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HomeMy WebLinkAboutPACKET Town Board 2014-04-08Prepared 3/30/14 * Revised: 4/3/14 ** Revised 4/7/14 The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, April 8, 2014 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PROCLAMATION: “26TH ANNIVERSARY DUCK RACE DAY.” RESOLUTION OF RESPECT: “APPRECIATION FOR THE STRONG TOMORROW TASK FORCE.” PROCLAMATION: “ESTES CARES ABOUT BEARS MONTH.” PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT.  Joint Study Session with Town Board, County Commissioners & Planning Commission 1. CONSENT AGENDA: 1. Town Board Study Session Minutes dated March 25, 2014, Special Town Board Minutes dated March 25, 2014, and Town Board Minutes dated March 25, 2014. 2. Bills. 3. Committee Minutes: A. Community Development / Community Services, March 27, 2014. 1. Resolution # 09-14 Surprise Sidewalk Sale – May 3 & 4, 2014. 2. REPORTS AND DISCUSSION ITEMS: 1. ELECTION REPORT. Clerk Williamson. 2. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. Director Zurn. ** 3. ACTION ITEMS: 1. ORDINANCE #11-14 AMENDING MUNICIPAL CODE SECTION 5.31 OPTIONAL PREMISES LIQUOR LICENSES. Town Clerk Williamson. 2. ORDINANCE #12-14 ROCKY MOUNTAIN PARK INN CONCESSION AGREEMENT FOR FAIRGROUNDS COMPLEX. Director Winslow. 3. LIQUOR VIOLATION SENTENCING GUIDELINES FOR COMPLIANCE & NON- COMPLIANCE CHECK VIOLATIONS. Clerk Williamson. 4. AMENDMENT TO NEIGHBORHOOD DEVELOPMENT AGREEMENT, NEIGHBORHOOD SUBDIVISION. Planner Shirk. * 5. AGREEMENT FOR INSTALLATION, OPERATION AND MAINTENANCE OF WATER MAIN – FISH CREEK WATER ASSOCIATION. Attorney White. 4. REQUEST TO ENTER EXECUTIVE SESSION: 24-6-402(4)(f), C.R.S. – For discussion of personnel matters; not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees. Annual Review of Administrator Lancaster and a personnel matter. Motion: I move the Town Board go into Executive Session– For the purpose of discussing a personnel matter; not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees., under C.R.S. 24-6-402(4)(f). 5. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was ** Town of Estes Park, Larimer County, Colorado March 25, 2014 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Rooms 202/203 in said Town of Estes Park on the 25th day of March, 2014. Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees Elrod, Ericson, Koenig, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Town Attorney White and Town Clerk Williamson Absent: None. Mayor Pinkham called the meeting to order at 4:30 p.m. TRUSTEE COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Phipps requested the addition of a discussion on public forums and how they are established, what topics should be discussed, advance notice, how they are determined, and how they are utilized. The topic would be discussed at the May 27, 2014 study session. A future study session to discuss commercially zoned properties should include the 70 acres at the Fish Hatchery and A – Accommodation zoned properties. The discussion should include the lack of commercial property in the valley and what property can be developed or redeveloped. The Board requested a history for the Fish Hatchery property. The item would be added to the future study session list without a date at this time. PROPOSED CODE AMENDMENTS – MANUFACTURING OF CRAFT LIQUOR. Director Chilcott stated staff receives phone calls yearly on the possibility of establishing micro crafted liquors within the valley to manufacture and sell their product without a restaurant. The development of these types of businesses fit within the Board’s established objective to create a robust economy and further economic development within the valley. Staff would host a public forum on Wednesday, March 26, 2014 to Town Board Study Session – March 25, 2014 – Page 2 gain further information from the public on the needs, concerns, appropriate regulation, and unintended consequences related to manufacturing establishments. Staff would then meet with Fort Collins, Crested Butte, Boulder and other similar communities to determine what other communities have established related to regulating manufacturing of micro crafted liquors, including location, size limitation, zoning districts, etc. The Board consensus was to move forward with the forum and focus on the unintended consequences and carefully explore the possible revisions to the Development code. Staff would discuss the results of the forum at the joint study session with the County Commissioners, Town Board and the Planning Commission on April 9, 2014 and present a problem statement, a menu of options and recommendations from the forum. LIQUOR VIOLATION POLICY. Town Clerk Williamson presented the latest draft of the proposed liquor violation guidelines that include revisions requested by the Board at the study session on March 11, 2014. Staff would present the new guidelines at the April 8, 2014 Town Board meeting for final adoption. During the next two weeks staff would send the proposed draft to each licensee and notify them of the upcoming Board meeting in order to receive public comment on the guidelines. Discussion followed on the use of the Restorative Justice process, the use of the process in lieu of district court, the need to publicize the enforcement process, and publicly acknowledge those businesses that pass compliance checks. SEASONAL TOUR BUSINESS DISCUSSION. Seasonal tour businesses such as jeep tours, horse drawn carriages, rafting companies, ATV tours, and historic trolley tours (new for 2014) have been operating within Estes Park. These businesses are currently required to have a brick and mortar location to run their business, utilize a staging area for pick up and drop off of patrons, and storage for vehicles/equipment. Most of these businesses have been operating without major issues; however, as these types of businesses become more prevalent in town issues may arise. Currently the Visitor Center has been used by businesses as a staging area with no regulation on use by the Town or a concession/franchise fee for the use of a Town asset for private gain. The use of the Visitor Center by these businesses requires their patrons utilize parking stalls. The use of a vehicle such as a trolley as a mobile office is not permitted by the development code and would not be allowed to park in one area for the season without a temporary use permit, only good for 60 days. Therefore, a business without a brick and mortar location would need to make other arrangements to sell tickets such as online, through other businesses, or out of the vehicle as patrons enter the vehicle. Storage of vehicles/equipment must be screened per the Development code and may not be parked overnight were they are visible as they become an off-premise sign. Staff does not anticipate significant issues this season; however, staff would request the Board provide direction on addressing any issues raised by tour businesses. Town Board Study Session – March 25, 2014 – Page 3 The Board stated concern it may be competing with private industry by allowing the tour businesses to operate out of the Visitor Center. A surcharge on the cost of the ticket would help defray the cost of maintaining Town infrastructure. Attorney White stated the Town could charge a franchise fee for the use of the Town parking lots but could not charge a surcharge on the price of the ticket. Staff would come back in October to discuss how the season went and what changes may need to be made to Town codes to address tour businesses. STATUS REPORT ON TOWN POLICY REVISIONS. Administrator Lancaster stated the flood slowed the progress of drafting and revising Town policies. The Human Resources and Finance polices are to be completed first. All policies developed would be reviewed by the leadership team and by all employees. A number of policies require simple updating and reformatting only. A standard format and numbering system have been established, each policy has a review timeframe, and a reference back to the Policy Governance adopted by the Board. There being no further business, Mayor Pinkham adjourned the meeting at 5:51 p.m. Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, March 25, 2014 Minutes of a Special meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 25th day of March, 2014. Present: William C. Pinkham, Mayor Eric Blackhurst, Mayor Pro Tem Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Also Present: Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 6:00 p.m. 1. ACTIONS ITEMS: 1. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Blackhurst/Ericson) to enter into Executive Session for the purpose of discussing a personnel matter; not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees under C.R.S. 24-6-402(4)(f) to review the preliminary evaluation of Town Administrator Lancaster, and it passed unanimously. Whereupon Mayor Pinkham adjourned the meeting to Executive Session at 6:02 p.m. Mayor Pinkham reconvened the meeting to open session at 6:45 p.m. Whereupon Mayor Pinkham adjourned the meeting at 6:45 p.m. William C. Pinkham, Mayor Board of Trustees – December 5, 2013 – Page 2 Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, March 25, 2014 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 25th day of March, 2014. Present: William C. Pinkham, Mayor Eric Blackhurst, Mayor Pro Tem Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Also Present: Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION. Mayor Pinkham proclaimed April as Financial Literacy Month. Kurtis Kelly/Estes Valley Library stated the Library would be hosting seminars during the month and educational lessons provided to the school students. PROCLAMATION. Mayor Pinkham proclaimed the month of April as the Month of the Young Child. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Ericson reminded Town registered voters of the Municipal Election on Tuesday, April 1, 2014 and encouraged all to vote. The Community Development/Community Services committee meeting would meet on Thursday, March 27, 2014 at 8:00 a.m. in the Board room. The Transportation Advisory Committee met and discussed the FLAP grant, multi-modal trails for bike use and downtown parking. Trustee Norris stated Visit Estes Park (VEP) continues to work on the CEO search and has narrowed down the list of candidates, with a new CEO to be announced in May. The VEP Board unanimously endorsed Ballot Issue 1A. Board of Trustees – March 25, 2014 – Page 2 TOWN ADMINISTRATOR REPORT. Policy Governance Quarterly Report:  Reported overall compliance with Policies 3.1 through 3.11 with a few exceptions. o 3.1.2 – Reported substantial compliance; however, there have been minor issues addressed promptly by staff. o 3.5.2 – Reported facilities maintenance and procedures need review and revision. The Facilities Maintenance position was placed on hold after the flood. o 3.10.4 – Reported non-compliance. The capital asset management plan has not been worked on since the departure of the Deputy Town Administrator and the flood. The item has been reassigned to Finance Director McFarland and a new plan would be forthcoming by the end of the year. Town Clerk Williamson updated the Board and the citizens on the progress of the Municipal Election on April 1, 2014, stating the Clerk’s Office has issued 1425 absentee ballots to date with 763 returned. Absentee ballots can be requested through close of business on Friday, March 28, 2014. 1. CONSENT AGENDA: 1. Town Board Minutes dated March 11, 2014 and Town Board Study Session Minutes dated March 11, 2014. 2. Bills. 3. Committee Minutes. a. Public Safety, Utilities, Public Works Committee – March 13, 2014. 4. Estes Valley Planning Commission Minutes dated February 18, 2014. (acknowledgement only). 5. Transportation Advisory Committee Minutes dated February 19, 2014 (acknowledgement only). It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda, and it passed unanimously. 2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: Board of Trustees – March 25, 2014 – Page 3 A. AMENDED PLAT, Lot 6, Prospect Mountain Subdivision PUD 1st Filing, 570 Devon Drive; Franz & Carol Peterson/Applicant. Planner Kleisler. B. SUPPLEMENTAL CONDOMINIUM MAP, Meadows Condominiums, Supplemental Condominium Map #3, Lot 4A, Mary’s Meadow Subdivision Replat; Condominiumize Units 301 & 305 Kiowa Drive; Greg Coffman/Applicant. Planner Kleisler. It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda with the Planning Commission recommendations, and it passed unanimously. 