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HomeMy WebLinkAboutPACKET Town Board 2015-02-10 The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, February 10, 2015 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PRESENTATION: Colorado Spirit Mountain Outreach. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 27, 2015 and Town Board Study Session Minutes dated January 27, 2015. 2. Bills. 3. Committee Minutes: A. Community Development/Community Services Committee. January 22, 2015 1. 2015 Lease for Shuttles from Rocky Mountain Transit Management. 2. 2015 Road Closures. 4. Estes Valley Board of Adjustment Minutes dated December 2, 2014 (acknowledgement only). 2. ACTION ITEMS: 1. RESOLUTION #06-15 REAPPROPRIATION OF 2014 ENCUMBERED FUNDS “ROLLOVERS” TO 2015 BUDGET. Finance Officer McFarland. 2. RESOLUTION #07-15 SUPPORT GONOCO REGIONAL TOURISM ACT (RTA) APPLICATION INCLUDING SPECIFIC AREAS WITHIN THE TOWN OF ESTES PARK. Finance Officer McFarland. 3. FALCON RIDGE TAP FEE CONTRIBUTION. Finance Officer McFarland. 4. ADJOURN. Prepared 2/1/15 * Town of Estes Park, Larimer County, Colorado, January 27, 2015 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of January 2015. Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Also Present: Frank Lancaster, Town Administrator Greg White, Town Attorney Barbara Jo Limmiatis, Recording Secretary Absent: None Mayor Pinkham called the meeting to order at 7:10 p.m. and all desiring to do so, recited the Pledge of Allegiance. PRESENTATION: COLORADO SPIRIT MOUNTAIN OUTREACH. Representative from Colorado Spirit Mountain Outreach failed to appear. PUBLIC COMMENTS. Johanna Darden on behalf of Blake Robinson, Town residents, posed three questions in regards to the Town’s compliance with Colorado Statute, Title 29 Article 27, Competition in Utiility and Entertainment Services. Staff to follow up. Frank Theis, Town resident, appeared on behalf of Estes Valley Watershed Coalition (EVWC) to provide information regarding the non-profit organization formation, their mission statement and intention to apply for grants. TRUSTEE COMMENTS. Trustee Ericson reported on the Transportation Advisory Committee meeting during which the bylaws were revised and discussion was held on the parking structure. He also commended staff for the Study Session report on vacation homes. Trustee Nelson reported on the Open Lands Advisory Board meeting including the North Front Range Metropolitan Planning Organization award of a grant to Larimer County to complete the front range trail from Loveland to Fort Collins, the Devils Backbone and the Blue Sky Trail drew over 100,000 visitors in 2014 which demonstrates an increase in usage, the Big Thompson Conservation and Recreation Plan would have a meeting on February 11, 2015 in Loveland, and the Open Lands Master Plan has been updated and is awaiting approval from the County Commissioners . Trustee Phipps stated the Planning Commission approved a grant application for funding a consultant regarding downtown area future planning and a grant application would be made for Estes Valley channel mitigation. Also, the deadline for Planning Commission applications is February 6, 2015. Mayor Pro Tem Koenig informed the Board that Sister Cities will meet January 28, 2015 at 8:00 a.m. and the Rodeo committee met with nothing to report. Board of Trustees – January 27, 2015 – Page 2 Trustee Norris attended the 100th Anniversary birthday celebration of Rocky Mountain National Park and informed the Board of a free program offered by the Larimer County Office for Aging called Tools for Caregivers. Mayor Pinkham and Mayor Pro Tem Koenig attended the Colorado Association of Ski Towns (CAST) meeting and provided information to staff on how other communities handle events, housing and vacation housing issues, and tourism. TOWN ADMINISTRATOR REPORT. Administrator Lancaster stated staff more than doubled the Town’s 2014 contributions to United Way and the Mayor and the Administrator would be receiving a pie in the face to celebrate the employee’s donations. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 13, 2015 and Town Board Study Session Minutes dated January 13, 2015. 2. Bills. 3. Committee Minutes: - None. 4. Transportation Advisory Committee Minutes dated December 17, 2014 (acknowledgment only). 5. Parks Advisory Board Minutes dated December 18, 2014 (acknowledgement only). 6. Appointment of Daniel C. Muffly as independent hearing officer – personnel matter. 7. Town Board Policy 120 – Residential Antidisplacement and Relocation Assistance Plan. 8. Transportation Advisory Board (Former Transportation Advisory Committee) Bylaws. Trustee Phipps requested that Item # 7 – Town Board Policy 120, be removed from the consent agenda. It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda Items 1-6 and Item 8, with removing Item 7 as an action item, and it passed unanimously. Trustee Phipps requested clarification on the language used in the Residential Antidisplacement and Relocation Assistance Plan. Grant Specialist Crosser stated the wording used is directly from the Housing and Urban Development Department (HUD) and adoption of this plan is required to accept the Community Development Block Grant and Disaster Recovery Grant funds. Crosser read a memo from Department of Local Affairs (DOLA) to clarify the language and stated during the duration of the grants this policy must be in place. After further discussion, it was moved and seconded (Phipps/Koenig) to approve Town Board Policy 120 – Residential Antidisplacement and Relocation Assistance Plan, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS (Outside Entities): 1. RTA APPLICATION PRESENTATION BY GRAND HERITAGE AND GONOCO GROUP. Betsey Hale, Economic Development Director from the City of Loveland, provided an informational presentation on the Regional Tourism Application to be submitted by GoNoCo, comprised of Larimer County, Loveland, Windsor, Board of Trustees – January 27, 2015 – Page 3 Sylvandale Ranch, McWhinney, and Water Valley Land Company, and invited Estes Park to join the Northern Colorado Zone by March 11, 2015. A project for the application would be due by August 28, 2015. There would be no cost to the Town or additional work for staff if the zone is expanded and a project is selected. Tina Harlow, General Manager of the Stanley Hotel, asked for the support of the application and described the 500 seat lecture hall project which John Cullen would pay for entirely. John Cullen, owner of the Stanley Hotel, described the lecture hall which would be placed on Lot 1 of the Stanley grounds and asked the Board to support the expansion of the zone and the project application. Mayor Pinkham stated action would be taken at the February 10, 2015 Town Board Meeting. 3. ACTION ITEMS: 1. 