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Home My WebLink AboutMINUTES Town Board 2019-08-27Town of Estes Park,Larimer County,Colorado,August 27,2019 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall in said Town of Estes Park on the 27 day of August,2019. Present:Todd Jirsa,Mayor Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Ken Zornes Also Present:Travis Machalek,Town Administrator Dan Kramer,Town Attorney Kimberly Disney,Recording Secretary Absent:Cody Rex Walker,Mayor Pro Tem Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Norris/Cenac)to approve the Agenda,and it passed unanimously. PUBLIC COMMENTS. Cathy AlpertlTown citizen and Chair of the Community Recycling Committee spoke regarding the effects of the Residential Recycling Center and the glass only recycling. She requested the Town consider covering funds for the glass only recycling as part of the 2020 budget following the depletion of current funds. Mayor Jirsa requested the Community Recycling Committee speak with Town Administrator Machalek regarding the funding request. TOWN BOARD COMMENTS Trustee Norris stated the next Joint Study Session with the Larimer County Board of County Commissioners has been scheduled for September 30,2019 to continue public input of the Intergovernmental Agreement on Estes Valley land use.He stated the Estes Valley Planning Commission met August 20,2019 and approved a change to the Alarado Business Park development plan. Trustee Zornes attended the Open Lands Advisory Board meeting August 22,2019 and the Estes Valley Land Trust breakfast on August 24,2019. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated August 13,2019 and Editor’s Not to the Town Board Minutes dated June 25,2019 regarding Action Item 4 —Ordinance 15-19. 3.Estes Valley Planning Commission Minutes dated July 16,2019 and Study Session Minutes dated July 16,2019 (acknowledgement only). 4.Transportation Advisory Board Minutes dated June 19,2019 (acknowledgement only). 5.Parks Advisory Board Minutes dated July 18,2019 (acknowledgement only). 6.Approval of the Colorado Parks and Wildlife Recreational Trails Program Grant Agreement for Fall River Trail Construction. 7.Estes Valley Board of Adjustment Appointment of Francis (Joe)Holtzman for a term expiring February 28,2022. Board of Trustees —August 27,2019 —Page 2 8.Ratification of the intergovernmental Agreement with CDOT for 2019 Elkstang Bustang Service. It was moved and seconded (Bangs/Zornes)to approve the Consent Agenda,and it passed unanimously. REPORTS AND DISCUSSION ITEMS;(Outside Entities). 1.BRIEFING ON LARIMER COUNTY TRANSPORTATION AND FACILITIES INITIATIVE.Commissioner Kefalas made introductory remarks and stated the Board of County Commissioners approved a resolution to refer the proposed increase to the county sales and use tax to voters in November 2019.Manager Hoffman provided information on the current transportation needs,steps the county has already taken,and additional steps the county plans to take should the tax pass.She highlighted the regional cost of housing,facility needs as displayed in the County Facilities Master Plan,stretched resources,the regional economy, and the regional effort which was initiated in 2018.The Board discussed a resolution of support for the tax measure and determined a resolution would be brought forward to a future Town Board meeting. PLANNING COMMISSION ITEMS:Items reviewed by Planning Commission or staff for Town Board Final Action. 1.ACTION ITEMS: A.ORDINANCE 05-19 AMENDING THE ESTES VALLEY DEVELOPMENT CODE REGARDING THE “PARK AND RECREATION FACILITIES”USE REVISING THE DEFINITION,REVISING THE PERMITfED USE TABLES, AND ADDING SPECIFIC USE STANDARDS.Mayor Jirsa opened the public hearing and Director Hunt presented Ordinance 05-19 and provided an overview of the history of the code amendment.Following previous Board direction,revisions were made regarding private park and recreation facilities, specifically removing hunting and overnight camping as allowed uses.Staff recommended approval of the most recent Exhibit A[Violetj generated as a compromise to previous drafted code amendments.The Board discussed protecting the integrity of neighborhoods and grandfathering of existing public recreation facilities. Richard Ralph/Town citizen and Frank Theis/County citizen spoke in favor of Exhibit A[Red]regarding the need for a clean development code,the initial direction of the proposed code amendment,and community trust in the Town Board. Mayor Jirsa closed the public hearing and the Board discussed staff’s reasoning for the current recommendation,limiting recreational activities by parcel,prohibiting night time recreational activities,and setting a six-month review of the code change.Mayor Jirsa and Trustees Bangs and Cenac spoke in favor of Exhibit A[Violetj citing compromise,clarity,benefits of special reviews to allow discretion,and historical interests and activities of the town. Trustee Zomes spoke in favor of Exhibit A[Red]citing community support. Substitute motion.It was moved and seconded (Zornes/Norris)to approve Ordinance 05-19 with Exhibit A[Red]as originally presented,and it failed with Mayor Jirsa and Trustees Bangs and Cenac voting “No’. It was moved and seconded (Bangs/Cenac)to approve Ordinance 05-19 substituting Exhibit A[Violet]for the exhibit originally presented.and it passed with Trustee Zornes voting “No”. B.SPECIAL REVIEW,SR 19-02 ESTES PARK CHALET EVENT FACILITY, 2625 MARYS LAKE ROAD,MARYS LAKE LODGE HOTEL OWNERS ASSOCIATION,REPRESENTED BY ML PROPERTIES,LLC,MORGAN MULCH.Trustee Bangs recused herself.Mayor Jirsa opened the public Board of Trustees —August 27,2019—Page 3 hearing and Planner Woeber presented the Si Special Review of the Estes Park Chalet Event Facility,which would consist of 3891 square feet,providing a lounge area and outdoor venue for up to 200 guests.Staff sought review from various agencies and recommended the approval of the Si Special Review.Mayor Jirsa closed the public hearing.It was moved and seconded (Norris/Zornes)to approve the Special Review application for the Estes Park Chalet Event Facility,and it passed unanimously with Trustee Bangs “abstaining’. ACTION ITEMS: 1.ACCEPT DELIVERY OF THE AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDING DECEMBER 31,2018.Director Hudson and Randy Watkins of ACM presented the audited financial statements for the year ending December31, 2018.They highlighted the auditing processes and standards,findings of compliance,increases and decreases in revenues,expenses and changes in net position,and enterprise funds.It was moved and seconded (Martchink/Cenac) to accept the Audited Financial Statements for the year ending December31, 2018,and it passed unanimously. 2.APPOINTMENT OF ACM,LLP TO PERFORM THE AUDIT FOR THE YEAR ENDING ON DECEMBER 31,2019.Director Hudson presented the appointment of ACM,LLP to perform the audit for the year ending December 31,2019.He stated ACM,LLP has performed the 2017 and 2018 Comprehensive Annual Financial Report (CAFR)and the re-appointment to perform the 2019 CAFR would be the third year of a five year engagement.It was moved and seconded (Martchink/Norris)to appoint ACM,LLP to perform the audit for the year ending December 31,2019,and it passed unanimously. Whereupon Mayor Jirsa adjourned the meetin 6 p.m. Todd Jirsa, Recording Secretary