HomeMy WebLinkAboutPACKET Town Board 2014-02-11
The Mission of the Town of Estes Park is to provide high‐quality, reliable
services for the benefit of our citizens, guests, and employees, while
being good stewards of public resources and our natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, February 11, 2014
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PRESENTATION OF FINANCIAL REPORTING AWARD: Finance Officer McFarland.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
Standing Together for a Stronger Tomorrow
Events Ad-Hoc Committee
1. CONSENT AGENDA:
1. Town Board Minutes dated January 28, 2014, and Town Board Study Session
Minutes dated January 28, 2014.
2. Bills.
3. Committee Minutes:
A. Community Development/Community Services Committee. January 23, 2014:
1. 2014/2015 Road Closures outlined in minutes.
2. Revise Senior Services Fit-Plus Pass Fee.
3. Museum Program Fee Structure
4. Intergovernmental Agreement between the Town and Larimer County Elections
Office for Assistance during the 2014 Election.
5. Revised Intergovernmental Agreement for Permanent Repairs to Fish Creek
Corridor.
2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. ACTION ITEMS:
A. PRELIMINARY SUBDIVISION PLAT, The Sanctuary on Fall River
Townhomes, Tract 59A, Amended Plat of Tracts 59, 761, 62, & 63, Fall River
Addition; TBD Fall River Road (behind 1260 Fall River Road); The Sanctuary,
LLC/Applicant. Item continued by staff to the February 25, 2014 Town
Board meeting.
Prepared 1/31/14
*Revised 2/6/14
*
*
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
3. ACTION ITEMS:
1. APPEAL THE APPROVAL OF THE STANLEY PAVILION BY THE TECHNICAL
REVIEW COMMITTEE. Senior Planner Shirk.
Appeal of the Technical Review Committee’s determination that the proposed use
complies with the Master Plan for the Stanley Historic District as an ancillary use to
the Stanley Historic District, Mountain Townhome Homeowner Association/Applicant.
Item continued from the January 11, 2014 meeting.
2. RESOLUTION #04 -14 – SUPPORTING THE FORMATION OF A CREATIVE ARTS
DISTRICT. Town Administrator Lancaster.
3. ORDINANCE #03-14 SUBMITTING BALLOT ISSUE 1A TO THE REGISTERED
VOTERS OF THE TOWN OF ESTES PARK ON THE APRIL 1, 2014 BALLOT TO
INCREASE THE TOWN OF ESTES PARK SALES TAX BY 1% FOR TEN YEARS
FOR ROADWAY IMPROVEMENTS, PUBLIC TRAILS, SENIOR
CENTER/COMMUNITY RECREATION CENTER, AND EMERGENCY RESPONSE
PROJECTS. Administrator Lancaster.
4. RESOLUTION #05-14 SUBMITTING QUESTION 1B TO THE REGISTERED
VOTERS OF THE TOWN OF ESTES PARK ON THE APRIL 1, 2014 BALLOT THE
SALE LOT 4 STANLEY HISTORIC DISTRICT TO GRAND HERITAGE PER THE
REAL ESTATE CONTRACT DATED JANUARY 10, 2014.. Attorney White.
5. ORDINANCE #04-14 - INITIATED ORDINANCE PETITION REQUIRING A
CONSERVATION EASEMENT ON LOT 4, STANLEY HISTORIC DISTRICT. Town
Clerk Williamson.
Board to consider adoption of Initiated Ordinance #04-14 or set question through the
adoption of Resolution #06-14 for consideration at the April 1, 2014 regular Municipal
Election.
6. RESOLUTION #07-14 RE-APPROPRIATION OF 2013 ENCUMBERED FUNDS
“ROLLOVERS” TO 2014 BUDGET. Finance Officer McFarland.
7. MEMORANDUM OF AGREEMENT BETWEEN CENTRAL FEDERAL LANDS,
ROCKY MOUNTAIN NATIONAL PARK, COLORADO DEPARTMENT OF
TRANSPORTATION AND TOWN OF ESTES PARK FOR ADMINISTRATION OF
THE FLAP GRANT. Director Zurn. Item to be considered at the February 25, 2014
Town Board meeting.
4. REPORTS AND DISCUSSION ITEMS:
1. MULTI-PURPOSE EVENT CENTER & STALL BARN CONSTRUCTION UPDATE.
Director Zurn.
5. ADJOURN.
*
Town of Estes Park, Larimer County, Colorado, January 28, 2014
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 28th day of January, 2014.
Present: William C. Pinkham, Mayor
Eric Blackhurst, Mayor Pro Tem
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Also Present: Steve McFarland, Finance Officer
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: Frank Lancaster, Town Administrator
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PUBLIC COMMENTS.
Johanna Darden/Town citizen stated that tourist would not come during the off season,
winter, to the Anschutz Wellness center at the Stanley Hotel due to winter weather
conditions, lack of activities and the lack of businesses that are open. She commented
the Town citizens would have two options on the April 1, 2014 ballot: 1) Contract to sale
Lot 4, Stanley Historic District to Grand Heritage, i.e. Stanley Hotel or 2) An Initiated
Ordinance to place a conservation easement on the lot. She advocated for the open
space initiative.
Gary Coleman/Ride-A-Cart owner informed the Board of a development code regulation
that has limited his ability to provide local fill deposited by the recent flood at his
business. The development code requires grading plans to be filed with a development
plan. This limits his ability to remove and distribute fill to local contractors, ability of
Ride-A-Kart to rebuild, fix Olympus Heights roadway, and flatten Lot 37 for future
development. The removal of fill would also address spring run-off concerns. The fill
provides a local source of rip rap and fill. He requested assistance from the Town on
how to move the project forward.
Tom Hochstetler/Appenzel Inn owner thanked the Board for approving their recent
liquor license. He stated concern with the Community Development Department and
the legal counsel for the Town, more specifically the areas of planning and enforcement.
Board of Trustees – January 28, 2014 – Page 2
The Town has not appropriately addressed code issues of the neighboring hotels, which
have negatively impacted his business and therefore sales tax.
TRUSTEE COMMENTS.
Trustee Ericson stated the Transportation Advisory Committee met a couple of weeks
ago and thanked Kimberly Campbell for her leadership to the committee. He also
thanked the snowplow drivers for their efforts this week.
Trustee Phipps commented the Open Land Advisory Board was informed the roads in
Hermit Park were severely damaged, with an estimate of $400,000 to repair. GOCO
has established $5 million for flood repairs and may be the source of funding to repair
the roads. The County acquired a number of properties after the 1976 flood and has
begun to address repairs from the recent flood.
Mayor Pro Tem Blackhurst stated the market study for the Estes Park Housing Authority
owned Lot 4 continues. EPHA has made preliminary application for tax credit financing
through CHAFA with a formal application submitted in March. The funding would build
additional affordable workforce housing.
Trustee Norris stated the Local Marketing District would use Mountain States Employers
Council to perform the search for the new Executive Director.
TOWN ADMINISTRATOR REPORT.
None.
1. CONSENT AGENDA:
1. Town Board Minutes dated January 14, 2014, Town Board Study Session
Minutes dated January 14, 2014 and Town Board Special Meeting Minutes
dated January 6, 2014.
2. Bills.
3. Committee Minutes:
a. Public Safety, Utilities, Public Works Committee – January 9, 2014.
4. Estes Valley Planning Commission Minutes dated December 17, 2013.
(acknowledgement only).
5. Transportation Advisory Committee Minutes dated December 18, 2013
(acknowledgement only).
It was moved and seconded (Blackhurst/Phipps) to approve the Consent Agenda,
and it passed unanimously.
Board of Trustees – January 28, 2014 – Page 3
2. REPORT AND DISCUSSION ITEMS (Outside Entities):
1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Baker
provided the Board and update on Park activities and review of 2013, including
the acknowledgement of the Park’s 99 birthday on January 26th and continued
preparations for the Centennial celebration; Fern Lake fire completely
contained and regrowth of the area began in the spring and summer of 2013;
Big Meadow fire on the west side was caused by lightening and containment
efforts were deployed due to proximity to Grand Lake; September flooding
damaged the Alluvial Fan area, Cascade Cottages dam, McGraw Road
(repaired by Federal Highways), Aspen Glen bridge, Endovalley Road, Twin
Sisters Road repaired, Fall River Entrance sustained damage, landslide west
side of Twin Sisters, 12 total landslides in the Park, Park crews helped the
Town clean up damage, assisted the convoy of the rock crusher from Grand
lake, largest impacts to trails and bridges with priority to repair bridges at a cost
of $3 million over the next 2 to 3 years, Old Fall River Road damaged, Lily Lake
dam repairs held during the flood, and Bear Lake Road relocation away from
the creek proved to be beneficial as no damage was sustained; the Park was
shut down by the Federal government in October and was reopened with the
efforts of Governor Hickenlooper; Park visitation was up approximately 8% prior
to the flood and since the flood down 8%; the Park continues to develop the
sister park relation with Tatra National Park and currently working on a sister
park relationship with Monte Verde, Costa Rica; no culling in the Park has
occurred for the past 2 years with the redistribution of the elk herds; hazard tree
management continues with pile burning beginning with the new snowfall; bear
management continue to implement food storage and waste management
efforts within the Park boundaries; Rocky Mountain Transit has signed a new
contract to provide shuttle service and are greening the fleet in 2014 with one
hybrid bus and retrofitting the rest of the fleet; the East Shore trail
environmental assessment has begun to determine if bicycle use on the
northern 2 miles would be appropriate; and an environmental assessment
continues to be developed for a multiuse trail on the east side of the Park. The
Board thanked the Park staff for their support in cleaning up town after the
flood.
3. LIQUOR ITEMS:
1. NEW LIQUOR LICENSE - MOUNTAIN STRONG LLC, DBA MOUNTAIN
STRONG RESTAURANT, 361 S. ST. VRAIN AVENUE, HOTEL AND
RESTAURANT LIQUOR LICENSE. Town Clerk Williamson presented the
application to the Board stating the applicant filed with a concurrent review by
the State Liquor division, all necessary paperwork and fees filed, T.I.P.S.
training completed by the applicant, and no communication was received with
regard to the application. It was moved and seconded (Blackhurst/Koenig) to
approve a Hotel and Restaurant liquor license for Mountain Strong LLC,
Board of Trustees – January 28, 2014 – Page 4
dba Mountain Strong Restaurant, 361 S. St. Vrain Avenue, and it passed
unanimously.
4. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. CONSENT ITEMS:
A. DEVELOPMENT APPLICATION PACKAGE - ESTES PARK MEDICAL
CENTER (Right-of-Way Agreement, Preliminary Subdivision Plat,
Rezoning Request & Special Review 2013-03); All of Hospital
Addition, Lot 18 & a Portion of Lot 17, Little Prospect Mountain Addition;
555 Prospect Avenue, 161 1/2, 163, & 165 Stanley Circle Drive; Estes
Park Medical Center/Applicant. All items have been tabled at the
request of the Applicant until further notice.
B. PRELIMINARY SUBDIVISION PLAT, The Sanctuary on Fall River
Townhomes, Tract 59A, Amended Plat of Tracts 59, 61, 62, & 63, Fall
River Addition; TBD Fall River Road (behind 1260 Fall River Road); The
Sanctuary, LLC/Applicant. Item continued by staff to the February
25, 2014 Town Board meeting.
C. MINOR SUBDIVISION - Wapiti Minor Subdivision, Lot 22, S. Saint Vrain
Addition, 1041 S. St. Vrain Avenue; Lexington Lane, LLC/Applicant.
Planner Kleisler.
Staff requested Consent Item 1.B be continued to the February 11, 2014
Town Board meeting. The item was removed from the Consent Agenda
to be discussed as an Action Item. It was moved and seconded
(Blackhurst/Norris) to approve the Planning Commission Consent
Agenda Items 1.A. and 1.C. with the recommended conditions of
approval by the Planning Commission, and it passed unanimously.
ACTION ITEM - PRELIMINARY SUBDIVISION PLAT, The Sanctuary
on Fall River Townhomes, Tract 59A, Amended Plat of Tracts 59, 61, 62,
& 63, Fall River Addition; TBD Fall River Road (behind 1260 Fall River
Road); The Sanctuary, LLC/Applicant. It was moved and seconded
(Blackhurst/Norris) to approve the continuation of the Preliminary
Plat for the Sanctuary on Fall River Townhomes to the February 11,
2014 Town Board meeting as an action item, and it passed
unanimously.
2. ACTION ITEMS:
Board of Trustees – January 28, 2014 – Page 5
A. IMPROVEMENT AGREEMENT EXTENSION. Streamside
Condominiums on Fall River, 1260 Fall River Road; Diversified
Properties, LLC/Applicant. Director Chilcott stated staff supports
extension for a year. The Streamside Condominium subdivision was
approved by the Town Board in May 2006 with improvements to be
completed by mid-2008. In March 2010, the Town Board approved an
infrastructure phasing plan with a completion date of December 2013.
The improvements have not been completed. The property is currently
under contract, as well as the adjacent property undergoing
development review. The potential buyer and adjacent property owner
desire infrastructure improvements be installed by early summer 2014.
Staff supports the extension to allow the property owners to complete
the improvements rather than calling the Letter of Credit to complete the
project in house by staff.
Lonnie Sheldon/Van Horn Engineering requested the extension for the
improvements be extended to December 31, 2015 due to flood related
hardships and the new development adjacent to the property. Kimberly
Campbell/Buyer stated the extension would be vital to the purchase of
the property.
It was moved and seconded (Koenig/Norris) to approve the
improvement agreement extension for Streamside Condominiums
on Fall River to complete water, sewer, and electrical infrastructure
and to install the bridge and road until December 31, 2015, and it
passed unanimously.
5. ACTION ITEMS:
1. RESOLUTION #03-14 – OFFICIALLY SCHEDULING REGULAR MUNICIPAL
ELECTION - APRIL 1, 2014. Town Clerk Williamson stated the proposed
Resolution #03-14 would establish the administration of the next regular
Municipal Election on April 1, 2014 and identify the Town Clerk as the
designated election official. The past three elections have been held as mail
ballot elections administered by the Larimer County Election office. In 2013,
HB 1303 was passed and signed by Governor Hickenlooper. The changes to
the election law in Title 1 were significant and affected the mail ballot portion of
the Title requiring municipalities to meet new standards, including the
establishment of voter services centers and stand-alone drop-off locations
when conducting a mail ballot election. These changes did not take into
consideration municipal elections and did not clearly outline how the Town
would meet the new requirements. Staff stated significant concerns related to
the added scrutiny the new requirements would place on a mail ballot election.
CML has been actively working on new legislation to address the
inconsistencies in Title 1 and to develop mail ballot language for Title 31 for use
by municipalities. It is unknown if the legislation would be approved and ready
Board of Trustees – January 28, 2014 – Page 6
for use during the April 2014 election, therefore, staff recommends moving
forward with a poll election to begin election preparations. If approved by the
Board, staff would send a notification postcard to all registered voters, active
and inactive, to inform the voters of the poll election and provide them with an
absentee ballot application to receive a ballot by mail.
