HomeMy WebLinkAboutPACKET Town Board Study Session 2012-03-27* Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the
agenda was prepared.
STUDY SESSION
TOWN BOARD
Tuesday, March 27, 2012
4:30 p.m.
Board Room
170 MacGregor Ave.
AGENDA
4:30 p.m. Capital Asset Management Plan.
- SOPA/FOSH Fund Update.
- 5-Year Plan
- Complete 2012
5:30 p.m. Break for Dinner
6:30 p.m. Meeting Adjourn – Prepare for Board Meeting.
Administration Memo
To: Honorable Mayor Pinkham
Board of Trustees
From: Lowell Richardson, Interim Town Administrator
Date: 3/27/2012
RE: SOPA/FOSH Updates
Background:
Bob Gunn, President of SOPA, hand delivered a letter to me dated March 12, 2012
notifying the Town of Estes Park that SOPA wishes to terminate the Memorandum of
Understanding (MOU) between the Town of Estes Park and SOPA as allowed under
section J. of the MOU. After consultation with the Town’s attorney this letter of
notification takes effect and terminates the MOU on April 12, 2012. This notification of
termination voids all current financial obligations between SOPA and the Town of Estes
Park.
As such, there are two financial components of this MOU that will require future
consideration by the Town Board; 1) Disbursement of the FOSH funds and 2) Potential
reallocated uses of the $858,500 currently reserved within the Community
Reinvestment Fund for construction of a performing art center. A review of the FOSH
agreement revealed within the original FOSH agreement executed May 14, 2002 and
an amendment to the agreement executed May 9, 2006 a component addressing
disposition of the funds. In the original FOSH agreement paragraph 3. Section C. 1 and
2. states:
C. In the event the Town determines, within the original 5 (five) year period, that a facility
is not feasible, the Town then shall have the following options with regard to the funds.
1) Donate the funds to any non-profit organization whose primary focus is within the
Estes Valley and whose non-profit purpose involves the performing arts.
2) If the Town determines, in its sole discretion, that there is no appropriate
organization within the Estes Valley which provides support for the performing
arts, the Town may donate the funds to such an organization located within the
Northern Colorado area.
Subsection C. 1 speaks to a singular Estes Valley non-profit to receive these funds in
the event a performing art center is not constructed. In discussion with Town Attorney
White it is his opinion there is nothing legally restricting the Town Board from disbursing
these funds to more than one non-profit if the Board so desires. It should be noted the
amended agreement executed May 9, 2006 extended the life of the original agreement
to May 9, 2014. Attachments include the original FOSH agreement, the amended FOSH
agreement, the letter of termination submitted by SOPA and the SOPA MOU for review.
Budget:
N/A
Staff Recommendation:
Staff recommends revisiting the issues regarding use of the FOSH funds and use of the
CRF funds at a future Town Board study session, possibly in May or June of 2012. At
that time staff will provide the Board with a series of options for final disposition of funds
associated with the SOPA MOU.
Sample Motion:
N/A
AGREEMENT
This Agreement between the Friends of Stanley Hall,Inc~,a Colorado [pProfit
Corp'oration (IIFOSH II )and the Town of Estes Park (the IIT owQ II)made this thday
of ~.,2002.
WITNESSETH
1.FOSH was organized in 199.1:.for the purpose of soliciting funding for the
purpose of supporting the cultural and performing arts within the Estes Park
Area.
2.As part of the above stated purpose,FOSH solicited and obtained funds for the
renovation of Stanley Hall.
3.Due to factors beyond the control of FOSH and the Town,Stan ley Hall is not
available for renovation by the Town and FOSH.
34
4.FOSH has at its disposal approximately $lf1-~LJ3,f-:-FOSH wishes to make these
funds available to the Town for use by the Town for the promotion and
development of cultural and performing arts within the Estes Valley.
5.The Town is willing to accept these funds pursuant to the terms and conditions
of this Agreement.
NOW THEREFORE,IN CONSIDERATION OF THE ABOVE RECITALS AND FOR
OTHER GOOD AND VALUABLE CONSIDERATION,THE PARTIES AGREE AS
FOllOWS:
1.Within 3..tL days of the date of this Agreement,FOSH shall transfer to the Town
the sum oft..4-;~43S~Said funds shall be transferred to the Town by FOSH
free and clear of any claims,liens,or encumbrances.The funds transferred shall
be subject to the terms and conditions of this Agreement.
2.The Town agrees to accept said funds from FOSH.Upon receipt of the funds,
the Town shall segregate these funds from all other funds of the Town.
,--
3.The Town shall use said funds as follows:
a.As partial funding for the design and construction of a facility for the
presentation of performing arts.Said facility may be a part of or
combined with other uses in a multi-purpose facility.Said facility may
be either an indoor or partially enclosed facility.The Town may be the
sole owner or lessee of the faci Iity and/or the Town may partner with
another entity for the design,construction,and operation of the facility.
b._The Town shall have four (4)years from the date of this Agreement to
.determine whether or notthe facility,as described in paragraph (a)above
is feasible.Said decision shall be in the sole discretion of the Town.If
the Town does determine within said four (4)year period that such a
facility is feasible,the Town shall have a total of seven (7)years from the
date of this Agreement to design and substantially complete construction
of said facility and use the FOSH funds for said facility.
c.In the eventthe Town determines,within the original four (4)year period,
that a facility is not feasible,the Town then shall have the following
options with regard to the funds.
1)Donate the funds to any nonprofit organization whose
primary focus is within the Estes Valley and whose nonprofit
purpose involves the performing arts.
2)If the Town determines,in its sole discretion,thatthere is no
appropriate organization within the Estes Valley which
provides support for the performing arts,the Town _may
donate the funds to such an organization located within the
Northern Colorado area.
