HomeMy WebLinkAboutPACKET Town Board Study Session 2016-03-08
Tuesday, March 8, 2016
TOWN BOARD 4:30 p.m. – 6:40 p.m.
STUDY SESSION Rooms 202/203
4:30 p.m. Smart Metering Presentation.
(Director Bergsten & Excergy VP Lynn Adams)
5:10 p.m. Dinner Served.
5:20 p.m. Code Changes for Vacation Rentals of Eight or Less.
(Planner Kleisler)
6:00 p.m. Mayor & Trustee Compensation.
(Town Clerk Williamson)
6:15 p.m. Trustee & Administrator Comments & Questions.
Update on Annexation Policy.
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:40 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 4:15 p.m.
AGENDA
ADVANCED METERING
INFRASTRUCTURE (AMI)
STAKEHOLDER
ENGAGEMENT
“In this age, in this country,
public sen5ment is
everything. With it, nothing
can fail; against it, nothing
can succeed.”
- Abraham Lincoln
Agenda
• Project Update & Status
• Engagement Background &
Strategy
• Strategy Related to Specific
Topics
• Engagement Plan Overview
• Next Steps & Discussion
Purpose:
Briefing on AMI project to
provide an update on
background and status, as
well as discuss overall
approach and direc5on of
the AMI Stakeholder
Engagement Plan.
2
PROJECT UPDATE & STATUS
Phased Project Plan
Meter Solution & Approach
• Purpose: Improve Service Reliability & Quality
• Automatic Meter Reading (AMR) – “Drive-by”
– AMR meters in place since late 1990’s
– Meters are reaching their useful life span
• Advanced Metering Infrastructure (AMI)
– Tantalus AMI meters, which can read existing AMR
meters installed over past 20 years
– The remainder of the meters will replace all AMR
meters over approximately the next decade (~1200/
year)
Three Project Phases
• Phase 1: Pilot
• Final work being completed
• Phase 2: Limited AMI Deployment
• Selectively located AMI meters read the entire service
territory
• Phase 3: Scheduled Replacement
• AMR meters are replaced with AMI meters over time
with full replacement within the next decade
5
Phase 1: AMI Pilot Announced
• Press Release 9/28/15
• Website
– Basic information & links
– Factual & forthright tone
Phase 1/AMI Pilot: Finishing &
Objectives Accomplished
• 70 AMI Meters in Estes Valley Read ~3000 AMR Meters (electric & water)
– 24 residential; others in public areas/town buildings
– 200 meters will read ~5000 in Estes Valley
• Utility Staff Installing Meters
• Individualized Outreach During Pilot
– Customer call; door knock
– Individual attention to those with questions
• Tested Various Factors
– Billing accuracy
– Meter installation process; location of AMI meters for maximum benefit
– System integrations
• Identified Next Step Items
– Formalize project management approach
– Expand stakeholder engagement
7
Phase 2/Limited Deployment Overview
8
Area Target
Comple.on
1. Estes Valley Q4 2016
2. Allenspark Q2 2017
3. Pole Hill/
Hwy 36
Q4 2017
4. Hwy 34 Q1 2018
5. CR43/Glen
Haven & The
Retreat
Q4 2018
AMI meters read the enOre service area.
Enhanced service benefits realized.
Customer saOsfacOon levels are
maintained or improved.
Costs covered by the UOlity Department
through regular budget process.
Stakeholder engagement conducted
according to plan.
ENGAGEMENT BACKGROUND
& STRATEGY
National Perspective & Estes Park Approach
Stakeholder Engagement:
Constituencies
10
Lessons Learned:
Stakeholder Engagement
• Build on Existing Practices & Approach
– Opportunity to expand SE methods
• Based on Overall Strategy
• Two Phases
– Meter deployment & customer-enablement
• Timing of Communications Matters
• Proactive, Consistent Information
– Price / Privacy / Health / Safety
11
"New
technology?
Bring it on!"
"Too busy
to care."
"You go
first, then
just
maybe..."
"No way; no
how."
• Clear Responsibility/Leadership
• Meter Options De-fuse Opposition
– High-touch escalation procedures
11
Stakeholder Engagement
12
• Based on Strategy
• Consistent with direcOon & voice
• Meter installs/opOons
• Builds from Customer Benefits
• Addresses Key Topics of Concern
• Price/privacy/health/safety
Timely
Trans-
parent Truthful
• Aligns with Project Phases
• If Applicable: Promotes New Features/Drives AdopOon
• Customer portal, Demand Response, others
• Leverages/Expands ExisOng Approaches
National Research: Importance
SGCC Consumer Pulse Wave 5.
13
National Segmentation Research
SGCC Consumer Pulse Wave 5. 14
Estes Park Data: Citizen Survey
• Strong par5cipa5on for “Educa5on & Enrichment” and “Community Engagement:”
- AKended/watched a public mee5ng; Contacted elected officials; Campaigned for
an issue, cause
• Drinking water (90%) and power (88%) enjoy high sa5sfac5on ra5ngs.
