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Home My WebLink AboutPACKET Town Board Study Session 2016-09-27 Tuesday, September 27, 2016 TOWN BOARD 4:45 p.m. – 6:40 p.m. STUDY SESSION Rooms 202/203 4:45 p.m. Dinner. 5:00 p.m. Annexation Philosophy and Policy. (Town Administrator Lancaster) 5:45 p.m. 2017 Strategic Plan and Map. (Town Administrator Lancaster) 6:20 p.m. Trustee & Administrator Comments & Questions. 6:30 p.m. Future Study Session Agenda Items. (Board Discussion) 6:40 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 4:30 p.m. AGENDA 1 2 TOWN ADMINISTRATOR Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Randy Hunt, Community Development Director Date: September 27th, 2017 RE: Annexation Philosophy and Policy Objective: Have a board discussion about annexations and the potential benefits to a formal policy on annexations. Present Situation: The Town currently has no formal policy or position on annexations Many communities have an articulated policy expressing the governing bodies philosophy toward potential annexations. Items to consider include: Potential revenue to the Town  Cost of providing service to the area.  How to deal with enclaves  Requiring annexation as a condition of development approval  Requirements for annexed areas to come up to town infrastructure standards, including how to pay for these upgrades. Proposal: None – discussion only Advantages: n/a – discussion only Disadvantages: n/a – discussion only Action Recommended: n/a – discussion only Budget: n/a – discussion only Level of Public Interest Moderate 3 4 TOWN ADMINISTRATOR Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Date: September 27th, 2017 RE: 2017 Strategic Plan and Map Objective: Board discussion and finalization of the Board’s strategic plan for 2017 Present Situation:  Each year the Board of Trustees updates its strategic plan, including the strategic outcomes, goals and one year objectives. The Town Board developed this years plan in a board retreat in June, with follow up on revised items in July. At this meeting the full strategic plan and strategy map with all the revisions developed earlier by the Board will be presented for any final board comments or changes prior to including the plan with the proposed 2017 budget. The 2017 budget was prepared with this plan as a template for prioritization. Proposal:  That the Board review the plan and, if acceptable, direct staff to bring the plan forward for formal adoption by the Board. Advantages:  Having an adopted strategic plan focuses the Towns efforts on the priority Ends of the governing body.  Provides guidance to staff to prioritize implementation and program efforts  Communicates to the public the priorities of the Elected Board of Trustees. Disadvantages:  none Action Recommended: n/a – discussion only Budget: n/a – discussion only Level of Public Interest High 5 6 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)a. We will work to make Town codes and regulations more user‐friendlyand easier to understand and use, while ensuring they are effective and enforceable and support development. 1.Revise the sign code to be simpler and easier to understand while retaining thebasic intent.b. We will encourage optimal use of the PRPA/Town fiber infrastructure.2. Decide on options and next steps for implementation to to provide increasebroadband accessc. We will operate in a manner that provides a business friendlyenvironment.3. Complete the broadband engineering studyd. The Town will encourage events, activities and development thatenhance a year round economy.4. Complete Downtown Neighborhood Plan and develop implementation options inpartnership with the downtown residents and businesses. (e.g. BID, DDA, URA, etc.)5. Serve a supportive role in the formation and operation of a Creative Arts District.6. Continue to participate in local, regional, and state economic development.7. The Board will define what products they desire from the EDC8. Define the role of Town government in economic development as it relates to theEstes Park EDC and other organizations.a. We will provide safe access for users to the trail system.1.Repair Fish Creek Trail damaged during the floodb. We will continue to develop connectivity of trails in the Estes Valley inpartnership with other local entities as described in the Estes Valley Trails Master Plan2. Pursue funding opportunities for construction of the Fall River Trail.c. We will continue to address parking options throughout the Town. 3.Start planning for the use of the Trails Special Revenue Fund formed by Ballot Issue1A sales tax revenue.d. We will develop plans and build the financial strength for redundantraw water sources to our water treatment plants. 4. Repair Fish Creek Trail damaged during the floode. We will complete stall replacements at the Fairgrounds5. Complete construction of phase 1 of the Visitor Center Transit Facility ParkingStructure.6. Pursue funding for future phases of the Visitor Center Transit Facility ParkingStructure.7. Pursue funding for additional parking8. Develop an overall parking strategy plan9. Define and consider implementation of a paid parking programTown of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION: The Town of Estes Park will enhance our position as a premier mountain community.MISSION: The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.1Robust Economy ‐ We have a diverse, healthy year‐round economy.e. The Town will participate as a partner in local, regional and stateeconomic development efforts.2Infrastructure ‐ We have reliable, efficient and up‐to‐date infrastructure serving our residents, businesses and guests.2017 Draft 1Strategic Plan7 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION: The Town of Estes Park will enhance our position as a premier mountain community.MISSION: The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.10. Develop and adopt a policy on Town installation of empty conduit with otherTown projects.11. Consider implementation of the Storm Water master plan and formation of astorm water utility12. Revise Master plan for Events Complex13. Develop a facilities needs assessment for equipment and other storage, includingthe museum collections and police evidence. 