2015 FUNDING FOR THE LOCAL MARKETING DISTRICT/VISIT ESTES PARK. Administrator Lancaster requested authorization to modify the 2015 general fund to provide additional funding for the Local Marketing District. Trustee Phipps inquired about a service agreement which would define the duties performed by Visit Estes Park. Administrator Lancaster stated the service agreement is not currently in place, but the intention of the Town and Visit Estes Park is to complete this agreement prior to additional requests for funding. It was moved and seconded (Ericson/ Norris) to authorize the Town Administrator to amend the 2015 general fund budget to add an additional allocation of $25,000 for funding for the Local Marketing District, Visit Estes Park, and it passed unanimously. 2. RESOLUTION #05-15 SUPPORT FOR THE FALL RIVER PLAN FOR RESILIENCY (MASTER) PLAN. Director Chilcott presented a request for a resolution of support for the Fall River Resiliency Plan. It was moved and seconded (Norris/Holcomb) to approve Resolution #05-15, and it passed unanimously. 3. CDBG-DR – ROUND 2 PLANNING GRANT APPLICATION: FALL RIVER, BIG THOMPSON AND BLACK CANYON HYDROLOGY AND HYDRAULICS STUDIES (ESTES VALLEY). Chief Building Official Birchfield described the benefit of completing the Hydrology and Hydraulics Studies as eliminating the subjectivity in decision making to the largest extent possible. Planner Kurtz stated the study would be helpful to the Public Works Department in making financially responsible decisions regarding several upcoming infrastructure projects, as a planning tool for the Board, and with the development of new flood insurance maps. It was moved and seconded (Nelson/Ericson) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for Fall River, Big Thompson and Black Canyon Hydrology and Hydraulics Studies, and it passed unanimously. 4. CDBG-DR – ROUND 2 PLANNING GRANT APPLICATION: DOWNTOWN ESTES PARK NEIGHBORHOOD PLAN. Planner Shirk provided an overview of outreach to obtain feedback from the public regarding the potential boundary expansion and development of a Downtown Neighborhood Plan and stated the Planning Commission gave a consensus to move forward. Shirk requested approval to submit the grant application on January 30, 2015. It was moved and seconded (Phipps/Norris) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for a Downtown Estes Park Neighborhood Plan, and it passed unanimously. Board of Trustees – January 27, 2015 – Page 4 5. CDBG-DR – ROUND 2 PLANNING GRANT APPLICATION: ESTES VALLEY CHANNEL MIGRATION HAZARD MAPPING AND RISK MITIGATION PLANNING PROJECT GRANT. Director Chilcott provided an overview of the Channel Migration Hazard Mapping and Risk Mitigation Planning project and requested approval to move forward with the grant application. The mapping is necessary to identify the risks to be able to make informed decisions. The grant would be written to focus on incentives and best management practices rather than create new regulations. Chilcott stated this could help reduce flood insurance costs based on participation in FEMA’s Community Rating System in which communities get points for all the preventative measures taken to reduce risks. Flood insurance rates will rise, but participation in the Community Rating System would help rates to not rise as drastically. Tony Schetzle, local resident, inquired about the relationship between the hydrology and hydraulics study and the hazard mapping and risk mitigation study. Manager Birchfield responded by stating the hydrology and hydraulics study must be completed prior to the hazard mapping and mitigation planning and added that flood insurance rates are based on pre-flood maps until new maps are approved by FEMA. Mayor Pro Tem Koenig expressed concerns regarding the unintended effects on citizens. Birchfield stated staff’s goal is not to create any new official maps for FEMA until necessary, but only to accurately identify the hazards. It was moved and seconded (Nelson/Norris) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for an Estes Valley Channel Migration Hazard Mapping and Risk Mitigation Planning Project, and the motion passed with Mayor Pro Tem Koenig voting no. 6. PRIDE AWARD – HIGH SCHOOL SCHOLARSHIP. Trustee Phipps and Nelson requested to increase the amount of the High School Scholarship award to $3500 while keeping the application criteria the same. It was moved and seconded (Koenig/Holcomb) to approve the Pride Award Scholarship recommendation, and it passed unanimously. 7. ESTES VALLEY BOARD OF ADJUSTMENT INTERVIEW TEAM APPOINTMENT. Administrator Lancaster requested two volunteers from the Board for the interview team of the Estes Valley Board of Adjustment. Trustees Norris and Holcomb volunteered. It was moved and seconded to approve the appointment of Trustees Norris and Holcomb to the Estes Valley Board of Adjustment interview panel, and it passed unanimously. 8. ESTES VALLEY PLANNING COMMISSION INTERVIEW TEAM APPOINTMENT. Administrator Lancaster requested two volunteers from the Board for the interview team of the Estes Valley Planning Commission. Trustees Phipps and Mayor Pro Tem Koenig volunteered. It was moved and seconded (Norris/Ericson) to approve the appointment of Trustee Phipps and Mayor Pro Tem Koenig to the Estes Valley Planning Commission interview panel, and it passed unanimously. 4. REPORTS AND DISCUSSION ITEMS: 1. ESTES PARK TRANSIT HUB PARKING STRUCTURE UPDATE & RECOMMENDATION FROM THE TRANSPORTATION ADVISORY BOARD. Director Muhonen provided an update on the progress of the Transit Hub Parking Structure and four potential options of placement of the structure. Chair Campbell stated the Transportation Advisory Committee prefers North Site Option 2 of extending the driveway to Steamer Drive and to install intersection control. Director Muhonen asked for direction from the Board on how to move forward with the approach to the project. After further discussion, the Board consensus was to scale the project back while meeting the minimum requirements of the grant and continue working on an overall parking master plan. Board of Trustees – January 27, 2015 – Page 5 Whereupon Mayor Pinkham adjourned the meeting at 9:49 p.m. William C. Pinkham, Mayor Barbara Jo Limmiatis, Recording Secretary Town of Estes Park, Larimer County, Colorado January 27, 2015 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 27th day of January, 2015. Board: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson, Holcomb, Nelson, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Town Attorney White and Town Clerk Williamson Absent: None. Mayor Pinkham called the meeting to order at 4:05 p.m. TRUSTEE COMMENTS & QUESTIONS. The Board agreed to discuss the status of the Pride Awards at the next study session and schedule formal action at the Board meeting on February 24, 2015. Administrator Lancaster stated an offer was made and accepted for the Assistant Town Administrator position. Travis Machalek would start on April 20, 2015. Administrative Service Director Williamson confirmed with the Board that Administrator Lancaster’s annual review would be performed using the same Mountain States Employers Council process in 2014. Staff would contact MSEC to prepare the survey for the Board in late February to be completed by the Board and Lancaster by mid March. A final review would be held during the first Board meeting in April. Trustee Ericson commented the Community Development/Community Services Committee was informed the Event Advisory Group had suggested the possibility of downtown performers during the summer season. He questioned the status. Director Winslow stated staff continues to review the possibility. Trustee Norris stated the Scott pond meeting was well attended and staff provided an excellent overview of the situation, corrected misunderstanding, and provide options for the citizens to consider. It was noted the River Coalitions developed the River Master Plan and any changes to Town property would have to be approved by the Town. The Rocky Mountain Conservancy has begun a campaign to raise money to purchase property for the Rocky Mountain National Park. The mayor has been asked to join the effort and requested the Board’s approval to help fundraising efforts as a citizen and not as mayor. The Board approved of the mayor joining the effort. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Ericson requested the Board discuss the possibility of forming a Downtown Development Authority. Trustee Nelson agreed and requested education on the use and benefits of an Authority. WATER TAP FEES FOR FALCON RIDGE HOUSING AUTHORITY PROJECT. The Estes Park Housing Authority has requested the Town waive water tap fees for the Falcon Ridge attainable housing project to begin construction in 2015. The fees are a major cost of the project with 49 taps estimated at a cost of $396,000. Housing has been identified as a major issue within the community and the Town could support the Town Board Study Session – January 27, 2015 – Page 2 effort by waiving or reducing the fees. The General fund does not have funds available to fully fund the request at this time due to flood recovery costs; however, $44,000 repaid by the Authority and a loan from the Light and Power Enterprise fund could be used to fund the water tap fees. The General fund would pay the loan back over time to the Light and Power fund. Board discussion was heard and summarized: questioned if the waiver of the tap fees would affect the rental rates; a policy should be developed to address future requested from developers of low income and workforce housing; suggested the Town utilize the additional $325,000 from the sale of Lot 4 due in April 2016 to pay back a loan from the Light and Power fund and use the $44,000 from the General fund; and questioned if the Light and Power loan would affect the bond ratio or the rate study. Staff commented a policy could be developed once the Town has defined what is considered attainable, affordable, etc. The CAST report and EDC report on housing would provide additional information in the formation of a policy. The Authority has applied for building permits, requiring the water taps to be paid before the permits can be issued. In order to avoid delays related to wildlife impact, the construction must begin by April. Staff confirmed the bond ratio and rate study would not be impacted by a loan from the Light and Power fund. Matthew Heiser/EPHA Board member stated the rental rates are determined by the CHAFA tax credit and the debt the Authority has on the project. The more debit the higher the rental rates would be to help pay back the debt. The Authority would need at least $200,000 to lower the debit ratio and keep rental rates down. The waiver of the fees would provide the Authority the ability to develop additional housing projects. After further discussion, the Board consensus was to bring the item forward to the February 10, 2015 meeting for Board consideration. VACATION HOME REGULATIONS. Staff has reviewed the issue of vacation homes, the impact on the neighboring properties, the conversion of long term rentals to vacation homes and the impact on workforce housing, possible solutions and recommendations for the Board’s consideration. A white paper on the issue was prepared and presented to the Board. Staff requested direction from the Board on next steps. In addition, the Town needs to address the growing Air B&Bs within Town. This use is not allowed per Town codes, not licensed and not regulated. The majority of vacation homes are operated with little to no impact on the neighboring properties; however, a small percentage of homes have negatively impacted the neighborhoods. A number of issues were identified by staff, including the current regulations are difficult to enforce, property owners or property managers are not available when issues arise, creating an even playing field for all types of accommodations, collection of lodging tax by vacation homes, collection of sales tax, paying commercial utility rates, septic tank limitations for homes built for residential use, wells not able to support more than a single family home, fire code issues, residential homeowners insurance in lieu of commercial insurance and the property owners do not pay commercial property taxes. Staff has received feedback from property owners and property managers that have larger homes on larger lots. They would like the regulations to accommodate more individuals for such homes. A recommendation would be to establish an occupancy limit that is a function of the house size, lot size and/or zoning district. The Town would need to establish how to define a person, i.e. a small child may not be counted toward the individual limitation. Example would be 2 individuals per bedroom plus 2, or no more than 10 individuals if the home is less than 500 feet from another home in the RE or RE-1 zoning districts. Town Board Study Session – January 27, 2015 – Page 3 Staff would recommend consideration of raising the annual business license fee for vacation homes to fund a part-time position to manage vacation homes, ensure they are licensed, collecting the appropriate fees and ensure regulations are met. The proposed fees would be $150/1 bedroom, $300/2-4 bedroom and $400/5+ bedroom. The Town would work with the county to implement the same fee structure for county properties. Enforcement has been difficult due to the short term nature of the rentals and the lack of property owners onsite or even residing within Estes Park. Staff would recommend the Board consider strengthening the code compliance process through the following: 1st violation within a year – written warning; second violation – suspension of license for 30 days; and third violation – suspension of license for a year. Discussion has been heard on the use of a fine rather than a suspension; however, it was noted by Attorney White the Town does not have jurisdiction over property owners that do not reside within Town limits. Staff would suggest fines be handled administratively rather than through a land use hearing or Municipal Court. It was recommended that all vacation homes have a local property manager that could be reached 24/7 and has the authority to address complaints. Currently there are no minimum qualifications for a property manager and no penalties for a property manager that does