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HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2014-05-08 Thursday, May 8, 2014 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room ** Revised: 05/05/14 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Municipal Court Annual Report. Judge Brown ii. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Overview of Utilities (Verbal). Dir. Bergsten ii. Water Department Master RFP Update. Dir. Bergsten/Supt. Boles iii. Flood Recovery Update (Verbal). Dir. Bergsten iv. Information Technology Update (Verbal). Mgr. Fraundorf v. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Resolution to Establish the Parks Advisory Board Mgr. McEachern ii. None. b) REPORTS i. Scott Avenue Retention Ponds Tree Planting. Brian Berg ii. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA * ** MUNICIPAL COURT – TOWN OF ESTES PARK ANNUAL COMPARISON REPORT  Month 2009 New Cases 2009 Receipts $ 2010 New Cases 2010 Receipts $ 2011 New Cases 2011 Receipts $ 2012 New Cases 2012 Receipts $ 2013 New Cases 2013 Receipts $ January  24 3,312 12 1,326 41 3,880 14 2,021 31 3,287 February  15 2,819 12 1,165 26 2,632 11 1,344 18 2,693 March  17 2,355 16 1,780 20 2,867 9 1,023 25 2,590 April  10 2,491 18 2,260 40 3,638 13 1,207 16 2,302 May  48 4,541 30 1,743 34 3,934 14 1,640 18 2,249 June  13 1,263 34 2,430 29 2,858 16 1,745 24 2,226 July  67 6,353 43 4,042 100 7,185 21 1,729 13 1,945 August  42 3,123 31 2,754 50 5,080 49 3,554 46 2,969 September  26 2,017 24 2,246 49 5,114 33 2,827 41 3,900 October  20 3,423 29 3,638 19 1,780 25 2,532 56 6,191 November  49 4,775 46 4,299 29 3,701 41 4,127 59 3,835 December  10 1,974 30 3,509 18 1,993 36 2,910 27 4,232 TOTAL  341 40,446 325 31,192 455 44,662 282 26,659 374 38,419   TOWN OF ESTES PARK  MUNICIPAL COURT    ANNUAL PARKING TICKET REVENUE COMPARISON         2013 . . . . . . . $12,120         2012 . . . . . . .     8,065         2011 . . . . . . . .   8,285         2010 . . . . . . . .    2,945         2009 . . . . . . . .    9,846         2008 . . . . . . . .    7,704         2007 . . . . . . . .    3,541         2006 . . . . . . . .    1,790         2005 . . . . . . . .    4,140         2004 . . . . . . . .    2,730         2003 . . . . . . . .    3,860         2002 . . . . . . . .    3,578         2001 . . . . . . . .       405    TOWN OF ESTES PARK  MUNICIPAL COURT    2013 PARKING TICKET REPORT      Paid Tickets ‐     Monthly          Year‐to‐Date       January  $          0  $          0       February                0                0       March                 0                0       April                50              50       May              500            550       June            2,920         3,470       July           3,875         7,345       August          3,575       10,920       September             915       11,835       October            190       12,025       November              95       12,120       December                  0            12,120          Utilities Department Report To: Public Safety, Utilities and Public Works Committee (PUP) Town Administrator Lancaster From: Reuben Bergsten, Utilities Director Date: 8 May 2014 RE: Water Department Master Plan RFP Update Objective: To inform the PUP Committee of the status of the Water Department’s Master Plan RFP. Present Situation: The Water Department’s existing Master Plan is 29 years old. We had originally planned to start the Master Plan last year; however, to maximize the Town’s expenditure, a well- developed Geographical Information System (GIS) is required. This caused an initial delay. The unforeseen emergency flood response workload then made it impossible to start the Master Plan. At this time our GIS model is well developed and flood recovery along Fish Creek Road is being managed by Larimer County and designed by HDR. In 2012 the Water Department prequalified three engineering firms (Frachetti Engineering, HDR and Merrick & Company). We have sent the RFP to those three firms and expect to see proposals by June 2nd. The proposals will be reviewed by staff and the one most closely meeting the Department’s needs will be selected. Funding for the Master Plan was not allocated in 2014. We will be bringing forward an action item requesting the allocation of funds for this effort. The budget will be revised in December through the Supplemental Budget