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HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2015-07-09 Thursday, July 9, 2015 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room * Revised 7/6/15 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Conference Center Roof Repair Construction Contract. Mgr. Landkamer b) REPORTS i. Dry Gulch Road Rehabilitation Construction Contract. Mgr. Ash ii. Verbal Updates and Committee Questions.  Pothole Spray Patcher Update. Mgr. McEachern  Scott Ponds Public Meeting Report. Mgr. Ash  Fall River Trail Design Public Meetings. Mgr. Ash  Transit Facility Parking Structure Design Revisions. Consultant McFarland  Visitor Center Restroom Expansion Design. Mgr. Landkamer  CDOT Coordination (Barnes Dance Study). Mgr. Ash  Fish Creek Final Plans for Road and Trail Repairs. Mgr. Ash 5. ADJOURN AGENDA * PUBLIC WORKS Memo To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Jon Landkamer, Public Works Facilities Manager Greg Muhonen, Director of Public Works Date: July 2, 2015 RE: Conference Center Roof 2015 Objective: Re-roof the Conference Center to repair the current condition of the failing roof membrane. Present Situation: The Conference Center roof has been leaking in multiple places and causing damage to the interior of the building. This damage has resulted in numerous stained and replaced ceiling tiles and also damage to the drywall in two significant locations. This is the original roof, which had a fifteen year warranty, and has been in place for twenty-four years. Proposal: Public Works advertised this project in the local paper, as well as in the Loveland and Fort Collins papers. We received interest from several front-range contractors, and had four contractors and one consultant attend the mandatory pre-bid site walks. We also approved the use of three different manufacturers of PVC Roofing Membranes. Public Works has received one proposal to re-roof the Conference Center with similar, or better, quality roofing materials. 1. RTN Roofing Systems, out of Loveland, was the only contractor to submit a qualifying bid on the project, with a bid proposal of $118,700. Action Recommended by Staff: Public Works is recommending that RTN Roofing Systems be awarded the project, using a Duro-Last PVC roofing membrane. Budget: The preliminary project budget for this project was set at $165,000. The Bid Proposal from RTN Roofing was for $118,700. There are two areas of the roof that fall outside of the scope of the membrane system, and will require a coating system to insure the life of these areas. RTN Roofing can also address these issues during the project, but we would need to add approximately $10,000 for these areas. Public Works is recommending a total project budget of $129,000. Level of Public Interest This repair will have a direct impact on the interior operation of this facility. Many groups using this facility had disruption in their use during the rainy May we just encountered. The Conference Director for Rocky Mountain Park Inn has been avoiding using the areas impacted as much as possible, which is not an ideal operating system for them. Sample Motion I move to recommend/not recommend to the Town Board authorizing a $129,000 budget for the Public Works Department to proceed with repairing the Conference Center Roof and Award of Contract to RTN Roofing Systems, to be included on the Consent Agenda at the July 14th, 2015 Town Board meeting. Attachments: Attached with this memo are project pictures submitted for informational purposes only. Existing conditions around the roof drains. The dark spots are leaks, the other picture shows standing water along a parapet wall. Other assorted repairs, not done to manufacturers specifications. Crumbling capstone on the parapet wall in multiple places. Stained and mismatched ceiling tiles, and staining of the drywall and sound fabric. Bowing and stained ceiling tiles, can lights damaged and not being used, drywall damage