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Home My WebLink AboutPACKET Town Board PreBudget Study Session 2013-06-26 TOWN BOARD PRE-BUDGET STUDY SESSION Wednesday, June 26, 2013 11:00 a.m. – 2:30 p.m. Museum Meeting Room 1. Budget Policies and other information a. Balance Budget b. Budgeting for Outcomes c. Strategic Planning – Mind Mapping • Goals • 2014 Objectives 2. 2013 Review 3. 2014 Budget Development a. General Fund • Community Services Grants - Restructure • Financial Relationships with other Taxing Districts – Fire, Housing Authority & Economic Dev. • Transfers Out (Community Reinvestment Fund, Community Services Fund) • Transfers In (Utility Funds) • Capital Improvement Plan b. Capital Programs • Community Reinvestment Fund, 2014-2018 4. Other Requested Discussion Topics a. Community Services Fund – Addition of MPEC & Stall Barn b. New Revenue Sources • Sales Tax • Stormwater Utility Strategic Plan Draft June 26th 2013 VISION The Town of Estes Park will enhance our position as a premier mountain community MISSION The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. KEY OUTCOME AREAS 1. Robust Economy ‐ We have a diverse, healthy year round economy 2. Infrastructure ‐ We have reliable, efficient and up to date infrastructure serving our residents, businesses and guests 3. Exceptional Guest Services ‐ We are the preferred Colorado mountain destination providing an exceptional guest experience. 4. Public Safety, Health and Environment ‐ Estes Park is a safe place to live, work, and visit with an emphasis on our quality natural environment 5. Outstanding Community Services ‐ Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play. Housing is available within Estes Park for all segments in our community. 6. Governmental Services and Internal Support ‐ We provide high‐quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources 7. Transportation ‐ We have safe, efficient and well maintained multi‐modal transportation systems for pedestrians, vehicles and transit. GOALS (5‐7 YEARS ) 1) Robust Economy a) Have simple, yet effective regulations and codes that supports and encourages development in the Town and are enforceable (encourage the new Board of Appeals to look at our regulations and codes and give suggestions) b) The Town encourages events, activities and development that enhance a year round economy c) The Town participates as a partner in State, Regional and Local Economic Development Efforts 2) Infrastructure a) Address parking options that serve the central downtown area. b) Continue to pursue grants and utilize available open space funding to develop connectivity of trails in the Estes Valley in partnership with other local entities as described in the Estes Valley Trails Master Plan. c) Provide safe access for users to the trail system d) All Town Streets are classified at a fair condition (~70%) or above e) Review the potential redevelopment of areas affected by the FLAP grant f) Optimize the use of our fiber ring infrastructure g) Develop redundant water treatment at the Glacier Treatment Plant 3) Exceptional Guest Services a) The MPEC is financially self supporting 4) Public Safety, Health and Environment a) Provide for the safety of the environment in our Town owned urban environments 5) Outstanding Community Services a) Celebrate the 100th Anniversary of the Town b) Increase the capacity for the Museum and the Senior Center, considering the recommendations of the Museum and Senior Center Master Plan 6) Governmental Services and Internal Support a) Maintain an adequately trained and educated workforce b) Implement an enterprise wide document management system c) Town Finances are strong with adequate fund balance and sustainable reserves. 2013 Board Objectives (one year time frame) 1) Robust Economy a) Complete an internal audit of Town services and information to support business expansion and new businesses by the end of the second quarter. (Includes review of impact of Town regulations on business attraction and expansion and information available on the Town website.) b) Continue to participate in county, regional, and state economic planning c) Develop and adopt a policy defining the Town's role in economic development by the end of the first quarter. 2) Infrastructure a) Implement a street maintenance/improvement program by April 1, 2013. b) Explore external funding options for street improvement plans c) Improve Transportation d) Complete financing and begin construction on a parking structure at the Visitor Center by December 31, 2013, with anticipated completion by June 2014, based on grant funding. e) Adopt a new 10‐year Master plan for the water department by the end of 2013, coordinated with plans for streets and other facilities. f) Address management of Town‐owned buildings by May 31, 2013. g) Complete assessment of building condition and needs 3) Exceptional Guest Services a) Complete stall barn construction and/or begin construction on the Multi‐Purpose Events Center by May 15, 2013 4) Public Safety, Health and Environment a) address groundwater issues with the closed landfill on Elm Road 5) Outstanding Community Services a) Complete the Phase 5 development of Bond Park b) Issue RFP for next phase of Bond Park redevelopment for design in 2013 with completion in 2014. c) Community Center Goal? 6) Governmental Services and Internal Support a) Complete a review of all IGAs and MOUs for Town‐appointed committees and a review of all MOUs with outside partner organizations (Ambassadors, Western Heritage, etc.). b) Develop and adopt a strategic planning process by May 31, 2013Maintain an adequately trained and educated workforce c) Adopt governing policies for the Board by March 1, 2013. d) Adopt a plan to address ongoing capital needs comprehensive capital improvement plan, including financing alternatives. e) Biennially conduct a citizen survey to measure our performance and citizen preferences 7) Transportation a) Adequately address the traffic issues in the downtown core 2014 Board Objectives (1 year time frame) DRAFTS 1) Robust Economy a) Simplify regulations and code as they apply for specific businesses. b) Continue to participate in county, regional, and state economic planning 2) Infrastructure a) Complete the environmental studies required for the extension of the Fall River Trail using the Paul Sarbanes Grant b) Develop options for the improvements or replacement of Glacier Water Treatment Plant c) Develop ongoing sustainable funding plan for facility maintenance d) Explore capitalizing on our fiber ring for residents and businesses 3) Exceptional Guest Services a) Implement and evaluate the operating and marketing plans for the MPEC b) Develop a strategy for evaluating, recruiting and retaining special events in the Town, including a strategy for events. 4) Public Safety, Health and Environment a) Pursue emergency AM radio services b) Evaluate and address potential required changes in radio frequencies c) Finalize an agreement with the Colorado Department of Public Health and Environment on a remediation plan for the Elm Road Landfill 5) Outstanding Community Services a) Revise the sign code b) Update the comprehensive plan c) Define the Town’s role in community housing issues d) Complete the next phase of the development of Bond Park e) Develop and adopted a policy for accepting public art, memorials and donations f) Consider the recommendations of the Community Wellness Center Feasibility Study 6) Governmental Services and Internal Support a) Complete a Community Survey b) Increase compliance with business licenses and permits of vacation home rentals, and including tax collection. c) Implement the capital planning process. d) Go to the voters in April with a sales tax proposal to support streets and other infrastructure improvements. 7) Transportation a) Evaluate and prioritize implementation of TVC signage recommendations Current Capital Projects (2013) 1. Sungard ERP Implementation 2. MPEC 3. Stall Barn 4. Moraine Ave Improvements 5. Trolley 6. Senior Center Master Plan 7. Museum Master Plan 8. Bond Park Improvements 9. Fairgrounds Irrigation System 10. Portable bleachers replacement at the Fairgrounds 11. Visitor’s Center Building repairs 12. Performance Park Overlay 13. Visitor’s Center Parking Structure