HomeMy WebLinkAboutPACKET Town Board Study Session 2012-02-28* Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the
agenda was prepared.
STUDY SESSION
TOWN BOARD
Tuesday, February 28, 2012
5:30 p.m.
Rooms 202/203
170 MacGregor Ave.
AGENDA
5:30 p.m. Board Compensation.
Ordinance Setting Review Timeline for Future
Board Compensation.
6:30 p.m. Meeting Adjourn – Prepare for Board Meeting.
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Title 2
Administration and Personnel
Chapter 2.04 Board of Trustees
2.04.010 Four-year terms for Trustees
2.04.020 Write-in candidate affidavit
2.04.030 Cancellation of elections
2.04.040 Meeting
2.04.050 Quorum
2.04.060 Action by Board
Chapter 2.08 Committees
2.08.010 Committees
2.08.020 Special committees
Chapter 2.12 Mayor
2.12.010 Four-year term for Mayor
2.12.020 Duty to sign warrants or other instruments; facsimile signature
2.12.030 Vote required
Chapter 2.16 Mayor Pro Tem
2.16.010 Mayor Pro Tem
Chapter 2.20 Mayor and Trustees Compensation
2.20.010 Compensation of Mayor and Board of Trustees
Chapter 2.24 Town Officers
2.24.010 Appointment
2.24.020 Officers' duties
2.24.030 Compensation
Chapter 2.28 Town Administrator
2.28.010 Town Administrator; appointment
2.28.020 Functions and duties
Chapter 2.32 Municipal Court
2.32.010 Municipal Court
Chapter 2.36 Social Security Coverage
2.36.010 Social Security coverage
Chapter 2.40 Fire Chief
2.40.010 Designation
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Chapter 2.04
Board of Trustees
2.04.010 Four-year terms for Trustees.
At each regular election, three (3) Trustees shall be elected to serve four-year terms. (Prior code
§3.1-1; Ord. 6-72 §1(part), 1972; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.04.020 Write-in candidate affidavit.
In any special or regular election of any member to the Board of Trustees, no write-in vote for any
person shall be counted unless an affidavit of intent has been filed with the Town Clerk at least
twenty (20) days prior to the date of the election, by the person whose name is written in, indicating
that such person desires the office and is qualified to assume the duties of that office, if elected. (Ord.
20-91 §1, 1991; Ord. 10-10 §1, 2010)
2.04.030 Cancellation of elections.
In any special or regular election for a member or members to the Board of Trustees, if the only
matter before the voters is the election of persons to office and if, at the close of business on the
nineteenth day before the election there are not more candidates than offices to be filled at such
election, including candidates filing affidavits of intent, the Town Clerk, if instructed by resolution of
the Board of Trustees, shall cancel the election and the candidates shall be deemed elected. (Ord. 20-
91 §2, 1991; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.04.040 Meetings.
The regular meetings of the Board of Trustees shall be held at the Municipal Building, 170
MacGregor Avenue, Estes Park, Colorado, on the second and fourth Tuesday of each and every
month at 7:00 p.m. Special meetings may be called by the Mayor or, in his or her absence, by the
Town Clerk, by written notice of such meeting, to each member of the Board of Trustees. (Prior code
§4.1; Ord. 27-74 §1, 1974; Ord. 6-90 §3, 1990; Ord. 15-97, 1997; Ord. 8-03 §1, 2003; Ord. 10-10 §1,
2010)
2.04.050 Quorum.
Four (4) members of the Board of Trustees shall be a quorum for the transaction of business. No
business shall be transacted except when a quorum is present, but a smaller number may adjourn the
meeting to another time. (Prior code §4.3; Ord. 10-10 §1, 2010)
2.04.060 Action by Board.
All ordinances and all resolutions for the appropriation of money or the entering into of contracts
shall require for their passage the concurrence of a majority of the Board of Trustees. All other
actions of the Board of Trustees upon which a vote is taken shall require the concurrence of a
majority of those present. (Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
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Chapter 2.08
Committees
2.08.010 Committees.
At the first regular meeting following the certification of the results of each biennial election, the
Mayor shall appoint three (3) Trustees to the following standing committees: community
development, public safety, public works and utilities. (Ord. 26-88 §1(part), 1988; Ord. 7-03 §1,
2003; Ord. 10-10 §1, 2010)
2.08.020 Special committees.
Special committees may be established by the Board of Trustees. The Mayor shall appoint all
members of any special committee subject to the approval of the Board of Trustees. (Ord. 26-88
§1(part), 1988; Ord. 10-10 §1, 2010)
Chapter 2.12
Mayor
2.12.010 Four-year term for Mayor.
A Mayor shall be elected to serve a four-year term. (Prior code §3.1-2; Ord. 6-72 §1(part), 1972;
Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.12.020 Duty to sign warrants or other instruments; facsimile signature.
All warrants or other instruments of payment drawn upon the Town shall be signed by the Mayor.