• Census data shows older, more highly educated, higher income, lower diversity.
• An important opportunity for engagement and posi4ve sen4ment to uphold.
15
Alignment:
Town Strategic Direction
• Vision: The Town of Estes Park will enhance our position
as a premier mountain community.
• Mission: To provide high-quality, reliable services for the
benefit of our citizens, guests and employees, while
being good stewards of public resources and our natural
setting.
• Goals: Public Safety, Health & Environment
– Implement projects and policies which promote sustainability, to
improve the quality of the environment.
16
Communica5ons also will align with the
principles and support the goals of your
General Communica5ons Plan.
Smart Meters Deliver Benefits
17
Smart
Meters:
Upgrading
to Be;er
Serve Our
Premier
Mountain
Community
Enhances Service:
Shorter Outages /
Beger Customer
Service
Enhanced reliability –Remote/automated outage
detecOon; faster response. ParOcularly useful for
second home owners.
Beger power quality – voltage monitoring.
OperaOonal excellence; improved system efficiency.
Increased crew producOvity. Water leak detecOon.
Enhanced water system modeling (e.g. fire flow,
maximum day demand).
Helps the
Environment:
Decreased Emissions
Fewer truck rolls.
Sustainability/CO2 reducOon.
Water leak detecOon.
Beger integraOon of renewables.
Taps into Technology:
Planorm for the
Future
Backbone of the smart grid – increasingly efficient,
reliable, clean and safe.
Benefit of future/emerging technologies (remote
move in/out, voltage control, demand response,
renewable/distributed integraOon)
Helps the Environment:
Sustainability/CO2 Reductions*
18
* Using EPA greenhouse gas equivalencies calculator based on esOmates of
17,000 miles per year traveled for meter reading and final reads.
Vehicle travel avoided through AMI meters when Phase 2 is complete will
result in saving the annual equivalent CO2 emissions from:
And the greenhouse gas
emissions from:
STRATEGY RELATED TO
SPECIFIC TOPICS
Strategy Related to Specific Topics
• Meter Options
• Privacy
– Personal habits
– Data privacy
• Safety
• Health
• Price/Cost Impacts
• Escalation Process
– Applies to meter installation and concerns
20
Meter Options
• Meter Options
– What are my choices/costs if I don’t want a smart
meter?
• Background/Approach
– Offering an option addresses concerns
– Minimal uptake nationally (<1%)
– Keep current AMR meter
• Until scheduled preventative maintenance replacement
required
– Restate benefits of standard/smart meter
21
Personal Privacy
• Personal Privacy
– Will utility/others know what I’m doing? What devices
I’m using?
• Background/Approach
– Meters data transmits usage only, not specific
devices
– Data used for monthly billing
22
Data Privacy & Access
• Data Privacy
– Who else will be able to see my data?
– How will they use it?
• Background/Approach
– "Packets are fully encrypted using latest encryption
technology”
• Tantalus statement
– Utilities only uses data for billing purpose
– Adhere to existing open records request & privacy/red
flags rules
23
Safety
• Electric Meters
– I’ve heard of some meter fires; are they safe?
• Background/Approach
– Meter fires occur for multiple reasons (e.g., meter
sockets, house wiring)
– Publicized AMI-related case was the result of one
vendor’s design; not in use at Estes Park
– Meter socket inspections being conducted on
installation
24
Health
• Health
– What are the impacts of smart meters on health?
– I read online (or hear from my neighbors) that
they may have health impacts; do they?
• Background/Approach
– Primary concern raised (minimal - <1% nationally)
– Third-party studies (e.g., CCST)
– Factual and forthright information
25
Health-Related Facts
26
With over 25,000
arOcles published on
the topic over the
last 30 years,
scienOfic knowledge
in this area is now
more extensive than
for most chemicals.
Specifics: Estes Park AMR & AMI Meters
27
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
FCC Limit
Itron R300LP
Itron R300HP
TUNet mW/cm2 0.000052
0.00012
0.0000203
Meter Type
0.601
AMR Meters
(Itron)
AMI Meters
(Tantalus)
AMR & AMI Meters Significantly Lower Radio Frequency (RF) Exposure than FCC
Limit and Other Common Household Devices such as cell phones.
Price/Cost Impacts
• Price/Cost Impact
– Will the new meters make my bill higher/my rates
increase?
• Background/Approach
– Funded by usual meter upgrade and maintenance
budget
– Awareness regarding weather impacts, which can
impacts bills
28
ENGAGEMENT PLAN
OVERVIEW
Meter Installation 4-3-2-1
Engagement Cadence
30
4: By 4 - 8 months, finalize overall install comms
strategy and schedule; develop/approve materials.
Add to website and other background resources.
3: At 3 months, educate employees and inform
community leaders; ramp up community awareness
building.
2: At 2 months, engage the target community
broadly via general educaOon and awareness.
Finalize escalaOon process.
1: At 1 month or less, noOfy individual customers
and impacted parOes, as applicable. Post-
noOficaOon following install (e.g., door hanger).