4.All of the funds shall be disposed of by the Town pursuant to this Agreement
within seven (7)years of the date of this Agreement.
5.This Agreement contains the entire understanding of the parties.Any
amendments or modifications hereto shall be in writing and executed by both
parties.
6.In the event of any default by either party in the terms and conditions hereof,the
non-defaulting party shall give the defaulting party ten (10)daysl notice in
writing of said default.If said default is not cured within said 1O-day period,the
-2-
•l -"J
non-defaulting party shall be entitled to begin legal proceedings,including an
action for specific performance and/or damages.Damages shall include all
reasonable attorneys fees and court costs incurred by the non-defaulting party.
7.All notices,demands or other documents required or desired to be given,made
or sent to either party,underthis Agreement shall be in writing,shall be deemed
effective upon mailing or personal delivery.If mailed,said notice shall be
mailed,postage prepaid as follows:
Town of Estes Park
Attn:Town Administrator
P.O.Box 1200
Estes Park,Colorado 80517
IN WITNESS WHEREOF,these parties hereby execute this Agreement.
TOWN OF ESTES PARK
ATIEST:
~Q/vl
TOWN CLERK I et?Y~.-vL
-3-
AMENDMENT TO AGREEMENT
This Amendment to the Agreement between the Friends of Stanley Hall,Inc.a
Colorado Non-profit Corporation ("FOSH")and the Town of Estes Park (the "Town")
made this 9~day of MA-'i ,2006.
WITNESSETH
1.POSH and the Town entered into an Agreement dated May 14,2002.
2.The parties wish to extend the date for the Town to make a determination as to the
feasibility of the construction of a performing arts facility and extend the date for the
completion of the construction of said facility for an additional one (1)year period.
NOW THEREFORE,IN CONSIDERATION OF THE ABOVE RECITALS AND
FOR OTHER GOOD ANP VALUABLE CONSIDERATION,THE PARTIES
AGREE AS FOLLOWS:
1.Paragraphs 3 and 4 of the Agreement dated May 14,2002 between POSH and the
Town shall by amended in theit entirety to read as follows:
'..•.,."','
3.The Town shall use said funds as follows:
a.As partial funding for the design and construction of a facility for the
presentation of performing arts.Said facility may be a part of or combined with
other uses in a multi-purpose facility.Said facility may be either an indoor or
'~partially enclosed facility.The Town may be the sole owner or lessee of the
.{a.~ilit:yaoAIor the.':f?wtl may partner with another entity for the design,
§'tt)ffsmcfi6~}.and·;bperafion of the facility.
b.The Town shall have 5 (five)J.years from the date of this Agreement to dei:et:inine
whether or not the facility,as described in paragraph (a)above is feasible.Said
decision shall be in the sole discretion of the Town.If the Town does determine.
within said 5 (five)year period that such a facility'"is'fea&ible,.,theTownshau;Jla~e
a total of 8 (eight)years from the date of this Agreement to design and ij
substantially complete construction of said facility and use the POSH funds for
said facility.
c.In the event the Town determines,within the original 5(five)year period,that a
facility is not feasible,the Town then shall have the following options with regard
to the funds.
1)Donate the funds to any non-profit organization whose primary focus is
within the Estes Valley and whose non-profit purpose involves the
performing arts.
l "2)If the Town determines,in its sole discretion,that there is no
appropriate organization within the Estes Valley which provides support
for the performing arts,the Town may donate the funds to such an
organization located within the Northern Colorado area.
4.All of the funds shall be disposed of by the Town pursuant to this Agreement
within 8 (eight)years of the date of this Agreement.
2.All of the terms and conditions of the Agreement dated May 14,2002 between the
parties shall remain in full force and effect.
IN WITNESS WHEREOF,there parties hereby execute this Agreement:
~mc
By:
TOWN OF ESTES PARK
Memorandum of Understandin g
between the Town of Estes Par k
and the Supporters of the Performing Arts, Inc .
Revised April 28, 200 9
This amended Memorandum of Understanding (MOU) is being executed by th e
parties listed below :
1.The Town of Estes Park, Colorado (the "Town")
2.The Supporters of the Performing Arts, Inc . ("SOPA")
A. Purpos e
This MOU establishes and delineates the responsibilities and understanding s
between the two parties regarding the location, construction and operation o f
the proposed Performing Arts Facility (the "Theater") to be located on a
portion of the Stanley Park Fairgrounds owned by the Town .
B . SOPA's Role and Responsibilit y
1.SOPA has completed the preliminary design of the Theater a s
more fully set forth on the conceptual plan dated June 15, 2007 an d
updated on March 2, 2009 . Based on this conceptual plan, SOP A
has estimated that the construction cost of the Theater is estimate d
to be $5,000,000 .00 . SOPA shall raise 100% of the constructio n
cost of the Theater . In the event that the design of the Theater i s
changed and/or estimates of construction costs increase, SOP A
shall be responsible for raising funds necessary to cover an y
design changes and/or increase in estimated construction costs .
2.Upon completion of the Theater, SOPA shall be responsible for th e
operation and management of the Theater . SOPA shall be entitled
to all operating revenues and shall be responsible for all operatin g
expenses .
C . The Town's Role and Responsibilit y
1.The parties have agreed on a building site located on the Stanle y
Park Fairgrounds . The Town shall provide the site on th e
southeast portion of the Stanley Park Fairgrounds . A map of sai d
site is attached hereto as Exhibit A and incorporated herein b y
reference .
2.The Town shall be responsible for providing all necessary sit e
preparation for construction of the Theater . This site preparatio n
shall include, but not be limited to, grading, drainage, utilities an d
Page 1 of 4
Memorandum of Understandin g
between the Town of Estes Par k
and the Supporters of the Performing Arts, Inc .
