HomeMy WebLinkAboutPACKET Town Board Study Session 2016-02-23
Tuesday, February 23, 2016
TOWN BOARD 4:00 p.m. – 6:40 p.m.
STUDY SESSION Rooms 202/203
4:00 p.m. Vacation Rental Task Force Scope of Work and Timeline.
(Larimer County Community Development Director Gilbert)
4:30 p.m. Naming of Town Facilities Policy.
(Assistant Town Administrator Machalek)
5:00 p.m. Dinner Served.
5:15 p.m. Update on Transit Going Year Round in Order to Qualify for
Federal Funding.
(Shuttle Coordinator Wells)
5:45 p.m. Update 2024 Street Improvement Program.
(Engineer Stallworth)
6:15 p.m. Trustee & Administrator Comments & Questions.
- Board Compensation
- Pride Award Scholarship Review Committee
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:40 p.m. Adjourn for Town Board Meeting.
AGENDA
COMMUNITY DEVELOPMENT DIVISION
Building Dept, Planning Dept, Code Compliance, & Rural Lands
DIRECTOR’S OFFICE
Post Office Box 1190
Fort Collins, Colorado 80522-1190
(970) 305-1544
FAX (970) 498-7711
TO: Town of Estes Park Board 18 February 2016
FROM: COL Robert “Terry” Gilbert (ret.), AICP
Director
SUBJECT: Vacation Rental Task Force Scope of Work & Timeline
At the 2 February 2016 Joint Work Session, between the Town Board, Board of County
Commissioners, and the Estes Valley Planning Commission, I was asked to develop the Scope of
Work and Timeline for a Vacation Rental Task Force. The Task Force is charged with
developing recommendations, concerning vacation rentals that will accommodate 9 or more
individuals.
Both Boards set mid-November 2016 as the approximate time for the final public hearing on the
Task Force recommendations and possible Development Code amendments. The Scope of Work
and Timeline were developed with the mid-November date as a completion date.
The Scope of Work and Timeline have been drafted. The Board of County Commissioners was
briefed on the document on 16 February 2016 and had no changes to the document or process.
At this time, I need the Town Board’s concurrence with the scope and timeline.
As proposed, the Task Force will be made up of 14 members. The membership is made up of
two primary categories:
1. Individuals (8 members) approved by the Town Board and Board of County
Commissioners
2. Organizations (6) approved by the Town Board and Board of County Commissioners
Each organization will select a representative to be on the Task Force.
A list of 8 individual members will be recommended, to both the Town Board and Board of
County Commissioners, the week of 11 April 2016 (exact date is yet to be determined).
Attached is a copy of the proposed Scope of Work and Timeline.
Estes Valley Vacation Rental Task Force
Scope of Work
15 February 2016
RT Gilbert
The Task Force is comprised of diverse and balanced perspectives. Its purpose is to agee, to the extent practicable, on the best ways to craft regulations
that will significantly mitigate the possible impacts on the neighborhood and community of vacation rentals housing nine or more guests . The question of
whether or not to allow this land use will be decided by the Town Trustees and County Commissioners.
Date Task Subtask Status Who Notes
2 - 16
Feb -
Project Set-Up Terry &
Linda
2 - 16
Feb
Develop Scope of Work / Schedule / Task Force make
up
Terry Task Force Make up: 14 members as follows -
Unincorp Area - 3 neighbors of existing VRs
Incorp Area - 3 neighbors of existing VRs
Vacation Rental owner Incorp area - 1 member
Vacation Rental owner Unincorp area - 1 member
1 member/Organization: Total of 6 members
-- Estes Area Lodging Association,
-- Estes Park Vacation Rentals Owners Association
-- Estes Park Board of Realtors,
-- Estes Park Central (Property Management),
-- Economic Development Corp,
-- Visit Estes Park
16-Feb Brief BOCC on Scope of Work / schedule / Task Force
make up
Terry
23-Feb Brief Trustees on Scope of Work / schedule / Task
Force make up
Terry
17 Feb to
4 Apr
Interview phone calls Terry
Early
March
Letters sent to organizations responsible for appointing
a member to participate
Terry Ask appointing organizations to provide representative name and
contact info by April 15
11 - 15
April
Kick-Off of Task Force
Wk of 11
April
Selection/confirmation of Task Force members BOCC Possible joint worksession
Wk of 11
April
Selection/confirmation of Task Force members Trustees Possible joint worksession
Page 1 of 4
Estes Valley Vacation Rental Task Force
Scope of Work
15 February 2016
RT Gilbert
Date Task Subtask Status Who Notes
15-Apr Invitation Letters to Participate including:
Charter for Task Force charge
Meeting Schedule and Topics (Draft)
Composition of Task Force (invited)
Terry All individuals will be contacted following confirmation by elected
bodies but before formal letters are mailed.