Engagement Practices
31
• Planned/Consistent
Approach
• Leverages Current
CommunicaOons PracOces
• Opportunity to expand
• All Methods/All Channels
• Internal CommunicaOons
• Aware & prepared to assist
customers
Specific Estes Park Methods
• One-on-One Support
– Call Handling Representatives
– Field Personnel
– High-touch escalation procedures
• Print Media
– Postcards; door hangers
– Bill inserts/On-bill messaging
– Newsletters
• Electronic & Social Media
– Website as a core resource; includes FAQs
– Email blast; E-newsletter
– Twitter and Facebook
• Videos
– Overview/how it works, what to expect during installation, RF
• Public Relations
– Media Relations
– Speakers’ Bureau (engagement/presentations to groups)
• Community Event Participation
32
Estes Park – Commitment to Customers
• 3T’s Customer Engagement
– National best practice
– Clear and accessible information provided
– Personalized interaction to address questions
• Phase 1/Pilot
– Set stage
– Individual call handling and addressing questions
• Phase 2/Limited Deployment
– Enhance & formalize stakeholder engagement
Continuation of commitment to customers
• Phase 3/Scheduled Replacement
– Standard upgrade processes/business as usual
33
Next Steps
• Further Discussion
• Finalize Stakeholder Engagement Plan
• Implement Limited Deployment & Scheduled
Replacement as Directed by Project Schedule
Thank you!
34
COMMUNITY DEVELOPMENT Report
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Philip Kleisler, Planner II
Date: March 9, 2016
RE: Code Changes for Vacation Rentals of Eight & Less
Objective:
This is a brief update summarizing:
1. The Planning Commission’s discussion about a draft ordinance for vacation
homes with an occupancy under eight (8);
2. A revised staff recommendation regarding annual reviews of vacation home
licenses.
Present Situation:
This project began in mid-2015 to examine current processes and ordinances to ensure
there is a balance between private property rights and the protection of neighborhood
character. Following a series of public forums the County Commissioners, Town Board
and Estes Valley Planning Commission held a joint work session on February 2, 2016 to
discuss various components of this project. At that joint meeting the group provided the
following direction to staff:
1. Annual Operating Permit Limit: The boards asked the Planning Commission to
review a possible Valley-wide limit on the total number of Annual Operating
Permits for vacation homes. The Planning Commission opted not to recommend
any limit on the number of permits.
2. Neighborhood Communication: The board generally agreed with the
communication strategies included in the ordinance. At their February hearing
the Planning Commission made some minor changes to the text that does not
have bearing on overall policy.
3. Enforcement: The boards discussed a possible intergovernmental agreement
between the Estes Park Police Department and Larimer County Sherriff’s Office
to enforce certain laws in the unincorporated Estes Valley. Those conversations
are ongoing at this time.
4. Vacation Homes Hosting Parties Greater Than Eight: The boards directed staff to
coordinate a citizen task force to provide a recommendation about potentially
allowing vacation homes to host parties greater than eight. Work on the task
force is now underway.
5. Annual Permit Review: The boards reviewed a handout detailing an annual
review for vacation home permits, which included a neighbor comment period.
Since this meeting Town staff and the Town Attorney have reviewed operational
aspects of this policy and due to various constraints, is recommending an
alternative approach (detailed below). The Planning Commission was supportive
of this revised concept.
Proposal:
Annual Renewal
The attached draft ordinance reflects input received by the Planning Commission during
their February meeting. Staff is presenting this draft ordinance to the County
Commissioners and Town Board prior to the March 30 adoption because a component
of the recommendation has changed: review and comment period for annual license
renewals.
The boards generally agreed with the concept of an annual review of operating permits.
This concept, briefly discussed at the joint session, included an annual mailing to all
property owners adjacent to vacation homes for a comment period (Attachment 2). An
objection by a neighbor would generally lead to a review at a public hearing. Following
the joint meeting Town staff began reviewing implementation details and developed an
alternative policy that is within the capacity of existing staffing levels. The revised
approach utilizes existing enforcement remedies of the Estes Valley Development Code
(EVDC):
• Annual Renewals: The Community Development Director may deny or withhold a
vacation home permit during the annual renewal process until a violation is
corrected or resolved in court. Such a decision would implement an existing
regulation (§12.4.A.1) and is appealable to the County Commissioners or Town
Board. There will be no mass mailing to all neighbors of a vacation home.
Rather, this approach seeks to address vacation homes with a confirmed
violation.
• Permit Revocation Throughout the Year: The Community Development Director
may call a public hearing to revoke a vacation home permit pursuant to
§12.4.A.1. This would involve a notice and comment period for nearby neighbors
of the vacation home.
In summary, this revised recommendation relies on confirmed violations on the site prior
to initiating any review of the permit. Once a violation is confirmed, this approach will
generally utilize existing enforcement remedies to gain compliance.