Revised April 28, 200 9
vehicular access . The Town shall be responsible for the design ,
construction, and installation of all necessary parking facilities fo r
the Theater .
3.The Town shall use the then current balance of the funds from th e
Theater Fund for construction of the Theater . SOPA shall b e
entitled to credit the amount of funding available for construction b y
an amount equal to the balance of the Theater Fund held by th e
Town .
4.Upon the raising of the 100% of the construction costs by SOPA ,
the Town shall be responsible for the construction of the Theater .
5.Upon the completion of the construction of the Theater, the Tow n
will subsidize operation and maintenance of the Theater by SOPA
in an amount not to exceed $217,000 per year which is th e
anticipated annual operating loss projected in the pro-form a
operating revenue and expense scenario prepared by AM S
Planning and Research dated December 9, 2008 .
D .Cost Update s
The parties understand and agree that it is necessary to continue to revie w
and update the cost of the Theater including construction cost, cost of sit e
preparation, parking and estimates of operating revenue and expenses . The
parties agree that during the term of this MOU to review and update all cost s
at least semi-annually . The cost of the review and update shall be th e
responsibility of the Town and funded by the Theater Fund .
F . Governmental Immunity
The parties agree and understand that the Town is relying on and does no t
waive, by any provision of this Agreement, the monetary limitations or term s
(presently One Hundred Fifty Thousand and 00/100 Dollars ($150,000) pe r
person and Six Hundred Thousand and 00/100 ($600,000) per occurrence) o r
any other rights, immunities, and protection provided by the Colorad o
Governmental Immunity Act, Section 24-10-101, C .R .S ., as from time to tim e
amended, or otherwise available to the Town or any of its officers, agents o r
employees .
Page 2 of 4
Memorandum of Understandin g
between the Town of Estes Par k
and the Supporters of the Performing Arts, Inc .
Revised April 28, 200 9
G . Current Year Obligation s
The parties acknowledge and agree that any payments provided for by th e
Town or requirements for future appropriations by the Town shall constitute
only currently budgeted expenditures of the Town . The Town's obligation s
under this agreement are subject to the Town's annual right to budget an d
appropriate the sums necessary to provide the obligation set forth herein . N o
provision of this agreement shall constitute a mandatory charge o r
requirement in any ensuing fiscal year beyond the then current fiscal year o f
the Town . No provision of this agreement shall be construed or interpreted a s
creating a multiple fiscal year direct or indirect debt or other financia l
obligation of the Town within the meaning of any constitutional or statutor y
debt limitation . This agreement shall not directly or indirectly obligate th e
Town to make any payments beyond those appropriated for the Town's the n
current fiscal year.
H.Notic e
Any notice required or permitted by this agreement will be deemed effective
when personally delivered in writing or three (3) days after notice is deposite d
with the U .S . Postal Service, postage prepaid, certified, and return receip t
requested, and addressed as follows :
The Supporters of the Performing Town of Estes Par k
Arts, Inc .Attn : Town Administrato r
P 0 Box 3077 P 0 Box 120 0
Estes Park, CO 80517 Estes Park, CO 8051 7
I.Future Agreemen t
Upon SOPA's completion of raising 100% of the construction costs as se t
forth in Section B above, the parties shall enter into an Agreement settin g
forth all of the rights, responsibilities and duties for the construction of th e
Theater by the Town and the subsequent operation and maintenance of th e
Theater by SOPA .
J.Terminatio n
Each Party may terminate this agreement upon giving the other party thirt y
(30) days written notice .
Page 3 of 4
Memorandum of Understandin g
between the Town of Estes Par k
and the Supporters of the Performing Arts, Inc .
Revised April 28, 200 9
l f\ Pis &.Dat e
The Supporters of Performing Arts, Inc .
..~~L-w ~IcoG1~5
=, illii . Pinkham Date
aya "
own:af stes Park
Page 4 of 4
ADMINISTRATION Memo
To: Honorable Mayor Pinkham
Board of Trustees
Lowell Richardson, Interim Town Administrator
From: Steve McFarland, Finance Officer
Date: March 27th, 2012
RE: Five Year Plan/Complete Additional 2012 CAMP requests
Background:
The following is the second part to the CAMP presentation made March 13th, 2012 at
the Town Board Study Session, in which time components of the CAMP were
discussed. Those items discussed were unfunded 2012 capital project requests
submitted after the 2012 capital projects had been approved by the Town Board. Due to
the length of the presentations staff was unable to present all of these requests.
Therefore, staff is prepared to present the remaining 2012 unfunded request
presentation regarding alternatives to the Museum Storage facility and the five year
Capital Improvement Program.
In part, the five year plan examines possible future capital projects by fund and
forecasted revenues to those specific funds. Staff understands these forecasted
revenues fall short of the possible project costs associated with capital project but it is
the intent of this presentation to identify those projects requiring additional funding
sources to complete the complete and to determine if the Board desires to continue to
explore a particular project.
March 27, 2012 Study Session Goals
Staff’s goal for the March 27, 2012 Study Session is to:
1. Provide an overview of the Capital Improvement Program opportunities from
2012-17;
2. Provide financial information of the capital projects listed in the CRF; and
3. Review the most current (2012-13) project opportunities that were not reviewed
in the March 13, 2012 Study Session.
Below is a fund by fund overview forecasted out over a five year period (2013-2017) to
provide the Board with an overview the Capital Improvement Program in relationship
their revenue funding sources starting with:
General Fund
The 2012 Budget (pps. 33-34), approved in November 2011, forecasted a 2011 ending
(unrestricted) fund balance percentage of 35%. Current data shows an estimated 2011
ending fund balance percentage of 45%:
Revenue increases came primarily from sales tax. Expense reductions were the result
of both budget savings/reductions and expenses deferred to the 2012 Budget (rollovers,
STIP monies returned to fund balance).