not respond to complaints. Staff would recommend a set of qualifications be established such as a local office, contact information, license, etc. A property manager would be mandatory for any property owner that does not live within the Estes valley. Board comments were summarized: clear language regarding public safety issues should be addressed, and new regulations would not increase the impact to the residential neighborhoods; questioned the limit to the RE and RE-1 zoning districts with regard to occupancy; it was noted vacation homes managed by local property management companies have little complaints versus those vacation homes managed by out of state property owners; questioned the need to for a cap on the number of guests; staff recommendation should move forward with staff identifying pros and cons for each; a public forum should be held to address concerns and hear ideas from the public on how to address the issues; and trash can be a significant issue and should be addressed through containment and the property manager. After further discussion, staff would move forward with engaging the public on the issue and a newspaper article on the topic. Staff would also have further discussions with the county on their position and input on the topic. TOWN FINANCIAL REPORT. Finance Officer McFarland provided the Board with an overview of a monthly financial report, including an over of the flood related costs and reimbursements, General fund balance of 17% with a target of 25%, review of CRF, and moving the Community Service funds to the General fund. The Board discussed the frequency in which the financial report should be reviewed. The consensus of the Board was to have quarterly reports focusing on expenditures rather than sales tax unless something unusual occurs. There being no further business, Mayor Pinkham adjourned the meeting at 6:50 p.m. Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, January 22, 2015 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 22nd day of January, 2015. Committee: Chair Ericson, Trustees Holcomb and Phipps Absent: None Also Attending: Town Administrator Lancaster, Directors Winslow, Chilcott and Fortini, Manager Salerno, Coordinator Jacobson, Senior Planner Shirk, Chief Building Official/ Flood Plain Manager Birchfield and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY SERVICES DEPARTMENT. 2015 LEASE FOR SHUTTLES FROM ROCKY MOUNTAIN TRANSIT MANAGEMENT. Manager Salerno presented the proposed 2015 lease for shuttles from Rocky Mountain Transit which would provide one clean diesel low-floor bus and a trolley for the 2015 Shuttle Season. This agreement would offer increased vehicle capacity, ADA access on the Brown Route and cost savings. The Committee recommended the approval of the 2015 Lease for Shuttle from Rocky Mountain Transit Management to be included as an Consent Item at the February 10, 2015 Town Board meeting. 2015 EVENT ROAD CLOSURES. Director Winslow reviewed the road closures for 2015, noted not all events have been scheduled and subsequent road closures would be brought forward when necessary as events are booked and placed on the events calendar. The Committee recommended the approval of the 2015 Event Road Closures to be included as an Consent Item at the February 10, 2015 Town Board meeting. The road closures are as follows: Event Area of Closure Dates Frost Giant MacGregor Ave. Jan. 25, 2015 Dog Weight Pull South Lot of Visitor Center Feb. 7, 2015 Duck Race Festival MacGregor Ave. May 2, 2015 Art Market MacGregor Ave. & Park Ln. May 22 – 25, 2015 Wool Market Manford Ave. Shoulders June 13 – 14, 2015 Estes Park Marathon MacGregor Ave. & Park Ln. June 20, 2015 Cruz in Car Shows Bus Pullout at the Municipal Building June 26, 2015 July 31, 2015 August 28, 2015 Scandinavian Festival MacGregor Ave. & Park Ln. June 26 – 28, 2015 Western Heritage Parade West Elkhorn Ave., Highway 36, Highway 7, 4th Street July 6, 2015 Rooftop Rodeo Manford Ave. Shoulders July 6 – 12, 2015 Relay for Life MacGregor Ave. & Park Ln. July 18, 2015 Estes Park Heritage Festival MacGregor Ave. Aug. 7 – 9, 2015 Labor Day Arts & Crafts Show MacGregor Ave. & Park Ln. Sept. 4 – 7, 2015 Scottish Highland Festival Parade West Elkhorn Ave., Highway 34 Sept. 12, 2015 Community Development / Community Services – October 23, 2014 – Page 2 Longs Peak Scottish-Irish Highland Festival Manford Ave. & Community Dr. Manford Ave. Shoulders Sept. 10 – 14, 2015 Sept. 10 – 13, 2015 Fine Arts Guild MacGregor Ave. & Park Ln. Sept. 18 – 20, 2015 Autumn Gold MacGregor Ave. & Park Ln. Sept. 25 – 27, 2015 Homecoming Parade West Elkhorn Ave., Highway 36, Highway 7, 4th Street October TBD Elk Fest MacGregor Ave. & Park Ln. Oct. 2 – 4, 2015 Pumpkins & Pilsners MacGregor Ave. & Park Ln. Oct. 17, 2015 Halloween Elkhorn Ave. Oct. 31, 2015 Catch the Glow Parade West Elkhorn Ave., Highway 36, Highway 7, 4th Street Nov. 27, 2015 REPORTS. Reports provided for informational purposes and made a part of the proceedings.  December/January Event Report – Coordinator Jacobson provided a verbal update on the Winter Festival, the Winter Warm Up, the Dog Pull, and the upcoming 25th Anniversaries of the Wool Market and Jazz Fest.  Museum Quarterly Report – Director Fortini stated attendance remained low overall due to change of venue for the Coolest Car Show, the Trail Gazette newspaper collection has been fully processed and staff continues to work with the Estes Valley Library on incorporating their newspaper archive. Staff is investigating the costs to digitize the newspaper collection through the state website, Colorado Historic Newspapers, to allow better access for research. The Climb On! Exhibit was featured on Channel 9 News as a local connection to Tommy Caldwell’s recent ascent of the Dawn Wall of El Capitan which provided a spike in attendance.  Visitor Services Quarterly Report – Manager Salerno informed the Committee the Visitor Center experienced the busiest fourth quarter since April 2006. The number of Volunteer Ambassadors remains low, but winter training schedules have been added to accommodate interested volunteers and would allow Ambassadors to start as soon as possible. Kirby Nelson, Visit Estes Park, is finalizing the procurement of information kiosks which would be installed by the end of April 2015 to coincide with the Visitor Center Open House. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  2014 Community Development Annual Report – Director Chilcott provided an overview of the activities in each of the core governmental services including Building Safety, Addressing, Floodplain Management, Signage, Long-Range Planning, Planning for the Present, and Land Use Nuisance Code Compliance. Planner Shirk presented the Development Activity Report which has been updated into a user friendly infographic format. Building Official Birchfield gave an overview of project trends and the cross training which has been completed in the Building Department. Director Chilcott also discussed the Hazard Mitigation Grant applications, flood mitigation projects downtown, and public outreach regarding anticipated flood insurance rate increases in the near future.  