Appropriation Resolution. Budget: Account # 503-7000-580.35-62, WATER SYSTEM MASTER PLAN, amount TBD. PUBLIC WORKS Memo To: Public Safety, Utilities and Public Works Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Date: May 8, 2014 RE: Resolution to Establish Parks Advisory Board Objective: To have the Town of Estes Park Town Board establish a resolution for a Parks Advisory Board. Present Situation: At present, the Town has a Tree Board that is a required to be a Tree City. It has been communicated that a Parks Advisory Board would serve the community well with the Tree City USA standards and added responsibilities associated with the Town’s parks and trails. Proposal: A Parks Advisory Board would help establish standards, advise on the placement of public art, memorials, permanent installations and locations, standards for planting, invasive plants, noxious weeds and pest control. The committee will continue to support educational programs in the schools and community for river work, clean up, wetlands and re-vegetation. The Parks Advisory Board will continue to be funded with budgetary funds in the amount of $2 per capita to fund a community forestry program to meet Tree City USA standards. Advantages: The Parks Advisory Board will contribute to the community by addressing the following responsibilities: 1) Draft an appropriate Tree Care Ordinance as required by Tree City USA standards for possible adoption by the Board of Trustees. 2) Organize and support the annual Arbor Day observance. 3) Provide for the issuance of any necessary Proclamations for Arbor Day as required by Tree City USA standards. 4) Organize and conduct a community forestry program at a minimum of $2 per capita of Town residents as required by Tree City USA standards. 5) Review and advise the Town Board and Staff on public art, memorials, donations, permanent installations, and locations. 6) If requested by the Town Board or Staff, review and advise standards for plantings, landscaping, and/or design of public parks and trails. 7) Provide information and advice concerning invasive plants, noxious weeds, and pest control. 8) Continue to support educational programs in the schools and the community regarding river work, clean-up, wetlands, education, and support of re-vegetation. 9) Perform any other review and advisory services as directed by the Town Board and/or Town Staff. 10) Adopt bylaws consistent with the Town Policy on bylaws for Advisory Boards. Disadvantages: The expansion of the Tree Board with a larger Board with added responsibilities could have less focus on tree issues and programs. However, the members of the present board have shown their dedication to tree issues and programs and the continuation of Tree City USA standards. Action Recommended by Staff: Public Works staff recommends to the Town Board to pass a resolution to establish a Parks Advisory Board. Level of Public Interest There has been high interest by the public with the Tree City USA involvement in the community with education, planting of trees and community involvement in programs. The Public has also shown interest in public art and memorials, as well as parks and trails. Sample Committee Recommendation: I recommend establishing a Resolution for the Parks Advisory Board to the Town Board, to be included on the Consent Agenda at the May 13, 2014, Town Board meeting. Attachments: Resolution for Parks Advisory Board. 1    RESOLUTION NO. _ -14 A RESOLUTION ESTABLISHING THE PARKS ADVISORY BOARD WHEREAS, the Tree Board has provided advice and sponsored programs for the Town including participation in the Tree City USA Program, organizing and holding the annual Arbor Day observance and Proclamation, and reviewing and providing advisory comments to the Board of Trustees, Town Staff, and the citizens of the Town for tree and landscaping issues; and WHEREAS, the Board of Trustees has determined to reorganize the Tree Board as the Parks Advisory Board including adding additional advisory responsibilities for placement of public art, memorials, permanent installation and locations, and advisory review for standards for planting, invasive plants, noxious weeds and pest control; and WHEREAS, the Parks Advisory Board will continue to support educational programs in the schools and community for river work, clean up, wetlands, education and support of re-vegetation; and WHEREAS, it