Loading...
HomeMy WebLinkAboutPACKET Joint Town Board and County Commissioners 2016-04-12 TOWN OF ESTES PARK BOARD OF TRUSTEES AND LARIMER COUNTY COMMISSIONERS Tuesday, April 12, 2016 4:00 p.m. Town Board Room The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. ACTION ITEM: 1. VACATION HOME 9 OR MORE GUESTS TASK FORCE APPOINTMENTS. Terry Gilbert. NOTE: The Town Board and County Commissioners reserve the right to consider other appropriate items not available at the time the agenda was prepared. COMMUNITY DEVELOPMENT DIVISION Building Dept, Planning Dept, Code Compliance, & Rural Lands DIRECTOR’S OFFICE Post Office Box 1190 Fort Collins, Colorado 80522-1190 (970) 305-1544 FAX (970) 498-7711 TO: Board of County Commissioners Town of Estes Park Trustees 6 April 2016 FROM: COL Robert “Terry” Gilbert (ret.), AICP Director SUBJECT: Vacation Rental Task Force Selection At the 2 February 2016 Joint Work Session, between the Board of County Commissioners, Town Trustees, and the Estes Valley Planning Commission, I was asked to develop the Scope of Work and Timeline for a Vacation Rental Task Force. The Task Force is charged with developing recommendations, concerning vacation rentals that will accommodate 9 or more individuals. Both Boards set mid-November 2016 as the approximate time for the final public hearing on the Task Force recommendations and possible Development Code amendments. The Scope of Work and Timeline were developed with the mid-November date as a completion date. The Board of County Commissioners and the Town Trustees approved the Scope of Work & Timeline on 16 February and 23 February, respectively. There were two changes made by the Boards: the first was to add a task force member from the Association of Responsible Development (ARD) and the second was to have a task force member selected by the property managers. The Task Force will be made up of 15 members, not counting myself. The membership is made up of two primary categories: 1. Individuals (8 members) approved by the Town Trustees and Board of County Commissioners: a. 3 home owners, within the town limits, living near or close to a vacation rental, b. 3 home owners, within the unincorporated area of the Estes Valley Planning Area, living near or close to a vacation rental, c. 1 vacation rental owner, with a vacation rental in the town limits, d. 1 vacation rental owner, with a vacation rental within the unincorporated area of the Estes Valley Planning Area. 2. Organizations (7). Each organization will select a representative to be on the Task Force. A list of 8 individual task force members will be recommended, to both the Town Trustees and Board of County Commissioners, on 12 April 2016. The actual list of recommended individuals will be provided at the meeting. Everyone being recommended has been interviewed and are well qualified to be on the Task Force. However, none of the individuals know whether they are being recommended for a position on the Task Force. The 12 April meeting will be a teleconference between the Board of County Commissioners, located in the County Courthouse, and the Town Trustees, located in the Town Hall. The approved scope of work/timeline, which includes the breakdown of Task Force members, is attached. Estes Valley Vacation Rental Task Force Scope of Work 6 April 2016 RT Gilbert The Task Force is comprised of diverse and balanced perspectives. Its purpose is to agee, to the extent practicable, on the best ways to craft regulations that will significantly mitigate the possible impacts on the neighborhood and community of vacation rentals housing nine or more guests . The question of whether or not to allow this land use will be decided by the Town Trustees and County Commissioners. Date Task Subtask Status Who Notes 2 - 16 Feb - Project Set-Up Terry & Linda 2 - 16 Feb Develop Scope of Work / Schedule / Task Force make up Complete Terry Task Force Make up: 15 members as follows - Unincorp Area - 3 neighbors of existing VRs Incorp Area - 3 neighbors of existing VRs Vacation Rental owner Incorp area - 1 member Vacation Rental owner Unincorp area - 1 member 1 member/Organization: Total of 7 members -- Association of Responsible Development (ARD) -- Estes Area Lodging Association, -- Estes Park Vacation Rentals Owners Association -- Estes Park Board of Realtors, -- Property Management Representative, -- Estes Park Economic Development Corp (EDC), -- Visit Estes Park 16-Feb Brief BOCC on Scope of Work / schedule / Task Force make up Board approved Terry 23-Feb Brief Trustees on Scope of Work / schedule / Task Force make up Trustees approved Terry 26 February, news release, by Town of Estes Park, asking for participants. Deadline for applying is 4 April. 