Enforcement Procedures
Chapter 12 of the EVDC, Enforcement and Penalties, establishes the various types of
land use violations and subsequent enforcement steps staff must take. All non-
emergency matters currently require a 15-day window for the property owner to correct
the violation. Vacation homes are a relatively new transient land use with different
renters every few days. In most cases the alleged violators have left the rental within
that 15-day window. The draft ordinance allows the Code Compliance Officer to shorten
the 15-day window by replacing the word “shall” with “may”. The ordinance also lists the
local contact as being able to receive such notices.
Neighborhood Communication
A central theme staff has heard throughout the public process has been the need for
better communication among a vacation home owner and surrounding property owners.
The EVDC does not currently require any neighborhood notification throughout the
licensing process. The draft ordinance seeks to improve communication among the
various groups involved in vacation home rentals:
1. Renters. §5.1.B.1.d(1) requires an internal posting containing, at a minimum, the
contact information for the property manager or owner, the maximum number of
occupants and vehicles; water and gas shutoff locations; quiet hours; and
information about refuse disposal.
2. Code Compliance Staff. §5.1.B.1.d(2) requires a reference to the property’s
license number with all online listings.
3. Neighboring Properties. §5.1.B.1.d(3) requires that written notice be mailed to
nearby neighbors providing the name and contact information for property
manager and/or owner.
A-Accommodations Zone
Throughout the review staff and the Town Attorney identified a discrepancy in the
existing regulations that should be corrected. Currently, Vacation Homes are prohibited
in the A Accommodations district. This is confusing to the development and real estate
community because similar uses (single family home, cabins) are permitted. The draft
ordinance corrects this by permitting Vacation Homes in the A district.
Upcoming Dates
The table below outlines the major upcoming meetings for this project.
Table 1. Key upcoming dates.
Date Description
March 15 Planning Commission recommendation of draft
ordinance.
March 30 Town Board & County Commission concurrent hearing
to adopt final ordinance.
Advantages:
• A benefit to the revised enforcement strategy is that it implements existing
enforcement regulations and relies on confirmed violations.
• Strengthening neighborhood communication through §5.1.B.1.d Posting of the
draft ordinance seeks to strengthen communication among vacation homes
owners and area neighbors.
Disadvantages:
• §5.1.B.1.d Posting of the draft ordinance will require additional efforts of the
vacation home owner. However, increased communication to renters and
neighbors may ultimately decrease time spent on nuisance issues.
Action Recommended:
Staff is requesting any feedback the board may have prior to the Planning Commission
reviewing the final ordinance on March 15.
Budget:
N/A
Level of Public Interest:
High. Most public meetings have attracted a high number of people. Staff is also
receiving consistent written and verbal comments on the topic.
Attachment:
1. Draft Ordinance
2. February 2, 2016 Handout
3. EVDC Chapter 12, Enforcement and Remedies
§5.1 SPECIFIC USE STANDARDS
B. Bed and Breakfast Inn and Vacation Home. (Ord. 02-10 §1)
1. General Applicable Standards. All bed and breakfast inns and vacation homes shall
be subject to the following (see §5.1.B.2 and §5.1.B.3 for additional regulations):
a. Annual Operating Permit.
(1) Permit Required. All bed and breakfast inns and vacation homes shall
obtain an operating permit on an annual basis. If the property is located
within Town limits, the business license shall be considered the permit. If
the property is within the unincorporated Estes Valley, a permit shall be
obtained from the Town of Estes Park Town Clerk's Office.
(2) Local Contact. The permit shall designate a local resident or property
manager of the Estes Valley who can be contacted and is available twenty-
four (24) hours per day, with regard to any violation of the provisions of this
Section. The local resident or property manager shall respond to complaints
on site within thirty (30) minutes. The person set forth on the application
shall be the representative of the owner for all purposes with regard to the
operation of the bed and breakfast inn or vacation home.
(3) State Sales Tax License. A condition of issuance of the annual operating
permit shall be proof of a current sales tax license.
(3)(4) Violations. The Community Development Director or relevant Decision-
Making Bodies may deny or withhold the renewal of an Annual Operating
Permit until an alleged violation related to such property, use or development
is corrected, in accordance with §12.4.A.1. The Community Development
Director or relevant Decision-Making Bodies may revoke the Annual
Operating Permit at any time in accordance with §12.4.A.2. Nothing
described herein shall limit the Town or County, within their respective
jurisdictions, from exercising other remedies and enforcement powers
pursuant to Chapter 12 of this Code.
b. Estes Park Municipal Code. Properties located within the Town of Estes Park
shall comply with all the conditions and requirements set forth in the Town of Estes
Park Municipal Code, Chapter 5.20.
c. Residential Character. Bed and breakfast inns and vacation homes shall not be
designed or operated in a manner that is out of character with residential use of a
dwelling unit by one household. This includes, but is not limited to, the following:
(1) Except in the CD district, design shall be compatible, in terms of
building scale, mass and character, with low-intensity, low-scale residential
use.
(2) Guest rooms shall be integrated within the bed and breakfast inn or vacation
home.
