HomeMy WebLinkAboutPACKET Town Board 2017-08-22The Mission of the Town of Estes Park is to provide high‐quality, reliable
services for the benefit of our citizens, guests, and employees, while
being good stewards of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town
services, programs, and activities and special communication arrangements for persons
with disabilities. Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, August 22, 2017
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. CONSENT AGENDA:
1. Town Board Minutes dated August 8, 2017.
2. Bills.
3.Committee Minutes:
A. Public Safety, Utilities and Public Works Committee Minutes dated July 27,
2017.
1. Emergency Communications Center 4
th Console Project, Xybix Systems
Inc., $11,928.83 – Unbudgeted 1A Funds.
2. Repair & Replacement of AM Emergency Radio Antenna, Information
Station Specialists, Inc., not to exceed $5,000 – Unbudgeted 1A funds.
Prepared 08/11/17
1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
4. Parks Advisory Board Minutes dated July 20, 2017 (acknowledgment only).
5. Estes Valley Planning Commission Special Meeting Minutes dated June 30, 2017
and Estes Valley Planning Commission Minutes dated July 18, 2017
(acknowledgement only).
6. Family Advisory Board Appointments:
Susan Strom replacing Jessica McGee, term expiring on March 31, 2019.
Maria Jimenez, term expiring on March 31, 2018.
7. Transportation Advisory Board Appointment.
Claudine Perrault replacing Gregg Rounds term expiring on March 31, 2018.
2. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. CONSENT ITEMS:
A. SUBDIVISION FINAL PLAT – ESTES PARK RESORT; LOT 1, LAKE ESTES
2ND ADDITION, 1700 BIG THOMPSON AVENUE. Application continued to
September 26, 2017.
B. ORDINANCE #21-17 AMENDMENT TO THE ESTES VALLEY
DEVELOPMENT CODE REGARDING ADMINISTRATION OF THE “COMDEV
RECOMMENDED PLANT LIST” – FORMERLY THE “PREFERRED
PLANTING LIST”. Item continued to September 26, 2017.
2. ACTION ITEMS:
A. KEARNEY MINOR SUBDIVISION; METES & BOUNDS PARCEL; 1360
BROOK DRIVE; KEARNEY & SONS EXCAVATING/OWNER. Planner
Gonzalez.
B. PRELIMINARY AND FINAL CONDOMINIUM MAP; RIVERVIEW PINES II
CONDOMINIUMS; 1150 W ELKHORN AVENUE; FRED KROPP/OWNER.
Planner Gonzales.
3. ACTION ITEMS:
1. 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR). Director
Hudson.
4. ADJOURN.
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Town of Estes Park, Larimer County, Colorado, August 8, 2017
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 8th day of August, 2017.
Present: Todd Jirsa, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Cody Rex Walker
Also Present: Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Recording Secretary Beers
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Walker/Holcomb) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
Wayne Park/County citizen requested a meeting with the Board during a study session
to discuss immigration with the local Immigration Committee. Agreement was reached by
the Board to take a survey and establish a level of interest for attending an immigration
discussion.
John Vernon/County citizen recommended the Board consider joining other municipalities
and move all power received from Platte River Power Authority (PRPA) to 100%
renewable energy.
Mayor Jirsa stated PRPA continues to work on modeling to determine the possibility of
100% renewable energy for the Estes Valley and should be completed Fall 2017.
Tom Kik/County citizen reiterated the need for 100% renewable energy and urged the
Board to research Plains & Eastern Clean Line as a possible temporary solution.
TOWN BOARD COMMENTS DRAFT3
Board of Trustees –August 8, 2017 – Page 2
Trustee Martchink stated the Bicycle Parade would take place on August 9, 2017 from
the Visitor Center to Performance Park. He added the Fire Chief lifted the open burning
restrictions on August 8, 2017. Parks Advisory Board would hold their regular meeting on
August 17, 2017.
Trustee Norris stated the Estes Valley Planning Commission meeting would take place
on August 15, 2017. The next Family Advisory Board meeting would take place
September 7, 2017, documenting services and gaps in services. Trustees Martchink and
Norris would be conducting interviews with three candidates for the Family Advisory
Board and would bring recommendations to the Board on August 22, 2017.
Mayor Pro Tem Koenig stated the Public Safety, Utilities & Public Works Committee
meeting would take place on Thursday, August 10, 2017.