Johanna Darden/Town citizen stated concern with the changes to the election
law and that full consideration of the changes were not reviewed by the
legislature. She recommended clarification be added to the postcard to inform
the voters they would not receive a mail ballot because the election would be
held as a poll only election. She also questioned if signatures on absentee
ballot envelopes would be verified. Staff responded stating Municipal election
law does not require verification of signatures.
After further discussion, it was moved and seconded (Norris/Phipps) to
approve Resolution #03-14 setting the next regular Municipal Election on
Tuesday, April 1, 2014 as a poll election and appoint Town Clerk
Williamson as the designated election official, and it passed unanimously.
2. INTERGOVERNMENTAL AGREEMENT WITH STATE OF COLORADO &
FEDERAL HIGHWAYS FOR EMERGENCY FLOOD REPAIRS. Director Zurn
presented an agreement between the State of Colorado and the Town of Estes
Park that outlines the terms of reimbursement, 80/20, for federal aid to repair
FHWA covered roadways, including Fish Creek, Brodie Avenue, Community
Drive, Country Club Road and Scott Avenue. These FHWA roadways are not
covered by FEMA. To repair the roadway a rough estimate of $3 million has
been developed. The State of Colorado has agreed to cover 12.5% of the
matching 20% required by the Town. Staff has estimated a budget of
$600,000, approximately 20% of the project, as staff has repeatedly been
warned that reimbursements come in below the 80%. The estimate does not
include the repairs to Fish Creek Road as an estimate for repairs have not been
agreed to. Further refinement of the estimated costs would be realized after
the design phase has been completed. The agreement has been reviewed by
Attorney White. It was moved and seconded (Norris/Koenig) to approve the
Intergovernmental Agreement between the State of Colorado and the
Town of Estes Park for the repairs to the FHWA designated roadways as
listed above, and it passed unanimously.
3. EXPEDITED APPROVAL PROCESS TO ADDRESS SPRING RUNOFF &
RIVER RESTORATION MASTER PLAN. Finance Officer McFarland stated
the Town’s Financial Policies and Procedures Manual Section 3.4.7 requires
the Town to receive formal sealed bids, Committee recommendation and Town
Board approval prior to contracting for services or purchasing goods over
$30,000. Staff requested the suspension of the policy through July 2014 to
address spring run-off conditions. The expedited bidding and contracting
procedures are needed to protect life and property from hazards that may arise
Board of Trustees – January 28, 2014 – Page 7
from the spring run-off due to watershed impairments from the 2013 flood. It
was moved and seconded (Elrod/Koenig) to authorize the Mayor, or in the
absence of the Mayor, the Mayor Pro Tem to award bids and enter into
contracts for work in excess of $30,000 without complying with Financial
Policies and Procedures Manual 3.4.7(b) requiring sealed biddings, when
necessary to protect life and property from hazarders that may arise
related to spring run-off through July 1, 2014, and it passed unanimously.
6. REPORTS AND DISCUSSION ITEMS:
1. MULTI-PURPOSE EVENT CENTER & STALL BARN CONSTRUCTION
UPDATE. Director Zurn updated the Board on the progress of both projects.
The wind and cold temperatures have hampered progress on the MPEC as
high winds create dangerous conditions for work crews trying to place roof
panels. The masonry work continues with 80% completed to date. The civil
site work remains on schedule and the truck dock area flatwork has begun.
Mechanical equipment has been placed in the upper copula areas allowing for
the enclosure of the upper area roof. PRPA and Baja are making the final
connections to the building for fiber optics and cable connections. The MPEC
completion date has been estimated at May 1, 2014, while the stall barn should
be complete on April 1, 2014.
Director Winslow stated Sales and Marketing Manager Lynch has three new
events identified and 2 proposals delivered for the MPEC, including an Irish
festival, a Master Chin Wellness event and a Home and Garden show for 2014
and 2015. Staff has been evaluating the addition of event software for the new
and existing facilities, and would tour the Ranch complex to review their
marketing program. The first event for the stall barn would be the Wool Market.
The fairgrounds does not currently have a horse event large enough that would
require the use of the MPEC.
2. PUBLIC INFORMATION QUARTERLY REPORT. Public Information Officer
Rusch reviewed activities for the quarter including flood response and recovery,
emergency prepared outreach, 2014 Citizen survey preparation, Community
Reinvestment Initiative, Lot 4 Stanley Historic District, 2014 Budget, election
and voter information, Public Information policies, event complex construction
and marketing, Bear Education Task Force facilitation, and Town newsletter
and Spotlight. Followers on both the Town’s Facebook and Twitter accounts
continues to grow, however, much slower rate since the flood. Staff has
worked closely with CDOT staff to ensure timely and accurate information
related to roadway repairs and to keep roadways open on important dates.
Staff has begun outreach for the spring run-off to help educate the public.
Debriefing after the flood event identified the need for continued training of staff
working the Joint Information Center (JIC), back up facilities for the JIC and
training for staff in Spanish.
Board of Trustees – January 28, 2014 – Page 8
7. REQUEST TO ENTER EXECUTIVE SESSION:
It was move and seconded (Blackhurst/Phipps) to enter into Executive Session
for the purpose of receiving legal advice on specific legal questions under
C.R.S. Section 24-6-402(4)(b) to discuss citizen initiatives, and it passed
unanimously.
Mayor Pinkham called a 5 minute break at 9:05 p.m. and entered into Executive
Session at 9:11 a.m.
Mayor Pinkham reconvened the meeting into regular session at 9:55 p.m.
whereupon he adjourned the meeting.
William C. Pinkham, Mayor
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado January 28, 2014
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Rooms 202/203 in said Town of Estes Park on the 28th day of January,
2014.
Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees Elrod,
Ericson, Koenig, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Town Attorney White and
Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 4:30 p.m.
TRUSTEE COMMENTS & QUESTIONS.
Trustee Ericson requested Assistant Town Attorney John Frey join the Town Board for
an upcoming meeting.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Elrod requested the Town Board have a general discussion on voter initiatives.
Attorney White suggested the Board add the discussion to the Town Board meeting as
an executive session to receive legal advice with regard to the current voter initiative.
UPDATE ON SALES TAX CAMPAIGN COMMITTEE.
Administrator Lancaster provided the Board an update on the formation of a citizen led
sale tax campaign committee. The committee has developed a message of “Stand
Together for a Strong Tomorrow”. In order to provide the quality of life the citizens of
Estes Park desire, the community needs to band together to get the sales tax increase
passed. A speakers bureau has been developed to provide factual information on why
the tax is needed, what it will do for the town, and what the tax is not. A member of the
committee has developed a Facebook page and developed other social media outlets.
He stated Board participation would be critical. Trustee Phipps added the Library has
provided the Town with an outline used for their recent mil levy campaign which utilized
over 100 volunteers. He urged the Senior Center Inc. to provide support.
Town Board Study Session – January 28, 2014 – Page 2
Trustee Norris stated the young families and teachers are supporting the measure for
the Community Recreation Center, while the older citizens are asking why they should
pay for items they may not use. Other questions being asked include why the tourist
are paying for roads they don’t drive on, and what other revenue enhancements did the
Town consider. Trustee Phipps added others are questioning why the Town did not
consider revenue bonds.
REVIEW OF TOWN PROPERTY INVENTORY.
The Town staff prepared an inventory of Town owned real estate within the Estes Valley
several years ago. The Association for Responsible Development refined the inventory
this past summer. The Board was presented with a draft policy last summer containing
criteria on how the Town would determine ownership of real estate assets, and the
Board decided not to pursue a formal policy. Staff has analyzed and reviewed each
parcel to determine the current use and benefit to the Town. The list of properties have
been divided into categories including actively used by the Town, potential properties to
sale or dispose of, open lands or parks, parking lots that could be used for commercial
venture in the future, and properties not owned by the Town but by other entities.
The properties identified for disposal included the Fish Hatchery complex, a parcel on
Old Ranger Road, two properties on Moraine just below the landfill on either side of Elm
Road, a sliver of property along Stanley Circle Drive and Lot 4 Stanley History District.
The Town owns a number of open space parcels including three large open space
parcels with conservation easements in the Reserve subdivision, a parcel along Dry
Gulch Road south of Crossroads Ministry, a small parcel on Moccasin acquired during
the development of the bypass, a wooded lot on the corner of Community Drive and
Hwy 7, a parcel below the thumb on Prospect Mountain obtained during a subdivision
as on outlot, Sanborn reservoir near the Cheley Camp, a parcel containing a water tank
acquired with the purchase of the Crystal water system, a parcel on Audubon
purchased for a proposed water tank not needed now, and the abandoned Black
Canyon water tank parcel.
The Board discussed the need for criteria in determining which properties to sell and
acquire for public use in the future. Mayor Pro Tem Blackhurst advocated for holding
Town owned properties as there may be a use in the future. Administrator Lancaster
stated certain properties are a liability for the Town to own, for example Blank Canyon
parcel, and therefore, should be sold to the adjacent property owner (MacGregor Ranch
or Rocky Mountain National Park). Trustee Koenig suggested a separate category be
created for unbuildable lots.
Trustee Elrod questioned if parking lots fronting Elkhorn Avenue are the highest and
best use of commercial real estate that could generate additional tax revenue. He also
questioned the sale of air space above parking lots for commercial or residential use.
Administrator Lancaster recommended parking lots could be considered if the spaces
are replaced elsewhere in town; however, he recommended the Dairy Queen lot be
Town Board Study Session – January 28, 2014 – Page 3
maintained for the one-way couplet realignment and the Brownfield lot for access to the
River.
Further discussion was heard on whether the properties identified for disposal should be
advertised for sale and if formal plans for the use of the properties should be identified.
Trustee Koenig suggested Town owned properties available for development could be
added to a index in the Development Code for developers to review when considering
development in the valley.
The Board agreed to allow staff to move forward with the disposal of the Sanborn
reservoir and the Black Canyon properties to the neighboring property owners as they
pose a liability to the Town. Trustee Elrod suggested land swaps may be an
appropriate mechanism for disposing of these properties. Administrator Lancaster
would proceed with the disposal of the two properties, narrow down the categories
further, and discuss the Town inventory with the new Board.
FLOOD RECOVERY AND REPAIR COSTS.
Funding for repairs to public infrastructure will come from a number of sources including
CIRSA, FEMA, Federal Highways, State of Colorado, NRCS and others. In general,
these sources are covering 75% of the cost, 12.5% covered by the State and 12.5%
covered by the Town. The Town’s 12.5% can be funded through in-kind match, which
was the case for the initial emergency response. The remaining recovery projects are
estimated at $1.5 million for the Town’s portion over the next two years. In addition to
the Town’s obligation, much of the repair work to be completed would be on a
reimbursement basis; therefore, the Town would fund the work upfront and then be
reimbursed. This has the potential to cause cash flow concerns. Possible sources of
funds to be utilized, including fund balance, maintain reduced budgets, reduction in
town services, and proceeds from the sale of excess Town property.
Finance Officer McFarland stated the repairs fall into three categories: roads and
bridges, FHWA projects, trails and parks at a cost of approximately $5.8 million. He has
confirmed that Open Space funds could be used as matching funds to repair trails and
parks. He stated Water, Light and Power, and river restoration have not been included.
The reimbursement timeframe has been identified as 45 days but could take longer, and
therefore, could leave the fund balance down as low as 15% in 2014.
CONCURRENT REVIEW AMENDMENTS TO EVDC.
Director Chilcott stated staff drafted an amendment to the concurrent review process as
directed in a problem statement reviewed and approved by the Town Board and County
Commissioners. Staff requests a review and clarification of the policy direction based
on the amendment proposed. Staff understood the policy direction was that when a
development plan or special review is required, review occurs prior to the Board of
Adjustment (BOA) review. However, staff had not considered the Board of Adjustment
Town Board Study Session – January 28, 2014 – Page 4
application could not be submitted until final action was taken on the development plan
or special review as this would add significant time to the development process.
Board discussion followed: Trustee Norris and Mayor Pro Tem Blackhurst would
support a parallel process for all application as long as Planning Commission or the
Town Board has made a final decision on the application prior to BOA consideration;
and the BOA has stated the developer should be able to make a decision to obtain a
variance before expending funds on a full development plan.
The Board consensus was to move forward with the proposed language allowing all
applications to be submitted at the same time, with the BOA hearing the variance
application after final decision by the Planning Commission or the Town Board. It was
suggested the process be reviewed in 18 to 24 months to determine if the code was
working. Trustee Elrod requested staff confirm the Board of County Commissioners
would be in concurrence with the proposed code amendment.
There being no further business, Mayor Pinkham adjourned the meeting at 6:43 p.m.
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado, January 23, 2014
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
23rd day of January, 2014.
Committee: Chair Ericson, Trustees Elrod and Norris
Attending: Chair Ericson, Trustees Elrod and Norris
Also Attending: Town Administrator Lancaster, Directors Chilcott and Fortini,
Managers Mitchell and Salerno, Special Event Coordinator
Jacobson, and Deputy Town Clerk Deats
Absent: Director Winslow
Chair Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
COMMUNITY SERVICES DEPARTMENT.
INTRODUCTION OF KAREN LYNCH, EVENT SALES MARKETING MANAGER.
Coordinator Jacobson introduced Karen Lynch who recently joined Special Events staff
to market the new facilities at the fairgrounds. She reported that a temporary website
has been created, a Request for Proposal (RFP) for a permanent website has been
issued, and press releases describing and providing information about the new facilities
are being compiled for Front Range communities. She also noted that the names
MPEC and Stall Barns will be retired.
ROAD CLOSURES FOR EVENTS.
Coordinator Jacobson reviewed the road closures for 2014 and early 2015. She noted
that not all events have been scheduled for 2014, and that subsequent road closures
will be brought forward when necessary as events are booked and placed on the events
calendar. The Committee recommends approval of the road closures as
presented to be included as a consent item on the February 11, 2014, Town Board
meeting agenda. The road closures are as follows:
Event Area of Closure Dates
Art Market MacGregor Ave. & Park Lane May 24-26, 2014
Wool Market Manford Ave. (shoulder) June 7-8, 2014
Scandinavian Festival MacGregor Ave. & Park Lane June 28-29, 2014
Coolest Car Show MacGregor Ave. & Park Lane July 4, 2014
Community Development / Community Services – January 23, 2014 – Page 2
Parade – Rodeo Elkhorn Ave., Highways 36 & 7 July 8, 2014
Rooftop Rodeo Manford Ave. (shoulder) July 8-13, 2014
Arts & Crafts Show MacGregor Ave. & Park Lane Aug. 30-Sept. 1, 2014
Scottish/Irish Fest Manford Ave. (shoulder) Sept. 4-7, 2014
Scottish/Irish Fest Manford Ave. & Community Dr. Sept. 4-8, 2014
Parade – Scottish/Irish Fest Elkhorn Ave., Highway 34 Sept. 6, 2014
Fine Arts Guild MacGregor Ave. & Park Lane Sept. 13-14, 2014
Autumn Gold MacGregor Ave. & Park Lane Sept. 19-21, 2014
Elk Fest MacGregor Ave. & Park Lane Oct. 4-5, 2014
Parade – Homecoming Elkhorn Ave., Highways 36 & 7 October – TBD
Parade – Catch the Glow Elkhorn Ave., Highways 36 & 7 Nov. 28, 2014
Frost Giant MacGregor Ave. January 25, 2015
FIT-PLUS PASS FEE ADJUSTMENT.