3. ACTION ITEMS: 1. ORDINANCE #08-14 – AMENDING ESTES VALLEY DEVELOPMENT CODE SECTION 3.1.E CONCURRENT REVIEW AND SECTION 3.1.F APPLICATION PROCESSING SCHEDULE. Director Chilcott presented the changes to the Development Code to clarify staff has the authority to promulgate processing schedules for related development applications; and, in all cases, require review and approval of related development applications by the Planning Commission and Town Board prior to review by the Board of Adjustment for any variance requests. Attorney White read the Ordinance. It was moved and seconded (Norris/Blackhurst) to approve Ordinance #08-14 with Exhibit A that uses the word “shall” in the text, and it passed unanimously. 2. ORDINANCE #09-14 – APPROVING AN AMENDMENT TO THE CONTRACT FOR THE SALE OF LOT 4, STANLEY HISTORIC DISTRICT FOR THE ANSCHUTZ WELLNESS CENTER. Attorney White stated the contract to sell Lot 4, Stanley Historic District to Grand Heritage Hotel Group, LLC contained a provision that the Hospital District execute a lease agreement for the Wellness Center by March 11, 2014. The District delivered to the Town a document outlining the terms and conditions of the Lease Agreement on February 25, 2014 and a lease agreement dated March 11, 2014 signed by both parties was delivered to the Town on March 14, 2014. The adoption of Ordinance #09-14 would amend the Contract to extend the time to file the lease with the Town to March 26, 2014. The Agreement would not change any other terms or conditions of the Contract. Johanna Darden/Town citizen requested the Town Board not amend the Contract to sell Lot 4, Stanley Historic District at this late date. Attorney White read the Ordinance. It was moved and seconded (Ericson/Norris) to approve Ordinance #09-14, and it passed unanimously. 3. GEORGE HIX MEMORIAL SCULPTURE & PLAQUE. Director Zurn stated the Board approved the renaming of Riverside Plaza/Confluence Park to the Board of Trustees – March 25, 2014 – Page 4 George Hix Riverside Plaza. The Hix family would donate the bronze plaque, saddle and funds for the purchase of a boulder for the saddle, and installation costs. Kim Stevens/George Hix’s daughter stated one of her father’s passions was horseback riding. The saddle designed by George Walbye would be interactive and placed in the park over a large granite boulder. Johanna Darden/Town citizen stated the sculpture would be a great addition to the community and the park. It was moved and seconded (Blackhurst/Koenig) to approve the installation of a bronze saddle and associated plaque commemoration the renaming of Riverside Plaza to George Hix Riverside Plaza in recognition of the contributions of George Hix, and it passed unanimously. 4. PURCHASE OF PORTABLE STALLS FOR PAVILION. Director Winslow presented the Board with five bids for the purchase of portable stalls for the Pavilion. The bids for 95 stalls ranged from $113,550 to $145,000. American provided the low bid; however, staff determined Triton offers a higher quality product that would last longer for approximately $57 more per stall. The Triton system uses a latch system that is self-contained and would save on staff time for set-up and tear down. Staff estimates the cost of the stalls would be recouped in approximately four years at the current rental rates. Trustee Ericson stated during the budget study session discussion was heard on the leasing of the stalls for the first year before purchasing. Director Winslow understood the direction was to purchase stalls for the Pavilion only and to lease stalls for the Event Center in 2014. After further discussion, it was moved and seconded (Koenig/Norris) to approve the purchase of stalls from Triton Barn Systems in the amount of $119,000, and it passed unanimously. 5. ORDINANCE #10-14 AMENDING MUNICIPAL CODE SECTION 2.08.010 COMMITTEES AND SECTION 2.28.020 TOWN ADMINISTRATOR FUNCTIONS AND DUTIES. AMEND POLICY GOVERNANCE 2.3 & 3.13 RELATED TO ADMINISTRATOR FUNCTIONS. The proposed Ordinance would amend the Municipal Code to reflect the current appointment of two standing committees (Community Development / Community Services and Public Safety, Utilities and Public Works) and the determination of the Town Board to remove the requirement of an administrative organization plan of the Town be presented by the Town Administrator to the Town Board. The applicable Policy Governance provision shall be changed to add the requirement of an organizational chart as part of Policy Governance. Board of Trustees – March 25, 2014 – Page 5 Town Attorney White read the Ordinance. It was moved and seconded (Blackhurst/Norris) to approve Ordinance #10-14 Amending Section 2.08.010 and 2.28.020, and it passed unanimously It was moved and seconded (Blackhurst/Phipps) to approve the revision of Policy Governance Section 2.3 to include review of the new section 3.13 in the Town Administrator Performance Expectations Review Schedule, and it passed unanimously. 6. TOWN BOARD POLICY GOVERNANCE 101 - BOARD COMMITTEE APPOINTMENT POLICY. Administrator Lancaster reviewed the revisions to the Town Board Policy 101 Board of Trustees Division of Responsibility. All assignments to committees would take place at the first regular meeting following the certification of the results of each biennial Municipal Election. Changes to the policy include the addition of a section on Assignment of Standing Committee Chairs, Appointment of Mayor Pro Tem, Interview Panels for Town Committees, and Outside Committees. It was moved and seconded (Norris/Koenig) to approve the revised Policy Governance 101, and it passed unanimously. 4. REPORTS AND DISCUSSION ITEMS: 1. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. The Event Center main structure elements are completed and the grain silo architectural features to begin installation. The mechanical and electrical systems are being installed now that the structure has been enclosed. The Pavilion project nears 95% complete with the concrete floor to be poured next week. The civil site construction, underground water mains and sewer systems are in service for both buildings. Gas and electrical services are complete for the Pavilion and being installed in the Event Center. Landscaping and irrigation are being designed and installed by the Town’s Park division. The delivery date for occupancy of the Pavilion is scheduled for mid-April and mid-May for the Event Center. 2. VISITOR CENTER PARKING STRUCTURE UPDATE. Director Zurn provided the Board and the public an update on the Visitor Center parking structure, stating the project’s preliminary design was approved by the Planning Commission in March. The project would increase parking at the facility with 217 stalls in the structure and a total site capacity of 256 stalls. The structure has been designed to add a level to increase parking by approximately 90 stalls. The construction of the parking structure has been placed on hold due to the flood recovery; however, staff continues to move forward with the final design and preparing bid documents. The current design would require variances to the setback and to height, and would be considered by the Board of Adjustment in April. Board of Trustees – March 25, 2014 – Page 6 Mayor Pinkham reconvened the meeting into regular session at 8:20 p.m. whereupon he adjourned the meeting. William C. Pinkham, Mayor Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, March 27, 2014 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 27th day of March, 2014. Committee: Chair Ericson, Trustees Elrod and Norris Attending: All Also Attending: Town Administrator Lancaster, Directors Chilcott and Winslow, Manager Mitchell, Planners Kleisler and Shirk, Special Event Coordinator Jacobson, Shuttle Coordinator Wells and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:02 a.m. Town Administrator Lancaster requested Community Development present first due to scheduling conflicts. PUBLIC COMMENT. Helen Hahn, owner of Aplenglow Images & Accents located at 131 Virginia Drive, expressed concerns and frustrations with the events in Bond Park. Ms. Hahn stated on days when events occur 80-90% of sales are lost and requested the fundraisers pick different themes which would not compete with downtown businesses. Ms Hahn requested a contact person to speak with regarding the issue. Paul Fishman, Town resident, reiterated the concerns of Ms. Hahn, stating that events in Bond Park are important; yet, a negative impact is created on parking in downtown. Trustee Ericson responded by stating the committee has focused on events by requesting the financial impact and defining the Town’s role. Administrator Lancaster expanded on Chair Ericson’s response by stating the Town recently formed an Events Focus Committee by the request of the Board, encouraged Ms. Hahn to participate, described a Downtown Business Association which is being formed under Partners for Commerce, and named Bo Winslow the primary staff contact for event related questions and concerns. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Public Outreach on Code Amendments – Manufacturing of Craft Liquor – Director Chilcott provided an update on the brewer’s meetings which occurred on March 26, 2014, to receive more information from the public regarding interest in manufacturing various forms of alcohol. Planner Kleisler provided details concerning the two meetings, stating the purpose was to describe the scope of staff’s investigation, discuss topics the Board may be reviewing in the future, current regulations regarding alcohol manufacturing, and allow for an open dialogue with the public. Approximately 26 attendees participated in the two meetings, of which most had substantial knowledge of the industry. Staff was able to inquire about odors, noise, latest developments, and environmental concerns and would write a summary to be shared with Administrator Lancaster and the Town Board. Minor language issues were identified with the definitions other communities are using which could have unintended consequences for smaller businesses opening in Estes Park. Planner Shirk added there is significant interest in bringing the industry to Town.  Verbal Updates – Chair Ericson requested an update on the status of the Courtyard Community Development / Community Services – March 27, 2014 – Page 2 Shops. Director Chilcott stated improvements are moving along since last checking with the Fire Marshall regarding the sprinkler system and a more detailed report would be provided at the next meeting. COMMUNITY SERVICES DEPARTMENT. SIDEWALK SALE RESOLUTION. Director Winslow presented the standard Sidewalk Sale Resolution which is presented to the Committee twice a year. The Spring Sidewalk Sale will take place on May 3 and 4, 2014, which is for all businesses in Estes Park. If a business does not have frontage on Elkhorn Avenue, a 10 X 10 space in Bond Park would be made available. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Senior Center Quarterly Report – Manager Mitchell reviewed the first quarter of Senior Center activities and attendance and reported many programs have sold out or have waiting lists. A new event would be the Community Coffee Hour hosted several times throughout the upcoming year in which residents have an opportunity to socialize. The Passions Project opening reception is scheduled for May 8, 2014 from 4:00 to 6:00 p.m. At this free event, three Estes Park residents would be featured out of twenty photographs of individuals who have passion with living as they age. Manager Mitchell reported the Larimer County Office on Aging recently commended the community on the work that is being done to offer services for the older population in the Estes Valley.  March Event Report – Coordinator Jacobson updated the Committee on progress the Events Department has made with the upcoming event season. A few new events will be added this season, but focus is on highlighting and improving established events. Staff is also leading an Events Focus Committee to understand and establish criteria for both private and Town-sponsored events throughout Estes Park which is comprised of various local organizations and individuals. The committee cautioned against cultural festivals which exclude local ethnicities and encouraged the department to welcome the community to create new festivals which would celebrate the ethnic diversity that exists throughout the Estes Valley.  Verbal Updates and Committee Questions – Coordinator Wells introduced Sandy Osterman of the Shuttle Committee as the liaison with the Transportation Advisory Committee to provide open communication between the two committees. There being no further business, Trustee Ericson adjourned the meeting at 9:00 a.m. Barbara Jo Limmiatis, Recording Secretary RESOLUTION NO. 09-14 WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to “containment” within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, Section 4.4, specifically Paragraph D.1.a.: Outdoor Sales, Use, Storage and Activity in the C-D Zoning District, Number (3) Exceptions) NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the “Surprise Sidewalk Sale Days” being sponsored by the Events Department that is scheduled May 3 and 4, 2014: 1. Hours of operation shall be from 9 a.m. – 5:30 p.m. 