14. Replace the Mobile Stage15. Develop a plan and proposal for replacement and repair of security camera system16. Prioritize infrastructure needs and projectsa. The Events Complex meets the 2013 CH Johnson pro‐forma financialprojections.1. Re examine the findings and assumptions in the Johnson pro‐forma projectionsb. We will explore options for the future ownership and operation of theConference center2. Develop policy on the support and subsidy for special events4a. We will improve the quality of the environment.1.Participate as a partner in the County's regional wasteshed planning.b. We will implement projects and policies which promote sustainability.2. We will prioritize and pursue projects and funding to reduce flood risk and floodinsurance costs for the property owners and businesses of the Estes Valleyc. We will maintain safe and healthy environments on Town‐ownedproperties. 3. Work to restore the streams damaged by the flood and redefine the floodplainswithin Town boundaries. d. We will investigate alternative technologies for recycling and wastemanagement.Public Safety, Health and Environment ‐ Estes Park is a safe place to live, work, and visit within our extraordinary natural environmentExceptional Guest Services ‐ We are a preferred Colorado mountain destination providing an exceptional guest experience. 32017 Draft 1Strategic Plan8 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION: The Town of Estes Park will enhance our position as a premier mountain community.MISSION: The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.We will work in partnership with the Estes Valley Watershed Coalition, to restore stream corridors damaged by the 2013 flood and to implement resiliency projects to protect streams and property from future flooding. (This was originally a one year objective, but it seems more long term and overarching, so I suggest changing it to a 5 year goal? )a. We will serve as a catalyst to develop available housing solutions forunderserved segments of our community1. We will work with the Estes Valley Recreation and Parks District to integrate theSenior Center into the new Community Center b. We will continue to work with the Estes Valley Recreation and ParksDistrict and the other partners, to develop and build the multi‐generational Community Center, including the Senior Center.2. We will plan and implement the celebration of the 100th Anniversary of the Town.c. We will work to make Town codes and regulations more user‐friendlyand easier to understand, while ensuring they are effective, enforceable and support reasonable development. 2. Define housing needs and identify potential plans for action. Develop a strategy foraddressing seasonal workforce housing demands.3. Develop and adopt appropriate code changes to encourage housing development4. Revise the sign code to be simpler and easier to understand while retaining thebasic intent.5. Request that the Board of Appeals complete a review and make recommendationson procedures for processing permits and operations of the building department6. Develop philosophy and policy on funding support to outside entities7. Explore the formation of a Family Advisory Board1. Implement an enterprise wide document management systemOutstanding Community Services ‐ Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play, with housing available for all segments in our community. 5Governmental Services and 62017 Draft 1Strategic Plan9 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION: The Town of Estes Park will enhance our position as a premier mountain community.MISSION: The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.a. We will maintain a well‐trained and educated town staff.b. We will provide adequate funding for staffing needed to provide theappropriate level of services to our citizens and guests.c. We will conduct a citizen survey biennially to measure ourperformance and citizen preferences.a. We will continue to manage traffic congestion throughout the Town.1. Develop a 2040 multi‐modal Transportation Master Plan2. Create prioritized lists of sidewalk, bike lanes and trail connectivity projects3. Continue preventative maintenance activities on Town roads, as adequate fundsbecome available. 4. Include bike/pedestrian lanes wherever possible along with the streetimprovements.5. Investigate the costs and opportunities of expanding transit services year round.6. Develop a wayfinding signage plan for the downtown neigborhood, coordinatedwith the Downtown Neighborhood Plan.a. Continue to evaluate financial policies that provide adequate fundbalances and reserves. 1. Develop and adopt a financial reserve policy, including consideration of an overallreserve and minimum/maximum levelsImplement the capital planning process and capital plan for infrastructure 2. Explore areas for enhancing Town revenue8Town Financial Health ‐ We maintain a strong and sustainable financial condition, balancing b. We will ensure Town Finances are strong with adequate fund balanceand sustainable reserves. (this may be redundant, now that there is a key Transportation ‐ We have safe, efficient and well maintained multi‐modal transportation systems for pedestrians, vehicles and transit.7b. The street rehabilitation efforts will result in an average pavementcondition index of 70 or above for the Town street network by 2024.Internal Support ‐ We will provide high‐quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources2017 Draft 1Strategic Plan10 *Outcome areas, Goals and Objectives are not listed in any priority orderKEY OUTCOME AREASGOALS (5‐7 YEARS)2017 BOARD OBJECTIVES (1 year time frame)Town of Estes Park 2017 Strategic Plan: Vision, Mission and Goals* VISION: The Town of Estes Park will enhance our position as a premier mountain community.MISSION: The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests and employees, while being good stewards of public resources and our natural setting.Draft 1 expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies.outcome area that says basically the same thing?)2017 Draft 1Strategic Plan11 12 October 11, 2016 How to do evaluations of the Town Attorney and the Municipal Judge. Public access to Trustee e-mails. October 25, 2016 Discussion of Regional Hydrology Study. November 8, 2016 Discussion of Home Rule Briefing on storm drainage and flood management issues and management options. Discussion of Storm Water Utility. December 13, 2016 Visit from Sam Mamet - CML Items Approved - Unscheduled: (Items are not in order of priority) Discussion of Town policy prohibiting marijuana dispensaries. Review the proposed draft of the revised Sign Code. Short update on the Downtown Neighborhood plan. Discussion of Home Rule. Discuss the role of Town Government in economic development as it relates to the Estes Valley EDC and other organizations. Broad Band issues. Discussion of how to better involve and reach out to the Hispanic members of the community. Revision of Stanley Historic District Agreement. Study Session Items for Board Consideration: Future Town Board Study Session Agenda Items September 13, 2016 13