The revenue collected from the sale of Fit-Plus passes and fitness class fees was
approximately $2,900 in 2013. Manager Mitchell said staff reviewed the current fee
schedule and is proposing a slight increase which, if approved, would become effective
March 1, 2014. A variety of classes will still be offered at an affordable rate. She said
non-members will be charged slightly more than members, a move that is intended to
encourage membership in Estes Park Senior Citizens Center, Inc. (EPSCC). Staff is
proposing to offer both a 10-punch and a 20-punch pass. The cost would remain the
same for EPSCC, Inc., members at $1.50 per punch; with an increase for non-members
from $2.00 to $2.50 per punch. The drop-in rate for non-members would increase to
$3.00 per class. In addition, the classes will be open to Silver Sneakers participants.
The fees are expected to maintain or improve net revenue for the Senior Center and
cover instructor expenses. Manager Mitchell said the proposed fee increase has been
well-received by participants in the fitness programs with little feedback received by staff
and no comments related to the upcoming sales tax increase. The Committee
recommends that the adjusted Fit-Plus Pass fees be included as an action item
on the February 11, 2014, Town Board meeting agenda.
MUSEUM PROGRAM FEE STRUCTURE.
Staff presented a proposed fee structure for Museum programs. The fees are intended
to offset program expenses, facility upkeep and maintenance, and other operational
expenses. Director Fortini stated that a fee schedule does not currently exist for the
Museum and said many programs as well as visitation to the museum would remain
free of charge. The proposed fee schedule would apply to programs that are currently
fee-based, new fee-based programs, and group tours and visits, for example. The
Museum Program Fee Structure does not affect room rental fees. Trustee Elrod
requested that staff ensure that value is received for ticketed tours by using educated,
knowledgeable volunteers as tour guides. Trustee Norris requested sensitivity to the
public in regard to the fee structure and the proposed sales tax increase. In regard to a
new historic tour business that is preparing to open in Town, Dir. Fortini said that he
Community Development / Community Services – January 23, 2014 – Page 3
expects it will generate an interest in history, increase visitation at the Museum, and
allow staff to explore more non-traditional programming. The Committee recommends
that the Museum Program Fee Structure be included as an action item on the
February 11, 2014, Town Board meeting agenda.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Museum Quarterly Report – Programs scheduled for the first quarter of 2014 include
Art Eats; Meet Me at the Museum; a program co-sponsored with the Estes Valley
Library entitled Eleanor Roosevelt: What Are We Fighting for in Estes Park in World
War II; Colorado Connecting Collections Most Significant Artifacts which will include
discussion about two significant artifacts that pertain to Estes Park history. In
addition, an Estes Park History 101 class ranging from the early pioneers to F.O.
Stanley to natural disasters that have occurred in Estes Park, will begin in April and
will include guest lecturers and field trips. Trustee Elrod stated that book publishing
might be an area of interest for residents of the community and Trustee Norris
commented that tours of the flood damaged areas might be of interest to visitors.
Trustee Norris commended staff for completing fire extinguisher training and Town
Administrator Lancaster said that type of training would be beneficial to all
employees. Director Fortini said that work on a mountaineering exhibit in
collaboration with Rocky Mountain National Park continues with oral histories and
interviews being recorded, and photos and examples of gear being assembled.
Visitor Center Quarterly Report – Manager Salerno said that during the fourth
quarter of 2013, telephone calls to the Visitor Center increased for the first time
since 2009 with many people calling to check on the status of Estes Park following
the flood. Applications to serve as a volunteer Ambassador are being received and
training will take place this spring. In addition, Karen Lynch will keep the volunteers
up-to-date on new events at the MPEC and stall barns. Retail sales at the Visitor
Center were down in 2013, and a new DVD on the history of Hidden Valley has been
added to the inventory. Shuttle Coordinator Wells said shuttle routes have been
established and bids for the printing of shuttle maps are being solicited.
January Events Report – The WinterFest was not held this year due to construction
activities at the fairgrounds. The Whiskey Warm-Up Weekend was held this year as
a placeholder for the event. An event focus committee is being assembled and will
include representation from the Estes Valley Partners for Commerce. The first
meeting will be held on January 30, 2014.
Senior Services – Name & Position Title Change – Staff is recommending name and
title changes from Senior Center Division to Senior Services Division to more
accurately identify and describe the wide variety of services offered.
Livable Communities and The Passions Project – Staff is working with Larimer
County on a black and white photography exhibit called The Passions Project which
features two Estes Park residents, Paula Steige and Frank Gunter, along with other
Larimer County residents. In addition Manager Mitchell will represent Estes Park in
Community Development / Community Services – January 23, 2014 – Page 4
upcoming stakeholder groups in Fort Collins for Livable Communities. The project
goal is to help make communities around the United States great places to grow up
and grow old.
Verbal Updates –
o The Estes Valley Recreation and Park District (EVRPD) continues to hold
meetings regarding the community wellness recreation center with space
planning being a topic of discussion at a recent meeting. A community survey
and community presentations are planned as well as a presentation to the Town
Board following completion of the feasibility study and prior to the election.
COMMUNITY DEVELOPMENT DEPARTMENT.
ESTES PARK MEDICAL CENTER (EPMC) FEE WAIVER.
EPMC has withdrawn their fee waiver request in order to provide time to address
neighborhood concerns.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Courtyard Shops Code Compliance Update – Dir. Chilcott said that work has
started on the sprinkler system at the Courtyard Shops in the area of the
Overlook Restaurant. She noted that if a portion of the sprinkler system is not
completed by May 1st, an eviction process for the residential units will be started.
Dir. Chilcott will confirm with the owner that the residential units will be sprinkled
by May 1st.
Annual Community Development Report – Dir. Chilcott reported on highlights of
services provided in seven core service areas including: more efficient permitting
procedures; official addressing system converted from paper to Geographic
Information System (GIS); revised regulations to comply with state standards and
proactively planning for spring run-off; day to day services related to signage;
updating and modernizing the Comprehensive Plan; weekly meetings of the
development review team resulting in improved coordination and communication;
and full-time Code Compliance Officer/Planner to provide community outreach
and develop code compliance policies and procedures. Trustee Norris
commented that these are examples of improvements in government and the
services taxpayers receive for their tax dollars. The Committee discussed next
steps in regard to proposed changes to the Development Code and proposed
scheduling joint work sessions to include the Town Board, Estes Valley Planning
Commission, and Larimer County Commissioners. Next steps in updating the
Comprehensive Plan were also discussed. Dir. Chilcott said previous information
indicated that an update to the Code could be implemented at a cost of $50,000
to $75,000, depending on the length of the public comment component.
Development Review Team Update – Planner Shirk provided highlights from
2013 which included: building permits for the MPEC and Stall Barns; special
Community Development / Community Services – January 23, 2014 – Page 5
reviews of the Elkhorn Tubing Hill, an open air adventure park, the Harmony
Foundation expansion, Elm Road Industrial Park, Estes Park Medical Center
parking lot expansion, and initial review of the Anschutz Wellness Center on Lot
4; review of a wedding pavilion in the Stanley Historic District; approval of three
locations for AT&T monopine cell antenna; Mountain River Townhomes
development; Sanctuary on Fall River; Visitor Center Parking Structure; and
ridge line protection review. He stated the projects represent approximately $60
million worth of development in the Estes Valley in 2013. Planner Shirk reported
that the busy trend is continuing into the beginning of 2014 with pre-application
meetings for redevelopment on the former Mountaineer Restaurant property and
a proposed development by the Estes Park Housing Authority (EPHA); and a
ridge line protection review in Husted Heights. Staff commented that the current
Planning Commission is working well together and that training on development
review and conflict of interest and quasi-judicial decisions have been held.
Trustee Elrod noted that it is helpful to the EVPC when a representative of
Larimer County is in attendance at their meetings and encouraged their
continued participation.
There being no further business, Chair Ericson adjourned the meeting at 9:55 a.m.
Cynthia Deats, Deputy Town Clerk
Community Services Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Lori Mitchell, Senior Services Manager
Date: February 11, 2014
RE: Fit-Plus Pass fee adjustment – Senior Center
Objective:
Obtain approval of the revised Fit-Plus Pass fees.
Present Situation:
The Senior Center budget calls for revenue from participant fees for programs. Through
our Fitness for Life /Fit-Plus Pass program, we offer a wide variety of classes taught by
paid professional fitness instructors. Participant fees cover all instructor and supply
expenses. Within the Fit-Plus Pass system, participants may pay for classes either with
a pre-paid punch Pass or pay the cash drop-in rate. It is believed that at this time, after
nearly seven years at the same rate, the Fit-Plus Pass requires minor adjustments in
order to continue to meet revenue goals and cover expenses.
Classes offered in the Fit-Plus Pass program have included Tri-Fit, Tai Chi and ZUMBA.
Tai Chi was removed as the instructor was unable to teach in 2014, however, Chair
Yoga was added in its place. New classes can be added to the program as needed.
Since inception of the fitness program in 2004, the Senior Center’s core philosophy has
been to make classes available and affordable for seniors to promote health and fitness
while providing a source of revenue for operations. Fit-Plus Pass fees have been kept
low intentionally thus allowing seniors to participate in a variety of classes. The
philosophy is to meet revenue goals through high-volume sales of the Fit-Plus Pass.
For example, with 2013 yet to close, revenue from Fit-Plus Pass classes is
approximately $7900 with fitness expenses estimated to be approximately $5,000.
Similar Front Range fitness programs have a wide range of fees. When our Fitness
Fees were first implemented in 2004 and subsequently revised in 2005 and 2007, staff
conducted research to assure prices were fair and within market. Staff again
researched Front Range fitness fees and found our fees are within range of other
programs. Other facilities also tie access to discounts on fitness fees to things like
recreation passes, memberships, resident and non-resident status or other factors.
For our program, members of Estes Park Senior Citizens Center, Inc. receive discounts
on all fee-based programs offered.
Similar fitness program fees:
Boulder Senior Center $4.00 - $8.00
per class
/Silver
Sneakers
eligible
Longmont Senior Center $8 - $10 per class /
Silver Sneakers
use the Longmont
Recreation Center
Fort Collins Senior Center $5.00 and up
per class plus
facility
admission
pass / Silver
Sneakers
eligible
Wheatridge Active Adult Center $2.80 to $6.00 per
class / Silver
Sneakers eligible
Proposal:
(See attachment)
Retain the core philosophy to keep fitness fees low while meeting expenses.
Maintain a small net revenue stream from Fitness for Life classes.
Eliminate the 5-punch and 18-punch Passes;
Create10-punch and 20-punch Passes for greater convenience;
Create shared revenue stream between the Senior Center and MedX of Estes
from Silver Sneakers participants;
Retain cost per punch for EPSCC, INC. members at $1.50;
Adjust cost per punch for non-members from $2.00 to $2.50;
Retain Tri Fit drop-in fee and adjust drop-in fees for all other classes for
members; see attachment;
Adjust drop-in rates for all classes for non-members; see attachment.
Advantages:
If a similar number of Fit-Plus Passes are sold in 2014 as in 2013, fee
adjustments will maintain or improve net revenue for the Senior Center and cover
all newly adjusted instructor expenses.
Keeping fees low aligns with our philosophy; the secret to meeting revenue goals
has been selling large numbers of Passes.
Creates the 10- and 20-punch Fit-Plus Pass options that are more convenient
than the 5- and 18-punch Passes.
Stimulates interest in Estes Park Senior Citizens Center, Inc. membership by
maintaining a significant difference between member/non-member rates.
Attracts new customers by adding the convenience of the Silver Sneakers
program; allows for shared Silver Sneakers revenue between Senior Center and
local fitness business.
Provides the ability to bring fitness instructor fees within market range ($20 to
$30 per hour); previously, one Estes Park fitness business was donating a large
portion of their fees. Senior Center staff initiated the effort to compensate this
local company at market rates for its services. This will increase expenses by
approximately $610 per year.
Research validates the proposed fees as appropriate and within range of other
Front Range programs.
Disadvantages:
There’s always risk of confusion for customers when prices change; however
adequate public materials and news releases will be prepared along with training
for reception desk volunteers who handle the exchange for Fit-Plus Passes.
Action Recommended:
Because this action involves new and revised fees, staff needs Town Board approval in
order to publicize and implement the fees. Staff recommends implementing the revised
fees effective March 1, 2014.
Budget:
Community Services Fund – Senior Center
Revenue and expenses for Fitness for Life classes
2014 projected revenue 222-5304-342-30-02: $12,350
2014 projected expense 222-5304-453-26-16: $ 7,610
Level of Public Interest
Senior Center fitness classes have great credibility and are followed enthusiastically by
participants. In 2013, 3,349 visits were made to approximately 300 individual classes
offered under the Fit-Plus Pass. Initial forecasting of potential fee changes has been
received positively by reception desk volunteers and a test number of participants.
Recommended Motion:
I move the revised Fit-Plus Pass fees be approved and go into effect March 1, 2014.
Attachments:
Fit-Plus Pass fees - current and revised
Town of Estes Park - Senior Services Division
Attachment: Fit-Plus Pass fees - current and revised
CDCS - January 23, 2014 / Town Board – February 11, 2014
Current Fit-Plus Pass fees
FIT-PLUS PASSES EPSCC INC MEMBER NON-MEMBER
5-PUNCH PASS $ 7.50 $10.00
18-PUNCH PASS $27.00 $36.00
Fit-Plus Pass
EPSCC
MEMBER
WITH
FIT-PLUS
PASS
Per class:
EPSCC MEMBER
WITHOUT
FIT-PLUS PASS
Drop-in rate
per class:
NON-MEMBER
WITH
FIT-PLUS PASS
Per class:
NON-MEMBER
WITHOUT
FIT-PLUS PASS
Drop-in rate
per class:
SILVER
SNEAKERS
Per class:
Tri Fit 1-punch $2.00 1-punch $2.00 FREE
ZUMBA 2-punches $3.00 2-punches $5.00 Normal rates apply
Chair yoga 2-punches $5.00 2-punches $5.00 Normal rates apply
Proposed Fit-Plus Pass fees – to be effective March 1, 2014
FIT-PLUS PASSES EPSCC INC MEMBER NON-MEMBER
10-PUNCH PASS $15.00 $25.00
20-PUNCH PASS $30.00 $50.00
Fit-Plus Pass
EPSCC
MEMBER
WITH
FIT-PLUS
PASS
Per class:
EPSCC MEMBER
WITHOUT
FIT-PLUS PASS
Drop-in rate
per class:
NON-MEMBER
WITH
FIT-PLUS PASS
Per class:
NON-MEMBER
WITHOUT
FIT-PLUS PASS
Drop-in rate
per class:
SILVER
SNEAKERS
Per class:
Tri Fit 1-punch $2.00 1-punch $3.00 FREE
ZUMBA 2-punches $4.00 2-punches $6.00 Normal rates apply
Chair Yoga 2-punches $4.00 2-punches $6.00 Normal rates apply
Misc. new
classes can be
added
Varying # of
punches
$2.00 - $5.00 Varying # of
punches
$3.00 - $8.00 Normal rates apply
Community Services Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Derek Fortini, Museum Director and Curator of Exhibits
Date: February 11, 2014
RE: Museum Program Fee Structure
Objective:
To obtain approval of the proposed Museum Program Fee Structure.