(3) Kitchen facilities shall be limited to be consistent with single-family residential
use. No kitchen facilities or cooking shall be allowed in the guest rooms.
(4) Accessory buildings shall not be used for amenities beyond a gazebo or
similar outdoor room.
(5) No changes in the exterior appearance shall be allowed to accommodate
each bed and breakfast inn or vacation home, except that one (1) wall-
mounted identification sign no larger than four (4) square feet in area shall be
permitted.
(6) Vehicular traffic and noise levels shall not be out of character with residential
use.
(7) Quiet hours. Use of outdoor hot tubs or pools shall not be allowed after 10:00
p.m.
d. Postings.
(1) Bed and breakfast inns and vacation homes shall have a clearly legible notice
posted on-site, containing at a minimum the following:
(a) The physical address of the bed and breakfast inn or vacation home;
(b) Name and telephone number of the local contact and property owner;
(c) Maximum number of occupants and vehicles allowed;
(d) Safety information, such as water and gas shut off locations;
(e) Quiet hours; and
(f) Refuse disposal, wildlife protection standards and domestic animal
regulations.
(2) Property owner or local contact of any bed and breakfast inn and vacation
home shall include in all print or online advertising the vacation home rental
license or permit number.
(3) Neighbor Notification. Prior to issuance of initial Annual Operating Permit, the
owner or local contact shall be responsible for mailing a written notice.
(a) Notice shall be mailed, with certificate of mailing or other method as
approved by staff, to the owners of properties within one hundred (100)
feet of the subject property.
(b) Notices shall provide a name and telephone number of the local contact
and property owner. Any change in the local contact or property owner
shall be furnished to the Community Development Director and owners of
properties within one hundred (100) feet of the subject property within two
(2) weeks of the change.
(c) Copies of all required mailing lists and mailing certificates shall be provided
to the Community Development Director prior to issuance of initial Annual
Operating Permit.
(d) Vacation homes legally existing as of the effective date of this code shall
be required to send written notice pursuant to §5.1.B.1.D.3.
d.e. Parking.
(1) Minimum Required Parking. Except in the CD Downtown Commercial zoning
district, the number of parking spaces available to a dwelling unit housing a
bed and breakfast inn or a vacation home shall not be reduced to less than
two (2).
(2) Maximum Allowed Parking. Unless otherwise permitted by this Chapter
parking shall comply with §5.2.B.2.e no more than three (3) vehicles shall be
parked outside at any one (1) time. Vehicles enclosed within a garage do not
count towards this maximum. On-street parking shall be prohibited. Refer
to §5.2.B.2.f, which may further limit the number of vehicles permitted on site.
e.f. Employee Housing Units. Employee housing units shall not be rented, leased or
furnished for tenancies of less than thirty (30) days. (See §5.2.C.2.a).
f.g. Attainable Housing Units. Attainable housing units shall not be rented, leased or
furnished for tenancies of less than thirty (30) days. (See §11.4.E).
g.h. Accessory Dwelling Units. Bed and breakfast inns and vacation homes shall not
be permitted on residential lots containing an accessory dwelling. (See also
§5.2.B.2.a, which prohibits rental of accessory dwelling units regardless of the
length of tenancy).
h.i. CD District. In the CD Downtown Commercial zoning district, such use shall not
be located on the ground floor of a building fronting on Elkhorn Avenue.
j. Density. Only one (1) vacation home or bed and breakfast inn shall be permitted
per residential dwelling unit.
2. All bed and breakfast inns shall also be subject to the following:
a. Occupancy.
(1) Maximum Occupancy. No more than eight (8) guests shall occupy a bed and
breakfast inn at any one time. This maximum allowable occupancy shall be
further limited by a maximum of two (2) guests per bedroom plus two guests.
(2) Number of Parties, Bed and Breakfast Inns. Bed and breakfast inns may be
rented, leased or furnished to one (1) or more parties.
b. Home Occupations. Home occupations may be operated on the site of a bed and
breakfast inn. Bed and breakfast inns may also offer limited ancillary services to
guests, such as performing small weddings or offering classes/workshops to
guests, provided they are in character with residential use.
c. Meal Service. Bed and breakfast inns may provide meals service to
registered guests; however, meals shall not be provided to the general public.
3. All Vacation homes shall also be subject to the following:
a. Occupancy.
(1) Maximum Occupancy. No more than eight (8) individuals shall occupy a
vacation home at any one time. This maximum allowable occupancy shall be
further limited by a maximum of two (2) individuals per bedroom plus two
(2) individuals.
(2) Number of Parties. Vacation homes shall be rented, leased or furnished to
no more than one (1) party, occupying the vacation home as a single group.
Owners of the vacation home shall not be permitted to occupy the
vacation home while a party is present.
b. Home Occupations. Home occupations shall not be operated on the site of
a vacation home, nor shall vacation homes offer ancillary services to guests.
See §5.2.B.2.d). (Ord. 02-10 §1)
Table 4-4: Permitted Uses: Nonresidential Zoning Districts.
