors grapple with along with the many quesƟons about visas, work and ciƟzenship. COMMUNITY EDUCATION & OUTREACH While we spend most of our efforts aiding the recovery of survivors who have experienced abuse or trauma, we are just as commiƩed to prevenƟng it altogether. In fact, our hope is that someday there will no longer be a need for our services. We conƟnued working with kids in the middle and high schools as well as Eagle Rock School. Year in Review: In 2015, Estes Valley Crisis Advocates served 454 survivors. This included advocate calls and counseling and support group clients with a total of 1,367 contacts (not including safehouse residents). These clients were survivors of domesƟc violence, sexual assault, stalking, assault, unaƩended death, suicide, other crimes and trauma. 190 of them were children affected by the deaths of their classmates. Not only were the children affected but school personnel as well needed a safe place where they could talk. In 2015, we housed 23 women and 14 children providing 1,190 bed nights. Residents received 524 sessions of counseling and advocacy focusing on safety planning and creaƟng acƟon plans to become self-sufficient and live violence free lives. In 2015, we accepted our ﬁrst male resident and his 7 year old child as well as our ﬁrst transgendered individual. In 2015, 256 adults aƩended educaƟonal presentaƟons. In 2015, our bilingual advocate met with 4 Spanish-speaking outreach women weekly. Funding: In 2015 Estes Valley Crisis Advocates was funded through the Town of Estes Park, Larimer County VicƟm Assistance and Law Enforcement Board, Colorado DomesƟc Violence Program, Federal VicƟms of Crime Act, Community FoundaƟon of Northern Colorado (Estes Park), Presbyterian Community Church of the Rockies, United Methodist Church of Estes Park, Mount Calvary Lutheran Church, family foundaƟons, individual giŌs, fundraisers and fees collected from Colorado marriage license and divorce ﬁlings. This year, our annual fundraiser raised $25,187 aŌer expenses which is $15,000 over 2014. $13,310 was raised at the end of the year from our annual appeal leƩer. We added the on-line giving program, Colorado Gives to our fundraising efforts in 2015 and raised over $3,000. We also had various fund- raisers all year such as the Rotary Club Duck Race, the annual Wheel Bar Women’s Pool Tournament, and the “Man Up Crusade” at the Roof Top Rodeo. We are so grateful for the individual donors, social and religious organizaƟons for their many giŌs in 2015. And to our wonderful yet anonymous donors, thank you too! $40,309 is being held in the Estes Valley Crisis Advocates’ Endowment Fund managed through the Community FoundaƟon of Northern Colorado with the plan that one day it will create annual funding. It is not all good news however. For the past number of years, we have received a grant-donaƟon between $8,000-10,000 from the Estes Park Community ThriŌ Store. We submiƩed our annual proposal in October but were told they didn’t have the funding this year to support non proﬁts. We are seeking new ways to make up that budget shortage. Our operaƟng budget for 2016 is $215,212. Valley Crisis Advocates is a member of Estes Park Child ProtecƟon Team, Colorado CoaliƟon Against DomesƟc Violence, Colorado OrganizaƟon for VicƟm Assistance, Larimer County DomesƟc Abuse IntervenƟon Project, Colorado Nonproﬁt AssociaƟon, Estes Park Nonproﬁt Resources, and Bringing JusƟce Home, a legal program network. Incident First Contact ConƟnuing Contacts Hotline Calls Total Contacts DomesƟc Abuse 134 56 104 294 Sexual Assault 12 7 0 19 Death/Suicide 190 48 0 238 Assault 2 0 0 2 Stalking 3 0 0 3 Other‐Crime 9 0 1 10 Other –Non Crime 4 0 8 12 Counseling 67 971 14 1052 Group Counseling 29 215 0 244 Bilingual Outreach 4 35 3 38 Total 454 1332 130 1916 Estes Valley VicƟm Advocates, Inc. Incident Report Overview January ‐ December 2015 Month Adults/children # of Bed‐ Nights Counseling/Advocacy Total Contacts January 3women 5 children 155 9 counseling 243 advocacy 252 February 2 women (cont) 5 children (cont) 377 17 Counseling 143 Advocacy 160 March 0 0 0 0 April 3 women (new) 1 Child (new) 37 9 Counseling 51 Advocacy 60 May 2 women (new) 1 women (cont) 1 child (cont) 40 2 counseling 45 Advocacy 47 June 2 women (new) 2 Women (cont) 3 Child (new) 79 11 counseling 55 Advocacy 66 July 4 women (new) 1 woman (cont) 3 child (cont) 44 17 counseling 94 Advocacy 111 August 1 Woman (cont) 1 Woman ( New) 2 Child (new) 9 6 Counseling 19 Advocacy 25 September 1 woman (cont) 2 Women (new) 2 Child (cont) 150 6 counseling 102 Advocacy 108 October 1 Woman (new) 3 Women (cont) 2 Children (cont) 50 8 Counseling 59 Advocacy 67 November 1 Male (new) 1 Female (new) 1 Female (cont) 1 Child (new) 74 3 Counseling 114 Advocacy 117 December 3 Women (new) 1 Women (cont) 1 Male (cont) 1 Male Child (cont) 1 F Child(New) 173 14 Counseling 172 Advocacy 186 Totals 23 new 14 children 1190 102 counseling 422 Advocacy 524 2015 MY SISTER’S PLACE SAFEHOUSE RESIDENT SUMMARY PO Box 1287 Estes Park, CO 80517 970‐577‐9781 phone 866‐295‐3597 fax 970‐586‐4000 crisis Light & Power Department Memo To: Public Safety, Utilities and Public Works Committee Town Administrator Lancaster From: Reuben Bergsten, Utilities Director Jeff Boles, Water Superintendent ] Date: February 11, 2016 RE: Park Entrance Mutual Pipeline & Water Company Engineering RFP Selection Objective: To inform the PUP Committee of the results of bids received and evaluated for the creation of a preliminary engineering report (PER) and environmental report (ER) for the functional replacement of the Park Entrance Mutual Pipeline and Water Company (PEMPWCo) drinking water distribution system. Present Situation: A preliminary engineering report and environmental report are required to obtain USDA project funding. Proposals from seven consulting firms were reviewed by a team of three Town staff, Ed Schemm from Larimer County and the President of PEMPWCo. JVA Consulting Engineers scored the highest in our technical review and their price proposal was within the project’s budget. Proposal: Staff proposes to begin contract negotiations with JVA to create the reports necessary to obtain project funding from the USDA. Advantages: • JVA’s price proposal was within the project’s budget and is a not to exceed maximum. • JVA was rank as the most qualified firm. • JVA believes they can complete their work by early June. Disadvantages: • The schedule proposed by staff was aggressive. The effected agencies will have up to 30 days to review the reports potentially extending the schedule by 30 days. • The work is assumed to qualify for a categorical exclusion and no review will be required by the State Water Quality Control Division. If this assumption is not correct, the project scope will increase and costs will rise. Action Recommended: Staff recommends conducting contract negotiations with JVA Consulting Engineers which will be presented for approval at the February 23rd Town Board meeting. Budget: The Colorado Department of Local Affairs has awarded this project a grant to fund 50% of the costs. The PEMPWCo owners are funding the other 50%. Level of Public Interest Customers of private water systems are very interested in the success of this process. Interest outside private water systems is very low. Recommended Motion: I recommend that a contract be negotiated between the Town of Estes Park and JVA Consulting Engineers and said contract to be included on the Consent Agenda at the February 23, 2016 Town Board meeting. Utilities Department Report To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Reuben Bergsten, Utilities Director, and Jeff Boles, Water Superintendent Date: February 11, 2016 RE: Water Tap Fee Study Results Objective: To inform the PUP Committee of the results of the water tap fee study and the proposed increase in water tap fees. Present Situation: The water tap fee study has been completed. As described in the attached presentation, the study recommends increasing our water tap fees from $10,713 to $12,514. Budget: No action on the 2016 budgeted revenues is required. Water Tap Fees Objective: To request approval of a tap fee increase Purpose:Provide high quality reliable services for our citizens, rate payers and guests of Estes Park Goal:Fund capital projects related to growth This presentation will: Define tap fees