25 Apr
thru
22 July
Task Force Meetings & Issues for Discussion
Wk of 25
Apr
Task Force Kick-Off Meeting
A. Introductions
B. Develop Ground Rules of Conduct
C. Overview of Group's Purpose and Process
D. Brainstorm Impacts and Potential Mitigating Factors
Terry &
Task Force
Wk of
9May
Task Force Meeting #2
A. Confirm List of Impacts to Mitigate
B. Mitigation Measures to Protect Neighborhood
Character
Terry &
Task Force
Likely to include noise, visual intrusion, parking, traffic, and cap on
number of guests
Wk of 23
May
Task Force Meeting #3
A. Continue Mitigation Measures for Neighborhood
Character
B. Discuss separation of uses
C. Discuss updates and enforcement of noise
ordinance
Terry &
Task Force
Provide current Development Code residential and lodging
minimum and maximum requirements.
Consider zoning districts for allowing the use and/or setbacks
between uses, etc
Wk of 30
May
Update brief to BOCC & Trustees Terry Most likely two separate meetings
Page 2 of 4
Estes Valley Vacation Rental Task Force
Scope of Work
15 February 2016
RT Gilbert
Date Task Subtask Status Who Notes
Wk of 6
June
Task Force Meeting #4
A. Confirm Alignment on Mitigation Measures for
Neighborhood Character
B. Begin discussion of Mitigation Measures for
Community Impacts
C. Discuss limiting number of vacation rentals
D. Discuss fairness for other housing and lodging needs
Terry &
Task Force
Wk of 20
June
Task Force Meeting #5
A. Confirm Alignment on Mitigation Measures for
Community Impacts
B. Begin discussion of VR application review and
renewal process
C. Discuss submittal and notification requirements
D. Discuss review/decision process including appeals
Terry &
Task Force
Information on enforcement procedures will be needed as
background. Task Force will not be asked to weigh in on
enforcement procedures.
Wk of 5
July
Task Force Meeting #6
A. Confirm Alignment on Mitigation Measures for
Community Impacts
B. Treatment of VRs as residential versus commercial
uses, for building codes and pubic facilities (fire, water
and sewer) regs
C. Discuss brief on Task Force recommendations.
Terry,
Assessor
Rep,
Cnty Bld
Dept, Estes
Bld Dept,
Health Dept,
Task Force
Need Building Officials, Fire Chief, and Health rep to provide
information and attend first part of the meeting. Current
requirements to be presented by guests.
Wk of 11
July
Update brief to BOCC & Trustees Terry Most likely two separate meetings
11 - 29
July
Compile Task Force Report
Page 3 of 4
Estes Valley Vacation Rental Task Force
Scope of Work
15 February 2016
RT Gilbert
Date Task Subtask Status Who Notes
Task Force Meeting #7
A. Review Draft Findings Narrative
B. Refine Recommendations
Terry & Task
Force
Mid-Late
July
Public Information Mtg ?Terry & Task
Force
Present Draft Findings of Task Force and seek public input
July Draft Report on Findings of the Task Force Terry
Late July Task Force Meeting #8
A. Review Public Input
B. Refine Recommendations (if needed)
C. Discuss code architecture to implement findings
Terry & Task
Force
8 - 24
Aug
Final Report & Draft Amendments Terry & Estes
Park Staff
Wk of 29
Aug or
Wk of 6
Sept
Final Joint BOCC/ Trustee/ EVPC Worksession Terry, Estes
Park Staff, &
Task Force
Briefing on Final Task Force Report & Draft Amendments.