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their stores only during the hours specified above. 5. Sidewalk displays, including signage, shall provide a minimum clearance of four feet for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 6. Those merchants without sidewalk frontage may contact the Events Division at 586-6104 to reserve a space in Parking Lot 2, the Children’s Lot, if Bond Park is under construction (10x10 spaces only). 7. Advertising posters will be provided. 8. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this Surprise Sidewalk Sale Days annual event. DATED this day of , 2014. TOWN OF ESTESPARK Mayor ATTEST: Town Clerk Town Clerk Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: April 4, 2014 RE: April 1, 2014 Election Report Objective: To provide an overview of the results from the recent Municipal Election held on Tuesday, April 1, 2014. Present Situation: The Town held its regular Municipal Election on Tuesday, April 1, 2014 as provided by 31-1-101(10)(a) CRS to elect three Trustee positions, referred Issue 1A to increase the Town sales tax from 4% to 5% for a period of 10 years, referred Question 1B for the sale of Lot 4, Stanley Historic District to the Grand Heritage Hotel Group, and Question 2 a citizen initiated ordinance to place a conservation easement on Lot 4, Stanley Historic District. The Town approved Resolution #3-14 setting the Municipal Election as a poll election rather than a mail ballot election due to changes made to Title 1 mail ballot provisions. The Town Clerk as the designated election official sent out over 4,500 postcards to all registered electors within town limits to notify them of the poll election and the need to complete an Absentee Ballot application in order to receive a ballot by mail. The Town saw an overwhelming number of absentee voters with 1,492 absentee ballots issued and 1405 absentee ballots returned and counted on Election Day. Ballot particulars: A total of 2531 ballots were issued, including absentee and poll ballots. 2413 ballots were received/casted by 7:00 p.m. on April 1, 2014; however, 87 absentee ballots were not returned before the deadline. A total of 31 ballots were spoiled/reissued to voters during the election process. The Town hired the Larimer County election office to provide election support, including setting up and printing the ballots, envelopes, secrecy sleeves and TABOR notice, programming the AccuVote memory cards used in the election equipment, and assisting in the counting of the Absentee ballots on Election Day. The Town also rented the election equipment from Larimer County needed to conduct the election. The County’s professional team was extremely helpful during every step of the election process. On April 4th, Mayor Pinkham and I as the Town’s Designated Election Official conducted a canvas of the election results per 31-10-1021 C.R.S., finding no discrepancies and certifying the returns. Deputy Clerk Deats and Administrative Assistant Limmiatis were instrumental in conducting all aspects of the election especially on the very busy Election Day. The Town hired four election judges: Rich Smith, Earl and Reah Schwartkopf and Kellie Thompson who performed their positions with the highest level of professionalism and skill. Below are the official results for the April 1, 2014 Municipal Election: FOR TRUSTEE: Total Votes Cast Judy Fontius 631 Janna Allerheiligen 399 Ward Nelson * 758 Mike Williams 477 Bob Holcomb* 918 Paul Fishman 689 Wendy Koenig* 1447 Geraldine Treacy 331 TOTAL VOTES CAST = 2,413 *Elected to 4-yr. terms Total Registered Voters = 4,540 Percentage Turnout = 53% ISSUE 1A – 1% Sales Tax Increase for 10 Years: Total Votes Cast YES 1550 64% NO 851 QUESTION 1B – Sale of Lot 4, Stanley Historic District: Total Votes Cast YES 1465 61% NO 937 QUESTION 2 – Citizen Initiated Ordinance Open Space– Lot 4, Stanley Historic District Total Votes Cast YES 725 NO 1651 68% PUBLIC WORKS Report To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Scott Zurn, PE, Public Works Director Date: April 8, 2014 RE: Event Center & Pavilion Construction Update Objective: To update the Town Board and public on the progress of the MPEC and Stall Barn project at the Stanley Fairgrounds. Present Situation: Construction on the Pavilion and the MPEC is currently very active, often with over 50 workers daily on the project. Since the site visit, the concrete floor in the pavilion has been completed and final items for occupancy are being installed. The second floor of the MPEC was poured this week and steel light gauge framing is underway, beginning the closing-in process of the front finish areas of offices and meeting rooms. Mechanical, plumbing, and electrical systems are underway with full crews. Exterior concrete flatwork is underway, as well as exterior retaining walls and ramps. Public Works Parks’ Division is designing and installing the landscaping and irrigation system’s in-house and will be working in concert with the contractor over the next several weeks. The delivery date for occupancy of the Pavilion is scheduled for mid-April and the MPEC is scheduled for mid-May. Budget: Community Reinvestment Fund - $5,682,050. The projects remains within budget. Level of Public Interest: This project has a very high level of public interest. Town Clerk Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: April 4, 2014 RE: Amending Municipal Code Section 5.31 – Optional Premises Liquor Licenses Objective: To update Municipal Code Section 5.31 to accurately reflect Liquor Code references and to add the Fairgrounds at Stanley Park as an eligible facility. Present Situation: Section 5.31 Optional Premises Liquor Licenses was adopted by Ordinance 9-91 in 1991 to allow outdoor sports and recreational facilities, such as the golf course, to offer liquor service to its patrons while participating/observing an event. The Liquor Code has been recodified since the original adoption of Ordinance 9-91 changing a number of the code references specifically listed in the Municipal Code. The original Ordinance limited eligible facilities to golf courses and swimming pools. The Hanger Restaurant, a Hotel and Restaurant licensee, holds an optional premise license associated with the golf course and has operated the facility with no violations on file with the Clerk’s Office. The optional premise license allows the restaurant to operate mobile beverage carts throughout the golf course offering alcoholic beverages to its patrons. Proposal: Ordinance 11-14 would update code references in Municipal Code Section 5.31 Optional Premises Liquor Licenses to reflect the current Liquor Code references and add the Fairgrounds at Stanley Park a.k.a. Estes Park Events Complex as an eligible facility. An optional premise liquor license at the fairgrounds would allow a concessionaire and the Town the flexibility to operate the property for a number of different events, including private parties and Special Events such as the Highlands festival in the fall without encountering difficulties seen in the past couple of years with different licenses trying to occupy the same premise; i.e. pouring out or consuming beverages before entering specific areas of the fairgrounds. The optional premise license can be turned off to allow Special Events with very little notice. The current 3.2% On-Premise Beer license does not allow for this type of flexibility. Advantages:  Update the Municipal Code to reflect current Liquor Code references.  Allow an optional premise liquor license on the fairgrounds property to provide flexibility on how the property is licensed for various events that may take place throughout the year and within the different facilities now located on the property. Disadvantages:  None Action Recommended: Approval of Ordinance #11-14. Budget: None. Sample Motion: I move to approve/deny Ordinance #11-14. Attachment Municipal Code Section 5.31 Ordinance #11-14   Chapter 5.31   Optional Premises Liquor Licenses   5.31.010 Standards.   The following standards for the issuance of optional premises licenses or for optional premises for a hotel and restaurant license are adopted pursuant to the provisions of Section 12-47-135.5, C.R.S. These standards adopted herein shall be considered in addition to all other standards applicable to the issuance of licenses under the Colorado Liquor Code for an optional premises license or for an optional premises for a hotel and restaurant license. These two (2) types of licenses for optional premises will collectively be referred to as "optional premises" in these standards unless otherwise provided. (Ord. 9-91 §1(part), 1991)   5.31.20 Eligible facilities.   (a) An optional premises may only be approved when that premises is located on or adjacent to an outdoor sports and recreational facility as defined in Section 12-47-103(13.5)(b), C.R.S. The types of outdoor sports and recreational facilities which may be considered for an optional premises license are limited to the following:   (1) Golf courses; and (2) Swimming pools.   (b) There are no restrictions on the minimum size of the outdoor sports and recreational facilities which may be eligible for the approval of an optional premises license. However, the Board of Trustees may consider the size of the particular outdoor sports or recreational facility in relationship to the number of optional premises requested for the facility. (Ord. 9-91 §1(part), 1991; Ord. 15-97, 1997)   5.31.030 Number of optional premises.   There are no restrictions on the number of optional premises which any one (1) licensee may have on his or her outdoor sports or recreational facility. However, any applicant requesting approval of more than one (1) optional premises shall demonstrate the need for each optional premises in relationship to the outdoor sports or recreational facility and its guests. (Ord. 9-91 §1(part), 1991)   5.31.40 Application requirements.   When submitting an application for the approval of an optional premises, an applicant shall also submit the following information:   (1) A map or other drawing illustrating the outdoor sports or recreational facility boundaries and the approximate location of each optional premises requested; (2) A description of the method which shall be used to identify the boundaries of the optional premises when it is in use and how the licensee will ensure alcoholic beverages are not removed from such premises; (3) Proof of the applicant's right to possession of the optional premises; and (4) A description of the provisions which have been made for storing malt, vinous and spirituous liquors in a secured area on or off the optional premises for use on the optional premises. (Ord. 9-91 §1(part), 1991; Ord. 15-97, 1997)   5.31.050 Advance notification.   Pursuant to Section 12-47-135(6) and (7), C.R.S., no alcoholic beverages may be served on the optional premises until the licensee has provided written notice to the state and local licensing authorities forty-eight (48) hours prior to serving alcoholic beverages on the optional premises. Such notice must contain the specific days and hours on which the optional premises are to be used. In this regard, there is no limitation on the number of days which a licensee may specify in each notice. (Ord. 9-91 §1(part), 1991) ORDINANCE NO. 11-14 AN ORDINANCE AMENDING SECTION 5.31 OF THE MUNICIPAL CODE RELATED TO OPTIONAL PREMISES LIQUOR LICENSES WHEREAS, Section 12-47-310 C.R.S. permits a municipality to adopt standards for the issuance of optional premises licenses or for optional premises for a hotel and restaurant license for outdoor sports or recreational facilities as defined in Section 12-47-103(22) C.R.S.; and WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado determines that it is necessary to amend Chapter 5.31 of the Municipal Code relating to optional premises liquor licenses. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, as follows: 1. Section 5.31.020 (a) of the Municipal Code shall be amended to include the addition of the following: (3) Fairgrounds at Stanley Park. 2. Section 5.31.010 is amended to replace the reference to Section 12-47-135.5 C.R.S. with Section 12-47-310 C.R.S. 3. Section 5.31.020 is amended to replace the reference to Section 12-47-103(13.5)(b) C.R.S. with Section 12-47-103(22) C.R.S. 4. Section 5.31.050 is amended to replace the reference to Section 12-47-135(6) and (7) with Section 12-47-310(3) and (4) C.R.S. 5. This ordinance shall take effect and be enforced thirty (30) days after its passage, adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 2014. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2014, and published in a newspaper of general publication in the Town of Estes Park, Colorado on the day of , 2014. COMMUNITY SERVICES Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Bo Winslow, Community Services Director Date: 4-8-14 RE: Rocky Mountain Park Inn L.L.C. Concession Agreement – Ordinance #12-14 Objective: Staff is recommending to the Board an addition to the current catering and service agreement with RMPI (Rocky Mountain Park Inn L.L.C.) this addition would include the food and beverage service at the Estes Park Events Complex. Present Situation: Currently there is no food or beverage service being provided at any of the 3 facilities (Event Center, Pavilion and Grandstand). Food and beverage service is required per United States Equestrian Federation, for horseshows, and is also currently being sold by the Town’s Sales and Marketing Manager as an option at events. Proposal: Staff would like to add the Estes Park Event Complex to the current Town/RMPI agreement, by doing this it will allow staff to continue a relationship that is known and already in place. Staff has worked with RMPI on facility needs and RMPI has budgeted over $150,000 to manage additional services. RMPI’s close proximity is also key to the success of this relationship. RMPI would pay the Town 15% of gross revenues produced in facilities. RMPI and Town have been working on an operational plan and both groups feel confident with the plan. RMPI and the parent company, Forever Resorts, currently operates venues similar to this all over the world. Due to requirements of the State Liquor Laws, an Ordinance is the best way to handle this agreement. Advantages:  This is a local business that is established and sets a high standard for service.  This business has the budget and staff to handle the necessary expenses. ($150,000 estimated)  The Town currently is under contract with RMPI for similar services.  RMPI has identified they would bring on local service clubs to assist in the operations and in return make a donation to that club. This is a current industry standard. Disadvantages:  This may appear as sole sourcing. However staff feels as though this is an extension/add to an existing agreement.  It is important the quality of the product is exceptional from day one. RMPI has a great team on board, there will be evaluations done after each event and periodic reviews of service provided. Action Recommended: Approve Ordinance #12-14 so a food and beverage agreement can be entered into with RMPI. Budget: Staff budgeted in 222-2700-342.10-70 (Event Center budget) a revenue of $34,210.00 and in 222-5500-342.10-70 (Events budget) a revenue of $12,000.00. Level of Public Interest There has been some talk of who may take over the operation of the grandstand concessions. Staff does not know of any interest from another party to take over the operation of beverage and food service on the entire property. Sample Motion: I move for the approval/denial of Ordinance #12-14 which allows Rocky Mountain Park Inn L.L.C. to operate the food and beverage concession at the Estes Park Events Complex. Attachments: See attachments A, B, and C     1    AGREEMENT BETWEEN TOWN OF ESTES PARK AND ROCKY MOUNTAIN PARK INN L.L.C.   THIS AGREEMENT is entered into this ____ day of April, 2014, between Rocky Mountain  Park Inn, LLC, a Colorado limited liability company (the “Concessionaire”), and the Town of  Estes Park, Colorado, a Colorado municipal corporation (the “Town”).    WITNESSETH:   WHEREAS, the Town is the owner of the Fair Grounds at Stanley Park now know as the  Estes Park Events Complex situated in Estes Park; and   WHEREAS, the Estes Park Events Complex consists of the Event Center, 1125 Rooftop  Way, Estes Park, Colorado, 80517, the Pavilion, 1115 Rooftop Way, Estes Park, Colorado, 80517                             and the Grandstand, 1209 Manford Avenue, Estes Park, Colorado, 80517; and                                                             WHEREAS, the Town is responsible for all operations at the Estes Park Events Complex;  and   WHEREAS, the Town has agreed to grant a concession to operate the liquor and food  concessions at the Estes Park Event Complex to Concessionaire; and  NOW THEREFORE, in consideration of the mutual covenants and obligations herein  expressed, the adequacy of which is acknowledged by and between parties, it is mutually  covenanted and agreed by and between parties as follows:   Section 1.  Contract Documents.   1.1 The Contract Documents consist of this Agreement and all attached exhibits.          1.2 This Agreement is the sole, express and complete agreement between the parties.   Each party shall be bound by no other terms or agreements relating to this  Agreement whether oral or written unless such terms are specifically and expressly  stated herein.     Section 2.  Grants of Concession and Possession.  2.1 Liquor and Food Concession. The Town grants to Concessionaire a non‐exclusive  concession to operate liquor and food service operations at the Estes Park Events  Complex for those areas, as shown in Exhibit “A” attached hereto (the “Premises”),  as specified in this Agreement.          2    2.2 Possession of the Premises.  The Town grants to Concessionaire possession of the  Premises, including its improvements, for the purpose of operating a liquor and food  service operation on the Premises.      2.3 Voluntary Suspension of Occupancy and Service during the Grandfathered Events.   The Concessionaire hereby agrees to voluntary suspend its liquor concession  operation during the period of time the Premises is occupied by the grandfathered  events as listed on Exhibit B attached hereto.  Section 3.  Concession and Leasehold Operations.   3.1 No Rights Acquired by Concessionaire.  By accepting the liquor and food concession,  the Concessionaire acquires no status, rights or benefits of an employee of the Town  and is an independent contractor.  Furthermore, it is specifically understood and  agreed that, for the purpose of this grant of concession and possession of the  Premises, Concessionaire will be considered as a licensee and the Town will incur no  liability in connection with such concession and possession.     3.2 Records of Concessionaire.  The Concessionaire will keep adequate and proper  business records of all expenses and receipts of its concession operations.  At the  request of the Town, all such business records will be made open and available for  inspection and audit by the Town.      3.3 Payments to Town for Concession.  In consideration of the concession granted under  this Agreement, Concessionaire agrees to pay the Town of Estes Park 15% of its  gross receipts generated from sales on the Premises to be paid quarterly.  “Gross  Receipts” shall mean the total of all amounts received by Concessionaire from the  operation of the liquor and food concession on the Premises, whether such amounts  are evidenced by cash, check, credit, charge account, exchange or otherwise, less  only (i) retail sales taxes and other direct taxes imposed upon receipts collected  from the consumer; and (ii) fees charges on credit card transactions.     3.4 Licenses.   Concessionaire agrees to obtain and pay for all licenses necessary in  connection with its operation, including but not limited to, an optional premises  liquor license for the Premises and appropriate food licenses.  Concessionaire is  responsible to insure that all health standards required by any state or county codes  are maintained by Concessionaire.          3    3.4.1 All licenses held by the Concessionaire in connection with this Agreement  shall be surrendered by the Concessionaire upon termination of this  Agreement.  Concessionaire agrees to execute any and all documents  necessary to transfer any licenses including, but not limited to, the  optional premises liquor license, to the Town and/or a subsequent third  party concessionaire upon request by the Town.     3.4.2 Upon Concessionaire’s surrender of all licenses and acquisition of new  licenses by a subsequent Concessionaire, the Town shall reimburse  Concessionaire for such proportional amounts as may be attributable to  any remaining period which may exist from date of Concessionaire’s  surrender to license expiration.     3.4.3 For the purpose of the Optional Premises Liquor License, the “Premises”  will be defined as the premises defined in the liquor license granted by  the Town and the State of Colorado, but not to exceed the boundaries  that area designated on Exhibit A.     3.4.4 Concessionaire shall be subject to state and local liquor laws for all  activities pursuant to the Optional Premises Liquor License.      3.4.5 Concessionaire shall obtain and legally maintain all appropriate tax  licenses including but not limited to a Colorado State Sales Tax License  and a Town of Estes Park Business License.      3.4.6 Liquor License Deactivation.     3.4.6.1 Mandatory License Deactivation.  It is expressly   understood and  agreed that the Concessionaire shall deactivate its liquor license  for the Premises for the events and time periods that are  identified in Exhibit B as “grandfathered” events.   This  deactivation shall be done in such manner as to give adequate  notice, time and opportunity for the grandfathered event  organizers, or their designees, to obtain the appropriate local and  state Special Events liquor licenses.      3.4.6.2 Voluntary License Deactivation.  The Concessionaire may, at its  sole discretion, voluntarily deactivate its liquor license for all or      4    any buildings and areas of the Estes Park Events Complex to allow  qualifying non‐profit organizations to utilize the State of  Colorado’s Special Event Liquor License system to hold events that  serve alcohol.      3.4.6.3 Liquor License Requirements.  Should the special event liquor  license not be obtained for the aforementioned deactivated  areas, the area shall then immediately default to the previously  governing license and shall be considered to never have been  deactivated.  The areas in question shall be considered not  deactivated until such license is approved and in full force and  effect.     3.4.6.4 Third Party Requirements/No Breach. The failure of a potential  licensee to obtain the special event liquor license for an  aforementioned deactivated area shall not be considered by  either party to be an express or implied breach and shall have no  bearing on any other portion of this Agreement.     3.5 Training.  Concessionaire shall develop and implement an acceptable plan and  schedule for training of all volunteers, temporary employees, and permanent  employees in all of the appropriate areas as related to administration and  enforcement of all provisions governing the sale of alcoholic beverages on the  Premises and updated every year thereafter for the length of this Agreement.  The  Town Representative shall have the full authority and discretion to determine the  adequacy, completeness or inadequacy of the aforementioned plan and schedule.   The Town has no liability for any claims against the Concessionaire related to  inadequate training.      3.6 Liability.  The Concessionaire assumes all liability for all claims associated in any  fashion with their concession or sales of food and alcoholic beverages.     3.7 Insurance.  Concessionaire agrees to obtain and maintain the following insurance:    3.7.1 Concessionaire shall procure and maintain at its own cost, and shall cause  any subcontractor of Concessionaire to procure and maintain, the  minimum insurance coverages listed below.  Such coverages shall be  procured and maintained with forms and insurers acceptable to the      5    Town.  In the case of any claims‐made policy, the necessary retroactive  dates and extended reporting periods shall be procured to maintain such  continuous coverage.    3.7.1.1 Worker's compensation insurance to cover obligations imposed  by applicable law for any employee engaged in the performance  of work under this Agreement, and Employer's Liability insurance  with minimum limits of five hundred thousand dollars ($500,000)  each accident, five hundred thousand dollars ($500,000) disease –  policy limit, and five hundred thousand dollars ($500,000) disease  – each employee.  Evidence of qualified self‐insured status may be  substituted for the worker's compensation requirements of this  paragraph.    3.7.1.2 Commercial general liability insurance with minimum combined  single limits of one million dollars ($1,000,000) each occurrence  and two million dollars ($2,000,000) general aggregate.  The  policy shall be applicable to all premises and operations.  The  policy shall include coverage for bodily injury, broad form  property damage (including completed operations), personal  injury (including coverage for contractual and employee acts),  blanket contractual, independent contractors, products, and  completed operations.  