Present Situation:
The Museum budget calls for income or revenue from various sources which will help
offset program or instructor expenses, facility upkeep and maintenance, and other
operational needs. Currently, no fee structure related to programming is in place for the
Museum. When fees are involved with programs, prices are set somewhat subjectively,
taking into account the target audience. The attached Museum Program Fee Structure
only applies to programs, whereas other income sources, such as facility rentals,
already have their own fee structure.
Proposal:
Following the Senior Center model, a fee structure will establish sums to be charged for
specific types of programs. Various local programs and regional museums of similar
sizes were researched to derive suggested prices. Staff devised a pilot fee structure
which was then applied to programs the Museum had offered in the past as well as
planned programs in the near future and subsequently adjusted. As a result, staff is
confident in the prices defined in the fee structure. The fees will be assessed
periodically in order to make sure that they meet revenue goals and remain affordable.
Advantages:
Easier for staff to budget program income and expenses
Easier to set requirements for attendance, leading to only well attended
programs being executed
Provides consistency in establishing fees
Including discounted membership rates within the fee structure will make the
Museum membership program more appealing
Disadvantages:
It’s possible some may perceive the new Fee Structure negatively since a
majority of Museum programs have been free in the past. However, with
adequate publicity and public education around the value of programs, the need
for revenue and the improved planning process, the impact should be minimal.
As the Museum expands its programming, it will include more fee-based
programs; however, it is noted in the policy that the Museum will always offer free
programs to the community as well. Additionally, the Estes Park Museum
Friends & Foundation, Inc. has established a “scholarship” program to help make
any program with a fee available to those interested.
Action Recommended:
Because this action involves new fees, staff needs Town Board approval in order to
publicize and implement the fees. Staff recommends implementing the Museum
Program Fee Structure effective March 1, 2014.
Budget:
Community Services – Museum
2014 Participants fee projected revenue of $2,400 (222-5700-342.30-01) and projected
expense of $1,400 (222-5700-457.26-16).
Level of Public Interest
Staff perceives the level of public interest in this action is relatively low. A mix of fee
based and free programming has already been established by the Museum. The
general public will experience consistent pricing for fee based programs. The Estes
Park Museum Friends & Foundation, Inc. will have a high interest since member
discounts are included in the fee schedule. Previously, membership discounts were
determined subjectively at select programs.
Sample Motion:
I move the Museum Program Fee Structure be approved go into effect March 1, 2014.
Attachments:
Museum Program Fee Structure
MUSEUM PROGRAM FEE STRUCTURE
Description Museum member*
(child rate)
Non-member*
Program – staff led (Or Non-profit group) $30 $45
Museum Gallery Tour (Or non-profit) $4/person
(no cost to non-profit
children’s group)
$5/person
Group Hydroplant Tour (Or non-profit) $4/person
(no cost to non-profit
children’s group)
$5/person
Misc. or series $6 per session + supply
costs and/or instructor fees
(shared portion)
$12 per session + supply
costs and/or instructor fees
(shared portion)
Misc. Guest Lectures (single
event)
$2 + Lecturer fee (shared
portion)
$4 + Lecturer fee (shared
portion)
History Hike $8 + transportation fees (if
applicable)
$8 + transportation fees (if
applicable)
Walking Tour $8 $8
Biking Tour $8 $8
Day trip $5 + venue/ admission fees
+ shared portion of driver
expenses and
transportation fees
$11 + venue/ admission
fees + shared portion of
driver expenses and
transportation fees
Instructor led workshop
(Adults)
$3 + instructor fee (shared
portion) + supply costs
$5 + instructor fee (shared
portion) + supply costs
Instructor led workshop
(Children and/or Families)
$1 + instructor fee (shared
portion) + supply costs
$3 + instructor fee (shared
portion) + supply costs
*EPMFF will cover program fees through a scholarship program established between the
EPMFF and the Museum.
*The Museum will not charge any one family for more than five members when attending a
program.
Town Clerk Memo
1
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: February 7, 2014
RE: Intergovernmental Agreement between the Town and Larimer County
Elections Office for Assistance during the 2014 Election
Objective:
To obtain approval of the IGA between the Town of Estes Park and the Larimer County
Election Office for assistance with the Town’s regular Municipal Election on April 1,
2014.
Present Situation:
The Town has hired the Larimer County Election Office to conduct mail ballots for the
past three Town elections. The Town has not conducted its own election since 2008
and does not currently have working relationships with election vendors. The County
has indicated they would be willing to act as a vendor for the Town and help prepare the
ballot, complete the required TABOR notice for the sales tax question, and conduct the
formal counting of the ballots on election day.
Proposal:
In order to formally obtain the assistance of Larimer County, an Intergovernmental
Agreement is required and has been included in the packet for the Board’s review. Exhibit A
of the agreement contains the estimated costs for materials and staff time to produce
ballots, set up and program electronic voting machine cards, produce TABOR notice and
mail notice, and count ballots on the night of the election.
Advantages:
The Town would benefit by having access to the Larimer County vendors that have
been proven reliable by the County.
The Clerk’s Office would benefit from the expertise of the County as it relates to
preparing the ballot and counting ballots.
Disadvantages:
None.
Action Recommended:
Approval of the Intergovernmental agreement with Larimer County Election Office as
presented.
Ordinance 04-14 - Initiated Ordinance Petition Requiring a Conservation Easement on Lot 4, Stanley
Historic District
2
Budget:
The budget contains $20,000 for the election.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the Intergovernmental Agreement with the Larimer County
Election Office to provide services for the 2014 Municipal Election on April 1, 2014.
Attachments:
Intergovernmental Agreement
S:\ELECTIONS\2014\ESTEST PARK ELECTION\IGA\ESTES PARK IGA.DOCYMdb013114
1
AGREEMENT CONCERNING ELECTION SUPPORT
THIS AGREEMENT is made effective this ___day of February, 2014, between the Larimer
County Clerk and Recorder (“Clerk”) and the Town of Estes Park (the “Town”):
The Town has its regular Municipal election on April 1, 2014 pursuant to C.R.S. §31-10-
101(the “Election”); and
The Clerk has agreed to perform certain election services set forth herein in consideration of
the performance by the Town of its obligations and payment of a fee as set forth herein; and
NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties
agree as follows:
I. Duties of the Clerk
The Clerk has designated Doreen Bellfy, whose telephone number is (970) 498-7941, as the
“Contact Officer” to act as the primary liaison between the Clerk and the Town for the purposes
of the Election. The Contact Officer shall act under the authority of the Clerk.
The Clerk agrees to perform the following duties, or such other duties as may be mutually
agreed upon by the parties in writing, in connection with the Election:
A. Preparation for the Election
1. Provide the Town a street locator file, which lists the street addresses located in the
Town within the Clerk’s voter registration system.
2. Place the ballot content-properly certified to the Clerk in accordance with law-upon the
ballot. Certify the ballot content to the printer. Contract for printed ballots and
coordinate payment to printer(s).
3. Supply, deliver and set up all necessary items for the preparation and conduct of
counting ballots.
4. Conduct any required tests and audits of the voting system prior to and after the
Election C.R.S. §31-10-810(1).
B. TABOR Notice.
1. The Clerk shall prepare and mail the TABOR notice not less than thirty days prior
to the election in compliance with Article X Section 20 of the Colorado Constitution
and any pertinent Code and Rules. The Clerk shall determine the least cost
method for mailing the TABOR notice and address the TABOR notice to “All
Registered Voters” at each address in Estes Park where one or more active
registered voters of the Town reside.
2. Charge the Town for all expenses for the preparation, printing, labeling and
S:\ELECTIONS\2014\ESTEST PARK ELECTION\IGA\ESTES PARK IGA.DOCYMdb013114
2
postage for the TABOR notice.
C. Election Costs
1. Keep an accurate account of all Election costs including, but not limited to, supplies,
printing costs, staff and temporary labor, and other expenses attributable to the
Clerk’s support.
2. There will be additional charges should there be a recount. A recount is not included
in the original cost estimation.
II. Duties of the Town
The Town shall perform the following duties in connection with the Election:
A. Preparation for the Election
1. Be solely responsible for determining whether the ballot question is properly placed
before the voters.
2. Review the information contained in the street locator file and certify its accuracy, as
well as any changes, additions or deletions to the file. The certification of the street
locator file shall be made no later than February 7, 2014 at 5:00 p.m. to the Clerk.
3. Provide a certified copy as an email attachment to elections.co.larimer.co.us or on
compact disc (650 MB or higher), in the format requested below, no later than
February 28, 2014 of the ballot content to the Clerk exactly as, and in the order in
which, it is to appear and be printed on the ballot pages and sample ballots. The
certified ballot question shall be final, and the Clerk will not be responsible for making
any changes after the certification.
Microsoft Word '97 or a version of Microsoft Word able to be converted to
Microsoft Word ‘97
Font Type: Arial
Font Size: 10 point
Justification: Left
All Margins: 0.5 inches
4. Proofread and approve the Town’s ballot content for printing within one business day
of receipt from the Clerk. The Town shall provide a fax number and designate a
person to be available for proofing and approving ballot content for printing. The Clerk
agrees to keep all contact personnel apprised of ballot printing status for all contacts.
The Town has designated Jackie Williamson, whose phone is 970-577-4771 and fax
number is 970-577-4770
B. TABOR Notice.
S:\ELECTIONS\2014\ESTEST PARK ELECTION\IGA\ESTES PARK IGA.DOCYMdb013114
3
1. The Town shall be solely responsible for calculating and providing to the Clerk any
fiscal information necessary to comply with TABOR. The Clerk shall in no way be
responsible for the Town’s compliance with TABOR or the accuracy of the fiscal
information.
2. The process of receiving written comments relating to ballot issue(s) and
summarizing such comments, as required by TABOR, is the sole responsibility of
the Town.
3. The Town shall be solely responsible for TABOR preparation, accuracy and the
language contained therein, and shall submit such notice, including pro and con
summaries and fiscal information, to the Clerk no later than Date at 5:00 p.m.,
pursuant to C.R.S. §1-7-904. Such notice shall be provided to the Clerk as an
email attachment to elections@co.larimer.co.us or on compact disc (650 MB or
higher) in the following format:
Microsoft Word '97 or a version of Microsoft Word able to be converted to Microsoft Word ‘97
Font Type: Arial
Font Size: 8 point
Justification: Left
All Margins: 0.5 inches
4. The certified text, summary of comments and fiscal information submitted by the
Town shall be final.
5. Town shall proofread and approve the TABOR content for printing. The Town
shall provide a fax number and designate a person to be available for proofing and
approving TABOR content for printing. Due to time constraints, the Town must
provide contact information for someone who is available from 8:00 a.m. to 10:00
p.m. from DATE until DATE, or until the TABOR notice is mailed. The Clerk
agrees to keep all contact personnel informed of TABOR printing status. The
Town has designated Jackie Williamson, whose phone is 970-577-4771, cell is
970-481-6959 and fax is 970-577-4770.
6. Once approval has been received, the Clerk will not make any changes to the
TABOR content. If the Town fails to provide approval by the required deadline, the
content is to be considered approved.
7.
C. Election Costs
1. The Town’s cost shall be based on County expenditures relative to the Election and
costs including, but not limited to, supplies, printing costs, staff and temporary labor,
and other expenses attributable to the Clerk’s support.
2. The Town avers that it has sufficient funds available in its approved budget to pay its
Election expenses.
3. Upon receipt of the invoice, pay to the Clerk within thirty days a fee which shall be an
amount determined in accordance with the formula set forth on Exhibit A which is
S:\ELECTIONS\2014\ESTEST PARK ELECTION\IGA\ESTES PARK IGA.DOCYMdb013114
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attached hereto and incorporated herein by reference.
4. Pay any additional or unique election costs resulting from delays, recounts, special
preparations and/or cancellations.
III. Additional Agreements
1. In the event a court of competent jurisdiction finds the Election for the Town was void or
otherwise fatally defective as a result of the sole breach or failure of the Clerk to perform
in accordance with this Agreement or laws applicable to the election, the Town shall be
entitled to recover expenses or losses caused by such breach or failure up to the
maximum amount paid by the Town to the Clerk under this Agreement. The Clerk shall
in no event be liable for any expenses, damages or losses in excess of the amounts paid
under this Agreement. This remedy shall be the sole and exclusive remedy for the
breach available to the Town under this Agreement.
2. No portion of this Agreement shall be deemed to create a cause of action with respect to
anyone not a party to this Agreement, nor is this Agreement intended to waive any
privileges, immunities to the parties, their officers or employees may possess, except as
expressly stated in this Agreement.
3. Time is of the essence under this Agreement. The statutory time frames or requirements
of the Code and the Rules shall apply to the completion of any duties or tasks required
under this Agreement.
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Exhibit A
UNIT
COST HOURS LABOR DAYS TOTAL
Labor $9,377.85
SCORE (Election setup, street library) $30.95 3 4 4 $1,485.60
Proofing $30.95 4 4 1 $495.20
GEMS Election setup, ballot artwork, and files
to vendor $30.95 4 2 1 $247.60
Equipment testing (LAT) $30.95 4 2 1 $247.60
Receive and prep ballots (Active 4049/Inactive
469) $30.95 3 2 17 $3,156.90
Count ballots and Duplication if necessary
(4049) $30.95 5 7 3 $3,249.75
Post Election Audit $30.95 4 4 1 $495.20
UNIT
COST NUMBER TOTAL
Ballots $5,860.00
Setup Fee $350.00 1 $350.00
11" Ballot $0.35 3800 $1,330.00
Secrecy Sleeve $0.25 3800 $950.00
Ballot Envelopes $0.25 3800 $950.00
Ballot Packets (insertion/inkjetting) $0.30 3800 $1,140.00
Postage $0.15 3800 $570.00
11 " Ballots (replacements) $0.35 200 $70.00
Test Deck $1.00 200 $200.00
Ballot & Envelope Shipping $300.00
TABOR $1,720.00
Printing $0.35 2820 $987.00
Mailing $0.25 2820 $705.00
Additional Copies (for public) $0.35 80 $28.00
EQUIPMENT RENTAL $0.00
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6
MISCELLANEOUS $0.00
overnight accommodations
fuel
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective upon
the date first above written.
LARIMER COUNTY, COLORADO
CLERK AND RECORDER
Date:
Angela Myers
Date: BOARD OF COMMISSIONERS OF
LARIMER COUNTY, COLORADO
ATTEST:
Deputy Clerk of the Board Steve Johnson
Chair
Approved to as to Form:
County Attorney
TOWN OF ESTES PARK
Date: By:
Mayor
ATTEST”
___________________________________________
Town Clerk
2.6.14 Draft
INTERGOVERNMENTAL AGREEMENT
FOR REPAIR OF THE FISH CREEK CORRIDOR
This Agreement is effective on this 22nd day of January, 2014 between the Board of County
Commissioners of Larimer County (“County”), the Town of Estes Park (“Town”), the Upper
Thompson Sanitation District (“UTSD”), and Estes Valley Recreation and Park District
(“EVRPD”) (collectively the “Parties”).