Explain why we have tap fees Review of current system How tap fees are determined Water Tap Fees What is a tap fee? A Tap Fee is a term used by the trades which refers to the costs for the physical connection to the water system as well as the fee to join the system. Why do we have tap fees? Growth pays for growth. When a new customer connection is made, the tap fee covers the cost of the system capacity required for their service. Water Tap Fees Review of current system: First, let’s review the different parts of our water infrastructure. Water Tap Fees -Background RAW WATER The Town has a portfolio of water rights adequate for future growth. Water Tap Fees -Background TREATMENT The Town has two water treatment plants. Water Tap Fees -Background STORAGE The Town has nine storage tanks. Water Tap Fees -Background RAW WATER TREATMENT STORAGE TRANSMISSIONThe Town has 21 miles of water transmission mains (12 inch and larger). The Town has 79 miles of water distribution mains (smaller than 12). DISTRIBUTION GrowthWater Tap Fees = Growth New Multi-Family Residential/ Workforce New Business New Residential Projects and water rights that accommodate growth are funded by system development charges and water right fees. Water Tap Fees How are tap fees determined? •Tap fees are grouped into two categories, water rights and system development charges (SDC). •All our water rights and capital projects are reviewed to determine how they relate to growth. •The dollar value associated with growth is divided by the current excess capacity and future capacity growth. The excess capacity is measured in units of Equivalent Residential Units (ERUs). Water Tap Fees How are tap fees determined? Cont. •It has been six years since the last tap fee increase. The recommended water rights fee for an ERU should increase by $1,870 and the system development fees should decrease by $69 resulting in an increase from $10,713 to $12,514. Water Tap Fees How are tap fees determined? Cont. Why did water rights fee go up? •Northern Colorado Water Conservancy District (NCWCD) manages all the Colorado Big Thompson water. Last year NCWCD Board reduced the initial yield from 60% to 50%. This reduction in supply increases the value of the water. Water Tap Fees How are tap fees determined? Cont. Why did the system development charge go down? •The 2015 master plan projects a smaller future demand at build out than the previous study. The reduction is based on mandates for water efficient fixtures and appliances. The End Questions? PUBLIC WORKS Memo To: PUP Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Date: February 11, 2016 RE: Streets Dump Truck Replacement Objective: To replace the Street Divisions G-46A 1999 International 4800 single axle dump truck with a 2017 International single axle dump truck (chassis and options only, dump bed and equipment attachments will be added at a future date). The replacement truck will be used for Snow Removal Operations as well as hauling materials and debris. Present Situation: The Street Department has budgeted for 2016 for the replacement of G-46A, a 1999 International 4800 single axle dump truck. Proposal: To utilize the 2016 budget amount from the vehicle replacement fund to replace G-46A. This will be accomplished by purchasing the 2017 International 7400 4 Wheel Drive single axle dump truck from MCCANDLESS TRUCK CENTER LLC. for the amount of $95,238.00 (chassis and options), with trade. The Town of Estes Park is utilizing the State of Colorado competitive bid process. The bid for the International truck was from MCCANDLESS TRUCK CENTER LLC. #311000478 for International Trucks. Advantages: • New Vehicle • New Technology • Easier, more efficient operation • Less maintenance costs Disadvantages: • None Action Recommended: Staff recommends the purchase of the 2017 International 7400 4 Wheel Drive single axle dump truck to replace G-46A the 1999 4800 International single axle dump truck for $95,238.00. Budget: $121,980.00 / 635-7000-435-34-42 / Vehicle replacement fund Level of Public Interest Low; New vehicle and equipment replacement. Recommended Motion: Staff recommends to the Town Board the purchase of the 2017 