The policy shall contain a severability of  interest provision, and shall be endorsed to include the Town and  the Town's officers, and employees as additionally insured.  No  additional insured endorsement shall contain any exclusion for  bodily injury or property damage arising from completed  operations.    3.7.1.3 Commercial automobile liability insurance with minimum limit of  combined single limit of not less than one million dollars  ($1,000,000) including, but not limited to, coverage for owned  vehicles, non‐owned vehicles, and hired vehicles.    3.7.1.4 Any insurance carried by the Town, its officers, its employees,  shall be excess and not contributory insurance to that provided by  Concessionaire.  Concessionaire shall be solely responsible for any  deductible losses under any policy.      6      3.7.1.5 Concessionaire shall provide to the Town a certificate of  insurance, completed by Concessionaire’s insurance agent, as  evidence that policies providing the required coverages,  conditions, and minimum limits are in full force and effect.  The  certificate shall identify this Agreement and shall provide that the  coverages afforded under the policies shall not be cancelled,  terminated, or materially changed until at least thirty (30) days  prior written notice has been given to the Town.  The Town  reserves the right to request and receive a certified copy of any  policy and any endorsement thereto.    3.7.1.6 Failure on the part of Concessionaire to procure or maintain the  insurance required herein shall constitute a material breach of  this Agreement upon which the Town may immediately terminate  this Agreement, or at its discretion, the Town may procure or  renew any such policy or any extended reporting period thereto  and may pay any and all premiums in connection therewith, and  all monies so paid by the Town shall be repaid by Concessionaire  to the Town upon demand, or the Town may offset the cost of the  premiums against any monies due to Concessionaire from the  Town.    3.7.1.7 The parties agree and understand that the Town is relying on and  does not waive, by any provision of this Agreement, the monetary  limitations or terms (presently Three Hundred Fifty Thousand and  00/100 Dollars ($350,000) per person and Nine Hundred Ninety  Thousand and 00/100 ($990,000) per occurrence) or any other  rights, immunities, and protection provided by the Colorado  Governmental Immunity Act, Section 24‐10‐101, C.R.S., as from  time to time amended, or otherwise available to the Town or any  of its officers, agents, volunteers or employees.      3.8 Additional Rules.   In addition to conformance with all applicable state, county, and  local regulations, the operation of the concession granted under this Agreement,  Concessionaire shall, at all times, conform with the rules and regulations adopted by  the Town or any of its boards or departments having jurisdiction over the Premises.       7      3.9 Taxes.   This Agreement is expressly conditional upon the Concessionaire’s timely  payment of all applicable taxes, income taxes, and use taxes.  Furthermore, this  Agreement is expressly conditional upon the Concessionaire’s timely completion of  all returns and other required forms and documents for any of the aforementioned  or non‐mentioned taxes and fees.  Failure to comply with this provision will be  considered breach of contract by the Concessionaire and the Town shall be entitled  to all damages, costs, and attorney’s fees as related to this Agreement.   Section 4.  Scope of Services.  The Concessionaire agrees as follows:   4.1  Maintain Stocks.   Concessionaire agrees to maintain adequate stocks of supplies on  hand for all occasions in order to supply the needs of patrons desiring to use the  concession area.  Concessionaire assumes all and complete liability for all violations  related to alcoholic beverages and food service.  Concessionaire agrees to maintain a  separate storage facility as defined and mandated by the Colorado Liquor Code  related to the storage of alcoholic beverages on the Premises.     4.2 Pricing.  Concessionaire shall submit a liquor and food service price list to the Town  Representative or designee for comparison with other similar facilities located and  operated in the northeast quadrant of Colorado.  The Town Representative shall  verify that the prices are competitive for quality, service and portion size with other  similar operations located and operated in the northeast quadrant of Colorado.      4.3 Operational Standards.  Concessionaire shall employ its best business judgment,  efforts and ability to operate the liquor and food service in an efficient and  businesslike manner.  The Concessionaire is responsible for the cleanliness of its  immediate service area, as it relates to the cleaning and busing of tables, chairs,  floor areas and accumulated trash and/or other refuse.  The Concessionaire is  responsible for pick up and removal of all trash related to its concession.  (This does  not include Event floor trash cans).  All such refuse and trash shall be placed  properly in outside receptacles.  Should all refuse and trash not be properly disposed  within 12 hours, the Town will dispose of all refuse and trash and bill the  Concessionaire for the expense.  Concessionaire agrees to pay the costs within thirty  (30) days of receipt of a bill for the removal costs of any trash or refuse removal  undertaken by the Town.  Failure to pay such costs by the Concessionaire shall be  considered a breach of this Agreement.          8    4.4 Inventory. Concessionaire shall provide all inventory necessary for use for food and  beverage service. Inventory shall include, but not be limited to: food, china,  silverware, glassware, trays, tray stands, linens, portable bars, service carts, warming  and refrigerating carts, bread baskets and condiment dishes. Concessionaire shall  continue to maintain the amount of inventory necessary to fulfill the obligations of  this Agreement.    4.5 Equipment.  Concessionaire shall provide all kitchen supplies and equipment  necessary for providing food and beverages to the Facilities. Concessionaire agrees  to provide all equipment necessary for catered events at the Event Center, Pavilion  and Grandstand when requested.    4.6 Menu. Concessionaire agrees to develop and review the concession menu annually  with the Town Representative. Concessionaire has the latitude to add specialty  items to the menu as it deems appropriate. Concessionaire shall be required to  provide breakfast, lunch and dinner menus.    4.7 Concession Sales. Concessionaire agrees to provide both credit and cash sales  transactions. Concessionaire agrees to provide cash registers and credit card  transaction equipment for all point of sale locations.    4.8 Reviews. The parties shall, on an ongoing and continuing basis as shall be reasonable  and necessary review the performance of the concession operations.  Such review  shall include periodic written reports, guest‐comment cards and meetings with the  Town Representative.  The Town shall be kept fully informed of all food and  beverage service activities and operations.      4.9 Covenant of Cooperation.  Concessionaire agrees to provide to the Town prompt  written notice of any injury suffered at the Estes Park Events Complex, significant  complaints, whether written or otherwise, about the concession services at the  Estes Park Events Complex or its management, and actual anticipated disputes with  or claims by third parties. Concessionaire further covenants to cooperate with the  Town in resolving all such complaints, disputes or claims.                  Section 5. Duties of the Town.       9    5.1 Building Maintenance.    The Town is responsible for general maintenance and  janitorial services associated with the Estes Park Events Complex including all  equipment permanently mounted to the facilities.  Concessionaire is responsible for  all maintenance and janitorial services within and upon the concession area  improvements of the property.      5.2 Utilities.  The Town shall be responsible for all utilities, such as electricity, gas, water,  sewer, telephone, and trash used at the Estes Park Events Complex.  Section 6.   Term.  The initial term of this Agreement shall be from the date of execution of this  Agreement by both parties through December 31, 2015.  This Agreement shall then  continue annually unless terminated by either party.     6.1 Termination of Term.  Either party may terminate this Agreement by giving the other  party written notice on or before September 1 of any calendar year.  The effective  date of termination shall be December 31 of said calendar year.  Section 7.    Miscellaneous Conditions.   7.1  Assignment.   The Concessionaire shall neither assign any of the rights nor delegate  any of the duties imposed under the provisions of this Agreement without having  first obtained the written permission of the Town.  Furthermore, the Concessionaire  shall not sublet any portion of the premises which are the subject of this Agreement  or allow any other person to take possession of any portion of the concession area  without the written consent of the Town Administrator or designee.      7.2 Amendment.  This Agreement shall not be enlarged, modified or altered except in  writing signed by the parties as an amendment hereto.     7.3 Communications.  With the overall goal to provide the best possible service,  communication between Concessionaire and the appropriate Town staff is essential.   During the monthly meetings between the Concessionaire and designated Town  staff, suggestions to better improve the liquor and food concession, facility  operations, service and physical facilities shall be offered and examined by each  party.      7.3.1 The Concessionaire will file a quarterly written report within twenty (20)  days of the final day of each quarter with the Town Representative.  The  contents of this report shall be determined by the Town Representative      10    but must include accounting and tax information including, but not  limited to, amount of sales and appropriate tax returns.      7.4 Waiver.  No waiver of any breach of this Agreement shall be held or construed to be  a waiver of any subsequent breach thereof.      7.5 Expenditures.  It is expressly understood and agreed by and between the parties  hereto that the only expenditures to be made by the Town under and by virtue of  this Agreement, are those expenditures specifically provided herein.      7.6 Time of the Essence.  It is expressly understood and agreed by and between the  parties hereto that in the performance of the terms and conditions of this  Agreement, time is of the essence.     7.7 Jurisdiction.  It is expressly understood and agreed by and between the parties  hereto that each party agrees to jurisdiction solely in Larimer County District Court  for any legal claim or issue relating to this contract or arising out of the relationship  between parties.  The parties hereby waive any legal rights, express or implied, to  any other subject matter or personal jurisdiction.      8. Default/Termination    8.1 Default.   In the event of any default by the Concessionaire under the terms and  conditions of this Agreement, and if such default is not cured within ten (10) days  after written notice is given to Concessionaire by the Town setting forth the nature  of the default, this Agreement may be immediately terminated by the Town, and all  rights of the Concessionaire under this Agreement shall be unenforceable.  In any  and all events, upon notice of default, should Concessionaire not cure said default  within forty‐five (45) days after notice of default, this Agreement shall immediately  terminate.      8.2 Cure of Default.  In the event that the default in not the payment of some amount  due under this Agreement and is not capable of being cured within ten (10) days  after written notice, the time for curing such default shall be extended for a  reasonable period as necessary provided that the concessionaire commence  necessary action to correct such default within the ten (10) day curing period and  continue to pursue such corrective action in good faith.  The reasonableness of this  particular period shall be determined by the Town Administrator or designee.       11      8.3 Breach.  Each and every day that a breach of this Agreement continues shall be  considered a separate breach of this Agreement.     8.4 Termination.  Notwithstanding any other term of this Agreement, this Agreement  may be immediately terminated upon the occurrence of any of the following  activities by Concessionaire or its agents in the operation of the concession.    