WITNESSETH:
WHEREAS, the Parties each have certain resources and infrastructure that from time to
time are impacted by natural and human-caused events that threaten public property, health,
safety and welfare, and the environment; and
WHEREAS, it is essential that communities and entities work together to share and
provide resources to one another during critical periods in emergencies when resources become
scarce, as such resources are necessary to preserve life and property; and
WHEREAS, when one community provides such assistance to the other, it supports the
ideology of the "whole community" as emphasized by the Federal Emergency Management
Agency ("FEMA"), and also builds a partnership that may provide a reciprocal benefit in the
event of future emergencies; and
WHEREAS, it is necessary and desirable that an appropriate agreement be executed
for the exchange of such mutual aid; and
WHEREAS, Sections 29-1-203 and 24-33.5-713, Colorado Revised Statutes, authorize
the Parties to enter into agreements for mutual cooperation regarding public infrastructure re-
development and the furnishing of mutual aid; and
WHEREAS, as a result of recent severe and historically unprecedented flooding in
Northern Colorado (“2013 Flood”), Colorado Governor John Hickenlooper has declared a
disaster emergency in Larimer County, Colorado; and both the Town of Estes Park and Larimer
County have declared local disasters pursuant to the applicable provision of the Colorado
Revised Statutes; and
WHEREAS, President Obama has also issued a disaster declaration for Boulder,
Adams, Larimer and Weld counties, and ordered federal disaster relief be available to the fullest
extent possible under existing law; and
WHEREAS, UTSD has declared a local emergency pursuant to such declarations related
to the 2013 Flood; and
WHEREAS, the 2013 Flood severely damaged the Fish Creek Corridor in the Estes
Valley in the area shown on Exhibit A attached hereto, including extreme erosion, channel
migration, and complete destruction of portions of Fish Creek Road and the related connector
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roads, recreational path, and utilities running near and under the roadway (collectively, the “Fish
Creek Corridor”); and
WHEREAS, Fish Creek Road is a Rural Major Collector road, various sections of
which traverse the Town and/or County, such that the Town and County have jurisdiction over
and are responsible for various portions of the connector road; and
WHEREAS, Fish Creek Road and some of the connector roads are “Federally
Designated Highways” and subject to the reimbursement requirements of the Federal Highway
Administration (FHWA); and
WHEREAS, the Fish Creek Road Corridor connector roads traverse the Town and/or
County, such that the Town and County have mutual jurisdiction over and are responsible for
various portions of the road; and
WHEREAS, there are various utilities in and around the Fish Creek Corridor , including
water lines and electrical lines maintained by the Town and sanitation lines maintained by
UTSD; and
WHEREAS, there are various sanitation lines maintained by UTSD that are located in
private easements along the Fish Creek Corridor; and
WHEREAS, the Fish Creek Corridor water and sanitation lines are subject to the
reimbursement requirements of the Federal Emergency Management Agency (FEMA); and
WHEREAS, UTSD has installed temporary piping and connections that will require
removal during completion of the permanent improvements along the Fish Creek Corridor; and
WHEREAS, EVRPD has constructed and maintains a public recreation path that travels
proximate to Fish Creek and Fish Creek Road; and
WHEREAS, the Town has constructed and maintains paved public recreation paths and
bridge(s) that travel proximate to Fish Creek and Fish Creek Road; and
WHEREAS, the 2013 flood caused major changes to Fish Creek including, but not
limited to, migration of the channel, erosion of the stream bank, habitat destruction, and
widening of the stream corridor; and
WHEREAS, a restored Fish Creek will promote, preserve and enhance the important
hydrologic, biological, ecological, aesthetic, recreational and educational functions to residents
and visitors to Estes Park; and
WHEREAS, the public infrastructure maintained by the Parties is interconnected such
that design and repair efforts by each of the Parties individually would cause more delay, and
would be more complex and expensive than if the Parties collaborate and make repairs as a
single project; and
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WHEREAS, the restoration of public infrastructure of Fish Creek will require review
and approval pursuant to applicable environmental regulations; and
WHEREAS, in order to protect and restore the public infrastructure in and around the
Fish Creek Corridor, and in furtherance of public safety and welfare, it is necessary for the
Parties to cooperate and contract together for the design and reconstruction of the Fish Creek
Corridor, including the public utilities and public recreation path that exist in and around the
Fish Creek Road right of way, connector road rights-of-way, private easements, and assist in the
master planning and restoration of Fish Creek (the “Fish Creek Project”); and
WHEREAS, the total planning, design, and construction cost to restore the Fish Creek
Corridor to pre-existing conditions is anticipated to be approximately $15,500,000.
WHEREAS, the Parties desire to cooperate and enter into this Agreement outlining their
respective duties and responsibilities for such design, reconstruction, and funding of the Fish
Creek Project.
NOW, THEREFORE, in consideration of the promises, conditions and covenants set
forth herein the Parties mutually agree as follows:
I. PURPOSE
a. The purpose of this Agreement is to outline the duties and responsibilities of the
Parties and establish a mutually agreed upon course of action for the permanent
design, repair, and funding of public infrastructure, and the Fish Creek waterway
as necessary, the Fish Creek Project. The Parties acknowledge that temporary
measures required by the 2013 Flood may have already been undertaken by each
or any of the Parties, and this Agreement is not intended to create a process for
joint design or construction of such temporary measures already undertaken in
response to the declaration of emergency.
b. The Parties agree that the County will act as the primary manager of the Fish
Creek Project on behalf of all Parties. As such, the County shall act as primary
point of contact for any contractor(s) or consultant(s) hired by the Parties and
shall serve as the primary point of receipt of invoices and other materials related
to the Fish Creek Project. However, the Parties shall each and all make decisions
related to the Fish Creek Project, as defined in this Agreement.
II. COLLABORATION
a. The Parties acknowledge that communication and collaboration among them will
be required for the successful completion of the work undertaken pursuant to this
Agreement. To that end, the Parties will form a Technical Advisory Committee
(“TAC”) composed of at least one and not more than three representatives
selected and appointed by each Party. TAC shall consult with and assist the
2.6.14 Draft
County in managing the design, construction, and funding work to be completed
pursuant to this Agreement, and carry out other responsibilities assigned herein.
b. TAC shall have frequent, regular project coordination meetings and anticipates
that such meetings will occur on at least a monthly basis either in person or by
telephone conference means.
c. TAC representatives shall use best efforts to mutually resolve disagreements
about scope of design, construction, funding, or other matters. If resolution
cannot be achieved, TAC shall collectively request assistance from the County
Manager, Town Administrator, UTSD Manager and EVRPD Executive Director
(collectively “Administrators”). The Administrators shall each have one vote in
any matter requiring resolution, and shall resolve the disagreement by majority
vote of the Administrators or determine a method to be used to achieve final
resolution if one cannot be reached by simple majority vote of the Administrators.
d. TAC will periodically inform the public about the design and construction work
and promote the goals of such work.
e. The County agrees to include TAC on project related correspondence and make
all predesign, design, financial, cost accounting reports, and other project related
documentation available for inspection by any Party.
III. PHASE I - DESIGN WORK
a. CONSULTANT SELECTION
i. The County shall prepare a detailed Scope of Work which describes the
tasks and services to be performed by a consultant to prepare design
documents, including construction plans and specifications, coordinate
permitting, and coordinate easements for all of the repair and restoration
work required for the Fish Creek Project (“Design Consultant”). The
County shall complete the initial draft of the Scope of Work within ten
(10) days following execution of this Agreement by all Parties. Each
Party shall provide the County with information and details regarding the
scope of work under the jurisdiction of that Party as soon as is practicable,
given the need for the County to include all Parties’ materials in the final
Scope of Work.
ii. In response to the 2013 Flood, the County, using existing procurement
processes, selected a number of design and construction firms for flood
recovery and non-project-specific bridge and roadway design and
construction management services (Existing Contractors). The Parties
recognize that using an Existing Contractor would allow Phase I to
commence quickly, which is in the best interests of the effected
2.6.14 Draft
communities. As such, the Parties agree that the TAC will review the
Existing Contractors, consider any applicable reimbursement regulations
and guidelines, and decide whether an Existing Contractor should be
selected for Phase I. This decision shall be made by the TAC within
fourteen (14) days after the County distributes the final Scope of Work to
the Parties. The decision to use an Existing Contractor must be
unanimous.
iii. In the event an Existing Contactor is not selected for Phase I, the Parties
agree to select a contractor using the County’s existing procurement
process and the following additional procedures:
1. The County will distribute a draft Request For Qualification (RFQ)
to the members of TAC for review and comment. TAC will
review and provide comments to the County about the RFQ within
ten (10) days following receipt.
2. The County will post the RFQ for a period of three weeks. Upon
closure, the County shall compile and forward all proposals to
TAC for review and consideration.
3. TAC will collectively select the Design Consultant within twenty-
one (21) days following the closing day for submittal of RFQs.
County will formally award the job to the Design Consultant
consistent with existing County processes, and prepare a contract
for the work. The County shall forward a draft design contract to
TAC for review and approval. Upon approval by TAC, the
County will present the design contract to the Design Consultant
for execution. The County will execute the design contract on
behalf of and for the benefit of all the Parties.
iv. The 50% draft, 90% draft, and final design documents will be
submitted to the Federal Emergency Management Agency
(FEMA), the Federal Highway Administration (FHWA), the
Natural Resources Conservation Service (NRCS), and/or the State
of Colorado for review of anticipated reimbursement to each Party.
The County will make adjustments to the design as requested by
the Parties to address the reimbursement requirements of the
Federal and State agencies noted above.
b. AREAS OF RESPONSIBILITY
i. The Parties acknowledge that their jurisdictions in the Fish Creek Corridor
overlap such that it may be difficult or impossible to identify with absolute
certainty each Party’s area of responsibility. This uncertainty is even more
2.6.14 Draft
pronounced at this time given that the scope and design of repairs is not
complete.
ii. Nonetheless, the Parties have reviewed available damage assessments and
considered their respective areas of jurisdiction, and agree that the
following estimated percentages of responsibility for the Phase I work to
accurately reflect their percent of responsibility:
1. County 39% ($6,000,000)
2. Town 43% ($6,694,864)
3. UTSD 12% ($1,942,950)
4. EVRPD 6% ($880,000)
iii. Following completion of Phase I work and prior to final distribution of
funds, the Parties agree to adjust the costs of the Phase I work to
accurately reflect the actual cost of the Phase I work attributable to each
Party.
iv. Following receipt of the completed Phase I design, the Parties agree to
define the scope of Phase II work (administration and construction)
completely in a document to be attached to this Agreement as Exhibit B,
which shall fix and describe the Phase II work to be performed related to
each Party’s jurisdiction, along with an estimated cost breakdown for
Phase II work for each Party. The Exhibit B shall serve as the basis for
formalizing an estimate of the percentage of responsibility each Party shall
bear for the administration of the Fish Creek Project and the Restoration
Project (if any is ordered) in Phase II and will define estimated
construction costs for each Party based on the proposed work in each area.
c. PAYMENT TERMS
i. The contract with the Design Consultant shall provide that invoices will be
submitted to the County for payment within 60 days of receipt. Upon
receipt by the County, the County will distribute the invoice to the other
Parties through their respective TAC representatives.
ii. Within 30 days of receiving an invoice, each Party shall submit payment
to the County in an amount equal to its percentage of responsibility as
established in Section III(b)(ii) above. Following receipt of these
payments from the Parties, the County will pay the invoice in full. If any
Party fails to submit its payment, the County shall immediately notify all
Parties and convene a meeting of the TAC to resolve the non-payment.
iii. Within 15 days of receiving the final Phase I invoice, the County shall
provide a reconciliation invoice of actual costs in accordance with Section
III(b)(iii). Within 15 days of receiving the final invoice, each Party shall
2.6.14 Draft
submit payment to the County in an amount equal to its final payment as
established in Section III(b)(iii) above. Following receipt of these
payments from the Parties, the County will pay the invoice in full. If any
Party fails to submit its final payment, the County shall immediately notify
all Parties and convene a meeting of the TAC to resolve the non-payment.
iv. The Parties will be seeking reimbursement from the Federal Emergency
Management Agency (FEMA), the Federal Highway Administration
(FHWA), the Natural Resources Conservation Service (NRCS), and/or the
State of Colorado as authorized pursuant to the above referenced disaster
declarations. Each Party is responsible for submitting and processing any
such claims it may have with these federal and state entities. Any disaster
relief funds collected by any Party shall be the sole responsibility and shall
be accounted for solely by the receiving entity.
v. The County will provide a detailed cost breakdown for work completed by
the Design Consultant and other costs for use with each Party’s
reimbursement submittal with each Design Consultant invoice..
vi. The Parties agree to the dispute resolution procedures in Section II.c. of
this Agreement if any Party fails to pay.
d. FUNDING AFFIRMATION
i. The information necessary to determine each Party’s funding
responsibility for Phase II of the Fish Creek Project will only be available
following receipt of the Phase I design. Accordingly, each Party shall,
within thirty (30) days of the finalization of Exhibit B, affirm its
continuing agreement to continue its participation in Phase II of the Fish
Creek Project including, but not limited to, its responsibility for funding
its portion of the Fish Creek Project as set forth on Exhibit B. Said
affirmation of the individual Party’s continuing responsibility for Phase II
shall be forwarded to the County.
IV. II - REPAIR AND RECONSTRUCTION WORK
a. REQUEST FOR PROPOSAL
i. Following completion of the Phase I work set forth in Section III above,
the County shall prepare Bid documents including construction plans and
specifications for a general contractor (“General Contractor”) for all repair
and reconstruction required of the Fish Creek Project. The County shall
complete the initial draft of the bid documents within twenty (20) days
following receipt of the final design documents. The scope of work under
jurisdiction of that Party will be as established in Exhibit B. The Parties
agree the County shall use its existing RFP process.
2.6.14 Draft
ii. The County will distribute the draft bid documents to the members of
TAC for review and comment. TAC will review and provide comments to
the County about the bid documents within twenty (20) days following
receipt.
iii. The County will post the request for bids for a period of three weeks.
Upon closure, the County shall compile and forward all bids to TAC for
review and consideration.
iv. TAC will collectively determine whether or not to award the contract to
the lowest qualified bidder within ten (10) days following the closing day
for submittal of bid opening. The County will formally award the job to
such contractor (“Construction Contractor”) consistent with existing
County processes, and prepare a contract for the work.
v. The construction contract will be submitted to the Federal Emergency
Management Agency (FEMA), the Federal Highway Administration
(FHWA), the Natural Resources Conservation Service (NRCS), and/or the
State of Colorado for review of anticipated reimbursement to each Party.