International 7400 4 Wheel Drive single axle dump truck from MCCANDLESS TRUCK CENTER LLC. 16704 East 32nd Avenue Aurora, CO for the cost of $95,238.00 to be included on the Consent Agenda at the February 23, 2016 Town Board meeting. PUBLIC WORKS Memo To: PUP Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Date: February 11, 2016 RE: L&P Dump Truck Purchase Objective: To purchase the Light and Power dump truck (chassis and options only, dump bed and equipment attachments will be added at a future date). The new L&P dump truck will be a 2017 Freightliner M2106 4 Wheel Drive single axle dump truck. The dump truck will be used for L&P Department operations. Present Situation: The L&P Department has budgeted in 2016 for an addition of a 2017 Freightliner M2106 4 Wheel Drive single axle dump truck. Proposal: To utilize the 2016 budget amount from the vehicle replacement fund to purchase the Light and Power dump truck (chassis and options only, dump bed and equipment attachments will be added at a future date). This will be accomplished by purchasing the 2017 Freightliner M2106 4 Wheel Drive single axle dump truck from TRANSWEST TRUCKS for the amount of $108,300.00 (chassis and options). The Town of Estes Park is utilizing the State of Colorado competitive bid process. The bid for the Freightliner truck was from Transwest Trucks #311000482. Advantages: • New Vehicle • New Technology • Heavy work load capabilities for region • Easier, more efficient operation • Less maintenance costs Disadvantages: • Additional Equipment to Town Fleet • Parking and Storage space for additional equipment Action Recommended: Staff recommends the purchase of the 2017 Freightliner M2106 4 Wheel Drive single axle dump truck, (chassis and options only) for $108,300.00. Budget: $150,000.00 / 635-7000-435-34-42 / Vehicle Replacement Fund Dump bed and equipment attachments will be added at a future date. Level of Public Interest Low; new equipment added to L&P Fleet. Recommended Motion: Staff recommends to the Town Board the purchase of the 2017 Freightliner M2106 4 Wheel Drive single axle dump truck, (chassis and options only) from TRANSWEST TRUCKS, Commerce City, CO for the cost of $108,300.00 to be included on the Consent Agenda at the February 23, 2016 Town Board meeting. PUBLIC WORKS Memo To: PUP Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Brian Berg, Parks Maintenance Supervisor Date: February 11, 2016 RE: Wildlife Resistant Trash Cans Objective: To replace all existing Town owned open traditional trash cans with Wildlife Resistant trash cans. The Wildlife trash cans will be in compliance with the Town of Estes Park’s Ordinance #12-15, Wildlife Protection Ordinance. Present Situation: The Parks Department has budgeted in 2016 for the replacement of all existing Town owned open traditional trash cans. Proposal: To utilize the 2016 budget amount from the Parks Fixtures Fund to replace 72 open traditional trash cans. This will be accomplished by purchasing the Wildlife Resistant Trash Cans from BEARSAVER for the amount of $58,916.00 (11 double recycle/trash containers @ $1252.75 unit cost and 61 single trash containers @ $690.75 unit cost and $3000.00 shipping). Advantages: • The Town is in compliance with Ordinance #12-15, Wildlife Protection Ordinance • Trash is protected from wildlife • Wildlife is protected from trash • Cleaner areas with more secured trash containment Disadvantages: • Greater effort is required to empty these containers • Increased capital costs Action Recommended: Staff recommends the purchase of the Wildlife Resistant Trash Cans for the replacement of all existing Town owned open traditional trash cans for the amount of $58,916.00. Budget: $60,000.00 / 101-5200-452-25-03 / Furniture / Fixtures Level of Public Interest High. The Town will be in compliance with Ordinance #12-15, Wildlife Protection Ordinance. The Town is proactive with wildlife protection. Recommended Motion: Staff recommends to the Town Board the purchase of the Wildlife Resistant Trash Cans from BEARSAVER 1390 S. Milliken Avenue, Ontario CA, 91761 for the cost of $58,916.00 to be included on the Consent Agenda at the February 23, 2016 Town Board meeting.