18-Oct Estes Valley Planning Commission Estes Park
Staff & Terry
Consider amendments to Development Code and make
recommentation to Trustees and BOCC
Wk of 14
Nov
Trustee / BOCC
Final Decision
Final action on amendments to Development Code Estes Park
Staff & Terry
Could be joint or individual meetings. Recommend back to back
meetings (with both boards present): Trustees open the Public
Hearing, public input is received, the Trustees close the public
input, Trustees discuss and make a decision, then Trustees close
the meeting. BOCC then opens public meeting, but do not receive
additional public comments. BOCC discuss and make a decision.
Page 4 of 4
Page 1 of 1
ADMINISTRATION Memo
To: Honorable Mayor Pinkham
Board of Trustees
Frank Lancaster, Town Administrator
From: Travis Machalek, Assistant Town Administrator
Date: February 23, 2016
RE: Policy 205 (Naming of Town-Owned Property and Facilities)
Objective:
To solicit feedback from the Town Board on the draft of Policy 205 (Naming of Town-
Owned Property and Facilities).
Present Situation:
Currently, there are no established processes for naming or re-naming Town-owned
property or facilities (other than streets).
A number of requests to re-name Town-owned property have been made in the past
year, highlighting the need for a policy that handles these requests in a consistent
manner. The proposed policy provides processes and criteria for naming and re-naming
Town-owned property and facilities.
Advantages:
Provides consistent processes and criteria for naming or re-naming Town-owned
property or facilities
Disadvantages:
None
Budget:
No immediate budget impact from this policy.
Level of Public Interest:
Staff expects a moderate level of public interest in this issue from the general
community.
Recommended Action:
Set a date to bring the policy to a regular Town Board meeting for consideration.
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 1 of 6
Effective Period: Until superceded
Review Schedule: Annually
Effective Date: TBD
References:
ADMINISTRATION
205
Naming of Town-Owned Property and Facilities
1. PURPOSE
To establish a consistent and systematic approach for selecting names for Town-owned
property and facilities.
2. POLICY
Maintaining consistent and understandable procedures for naming and re-naming Town-owned
property and facilities is crucial for identification purposes. These names aid emergency
response, help to develop a sense of place, and help to honor community leaders.
The Town of Estes Park will follow the procedures outlined in this policy to name or re-name
any Town-owned property or facility. When choosing a name for a Town-owned facility or
property, the Town will endeavor to ensure that such names: (1) are appropriate; (2) aid in the
identification and location of the property or facility in question; and (3) encourage the donation
of lands, facilities, and funds to the Town.
3. PROCEDURE
a. Naming a New Town-Owned Property or Facility
i. Working Name for Facilities under Consideration or Construction
All new facilities under consideration or construction will be given a working
name by staff.
ii. Naming Criteria
In order to be considered, proposed names for a new Town-owned property or
facility shall be reflective of at least one of the following criteria:
1) Specific purpose of the facility (e.g., Senior Center, Museum)
2) Geographic location
3) Prominent geographic feature or local reference point
4) Adjoining subdivision/community
5) Historical feature
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 2 of 6
6) A deceased individual (see section 3.a.iii)
7) An individual or group via a donation or sponsorship agreement (see
section 3.a.iv)
iii. Naming a Property or Facility after a Deceased Individual
Consideration shall be given to the naming of a Town-owned property or facility
after a deceased individual only if both of the following conditions have been met:
1) The individual has been deceased for at least three (3) years; and
2) The individual has made significant contributions to the Town through a
long-term commitment to the residents and guests of the Town of Estes
Park.
iv. Individual or Group Donations or Sponsorships
Consideration shall be given to the naming of a Town-owned property or facility
after a group or individual based on a donation or sponsorship only if such
donation or sponsorship comprises 75 percent or more of the overall value of the
property or facility. This provision shall not apply to any naming rights sold for the
Estes Park Events Complex.
v. Sponsorship Naming Rights
Sponsorship naming rights made by contract, for a specific period of time, are
exempt from this policy.
vi. Naming Process
The naming of a new Town-owned property or facility will follow the process
below:
1) Public Announcement: When the Town signs a contract to construct a
building or purchase land to be used as a park or open space, the Town
Clerk’s Office will publish a legal notice in the paper of record inviting the
public to submit prospective names for the building or park/open space.