17 Feb to 7 Apr Interview phone calls In process Terry Approximately 60 applicants submitted a letter requesting to be considered for the TF. Initial screening was conducted through email and then followed by phone interview. Early March Contact organizations responsible for appointing a member to participate Sent, only Lodging Assoc has not selected a member Terry Ask appointing organizations to provide representative name and contact info by April 15 11 - 15 April Kick-Off of Task Force Estes Valley Vacation Rental Task Force Scope of Work 6 April 2016 RT Gilbert Date Task Subtask Status Who Notes Wk of 11 April Selection/confirmation of Task Force members BOCC / Trustees Joint worksession scheduled for 12 April 15-Apr Invitation Letters to Participate including: Charter for Task Force charge Meeting Schedule and Topics (Draft) Composition of Task Force (invited) Terry All individuals will be contacted, by phone, following confirmation by elected bodies and followed by a formal letters. All non- selected individuals will receive an email. 25 Apr thru 22 July Task Force Meetings & Issues for Discussion 27-Apr Task Force Kick-Off Meeting A. Introductions B. Develop Ground Rules of Conduct C. Overview of Group's Purpose and Process D. Brainstorm Impacts and Potential Mitigating Factors Terry & Task Force 27 April (Wednesday) is first meeting, with 6 meetings to follow everyother Wednesday, from 1:00 to 5:00. First meeting will be a the Town Hall and all other meetings will be at the museum. 11-May Task Force Meeting #2 A. Confirm List of Impacts to Mitigate B. Mitigation Measures to Protect Neighborhood Character Terry & Task Force Likely to include noise, visual intrusion, parking, traffic, and cap on number of guests 25-May Task Force Meeting #3 A. Continue Mitigation Measures for Neighborhood Character B. Discuss separation of uses C. Discuss updates and enforcement of noise ordinance Terry & Task Force Provide current Development Code residential and lodging minimum and maximum requirements. Consider zoning districts for allowing the use and/or setbacks between uses, etc Wk of 30 May Update brief to BOCC & Trustees Terry Most likely two separate meetings Estes Valley Vacation Rental Task Force Scope of Work 6 April 2016 RT Gilbert Date Task Subtask Status Who Notes 8-Jun Task Force Meeting #4 A. Confirm Alignment on Mitigation Measures for Neighborhood Character B. Begin discussion of Mitigation Measures for Community Impacts C. Discuss limiting number of vacation rentals D. Discuss fairness for other housing and lodging needs Terry & Task Force 22-Jun Task Force Meeting #5 A. Confirm Alignment on Mitigation Measures for Community Impacts B. Begin discussion of VR application review and renewal process C. Discuss submittal and notification requirements D. Discuss review/decision process including appeals Terry & Task Force Information on enforcement procedures will be needed as background. Task Force will not be asked to weigh in on enforcement procedures. 6-Jul Task Force Meeting #6 A. Confirm Alignment on Mitigation Measures for Community Impacts B. Treatment of VRs as residential versus commercial uses, for building codes and pubic facilities (fire, water and sewer) regs C. Discuss brief on Task Force recommendations. Terry, Assessor Rep, Cnty Bld Dept, Estes Bld Dept, Health Dept, Task Force Need Building Officials, Fire Chief, and Health rep to provide information and attend first part of the meeting. Current requirements to be presented by guests. Wk of 11 July Update brief to BOCC & Trustees Terry Most likely two separate meetings 11 - 29 July Compile Task Force Report 20-Jul Task Force Meeting #7 A. Review Draft Findings Narrative B. Refine Recommendations Terry & Task Force Estes Valley Vacation Rental Task Force Scope of Work 6 April 2016 RT Gilbert Date Task Subtask Status Who Notes Mid-Late July Public Information Mtg ?Terry & Task Force Present Draft Findings of Task Force and seek public input July Draft Report on Findings of the Task Force Terry Late July Task Force Meeting #8 A. Review Public Input B. Refine Recommendations (if needed) C. Discuss code architecture to implement findings Terry & Task Force 8 - 24 Aug Final Report & Draft Amendments Terry & Estes Park Staff Wk of 29 Aug or Wk of 6 Sept Final Joint BOCC/ Trustee/ EVPC Worksession Terry, Estes Park Staff, & Task Force Briefing on Final Task Force Report & Draft Amendments. 18-Oct Estes Valley Planning Commission Estes Park Staff & Terry Consider amendments to Development Code and make recommentation to Trustees and BOCC Wk of 14 Nov Trustee / BOCC Final Decision Final action on amendments to Development Code Estes Park Staff & Terry Could be joint or individual meetings. Recommend back to back meetings (with both boards present): Trustees open the Public Hearing, public input is received, the Trustees close the public input, Trustees discuss and make a decision, then Trustees close the meeting. BOCC then opens public meeting, but do not receive additional public comments. BOCC discuss and make a decision.