Verbal Updates and Committee Questions – The Committee inquired about the development plan for the Stanley Wellness Center on Lot 4, and the upcoming Board of Appeals meetings. There being no further business, Trustee Ericson adjourned the meeting at 9:49 a.m. Barbara Jo Limmiatis, Recording Secretary RECORD OF PROCEEDINGS Regular Meeting of the Estes Valley Board of Adjustment December 2, 2014 9:00 a.m. Board Room, Estes Park Town Hall Board: Chair John Lynch, Vice-Chair Jeff Moreau, Members Wayne Newsom, Pete Smith, and Don Darling Attending: Chair Lynch, Members Moreau, Newsom, Smith, and Darling Also Attending: Planner Kleisler, Recording Secretary Thompson Absent: None Chair Lynch called the meeting to order at 9:00 a.m. There were two people in attendance. He introduced the Board members and staff. The following minutes reflect the order of the agenda and not necessarily the chronological sequence. There were two people in attendance. 1. PUBLIC COMMENT None. 2. CONSENT Approval of minutes of the November 4, 2014 meeting. It was moved and seconded (Smith/Moreau) to approve the Consent Agenda as presented and the motion passed unanimously. 3. METES & BOUNDS PARCEL LOCATED AT 2515 TUNNEL ROAD (YMCA) Planner Kleisler reviewed the staff report. The request is for a variance from EVDC Section 4.4, Table 4-5 which limits building height to thirty (30) feet in all zone districts, with additional height allowances for sloped land. The applicant desires to construct a proposed Mountain Center with an indoor climbing wall approximately two feet above the slope-adjusted height limit. Planner Kleisler stated a development plan was approved by the Estes Valley Planning Commission October 18, 2014, and includes a 5,400 square foot building, 6,200 square foot walkout area, and a 55-space parking lot. The proposed LEED Certified building will be constructed in one phase, with the date of commencement still to be determined. The proposed building will have an open floor plan to accommodate a variety of recreation sports for use by on-site guests. Planner Kleisler described how the slope-adjustment is calculated. The YMCA of the Rockies’ proposal aligns with their 2007 Master Plan. He explained only a small portion of the building will exceed the height limit. RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 December 2, 2014 The design of the proposed Mountain Center aligns with the character of the surrounding buildings on the property. Planner Kleisler stated the application was routed to affected agencies and adjacent property owners. No written comments were received. One nearby property owner visited the Community Development Department to inquire about the project. After viewing the plans, he was not opposed to the variance. Staff Findings 1. In determining whether special circumstances or conditions exist, staff found the project site has an average slope of approximately 10%. This slope, combined with the proposed layout of the building, presents practical difficulty in meeting the height limitations. 2. In determining “practical difficulty”, staff found: a. The accommodations use may continue b. The variance is not substantial c. The essential character of the neighborhood would not be substantially altered with the approval of this variance. Given the size of the YMCA property (593 acres), the building will likely not be seen from surrounding residential properties. The distance to the nearest residential property is over 1,000 feet and generally screened by topography and vegetation. There also appears to be little or no impact to surrounding cabins on the YMCA property. d. Affected agencies expressed no concerns relating to public services for this variance. e. The YMCA of the Rockies was established in 1907, long before land use codes. The YMCA received approval for their long range master plan in 2007, after the adoption of the current height standards. f. The applicant’s predicament can be mitigated only through a height variance. 3. If authorized, a variance shall represent the least deviation from the regulations that will afford relief. Staff found the applicant has designed the building with height limitations in mind, sinking the lower floor approximately three feet below existing grade. According to the application, sinking the building further down would negatively impact the parking lot. Altering the pitch and design of the roof is possible, but this would further shorten the climbing wall and may be out of character with other YMCA buildings. 4. In granting such variances, the Board of Adjustment may require such conditions as will, in its independent judgment, secure substantially the objectives of the standard so varied or modified. Should the variance be obtained, staff recommends a Surveyor Certificate be required to confirm compliance. Staff recommends approval of the requested variance, with conditions of approval listed below. RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 3 December 2, 2014 Staff and Member Discussion There was brief discussion about a discrepancy on the site plan. Public Comment Steve Lane/applicant representative clarified the walkout area will be 6200 sq feet with the upper area being 5400 square feet. From the loop of cabins to the SE of the site, the building will not appear to be above the height limit. The climbing wall comes in at just about 28 feet, which is a little shorter than desired. Conditions of Approval 1. Height (elevation) certificate shall be submitted to the Community Development Department prior to issuance of a Certificate of Occupancy. It was moved and seconded (Newsom/Moreau) to approve the YMCA of the Rockies height variance request with the findings and conditions recommended by staff and the motion passed unanimously. 4. METES & BOUNDS PARCEL LOCATED AT 165 VIRGINIA DRIVE (Courtyard Shops) Planner Kleisler stated the applicant was requesting a variance from EVDC Section 4.4, Table 4-5, which requires buildings and accessory structures be setback a minimum of eight (8) feet from the front property line in the CD–Commercial Downtown zone district. The request is to encroach approximately four (4) feet into the setback to construct a 25- square-foot fire riser room addition. The Courtyard Shops building is mixed-use, with commercial units in the front, and residential units in the rear. Planner Kleisler stated the applicant received a variance for the fire riser room addition on May 7, 2013, but did not commence work before the variance approval expired. There have been no changes from the original variance application. Planner Kleisler stated changes of use for portions of the building triggered the requirement of an automatic fire sprinkler system. The riser room is part of that system. Planner Kleisler stated the application was routed to affected agencies, and comments are addressed in the Conditions of Approval listed below. Staff Findings 1. In determining whether or not special circumstances or conditions exist, staff found the location of the water line/tap serving the Courtyard Shops building was determined with the Virginia Drive paving project two years ago. At that time, the Town installed a new water service line/tap in anticipation of the need to upsize service into the building. 