The deadline for submitting names will be two weeks from the date of the
printed legal notice. The legal notice shall refer to the facility or property by
description, in addition to common/informal names. The Public Information
Office will also notify the community of the opportunity to participate
through a news release and other appropriate channels.
2) Administrative Review and Recommendation for Properties and Facilities
other than Parks and/or Open Space: Within two weeks of the deadline to
submit names, the Leadership Team of the Town will select no fewer than
two names from the submissions to recommend to the Town Board, or if
no acceptable submissions have been made, will develop additional
proposed names for recommendation. The recommended name must be
reflective of at least one of the naming criteria in section 3.a.ii.
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 3 of 6
3) Administrative Review and Recommendation for Parks and/or Open
Space: Within two weeks of the deadline to submit names, the Leadership
Team of the Town will select no fewer than two names from the
submissions to recommend to the Parks Advisory Board, or if no
acceptable submissions have been made, will develop additional
proposed names for recommendation. The recommended name must be
reflective of at least one of the naming criteria in section 3.a.ii. The Parks
Advisory Board will review the recommended name, and make a
recommendation to the Town Board.
4) Notice of Recommendation: A legal notice shall be published in the paper
of record as soon as reasonable after the Leadership Team selects a
name for recommendation to the Town Board. This legal notice shall
include the proposed name, a description of the property or facility to be
named, and the time and place of the Board Meeting at which the
recommendation will be considered. The press legal notice must be
published at least 30 days prior to the Town Board meeting where the
recommendation will be considered. The Public Information Office will also
notify the community of the opportunity to participate through a news
release and other appropriate channels.
5) Town Board Review and Approval: Upon receipt of the recommendation
from the Leadership Team, the Board will consider the recommended
name at a regular Board meeting as an action item.
b. Re-Naming a Town-Owned Property or Facility
i. Conditions
The existing names of Town-owned properties and facilities are deemed to have
historic recognition. The Town of Estes Park will not change the name of any
existing Town-owned property or facility unless: (1) there are compelling reasons
to consider such change; (2) there is a thorough study of the change consisting
of a public hearing at a regularly scheduled Town Board meeting; and (3) there is
a unanimous vote of the Town Board.
Additionally, the Town Board will consider renaming a Town-owned property or
facility to commemorate a person or persons only when said person or persons:
(1) is/are deceased, (2) has/have made a major, overriding contribution to the
Town; (3) has/have made contributions that have not been honored in another
manner; and (4) has/have notable historic significance to the Estes Valley.
ii. Requests to Re-Name Town-Owned Property or Facilities
Any requests to re-name a Town-owned property or facility shall use the
following procedure:
1) The applicant shall submit a completed “Request to Re-Name a Town-
Owned Property or Facility” application form (Appendix A) to the Town
Clerk.
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 4 of 6
2) The application will be reviewed for completeness based upon the naming
criteria set forth in section 3.a.ii of this policy.
3) Completed applications will be forwarded to the Town Administrator and
Town Board.
4) If the Town Board wishes to consider the proposed re-naming, the Board
will set a date to consider the proposal as an Action Item on a Town Board
Meeting Agenda.
iii. Costs of Renaming
The Town Board may request that any cost of renaming (e.g. the replacement of
signs) be borne by the individual or group recommending the change.
c. Naming of Meeting Rooms in or on Town-Owned Properties or Facilities
Meeting rooms located in or on Town-owned properties or facilities may be named
administratively by the Town Administrator.
d. Revocation of Name
Under extraordinary circumstances that would cast a negative image upon the
Town, any naming of Town-owned properties or facilities in honor of an individual,
family, or group may be revoked at the discretion of the Town Board.
e. Naming of Streets
All streets will be named in accordance with Policy 421 (Addressing and Street
Naming Policy).