8.4.1 Dishonesty in the representations and operations of the concession.    8.4.2 Negligence of duties in the operation of the concession.    8.4.3 Conviction for illegal conduct relating to the concession.    8.4.4 Revocation of liquor license    8.4.5 Suspension or expiration of liquor license    8.4.6 Failure to pay relevant or applicable taxes or fees.    9. Agreement Subject to Appropriation.  Pursuant to law, this Agreement is subject to  adequate appropriation by the Town in any given fiscal year.  Should adequate funds not be  appropriated in any fiscal year to maintain and/or meet obligations of the Town under the  terms of this Agreement, the parties agree that the contract shall immediately terminate.      10. Indemnification and Hold Harmless.  The Concessionaire hereby agrees to indemnify, save  harmless and defend the Town, its agents, servants, and employees from and against any  and all claims, liability, losses and/or causes of action, including the reasonable cost of  defense including outside legal counsel and expert witnesses, which is caused by any  negligent or intentional act or omission of the Concessionaire, its agents, servants, or  employees in the performance of the terms under this Agreement.     11. Assignment.  The rights and obligations under this Agreement are not assignable by either  party without the prior written consent of the other party. However, no such written  consent shall be required for transfer by RMPI of its assets to any corporation or  partnership controlled by Rex Maughan or his trust.     Notices related to this Agreement should be made in writing to the parties as follows:        12      Town of Estes Park  Attn:  Town Administrator  PO Box 1200  Estes Park CO 80517    With a copy to:  Greg White  1423 W 29th Street  Loveland CO 80538    Rocky Mountain Park Inn L.L.C.  Attn:  Bill Butts  Forever Corporate Plaza  7501 E McCormick Parkway  Scottsdale, AZ 85258    With a copy to:  Rocky Mountain Park Inn L.L.C.  Attn:  Chris Cook  101 S. St. Vrain Avenue  Estes Park CO 80517           IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate as  of the day and year first hereinabove written.       Town of Estes Park     Rocky Mountain Park Inn, LLC                               ________________________________    ______________________________  Mayor                  Date                        By:                              Date  Exhibit B    Grandfathered Events     Rooftop Rodeo – July 4‐13, 2014   Longs Peak Scottish Irish Festival – September 4‐7, 2014  ORDINANCE NO. 12-14 AN ORDINANCE APPROVING AN AGREEMENT FOR THE LIQUOR AND FOOD SERVICE CONCESSION AT THE FAIRGROUNDS AT STANLEY PARK ALSO KNOWN AS THE ESTES PARK EVENTS COMPLEX TOWN OF ESTES PARK, COLORADO WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is appropriate to enter into an agreement with Rocky Mountain Park Inn, LLC, to grant a concession to operate the liquor and food service concessions at the Estes Park Events Complex NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK COLORADO, as follows: 1. The Agreement for the liquor and food service concession at the Fairgrounds at Stanley Park, also known as the Estes Park Events Complex, between the Town of Estes Park and Rocky Mountain Park Inn, LLC, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, is hereby approved. The officials of the Town of Estes Park are hereby authorized to execute the Agreement. 2. This ordinance shall take effect and be enforced thirty (30) days after its passage, adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 2014. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the day of , 2014, and published in a newspaper of general publication in the Town of Estes Park, Colorado on the day of , 2014. Town Clerk Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: April 4, 2014 RE: Liquor Violation Sentencing Guidelines for Compliance & Non-Compliance Check Violations Objective: To approve the updated liquor violation guidelines drafted by staff and reviewed by the Town Board at the Study Sessions held on March 11th and March 25th. Present Situation: During the 2013 summer season two liquor compliance checks were conducted and a number of the local establishments failed the checks. Staff utilized the liquor violation guidelines established by the Town Board in 1999 to negotiate stipulation agreements with most of the establishments. The current guidelines do not offer much flexibility as it relates to a first offense of the sale of alcohol to a minor and the guidelines tend to be more punitive than those established by the State liquor code. The Board stated concern with the guidelines and requested staff review and compare them to other communities to determine whether or not they should be revised/updated. Staff invited liquor licensees to the Town Board meeting on October 8, 2013 to discuss the current guidelines and what changes should be made to update the guidelines. After reviewing the input at a Study Session on October 22, 2013, the Board directed staff to align the Town’s guidelines with the State guidelines, best practices and procedures and review the possibility of utilizing Restorative Justice. During the past months staff has been reaching out to other communities to review their guidelines and confirm the legal use of Restorative Justice as an alternative to suspensions. Staff drafted the attached guidelines which include a written warning for the first offense of a sale to a minor, sale to a visibly intoxicated person, and sale or service by an underage employee with the adoption of recommended practices; the ability to pay a fine in lieu of serving time; the addition of mitigating and aggravating factors in determining time served; and the addition of Restorative Justice process in lieu of a suspension. After the last Study Session on March 25th, staff sent out a copy of the proposed guidelines to all licensees for the review and informed them of the Board’s consideration of the new guidelines at the April 8th meeting. Proposal: Adopt the new guidelines as attached for use in negotiating stipulation agreements moving forward. Advantages:  The new guidelines provide staff with more flexibility in determining an appropriate penalty.  Allows a business to pay a fine in lieu of serving time.  The addition of Restorative Justice provides an additional and unique option for addressing liquor code violations not used by other communities. Disadvantages:  None Action Recommended: Approval of the proposed liquor violation guidelines as presented. Budget: The new guidelines could produce a new revenue stream if a licensee elects to pay a fine in lieu of serving time for a violation of the liquor code. Sample Motion: I move to approve/deny the liquor violation sentencing guidelines for compliance & non- compliance check violations. Attachment Liquor Violation Guidelines for Compliance and Non-Compliance Check Violations Liquor Violation Guidelines 1 Liquor Violation Sentencing Guidelines for Compliance and Non-Compliance Check Violations The purpose of these sentencing guidelines is to provide philosophical, non-binding guidance concerning negotiating stipulated agreements with licensees for liquor violations occurring within the Town of Estes Park. The actual penalty imposed is at the discretion of the Local Licensing Authority, and may vary under the guidelines depending upon the circumstances of each case and any mitigating factors. Definitions: “Level 1” means violations including, but not limited to Procurement of Liquor from a Prohibited Source; Failure to Meet Food Requirement; Failure to Report Change of Manager, Trade Name, Entity Structure, or Modification of Premises. “Level 2” means violations including, but not limited to Gambling; or Refusal to Allow Inspection. “Level 3” means violations pertaining to Regulation 47-900 Conduct of Establishment; or Unlawful Ownership. “Local Licensing Authority (Authority)” means the Town of Estes Park Board of Trustees sitting in its capacity as the Local Licensing Authority. If the Board chooses to appoint a separate Authority, this section would apply directly to that Authority. “Licensee” means the person or entity holding an alcohol beverage license of any class, or the person or entity holding an alcohol beverage permit of any type. “Town” means the Town of Estes Park, Colorado. Investigation of Cause for Suspension and Revocation of Licenses An investigation may be commenced upon motion of the Authority, request of the Police Department, or upon the Town Clerk’s own initiative. If the investigation shows reasonable suspicion to believe that grounds for suspension or revocation exist, Show Cause Hearing proceedings may be initiated. Pre-Hearing Negotiated Stipulation For liquor law violations, the Town Clerk, in conjunction with the Chief of Police and/or the Town Attorney, is authorized to conduct a pre-hearing negotiation meeting. After considering results of the initial investigation and considering any mitigating or aggravating factors, the Town Clerk may offer a stipulated agreement to the licensee. An offer of stipulation is intended to be a lesser penalty than the Local Licensing Authority would reasonably be expected to impose after a hearing. A stipulated agreement is not required to be offered, and both the Town Clerk and Chief of Police reserve the right, at their discretion, to move directly to a Show Cause Hearing. If the licensee agrees to a stipulation agreement, the agreement will be presented to the Local Licensing Authority for final action. If a stipulated agreement includes days of suspension, the time shall be served consecutively and immediately upon approval of the stipulated agreement. The range of the Town Clerk’s discretion is specified in this section and includes providing the owner of the establishment with the option of participating in the Restorative Justice process in lieu of fulfilling the terms and conditions of the stipulation Liquor Violation Guidelines 2 agreement. Additionally, the employee involved in the violation may choose the Restorative Justice option over facing criminal charges in district court. When the Restorative Justice option is chosen the case will be referred to the Estes Valley Restorative Justice Partnership (EVRJP). Penalty Guidelines Penalties for violation of any provisions of this Chapter, the Colorado Liquor Code, Colorado Beer Code, or Colorado Special Events Code shall be as provided in the guidelines below. Nothing in the following guidelines is meant to restrict the Local Licensing Authority from issuing a lesser penalty, a higher penalty, or additional penalties as allowed by this Code or state law, up to and including suspension or revocation of a liquor license. For any offense involving Sale to a Minor or Service of a Visibly Intoxicated Person, the Authority requires, as a condition of holding any days of suspension in abeyance, that the licensee present timely proof of approved alcohol server training of each employee of the establishment who sells or serves alcohol or malt beverages. When the penalty is a result of a violation that occurred during a compliance check, the guidelines in the Code of Regulations, 1 C.C.R. 203-2, Regulation 47-604 shall apply. The penalties described below reflect this Regulation, and may also be applied to a similar violation that occurs outside of a compliance check. GUIDELINES FOR SALE AND SERVICE ALCOHOL VIOLATIONS Violation(s): Sale to a Minor Sale To Visibly Intoxicated Person Sale or Service by Underage Employee Penalty Range Payment of fine permitted Negotiated Stipulation Range Additional Requirements First offense Written warning up to 15 day suspension Yes 0 to 15 days served with 15 to 0 days held in abeyance for one year If the employee making the sale has completed a state- approved server training, a written warning is recommended in compliance with Regulation 47-604(A)(2). Adopt recommended practices. Second offense within one year Up to 30 day suspension or RJ Option Yes, if fine was not paid or suspension served for first offense and if there are no other offenses within the past two years (12- 47-601(3)(a)(III) 10 to 20 days served with 20 to 10 days held in abeyance for up to 18 months Any time held in abeyance from a prior penalty must be served. May not pay fine in lieu of this portion of the suspension. Liquor Violation Guidelines 3 Third offense within one year Up to 45 days suspension, RJ Option, or revocation No 30 to 45 days served Time held in abeyance not allowed. Time held in abeyance from prior offense(s) must be served. May not pay a fine in lieu of suspension. Second offense within two years Up to 21 day suspension or RJ option Yes, if fine was not previously paid 14 to 21 days served with 7 to 0 days held in abeyance for one year. If a second offense occurs within one (1) year of the first offense, any days held in abeyance from the first offense will be imposed in addition to separate sanctions for the second offense. May not pay a fine in lieu of suspension. Third Offense within two or three years Up to 30 days suspension, RJ Option, or revocation No 20 to 30 days served with 10 to 0 days held in abeyance for one year If a third offense occurs within one year of an earlier offense, any days held in abeyance from the earlier offense(s) will be imposed in addition to separate sanctions for the third offense. May not pay a fine in lieu of suspension. * Recommended Practices 1. Create and maintain a written sales policy – establishments should have a written policy identifying steps that staff must take for every transaction. 