The Finance Department maintains a report that forecasts General Fund activity
through 2017, utilizing revenue/expense trends, cost of living index and prevailing
interest rates. Fund balance percentage estimates for 2012-17 are 32%, 33%, 32%,
30%, 28% and 27%, respectively. The downward trend is ultimately unsustainable, but
is gradual enough that will allow for consideration of revenue/expenditure/program
alternatives.
GENERAL FUND
Est. Projected
Description: ($x,000) 2011 2012 2013 2014 2015 2016 2017
Beginning Balance* $5,526 $4,889 $3,933 $3,911 $3,808 $3,687 $3,557
Total Revenues 11,465 11,412 11,718 11,892 12,123 12,384 12,614
Total Expenditures 8,580 9,826 9,590 9,845 10,095 10,363 10,626
Total Transfers Out* 3,523 2,542 2,150 2,150 2,150 2,150 2,150
Net cash flow (638) (956) (21,590) (103,215) (121,552) (129,424) (162,291)
Ending Unreserved Fund Balance $4,889 $3,933 $3,911 $3,808 $3,687 $3,557 $3,395
General Fund fund balance % 45% 32% 33% 32% 30% 28% 27%
*Catastrophic Loss Fund amount of $1,277,000 included
GENERAL FUND COMPARISON: 12/31/2011
($x,000 omitted)
Budget 2012 current
2011 2011
Beg Fund balance* $4,249 $4,249
Revenues 11,240 11,465
Expenditures* 11,457 10,825
(216)640
End Fund balance $4,032 $4,889
Fund balance % 35% 45%
*(Catastrophic Loss not included - $1,277,000)
General Fund revenues were estimated by component (sales tax, property tax, fees,
etc.). Expenditures were estimated by department using the 2012 Budget as the base.
No changes in staffing were considered. Capital Improvement Projects funded directly
from the General Fund include the Street Improvement Program (STIP) and the
Community Reinvestment Fund (CRF).
STIP
Projected funding for STIP increases from $450,000 (2013) to ~$500,000 (2017). This
is consistent with other forecasted expenditure trends.
There are approximately 57 road miles in Estes Park, depreciating over 30-40 years.
Recent estimates forecast 2.5-3.0 inch overlay over 15 miles of road would cost
$10,000,000, averaging out to $670,000/lane mile. This extrapolates to $38,190,000
(57 lane miles x $670,000/lane mile). With depreciation set at 40 years, this results in
~$950,000/year needed for the STIP in order to maintain existing road condition.
Community Reinvestment Fund (CRF)
The 2012 Budget (pg 87) forecasted a beginning fund balance of ~$2,464,000, which
has been updated to ~$2,600,000 (03/01/12). Annual General Fund transfers of
$800,000 coupled with modestly forecasted interest income result in an additional
$4,940,000 being added to CRF by 12/31/17.
Some changes have occurred in regards to 2012 Budgeted expenditures (including
discontinued projects, and rollovers). Total 2012 expenditures are now forecasted to be
~$945,000, rather than the originally budgeted $790,000. Attachment 1 reports the
above information along with a listing of potential CRF projects.
Budgeted/pre-existing 2012 projects were not emphasized in the March 13, 2012 Study
Session. Emphasis was placed on discussing new opportunities/challenges that have
arisen since the 2012 Budget approval. This included Elm Road, Kiowa Ridge, and the
Parking Structure. Some clarification was required as to what was approved by Town
Board at the June 14, 2011 meeting. Page 4 of the minutes reports:
“to approve the commitment letter to CDOT and CASTA for future consideration of grant
funding for the expansion of the transit parking at the CVB”.
2012 CAMP MUSEUM-RELATED CONSIDERATIONS
“Rock Side” Cabin (Hix Cabin)
The Rock Side Cabin, located at 475 W. Wonderview Avenue, is owned by Frank Hix.
In a letter dated November 26, 2011 to Mayor Pinkham, Mr. Hix offered to donate the
structure to the Town for use at the Estes Park Museum. There is no urgency on the
part of Mr. Hix for acceptance or decline of this donation.
F.O. Stanley had stayed at the Rock Side Cabin when he first visited Estes Park in
1903. Mrs. Hix, a board member of the Stanley Museum, has suggested that, should
the Stanley Museum Board decide to donate certain Stanley-related artifacts to the
Estes Park Museum, the cabin would be an apt venue for their display. (The Stanley
Board has not yet decided whether to enter into negotiation with the Town regarding
acquisition of the artifacts.)
Museum Manager Fortini has prepared an extensive assessment outlining the history of
the cabin and the pros and cons (see below) of moving it to the Estes Park Museum
grounds. That report is available on request. Briefly, the 1889 log building has retained
its architectural integrity. Staff, with the Hixes’ permission, obtained a preliminary ruling
from the Colorado Historical Society that the structure is eligible for the State Register of
Historic Places. (Were the structure to be moved from its original location, State
Historical Society staff would need to rule on whether it could remain on the State
Register.) State Register-listed structures are eligible for competitive State Historical
Fund matching grants for things like HVAC, security cameras and other items related to
the professional display of museum artifacts.
Pros Cons
Might be State Register-eligible if registered
before move (based on architectural
significance)
If moved, would definitely not be National
Register-eligible. May or may not remain State
Register-eligible.
If State-Registered, must conform to Secretary
of the Interior standards for construction repairs,
etc.
Stanley lived there for two summers Not a period of significance for Stanley’s
“productive life”
Appears movable (would have to be
assessed to see if it is movable)
If moved, it is out of context and original setting.
