HomeMy WebLinkAboutPACKET Town Board Study Session 2017-05-09
Tuesday, May 9, 2017
TOWN BOARD 4:45 p.m. – 6:40 p.m.
STUDY SESSION Rooms 202/203
The Town Hall elevator is undergoing repairs. Access to the second floor is available by stairs only.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please give 24 hour notice by calling (970) 577-4777.
4:45 p.m. Dinner.
5:00 p.m. Key Outcome Discussion – Infrastructure.
(Town Administrator Lancaster)
5:30 p.m. Key Outcome Discussion – Transportation.
(Town Administrator Lancaster)
6:00 p.m. Feasibility Study of Town Operation & Maintenance of Signs,
Signals & Pavement Markings on CDOT Highways (US34,
US36, CO7) within Estes Park.
(Director Muhonen)
6:20 p.m. Trustee & Administrator Comments & Questions.
6:30 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:40 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 4:40 p.m.
AGENDA
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*Outcome areas, Goals and Objectives are not listed in any priority order
KEY OUTCOME AREAS GOALS (5-7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)
a. We will provide safe access for users to the trail system.1. Repair Fish Creek Trail damaged during the flood
b. We will continue to develop connectivity of trails in the Estes Valley in
partnership with other local entities as described in the Estes Valley Trails
Master Plan
2. Pursue funding opportunities for construction of the Fall River Trail.
c. We will continue to address parking options throughout the Town.3. Start planning for the use of the Trails Special Revenue Fund formed by Ballot Issue
1A sales tax revenue.
d. We will develop plans and build the financial strength for redundant
raw water sources to our water treatment plants.
e. We will complete stall replacements at the Fairgrounds 4. Complete construction of phase 1 of the Visitor Center Transit Facility Parking
Structure.
5. Pursue funding for future phases of the Visitor Center Transit Facility Parking
Structure.
6. Pursue funding for additional parking
7. Develop an overall parking strategy plan
8. Define and consider implementation of a paid parking program
9. Develop and adopt a policy on Town installation of empty conduit with other Town
projects.
10. Consider implementation of the Storm Water master plan and formation of a
storm water utility
11. Revise Master plan for Events Complex
12. Develop a facilities needs assessment for equipment and other storage, including
the museum collections and police evidence.
13. Replace the Mobile Stage
14. Develop a plan and proposal for replacement and repair of security camera system
15. Prioritize infrastructure needs and projects
2 Infrastructure - We have
reliable, efficient and up-to-
date infrastructure serving
our residents, businesses
and guests.
Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals*
VISION: The Town of Estes Park will enhance our position as a premier mountain community.
MISSION: The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and
our natural setting.
Page 1
2017 Draft 1
Strategic Plan
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*Outcome areas, Goals and Objectives are not listed in any priority order
KEY OUTCOME AREAS GOALS (5-7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)
2 Infrastructure - We have
reliable, efficient and up-to-
date infrastructure serving
our residents, businesses
and guests.
Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals*
VISION: The Town of Estes Park will enhance our position as a premier mountain community.
MISSION: The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and
our natural setting.
a. We will continue to manage traffic congestion throughout the Town.
1. Develop a 2040 multi-modal Transportation Master Plan
2. Create prioritized lists of sidewalk, bike lanes and trail connectivity projects
3. Continue preventative maintenance activities on Town roads, as adequate funds
become available.
4. Include bike/pedestrian lanes wherever possible along with the street
improvements.
5. Investigate the costs and opportunities of expanding transit services year round.
6. Develop a wayfinding signage plan for the downtown neigborhood, coordinated
with the Downtown Neighborhood Plan.
Transportation - We have
safe, efficient and well
maintained multi-modal
transportation systems for
pedestrians, vehicles and
transit.
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b. The street rehabilitation efforts will result in an average pavement
condition index of 70 or above for the Town street network by 2024.
Page 22017 Draft 1
Strategic Plan
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PUBLIC WORKS Report
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To: Honorable Mayor Jirsa
Board of Trustees
Town Administrator Lancaster
From:Greg Muhonen, PE, Public Works Director
Date:May 9, 2017
RE:Feasibility Study of Town Operation & Maintenance of Signs, Signals &
Pavement Markings on CDOT Highways within Estes Park
Objective:
This report explores the feasibility of the Town of Estes Park entering into a contract
with CDOT to maintain traffic control devices on state highways within the town limits.
Present Situation:
Colorado Revised Statutes require CDOT to install, operate, maintain, and control, at
CDOT expense, all traffic control devices on the state highway system within cities and
incorporated towns. In Estes Park, this includes 6 traffic signals, pavement markings on
14.8 miles of state highway, several warning flashers, over 1000 signs, and
approximately 4000 delineators.
