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HomeMy WebLinkAboutPACKET Town Board Study Session 2014-06-10 Tuesday, June 10, 2014 TOWN BOARD 4:30 p.m. – 6:30 p.m. STUDY SESSION Rooms 202/203 4:30 p.m. Trustee Comments & Questions. 4:35 p.m. Future Study Session Agenda Items. (Board Discussion) 4:45 p.m. Ethics, Liability & Best Practices Review. (Tami Tanoue/CIRSA General Counsel) 5:45 p.m. Break for Dinner 6:00 p.m. Town’s Role in Events & Event Committee Update. (Director Winslow) 6:30p.m. Meeting Adjourn. “Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 4:15 p.m.” AGENDA                June 10, 2014 June 24, 2014  Fall River Master Plan Discussion  Flood Recovery Financial Update  Museum / Senior Center Master Plan June 26, 2014 (Board Retreat)  Review Strategic Plan – Goals / Practices July 8, 2014  Town Water Ownership / Issues Briefing July 22, 2014  Fish Hatchery Property Discussion August 12, 2014  Commercially Zoned Properties Discussion September 9, 2014  2014 Objectives – Review of Progress October 14, 2014  Seasonal Tour Business - Follow Up Discussion November 11, 2014  Review Citizen’s Survey Results – Next Steps December 9, 2014  2014 Objectives – Review of Progress Items to be Scheduled (Items are not in order of priority)  Update on Community Center Feasibility Study  Logo Discussion  Review Capital Investment Plan and Capital Asset Management  FLAP Grant Update Future Town Board Study Session Agenda Items Town of Estes Park Fairgrounds and Events Department Bo Winslow‐Director Diane Muno‐Business Owner John Ericson‐Business OwnerLexy Jacobson‐Event Coordinator Elizabeth Fogarty‐Visit Estes Park, Event Planner Julie Pieper‐Restaurant OwnerHeather Gooch‐Administrative AssistantHelen Hahn‐Business Owner Karen Lynch‐Sales and MarketingBrooke Burnham‐Visit Estes Park Howell Wright‐Western Heritage Karen Nicholson‐EPMC, Musician Candice Mohr‐Snowy Peaks Winery Jill Schladweiler‐EVPRD Kellen Toulouse‐Visit Estes ParkCharley Dickey‐Downtown Business OwnerJo Adams‐Stanley Village Kris Hazelton‐Estes Park News Kristen Berg‐Families for Estes Lynette Lott‐EALA Paul Fishman‐Former Restaurant OwnerPeggy Campbell‐Visit Estes Park Keelee Doan‐EPWA Sandy Osterman‐Ambassador Bob Holcomb‐Estes Park Resident Bob Herrfeldt‐Larimer County/The Ranch DirectorMichael Moon‐Western HeritageMeet the Committee Evaluate our current eventsActively listen and respond to community and committee feedbackCreate event criteria for future events in Estes Park Identify and produce events that support and encourage the Estes Park brandGoals Bike in MoviesGeocashingGroup ExerciseOktoberfestButterfly Pavilion Competitive Events“Made in Estes”Hot Air BalloonsPossible Future Events + Offers guests an activity in Town+ Draw to downtown businesses+ Creates a vibrant feel in Town ‐Competition for dollars‐Minimal overnight stays‐Too repetitive Positive & Negative Bond Park: Craft Shows & Festivals Ethnic EventsLumberjack Festival Food Festivals & Cook‐Off’sIndoor SportsNew Years Eve Brew FestivalsCircus/Carnival Harvest Festival Possible Future Events+ Increase in overnight stays+ Engages both local residents & guests+ Increase in dollars spent downtown ‐Not enough complimenting events‐Education of event/lack of knowledge‐Overall value of the eventPositive & Negative Fairgrounds & Events Complex WellnessFly Fishing ExpoCycling Western HeritageFebruary Fest: Romance in Estes Park Cultural EventsPainted Animal Climbing Festival Potential Future Events + Highlights Estes Park as a “Go To” Destination+ Overall community benefit+ Demand generator ‐Resources‐Timing‐“Scare Factor”Positive & NegativeBIG Events in Estes Park Other factors to consider……Local vs. Out of Town Profit vs. Non‐ProfitEvent Criteria EnhanceEP Brand$$$Overall Experience MultigenerationalYear RoundValue & Quality Compliment EventsAccess to EventsFun FactorCompetition for $$Parking/Transportation  Arts and Craft Shows Competition for $$$BIG events that are community limiting What we DON’T like Street performersMultiple events throughout the VillageInteractive and educational events What we LIKE SummarizeEvent Managers Community supportWhat we NEED Revisions to online Event Application (www.Larimer.org/estespermits)Continuing progress with Downtown Business Association Collaborating efforts with Visit Estes Park to promote event awareness To seek ideas and feedback from local individuals and organizations that can mold future events in Estes Park Moving Forward