Added asset to Museum/additional
attraction
Not essential for housing Stanley artifacts if
acquired; Museum could rework existing space
on Fourth Street and/or at Hydroplant.
Would allow for extra exhibit space Must retrofit to accommodate appropriate
environment for exhibit display (HVAC design
and engineering fee)
Needs operating funds (for HVAC, Electric, pest
management, security, cleaning, etc.) and
continual maintenance
Initial funds needed to move building (estimated
by a building mover company to be between
$40-50K – additional estimates will be gathered)
Funds needed for new cabin foundation on
Museum grounds
Would fit on Museum grounds Would need to extend pathway to make
structure accessible ($)
Funds needed for permits (such as State
Electrical Inspector)
Architectural integrity – building is very
similar or could be restored to look from
1902 photographs
Cost to restore to original look
Hix family has moved a historic building
before, from Park Lane to Wonderview Ave.
Museum Master Plan
In conjunction with the proposed museum storage facility project, Town Trustees toured
the extant on- and off-site Estes Park Museum storage last month. The tour generated a
conversation between a Trustee and the Museum Manager with regard to planning for
the entire Museum/Senior Center/Fairgrounds campus. In that way, two additional
needs could be addressed in synergy with the storage project:
a) The Senior Center is currently near capacity, whereas the senior population is
expected to dramatically increase; and
b) The museum is due for a major permanent exhibit remodel
In planning for all three needs at once, there may be some efficiencies of scale and
additional grant opportunities, resulting in the prudent use of taxpayer dollars.
Specific ideas included:
a) Create a master plan for the museum and senior center.
b) Remodel the current museum as the new storage facility.
c) Move the Cobb-McDonald Cabin and original National Park Service
Headquarters Building from the Museum grounds to the Fairgrounds (near the
retention pond), to allow space to build a new museum.
d) Build a new museum connected to the storage facility (i.e. the current museum),
with the help of grants; or
e) Consider remodeling the existing Senior Center as the new museum.
f) Build a new Senior Center on Town-owned property on Stanley Avenue.
Cost of hiring a consultant to develop a master plan which encompasses all of the
above elements, but does not include an update to the Stanley Master Plan, is
estimated at $25,000. The Stanley Avenue property is zoned E-Estate (single-family
residential). Per the Community Development Director, it would probably require
rezoning and development plan review to build a senior center on this lot.
Stanley Manor/Gary Brown House Purchase
Staff was asked to investigate possible Town purchase of the Stanley Manor for
operation as a historic site. Located at 415 W. Wonderview Avenue, the property
includes four acres and three main structures – the home (5240 square feet); what was
originally a garage, but is now a guest cottage (1438 square feet); and a contemporary
two-car garage (936 square feet), with a second-story work room (648 square feet).
F. O. Stanley originally had the home constructed in 1904, and it features many of the
attributes of his Georgian revival Stanley Hotel, completed in 1909. Stanley summered
in the home for thirty-six years. The home itself has gone through many changes, but
Judge Brown, the owner for thirty-two years, has worked diligently to restore many
features. The home’s contents include some original furniture, such as the dining room
table, and some furniture from the Stanley Hotel, such as a billiard table. It is currently
priced at $2,400,000.
Considerations of Purchasing Stanley Manor
The following list assumes that the Stanley Manor would be taken on as a historic site.
Staff contacted three historic sites along the Front Range and learned that it is difficult
and often unsuccessful to outfit a historic home as a museum with displays of any sort,
especially displays on topics not directly associated with those who occupied the home.
When this happens, many of the home’s features become less obvious due to the
building of temporary walls and other changes required to create displays. Once the
contextual integrity of the home is hidden, the reason for the museum’s location in the
home is usually moot. The layouts of private homes can also make it difficult for display
design because of the contrast between the original design that goes into homes (i.e.
multiple and compartmentalized rooms) and the current ideal exhibit space (open and
flexible).
Pros Cons
Might be National and State Register
eligible, making some grant monies for
exterior restoration available
Site would be great to interpret Stanley
history
Museum already in charge of one site related to
Stanley in which they can interpret his history:
the Historic Fall River Hydroplant
Architectural integrity intact Not of an architectural style typical of Estes Park
(Georgian revival)
Located on four acres which could be
utilized for other means: a museum,
museum storage, parking lot
None of the current space meets museum
standards for artifact storage
Added asset to Museum/additional
attraction
Additional buildings could be used for staff
offices
Would need more staff to operate (For
reference, the Hydroplant is open Memorial Day
to Labor Day, Tues – Sun, 1-4 and is staffed by
six volunteers managed by one full-time
employee)
Needs operating funds (for HVAC, Electric, pest
management, security, cleaning, etc.) and
continual maintenance
Needs to be rezoned – current zoning is E-
Estate (single-family residential)
Budget:
The Budget will be affected in various sums and locations depending upon the
project(s) at hand. No official changes will be made to the 2012 Budget at this time. The
potential modifications are for Board information only.
Staff Recommendation:
Report only.
Capital Improvement Program 2013-2017Capital Asset Management is specific to Town infrastructure (i.e., roads, drainage systems, bridges, buildings, parks, water distribution system and electric distribution system) and the costs associated yy)with maintaining, repairing and replacing these assets. In addition, this Capital Asset Management Plan contains a Capital Improvement Planningportionaddressingafiveyearviewofcapitalprojects(i ePlanning portion addressing a five year view of capital projects (i.e., like a Multi‐Purpose Event Center, Town Hall or Bond Park Improvements, water line replacement etc…).
