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Home My WebLink AboutPACKET Town Board Study Session 2013-11-12 Tuesday, November 12, 2013 TOWN BOARD 4:00 p.m. – 5:30 p.m. STUDY SESSION Rooms 202/203 4:00 p.m. Trustee Comments & Questions. 4:05 p.m. Future Study Session Agenda Items. (Board Discussion) 4:15 p.m. The Neighborhood Subdivision Deed Restriction Issues. (Administrator Lancaster & Director Chilcott) 4:30 p.m. Review of 2014 Objectives. (Administrator Lancaster) Sales Tax Initiative.  Cash vs. Bonding  Length of Tax  Election Schedule  What to include other than Roads 5:30 p.m. Meeting Adjourn “Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 3:45 p.m.” AGENDA November 12, 2013 November 26, 2013  Visit Estes Park Post Flood Update  Discussion of the Gooch Trust December 10, 2013  Next Steps for the FLAP Grant  Acceptance of Art, Gifts, Naming of Parks, etc. Items to be Scheduled  Community Survey 2014  Distribution of FOSH Funds  Review of Town Property Inventory  Discussion of the Fire District Agreement and Revenue Sharing  Parking Structure Design Review  Town’s Role in Events  Senior Center/Museum Master Plan  Review of the Accelerated Development and Design Process Used for Parking Structure  Committee Appointments/Definitions  Review Capital Investment Plan  Strategic Planning – Issues and Plans Future Town Board Study Session Agenda Items TOWN ADMINISTRATOR Memo To: Honorable Mayor Pinkham Board of Trustees From: Frank Lancaster, Town Administrator Date: November 12th, 2013 RE: Review of 2014 Objectives. Objective: To Review the adopted Board Objectives for 2014 in light of the September flooding. Present Situation: In August the Board of Trustees formally adopted the Board’s 2014 Objectives, after several study sessions and considering input from staff and the public. With the flooding of September, some of these objectives may no longer be feasible or need to be adjusted. Proposal (including budget if applicable): I have prepared some suggested changes for the Board’s consideration, based on the change in circumstances due to the flooding. These are consistent with the proposed changes to the original budget for 2014 as well. A red lined copy of the changes is included Advantages:  Updates the Board’s objectives to more reasonable expectations, in light of the impacts of the recent floods. Disadvantages:  None Requested Action and Sample Motion: No motion. Request direction to staff to prepare updated objectives for future consideration and approval of the board Level of Public Interest Moderate 2014 Strategic Plan August 13th, 2013 VISION The Town of Estes Park will enhance our position as a premier mountain community MISSION The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. KEY OUTCOME AREAS 1. Robust Economy ‐ We have a diverse, healthy year round economy 2. Infrastructure‐ We have reliable, efficient and up to date infrastructure serving our residents, businesses and guests 3. Exceptional Guest Services ‐ We are the preferred Colorado mountain destination providing an exceptional guest experience. 4. Public Safety, Health and Environment ‐ Estes Park is a safe place to live, work, and visit within our extraordinary natural environment 5. Outstanding Community Services‐ Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play, with housing available for all segments in our community. 6. Governmental Services and Internal Support ‐ We provide high‐quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources 7. Transportation ‐ We have safe, efficient and well maintained multi‐modal transportation systems for pedestrians, vehicles and transit. GOALS (5‐7 YEARS ) 1) Robust Economy a) We will work to make Town codes and regulations more user friendly and easier to understand and use, while ensuring they are effective and enforceable and support reasonable development. We encourage the new Board of Appeals to look at our regulations and codes and give suggestions. b) The Town encourages events, activities and development that enhance a year round economy c) The Town participates as a partner in Local, Regional and State Economic Development Efforts d) We will encourage optimal the use of the PRPA/Town fiber infrastructure 2) Infrastructure a) We will continue to address parking options throughout the Town. b) We will continue to pursue grants and utilize available open space funding to develop connectivity of trails in the Estes Valley in partnership with other local entities as described in the Estes Valley Trails Master Plan. c) We will provide safe access for users to the trail system d) All of our Town Streets will be classified at a fair condition (~70%) or above e) We will review the potential redevelopment of areas affected by the FLAP grant f) We will upgrade the Glacier Creek Water Treatment plant to maintain redundant water treatment. 3) Exceptional Guest Services a) The MPEC meets the 2013 CH Johnson pro‐forma financial projections 4) Public Safety, Health and Environment a) Maintain safe and healthy environments on Town owned properties. b) We will implement projects and policies to improve the quality of the environment . c) 5) Outstanding Community Services a) We will plan and implement the celebration of the 100th Anniversary of the Town. b) We will increase the capacity for the Museum and the Senior Center, considering the recommendations of the Museum and Senior Center Master Plan c) We will have available housing for all segments of our community. 6) Governmental Services and Internal Support a) We will ensure town finances are strong with adequate fund balances and sustainable reserves. b) We will maintain a well trained and educated town staff. a) We will implement an enterprise wide document management system b) We will conduct a citizen survey biennially to measure our performance and citizen preferences 2) Transportation a) We will address downtown traffic issues 2014 Board Objectives (1 year time frame) 1) Robust Economy a) Begin revising regulations and codes, making them easier to understand and use, including making it easier for citizens to find all the codes, regulations and rules that are applicable to their particular projects b) Continue to participate in local, regional, and state economic development. 2) Infrastructure a) Begin the construction of the visitor’s center parking structure Finalize design of the visitor’s center parking structure b)a) Complete the construction of the Multi Purpose Events Center and Stall Barn. c)b) Complete the environmental studies required for the extension of the Fall River Trail using the Paul Sarbanes Grant d)c) Develop options for the improvements or replacement of Glacier Creek Water Treatment Plant e)d) Develop a sustainable funding plan for facility maintenance e) Identify best options for capitalizing on the PRPA fiber infrastructure for residents and businesses f) Complete repairs to utilities due to flood damage. 3) Exceptional Guest Services a) Implement the operating and marketing plans for the MPEC b) Develop a strategy for evaluating, retaining and recruiting special events in the Town, including a strategy for events management. 4) Public Safety, Health and Environment a) Finalize an agreement with the Colorado Department of Public Health and Environment on a remediation plan for the Elm Road Landfill b) Pursue emergency public advisory radio services c) Evaluate and address potential required changes in radio frequencies c)d) Add something here for stream restoration and redefinition of flood plains 5) Outstanding Community Services a) Revise the sign code b)a) Update the comprehensive plan c)b) Define the Town’s role in community housing issues d) Complete the next phase of the development of Bond Park e)c) Develop and adopt a policy for accepting public art, memorials and donations f)d) Consider the recommendations of the Community Recreation and Wellness Center Feasibility Study g)e) Participate with Rocky Mountain National Park in their 100th Anniversary in 2015 6) Governmental Services and Internal Support a) Complete a Citizen Survey b) Increase compliance with business licenses/ permits of vacation home rentals, including tax collection. c) Implement the capital planning process. d) Consider goingPresent to the citizens with a sales tax proposal on the April municipal election in 2014for funding specifically to support streets, infrastructure and other community improvements. e) Complete the revision and updating of Board and Administrative town policies. 7) Transportation a) Evaluate and prioritize implementation of Transportation Visioning Committee signage recommendations b) Take any steps required for the FLAP Grant project. c) Complete improvements to Dry Gulch Road. c) Complete the flood damage repairs to the Fish Creek corridor. d) Complete the flood damage repairs to other Town roads.