Trustee Nelson attended the Open Lands Board meeting where they discussed
summarizing the Small Grants Program and featured the Community Garden. Larimer
Open Lands has purchased a farm primarily for water rights and a water distribution
system. The farm belongs to Open Lands and is being leased to a farmer. He also
attended the Visit Estes Park Board meeting August 2, 2017.
Trustee Holcomb would be conducting interviews with Trustee Norris for the
Transportation Advisory Board on August 11, 2017. The Transportation Advisory
Board would meet on August 16, 2017.
The League of Women Voters requested the Mayor sign on as a Climate Mayor. The
Mayor stated he would consider signing after receiving information and direction provided
in the PRPA study on 100% renewable energy.
TOWN ADMINISTRATOR REPORT.
The Town has been successful in securing Charge Ahead Colorado grant funds to install
two new electric vehicle charging stations at the parking garage.
1. CONSENT AGENDA:
1. Town Board Minutes dated July 25, 2017 and Town Board Study Session dated
July 25, 2017 and Strategic Planning Session dated July 6, 2017.
2.Bills.
3.Committee Minutes:
a.Community Development/Community Services Committee Minutes dated
July 27, 2017.
i. Revised Policy #402 Community Development Fee Waiver.
4. Family Advisory Board Minutes dated July 6, 2017 (acknowledgement only).DRAFT4
Board of Trustees –August 8, 2017 – Page 3
It was moved and seconded (Walker/Holcomb) to approve the Consent Agenda
Items, and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS: (Outside Entities)
1. ROCKY MOUNTAIN NATIONAL PARK UPDATE.
Superintendent Sidles stated the Pavement Preservation Program began
summer of 2017 and includes work to Trail Ridge Road, Lumpy Ridge parking
lot, Moraine Park Campground, Hollowell Park, and Glacier Basin Campground.
Staff would release an environmental assessment for Fall River entrance
alternatives and would be taking comments from the public through August 14,
2017. On August 28, 2017, the Senior Pass (62+ years) cost would increase to
$80 for a lifetime pass. Visitation to the Park is up while staffing levels are down
due to a hiring freeze on a national level. Upcoming fee free days for the Park
include August 25, 2017 and September 30, 2017. PAO Patterson stated Park
visitation at the end of June was up 2% for the year and for the month of June
visitation was up 5.7%, which equates to a 37.6% increase from June 2014. Staff
continues to address congestion issues at the Alpine Visitor Center which has
become a safety issue. PAO Patterson provided behavioral highlights which staff
continues to address, including illegal camp fires, lack of distance between
wildlife, no dogs on trails, and designated/prohibited parking areas. Staff would
implement a Pledge to Protect Rocky Mountain National Park campaign to
increase awareness on how to protect the Park’s natural beauty. An
Interdisciplinary team was introduced in 2017 to determine the outcome of
implementing the Visitor Use Management program. Staff would hire a planner
to focus on a long-term visitor use strategy and to gather information and monitor
actions taken. The most urgent needs in the Park would be staffing, followed by
the Visitor Use Plan.
Mayor Jirsa stated Superintendent Sidles would attend the Mayor’s Chat on
October 6, 2017 at Latitude 105.
2. DRAFT STORMWATER MASTER PLAN REPORT.
Anderson Consulting Engineers, Inc. provided a report on the progress of the
Estes Valley Stormwater Master Plan (SMDP) and reviewed a presentation by
Headwater Corporation on the Stormwater Utility Feasibility Study. The plan
would be introduced in two phases; Phase I – Stormwater Master Plan and;
Phase II – Stormwater Utility Feasibility Study & Implementation. Highlights of
the presentation included purpose of a plan, inventory and evaluation of existing
facilities, potential improvements, organizational options, examples of
stormwater entities, and financing and funding options. Staff would not be limited
if the county does not proceed with stormwater. The timeframe for a plan would
be approximately a 20 to 30-year planning program incorporating recent events
and a timeline for projects generating funding over a period of time.
Reprioritization can occur at any time to re-evaluate the course of the overall
plan.DRAFT5
Board of Trustees –August 8, 2017 – Page 4
Board comments have been summarized: what are the costs and benefits;
recommend a priority list which includes a summary of improvements grouped
into projects with pros and cons; and collaborate with the county on stormwater
discussion.