Table 4-4
Permitted Uses: Nonresidential Zoning Districts
Use
Classification
Specific
Use
Nonresidential Zoning Districts
"P" = Permitted by Right
"S" = Permitted by Special Review
"—" = Prohibited
Additional
Regulations
(Apply in All Districts
Unless Otherwise
Stated) A A-1 CD CO O CH I-1
Low-Intensity
Accommodations
Vacation
Home —P P P — — — — §5.1.B. In CD, such
use shall not be
located on the ground
floor of a building
fronting on Elkhorn
Avenue. (Ord. 02-10
§1)
§ 5.2 ACCESSORY USES (INCLUDING HOME OCCUPATIONS) AND
ACCESSORY STRUCTURES
Table 5-2
Accessory Uses Permitted in the Nonresidential Zoning Districts
Accessory Use
Residential Zoning District
"Yes" = Permitted "No" = Not Permitted
"CUP" = Conditional Use Permit Additional
Requirements A A-1 CD CO O CH I-1
Vacation Home
No Yes Yes No No No No §5.1.B
In CD, such use shall
not be located on the
ground floor of a
building fronting on
Elkhorn Avenue.
(Ord. 02-10 § 1)
(Ord. 18-01 §18; Ord. 15-03 §1; Ord 6-06 §1; Ord. 03-10 §1; Ord. 05-10 §1; Ord. 21-10 §1; Ord. 19-
11 §1
§ 12.7 - ENFORCEMENT PROCEDURES
Nonemergency Matters. A. In the case of a violation of this Code that does not constitute an
emergency or require immediate attention, written notice of the nature of the violation shall
be given to the property owner, agent, occupant, local contact or the Applicant for any
relevant permit. Notice shall be given in person, or by certified U.S. Mail, or by posting notice
on the premises. The notice shall specify the Code provisions allegedly in violation, and—
unless a shorter time frame is allowed by this Chapter—shall may state that the individual
has a period of fifteen (15) days from the date of the receipt of the notice in which to correct
the alleged violations before further enforcement action shall be taken. The notice shall also
state any appeal and/or variance procedures available pursuant to this Code.
The Board of Trustees or Board of County Commissioners, as applicable, may grant an
extension of the time to cure an alleged violation, up to a total of ninety (90) days, if the
Board finds that due to the nature of the alleged violation, it reasonably appears that it cannot
be corrected within fifteen (15) days. (Ord 2-02 #3)
Estes
Valley
Planning
Area
Vacation
Rentals
1
February
2016
Vacation
Rental
Existing
Code
Proposed
County
Staff
Recommendations
(Unincorporated
Area)
8
unrelated
occupants
&
below
(Low
Intensity)
An
approved
permit
is
required
for
vacation
rentals,
with
an
annual
renewal.
(No
fees
are
assessed)
No
notice
is
sent
to
surrounding
property
owners,
for
the
initial
permit
or
the
annual
renewal.
No
listing,
of
approved
vacation
rentals,
is
published/posted
on
Town
website.
Town
Clerk
is
the
approval
authority.
The
Clerk
could
revoke,
or
not
renew,
a
permit
if
the
property/use
is
not
in
compliance
with
the
Estes
Valley
Planning
Area
Land
Use
Code.
No
changes
to
the
permit
process,
other
than
establishment
of
a
fee,
is
being
proposed.
However,
Estes
staff
is
considering
a
requirement
for
the
applicant
to
send
a
notice
to
surrounding
property
owners,
prior
to
the
first
permit.
No
additional
notices
would
be
required
for
future
annual
reviews.
Permit
Process:
1) Recommend
initial
fee
2) Applicant
must
mail
a
notification
to
the
surrounding
property
owners,
with
comments
going
to
the
Town
Clerk.
3) Town
Clerk
could
refer
application
to
Planning
Commission,
for
approval,
if
surrounding
property
owners
are
objecting
to
use.
4) Also,
renewals
should
be
noticed,
before
approval
or
denial.
5) Publish/post
list
of
approved
permits
on
Town
website,
with
24-‐
hour
contact.
Approval
is
subject
to
the
standards
found
in
Section
5.1.B
of
the
Estes
Valley
Land
Development
Code,
which
includes:
1) Off-‐street
parking
requirements
2) Occupancy
requirements
3) Requirement
for
a
State
Sales
Tax
License
4) Retaining
a
residential
character
5) Rental
is
restricted
to
only
1
party
(group)
6) Designation
of
a
local
resident
or
property
manager,
available
24
hrs
a
day
Allow
parking
to
confirm
with
residential
districts,
which
are
more
flexible
depending
on
zone
district.
Continue
prohibition
of
on-‐
street
parking.
Reference
Local
Marketing
District
Tax.
The
Code
Enforcement
process
should
include
“show
cause”
hearings
and
action
by
elected
bodies
to
cease
operations.
Use
is
allowed
in
all
residential
districts,
plus
the
Accommodation
A-‐1
district,
and
the
Commercial
Downtown
CD
district.