The County will make adjustments to the design as requested by the
Parties to address the reimbursement requirements of the Federal agencies
noted above.
vi. The County shall forward a draft construction contract, along with a draft
Exhibit B outlining the specific services to be provided and providing the
updated percentage of administrative responsibility levels and actual
construction costs of each Party for the Fish Creek Project, to TAC for
review and approval. Upon approval by TAC, the County will present the
contact to the General Contractor for execution. The County will execute
the construction contract on behalf and for the benefit of all the Parties.
b. AREAS OF RESPONSIBILITY
i. To the extent necessary, the Parties agree to adjust the cost of
responsibility established in Section III(b)(ii) to the actual costs agreed
upon by all Parties and formalized in Exhibit B.
c. PAYMENT TERMS
i. The contract with the General Contractor shall provide that invoices
submitted to the County will require payment within 60 days of receipt.
Upon receipt by the County, the County will distribute the detailed invoice
to the other Parties through their respective TAC representatives.
2.6.14 Draft
ii. Within 30 days of receiving an invoice, each party shall submit payment
to the County in an amount equal to its actual cost of responsibility as
established in Exhibit B . Following receipt of these payments from the
Parties, the County will pay the invoice in full. If any Party fails to submit
its payment, the County shall immediately notify all Parties and convene a
meeting of the TAC to resolve the non-payment.
iii. The Parties will be seeking reimbursement from the Federal Emergency
Management Agency (FEMA), the Federal Highway Administration
(FHWA), the Natural Resources Conservation Service (NRCS), and/or the
State of Colorado as authorized pursuant to the above referenced disaster
declarations. Each Party is responsible for submitting and processing any
such claims it may have with these federal and state entities. The Parties
agree that any disaster relief funds collected by any Party shall be the sole
responsibility and shall be solely accounted for by the receiving entity.
iv. The County will provide a detailed cost breakdown for work completed by
the General Contractor and other costs for use with each Party’s
reimbursement submittal with each invoice.
v. The Parties agree to the dispute resolution procedures in Section II.c. of
this Agreement if any Party fails to pay.
V. LIABILITY OF PARTIES
a. Each Party, on behalf of itself, its officers, directors, members, employees, agents,
and representatives, agrees it will be responsible for any claims, damages or
liabilities caused by such Party’s wrongful or negligent acts.
b. The Parties mutually release and waive all claims against the other for
compensation for any loss, cost, damage, expense, personal injury, death, claim,
or other liability arising out of the performance of this Agreement except as
expressly stated in payment provisions set forth in Sections III(c) and IV(c)
herein.
c. Notwithstanding any other provision to the contrary, nothing herein shall
constitute a waiver, express or implied, of any of the immunities, rights, benefits,
protection, or other provisions of the Colorado Governmental Immunity Act
(“CGIA”), CRS §24-10-101, et seq., or the Federal Tort Claims Act (“FTCA”) 28
U.S.C. 2671 et seq., as applicable, as now or hereafter amended nor shall any
portion of this Agreement be deemed to have created a duty of care which did not
previously exist with respect to any person not a party to this Intergovernmental
Agreement.
2.6.14 Draft
d. Any contract documents shall require adequate insurance and bonds, if applicable,
to be maintained by the consultant(s) and contractor(s) performing the work
related to the Fish Creek Project. The Parties shall look to the contractor(s) and
consultant(s) to defend and indemnity each and all of the Parties against any
claim, loss, suit or damage caused by the work performed pursuant to their
respective contract.
VI. MISCELLANEOUS PROVISIONS
a. This Agreement shall remain in effect until all Phase I and Phase II work is
completed and obligations of the Parties are complete. This Agreement shall be
effective on the date first written above. The Parties acknowledge that time is of
the essence in this and all related contracts to complete the Fish Creek Project for
the benefit of the Parties, the inhabitants and visitors to the areas impacted by the
2013 Flood. To the extent dispute resolution may be required by any provision in
this Agreement, the Parties agree to the most efficient means to resolve such
dispute, including injunctive and other temporary relief.
b. This Agreement is the complete integration of all understandings between the
Parties. Modifications may be proposed by any party and shall become effective
upon written approval by all Parties.
c. This Agreement shall be interpreted, construed and governed by the laws of
Colorado and such laws of the United States as may be applicable. In the event of
any litigation over the interpretation or application of any of the terms or
provisions of this Agreement, the Parties agree that litigation shall be conducted
in the State of Colorado and venue will be in Larimer County.
d. If any provision of this Agreement is held invalid, the other provisions shall not
be affected thereby.
e. In performing any work or assistance under this Agreement, the Parties and their
respective agents, employees, and volunteers, are acting as separate entities.
f. All financial obligations of the Parties beyond the current fiscal year are subject to
funds being budgeted and appropriated. Nothing herein shall be construed as the
creation of a multiple fiscal year obligation of any Party to this Agreement. In the
event of non-appropriation of funds, the Parties agree to allocate the completed
work to be paid by the non-appropriating Party, which shall include all hard costs
and administrative costs up to and including the date of non-appropriation of
additional funds, along with any necessary costs to discontinue the non-
appropriating Party’s portion of any work yet to be completed pursuant to Phase
II of the Agreement.
g. No party may assign the responsibilities or benefits of this Agreement to any
other person or entity without prior written consent from all Parties.
2.6.14 Draft
VII. AUTHORIZING SIGNATURES
Board of County Commissioners of Larimer County
By: Dated:
Board Chair
ATTEST:
Town of Estes Park
By: Dated:
ATTEST:
Upper Thompson Sanitation District
By: Dated:
ATTEST:
Estes Valley Recreation and Park District
By: Dated:
ATTEST:
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Greg White, Town Attorney
David Shirk, Senior Planner
Date: January 14, 2014
RE: APPEAL THE APPROVAL OF THE STANLEY PAVILION BY THE
TECHNICAL REVIEW COMMITTEE
Objective:
Determine if the Stanley Historic District Technical Review Committee erred in finding
the proposed use (wedding pavilion/outdoor amphitheater/corporate retreat) complies
with the Master Plan for the Stanley Historic District as an ancillary use to the Stanley
Hotel.
Present Situation:
In 1994, the Board of Trustees of the Town of Estes Park approved the Development
Agreement between the Town and Stanley Hotels Ltd. This agreement is codified in
Section 17.44.080 of the EPMC. This incorporated the Stanley Historic District Master
Plan as the regulatory document for Lot 1 of the Stanley Historic District.
On September 10 2013, the Technical Review Committee (TRC) issued findings and
conditions of approval for the Stanley Hotel Event Venue preliminary package. These
findings and conditions followed a September 3 public hearing in which the preliminary
package was discussed.
The applicant has not yet submitted application for final approval, which is required
before a building permit can be issued.
Finding two specifies “the Stanley Pavilion Project use on Parcel 1 of the Stanley
Historic District of an outdoor amphitheater, corporate retreat, and wedding pavilion
complies with the Master Plan for the Stanley Historic District as an ancillary use to the
Stanley Hotel.”
Appeal Process:
Section I.C.1.b of the Master Plan specifies “the decision of the Technical Review
Committee may be appealed to the Town Board of Trustees.” There are no other
references to appeal process in the Master Plan or Development Agreement.
Sample Motion:
I move to uphold/overturn the TRC finding that the proposed use (wedding
pavilion/outdoor amphitheater/corporate retreat) complies with the Master Plan for the
Stanley Historic District as an ancillary use to the Stanley Hotel.
Attachments:
September 26, 2013 letter from Fairfield and Woods
February 6, 2013 letter from Community Development Department
TOWN BOARD MEETING
February 11, 2014
Action Item #1. Appeal the Approval of
The Stanley Pavilion by the Technical Review
Committee.
Documents handed out previously by
other parties will not be included in
this packet. If you would like a copy of
those documents please contact the
Town Clerk’s Office.
TOWN ADMINISTRATOR Memo
To: Honorable Mayor Pinkham
Board of Trustees
From: Frank Lancaster, Town Administrator
Date: February 11th, 2014
RE: A RESOLUTION SUPPORTING THE FORMATION OF A
COLORADO CREATIVE DISTRICT WITHIN THE ESTES VALLEY IN ORDER
TO ENHANCE ECONOMIC DEVELOPMENT AND CREATIVE INDUSTRY
EMPLOYMENT.
Objective:
For the Board of Trustees to adopt a resolution voicing the Town’s support for the
formation of a Creative Arts District in the Estes Valley
Present Situation:
In 2011 the Colorado Legislature passed HB11-1031, which encourages the formation of
Colorado Creative Districts in communities, neighborhoods, or contiguous geographic areas.
From its early pioneer days Estes Park and its scenic beauty has been a magnet for
artists. They included German painter Albert Bierstadt and William Henry Jackson, America's
premier western photographer, as well as such well-known Colorado landscape painters as
Helen Henderson Chain and Charles Partridge Adams.
The formation of a Colorado Creative District can enhance the lives of Town residents and
guests and positively impact the Town’s economy by focusing on co-locating arts and culture-
related businesses and organizations within a defined area of the Town, generating additional
jobs and revenue within the Town
The location of arts and culture-related businesses and organizations within a Creative District
encourages the growth of creative industries, as well as complementary businesses, stimulating
an increase in the overall economic activity and more effectively promotes the common
interests within the District and other neighboring areas.
Designation as a Creative Arts District is a competitive process and the next round of
applications to the State of Colorado is due March 3rd, 2014. This resolution will be an
important part of the application package being submitted by the Creative Arts group.
Proposal (including budget if applicable):
That the Board of Trustees show their support for the application for designation as a
Creative Arts District by adopting the resolution. No Town money is being requested in
either the formation or operation of a Creative Arts District
Advantages:
Creative Arts is an important industry cluster for Estes Park and has strong
potential for growth.
Designation as a Creative Arts District will make the area eligible for other types
of assistance and marketing.
Many local artists and performers will benefit from this designation
Disadvantages:
none
Requested Action and Sample Motion:
I move for the approval/denial the RESOLUTION SUPPORTING THE FORMATION
OF A COLORADO CREATIVE DISTRICT WITHIN THE ESTES VALLEY IN
ORDER TO ENHANCE ECONOMIC DEVELOPMENT AND CREATIVE
INDUSTRY EMPLOYMENT.
Level of Public Interest
high
RESOLUTION NO. _____
A RESOLUTION SUPPORTING THE FORMATION OF A COLORADO CREATIVE DISTRICT WITHIN
THE ESTES VALLEY IN ORDER TO ENHANCE ECONOMIC DEVELOPMENT AND CREATIVE
INDUSTRY EMPLOYMENT.
WHEREAS, in 2011 the Colorado Legislature passed HB11‐1031, which encourages the
formation of Colorado Creative Districts in communities, neighborhoods, or contiguous
geographic areas: and
WHEREAS, from its early pioneer days Estes Park and its scenic beauty has been a
magnet for artists. They included German painter Albert Bierstadt and William Henry Jackson,
America's premier western photographer, as well as such well‐known Colorado landscape
painters as Helen Henderson Chain and Charles Partridge Adams; and
WHEREAS, the Board of Trustees desires to promote arts and culture in the Estes Valley
through the facilitation of an environment, where artists are encouraged to live and work,
thereby positively influencing the lives of Estes Park residents and guests, and enhancing the
Town’s economy through the co‐location of arts and creative businesses;
BE IT RESOLVED BY THE TOWN BOARD OF ESTES PARK, that:
The Town Board recognizes that arts and culture‐related businesses and organizations add to
the economic diversity of the Town and are critical to the Town’s future economic success; and
The formation of a Colorado Creative District enhances the lives of Town residents and guests
and positively impacts the Town’s economy by focusing on co‐locating arts and culture‐related
businesses and organizations within a defined area of the Town that generates additional jobs
and revenue within the Town; and
The location of arts and culture‐related businesses and organizations within a Creative District
encourages the growth of creative industries, as well as complementary businesses, stimulating
an increase in the overall economic activity and more effectively promotes the common
interests within the District and other neighboring areas.
NOW THEREFORE, Town Board hereby supports and endorses the formation of a Colorado
Creative District within the Estes Valley in accordance with the provisions on HB11‐1031.
APPROVED THIS 11TH DAY OF FEBRUARY, 2011
______________________
William Pinkham
Mayor
ATTEST: >>SEAL<<
_______________________
Town Clerk
TOWN ADMINISTRATOR Memo
To: Honorable Mayor Pinkham
Board of Trustees
From: Frank Lancaster, Town Administrator
Date: February 11th, 2014
RE: ORDINANCE #03-14 SUBMITTING BALLOT ISSUE 1A TO THE
REGISTERED VOTERS OF THE TOWN OF ESTES PARK ON THE APRIL 1, 2014
BALLOT TO INCREASE THE TOWN OF ESTES PARK SALES TAX BY 1% FOR
TEN YEARS FOR ROADWAY IMPROVEMENTS, PUBLIC TRAILS, SENIOR
CENTER/COMMUNITY RECREATION CENTER, AND EMERGENCY RESPONSE
PROJECTS.
Objective:
To place a ballot issue before the voters of the Town of Estes Park to fund roadway
improvements, public trails, senior center/community recreation center, and emergency
response projects.
Present Situation:
With extensive input from the public, the Town Board has determine there is a gap
existing between the need and current available funding. Based on this public input, the
Board of Trustees developed a community improvement package to invest in these
public infrastructure projects. The package proposes a 1% additional sales tax, for a
period limited to 10 years in the following dedicated proportions:
60% to Roadway maintenance and improvements
25% to Senior Center improvements as part of a Community Recreation Center
or directly to Senior Center/Museum improvements should the Community
Recreation Center not be built.
12.5% to public trails in the Estes Valley
2.5% to emergency response projects.
Proposal (including budget if applicable):
Propose that the Board submit Ballot issue 1A to the registered voters of the Town of
Estes Park at the municipal elections scheduled for April 1, 2014
Advantages:
This will address public infrastructure needs that have been identified by the
community
The tax is very specific to its uses and is limited, by law, to ten years.
A sales tax allows for visitors to Estes Park to share in the cost of these
improvements that will be used by visitors and residents alike
Addressing these infrastructure needs is critical to maintaining the economic
health and future of Estes Park.
Disadvantages:
Sales tax will increase by 1%
Ballot language is very specific and limits the use of the additional revenue to
very specific uses.
Funding as proposed is only partial funding required for the Community
Recreation/Senior Center and for trail improvements, necessitating the
community find grants and other funding sources to complete these projects.
Requested Action and Sample Motion:
I move for the approval/denial of ORDINANCE #03-14 SUBMITTING BALLOT ISSUE
1A TO THE REGISTERED VOTERS OF THE TOWN OF ESTES PARK ON THE
APRIL 1, 2014 BALLOT TO INCREASE THE TOWN OF ESTES PARK SALES TAX BY
1% FOR TEN YEARS FOR ROADWAY IMPROVEMENTS, PUBLIC TRAILS, SENIOR
CENTER/COMMUNITY RECREATION CENTER, AND EMERGENCY RESPONSE
PROJECTS.
Level of Public Interest
Very high
Note – Any item requiring a change to the Municipal Code, Development Code or any
other action requiring an Ordinance to be passed by the Town Board is required to have
the Ordinance included.