2. In determining “practical difficulty”, staff found: RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 4 December 2, 2014 a. Installation of the sprinkler system has a significant positive impact on building use. The illegal residential units can become legal units, and as businesses change in the future, the sprinkler system provides more flexibility for uses of individual rental spaces to change uses in the future. b. The variance is not substantial. The eight-foot minimum setback allows for sidewalks and pedestrian access in the downtown area. The adjacent sidewalk on Virginia Drive and pedestrian traffic will not be adversely impacted. c. Regarding substantial alteration of the essential character of the neighborhood, staff found the sprinkler system will reduce risk of fire spreading to adjacent properties and is, therefor, a benefit to adjacent properties. Building safety will be significantly improved with installation of the sprinkler system. d. The applicant purchased the property in 2013 with knowledge of the setback standards. e. The applicant’s predicament cannot be mitigated through some method other than a variance. Per code, a room must be dedicated solely for use as the riser room. The garage was considered an option, but it contains mechanical equipment and electrical panels. f. If authorized, the variance represents the least deviation that will afford relief. The room is small at just 25 square feet. g. In granting such variances the Board of Adjustment may require conditions. Staff can determine compliance with the variance without a setback certificate. Planner Kleisler stated staff recommended approval, with the conditions of approval listed below. Staff and Member Discussion Member Darling inquired about the finish of the riser room. Public Comment Steve Carlyle/applicant stated the finish would match the existing exterior finish. He explained there were problems locating and installing the water line prior to the summer season, which delayed the process and allowed the previous variance approval to expire. Conditions of Approval 1. Compliance with memo from the Estes Valley Fire Protection District dated November 19, 2014. It was moved and seconded (Darling/Smith) to approve the variance request for the Courtyard Shops with the staff findings and conditions recommended by staff and the motion passed unanimously. RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 5 December 2, 2014 5. REPORTS 1. Planner Kleisler reported on a variance request for lot width in the High Drive area. The application will be before the Board of adjustment in March. 2. Planner Kleisler will continue bringing an educational piece to the Board. If the Board has specific topics in which to become more educated, please let him know. There being no other business before Board, the meeting was adjourned at 9:18 a.m. ___________________________________ John Lynch, Chair __________________________________ Karen Thompson, Recording Secretary FINANCE Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Steve McFarland – Finance Officer Date: February 10, 2015 RE: Resolution #06-15; Re-appropriation of 2014 encumbered funds into 2015 Budget Objective: Staff is seeking approval of rolling over “open” purchase orders from the 2014 Budget, into the 2015 Budget. This is an annual budgetary housekeeping process. Present situation: Certain Town departments have entered into contracts for goods and/or services that were not fulfilled by year-end December 31, 2014. When this occurs, it becomes necessary to “roll over” expenditures from one year to the next, because in governmental accounting, expenditures are not recognized until they are incurred/received. In essence, the budgeted amounts of the rollovers are lifted from the current budget year and placed into the next budget year. Fund balance is not affected – the expenditures are merely moved. It is staff’s intention to keep rollovers to a minimum, but projects are often affected by weather, and by the availability of product/contractor. In recent history, the 2013 Flood has caused a great deal of large projects to remain unfinished, contributed to both the number and volume of rollovers. Attached is the list of those encumbrances that remain outstanding at the end of 2014. There are 68 rollovers totaling $4,432,023.65, affecting 6 Funds (General, Community Reinvestment, Light & Power, Water, IT and Vehicle Replacement. Larger areas of rollovers for 2014-15 include: 1. Community Reinvestment Fund – Rollovers totaling $1,097,622, primarily relating to MPEC, Parking Structure and Elm Road. 2. General Fund – Rollovers totaling $1,056,834, mostly relating to flood repair. 3. Utility-related rollovers totaling $1,790,927, again mostly relating to flood repair. 4. IT – related rollovers of $53,807, mostly related to Board room upgrades. 5. Vehicle replacement – related P.O.s totaling $432,834, for vehicles ordered, but not yet delivered. Proposal: Staff is seeking approval of rolling over “open” purchase orders from the 2014 Budget to the 2015 Budget. This is accomplished annual through Resolution (attached). Advantages: Approval of Rollover Resolution #06-15 allows seamless transition of in-progress projects from the 2014 to 2015 Budget. Fund balance is not affected. Disadvantages: Non-approval will cause the 2015 Budget to need widespread amendments to the 6 aforementioned funds, and will stop ongoing projects until approval would be attained. Action Recommended: Staff recommends approval of the proposed 2014 rollovers into the 2015 Budget. Budget: There is no long term affect to Town Budgets, but the 2014 Budget will be decreased by $4,432,023.65, whereas the 2015 Budget will be increased by the same amount. Fund balance over the 2014-15 period will not be affected. Level of Public Interest: As there are 68 rollovers totaling $4,432,023.65, there is a possibility that various members of the public, or specific groups, may be interested in any number of purchase orders being rolled over. Sample Motion: I move to approve/deny Resolution #06-15, which re-appropriates the 2014 encumbered funds into the 2015 Budget. 