HomeMy WebLinkAboutPACKET Town Board Study Session 2017-10-10
Tuesday, October 10, 2017
TOWN BOARD 5:30 p.m. – 6:40 p.m.
STUDY SESSION Rooms 202/203
AGENDA
5:15 p.m. Dinner.
5:30 p.m. Update on Broadband.
(Manager Fraundorf)
5:45 p.m. Draft Stormwater Master Plan.
(Director Muhonen & Anderson Consulting Engineers, Inc.)
6:30 p.m. Trustee & Administrator Comments & Questions.
6:35 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:40 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 5:00 p.m.
Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From:
Alan Fraundorf, ITManager
October 1, 2017
Date:
RE:
BroadbandProject Update
Objective:
To report the current status of the Broadband project to the Town Board.
Present Situation:
The engineering work to build fiber to every premisein the Town’s Light & Power
service area is essentially complete. Construction costs are estimated to be$30 million.
This is consistent with the range provided to the Town by NeoFiber in the past.
As part of this work, LETA911 hadrequested a new path and the estimated costs for a
new fiber cable from Estes Park to the CenturyLink point of presence in Lyons. The
path would be down Hwy 36 from Estes Park to Pinewood Springs, then slightly across
country on Poudre Valley REA poles to downtown Lyons.
This summer we published an RFI for companies who might wish to work with the Town
to make the Broadband project happen. We received ten responses. We are in the
process of speaking to five of these firms.
We have hired Uptown Services, who did the fiber design in the recently completed
engineering work, to provide several economic business models.One of these models
would be if the Town owned and operated a newbroadbandutility.
The business models and relationships to provide new service to our area residents are
likely not simple, especially if we collaborate with a third party. The particularswill take
time and resources to discuss and potentially negotiate goods and services. The Town
does not have available staff to pursue some of these business relationships and
negotiations and would need to hire someone to pursue certain avenues.
However, we wanted to check the pulse of the Board before we continue on. If the
Board feels this is still a valid initiative and potentially would be ok with going into
significant debt, we will move forward. However, if this is not the sentiment, then we
need to re-group.
PUBLIC WORKS
Report
To: Honorable Mayor Jirsa
Board of Trustees
Through:Town Administrator Lancaster
From: Greg Muhonen, PE, Public Works Director
Chris Pauley, PE, CFM Anderson Consulting Engineers
Date: October 10, 2017
RE: Draft Estes Valley Stormwater Master Plan
Objective:
This report introduces the draft Estes Valley Stormwater Master Plan (SMP) prepared
by Anderson Consulting Engineers.
Present Situation:
The Town of Estes Park and the surrounding unincorporated Estes Valley suffer from
the lack of adequate drainage facilities to capture and safely discharge stormwater
runoff from storm events ranging from intense afternoon summer cloudbursts to
sustained rainfall as experienced in the 2013 flood. Prior to this study, no inventory of
existing stormwater infrastructure existed. While the Town has hired consultants to
create two subbasin stormwater improvement plans, no comprehensive master plan
exists to define the magnitude of the system-wide deficiencies and the associated
projects to remedy them. Maintenance staff, equipment, and funding are insufficient to
respond to the stormwater damage complaints received each year by the Public Works
Department.
In 2016, the Town received a $300,000 grant to fund a SMP within the Estes Valley
development code boundary area. Additionally, the Town Board appropriated $30,000
for the companion study to explore the potential of creating a Stormwater Utility to fund
the masterplanned improvements and the requisite operation and maintenance.
A public meeting introducing these two studies was held on May 11, 2017. It was
sparsely attended. A progress report was presented to the Town Board at a study
session on August 8, 2017.
Proposal:
The consultant will present an overview and key findings contained in the draft SMP.
The final SMP must be completed before the grant funding expires in December 2017.
Public Works staff continues to collaborate with the Larimer County Engineer to
formulate a staff recommendation to be forwarded to both the Estes Park Town Board
and Larimer Board of Commissioners for consideration. A third study session with the
Board of Trustees is tentatively scheduled for October 24, 2017 to discuss the potential
revenue, setup, and operational issues associated with implementing the improvement
recommendations contained in the SWP.
Advantages:
The SMP tabulates and maps the existing stormwater infrastructure.
The need for potential improvements is quantified in terms of prioritized scope
and cost.
A potential funding strategy will be recommended in the feasibility study.
Implementation and sustained maintenance of the stormwater infrastructure will
reduce risk and recurrence of repeated property damage.
Disadvantages:
The disadvantages for the Town to assume this maintenance responsibility include:
The Town is not staffed or equipped to take on this maintenance effort. The cost
of maintenance equipment and personnel will need to be determined.
A new Stormwater Utility adds additional administrative effort to Public Works
staff.
A new utility fee will be needed to fund this effort. Some residents will object.
Action Recommended:
Review comments regarding the content of this draft SMP are encouraged. Responses
will be incorporated into the final SMP before staff brings the document back to the
Town Board for adoption at a future public meeting.
Budget:
New costs should be offset by new revenue. This will be evaluated further at the
th
October 24 study session.
Level of Public Interest
Public interest on this proposal will move from low to high if a new utility fee is
proposed.
Attachments:
EV Stormwater Management Project draft. Electronic link
EV Stormwater Management Project Appendix A, B, C. Electronic link
Future Town Board Study Session Agenda Items
October 10, 2017
October 24, 2017
Stormwater Master Plan
Items Approved – Unscheduled:
Financing Discussion
Building Code Changes to Facilitate
Discussion of any Changes
Redevelopment
to the Proposed 2018 Budget
rd
3 Party Building Inspections
November 14, 2017
Items for Town Board Consideration
Update on Development
Sunset Review Parks Advisory Board
Code Changes
and Transportation Advisory Board
December 12, 2017
Final Review of 2017 Strategic Plan