is necessary to provide for the organization of the Parks Advisory Board and delineation of its responsibilities in this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: 1. Board Organization. a) The Parks Advisory Board shall consist of seven (7) Members appointed by the Board of Trustees. b) Qualification for Membership. Members shall reside within the Estes Valley Planning Area for at least two (2) years and have experience with trees, weeds, public art, trails or park design. Members shall continue to be residents of the Estes Valley Planning Area during their term. c) Member Terms. Members shall be appointed for a three (3) year term. The terms of the Members shall be staggered so that two (2) or three (3) Members are appointed to three (3) year terms each year. Members may serve two (2) or more consecutive terms. Members shall be appointed by the Town Board pursuant to the Town’s Advisory Board policies. Any vacancy of a Member shall be filled by the Town Board for the unexpired portion of the vacated term. 2    2. Responsibilities. The Parks Advisory Board shall have the following responsibilities: a) Draft an appropriate Tree Care Ordinance as required by Tree City USA standards for possible adoption by the Board of Trustees. b) Organize and support the annual Arbor Day observance. c) Provide for the issuance of any necessary Proclamations for Arbor Day as required by Tree City USA standards. d) Organize and conduct a community forestry program at a minimum of $2 per capita of Town residents as required by Tree City USA standards. e) Review and advise the Town Board and Staff on public art, memorials, donations, permanent installations, and locations. f) If requested by the Town Board or Staff, review and advise standards for plantings, landscaping, and/or design of public parks and trails. g) Provide information and advice concerning invasive plants, noxious weeds, and pest control. h) Continue to support educational programs in the schools and the community regarding river work, clean-up, wetlands, education, and support of re-vegetation. i) Perform any other review and advisory services as directed by the Town Board and/or Town Staff. j) Adopt bylaws consistent with the Town Policy on bylaws for Advisory Boards. 3. Budget. The Town Board shall consider, during its annual budgetary process, providing funds in the amount of $2 per capita of residents of the Town for use by the Parks Advisory Board to fund a community forestry program to meet Tree City USA standards. Dated this ____day of______________, 2014. 3    TOWN OF ESTES PARK _____________________________ Mayor ATTEST: ________________________________ Town Clerk PUBLIC WORKS Report To: Public Safety, Utilities and Public Works Committee Town Administrator Lancaster From: Brian Berg, Parks Maintenance Worker III Date: May 8, 2014 RE: Scott Avenue Retention Ponds Tree Planting Objective: Plant 70 aspen trees and 58 cottonwood trees at the Town’s Scott Avenue Retention Pond site. Present Situation: This will be a continuing project with Eagle Rock School, Platte River Power Authority, the Town’s Tree Board, Estes Park in Bloom and the Parks Division. In the last two years we have planted over 80 trees and wish to continue in the upcoming years. Proposal: The Platte River Power Authority has donated $3,250.00 for the purchase of the trees, the Town’s Tree Board has provided $2188.50 for the elk and beaver fencing and the Parks Division will be supplying the soil, mulch and posts. The Parks Division will be leading 30 Eagle Rock students in planting and fencing all the trees on May 16, 2014 as part of their Eagle Serve project day. Advantages:  The trees will aid in natural water filtration, nutrient recycling, wildlife habitat, and ecosystem diversity. Disadvantages:  There will be slight impacts to the vegetation. Action Recommended by Staff: Staff would like the approval of the board to continue to use the Scott Avenue retention pond area for this and future plantings of trees and other woody vegetation to help with the above issues. Budget: $3250.00 donated by Platte River Power Authority; $2188.50 provided by Estes Park Tree Board. Level of Public Interest The first cottonwood planting was initiated by the public, for the interest in shade along the multipurpose trail. It has turned into a multi-organization project that will only expand in the future.