2013 – 2017 General Fund Capital Improvement ProjectsSTIP:Streetimprovementswithdifferentlevelsofimprovement;curb&guttersidewalkasphaltdrainageSTIP: Street improvements with different levels of improvement; curb & gutter, sidewalk, asphalt, drainage of Birch Avenue, 1stStreet, 2ndStreet, 3rdStreet and 4thStreet.CRF: 2013: Elm Road, Hwy 34 Transit Structure, CVB Lobby Remodel, Stanley Manor/G. Brown House PurchaseMuseumStorageFacilityCommitmentMPEC2014:ElmRoadStanleyManor/GBrownPurchase, Museum Storage Facility Commitment, MPEC 2014: Elm Road, Stanley Manor/G. Brown House Purchase, Museum Storage Facility Commitment, Indoor Arena. 2015 ‐2017: Elm Road, Stanley Manor/G. Brown House Purchase, Museum Storage Facility CommitmentFunding Source 2013 2014 2015 2016 2017 TOTALSSTIP $450,000 $462,500 $475,000 $487,500 $500,000 $2,375,000$$$$$$CRF$6,428,000$3,175,000$675,000$675,000$675,000$11,448,000Forecasted Fund Balance$3,911,000 $3,808,000 $3,687,000 $3,557,000 $3,395,000 $18,358,000
2013 - 2017 Capital Improvement Projects Open Space2013 – 2017: Bond ParkFunding Sources 2013 2014 2015 2016 2017 TOTALSOpen Space $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000Forecasted Fund BalanceAnnual Total: $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000
2013 - 2017 Capital Improvement Projects Water2013: Big Horn Drive Main Replacement, Stanley Circle Drive Main Replacement2014: BOR Phase I0:Oase2015: BOR Phase II, Hill Streets Main Replacement2016: BOR Phase III, Panorama Circle Drive Main Replacement2017: BOR Phase IVFundingSources20132014201520162017TOTALSFundingSources20132014201520162017TOTALSWater $438,000 $574,200 $868,000 $754,000 $416,000 $3,050,200Forecasted Fund BalanceAnnual Total: $438,000 $574,200 $868,000 $754,000 $416,000 $3,050,200
`2013 - 2017 Capital Improvement Projects L & P2013:Allenspark Phase II2014: Fall River2015: Stanley Avenue2016:Pole Hill to Mile Marker 7 Hwy 362017:Mary’sLake2017:Mary s LakeFundingSources20132014201520162017TOTALSFundingSources20132014201520162017TOTALSL&P $690,800 $746,000 $416,000 $754,000 $416,000 $6,476,800Forecasted Fund BalanceAnnual Total: $690,800 $746,000 $416,000 $754,000 $416,000 $6,746,800
2012 Non-Budgeted Capital Improvement ProjectsItemTypeBudgetJustificationItemTypeBudget Justification1)Highway 34 Transit Hub New $200,000 Reduce traffic congestion2)Elm Road Mitigation New $110,000 Federal/state mandate mitigation3)Rock Side/Hix Cabin New $75,000 Building preservation/ Exhibit feature4)Museum Master Plan New $25,000 Planning5) Stanley Manor New $200,000 Preserving our unique character and history6)Kiowa Ridge Open Space New $10,000 Preservation of valuable open space/wildlife corridor7)Kiowa Water Tank New $40,500TOTAL$610,000TOTAL$610,000
Annual Concrete RehabDepartment: Public WorksDescription: Annual Concrete RehabReplacement of broken and unsafe curbs, walks and miscellaneous concrete items throughout the Town.Useful Life: 40 yearsCapital Program: MaintenanceJustification: Annual replacement of failing concrete surfacesFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000Annual Total: $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000
Annual Municipal Facilities MaintenanceDepartment: Public WorksDescription: Municipal Facilities Annual repair and maintenance of over twenty Town owned buildings. Maintenance ProgramUseful Life: 40 yearsCapital Program: MaintenanceJustification: Annual maintenance of Town db ildiowned buildingsFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $94,000 $94,000 $94,000 $94,000 $94,000 $94,000 $564,000OtherAnnual Total: $94,000 $94,000 $94,000 $94,000 $94,000 $94,000 $564,000
Annual Trail System MaintenanceDepartment: Public WorksDescription: Trail System maintenanceThis is an annual project consisting of asphalt and concrete replacement of deteriorated areas. Useful Life: 25 yearsCapital Program: MaintenanceJustification: Replace deteriorated sections of systemFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000OtherAnnual Total: $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000
STIP – 4thStreetDepartment: Public WorksDescription:Useful Life: 30 yearsCapital Program: ImprovementJustification: Exceeded useful lifeFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $220,200 $220,200OtherAnnual Total: $220,200 $220,200
STIP – 3rdStreetDepartment: Public WorksDescription:Useful Life: 30 yearsCapital Program: ImprovementJustification: Exceeded useful lifeFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $161,400 $161,400OtherAnnual Total: $161,400 $161,400
STIP – 2ndStreetDepartment: Public WorksDescription:Useful Life: 30 yearsCapital Program: ImprovementJustification: Exceeded useful lifeFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $125,300 $125,300OtherAnnual Total: $125,300 $125,300
STIP – 1stStreetDepartment: Public WorksDescription:Useful Life: 30 yearsCapital Program: ImprovementJustification: Exceeded useful lifeFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $88,700 $88,700OtherAnnual Total: $88,700 $88,700
STIP – Birch AvenueDepartment: Public WorksDescription:Useful Life: 30 yearsCapital Program: ImprovementJustification: Exceeded useful lifeFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $162,100 $162,100OtherAnnual Total: $162,100 $162,100
Highway 34 Transit HubDepartment: Public WorksDescription: Highway 34 Transit Park and RideTo provide outlying parking encouraging use of Town's shuttle system during peak season and to reduce traffic Useful Life: 30 yearsCapital Program: YesJustification: Reduce traffic congestioncongestion on major arterials within the downtown area.Funding Sources 2012 2013 2014 2015 2016 2017 TOTALSGrants $160,000 $3,540,000 $3,700,000CRF $40,000 $760,000 $800,000Annual Total: $200,000 $4,300,000 $4,500,000,,,,,