Districts
remain
the
same,
except
the
use
would
no
longer
be
allowed
in
the
R-‐1
district
No
additional
changes
recommended.
Attachment 2. February 2, 2016 Hanout
Estes
Valley
Planning
Area
Vacation
Rentals
1
February
2016
Vacation
Rental
Existing
Code
Proposed
County
Staff
Recommendations
(Unincorporated
Area)
9
to
20
unrelated
occupants
(High
Intensity)
Not
an
allowed
use
A
special
review
or
conditional
use
approval
would
be
required.
A
fee
would
be
charged
for
the
application
review
process.
Notice,
to
surrounding
property
owners,
is
under
review
by
the
Estes
staff,
however
no
specific
recommendation
has
been
made.
Estes
staff
is
considering
a
requirement
for
the
staff
to
notice
surrounding
property
owners,
prior
to
the
processing
of
an
application.
However,
they
are
not
currently
looking
at
a
notice
for
the
annual
reviews.
Decision-‐Making
Body:
1) Staff
shall
decide
uses
containing
8
or
fewer
bedrooms.
Staff
may,
at
their
discretion,
refer
any
application
to
the
Estes
Valley
Planning
Commission.
2) Estes
Valley
Planning
Commission
shall
decide
uses
containing
9
or
more
bedrooms.
Two
(2)
guests
are
allowed
per
room,
plus
two
(2)
additional
guests
per
house.
Permit
Process:
1) Recommend
an
initial
fee
sufficient
to
cover
review
cost,
plus
some
offset
of
possible
enforcement
costs
during
the
first
few
years.
2) Town
Community
Development
(CD)
staff
should
mail
a
notification
to
the
surrounding
property
owners,
with
return
comments
going
to
the
CD
staff.
3) Planning
Commission
(PC)
should
be
approval
authority,
with
appeal
to
elected
bodies.
4) Also,
annual
reviews
should
be
noticed,
before
approval
or
denial.
CD
Staff
could
approve
annual
review,
if
there
are
no
issues.
5) Planning
Commission
would
review
annual
review,
if
there
are
issues
with
the
use.
6) Publish/post
list
of
approved
vacation
rentals
on
Town
website,
with
24-‐
hour
contact.
Approval
would
be
subject
to
the
standards,
being
recommended
by
Estes
Staff,
found
in
Section
5.1.B
of
the
Estes
Valley
Development
Code,
which
will
include:
1) Off-‐street
parking
plan
2) Occupancy
requirements
3) Requirement
for
a
State
Sales
Tax
License
4) Retaining
a
residential
character
5) Rental
is
restricted
to
only
1
party
(group)
6) Designation
of
a
local
resident
or
property
manager,
available
24
hrs
a
day
No
changes
recommended
Use
would
be
allowed
in:
1) RE-‐1,
RE,
E-‐1,
and
E
residential
districts
2) A,
A-‐1,
and
CD
non-‐residential
districts
No
changes
recommended
Attachment 2. February 2, 2016 Hanout
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Town Clerk Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: March 8, 2016
RE: Town Board Compensation
Objective:
Review the Town Board compensation and determine if Board compensation should be
adjusted prior to the upcoming Municipal election on April 5, 2016.
Present Situation:
An extensive review of Board compensation was completed by Interim Town
Administrator Richardson in 2012. After careful consideration, the Town Board
approved an increase in March 2012 for newly elected Board members in April 2012:
Mayor - $7,500, Mayor Pro Tem - $6,500 and Trustee - $5,500. The Board members
elected in April 2014 received the new salaries.
Staff reviewed the monthly salaries for the Mayor, Mayor Pro Tem and Trustees for the
communities reviewed in 2012 and 2014, and found the average monthly salary for the
Mayor had increased to $900/month or $10,800/year. The average salaries for the
Mayor Pro Tem and Trustees increased to $590/month and $580/month respectively. A
number of the communities do not differentiate the Mayor Pro Tem from the Trustee
positions, and therefore, the average salaries are similar. Estes Park ranks in the
bottom of the pay scale for compensation for the Mayor in relation to its peer cities.
In the past the Board has requested staff review the possibility of providing an
incremental increase over a four-year period, and to determine if the current salaries
would be sufficient to cover the cost of health care premiums.
Proposal:
Town Attorney White reviewed state statute Section 31-4-405 C.R.S. which provides, in
part, as follows: “The emoluments of any member of the governing body, including the
mayor, trustees, and councilmen shall not be increased or diminished during the term
for which he has been elected or appointed…”
The term emoluments are defined to mean the returns arising from office or
employment, usually in the form of compensation or prerequisites. His opinion was the
Section does not allow for any increase of a Trustee’s compensation during the
individual’s four-year term in office.
Staff reviewed the Board salaries versus health insurance premiums for 2015 and 2016
and found the premiums are well within the bi-weekly salary ranges.
