Loading...
HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2014-06-12 Thursday, June 12, 2014 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Water Department Master Update. Dir. Bergsten/Supt. Boles ii. Information Technology Update (Verbal). Mgr. Fraundorf iii. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA Town of Estes Park, Larimer County, Colorado, May 8, 2014 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Board Room of Town Hall in said Town of Estes Park on the 8th day of May, 2014. Committee: Chair Norris, Mayor Pro Tem Koenig and Trustee Nelson Attending: Chair Norris, Trustee Nelson Also Attending: Town Administrator Lancaster, Police Chief Kufeld, Municipal Court Judge Brown, Utilities Director Bergsten, Water Superintendent Boles, Managers Fraundorf, and McEachern, Parks Maintenance Worker Berg and Recording Secretary Limmiatis Absent: Mayor Pro Tem Koenig Chair Norris called the meeting to order at 8:05 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Municipal Court Annual Report – Judge Brown presented the Annual Comparison Report, Annual Parking Ticket Revenue Comparison, and the 2013 Parking Ticket Report, which showed an increase of $4,055 in parking ticket revenue. Chief Kufeld attributed the increase to having additional Community Service Officers during the summer season. Trustee Norris inquired about changes in the nature of cases. Judge Brown stated the court has seen an increase in cases related to marijuana, school issues, and Hispanic cases requiring an interpreter. 2. Verbal Updates and Committee Questions - Chief Kufeld updated the Committee on the increase in cases of Driving Under the Influence of Drugs since the passage of Amendment 64, the upcoming Safety Fair, trash patrols completed by the Police Auxiliary, the success of the mediation program, hiring a new police officer, and purchasing a 1995 Ford F750 Incident Command Truck from the Boulder Police Department for $4,000. Trustee Norris inquired about recent hash oil explosions that have taken place throughout the state. Chief Kufeld stated he is not aware of any reports within the Estes Valley and would work with Public Information Officer Rusch to educate the community on the dangers of making hash oil. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Overview of Utilities – Director Bergsten presented an overview of current Utilities Department activities including outstanding bonds for the Light & Power and Water Divisions, the Fire Mitigation Grant application, and spring runoff preparations. 2. Water Department Master RFP Update – Director Bergsten reported the process was delayed in 2013 due to developing a Geographical Information System (GIS) and the increased workload created by the September flood. In 2012 three engineering firms (Frachetti Engineering, HDR and Merrick & Company) were prequalified by the Water Division and the RFP was sent to them with a due date Public Safety/Utilities/Public Works Committee – May 8, 2014 – Page 2 of June 2, 2014. Funding for the Master Plan would be requested as an action item after proposals have been reviewed and a firm selected. 3. Flood Recovery Update – Director Bergsten discussed the Flood Recovery efforts on County Road 43 and Fish Creek Road. A temporary electric line continues to serve all eligible customers along County Road 43. Central Federal Lands would redesign the road prior to the Light & Power Division making any permanent electric line repairs. Fish Creek Road design work and public outreach has been initiated. As a federally funded project, NEPA studies must be completed prior to reconstruction. Initial environmental reviews indicate a Categorical Exclusion for Light & Power and Water efforts may be granted. 4. Information Technology Update – Manager Fraundorf updated the Committee on the donation of 28 used computers to two local non-profit agencies, the installation of two new Police file servers, the Level 3 Fiber Agreement, the progress made on the Century Link fiber contract, and an incoming summer IT intern. The Committee recommended the Level 3 Fiber Agreement for Use of Town Fiber appear as an Action Item at the May 13, 2014 Town Board Meeting. 5. Verbal Updates and Committee Questions – Administrator Lancaster informed the Committee of the loss of redundancy of fiber during the September 2013 flood. Century Link’s fiber was destroyed and there is no intention of replacing it. Only one elevated line of fiber remains which carries all data out of Town,and If lost, all forms of communication from the community would be lost. The Adam’s Tunnel or an emergency relay tower are being investigated by staff as viable alternatives. PUBLIC WORKS. RESOLUTION TO ESTABLISH THE PARKS ADVISORY BOARD. Manager McEachern presented the Resolution to establish a Parks Advisory Board replacing the Tree Board. The new Board would continue to meet Tree City USA standards, thereby maintaining Estes Park’s designation as a Tree City. The new Board would have additional responsibilities associated with the Town’s parks, trails, public art, and educational programs. The Committee recommended establishing a Resolution for the Parks Advisory Board as an Action Item at the May 27, 2014 Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Scott Avenue Retention Ponds Tree Planting – Maintenance Worker Berg informed the Committee of the intent of the Parks Division to plant 70 aspen and 58 cottonwood trees at the Scott Avenue Retention Pond site on May 16, 2014 with support from the Platte River Power Authority, the Eagle Rock School, the Tree Board and Estes Park in Bloom. This project has taken place the last two years and staff hopes to continue expanding the project to improve the area along the multi-purpose trail. The Committee recommended the Scott Avenue Retention Ponds Tree Planting as a Consent Item at the May 13, 2014 Town Board Meeting. 2. Verbal Updates and Committee Questions – Administrator Lancaster informed the Committee the open position of Public Works Director closes on May 9, 2014 and several applications have been received. There would be a three step interview process with staff, local businesses, several Department Heads and the Town Administrator. A decision would be made in early June. There being no further business, Chair Norris adjourned the meeting at 9:14 a.m. Barbara Jo Limmiatis, Recording Secretary Utilities Department Report To: Public Safety, Utilities, Public Works Committee (PUP) Town Administrator Lancaster From: Reuben Bergsten, Utilities Director Date: 12 June 2014 RE: Water Department Master Plan Update Objective: To inform the PUP Committee of the status of the Water Department’s Master Plan. Present Situation: As we neared the proposal deadline it became evident the Town’s expectations required further clarification to ensure we maximized the competitiveness and value to the Town. A conference call was held on the 4th of June. All three of the Water Department on-call engineering firms joined the call. All three firms agreed the call help them better understand the Town’s position. Proposals will be submitted on the 23rd of June. Both Public Works and the Water Department will review the proposals on the 24th. The Town Board will have an action item for the Master Plan at the July 8th Town Board meeting. The action item will allocate 2014 funding for the work. The budget will be revised in December through the annual Supplemental Budget Appropriation Resolution. Budget: Account # 503-7000-580.35-62, WATER SYSTEM MASTER PLAN, amount TBD