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Home My WebLink AboutPACKET Town Board Study Session 2017-09-12 Tuesday, September 12, 2017 TOWN BOARD 5:30 p.m. – 6:40 p.m. STUDY SESSION Rooms 202/203 5:15 p.m. Dinner. 5:30 p.m. Board E-mails Available to the Public 6 Month Review. (Town Administrator Lancaster) 5:45 p.m. 2018 Strategic Plan Review. (Town Administrator Lancaster) 6:30 p.m. Trustee & Administrator Comments & Questions. 6:35 p.m. Future Study Session Agenda Items. (Board Discussion) 6:40 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:00 p.m. AGENDA 1 2 ADMINISTRATION Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Date: September 12th, 2017 RE: Follow up discussion – Public access to Board E-mails Objective: To revisit the Board’s decision to make Board e-mails available to the public on the town website. Present Situation: In February of this year, the Board decided to make e-mails available for public review for all Trustees choosing to participate. The Board asked to come back and revisit this program after 6 months to see how it is working, and if any adjustments need to be made to the process or policy. Proposal (including budget if applicable): None – for discussion only. Advantages:  Allows the Board to discuss any changes needed to the process or the policy now that they have had 6 months to “test drive” this policy. Disadvantages:  none Level of Public Interest  Moderate 3 4 ADMINISTRATION Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Date: September 12th, 2017 RE: Review of draft Town Board Strategic Plan Objective: To review the draft Board Strategic Plan for 2018 Present Situation: The Board’s strategic plan provides guidance for staff in developing priorities and in preparing the annual budget. It serves as a blueprint for the activities of the town government and also is a provides citizens with a description of what the Town is doing on their behalf and with the tax and fee revenues citizens provide to us for services. The strategic plan is hierarchical and includes the Vision and Mission of the organization, the key outcomes areas for the Town, and the goals (5 years +) and objectives (current year.) Under Policy Governance, as adopted by the Board, the Key Outcome Areas also serve and the Ends Statements for the organization. At the request of the Board, the draft includes a column that calls out all Town goals, objectives and activities that are related to the Town’s environmental stewardship responsibility and efforts toward maintaining environmental sustainability and resiliency. (This is a first draft at this column and should be considered a work in progress; not a final document.) Proposal (including budget if applicable): None – for discussion only. A final version will come to the Board for adoption at a future Town Board meeting Advantages:  Provides clear policy direction from the Governing Board to the staff.  States the priorities of the Town Board  Provides citizens information on the goals, objectives and activities of the Town  Provides for accountability of the Board to the citizens, the Town Administrator to the Town Board, and staff to the Town Administrator. Disadvantages:  Time for preparation and monitoring Level of Public Interest  Moderate 5 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