DRAFT #4, 02/04/14
ORDINANCE NO. 03-14
AN ORDINANCE INCREASING THE TOWN OF ESTES PARK’S SALES TAX RATE
FROM FOUR PERCENT TO FIVE PERCENT FOR A PERIOD OF TEN (10) YEARS,
WITH THE REVENUES FROM SUCH INCREASE TO BE USED TO FUND STREETS,
PUBLIC TRAILS, SENIOR CENTER/COMMUNITY RECREATION CENTER, AND
EMERGENCY RESPONSE PROJECTS, AND PROVIDING FOR THE SUBMISSION
OF THE SALES TAX RATE INCREASE TO A VOTE OF THE REGISTERED
ELECTORS AT THE MUNICIPAL ELECTION TO BE HELD APRIL 1ST, 2014
WHEREAS, the Town of Estes Park (the “Town”), is a Colorado statutory town
duly organized and existing under laws of the State of Colorado; and
WHEREAS, Article X, Section 20 of the Colorado Constitution, also referred to as
the Taxpayer’s Bill of Rights (“TABOR”) requires voter approval of any increase in any
tax rate and the spending of certain funds above limits established by TABOR; and
WHEREAS, the Town’s regular municipal election will be on April 1, 2014; and
WHEREAS, April 1, 2014, is one of the election dates at which TABOR ballot
issues may be submitted to the registered electors of the Town; and
WHEREAS, the Town Board of Trustees is of the opinion that it should refer to
the voters at the April 1, 2014 election a TABOR ballot issue concerning the imposition
of an additional municipal sales tax of one percent (1.0%) commencing July 1, 2014,
and expiring on June 30, 2024, for the purposes specified in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1. Section 3.08.160 of the Estes Park Municipal Code, regarding the
imposition and rate of the Town’s sales tax, is hereby amended to read as follows:
3.08.160 Imposition; rate.
There is imposed on the sale of tangible personal property and the furnishing of
certain services, as specified in Section 3.08.170, a sales tax of five percent (5%)
upon the sale at retail of tangible personal property and the furnishing of certain
services as provided herein. The imposition of the tax on the sale at retail of
tangible personal property and the furnishing of certain services subject to this
DRAFT #4, 02/04/14
tax shall be in accordance with the schedule set forth in the rules and regulations
of the State Department of Revenue or by separate ordinance of the Town.
Section 2. Section 3.08.144 of the Estes Park Municipal Code, regarding the
credit for sales or use taxes previously paid to another municipality, is hereby amended
to read as follows:
3.08.144 Credit for sales or use taxes previously paid to another
municipality.
The Town’s sales tax shall not apply to the sale of tangible personal property at
retail or the furnishing of services if the transaction was previously subjected to a
sales or use tax lawfully imposed on the purchaser or customer by another
statutory or home rule municipality equal to or in excess of the sales tax rate
imposed in Section 3.08.160 of this Chapter. A credit shall be granted against
the Town’s sales tax with respect to such transaction equal in the amount to the
lawfully imposed local sales or use tax previously paid by the purchaser or
customer to the previous statutory or home rule municipality. The amount of the
credit shall not exceed the sales tax rate imposed in Section 3.08.160 of this
Chapter.
Section 3. Section 3.08.170 of the Estes Park Municipal Code is hereby
amended to read as follows:
3.08.170 Property and services taxed.
There is levied and shall be collected a sales tax in the amount as provided in
this Chapter, upon the sale at retail of tangible personal property and services
taxable pursuant to Section 39-26-104 C.R.S., subject to the same exemptions
as those specified in Part 7 of Article 26 of Title 39 C.R.S.
Section 4. Revenues from the increase of one percent of the Town’s sales tax
approved by the registered electors of the Town at the April 1, 2014 election shall
be used exclusively for the purposes and the percentages set forth in the ballot
question for such tax increase. The increase of sales tax from four percent (4%)
to five percent (5%) shall be effective on July 1, 2014 and shall terminate on
June 30, 2024. On July 1, 2024, the sales tax shall revert to four percent (4%).
Section 5. Total Town tax revenues are estimated to increase by approximately
$2,000,000 in 2015, the first full year in which the sales tax provided for in this
Ordinance is in effect. However, the revenues from said sales tax increase may
be collected, retained and spent regardless of whether said revenues, in any
year in which said sales tax is in effect, exceed the estimated dollar amount
stated above, and without any other limitation or condition, and without limiting
the collection or spending of any other revenues or funds by the Town of Estes
Park, under Article X, Section 20 of the Colorado Constitution or any other law.
DRAFT #4, 02/04/14
Section 6. Sections 1, 2, 3, 4 and 5 of this Ordinance shall not take effect
unless and until a majority of the registered voters voting at the municipal
election on April 1, 2014 vote “yes” in response to the following ballot title, which
title is hereby referred to the ballot at said election:
BALLOT ISSUE 03-14
SHALL THE TOWN OF ESTES PARK TAXES BE INCREASED $2 MILLION (FIRST
FULL FISCAL YEAR INCREASE) ANNUALLY AND BY WHATEVER ADDITIONAL
AMOUNTS ARE RAISED ANNUALLY THEREAFTER BY THE INCREASE TO THE
TOWN’S SALES TAX RATE OF 1.0 PERCENT (4.0% TO 5.0%) EFFECTIVE JULY 1,
2014, THROUGH JUNE 30, 2024, TO PROVIDE REVENUE FOR AND SPENT ON
THE FOLLOWING ITEMS:
(1) SIXTY PERCENT (60%) FOR THE CONSTRUCTION, REPAIR,
REPLACEMENT, REHABILITATION AND RENOVATION OF STREETS
WITHIN THE TOWN OF ESTES PARK.
(2) TWELVE AND ONE HALF PERCENT (12.5%) FOR THE CONSTRUCTION
AND EXPANSION OF PUBLIC TRAILS WITHIN THE ESTES VALLEY
PLANNING AREA.
(3) TWENTY-FIVE PERCENT (25%) FOR THE CONSTRUCTION OF A
COMMUNITY RECREATION CENTER, INCLUDING FACILITIES FOR THE
ESTES PARK SENIOR CENTER. IF CONSTRUCTION OF A SENIOR
CENTER/COMMUNITY RECREATION CENTER HAS NOT BEGUN BY
JANUARY 1, 2016, THE FUNDS SHALL BE USED FOR EXPANSION AND
CONSTRUCTION OF THE ESTES PARK SENIOR CENTER AND ESTES
PARK MUSEUM FACILITIES.
(4) TWO AND ONE HALF PERCENT (2.5%) FOR CAPITAL ACQUISTIONS
ASSOCIATED WITH EMERGENCY RESPONSE CAPABILITIES OF THE
TOWN, SUCH AS EMERGENCY PUBLIC RADIO AND EMERGENCY
OPERATIONS CENTER EQUIPMENT AND ASSOCIATED COSTS.
AND SHALL SUCH TAX REVENUES BE COLLECTED, RETAINED AND SPENT AS A
VOTER APPROVED REVENUE CHANGE AND AN EXCEPTION TO THE LIMITS
WHICH WOULD OTHERWISE APPLY UNDER ARTICLE X, SECTION 20 OF THE
COLORADO CONSTITUTION OR ANY OTHER LAW?
YES ____
NO ____
Section 7. If any portion of this Ordinance is held to be invalid for any reason,
such decision shall not affect the validity of the remaining portions of this Ordinance.
The Town Board of Trustees and the registered voters of the Town hereby declare that
DRAFT #4, 02/04/14
they would have passed and approved this Ordinance and each part hereof irrespective
of the fact that any one part be declared invalid.
Section 8. All other ordinances or portions thereof inconsistent or conflicting with
this ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
Section 9. The Board of Trustees hereby finds, determines and declares this
Ordinance is necessary for the immediate preservation of the health, safety and welfare
of the Town and its citizens in order to place this Ballot Question on the April 1, 2014,
municipal election ballot, and therefore this Ordinance shall take effect immediately
upon its passage, and signature of the Mayor.
INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK on this _______ day of ______________, 2014.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
I hereby certify that the above Ordinance was introduced and read at the meeting
of the Board of Trustees on the _______ day of ___________, 2014, and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the ____ day
of ____________, 2014.
_____________________________
Town Clerk
Resolution No. 05-14 Sale of Lot 4, Stanley Historic District
Town Attorney Memo
1
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Greg White, Town Attorney
Date: February 6, 2014
RE: Resolution No. 05-14 Sale of Lot 4, Stanley Historic District
Objective:
Place ballot for the April 1, 2014 regular election, the ballot question for voter approval
of the Contract To Buy and Sell Real Estate between the Town, as Seller, and Grand
Heritage Hotel Group, LLC, as Buyer dated January 10, 2014.
Present Situation:
On January 6, 2014, the Town Board approved the Contract To Buy and Sell Real
Estate between the Town and the Buyer for the purchase of Lot 4, Stanley Historic
District Subdivision. The Contract was signed by both parties on January 10, 2014.
Section 17.44.090 of the Municipal Code requires as follows:
“Before any sale of any property owned by the Town of Estes Park within the
Stanley Historic District, the question of such sale and the terms and
consideration thereof shall be submitted and approved at a regular or special
election”
Resolution No. 05-14 sets the language for the ballot question and refers the ballot
question to the regular municipal election on April 1, 2014.
A contingency of the Contract is voter approval of the terms and consideration of the
Contract.
Proposal:
Resolution No. 05-14 refers the ballot question to the voters at the April 1, 2014 regular
municipal election.
Advantages:
Voter approval of the terms and consideration of the Contract dated January 10,
2014 is required prior to closing of the sale of Lot 4 to the Buyer.
Disadvantages:
None
Intergovernmental Agreement for Repair of the Fish Creek Corridor 2
Action Recommended:
Approve Resolution No. 05-14.
Budget:
The 2014 regular municipal election cost was included within the 2014 Budget.
Level of Public Interest
High.
Sample Motion:
I move to approve/not approve Resolution No. 05-14.
BALLOT QUESTION 1B
Shall the Town of Estes Park (“Town”) sell Lot 4, Plat of Lots 3 through 9, Stanley Historic
District Subdivision, Town of Estes Park, Colorado (“Lot 4”), to Grand Heritage Hotel Company,
LLC (“Buyer”), pursuant to the terms and consideration of the Contract to Buy and Sell Real
Estate dated January 10, 2014 (“Contract”), a complete copy of which is on file with the Town
Clerk. Major terms and consideration of the Contract are as follows:
Purchase Price: $1,650,000, payable as follows:
(1) $1,000,000 by Buyer at closing on the purchase of Lot 4 (“Closing”); and
(2) Execution of a Promissory Note by the Buyer in the amount of $650,000 due and
payable two (2) years after Closing with default interest of 8%; and
(3) $325,000 of the Promissory Note will be waived by the Town if the Park Hospital District
has been issued a building permit by the Town for construction of the EPMC/Anschutz
Wellness Training Center within two (2) years of Closing on that portion of Lot 4 to be
leased to the Park Hospital District (“Lease Area”).
Development of Lot 4: Following Closing, development of Lot 4 is limited to: (i) the
EPMC/Anschutz Wellness Training Center, together with all uses ancillary thereto; and (ii) an
accommodations use, together with all uses ancillary thereto, including without limitation, staff
physician lodging for the EPMC/Anschutz Wellness Training Center (the “Project”).
Use Covenant: Town shall, prior to the recording of the special warranty deed conveying Lot 4
from the Town to Buyer, record a Covenant restricting use of the Lease Area to either the
EPMC/Anschutz Wellness Training Center, as defined in Section 2(d) of the Contract, or open
space.
Miscellaneous Terms: There are additional miscellaneous terms in the Contract including
payment of earnest money, contingencies to Closing (final approval of Project land use
applications and certain code amendments), and the execution of a lease with Park Hospital
District for the Wellness Center.
_____ YES
_____ NO
RESOLUTION NO. 05-14
WHEREAS, on January 6, 2014, the Town Board of Trustees approved a
Contract to Buy and Sell Real Estate for the sale of Lot 4, Plat of Lots 3, 4, 5, 6, 7, 8 and
9, Stanley Historic District Subdivision, Town of Estes Park, State of Colorado; and
WHEREAS, Section 17.44.090 of the Municipal Code requires as follows:
“Before any sale of any property owned by the Town of Estes Park within the
Stanley Historic District, the question of such sale and the terms and
consideration thereof shall be submitted and approved at a regular or special
election”
; and
WHEREAS, the regular municipal election will be held on April 1, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO, as follows:
1. The following ballot question shall be placed on the ballot for the regular
municipal election on April 1, 2014:
BALLOT QUESTION 1B
Shall the Town of Estes Park (“Town”) sell Lot 4, Plat of Lots 3 through 9, Stanley Historic
District Subdivision, Town of Estes Park, Colorado (“Lot 4”), to Grand Heritage Hotel Company,
LLC (“Buyer”), pursuant to the terms and consideration of the Contract to Buy and Sell Real
Estate dated January 10, 2014 (“Contract”), a complete copy of which is on file with the Town
Clerk. Major terms and consideration of the Contract are as follows:
Purchase Price: $1,650,000, payable as follows:
(1) $1,000,000 by Buyer at closing on the purchase of Lot 4 (“Closing”); and
(2) Execution of a Promissory Note by the Buyer in the amount of $650,000 due and
payable two (2) years after Closing with default interest of 8%; and
(3) $325,000 of the Promissory Note will be waived by the Town if the Park Hospital District
has been issued a building permit by the Town for construction of the EPMC/Anschutz
Wellness Training Center within two (2) years of Closing on that portion of Lot 4 to be
leased to the Park Hospital District (“Lease Area”).
Development of Lot 4: Following Closing, development of Lot 4 is limited to: (i) the
EPMC/Anschutz Wellness Training Center, together with all uses ancillary thereto; and (ii) an
accommodations use, together with all uses ancillary thereto, including without limitation, staff
physician lodging for the EPMC/Anschutz Wellness Training Center (the “Project”).
Use Covenant: Town shall, prior to the recording of the special warranty deed conveying Lot 4
from the Town to Buyer, record a Covenant restricting use of the Lease Area to either the
EPMC/Anschutz Wellness Training Center, as defined in Section 2(d) of the Contract, or open
space.
Miscellaneous Terms: There are additional miscellaneous terms in the Contract including
payment of earnest money, contingencies to Closing (final approval of Project land use
applications and certain code amendments), and the execution of a lease with Park Hospital
District for the Wellness Center.
_____ YES
_____ NO
DATED this 11th day of February, 2014.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Town Clerk Memo
1
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: February 7, 2014
RE: Ordinance 04-14 - Initiated Ordinance Petition Requiring a Conservation
Easement on Lot 4, Stanley Historic District
Objective:
To present an Initiated Ordinance filed with the Town Clerk’s Office to place a
conservation easement on Lot 4, Stanley Historic District.
Present Situation:
On November 22, 2013, the Town Clerk received a proposed Initiated Ordinance filed
by the petitioners Donald R. Sellers and Edward A. Hayek. The Initiated Ordinance
Petition requested the Board of Trustees adopt an ordinance requiring a conservation
easement be placed on Lot 4, Stanley Historic District, to limit the use of the property as
an open, natural area, or for public recreation use.