The Mayor may execute, or cause to be executed, all such warrants or other instruments of payment
with a facsimile signature in lieu of his or her manual signature upon his or her compliance with State
statutes pertaining to facsimile signatures. (Prior code §3.1-5; Ord. 14-72 §1, 1972; Ord. 15-97,
1997; Ord. 10-10 §1, 2010)
2.12.030 Vote required.
The Mayor shall have no vote upon any question except in the case of a tie vote. All ordinances
and resolutions adopted authorizing the expenditure of money or the entering into a contract require
the approval and signature of the Mayor before they can become valid. (Prior code §4.8; Ord. 15-97,
1997; Ord. 10-10 §1, 2010)
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Chapter 2.16
Mayor Pro Tem
2.16.010 Mayor Pro Tem.
At its first meeting following the certification of the results of each biennial election, the Board of
Trustees shall choose one (1) of the Trustees as Mayor Pro Tem who, in the absence of the Mayor
from any meeting of the Board of Trustees, or during the Mayor's absence from the Town or his or
her inability to act, shall perform his or her duties. (Prior code §4.2; Ord. 15-97, 1997; Ord. 10-10 §1,
2010)
Chapter 2.20
Mayor and Trustees Compensation
2.20.010 Compensation of Mayor and Board of Trustees.
Prior to the certification of the results of each biennial election the Town Board of Trustees shall
be presented recommended annual compensation for the positions of Mayor, Mayor Pro Tem and
Town Trustee. The recommendations, if any, for adjustments shall be based on compensation
comparisons of other comparable Colorado municipalities provided by the Colorado Municipal
League. For the terms following the results of the 2012 biennial election the compensation shall be
the following:
1) The Mayor shall receive as full compensation for his or her services the sum of seven
thousand five hundred dollars ($7,500.00) per year during each year of his or her term,
payable in equal monthly payments.
2) The Mayor Pro Tem shall receive as full compensation for his or her services the sum of six
thousand five hundred dollars ($6,500.00) per year during each year of his or her term,
payable in equal monthly payments.
3) Each Town Trustee shall receive as full compensation for his or her services the sum of five
thousand five hundred dollars ($5,500.00) per year during each year of his or her term,
payable in equal monthly payments. (Ord. 7-74 §1, 1974; Ord. 9-80 §1, 1980; Ord. 8-86 §1,
1986; Ord. 15-97, 1997; Ord. 3-00 §1, 2000; Ord. 3-08 §1, 2008; Ord. 10-10 §1, 2010)
Chapter 2.24
Town Officers
2.24.010 Appointment.
At its first regular meeting following certification of the results of each biennial election, the
Board of Trustees shall appoint a qualified person as Town Clerk, Town Treasurer, Town Attorney,
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Municipal Judge and Assistant Municipal Judge, and any other officers the Board of Trustees deems
necessary for the good governance of the Town. (Ord. 10-10 §1, 2010)
2.24.020 Officers' duties.
The officers shall have the following duties:
(1) Town Clerk. The Town Clerk shall attend meetings of the Board of Trustees and make a
true and accurate record of all the proceedings, rules and ordinances made and passed by the
Board of Trustees. He or she shall be the custodian of all of the Town's records. The Town Clerk
shall perform such other duties as the Board of Trustees may prescribe. The Town Clerk is
supervised by the Town Administrator and subject to the personnel policies of the Town.
(2) Town Treasurer. The Treasurer shall receive all moneys belonging to the Town and give
receipts therefor, keep the Town books and accounts in such manner as may be prescribed by the
Board of Trustees, keep a separate account of each fund or appropriation and the debts and credits
belonging thereto and sign and pay all warrants and bills approved by the Board of Trustees. All
books and accounts of the Treasurer shall always be subject to inspection of any member of the
Board of Trustees. The Treasurer shall perform all other duties, keep all records and make all
reports that are required by other provisions of this Code or by the laws of the State. The
Treasurer is supervised by the Town Administrator and subject to the personnel policies of the
Town.
(3) Town Attorney. It shall be the duty of the Town Attorney to attend meetings of the Board
of Trustees as directed by the Mayor or the Board of Trustees, to draw all ordinances, contracts
and other instruments when requested to do so, to prosecute or defend all suits brought by or
against the Town, and to render such legal service to the Board of Trustees and other Town
officers as they may require.
(4) Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court. The
Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court shall have all the
powers, authority, duties and shall follow procedures as provided therefor by the laws of the State
and the rules and procedures adopted by the Supreme Court of the State.
(5) Vacancy. In the case of a vacancy in the office of Town Clerk, Town Treasurer or Town
Attorney, the Board of Trustees shall appoint a person for the unexpired term. (Ord. 10-10 §1,
2010)
2.24.030 Compensation.
The Town Clerk, Town Treasurer and any other officers who are employees of the Town shall be
compensated pursuant to the Town's Employment Compensation Schedule. The Town Attorney shall
be compensated in accordance with a Fee Schedule approved by the Board of Trustees. The
compensation of the Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court
shall be set by ordinance annually. (Ord. 10-10 §1, 2010)
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Chapter 2.28
Town Administrator
2.28.010 Town Administrator; appointment.
At its first regular meeting following the certification of the results of each biennial election, the
Board of Trustees shall appoint a qualified person as Town Administrator. In case of a vacancy in the
office of Town Administrator, the Board of Trustees shall appoint a Town Administrator for the
unexpired term. (Ord. 21-75 §1(part), 1975; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.28.020 Functions and duties.