2015 Bi‐Weekly Rate 2016 Bi‐Weekly Rate
Medical Employee 37.91 40.95
Medical Employee/Children 71.93 77.68
Dental Family 6.02 6.02
Vision Family 1.14 1.14
Total Benefits w/ Emp Only 45.07 48.11
Total Benefit w/ Emp+Child 79.09 84.84
Trustess Bi‐Weekly Salary 211.54 211.54
Pro Tem Bi‐Weekly Salary 250.00 250.00
Mayor Bi‐Weekly Salary 288.46 288.46
Raising the Mayor salary to $9,000 from $7,500 would place it in the average pay range
for peer communities. However, raising the Mayor Pro Tem and Trustee position by
$500 each to $6,000 and $7,000 would keep the positions in their current range among
peer communities.
Advantages: N/A
Disadvantages: N/A
Action Recommended:
Staff recommends the salary for the Mayor be increased to $9,000, Mayor Pro Tem to
$7,000 and Trustee to $6,000.
Budget:
An increase in compensation would require an update to the Legislative personnel line
items.
Sample Motion: N/A
Attachment
Comparison Compensation Chart
Compensation Comparison for Selected Municipal Boards
City Mayor Mayor Pro Tem Trustees Benefits
Gunnison $600/month $500/month $500/month N/A
Breckenridge $1200/month $800/month $800/month Access to Town's Medical Coverage at Employee rate of premium/ $500 voucher for recreation
Steamboat Springs $800/month $700/month $600/month Yearly increases by the percentage increase in the Denver/Boulder Consumer Price Index
Vail $1000/month $625/month $625/month ?
Telluride $1500/month $800/month $800/month ?
Dillion $900/month $300/month $300/month ?
Durango $750/month $500/month $500/month ?
Crested Butte $800/month $400/month $400/month ?
Gunnison $600/month $500/month $500/month ?
Frisco $750/month $300/month $300/month If the Mayor Pro Tem serves as Mayor for more than 4 consecutive weeks, an additional $100 would be paid for time se
Blackhawk $650/month $650/month $650/month Entitled to all insurance and retirement benefits offered to full time Town employees or the cash equivalent
Winter Park $400 per meeti $200 per meeting $200 per meeting
Glenwood Springs $1200/year $1000/year $1000/year family pass to the community center; access to the city's health insurance plans
Annualized Salary ‐ Low to High
City Mayor
Glenwood Springs $1,200
Gunnison $7,200
Estes Park $7,500
Blackhawk $7,800
Durango $9,000
Frisco $9,000
Gunnison $9,600
Steamboat Springs $9,600
Crested Butte $9,600
Winter Park $9,600
Dillion $10,800
Vail $12,000
Breckenridge $14,400
Telluride $18,000
Median:$9,600
Annualized Salary ‐ Low to High
City Mayor Pro Tem
Glenwood Springs $1,000
Dillion $3,600
Frisco $3,600
Crested Butte $4,800
Winter Park $4,800
Gunnison $6,000
Durango $6,000
Gunnison $6,000
Estes Park $6,500
Vail $7,500
Blackhawk $7,800
Steamboat Springs $8,400
Breckenridge $9,600
Telluride $9,600
Median:$6,000
Annualized Salary ‐ Low to High
City Trustee
Glenwood Springs $1,000
Dillion $3,600
Frisco $3,600
Crested Butte $4,800
Winter Park $4,800
Estes Park $5,500
Gunnison $6,000
Durango $6,000
Gunnison $6,000
Steamboat Springs $7,200
Vail $7,500
Blackhawk $7,800
Breckenridge $9,600
Telluride $9,600
Median $6,000
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
Annualized Salary ‐Low to High Mayor
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
Annualized Salary ‐Low to High Mayor Pro Tem
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
Annualized Salary ‐Low to High Trustee
March 22, 2016
Status Report on Capital Improvement
Plan Process
Discussion of Town Hydrology Study
and Implications
Review of Custom Questions for
Biennial Survey
Review the Proposed Draft of the
Revised Sign Code.
May 10, 2016
CIRSA Board Liability Training
June 14, 2016
Discussion of Town Hydrology Study
and Implications
Items Approved – Unscheduled:
(Items are not in order of priority)
Work Plan for Code Changes
Update on Housing Needs and
Responses
Discussion of Impact Fees and Other
Funding Options to Support Housing
Goals
Fish Hatchery Property Discussion
Briefing and Discussion of US 34
Rebuild Project with CDOT
Special Session – New Board
Orientation
Discuss the Role of Town Government
in Economic Development as it
Relates to the Estes Valley EDC and
Other Organizations
Briefing on Storm Drainage and Flood
Management Issues and Management
Options. Discussion of Storm Water
Utility.
Update on Environmental Assessment
NEPA Process Draft Concerning the
Loop
How the Board Handles Off Cycle
Requests for Funding From Outside
Organizations
Follow Up on Broadband Issues
Schedule for Personnel Policies
Discussion of Annexation Philosophy
Study Session Items for Board
Consideration:
Future Town Board Study Session Agenda Items
March 8, 2016