2. Train staff and management on the alcohol sales policy – all staff should be fully trained before being permitted to sell alcohol. 3. Provide tools for employees – provide appropriate tools (i.e. as ID Checking Guides, electronic ID scanners, programmable cash registers) to help staff sell responsibly. 4. Monitor staff conduct – monitor staff performance as a quality control strategy. 5. Keep records – in order to demonstrate company practices, document training, compliance checks, disciplinary actions; keep an unusual occurrence log; and appoint a high-level employee to oversee compliance with laws and company policy. When considering mitigating and aggravating factors, the Authority and/or Town Clerk, Chief of Police, and Town Attorney shall consider:  Action taken by the licensee to prevent violations, i.e. server training.  Licensee’s past history of success or failure with compliance checks.  Any corrective action taken by the licensee.  Any corrective action taken for prior violations and the effectiveness of the corrective action.  Willfulness or deliberateness of the violation.  Likelihood of recurrence of the violation.  Factors which might make the situation unique, such as: o Prior notification that the compliance check would be forthcoming. o The dress or appearance of the underage operative, i.e. the operative was wearing a high school letter jacket. o Licensee or Registered Manager is the violator or directed an employee or other individual to violate the law. Liquor Violation Guidelines 4 GUIDELINES FOR LEVEL 1 – LEVEL 3 ADMINISTRATIVE VIOLATIONS Level 1 Violation Penalty Range Payment of fine permitted Negotiated Stipulation Range Additional Requirements First offense Written warning up to 10 days suspension Yes 3 to 7 days served plus 7 to 3 days held in abeyance for one year Second offense within one year 15 days suspension Yes, if fine was not paid or suspension served for first offense 5 to 10 days served with 10 to 5 days held in abeyance for one year Any time held in abeyance from a prior penalty must be served. May not pay fine in lieu of this portion of the suspension. Level 2 Violation Penalty Range Payment of fine permitted Negotiated Stipulation Range Additional Requirements First offense Written warning up to 20 day suspension (Aggravated: 25 day suspension) Yes 7 days served with 13 held in abeyance for one year (Aggravated: 8 days served with 17 days held in abeyance) Second offense within one year Hearing is set for revocation of license Level 3 Violation Penalty Range Payment of fine permitted Negotiated Stipulation Range Additional Requirements First offense 30 days suspension (If first offense is serious enough a hearing is set for revocation of license) No 10 days served with 20 days held in abeyance for one year Second offense within one year Hearing is set for revocation of license Liquor Violation Guidelines 5 Consideration of Payment of Fine in Lieu of Suspension The Local Licensing Authority agrees to accept and adopt the optional procedures described in C. R. S. §12-47-601(3) through (6). This shall apply to any licensee who violates or whose employees violate any terms of this Chapter or of Title 12, Articles 46, 47, and 48, or the rules and regulations related thereto. A fine in lieu of suspension may be considered for suspensions of fourteen days or less. In considering the licensee’s petition to pay a fine in lieu of suspension, the Authority shall use the criteria set forth in C. R. S. §12-47-601(3)(a)(I) through (III), which provide that a fine in lieu of suspension may be considered when the authority is satisfied that the following conditions obtain: (I) That the public welfare and morals would not be impaired by permitting the licensee to operate during the period set for suspension and that the payment of the fine will achieve the desired disciplinary purposes; (II) That the books and records of the licensee are kept in such a manner that the loss of sales of alcohol beverages that the licensee would have suffered had the suspension gone into effect can be determined with reasonable accuracy therefrom; and (III) That the licensee has not had his or her license or permit suspended or revoked, nor had any suspension stayed by payment of a fine, during the two years immediately preceding the date of the motion or complaint which has resulted in a final decision to suspend the license or permit. The fine shall be determined in accordance with C. R. S. §12-47-601(3) (b) and (c), which provide as follows: (I) The fine accepted shall be the equivalent to twenty percent of the licensee's estimated gross revenues from sales of alcohol beverages during the period of the proposed suspension; except that the fine shall be not less than two hundred dollars nor more than five thousand dollars. (II) Payment of any fine pursuant to the provisions of this subsection shall be in the form of cash or in the form of a certified check or cashier's check made payable to the licensing authority i.e. Town of Estes Park. The Town Clerk is authorized to recommend payment of a fine in lieu of suspension that meets the criteria set forth as part of a stipulated agreement. Consideration of Restorative Justice in Lieu of Suspension For each liquor license violation case referred to the Estes Valley Restorative Justice Partnership, a process of identifying and repairing harm would be followed. The EVRJP process allows for consequences to match the specific details and circumstances of each case as opposed to the same penalty being imposed for all incidences. It also allows the community a voice by inviting community members to be a part of the process. When the Restorative Justice option is chosen, the owner of the establishment and/or the employee involved in the violation would be contacted by EVRJP staff to both learn about the Restorative Justice process and to review the facts of the case. Facilitators and community members would be selected to participate in a Community Group Conference Circle in order to develop a unique contract to be fulfilled by the offender(s) in lieu of a suspension and/or fine as agreed upon in the stipulation agreement. The Liquor Violation Guidelines 6 contract would run for a defined period of time, generally three to six months, and contain up to five contract items that must be completed. These items will be specific, measureable, achievable, relevant, and timely. The contract will be monitored by EVRJP staff for completion within the amount of time specified. If the offender(s) fail to complete the contract, or a second offense has occurred, the owner of the establishment would be obligated to pay the fine and/or serve the suspension defined by the stipulation agreement. The employee involved in the violation would be referred back to court, as he/she would be facing criminal charges. COMMUNITY DEVELOPMENT Memo To: Town Board of Trustees Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: April 8, 2014 RE: Amendment to The Neighborhood Development Agreement, The Neighborhood Subdivision Objective: Town Board review and action on a proposed amendment to The Neighborhood Development Agreement to increase the median income limit for attainable housing units from 100% to 125% of Larimer County median income. Present Situation: The Neighborhood subdivision is located off Dry Gulch Road. It contains 32 single- family residential R-1 zoned lots and two commercial O-Office zoned lots. Of the 32 single-family lots, 17 are designated as attainable to households earning 100% or less of Larimer County Area Median Income. As dwellings are constructed and sold the deed restriction, signed by the Mayor and the buyer, is recorded. Lots are deed restricted for 30 years. The attached map shows the status of development as of December 2013 (units constructed, under construction, deed restricted . . . ). One deed- restricted unit has resold and another deed-restricted unit is for sale. This is the only Town ‘managed’ attainable housing program in the Estes Valley. The Town has a Professional Service Agreement with the Estes Park Housing Authority to perform income qualifications. Town Community Development staff track attainable lots, require the deed restrictions be recorded, and coordinate with the Housing Authority to ensure income qualifications are completed. Proposal: Amend the deed restrictions to the median income limit from 100% to 125% of Larimer County median income. Advantages: Below are advantages of the current Neighborhood Attainable Housing Program.  The attainable housing program ensures that 17 properties are attainable to households earning 100% of less of median income.  This is the only single-family residential subdivision construction in 10+ years with a lot size, design, and price that is targeted towards first time home-buyers and limited to year-round residents. Disadvantages: Current program disadvantages.  A minimum income is needed to qualify for a mortgage and a maximum income is needed to income qualify to purchase a unit. The difference between the minimum and maximum income limits is small. For example a buyer may need to earn at least $60,000 per year to qualify for a mortgage, but no more than $65,000 to income qualify. This combined with higher interest rates and a reduction in Larimer County median incomes narrows the pool of potential buyers.  There are no provisions for buyer counseling about the deed restriction. If buyers improve the property they hope to recoup the investment at the time of resale with an increased sale price. This in turn limits the buyer pool. Buyers’ income must be sufficient to qualify for a mortgage, but not so high as to exceed 100% of Larimer County Area Median Income. In one case this limited the buyer pool to households earning approximately $60,000 and $65,000.  Since this is a non-subsidized program there is no soft-second mortgage to incentivize buyers to purchase a deed-restricted lot and to de-incentivize sellers from breaking the deed restriction. Originally staff also recommended requiring buyer counseling and resale provisions. These provisions were a significant concern to the developer and were no agreement was reached. These provisions have been removed from the staff recommendation. Action Recommended: Revision of the development agreement to increase the income limit. Budget: Staff time TBD. Level of Public Interest: High from an impacted property owner. Sample Motion: I move for the approval/denial of the Second Amendment to The Neighborhood Development Agreement to increase the median income limit from 100% to 125% of Larimer County Median Income. Attachments: Map showing status of development Second Amendment to Development Agreement Phase II - B lock 1 East S ideWest S ide Phase I - B lock 2 Lot 1Lot 1 Lot 8 Lot 7 Lot 22 Lot 4 Lot 2Lot 5 Lot 3Lot 6 Lot 9 Lot 8Lot 7Lot 5Lot 6Lot 2Lot 4Lot 3Lot 11 Lot 14Lot 10 Lot 13Lot 12 Lot 21Lot 20Lot 19Lot 18Lot 15ALot 17ALot 16BLot 16ALot 15BWILDFIRE RD RED TAIL HAWK DR CRABAPPLE LN0 75 150Feet 1 in = 150 ft ±Town o f Estes ParkCommunity Development Printed: 12/6/2013Created By: Phil Kleisler Town Boundary Parcels-Larimer Hom e Built Covenant Recorded Under C onstruction Designated Attainable The Neighborhood Subdivision LAKE ESTES Vicinity Ma p Site SECOND AMENDMENT TO DEVELOPMENT AGREEMENT THIS SECOND AMENDMENT TO DEVELOPMENT AGREEMENT, is effective this ____ day of ________________ 2014, by and between PAWNEE MEADOWS, LLC, a Colorado limited liability corporation (“Owner”) and the Town of Estes Park, Colorado, a Municipal Corporation (the “Town”). WITNESSETH: WHEREAS, the parties entered into a Development Agreement effective the 28 th day of June, 2005, and WHEREAS, the parties entered into the First Amendment to Development Agreement effective the ____ day of ___________, 2009; and WHEREAS, it is necessary to further amend Paragraph 12 (A)(1) of the Development Agreement, as amended by the First Amendment to Development Agreement, to increase the income guidelines. NOW , THEREFORE, IN CONSIDERATION OF THE ABOVE RECITATIONS AND THE COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. Paragraph 12(A)(1) of the Development Agreement, as amended in the First Amendment to Agreement to Development Agreement, shall be amended to read as follows: A. 1). 