502PO #1600 1700 1900 2100 3100 5200 204 LIGHT & 503 625 635VENDOR DESCRIPTION GENERAL TOTAL PlanningBuildings SupportPolice Streets Parks CRF POWER WATER ITVRF1 31182 Dohn Construction Contract ‐ MPEC project 0.00 852,307.50852,307.502 31430 Walker Parking ConsultantsDesign consulting for parking facility0.00 99,181.2299,181.223 31570 Swan Analytical InstrumentsWater quality monitoring0.00 5,900.005,900.004 31635 Cornerstone Concrete Civil site work ‐ MPEC project0.00 71,249.2671,249.265 31762 Stewart Environmental Elm road mitigation 0.00 44,446.5544,446.556 31864 Van Horn Engineering EP Landfill site Survey ‐ Elm Road 0.00 9,250.009,250.007 31879 Videolink Board room controller and system upgrades0.00 49,351.4349,351.438 32261 Kenney Lee ArchitectureAdditional services ‐ MPEC project0.00 5,388.605,388.609 32406 Cornerstone EngineeringVirginia Drive retaining wall1,852.00 1,852.00 1,852.0010 32519 Colorado MaterialsRock/Mulch ‐ Stall barn 0.00 815.00815.0011 32562 RM Data AvailabilityRMDAS ‐ ‐ MPEC project 0.00 10,239.8010,239.8012 32642 RG & AssociatesFlood repair engineering158,587.95 158,587.95 151,891.86 6,696.0913 32664 EP EDC Pass through grant10,000.00 10,000.00 10,000.0014 32665 EP EDC Pass through grant2,306.00 2,306.00 2,306.0015 32718 Larimer Cty EngineeringFlood repair engineering (HDR) 224,617.15 274,681.41 224,617.15 25,032.13 25,032.1316 32744 Frachetti EngineeringWater Master Plan 0.00 6,640.006,640.0017 32745 Frachetti EngineeringDrawings for water line repl on Stanley Cir Drive0.00 3,180.603,180.6018 32896 HDR Engineering Financial Plan/Rate Study0.00 10,259.2010,259.2019 32940 Thorp Associates Generator design ‐ Elm road 0.00 3,230.001,615.00 1,615.0020 32951 Ewing Irrigation Irrigation ‐ MPEC project0.00 3,003.053,003.0521 32959 Altec IndustriesL&P Truck 93321A 0.00 219,650.00219,650.0022 32960 Transwest Trucks Water Truck 9039A 0.00 126,556.00126,556.0023 32983 Ewing Irrigation Irrigation ‐ MPEC project0.00 540.85540.8524 32985 Pipe & Valve FittingStorage Tank for GCWTF 0.00 740.00740.0025 33005 Applied Risk Solutions Insurance coverage review0.00 2,030.002,030.0026 33019 Thorp Associates Lab Design 0.00 980.00980.0027 33020 HDR Engineering Design changes for CDPH&E ‐ GTWTF 0.00 5,000.005,000.0028 33110 CDW Government Hardware/software 10,300.83 10,300.83 10,300.8329 33111 Stuart IrbyTransformers 0.00 39,911.0039,911.0030 33113 Westco Distribution FF&E ‐ LED retrofittings 0.00 9,383.259,383.2531 33139 Portable Computer SystemsDesign/Install 800mhz radios0.00 23,304.0023,304.0032 33150 MSC Industrial Supply Co. Contactors for pump station 0.00 987.96987.9633 33163 Colorado Doorways Electronic Locks 3,600.00 3,600.00 3,600.0034 33165 Osmun Virginia Drive retaining wall57,921.70 57,921.70 57,921.7035 33178 Western United SupplyConduit/supplies 0.00 13,794.4413,794.4436 33179 Front Range Internet Redundant ISP connection/install 0.00 1,456.001,456.0037 33190 Hach Chemical CompanyChemicals 0.00 325.51325.5138 33208 Osmun Flood repair (RG related) 394,160.48 394,160.48 394,160.4839 33214 Park Flooring New carpet ‐ PW/lobby areas1,975.72 1,975.72 1,975.7240 33217 Spex CriminalisticsInvestigations Equipment202.25 202.25 202.2541 33221 Spradley Barr Special Events Trucks G‐105A, G‐117 0.00 43,314.0043,314.0042 33222 Spradley Barr Special Events Truck G‐126 0.00 43,314.0043,314.0043 33233 HDR Engineering Design ‐ water line extension along N Fish Creek0.00 17,957.0017,957.0044 33245 Badger DrillingBlasting services ‐ N Fish Creek main line0.00 28,000.0028,000.0045 33253 Darling EnterprisesRepair work ‐ Com Dev4,000.00 4,000.00 4,000.0046 33254 Darling EnterprisesRepair work ‐ Com Dev4,995.00 4,995.00 4,995.0047 33255 Darling EnterprisesCabinets/countertop repair ‐ Com Dev3,621.00 3,621.00 3,621.0048 33256 Darling EnterprisesWall repair ‐ Com Dev4,000.00 4,000.00 4,000.0049 33257 Darling EnterprisesCeiling/acoustical repair ‐ Com Dev4,995.00 4,995.00 4,995.0050 33258 Darling EnterprisesArchitectural services ‐ Walls/doors ‐ Com Dev3,109.00 3,109.00 3,109.0051 33259 Hach Chemical CompanyTurbidimeters for MLWTF 0.00 5,467.545,467.5452 33262 Hach Chemical CompanyFlow Cells for PH sensors MLWTF & GCWTF 0.00 1,295.951,295.9553 33268 Carlson Electric Board Room electrical work0.00 2,000.002,000.0054 33269 Colorado Paint CompanyPaint sprayer/striper7,500.00 7,500.00 7,500.0055 33272 Darling EnterprisesSliding door removal/replace Com Dev2,528.00 2,528.00 2,528.0056 33273 Colorado Doorways Conf Center Closers & Vertical Rods1,680.00 1,680.00 1,680.0057 33276 Front Range Fire Protection Sprinkler Systems ‐ MPEC0.00 1,200.001,200.0058 33280 Videolink Program Lighting controller in Board room 0.00 1,000.001,000.0059 33281 Ground Engineering Flood repair ‐ engineering on several sites6,537.50 6,537.50 6,537.5060 33283 Darling EnterprisesPocket door ‐ Com Dev754.72 754.72 754.7261 33285 Village Mtc Service Public Works area remodel 2,740.00 2,740.00 2,740.0062 33286 Wireless Advanced Com. Police dept ‐ panic button installation 900.00 900.00 900.0063 33290 Carlson Electric Public Works remodel 4,965.00 4,965.00 4,965.0064 33291 Carlson Electric Network switch location 1,510.00 1,510.00 1,510.0065 33292 Larimer County EngineeringHDR ‐ Fish Creek flood repair construction 0.00 1,523,476.00625,195.00 898,281.002014‐15 ENCUMBRANCE LIST ‐ PO Rollovers 502PO #1600 1700 1900 2100 3100 5200 204 LIGHT & 503 625 635VENDOR DESCRIPTION GENERAL TOTAL PlanningBuildings SupportPolice Streets Parks CRF POWER WATER ITVRF2014‐15 ENCUMBRANCE LIST ‐ PO Rollovers66 33293 Office Scapes PW ‐ workstations, furniture28,897.38 28,897.38 28,897.3867 33295 HDR Engineering L&P rate study/financial plan 0.00 39,000.0039,000.0068 33472 Walsh Engineering Flood recovery and resiliency planning108,577.00 108,577.00 108,577.001,056,833.68 108,577.00 74,270.82 12,306.00 10,503.08 844,480.69 6,696.09 1,097,621.83 779,264.82 1,011,661.89 53,807.43 432,834.004,432,023.65 RESOLUTION NO. #06-15 A RESOLUTION RE-APPROPRIATING FUNDS ENCUMBERED IN THE TOWN OF ESTES PARK’S 2014 BUDGET TO THE 2015 BUDGET YEAR WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order system that encumbers the budget appropriation when commitments for the purchase of goods or services are made; and WHEREAS, encumbrances that were not liquidated in the fiscal year ended December 31, 2014, are reserved from the ending fund balances; and WHEREAS, the Town of Estes Park intends to appropriate funds in the budget for the fiscal year ending December 31, 2014, to satisfy the commitments for the outstanding encumbrances. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THAT: I. The following 2015 budgets are increased for appropriations for outstanding 2014 budget encumbrances. II. TOWN OF ESTES PARK - PO ROLLOVERS FROM 2014 TO 2015 2014 2015 2015 2015 ENCUMBRANCE O&M TRANSFERS REVISED FUND (PO Rollovers) EXPENSES OUT BUDGET General $1,056,833.68 $13,604,197.00 $955,000.00 $15,616,030.68 Community Reinvestment 1,097,621.83 2,214,782.00 0.00 3,312,403.83 Light & Power 779,264.82 16,806,152.00 1,369,127.00 18,954,543.82 Water 1,011,661.89 4,788,339.00 188,163.00 5,988,163.89 IT 53,807.43 599,033.00 0.00 652,840.43 Vehicle Replacement 432,834.00 765,752.00 0.00 1,198,586.00 $4,432,023.65 $38,778,255.00 $2,512,290.00 $45,722,568.65 III. The ending fund balance from the fiscal year ended December 31, 2014, will be the source of funds for the budget amendments. ADOPTED this 10th day of February, 2015. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk FINANCE DEPARTMENT Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Steve McFarland, Finance Officer Date: February 10, 2015 RE: Resolution #07-15, supporting GoNoCo RTA application including specific areas within the Town of Estes Park Objective: To seek support via Resolution #07-15 from the Town for GoNoCo as it prepares and submits to the Colorado Office of Economic Development (COED) an application for approval of a regional tourism project as provided for in the Regional Tourism Act (RTA). Present Situation: The COED is accepting applications for RTA projects. Projects are considered by zones. A project led by GoNoCo, a non-profit entity of private developers and concerned citizens, has been brought forward. The project is a 500-seat, state-of-the-art lecture hall on Lot 1 located between the Stanley Hotel and the Wellness Center. It is believed that this unique regional tourism project will contribute significantly to economic development and tourism in Colorado and in the community of Estes Park. There are two deadlines for said project: 1) March 11th to choose to support a project, and 2) August 28th to submit the project for consideration. Further information can be found at the COED website at: http://www.advancecolorado.com/funding-incentives/financing/regional-tourism-act-rta Proposal: Staff proposes support of Resolution #07-15: support of GoNoCo in its RTA application. Advantages: Economic development and increased tourism to Estes Park via a project not otherwise financially feasible. Disadvantages: There are no known disadvantages to the Town re: GoNoCo applying for funding for this project. Action Recommended: Staff recommends approval of the attached Resolution, so that GoNoCo can move forward with submitting its application for project approval/funding by the required date (March 11, 2015). Budget: There is no budgetary impact to the Town. Level of Public Interest GoNoCo representatives presented information at the January 27, 2015, Board meeting. Public interest level/reaction to said presentation is not known. Sample Motion: I move for the approval/denial of Resolution #07-15, which supports and authorizes a submittal of an application, by GoNoCo to the Colorado Office of Economic Development for Approval of a Regional Tourism project in Northern Colorado, including specific areas in the Town of Estes Park, Colorado. Attachments: Resolution #07-15 is attached.     RESOLUTION NO. #07‐15  A RESOLUTION EXPRESSING SUPPORT FOR AND AUTHORIZING THE SUBMITTAL OF AN  APPLICATION TO THE COLORADO OFFICE OF ECONOMIC DEVELOPMENT FOR APPROVAL OF A  REGIONAL TOURISM PROJECT IN NORTHERN COLORADO, INCLUDING SPECIFIC AREAS WITHIN  THE TOWN OF ESTES PARK, COLORADO.   WHEREAS, the Town of Estes Park (“Town”) is a Colorado statutory municipality with all powers  and authority provided by Colorado law; and  WHEREAS, under Title 24, Article 46, Part 3 of the Colorado Revised Statutes (“Colorado  Regional Tourism Act” or “Act”), local governments may apply to the Colorado Office of  Economic Development for approval of a regional tourism project; and  WHEREAS, a collection of local governments, private developers and concerned citizens have  formed “Go NoCo”, a private not‐for‐profit entity to coordinate and lead the application for an  extraordinary and unique regional tourism project which will contribute significantly to  economic development and tourism in Colorado and in the communities which have formed  “Go NoCo”; and  WHEREAS, “Go NoCo” is preparing the application for submission to the Colorado Office of  Economic Development; and  WHEREAS, “Go NoCo” is seeking Town Board support and authorization to submit the  application to the Office of Economic Development on the Town’s behalf; and  WHEREAS, the Town Board of Estes Park hereby finds that, if approved, the application would  significantly increase out‐of‐state and qualifying in‐state tourism to Northern Colorado, and  would facilitate the development of unique tourism‐generating projects not otherwise  financially feasible but for the use of the state sales tax increment revenue to be generated by  the projects.  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES AS FOLLOWS:     Section 1. The Town of Estes Park hereby supports “Go NoCo” as it prepares and submits to  the Colorado Office of Economic Development an application for approval of a regional  tourism project as provided for in the Regional Tourism Act.    Section 2. This Resolution shall be effective as of the date of its adoption.    ADOPTED this __ day of February, 2015  Town of Estes Park    By:______________________________       Mayor  ATTEST:  By:_________________________________  Town Clerk  FINANCE DEPARTMENT Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Steve McFarland, Finance Officer Date: February 10, 2015 RE: Falcon Ridge Tap Fee Contribution Objective: To provide financial support to the Falcon Ridge project by paying a portion of the Tap Fees. Present Situation: The Estes Park Housing Authority (EPHA) is undertaking an affordable housing – related construction project at Falcon Ridge. The Town is considering financial assistance in the form of paying a portion of the tap fees. Tap fees were originally estimated at $396,000. The amount was found to be inaccurate and is currently being revised by the Water Department. At the January 27, 2015, Study Session, consideration was given to providing support/funding in the amount of $369,000 towards the final tap fee total. Proposal: In keeping with information derived from the January 27, 2015, Study Session, it is suggested that the Town provide $369,000 in funding towards the final Tap Fee invoice for the Falcon Ridge project. Advantages: Financial assistance will allow the EPHA to more expediently complete the Falcon Ridge project. Disadvantages: Funding provided to the EPHA will be monies that will deplete the General and Light & Power Fund’s fund balances by amounts stated under the “Budget” section of this memo. These funds will then not be available for other uses within those Funds. Action Recommended: If Town Board wishes to support the Falcon Ridge project by paying a portion ($369,000) of the Tap Fee total, staff suggests the approving the motion below, under the following Budget parameters. Budget: There is nothing in the 2015 Budget for this project, so the following expenditures would be entered as a mid-year adjustment: 1. $44,000 from the General Fund to the Water Fund. This amount is approximately equal to the EPHA’s November 2014 repayment of the General Fund portion of the 2006 loan made by the Town to the EPHA. 2. $325,000 paid from the Light & Power Fund to the Water Fund. This amount will be repaid to the Light & Power Fund by the Community Reinvestment Fund (CRF) when the CRF receives the final payment from the sale of Lot 4 (see election issue 1B from April, 2014), targeted on or around April/May 2016. Level of Public Interest Members of the public and other organizations interested in affordable housing may have interest in this action item. Sample Motion: I move for the approval/denial of the Town paying $369,000 towards the Tap Fee total of the Falcon Ridge project. Attachments: There are no attachments to this memo.