Approved:
_____________________________
Bill Pinkham, Mayor
_____________
Date
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 5 of 6
APPENDIX 1 - Request to Re-Name a Town-Owned Property or Facility
Town of Estes Park
Request to Re‐Name a Town‐Owned Property or Facility
1. Applicant General Information
Name: ______________________________________________ Date: ________________
Address: ____________________________________________ City/State: ________________
Zip Code: ___________________________________________ Telephone: ________________
Does the Applicant Represent an Organization? Y N
If Yes, Name of Organization: ___________________________________________________________
2. Nature of Re‐Naming Request
Property OR Facility
Location: ____________________________________________________________________
Proposed Name: _______________________________________________________________
3. Re‐Naming Justification
Policy 205 DRAFT 2/19/16
Revisions: 0 Town of Estes Park, Administration Page 6 of 6
Specific Purpose Historical Feature
Geographic Location Deceased Individual
Geographic Feature Donation/Sponsorship
Adjoining Community
Explanation of Justification Attached (Required)?* Y N
________________________________________________ _________________________
Signature Date
________________________________________________
Print Name
*Please ensure that the justification addresses the conditions for re‐naming contained in Policy 205.3.b.i
Town of Estes Park
Town Board Study Session
February 23, 2016
Year-Round
Transit Proposal
Year-Round Transit Proposal
Proposal:
•Expansion of Town’s shuttle service to include year-round
service on fixed routes with ADA accessibility in the Estes
valley.
•Proposed service covers the additional 40 weeks of the
year not already covered by the twelve week summer
operation.
•Apply for Federal Transportation Administration (FTA)
grant (5311) and other grants as they become available
Potential Funding
Federal Transportation Administration Grants (via CDOT):
•50% local match for operation expenditures (technology
– rider scheduling systems, contracted services, signage,
rider training, administrative personnel)
•20% local match for capital expenditures (vehicle
purchase, bus shelters)
Potential Funding cont.
State of Colorado FASTER Funds: legislation to remove
transit funding is pending
Other sources of revenue:
•Rider fares
•Sponsorships (beginning in 2016)
•Retail sales
•Other sources?
FTA Grant Qualifications
FTA Grant qualifications completed:
•Vehicles/routes meet ADA service requirements (on
demand)
•Title VI compliant (discrimination rules)
•Agency information on bus exterior
(name/phone/website)
FTA Qualifications remaining:
• Year-round service (at least partial week)
• “Door pick-up service” within ¾ mile of the route, per
safety standards and by reservation
Community Coordination
Identify other transportation providers:
•VIA: on demand service (rider qualification)
•Estes Park Taxi: on demand
•Good Samaritan E.P. Village: on demand (limited)
•Fides Limousine Organization: on demand
•Boulder Denver Limousines: on demand
•Estes Park Shuttles: on demand
Identify barriers to coordination: to be determined
Define Service Offering
Serve guests and residents:
•Identify stops: similar to existing summer service
•Identify service times: same or reduced
•Identify service days: how many days; which day(s)
Important consideration: Continuity of service
Projected Operating Expenses
2016 operations expenses: $434,395*
2017 operations expenses: $449,255*
50% Grant funding $224,627
50% Town of Estes Park matching funds $224,628
2018 operations expenses: $524,276*
50% Grant funding $262,138
50% Town of Estes Park matching funds $262,138
* Grant allowable (non-covered expenses approx. $10,000 each year)
Projected Operating Expenses
2016 = Existing service
2017 & 2018 = Existing service with year-round component
Projected Capital Expenses
2016 vehicle lease expenses: $17,454 (3 mo. summer use on
Silver & Red Routes only)
2017 vehicle purchase expense: $90,350 (25 pass/ADA/gas)
80% Grant funding $72,280
20% Town of Estes Park matching funds $18,070
& Red Route bus lease $ 7,117
2018 vehicle purchase expenses: $93,060 (25 pass/ADA/gas)
80% Grant funding $74,448
20% Town of Estes Park matching funds $18,612
Projected Capital Expenses
2016 = Silver & Red Route bus lease 2018 = Red Route bus purchase
2017 = Silver Route bus purchase 2019 = no lease or purchase
& Red Route lease
Service Option
Service Days:
Friday and Saturday: two one hour routes
(Combine summer Red/Blue and Silver/Gold Routes)
Sunday (trolley): 25-30 minute route (continuous)
(Gold Route – Visitor Center to West Park Center and back)
Service Option cont.