17 single family attainable housing units with a minimum lot area of 5,000 square feet. Attainable shall be as defined in the Estes Valley Development Code as amended herein as; Owner occupied housing units that are attainable to households earning 125% of the Larimer County Area Median Income or below, adjusted for household size, and Units shall be restricted to assure the availability of the unit for sale to persons meeting this income guideline for a period of not less than 30 years, and 2. All the terms and conditions of the Development Agreement shall remain in force and effect. AGREED TO and signed by the parties this ___ day of _____________, 2014 TOWN OF ESTES PARK By: Mayor ATTEST: ___________________________________ Town Clerk STATE OF COLORADO ) ) ss. COUNTY OF _______________ ) The foregoing SECOND AMENDMENT TO DEVELOPMENT AGREEMENT was acknowledged before me this _____ day of _________, 20 14, by Bill Pinkham, as Mayor of the Town of Estes Park, a municipal corporation established under the laws of the state of Colorado. Witness my hand and official seal. (S E A L) ________________________________ Notary Public My Commission expires: _____________________ PAWNEE MEADOWS, LLC By: __________________________________________ President STATE OF COLORADO ) ) ss. CITY AND COUNTY OF DENVER ) The foregoing FIRST AMENDMENT TO DEVELOPMENT AGREEMENT was acknowledged before me this ______ day of ______________, 20 14, by ___________________, as President of Pawnee Meadows, LLC, a limited liability corporation established under the laws of the state of Colorado. Witness my hand and official seal. (S E A L) __________________________________ Notary Public My Commission expires: _________________ Town Attorney Memo 1 To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Greg White, Town Attorney Date: April 4, 2014 RE: Agreement for Installation, Operation, and Maintenance of Water Main Fish Creek Water Association Objective: Review and, if appropriate, approve the Agreement for Installation, Operation and Maintenance of Water Main between the Town and the Fish Creek Water Association, Inc. (Fish Creek). Present Situation: The Town, provides treated bulk water to the Fish Creek Water Association for distribution through Fish Creek’s system to individual customers. Each individual customer has its own water meter and is billed for its individual use by the Town. Currently a two inch galvanized water main is part of the Fish Creek distribution system and needs to be replaced with a new eight inch water main. Fish Creek has made arrangements through Larimer County to fund the design, installation and construction of the new water main through the creation of Larimer County Local Improvement District No. 2013-3. The District was approved by its voters at the November 2013 election including the authorization to incur debt in the amount of $360,000 for installation of the new water main. The agreement details the responsibilities of each party for the construction and maintenance of the new water main and the transfer of the new water main to the Town once the debt has been fully paid. After the new water main is installed and accepted by the Town, the Town is responsible for the normal operation and routine maintenance of the new water main. The Town may use the new water main to connect additional customers to the Town’s system and retain all revenues from the new customers. Proposal: Approve the Agreement in order to install, operate, and maintain the new water main for the Fish Creek Water Association system. Advantages: Approval of the Agreement allows this project to move forward, Fish Creek Water Association to finalize the funding arrangements through the District, and provide for the eventual transfer of the new water main to the Town. 2 Disadvantages: None Action Recommended: Approve the Agreement Budget The Water Utility’s normal maintenance budget in sufficient to provide funds for any operation or maintenance costs for the new water main. Level of Public Interest: Low Sample Motion: I move to approve/not approve the Agreement for Installation, Operation, Maintenance of Water Main with the Fish Creek Water Association. 1          AGREEMENT FOR INSTALLATION, OPERATION AND MAINTENANCE OF WATER MAIN This Agreement for Installation, Operation and Maintenance of Water Main ("Agreement") is made and entered into this ____ day of _________, 2014, between the Town of Estes Park, a Colorado municipal government (the ''Town"); and the Fish Creek Water Association, Inc., a Colorado non-profit corporation ("Fish Creek") (collectively “Parties”). RECITALS The Town, through its Water Enterprise, operates and maintains a municipal water system within the Town of Estes Park and surrounding areas including the distribution of treated water. Fish Creek is the owner of and maintains a water distribution system located in unincorporated Larimer County, Colorado. The Town provides treated water to property owners through the Fish Creek water distribution system. Individual property owners receive Town treated water through the Fish Creek water distribution system through individual meters and are individually billed by the Town. Fish Creek owns a two-inch galvanized water main as part of its distribution system. This water main was installed in the 1950s and has experienced numerous breaks, insufficient volume, and pressure. Fish Creek has determined the need to replace the existing two-inch water main with an eight-inch ductal iron water main ( “New Water Main”) which will provide improved water quality, pressure and volume. In order to finance the cost of the installation of the New Water Main, the property owners petitioned the Board of County Commissioners of Larimer County, Colorado (the “County”), to form a local improvement district. The County adopted a Resolution on August 16, 2013, creating the Larimer County Local Improvement District No. 2013-3 (Fish Creek)(the “District”). In November, 2013, a ballot question was submitted to the electors of the District for the purpose of authorizing the incurrence of debt in the amount of $360,000 to pay for the installation of the New Water Main and other improvements (“Debt”), which ballot question was approved by the electors of the District. Following approval of the ballot question, the District received approval of a loan from the State of Colorado to finance construction of the New Water Main. Pursuant to an agreement between Fish Creek and the District dated October 30, 2013, Fish Creek accepted operation and maintenance obligations for the New Water Main and agreed to purchase the improvement from the District after the Debt has been fully 2          paid. Such agreement expressly authorizes Fish Creek to transfer its operation and maintenance obligations to the Town of Estes Park. NOW THEREFORE, for good and valuable consideration, and pursuant to the recitals set forth above which are incorporated herein by this reference, the parties agree as follows: 1. New Water Main Construction and Maintenance a. Fish Creek and the Town shall cooperate with each-other and the District for the installation of the New Water Main as more fully described on Exhibit A attached hereto and incorporated herein b. The Town shall approve construction drawings for the New Water Main. Following installation of the New Water Main and ACCEPTANCE by the Town, the New Water Main shall be used to distribute treated water from the Town to the rest of the Fish Creek water distribution system. c. Following ACCEPTANCE of the New Water Main, the Town shall assume sole responsibility for the normal operation and routine maintenance of the New Water Main. d. The District shall maintain ownership of the New Water Main until such time as the Debt is paid in full with interest as required by the State of Colorado, at which time Fish Creek will purchase the New Water Main pursuant to the existing agreement between Fish Creek and the District dated October 30, 2013. e. Upon Fish Creek’s acquisition of the New Water Main from the District, Fish Creek shall convey the New Water Main to the Town in the form acceptable to the Town. f. The Town may connect additional users to the New Water Main so long as such connections do not interfere with the reasonable delivery of water to the properties served by Fish Creek. The Town shall retain all revenues from any new connections. g. The remainder of the Fish Creek water distribution system, not including the New Water Main, is the sole responsibility of Fish Creek. The Town has no responsibility with regard to any repairs, maintenance, leaks, or other problems with the Fish Creek water distribution system. It shall be the sole responsibility of Fish Creek to maintain and operate its distribution system. 3          2. Warranty. As part of the installation and construction of the New Water Main, a two (2) year warranty shall be required from the contractor that constructs the improvements from the date of acceptance of the New Water Main by the Town. Fish Creek shall, in the event that there is any damage, break, faulty construction, or other problem which occurs during the two year warranty period regarding the New Water Main, work with the Town to enforce the terms and conditions of the warranty. 3. Covenant. For the sole benefit of Fish Creek, the Town, and the District, and without giving any benefits, rights, remedies, or claims to any other person or entity, the Parties hereby covenant and agree that they shall, in accordance with prudent water utility practices: (i) at all times operate or cause the New Water Main to be operated in an efficient manner; (ii) maintain or cause to maintain the New Water Main in good repair, working order and operating condition;(iii) from time to time, make or cause to make all necessary and proper repairs, renewals, replacements, additions, betterments, and improvements with respect to the New Water Main so that Fish Creek and the Town's water business carried on in conjunction therewith shall be properly and advantageously conducted. 4. ASSIGNMENT. The Fish Creek shall not assign this Agreement to any third party without the prior written consent of the Town. 5. PARAGRAPH CAPTIONS. The captions of the paragraphs are set forth only for convenience and reference, and are not intended in any way to define, limit, or describe the scope or intent of this Agreement. 6. ADDITIONAL DOCUMENTS OR ACTION. The Parties agree to execute any additional documents and to take any additional action necessary to carry out this Agreement. 7. INTEGRATION AND AMENDMENT. This Agreement represents the entire agreement between the Parties and there are no oral or collateral agreements or understandings between the Parties with respect to the operation and maintenance of the New Water Main. Only an instrument in writing signed by all Parties may amend this Agreement. If any provision of this Agreement is held to be invalid or unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this Agreement shall continue in full force and effect. 8. GOVERNING LAW. The laws of the state of Colorado shall govern this Agreement. 4          9. BINDING EFFECT. This Agreement shall accrue to the benefit of, and be binding upon, the Parties, and their respective legal representatives, successors, and assigns; provided, however, that nothing in this paragraph shall be construed to permit the assignment of this Agreement except as otherwise specifically authorized in this Agreement. 10. TIME OF THE ESSENCE. The parties acknowledge that time is of the essence, and agree to fully and promptly cooperate in order to secure funding from the State of Colorado for the construction of the new water main. THE FISH CREEK WATER ASSOCIATION, INC. By:_________________________ Title:________________________ TOWN OF ESTES PARK By:_________________________ Title:________________________ ATTEST: ____________________________ Town Clerk EXHIBIT A      FISH CREEK WATER ASSOCIATION  Project Description    This project will consist of installing approximately 2,300 lineal feet of eight (8) inch ductile iron  waterline to serve the seventeen residences of Fish Creek Water Association at an estimated cost of  $360,000.  The new line will connect to the Town of Estes Park water system which will provide potable  water to this area.  The  project will be funded by a loan from Colorado Water Resources and Power  Development Authority to the Larimer County Local Improvement District 2013‐3 (Fish Creek).