4. ACTION ITEMS:
1. POLICY #671 TOWN FUNDING OF OUTSIDE ENTITIES. Assistant Town
Administrator Machalek requested Board approval of a policy which would
govern funding for outside entities. The Town currently funds outside entities
through the Community Service Grants program by means of intergovernmental
agreements and the budget process. Staff developed Policy #671 incorporating
changes from the Board Study Session on July 25, 2017. There have been three
changes, including the reporting requirement for entities receiving Base funding
or Community Initiative funding; criteria for Community Initiative funding eligibility
changed to include any entity or group serving the Estes Valley; and in-kind event
sponsorship. Changes to the policy would eliminate and replace the Community
Service Grants program. Staff would contact current and future applicants during
the application process to inform them of the changes to the policy. It was moved
and seconded (Holcomb/Koenig) to approve Policy #671, and it passed
unanimously.
Tim Macklemore M.D/Town citizen thanked staff for their efforts in developing
the new policy and voiced his support for its approval. He also spoke on behalf
of Dakota Haken/Executive Director of Crisis Advocates of the Estes Valley. Jill
Lancaster/Town citizen stated her support of the policy changes and voiced
concern for non-profit funding which was removed from the Community Initiatives
section.
2. FEE WAIVER REQUEST – ESTES VALLEY FIRE PROTECTION DISTRICT
FOR NEW TRAINING FACILITY. The Estes Valley Fire Protection District
requested a fee waiver of the building permit and plan review fees for a new
training facility in the amount of $4,210.63. Director Hunt stated the fiscal impact
to the department would be less than 2% and the Fire District meets the policy
criteria for waiving fees as a public entity for public purpose, public safety and
fire safety. It was moved and seconded (Nelson/Holcomb) to approve the fee
waiver request in the amount of $4,210.63, and it passed unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 8:34 p.m.
Todd Jirsa, Mayor
Bunny Victoria Beers, Recording Secretary DRAFT6
Town of Estes Park, Larimer County, Colorado, August 10, 2017
Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES &
PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in the Town Hall in said Town of Estes
Park on the 10th day of August 2017.
Committee: Chair Koenig, Trustees Martchink and Nelson
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Police Chief Kufeld, Captains Pass & Rose,
Directors Bergsten and Muhonen and Recording Secretary
Beers
Absent: None
Chair Koenig called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
None.
PUBLIC SAFETY
Emergency Communications Center 4th Console Project.
An increase in staffing and activity has generated the need for an additional console in
the Emergency Communications Center. Staff requested an amendment to the 2017 1A
Emergency Management budget to purchase accessory equipment for the installation of
a 4th console from Xybix Systems Inc., not to exceed $11,928.83. Captain Rose added
standards across the country have established four consoles are more effective when
there are eight dispatchers. The larger area would serve as a training station for new
employees and a potential call center in the event of an emergency situation. The
Committee recommended the Emergency Communications Center 4th Console
Project be included as a Consent Item at the August 22, 2017 Town Board
meeting.
Repair & Replacement of AM Emergency Radio Antenna.
In July 2017, an AM radio ceased to broadcast a signal for the Estes Park area to AM
radio listeners while internet transmittal remained unaffected. Staff investigated the
issue determining wind likely caused the antenna damage. Staff requested allocating
2017 1A Emergency Management budget funds for the replacement of the antenna at a
cost of $2,804.60 with Station Specialists, a contractor out of Denver. Further
discussion revealed the antenna was replaced in 2015. The Committee recommended
adding a contingency of up to $5,000 for the repair and replacement of the antenna with
equipment that could handle high wind. The Committee recommended the Repair &
Replacement of AM Emergency Radio Antenna not to exceed $5,000 be included
as a Consent Item at the August 22, 2017 Town Board meeting.
REPORTS (Information Only).
Reports provided for informational purposes and made a part of the proceedings.
Municipal Court Mid-Year Report.
MISCELLANEOUS.
Director Muhonen discussed bringing designs for upcoming projects to the Board or the
Committee. The Committee agreed review of designs should occur during Board
meetings to allow public comment and feedback. DRAFT7
Public Safety, Utilities & Public Works Committee – August 10, 2017 – Page 2
There being no further business, Chair Koenig adjourned the meeting at 8:16 a.m.