Service Routes/Stops:
Red Route: 7 a.m. through 6.59 p.m.
Silver Route: 7 a.m. through 6:59 p.m.
•Routes are one hour each but stop at the Visitor Center (hub)
every 30 minutes for connecting route
•Preserves continuity of service
Gold Route: 11 a.m. through 5:59 p.m.
(summer Gold Route)
•Route is 20-30 minutes
Service Option cont.
Service Routes/Stops
Friday & Saturday
Service Option cont.
Service Route/Stops
Sunday
Projected Timeline
Recommended steps:
•Focus group studies; surveys with citizens and businesses
•Finalize service offerings and operational parameters
•Town Board review
•Budget commitment and grant applications
•Apply for grants (deadline: late May 2016)
(awarded mid-Sept 2016)
•Issue RFPs
•Prepare materials (map/schedule, signage)
•Promotional campaign
•Begin year-round service in 2017
Questions & Contact Info
Questions?
Shuttle Coordinator Contact Info:
Brian Wells, office in the EPVC
Telephone: 970-577-3963
E-mail: bwells@estes.org
Internet: estes.org/shuttles
PUBLIC WORKS Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Lancaster
From: Kelly Stallworth EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: February 23, 2016
RE: 2024 Street Improvement Program
Objective:
Provide the Board an update on the 2024 Street Improvement Program funded by the
1A Tax Initiative.
Present Situation:
In 2014, the citizens of Estes Park passed Ballot Issue 1A with a portion of the
proceeds of this tax going towards street improvement in the Town of Estes Park.
A goal was set to raise the system-wide Pavement Condition Index (PCI) to
above 70 by the end of the term of the tax in 2024.
The Public Works Department has evaluated to impact that the projected 1A tax
revenue would have on the system-wide PCI through the year 2024.
The Public Works Department has confirmed that the projected revenue
generated by the 1A Sales Tax is likely adequate to raise the system-wide PCI to
about 70 by the year 2024 (barring any major escalation in construction materials
& labor costs).
Proposal:
The 2024 Street Improvement Program proposes a yearly allocation of funds as follows:
$200,000 - Personnel, equipment, etc.
$124,150 - 10% Contingency
$1,117,350 - Budgeted construction expense
The yearly budgeted construction expense would be further broken down as follows:
$650,000 - Structural repairs
$467,350 - Pavement sealing and contracted patching
Page 2 of 2
For 2016, the proposed spending is:
$3,000,000 - Rehabilitation of 1 mile of Dry Gulch Road
$250,000 - Crack Sealing for 59 miles of Town streets
$300,000 - Seal Coating 5 miles of Town streets
$350,000 - Hot Mix Asphalt overlay on 0.9 miles of Town Streets
Advantages:
Implementation of this plan will result in improved road conditions throughout
Town, leading to higher citizen and guest satisfaction.
This plan includes extensive preventive maintenance, which will impact a larger
percentage of the roads in Town as opposed to only focusing only on major
projects.
The entire road system is predicted to have an average PCI rating above 70 by
the end of this program.
Disadvantages:
Increased construction during the course of the program will produce detours and
delays for motorists during the construction periods.
We estimate 16 miles of road in Town will still have a PCI rating below 70 by
2024.
Action Recommended:
Review the 2024 Street Improvement Program. Provide comment and direction on the
allocation of funds outlined in the plan.
Budget:
This program is entirely funded through Special Revenue Fund 260, the Street
Improvement Fund.
Level of Public Interest
The known level of public interest in this item is high.
Sample Motion:
No motion for action is required at this Study Session.
Attachments:
1. 2024 Street Improvement Program slideshow.
