HomeMy WebLinkAboutMINUTES Town Board Study Session 2019-06-25RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado June 25,2019
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 25 day of June,2019.
Board:Mayor Jirsa,Mayor Pro Tern Walker,Trustees Bangs,
Cenac,Martchink,Norris and Zornes
Attending:Mayor Jirsa,Mayor Pro Tern Walker,Trustees Bangs,
Cenac,Martchink,Norris and Zornes
Also Attending:Town Adrninistrator Lancaster,Assistant Town Adrninistrator
Machalek,Town Attorney White and Recording Secretary
Disney
Absent:None
Mayor Jirsa called the meeting to order at 5:00 p.rn.
PROCESS FOR BOARD REVIEW OF COMPLIANCE WITH GOVERNANCE
POLICIES.Town Administrator Lancaster presented the draft Governance Policy 1.10
Self-Monitoring of the Board.He detailed The Policy Governance Manual chapter
dealing with Governance Process and the roles and responsibilities of the Board of
Trustees and Mayor.No formal policy exists for evaluating compliance with the
Governance Process and the Board has expressed interest in developing a process for
regular compliance.Governing Policy 1.10 Self-Monitoring of the Board was drafted,
which would provide for regular review of applicable portions of the Governing Policies.
The Board discussed reviewing the effectiveness of the drafted policy and the tirneline
for reviewing compliance.It was determined to add the policy as a consent agenda item
for July 9,2019.
FLOODPLAIN MANAGEMENT TO MAINTAIN COMPLIANCE WITH THE NATIONAL
FLOOD INSURANCE PROGRAM AND COMMUNITY RATING SYSTEM.Manager
Hook presented the discussion on proposed revisions to the Town’s floodplain
regulations.He detailed the Town’s participation in the National Flood Insurance
Program (NFIP)and explained the Community Rating System,which the Town does not
currently participate in.Deficiencies have been found in the Town’s current floodplain
regulation which must be corrected for continued NFIP participation.Additionally,the
Town has received recommendations to employ the Colorado Hazard Mapping Program
(CHAMP)data as the best available data for regulations.Staff proposed developing a
revised floodplain regulation using CHAMP data and to continue efforts in examining
observed flood elevations from the 2013 flood as compared to the 2014 Matrix
hydrology study and 2017 Wright Water Engineers hydrology study.The Board
discussed NFIP participation requirements,benefits of regulating to CHAMP data as
related to Letter of Map Revisions,and sales tax funding for stormwater.It was
determined to further discuss draft regulations at the July 9,2019 Town Board Study
Session.
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
Trustee Norris stated he attended the Colorado Municipal League Annual Conference
where renewable energy,workforce housing,and state and local government
collaboration was discussed.He recommended a Trustee attend the 2019 MRP
National Conference as a representative of the Town.
Trustee Bangs requested the Board consider the process of commissioning a mural in
town.It was determined to employ the same process as other Art in Public Places
projects.
RECORD OF PROCEEDINGS
Town Board Study Session —June 25,2019 —Page 2
Mayor Jirsa stated a Costa Rica exchange students’reception would be held before the
the July 9,2019 Town Board Meeting.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Lancaster stated a discussion of electric vehicle charging in town
and a discussion of building maintenance code would be added to a future Study
Session agenda.
There being no further business,Mayor Jirsa adjourned the eeting at 6:43 p.m./t)
à(imberly D 3erding Secretary