Bunny Victoria Beers, Recording Secretary DRAFT8
Town of Estes Park, Larimer County, Colorado, July 20, 2017
Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in the Executive Board Room of the Estes Park
Events Center on the 20th day of July, 2017.
Prese Carlie Bangs
Terry Rustin
Celine Lebeau
Merle Moore
Vicki Papineau
Also
Present: Craig Soderberg, Estes Arts District
Greg Muhonen, Director of Public Works
Brian Berg, Parks Division Supervisor
Kevin McEachern, Operations Manager
Karen Thompson, Community Development Executive Assistant
Patrick Martchink, Town Board Liaison
Absent: Ronna Boles, Dewain Lockwood
Chair Lebeau called the meeting to order at 8:30 a.m.
PUBLIC COMMENT
Craig Soderberg provided an Estes Arts District (EAD) update. He stated the First
Friday Art Groove is held from 5-8 p.m., and they are trying to get galleries and
participants to use the networking they have in place. They are promoting art as an
economic driver and wanting retailers to collaborate. A map of this event is on the
website.
The Dick Orleans music festival was in June, and one of the goals from that event is to
encourage performers and musicians to see how they can be part of the community.
Snowy Grass is coming this Saturday to Baldwin Park. The kids’ program starts at 10am
and performances will be from 11am-5pm. EAD and Partners for Commerce are
collaborating on a regular event that replaces Business After Hours on the third
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Parks Advisory Board – July 20, 2017 – Page 2
Thursday of each month, and will be held at The Barrel this month. Soderberg stated
there is a sculpture map on the EAD website.
Member Papineau would like the Arts District to give some of their printed maps to the
Visitor Center. Co-Chair Moore would like to see a link to the Arts District on the Town
website. Soderberg will contact Megan Van Hoozer to request the link be added to the
PAB web page. The EAD is also working with the gallery in Allenspark to let people
know it’s more than just Estes.
GENERAL BUSINESS
It was moved and seconded (Papineau/Bangs) to approve the June 15, 2017 meeting
minutes and the motion passed unanimously.
DOWNTOWN LOOP UPDATE – Corey Lang
The Finding of No Significant Impact (FONSI) has been received. The acquisition and
Right-of-Way phase of the Downtown Loop project has begun and CDOT is initiating
conversations with the seven affected property owners. The design phase of this project
has reached 30% completion. Lang brought maps to the meeting for the Board to
review. Comments included, but were not limited to:
- An additional pedestrian crossing will be placed on Moraine near the Davis parking
lot.
- The existing Riverwalk by Baldwin Park will remain, and will tie into new sidewalk.
- The small parking area directly south of the Post Office would be replaced with a
picnic and plaza area.
- Sidewalk will be widened to 10 feet beside Post Office parking lot.
- There is the possibility of a pedestrian bridge at Ivy Street.
- In moving plaza area between Baldwin Park and the Post Office, they would
transplant what they could and also recycle existing materials and put them in the
new location.
- Member Bangs stated it would be nice to see some splash pads in that area –
possibly near the playground, and recommended the group visit the new river area
in Lyons, paying special attention to the family-friendly areas. She is hesitant to
remove the playground area near the restrooms at the confluence. Something
“extra” at Baldwin Park directed toward kids and families would be beneficial to
community sentiment.
- There was discussion about the natural areas that are existing, and whether or not
to remove or manicure them. Additional seating in the natural areas would be nice.
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Parks Advisory Board – July 20, 2017 – Page 3
- A member suggested moving the pedestrian crossing by the existing restrooms
closer to Elkhorn.
- There was discussion about shuttle stops along the new Riverside Drive and the
potential of making a shuttle stop near Picadilly Square to benefit those businesses
and the Tramway.
- Director Muhonen stated ideas would be welcomed regarding a streetscape
opportunity at the southwest corner of Elkhorn and Riverside. There will be some
parallel parking along Moraine Ave heading out of town.
- Member Papineau would like to see the children’s park area expanded to include
picnic tables.
- Soderberg stated signage and art can go together near the roundabout and in
children’s areas. There are several communities that merge wayfinding and art
(Salida did it). Director Muhonen requested that Soderberg talk to the Downtown
Plan people about that idea.
- Member Moore recommended making sure there is electrical conduit placed in those
areas for future use.
- Trustee Liaison Martchink would like to see continuity in the railings. Also using the
same colors/materials as the parking garage; using the same type of planters,
seating areas, etc. to keep the continuity.