Town of Estes Park 2024
Street Improvement
Program
Town of Estes Park Street Improvement
Program
Develop and implement a street
improvement program to raise
the overall Pavement Condition
Index (PCI) of the Town of Estes
Park to a value of 70 by the
year 2024
Estes Park Streets
System Overview
2012 PCI Rating -69
2016 PCI Rating -65
Estes Park Streets System Overview
2008 PCI Rating -81
Annual Budget
2016 projected revenue -$1,441,500 Million
$200,000 per year for personnel, equipment, etc.
$124,150 per year for a 10% contingency
$1,117,350 per year total budgeted construction
expense
$650,000 per year for Structural Repairs
$467,350 per year for Pavement Sealing and
Contracted Patching
Structural Repairs
Overlay
Mill and Overlay
Reconstruction
In-Place Recycling
Pavement Sealing and Patching
Spot Treatments and Patching
Crack Sealing
Contracted Patching
Full Surface Sealing
Chip Seal
Slurry Seal
Cape Seal
PAVER Conclusions
The 1A sales tax revenue is sufficient to
raise the system-wide PCI above 70 by 2024
Reach System-Wide PCI of 70
64
66
68
70
72
74
76
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024PCI Weighted AverageYear
Annual Condition Plot (Area Weighted Average)
PAVER Conclusions
The 1A sales tax revenue is sufficient to
raise the system-wide PCI above 70 by 2024
Increasing the system-wide PCI to above 70
also increases the number of “Good”
streets and decreases the number of “Poor”
streets
Condition Distribution 2015
Very Poor (0-29)
3%Poor (30-54)
22%
Fair (55-69)
31%
Good (70-100)
44%
2015 System Average –65
Low –21.1
High -100
Condition Distribution 2024
Very Poor (0-29)
0%
Poor (30-54)
15%
Fair (55-69)
13%
Good (70-100)
72%
2024 System Average –73.7
Low –30.3
High -100
2016 Projects
Dry Gulch Road Rehabilitation
Out to Bid with Bid Opening 2/25/16
Crack Seal
Crack sealing Entire System
Out to Bid with Bid Opening 3/1/16
Chip Seal
Chip Sealing 5 Miles of Roads in 2016
Overlay and Contracted Patching
Overlay an Additional 0.9 Miles of Roads in 2016
2016 Projects
Overlays
Lexington Lane
Village Green Lane
Chip Seals
Southern part of Town along Highway 7
Avoid Dry Gulch construction
Potential
2016 Projects
Potential
2017 Projects
Potential
2018 Projects
Potential
2019 Projects
Potential
2020 Projects
Potential
2021 Projects
Potential
2022 Projects
Potential
2023 Projects
Potential
2024 Projects
Disclaimer
Projects can change based on many different factors including
Nearby Construction
Utilities Work
Unforeseen Damage to Road
New Techniques
Natural Disasters
Etc.
Thank You!
March 8, 2016
Review of Custom Questions for
Biennial Survey
Discussion of Utility Metering
Infrastructure
March 22, 2016
Status Report on Capital Improvement
Plan Process
May 10, 2016
CIRSA Board Liability Training
June 14, 2016
Discussion of Town Hydrology Study
and Implications
Items Approved – Unscheduled:
(Items are not in order of priority)
Discussion of Annexation Philosophy
Work Plan for Code Changes
Discussion of Impact Fees and Other
Funding Options to Support Housing
Goals
Fish Hatchery Property Discussion
Briefing and Discussion of US 34
Rebuild Project with CDOT
Special Session – New Board
Orientation
Discuss the Role of Town Government
in Economic Development as it
Relates to the Estes Valley EDC and
Other Organizations
Briefing on Storm Drainage and Flood
Management Issues and Management
Options. Discussion of Storm Water
Utility.
Update on Environmental Assessment
NEPA Process Draft Concerning the
Loop
How the Board Handles Off Cycle
Requests for Funding From Outside
Organizations
Follow Up on Broadband Issues
Schedule for Personnel Policies
Study Session Items for Board
Consideration:
Review Proposed Draft of the Sign
Code
Future Town Board Study Session Agenda Items
February 23, 2016