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HomeMy WebLinkAboutPACKET Town Board Study Session 2016-03-22 Tuesday, March 22, 2016 TOWN BOARD 4:00 p.m. – 5:50 p.m. STUDY SESSION Rooms 202/203 4:00 p.m. Community Center Update and Discussion. (EVRPD Board & Staff) 5:00 p.m. Capital Improvement Plan Process Update. (Assistant Town Administrator Machalek & Finance Officer McFarland) 5:25 p.m. Dinner Served. 5:35 p.m. Trustee & Administrator Comments & Questions. 5:45 p.m. Future Study Session Agenda Items. (Board Discussion)  2016 Code Enforcement for Vacation Rentals 5:50 p.m. Adjourn for Town Board Meeting. (Town Board convening at 6:00 p.m. to hold Executive Session.) Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 3:45 p.m. AGENDA TOWN OF ESTES PARKTOWN BOARD STUDY SESSION03/22/2016Capital Improvement Plan AgendaCIP BasicsBackgroundBenefitsOur ApproachPurposeManagementKey DetailsPrioritizationTimeline OverviewDevelopment TimelineImplementation Timeline BACKGROUNDBENEFITSCIP Basics CIP Basics - BackgroundA forecast of major projects and acquisitions over a selected period of timeLong-term plan annually adopted by the BoardFirst year serves as the capital budgetOut years are more flexible, but serve as roadmap CIP Basics - BenefitsProvides for replacement and rehabilitation of capital assetsAllows for the prioritization of capital projects within a fundAdvanced planning for complex projectsFurthers economic and community developmentFacilitates coordination both internally and externally PURPOSEMANAGEMENTKEY DETAILSPRIORITIZATIONOur Approach Our Approach - PurposeBuild an efficient and repeatable process to generate a CIPFosters:TransparencyCoordination of capital projectsFuture financial modeling and planning Our Approach - ManagementAssistant Town Administrator responsible for process managementWill work closely with capital coordinatorsEmployees responsible for organizing department/division’s capital projectsTown Administrator, CFO, and ATA will work with affected Department Directors to prioritize projects Our Approach – Key DetailsCIP Capital Definition>$50,000Useful life of more than one yearAll master plansTime Period5 years“Out Years” for major projects (i.e. Utilities Shop or Town Hall) Our Approach - PrioritizationProjects prioritized withinfundsThree categoriesHigh Priority (Cannot reasonably be postponed)Medium Priority (Address clearly demonstrated needs)Low Priority (May be delayed without detriment to basic services)Will be listed in order of priority DEVELOPMENT TIMELINEIMPLEMENTATION TIMELINETimeline Overview Timeline Overview - Development TimelineMajor milestonesMarch 18:CIP process proposal sent out to stakeholder teamMarch 28:CFO and ATA incorporate feedback into proposed processApril 4: CFO and ATA bring proposal to Leadership TeamApril 25: ATA begins implementation of CIP process Timeline Overview - Implementation TimelineMajor milestonesApril 25: Capital project template sheet sent to departmentsMay 6: Capital project sheets due back to ATAMay 30: Leadership Team meets to prioritize capital projects within fundsJune 1: Department Directors work prioritized capital projects into their 2017 budget proposalsNov. 22: CIP adopted along with budget at Town Board Meeting Questions?                    April 12, 2016  Update on Event Complex April 26, 2016 - No Study Session April 28, 2016  Board Orientation and Training May 10, 2016  CIRSA Board Liability Training  Review the Proposed Draft of the Revised Sign Code. June 9, 2016  Board Strategic Planning Retreat June 14, 2016  Discussion of Town Hydrology Study and Implications Items Approved – Unscheduled: (Items are not in order of priority)  Work Plan for Code Changes  Update on Housing Needs and Responses  Discussion of Impact Fees and Other Funding Options to Support Housing Goals  Fish Hatchery Property Discussion  Briefing and Discussion of US 34 Rebuild Project with CDOT  Broadband Take Rate Study Report  Discuss the Role of Town Government in Economic Development as it Relates to the Estes Valley EDC and Other Organizations  Briefing on Storm Drainage and Flood Management Issues and Management Options. Discussion of Storm Water Utility.  Update on Environmental Assessment NEPA Process Draft Concerning the Loop  How the Board Handles Off Cycle Requests for Funding From Outside Organizations  Follow Up on Broadband Issues  Development of Annexation Philosophy & Policy Study Session Items for Board Consideration:  Electric Rate Study Review – May 24, 2016  Noise Ordinance Revisions Future Town Board Study Session Agenda Items March 22, 2016