On December 6, 2013 a letter was sent to the petitioners approving the form of the
petition, which allowed the petition to be circulated. Upon approval of the form of the
petition, the Town Clerk contacted the Larimer County Elections Office and determined
the total registered electors within Estes Park were 4,529. State statute 31-11-104
requires a petition to be signed by at least 5% of the registered electors; the total
number of signatures required is 226.
On December 23, 2013, the Town Clerk received 49 signed petition packets with 730
signatures. The Town Clerk reviewed each signature to verifying the registration of the
individual against the voter registration list supplied to the Town by the Larimer County Clerk
and Recorder. A Statement of Sufficiency was issued on January 22, 2014 certifying the
petition has been signed by 5% or 226 registered voters within the Town of Estes Park.
Total number of signatures entries: 730
Total number of signatures rejected: 193
Total number of signatures entries accepted: 228
Number of signature not verified 309
Number of signatures required: 226
Pursuant to 31-11-110 CRS no protest of the Initiated Ordinance petition was filed
within the required timeframe.
Ordinance 04-14 - Initiated Ordinance Petition Requiring a Conservation Easement on Lot 4, Stanley
Historic District
2
Proposal:
Within 20 days from the Statement of Sufficiency (January 22, 2014), the Board of Trustees
must either: (1) adopt, without alteration, the Initiated Ordinance as proposed, Ordinance
04-14, or (2) refer the Initiated Ordinance to the registered electors of the municipality at a
regular or special election on a Tuesday, held not less than 60 days and not more than 150
days after the Statement of Sufficiency by adopting Resolution 06-14 If the Town Board
does not adopt the Initiated Ordinance it shall refer the proposed ordinance to the registered
electors at the regular Municipal Election on April 1, 2014.
Advantages:
None.
Disadvantages:
None.
Action Recommended:
None.
Budget:
No additional cost to add the item to the regular Municipal Election ballot on April 1,
2014.
Level of Public Interest:
High
Sample Motion:
Motion #1:
I move to adopt/not adopt Ordinance 04-14 requiring placement of a conservation
easement on Lot 4, Stanley Historic District.
Motion #2 if applicable:
If the Ordinance is not adopted the following motion needs to be made.
I move to approve Resolution 06-14 referring Initiated Ordinance #04-14 to the regular
Municipal Election on Tuesday, April 1, 2014.
Attachments:
Ordinance 04-14
Resolution 06-14
ORDINANCE NO. 04-14
WHEREAS, on December 23, 2013, an Initiated Ordinance Petition was filed with
the Town Clerk; and
WHEREAS, on January 22, 2014, the Town Clerk issued a Statement of
Sufficiency to the Town Board stating that the Initiated Ordinance Petition has the
requisite number of signatures; and
WHEREAS, the Board of Trustees have reviewed the Initiated Ordinance
Petition.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO, as follows:
Section 1: Lot 4 of the Stanley Historic District shall be protected by a
conservation easement to allow it to be used only as an open, natural area, or for public
recreational use, without development or improvements other than trails for hiking,
biking, horseback riding and other non-motorized use, and tables and associated
shelters for picnic use.
Section 2: This Ordinance shall take effect and be enforced thirty (30) days
after its adoption and publication.
PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF
ESTES PARK, COLORADO, THIS DAY OF ,
2014.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
I hereby certify that the above Ordinance was introduced and read at a regular
meeting of the Board of Trustees on the day of , 2014
and published in a newspaper of general circulation in the Town of Estes Park,
Colorado, on the ________ day of , 2014, all as required by
the Statutes of the State of Colorado.
Jackie Williamson, Town Clerk
RESOLUTION NO. 06-14
WHEREAS, on December 23, 2013, an Initiated Ordinance Petition was filed with
the Town Clerk; and
WHEREAS, on January 22, 2014, the Town Clerk issued a Statement of
Sufficiency to the Town Board stating that the Initiated Ordinance Petition has the
requisite number of signatures; and
WHEREAS, the Board of Trustees have reviewed the Initiated Ordinance
Petition; and
WHEREAS, following said review the Board of Trustees did not adopt the
Initiated Ordinance Petition as presented.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO, as follows:
1. Initiated Ordinance #04-14 is hereby referred to the registered electors of
the Town of Estes Park, Colorado for the regular Municipal Election on
April 1, 2014.
2. The Town Clerk is hereby ordered to forthwith publish the Initiated
Ordinance.
3. The ballot question shall read as follows:
Ballot Question 2
Shall Lot 4 of the Stanley Historic District be protected by a conservation
easement to allow it to be used only as an open, natural area, or for public
recreational use, without development or improvements other than trails
for hiking, biking, horseback riding and other non-motorized use, and
tables and associated shelters for picnic use.
YES ____
NO ____
INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK on this _____ day of __________________, 2014
TOWN OF ESTES PARK, COLORADO
Mayor
ATTEST:
Town Clerk
FINANCE DEPARTMENT
Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Steve McFarland, Finance Officer
Date: February 11, 2014
RE: Resolution #07-14, Re-appropriation of 2013 encumbered funds
“rollovers” to the 2014 Budget.
Objective:
The objective of this memo is to request that Town Board approve Resolution #07-14,
which allows for the rollovers of certain purchase orders from the 2013 Budget to the
2014 Budget.
Present Situation:
Certain Town departments have entered into contracts for goods and/or services that were
not fulfilled by year-end December 31, 2013. When this occurs, it becomes necessary to “roll
over” expenditures from one year to the next, because in governmental accounting,
expenditures are not recognized until they are incurred/received. In essence, the budgeted
amounts of the rollovers are lifted from the current budget year and placed into the next budget
year. Fund balance is not affected – the expenditures are merely moved. It is staff’s intention
to keep rollovers to a minimum, but projects are often affected by weather, and by the
availability of product/contractor.
Attached is the list of those encumbrances that remain outstanding at the end of 2013. There
are 39 rollover items totaling $4,728,685.42. The number of purchase orders Staff is asking
to roll over is almost identical to 2012-13 (2012-13: 38, 2013-14: 39). Larger areas of rollovers
for 2013-14 include:
1. Community Reinvestment Fund – related P.O.s totaling $4,021,977 (85% of
rollover total). The bulk of these purchase orders involve the MPEC/Stall barn
project, the Parking structure, and Elm Road mitigation.
2. Utility/IT-related P.O.s totaling $228,336.
3. Vehicle replacement – related P.O.s totaling $444,616. The vehicles were
approved in the 2013 budget, but were not/will not be acquired until 2014.
The General Fund rollover total of $33,757 is an all-time low.
Proposal:
Staff proposes acceptance/approval of Resolution #07-14, Re-appropriation of 2013
encumbered funds to the 2014 Budget.
Advantages:
The advantage to approving rollovers is that it allows in-progress items to be lifted from
the 2013 Budget and placed into the 2014 Budget, without having to do an additional
Budget amendment. Operations would then continue seamlessly.
Disadvantages:
Declining to move forward with rollovers would cause balances on purchase orders,
which represent projects/items already in progress, to be returned to fund balance. This
would cause staff to have to request re-appropriation on all active projects in the 2014
Budget or risk exceeding budget.
Action Recommended:
Staff recommends approval of Resolution #07-14.
Budget:
Departments and funds affected by rollovers are listed on “2013-14 Encumbrance list –
PO Rollovers” attachment.
Level of Public Interest
Low to Medium. Public may have varying levels of interest in projects that are attached
to proposed rollover items. As rollovers represent continuation of existing budgeted
items (without alterations), Staff suspects that interest is probably low.
Sample Motion:
I move to approve Resolution #07-14, which re-appropriates the 2013 encumbered
funds into the 2014 Budget.
Attachments:
2013-14 Encumbrance list – PO Rollovers
RESOLUTION NO. #07-14
A RESOLUTION RE-APPROPRIATING FUNDS ENCUMBERED
IN THE TOWN OF ESTES PARK’S
2013 BUDGET TO THE 2014 BUDGET YEAR
WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order
system that encumbers the budget appropriation when commitments for the purchase of goods
or services are made; and
WHEREAS, encumbrances that were not liquidated in the fiscal year ended December
31, 2013, are reserved from the ending fund balances; and
WHEREAS, the Town of Estes Park intends to appropriate funds in the budget for the
fiscal year ending December 31, 2013, to satisfy the commitments for the outstanding
encumbrances.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO, THAT:
I. The following 2014 budgets are increased for appropriations for outstanding 2013
budget encumbrances.
II.
TOWN OF ESTES PARK - PO ROLLOVERS FROM 2013 TO 2014
2013 2014 2014 2014
ENCUMBRANCE O&M TRANSFERS REVISED
FUND (PO Rollovers) EXPENSES OUT BUDGET
General $33,756.53 $10,296,797.00 $2,935,000.00 $13,265,553.53
Community Reinvestment 4,021,977.21 1,531,173.00 0.00 5,553,150.21
Light & Power 89,180.83 15,225,793.00 1,327,101.00 16,642,074.83
Water 53,990.08 4,688,348.00 180,495.00 4,922,833.08
IT 85,165.00 709,912.00 0.00 795,077.00
Vehicle Replacement 444,615.77 738,715.00 0.00 1,183,330.77
$4,728,685.42 $33,190,738.00 $4,442,596.00 $42,362,019.42
III. The ending fund balance from the fiscal year ended December 31, 2013, will be the
source of funds for the budget amendments.
ADOPTED this 11th day of February, 2014.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
502PO #1300 3100 5200 204 LIGHT & 503 625 635VENDOR DESCRIPTION GENERAL TOTAL Executive Streets Parks CRF POWER WATER IT VRF1 30540 Kumar & Associates materials testing for fairgrounds site work (2012)0.00 2,488.69 2,488.692 30583 Platte River Power AuthoritySubstation maintenance/supplies0.00 41,415.83 41,415.833 30761 Carlson Electric convert overhead to underground 0.00 6,165.006,165.004 30798 Dohn Construction MPEC/Stall Barn steel shop drawings0.00 64,900.0064,900.005 30961 Dohn Construction Mechanical Design for Stall Barn 0.00 25,065.0025,065.006 31086 GE/Zenon Tech support/On‐site training0.00 12,861.0012,861.007 31148 Kumar & Associates Material testing/inspection services ‐ MPEC/S Barn 0.00 8,505.008,505.008 31182 Dohn Construction Contract for MPEC/Stall Barn 0.00 2,955,668.312,955,668.319 31235 Motorola Solutions In‐Car digital video recorder ‐ police cars 0.00 9,860.209,860.2010 31264Sungard Public SectorContested H.T.E. payments ‐ 2012/20130.00 58,000.0058,000.0011 31272 Altec Industries Bucket Truck for L&P 0.00 219,955.00219,955.0012 31305 BSK Analytical Labs UCMR 3 analysis 0.00 800.00 800.0013 31322 Kenney & Associates MPEC Site Visits/Contstruction Management0.00 10,643.32 10,643.3214 31323 Mountain Constructors Moraine Ave Pedestrian Improvements 0.00 27,637.81 27,637.8115 31407 Virtual Graffiti wireless system for public WIFI 0.00 1,315.001,315.0016 31417 4 Rivers Equipment14' ice breaker22,907.75 22,907.75 22,907.7517 31421 Walker Parking ConsultantsSurveyor work ‐ parking facility0.00 30,900.0030,900.0018 31430 Walker Parking ConsultantsDesign consulting for parking facility0.00 468,323.79468,323.7919 31436 Farnsworth Construction observation ‐ Moraine Ave 0.00 18,101.1618,101.1620 31570 Swan Analytical InstrumentsWater quality monitoring0.00 5,900.005,900.0021 31635 Cornerstone Concrete MPEC/SB civil site work0.00 260,977.91260,977.9122 31642 Ninyo & Moore Materials testing & inspections (MPEC/S Barn) 0.00 8,100.008,100.0023 31709 Recreation Plus Playground protection lost in flood 2,505.442,505.442,505.4424 31742 National Meterreplacement meter parts0.00 1,044.161,044.1625 31762 Stewart Environmental Elm road mitigation 0.00 114,893.72114,893.7226 31763 Hotline Electrical Sales Electric Meters 0.00 41,600.0041,600.0027 31796 Transwest Trucks Truck/auto replacement ‐ G‐95 0.00 138,361.00138,361.0028 31863 Drilling EngineersElm road mitigation 0.00 16,522.5016,522.5029 31864Van Horn EngineeringElm road mitigation 0.00 9,250.009,250.0030 31873 Abbey Carpet Blinds for Admin conference room 1,069.341,069.341,069.3431 31874John Deere Truck/auto replacement ‐ G‐42 0.00 20,499.9320,499.9332 31879 VideolinkBoard room controller and system upgrades0.00 25,850.0025,850.0033 31883 Spradley Barr Truck/auto replacement ‐ 9034A0.00 26,937.0026,937.0034 31884Spradley Barr Truck/auto replacement ‐ G‐500.00 26,937.0026,937.0035 31885 Motorola Solutions Radio for G‐100 purchase package 0.00 2,065.642,065.6436 31887 VideolinkAdmin conference room A/V equipment5,959.005,959.005,959.0037 31890 Signarama Bear Aware signs (donation funded) 1,315.001,315.001,315.0038 31906 Bureau of Reclamation Power interruption issues0.00 30,000.0030,000.0039 31998 Nalco Chemical Co Chemicals (zinc ortho phosphate) 0.00 3,384.92 3,384.920.00 0.0033,756.53 8,343.34 22,907.75 2,505.44 4,021,977.21 89,180.83 53,990.08 85,165.00 444,615.774,728,685.422013‐14 ENCUMBRANCE LIST ‐ PO Rollovers
PUBLIC WORKS Report
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Scott Zurn, PE, Public Works Director
Date: February 11, 2014
RE: Multi-Purpose Event Center & Stall Barn Construction Update
Objective:
To update the Town Board and public on the progress of the MPEC and Stall Barn
project at the Stanley Fairgrounds.
Present Situation:
There has been no change in the tough weather conditions. Both cold temperatures and
high winds continue to hamper the progress of the MPEC in particular. Winter protection
for the masonry is being employed for the MPEC office and lobby areas so progress
can be made. The masonry is nearing completion in the front of the MPEC and after
completion of this activity the structural steel in the front of the MPEC will begin.
Progress continues on MPEC structural steel framing and exterior roof and siding
panels as weather conditions allow. Site work is progressing on schedule. Dohn
Construction has made commitments that the MPEC will be complete in late May in
time for use by summer events.
The MPEC topping out ceremony was delayed due to weather and staff continues to
assess a possible date to reschedule.
The Stall Barn mechanical, electrical and fire protection systems continue to progress
and are nearing rough–in completion. The interior areas such as the restrooms, lobbies
and office areas are currently being dry-walled, with interior finishes following close
behind. The Stall Barn is scheduled to be complete by the end of March.
Budget:
Community Reinvestment Fund $5,682,050. The project remains within budget.
Level of Public Interest
This project has a very high level of public interest.