PARKS DIVISION UPDATE
Supervisor Berg stated the Parks crew is finishing up the Knoll-Willows property;
including closing access to the user-created trails by placing dead wood there.
All is on track for the August 5 (80517) grand opening. A large 45-sq. ft. centennial logo
will be stenciled on the grass at Bond Park.
Veteran’s Monument shelter update: The Sanitation District needs to do some work
under the river this fall so the Parks Department will not be doing any work there until
that has been completed.
There was discussion regarding the existing picnic shelter near the highway, and
whether or not it would be worth moving across the river. Comments included asking a
civic organization to fund a new shelter; not enough room to have a full park, but two
shelters would be great; suggested to tie in the shelter design with the shelter at Bond
Park.
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Parks Advisory Board – July 20, 2017 – Page 4
Supervisor Berg stated he was hoping more would have been done with the bank
stabilization project across the river from the Visitor Center.
Comments regarding sidewalk art included, but were not limited to: if the process
becomes too cumbersome then some creativity will be lost and people won’t contribute;
a three-month process for sidewalk art is too long; revisions may be needed to the
application; the policy had to be rewritten because of multiple “kinks” that prolonged the
process; some additional preliminary information from the applicant would be helpful.
Member Rustin congratulated Director Muhonen on getting the parking garage
completed.
OTHER BUSINESS
None.
With no other business to discuss, Chair LeBeau adjourned the meeting at 10:02 a.m.
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RECORD OF PROCEEDINGS
Estes Valley Planning Commission
July 18, 2017
Board Room, Estes Park Town Hall
Commission: Vice‐Chair Russ Schneider, Commissioners Betty Hull, Steve Murphree, Sharry
White, Bob Leavitt, Robert Foster, one vacant position
Attending: Vice‐Chair Russ Schneider, Commissioners Betty Hull, Steve Murphree, Sharry
White, Bob Leavitt, and Robert Foster
Also Attending: Community Development Director Randy Hunt, Planner Audem Gonzales, Town
Attorney Greg White, Planner Robin Becker, Town Board Liaison Ron Norris, and
Recording Secretary Karen Thompson
Absent:None
Vice‐Chair Schneider called the meeting to order at 1:30 p.m. He explained the purpose of the
Planning Commission.
1.APPROVAL OF AGENDA
It was moved and seconded (White/Hull) to approve the agenda as presented and the motion
passed 6‐0 with one vacancy.
2.PUBLIC COMMENT
None.
3.CONSENT AGENDA
A. Approval of June 20, 2017 Planning Commission meeting minutes.
B. Approval of June 30, 2017 Special Planning Commission meeting minutes.
It was moved and seconded (Murphree/Leavitt) to approve the consent agenda as presented
and the motion passed 5‐0 with one vacancy and Foster abstaining.
4.FERGUSON ONE PRELIMINARY TOWNHOME SUBDIVISION PLAT; LOT 5 & A PORTION OF LOT 6,
BLOCK 13, FERGUSONS SUBDIVISION; 1551 MARYS LAKE ROAD
Staff received a request from the applicant requesting to continue this review to the August 15,
2017 Planning Commission meeting.
It was moved and seconded (Foster/Hull) to continue the Ferguson One Preliminary Townhome
Subdivision Plat to the August Planning Commission meeting and the motion passed 6‐0 with
one vacancy.
5.FERGUSON TWO PRELIMINARY TOWNHOME SUBDIVISION PLAT; LOT 8 & A PORTION OF LOT 7,
BLOCK 13, FERGUSONS SUDIVISION; 1573 MARYS LAKE ROAD
13
RECORD OF PROCEEDINGS
Estes Valley Planning Commission - July 18, 2017 - Page 2
It was moved and seconded (Foster/Hull) to continue the Ferguson Two Preliminary Townhome
Subdivision Plat to the August Planning Commission meeting and the motion passed 6‐0 with
one vacancy.