Riverwalk Park Theater Retaining WallDepartment: Public WorksDescription: Park Theater Mall RiverwalkReplace section of retaining wall along Riverwalk at Park Theater Mall.and Retaining Wall Replacement.Useful Life: 50 yearsCapital Program: ReplacementJustification: Deteriorated InfrastructureFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSCRF $540,000 $540,000OtherAnnual Total: $540,000 $540,000
Elm Road Drainage Water QualityDepartment: Public WorksDescription: Water quality improvementsWater quality ponds and associated storm drainage improvements are needed to control quality, volume, runoff Useful Life: 30 yearsCapital Program: ImprovementJustification: Federal/State Mandateand sediment entering the Big Thompson River. In addition this project meets the directive from CDPHE to remove storm water from the old landfill area.Funding Sources 2012 2013 2014 2015 2016 2017 TOTALSGeneral Fund $110,000 $173,000 $173,000 $173,000 $173,000 $173,000 $977,500OtherAnnual Total: $110,000 $173,000 $173,000$173,000 $173,000 $173,000 $977,500
Visitor Center Lobby RemodelDepartment: Community Services/Visitor ServicesProject Description: Remodel Visitor Center lobby to accommodate user demand, including moving the counter, Description: Visitor Center Lobby RemodelUseful Life: 20 YearsCapital Program: ImprovementJustification: User Demandrefiguring the entryway, and installing technological upgrades. Funding Source 2012 2013 2014 2015 2016 2017 TotalsCRF $197,800 $197,800Annual Total: $197,800 $197,800Est. Cost:$197,800$197,800$,$,
Multi-Purpose Event CenterDepartment: Community Services/FairgroundsDescription: Multi‐Purpose Event CenterProject Description: Build a year‐round multi‐purpose facility extending the shoulder seasons for greater economic tax Useful Life: 40 YearsCapital Program: NewJustification: Economicgeneration during offseason, provide additional horse stall space, and provide community indoor activities during winter months. Fairgrounds Master Plan Phase 6.Funding SourcePrior Funding2013 2014 2015 2016 2017 TotalsCRF $220,123 $4,135,000 $4,355,123Annual Total: $220,123 $4,135,000 $4,355,123
Museum Storage FacilityDepartment: Community Services/MuseumDescription: Special needs storageProject Description: To preserve historic Town owned artifacts within the confines of the Museum operation by providing a Useful Life: 40 yearsCapital Program: New assetJustification: Ensure preservation of Town owned historic artifactsclimate controlled storage facility.Funding Source2012 2013 2014 2015 2016 2017 TotalsOther (EPMF&F)$0 $0 $0 $0 $1,000,000(Assumed)$0 $1,000,000CRF $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000AnnualTotal:$200 000$250 000$250 000$250 000$1 250 000$250 000$2 450 000AnnualTotal:$200,000$250,000$250,000$250,000$1,250,000$250,000$2,450,000Est. Cost:$2,900,000
Indoor ArenaDepartment: Community Services/FairgroundsDescription: Indoor ArenaProject Description: Build an indoor arena for winter equine and similar animal husbandry events to build the shoulder seasons Useful Life: 40 YearsCapital Program: NewJustification: Economicand thereby facilitate community development. Fairgrounds Master Plan Phase 5.Funding SourcePrior Funding2013 2014 2015 2016 2017 TotalsCRF $4,380,000 $4,380,000Annual Total: $4,380,000 $4,380,000
Rock Side/Hix CabinDepartment: Community Services/MuseumDescription: Move historic cabin to MuseumProject Description: Move 1889 cabin from Hix property (475 W. Wonderview Ave.) to Museum property to be Useful Life: TBDCapital Program: New assetJustification: Preserve our unique character and historypreserved and outfitted for exhibit opportunities.Funding Source 2012 TotalsOther (EPMF&F) $0 $0CRF $0 $0Annual Total: $0 $0Est. Cost: $75,000
Rock Side/Hix Cabin
Museum Master PlanDepartment: Community Services/MuseumDescription: Master plan Museum and Project Description: Hire a consultant to master plan the Museum and Senior Center alternative site location for Senior CenterUseful Life: 20 yearsCapital Program: New assetJustification: Planning for a sustainable iffuture needs, taking into account Town‐owned property. This does not include an update to the Stanley Park Master Plan. infrastructureFunding Source 2012 TotalsOther $0 $0CRF $0 $0Annual Total: $0 $0Est. Cost: $25,000
Stanley Manor/G. Brown HouseDepartment: Community Services/MuseumDescription: Stanley Manor as historic SiteProject Description: Purchase the Stanley Manor and operate it as a historic site for the Estes Park Museum; Useful Life: TBDCapital Program: New assetJustification: Preserving our unique character and historyuse outbuildings for storage and/or build an on‐site storage facility.Funding S2012 2013 2014 2015 2016 2017 TotalsSourceOther $0$0$0$0$0 $0$0CRF $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,450,000Annual Total: $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,450,000Est. Cost:$2,400,000
Stanley Manor/G. Brown House
2013 - Allenspark Circuit Phase 2Department: Light & PowerDescription: Allenspark Circuit O.H. Line This project was identified in our master plan. We are proposing to rebuild the overhead from Wild Basin to ppRebuild/Upgrade phase 2Useful Life: 50Capital Program: ReplacementJustification: Master Plan upgrade to increase Allenspark. This project will use tree/wildlife cable resulting in more reliable service, improve wildlife protection and reduce fire danger.pgreliabilityFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSL&P $690,800 $690,800OtherAnnual Total: $690,800 $690,800