CDOT’s awareness of, and response to, traffic control maintenance needs in Estes Park
is considered to be poor. This is commonly evidenced by worn out pavement markings,
antiquated traffic signal equipment, and damaged or missing signs and reflective
delineators. The Town receives periodic citizen complaints about these issues.
At the August 2016 PUP Committee meeting regarding the operation of the Barnes
Dance traffic signal timing implementation, Public Works committed to hiring a
consultant to explore the financial and operational feasibility of contracting with CDOT
to pay the Town to maintain all the signs, striping, and traffic signals on the state
highways in the Estes valley. CDOT staff has also requested the Town consider
executing a maintenance contract. The feasibility study has been completed, and can
be viewed at this link. This study also addresses the option of the Town taking over
responsibility for the CDOT roadway pavement maintenance, and summarizes the fatal
flaws that make pavement maintenance on CDOT highways an undesirable option for
the Town.
Proposal:
The consultant proposes negotiations be initiated with CDOT to explore a contract for
Town maintenance of CDOT signs, signals, and pavement markings.
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Advantages:
See pages 16 and 17 of the feasibility study for a list of advantages for the Town to
contract with CDOT for this work. The list includes:
Increased street maintenance revenue from CDOT estimated at $206,000 per
year.
Improved safety and response for maintaining striping, markings, and signals.
Crosswalks and lane lines could be refreshed every May prior to guest season.
Reduced congestion achieved through enhanced traffic signal optimization.
Improved level of customer service through reduced service response times.
A contract would remedy the lack of compensation for maintenance services
currently provided to CDOT by Town Public Works staff.
New revenue would allow dedication of new staff and equipment to both the
CDOT and Town roadway signing and striping maintenance needs.
Disadvantages:
The disadvantages for the Town to assume this maintenance responsibility include:
The Town is not staffed or equipped to take on this maintenance effort. The cost
of a maintenance truck, sign equipment, hiring a new half-time Town employee,
materials, and hiring a traffic signal maintenance contractor is estimated to be
$216,000 per year, and does not include additional office and shop space
needed to support additional staff and equipment.
The knowledge needed for signal maintenance is highly specialized and not
expected to be widely available in the applicant pool.
The Town has no sign fabrication shop. Custom sign replacements would take
at least two weeks to acquire from a private vendor.
This responsibility adds additional administrative effort to Public Works staff.
The Town will be the responsible party to the public for the operation and safety
of the most heavily traveled intersections and roadways.
Action Recommended:
The citizen Transportation Advisory Board voted 7-1 on March 15, 2017 for the Town to
explore negotiations with CDOT for this work, provided that an escape clause is
included in the contract should a qualified applicant not be available for hire. One
member supported traffic signal maintenance only.
The Public Works staff is receptive to exploring this with CDOT, but is concerned the
disadvantages may outweigh the potential service improvement advantages.
Budget:
It may be possible to negotiate more favorable revenue terms than estimated in the
study such that the annual revenue may exceed the annual expenses. A determination
would only be known upon conclusion of negotiations. The estimated cost for a
consultant to negotiate with CDOT on behalf of the Town is $2000. This cost can be
absorbed from the approved 2017 Public Works Engineering Division operations
budget.
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Level of Public Interest
Public interest on this proposal is low to moderate.
Attachments:
Electronic link to Feasibility study prepared by William A. Hange, PE, PTOE
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May 23, 2017
•Key Outcome Discussion - Public
Safety, Health and Environment.
•Key Outcome Discussion –
Outstanding Community Services.
•Review Service Proposal List for 2017
Budget.
June 13, 2017
•Key Outcome Discussion –
Government Services and Internal
Support.
•Discussion of Rural Transportation
Authority.
•Review of Governance Policies.
June 27, 2017
•Short update on the Downtown
Neighborhood Plan.
•Discussion of process and procedures
for funding outside agencies (including
Community Service Grants)
July 25, 2017
•Review of Policy Governance Policies.
September 12, 2017
•Making Board e-mails available to the
public – follow up.
December 12, 2017
•Final Review of 2017 Strategic Plan
Items Approved – Unscheduled:
•Discussion and review of Fish
Hatchery RFP.
•Discussion of Housing Needs Report
recommendation for a Town Housing
Coordinator
Study Session Items for Board
Consideration:
•Presentation on Boys and Girls Facility
at Stanley
•Alternative for Time-Limited
‘Placeholder’ Vacation Home
Registration
•Discussion of possible housing
partnership
Future Town Board Study Session Agenda Items
May 9, 2017
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