The functions and duties of the Town Administrator shall be as follows:
(1) To be responsible to the Board of Trustees for the efficient administration of all
departments of the Town government;
(2) To supervise the enforcement of all laws and ordinances;
(3) To recommend an annual budget to the Board, to administer the budget as finally adopted
and to keep the Board of Trustees fully advised at all times of the financial condition of the Town;
(4) To recommend to the Board of Trustees for adoption such measures as he or she may
deem necessary; and
(5) To perform such other duties as may be prescribed by ordinance or by direction of the
Board of Trustees.
(6) The Town Administrator shall propose an administrative organization plan of the Town,
which shall be presented to the Board of Trustees for approval. When the plan is approved by the
Board, it shall become the administrative organization plan of the Town, and all Town
administrative procedures and functions shall be carried on in accordance with such plan. (Ord.
21-75 §1(part), 1975; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
Chapter 2.32
Municipal Court
2.32.010 Municipal Court.
There is created a Municipal Court to hear and try all alleged violations of the Town ordinance
provisions. (Ord. 10-10 §1, 2010)
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Chapter 2.36
Social Security Coverage
2.36.010 Social Security coverage.
The Board of Trustees has adopted an ordinance extending the benefits of Old Age and Survivors'
Insurance to its officers and employees. The proper officers of the Town are authorized to continue
making payroll deductions from salaries and to make the required payment by the Town and to do all
other things necessary to continue the coverage of the officers and employees of the Town in the Old
Age and Survivors' Insurance System. (Prior code §3.7; Ord. 10-10 §1, 2010)
Chapter 2.40
Fire Chief
2.40.010 Designation.
The Fire Chief of the Estes Valley Fire Protection District is hereby designated as the Fire Chief
for all duties and responsibilities of a Fire Chief set forth in this Code. (Ord. 10-10 §1, 2010)
Administration Memo
To: Honorable Mayor Pinkham
Board of Trustees
From: Lowell Richardson, Interim Town Administrator
Date: 2/28/2012
Re: Ordinance Setting Review Timeline for Future Board Compensation.
Background:
A review of Town ordinance 2.20.010 “Compensation of Mayor and Board of Trustees”
was presented to the Town Board at the February 14th study session meeting for
discussion. From that meeting staff prepared revisions to the Town’s Municipal Code
section 2.20.010 outlining recommended changes to the code for review and
discussion. Those recommended changes include the following:
1) The Mayor and Board of Trustees compensation shall be reviewed for changes in
conjunction with the biennial election;
2) Any compensation recommendations shall be based on comparisons of other
comparable Colorado municipalities which are provided by the Colorado Municipal
League; and
3) Recommended changes to the current compensation for the Mayor, Mayor Pro Tem and
Trustees are $7500 for the Mayor, $6500 for the Mayor ProTem and $5500 for each
Trustee. This is an annual increase of $1500 per position.
These recommended changes are based on the compensation comparison table
attached. Furthermore, staff recommends if adopted review of compensation of the
Mayor, Mayor Pro Tem and Trustees compensation are completed during off election
years through the Town’s annual budget process and is presented by the Town
Administrator to the Town Board for consideration.
Budget:
N/A
Staff Recommendation:
Table “A”
Trustees/Council Compensation Other Benefits
Steamboat Springs $15,840 Health, Dental, Life – reduced
by 10% to match city-wide
reduction
Breckenridge $9,600 Health
Telluride $9,600 Health
Vail $7,500 Health, Dental, 457
Estes Park (Mayor Pro Tem) $6,500 Health, Dental, 401 and 457
Frisco $6,000
Glenwood Springs $6,000
Gunnison $6,000 457
Durango $5,999.76 Health, Dental, Life and 457
Estes Park $5,500 Health, Dental, 401 and 457
Winter Park $4,800
Crested Butte $3,600
Dillon $3,600 457
Silverthorne $3,600 457
Table “B”
Mayor Compensation Other Benefits
Steamboat Springs $21,096 Health, Dental, Life – reduced
by 10% to match city-wide
reduction
Telluride $18,000 Health
Breckenridge $14,400 Health
Vail $12,000 Health, Dental, 457
Frisco $11,400
Dillon $10,800 457
Winter Park $9,600 (approx)
Silverthorne $9,000 457
Durango $8,999.90 Health, Dental, Life and 457
Glenwood Springs $8,400
Estes Park $7,500 Health, Dental, 401 and 457
Gunnison $7,200 457
Crested Butte $7,200