2014 - Fall River CircuitDepartment: Light & PowerDescription: Fall River Circuit O.H. Line This section of line is experiencing an increasing amount of outages. It is approaching the end of its useful life and will be pRebuild/UpgradeUseful Life: 50Capital Program: ReplacementJustification: Master Plan upgrade to increase rebuilt with tree/wildlife cable. This section of line not only serves residential customers but many accommodation commercial customers. This project will result in more reliable service, improve wildlife protection and reduce fire danger.pgreliabilitydanger.Funding Sources 2012 2013 2014 2015 2016 2017 TOTALSL&P $745,800 $745,800OtherAnnual Total: $745,800 $745,800
2016 – Stanley Avenue CircuitDepartment: Light & PowerDescription: Stanley Ave O.H to U.G. conversionThis circuit is a high priority circuit as it serves the Hospital, Fire Station, Conf Center, schools and several commercial pyUseful Life: 50Capital Program: ReplacementJustification: Increase reliability to critical infrastructurebusinesses. The existing O.H. is approaching the end of its useful life. Transitions from overhead to underground introduce an increase in potential points of failure. Eliminating short spans of overhead lines between undergroundlinesisapriorityforreliability.underground lines is a priority for reliability. Funding Sources 2012 2013 2014 2015 2016 2017 TOTALSL&P $753,500 $753,500OtherAnnual Total: $753,500 $753,500
2017 – Pole Hill Line RebuildDepartment: Light & PowerDescription: Pole Hill to the end of our line O.H. This section of line has experienced more outages than we like to see the past few years. The three phase main line pLine Rebuild/UpgradeUseful Life: 50Capital Program: ReplacementJustification: Master Plan upgrade to increase ahead of this section thru Crocker Ranch was rebuilt in 1998 at that time it was known that this section would need rebuilt in the next 10 years or so, which we have exceeded.It is approaching the end of its useful life and will be rebuilt withtree/wildlifecableThisprojectwillresultinmorepgreliabilitywith tree/wildlife cable. This project will result in more reliable service, improve wildlife protection and reduce fire danger. Funding Sources 2012 2013 2014 2015 2016 2017 TOTALSL&P$415,800 $415,800OtherAnnual Total: $415,800 $415,800
Big Horn Drive Water Main ReplacementDepartment: WaterDescription: Big Horn Drive Water Main The existing 2" water main is inadequately sized for a looped water main. This section of water main has had 7 line leaks pgReplacementUseful Life: 100Capital Program: ReplacementJustification: Eliminate High Maintenance / during the last 5 year period.gLeaksdiFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSWater $218,414 $218,414Other$$Annual Total:$218,414$218,414
Stanley Circle Drive Water Main ReplacementDepartment: WaterDescription: Stanley Circle Drive Water Main Stanley Circle existing 2" water main is inadequately size for a looped water main. The project was a phased project with 2 pyReplacementUseful Life: 100Capital Program: ReplacementJustification: Increase fire flow capacityof 3 phases completed to date, this is the last remaining section for completion.pydiFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSWater $219,530 $219,530Other$$Annual Total:$219,530$218,414
Bureau Of Reclamation Area - Phases 1-6Department: WaterDescription: Bureau Of Reclamation Area ‐The water distribution system in this area represents a liability on the water distribution system. Sanitary sewer pPhases 1‐6Useful Life: 100Capital Program: ReplacementJustification: Increase sewer Capacity, Eliminate lines and the Town's drinking water mainlines do not have adequate separation and in some cases the water lines run through sewer man holes. This health risk is realized when maintenance or repair work is performed one system becauseitresultsindamagetotheothersystemincreasingpypotential of cross contamination & Improve Street Condition because it results in damage to the other system increasing the potential for cross contaminationdiFunding Sources 2014 2015 2016 2017 2018 2019 TOTALSWater $574,200 $549,438 $282,560 $416,000 $400,000 $316,000$2,538,198Other$$$$$$Annual Total:$574,200$282,560$416,000$400,000$316,000$2,538,198
Hill Streets Water Main Replacement, Phase 2Department: WaterDescription: Hill Streets Water Main The Hill Streets existing 4" water main runs diagonally across private properties and in close proximity to existing pReplacement, Phase 2Useful Life: 100Capital Program: ReplacementJustification: Eliminate High Maintenance / structures. Additionally it is inadequately sized for a looped water main. The replacement would be relocated along lot lines and in the road right of ways for construction and maintenance accessibility. This project was a phased project with1stphasecompletedin2006,thisisthefinalphaseofgLeakswith 1st phase completed in 2006, this is the final phase of this project for completion.diFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSWater $318,329 $318,329Other$$Annual Total:$318,329$318,329
Panorama Circle Water Main ReplacementDepartment: WaterDescription: Panorama Circle Water Main Panorama Circle existing 2" and 4" water mains are inadequately sized for a looped water main. The 2" section is pReplacementUseful Life: 100Capital Program: ReplacementJustification: Eliminate High Maintenance / at a shallow depth of bury and a bleeder must be maintained to prevent the line from freezing.gBleederdiFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSWater $471,572 $471,572Other$$Annual Total:$471,572$471,572
Kiowa Water Tank Land PurchaseDepartment: WaterDescription: Purchase of Kiowa Water Tank Owning the land where our water storage tanks reside allows us to control access with security fencing and increase the pland and Open SpaceUseful Life:Capital Program: NewJustification:Securityandfutureexpansionstorage volume for future growth.Justification: Security and future expansiondiFunding Sources 2012 2013 2014 2015 2016 2017 TOTALSCRF $40,500 $40,500Other$$Annual Total:$40,500$40,500