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Home My WebLink AboutPACKET Town Board Study Session 2012-03-13* Revised NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. STUDY SESSION TOWN BOARD Tuesday, March 13, 2012 4:30 p.m. Rooms 202/203 170 MacGregor Ave. AGENDA 4:30 p.m. 2012 Capital Asset Management Plan. 5:30 p.m. Break for Dinner 6:30 p.m. Meeting Adjourn – Prepare for Board Meeting. Community Services C.A.M.P.2012 Budget Itemsdifi iItem Type (new/replace/extend)Budget Justification1)Fairgrounds Stall BarnsReplace $600,000Address failing infrastructure/provide economic growth/ continue Stanley Park Redevelopment plan2)(A) Museum Storage FacilityNew $200,000 Ensure preservation of Town owned historic artifacts3)Visitor Center Structural RepairsExtend $50,000 Building Preservation4)Visitor Center Extend $30,000 To protect exterior of )Exterior StainpbuildingTotal $880,000 Community Services C.A.M.P.2012Non‐Funded2012 Non‐Funded Budget ItemsItem Type (new/replace/extend)Budget Justification1)RockSide/HixNew$75 000Buildingpreservation/1)Rock Side/Hix CabinNew$75,000Building preservation/ Exhibit Feature2)(B) Museum Master PlanNew $50,000 Planning$3)(C) Stanley Manor New$200,000 Preserving our unique character and historyTotal $325,000 Fairgrounds Stall BarnDepartment: Community Services/FairgroundsDescription:StallBarnsProject Description: Build new stall barns with 100 horse stalls for 2012. Demo 100 single stall barns Description: Stall BarnsUseful Life: 30 yearsCapital Program: Replace AssetJustification: This project addresses failing infrastructure, provides located on the southeast side of fairground property. Stall barns will be built on the northwest section of the property, north of the new parking lot. This project will reduce liability of storing horses in 50 year old stalls. g,peconomic growth, and continues forward with the Stanley Park Redevelopment plan.However, demo of the existing stalls mush coincide with building replacement stalls, i.e. build 100 stalls demo 100 stalls.FundingSource2012TotalsFunding Source2012TotalsCRF $600,000 $600,000Annual Total: $600,000 $600,000Est. Cost: $600,000 Fairgrounds Stall Barn (A) Museum Storage FacilityDepartment: Community Services/MuseumProject Description: To preserve historic Town owned artifacts within the confines of the Museum operation /Description: Special needs storageUseful Life: 40 yearsCapital Program: New assetJustification: Ensure preservation of pby providing a climate controlled storage facility.pTown owned historic artifactsFunding Source2012 2013 2014 2015 2016 2017 TotalsOther (EPMF&F)$0 $0 $0 $0 $1,000,000(Assumed)$0 $1,000,000CRF $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000AnnualTotal:$200,000 $250,000 $250,000 $250,000 $1,250,000 $250,000 $2,450,000Est. Cost:$2,900,000 Museum Storage Facility (B) Museum Master PlanDepartment: Community Services/MuseumProject Description: Hire a consultant to master plan the Museum and Senior Center for future growth and /Description: Master plan Museum and Senior CenterUseful Life: N/ACapital Program: New assetguse taking into account Town owned property and the Stanley Park Redevelopment Plan.pgJustification: Planning for a sustainable infrastructureFunding Source 2012 TotalsOther $0 $0CRF $0 $0Annual Total: $0 $0Est. Cost: $50,000 (C) Stanley Manor/G. Brown HouseDepartment: Community Services/MuseumProject Description: Purchase the Stanley Manor and use the historic home as a historic site for the Museum /Description: Stanley Manor as historic SiteUseful Life: TBDCapital Program: New assetdepartment and use any outlying buildings or property for storage or for building a storage facility.pgJustification: Preserving our unique character and historyFunding Source2012 2013 2014 2015 2016 2017 TotalsSourceOther $0$0$0$0$0 $0$0CRF $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,450,000AnnualTotal:$200 000$250 000$250 000$250 000$250 000$250 000$1 450 000AnnualTotal:$200,000$250,000$250,000$250,000$250,000$250,000$1,450,000Est. Cost:$2,400,000 (C) Stanley Manor/G. Brown House Rock Side/Hix CabinDepartment: Community Services/MuseumProject Description: Move 1889 cabin from Hix property (475 W. Wonderview Ave.) to Museum /Description: Move historic cabin to MuseumUseful Life: TBDCapital Program: New assetpp y()property to be preserved and outfitted for exhibit opportunities.pgJustification: Preserve our unique character and historyFunding Source 2012 TotalsOther (EPMF&F) $0 $0CRF $0 $0Annual Total: $0 $0Est. Cost: $75,000 Rock Side/Hix Cabin Visitor Center Structural RepairsDepartment: Community Services/Visitor ServicesProject Description: To replace the splitting support beams in the Visitor Center to preserve the structural /Description: Building MaintenanceUseful Life: Capital Program: Replace AssetJustification: Building preservationpintegrity of the building.gpFunding Source2012 TotalsSourceCRF $50,000 $50,000AnnualTotal:$50,000 $50,000Total:Est. Cost: $50,000 Visitor Center Structural Repairs Visitor Center Exterior StainDepartment: Community Services/Visitor ServicesProject Description: Stain the exterior of the Visitor Center to protect the exterior / wood and to help /Description: Building MaintenanceUseful Life: Capital Program: Replace AssetJustification: To protect exterior of VCp/ppreserve the life of the building.pFunding 2012 TotalsSourceCRF $30,000 $30,000AnnualTl$30,000 $30,000Total:Est. Cost: $30,000 03/13/12 Budget Current (Mar 12)Description20112012201220132014201520162017Beginning Balance $2,543,450 $3,031,795$3,031,795 $1,886,023$1,951,023 $2,776,023$3,601,023 $4,426,023REVENUES/SOURCES OF CASHInterest 9,000 15,000 15,000 25,000 25,000 25,000 25,000 25,000Miscellaneous 750000000Grants 1,624,7500000000Transfers from General Fund ('09 = GF/CLF) 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000Total Revenues 2,433,825 815,000 815,000825,000 825,000 825,000 825,000 825,000EXPENSES/USES OF CASHPersonnel 50,7240000000O&M Expenditures Engineering 112,7660000000 Total O&M Expenditures 112,7660000000CAPITAL BUILDINGS Stall Barns Phase III 0 600,000 600,00000000 Police Dept Entrance remodel 040,00040,00000000 Barn W re‐roofing 0 50,000000000 CVB Building ‐ visitor center upgrade 050,00050,00000000 Signalization ‐ Wiest Crossing 050,000000000 Kiowa Ridge 00000000ElmRoadmitigation00977,50000000PROJECTEDTOWN OF ESTES PARKCOMMUNITY REINVESTMENT FUNDStatement of Revenue, Expenditures and Fund Balance Elm Road mitigation00977,50000000 Parking structure ($4.3m project) 0 0 40,000 760,0000000 Museum options Hix cabin ($75,000)00000000 Museum Master Plan ($50,000)00000000 Stanley Manor ($200,000)00000000 Total Buildings 0 790,000 1,707,500 760,0000000 EQUIPMENT Streets 181,204 39,077 39,07700000 Walkways & Bikeways 10,4780000000Park Improvements 5,4820000000 Storm drainage (master plan) 216,6670000000 Federal Grants ‐ CMAQ 1,353,5180000000 Federal Grants ‐ NEPA 14,643 214,193 214,19300000 Total Equipment 1,781,991 253,270 253,27000000 Total capital 1,781,991 1,043,270 1,960,770 760,0000000Total Expenditures 1,945,4811,043,270 1,960,770 760,0000000Net cash flow 488,344(228,270) (1,145,771)65,000 825,000 825,000 825,000 825,000Ending Fund Balance $3,031,795 $2,803,524$1,886,023 $1,951,023$2,776,023 $3,601,023$4,426,023 $5,251,023Commitments SOPA 217,125 217,125000000 cumulative 651,375 868,500000000 Museum storage facility 0 200,000 200,000 250,000 250,000 250,000 250,000 250,000 cumulative 0 200,000 200,000 450,000 700,000 950,000 1,200,000 1,450,000 reduces avaialble CRF to: $2,380,420 $1,735,024 $1,686,023 $1,501,023 $2,076,023 $2,651,023 $3,226,023 $3,801,023