6.KEARNEY MINOR SUBDIVISION; METES AND BOUNDS PARCEL; 1360 BROOK DRIVE
Planner Gonzales reviewed the staff report. The property is approximately eight acres, zoned I‐1–
Industrial, with a mix of commercial and industrial uses. If the minor subdivision is approved, it
will create two legal lots and one outlot, with the continued industrial/commercial use. Access
will be Brook Drive and Acacia Drive. Planner Gonzales stated landscaping requirements were
reviewed, and it was determined no district landscape buffering was required. The Estes Valley
Development Code (EVDC) requires a sidewalk be installed for Lot 1, which would run along Brook
Drive. The applicant did not place the sidewalk on the preliminary plat. Such sidewalk would
connect other existing sidewalks and tie in to the Fish Creek Trail. Staff has requested a condition
of approval, requesting the sidewalk be installed along the north edge of Lot 1 in the public right‐
of‐way. There were other minor changes needed to the plat, which are also listed as conditions of
approval.
Staff and Commission Discussion
There was brief discussion regarding the floodplain for Fish Creek, and possible environmental
concerns from having an industrial area immediately adjacent to Fish Creek. Director Hunt
explained how landscaping is addressed in the EVDC.
Public Comment
Jes Reetz/applicant representative stated stormwater and drainage is taken into consideration in
the development stage. Mr. Reetz stated the property owner plans to move his existing business
to the upper lot and put the lower lot on the market for sale. Regarding the sidewalk, he stated
the reason they want to delay the sidewalk install is because they do not know where the
sidewalk cuts will need to be when the property is developed, and would rather wait until the
future development plans are submitted to ensure proper installation. Mr. Reetz stated the
applicant would be acceptable to providing cash in lieu of constructing the sidewalk now.
It was moved and seconded (Leavitt/Foster) to recommend approval of the Kearney Preliminary
Minor Subdivision Plat according to findings of fact, including findings and conditions
recommended by staff, with the modification of Condition #2 to also provide an option to allow
the applicant to arrange for an improvement guarantee for the sidewalk construction and the
motion passed 6‐0 with one vacancy.
7.AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE REGARDING OUTDOOR FOOD
VENDORS
Director Hunt requested this item be continued to the August Planning Commission meeting.
14
RECORD OF PROCEEDINGS
Estes Valley Planning Commission - July 18, 2017 - Page 3
It was moved and seconded (White/Hull) to continue the proposed EVDC amendment to the
August Planning Commission meeting, and the motion passed 6‐0 with one vacancy.
8.ELECTION OF OFFICERS
Due to the recent resignation of the Planning Commission Chair (and one other position),
elections are required to fill that position. Vice‐Chair Schneider acknowledged Michael Moon and
Doug Klink, the Commissioners who resigned, for their service to the Estes Valley community.
It was moved and seconded (Hull/Murphree) to nominate and elect Commissioner Schneider for
the position of Chair, and the motion passed 5‐0 with Commissioner Schneider abstaining and
one vacancy.
It was moved and seconded (White/Hull) to nominate and elect Commissioner Leavitt for the
position of Vice‐Chair, and the motion passed 6‐0 with one vacancy.
9.REPORTS
Director Hunt stated the EVDC amendment regarding building height was approved by the Town
Board in June and the County Commission in July.
Town Administrator Lancaster had earlier stated the July 25th Town Board Study Session was to
include a discussion of a property on Dry Gulch. The potential developer has a conflict, so the
discussion has been rescheduled to August 22, 2017.
Director Hunt reported interviews are being conducted for the Senior Planner position. Out of 12
applicants, there are two finalists, who will hopefully be able to come to Estes Park in early
August for second interviews. The hiring date will most likely be early September.
Commissioner White reported there was a fire in a firepit at a vacation rental during the fire ban.
Response from CCO Hardin was quick, and a decision was made to email all vacation home
property owners and property managers, notifying them of the responsibility to notify their
guests of any fire bans or other public information deemed necessary for the safety of the
community.
There being no further business, Chair Schneider adjourned the meeting at 2:02 p.m.
_________________________________
Russ Schneider, Vice‐Chair
__________________________________
Karen Thompson, Recording Secretary
15
16
Family Advisory Board Appointments
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: August 22, 2017
RE: Family Advisory Board Appointments
Objective:
To appoint members to the Family Advisory Board to fill a term vacated by Jessica
McGee expiring on April 15, 2019 and to appoint an additional 1-year term.
Present Situation:
The Town Board approved the formation of the Family Advisory Board at their February
14, 2017 Town Board meeting and appointed 12 members to the Board. Shortly after
the appointments, the Town received a resignation from Jessica McGee because she
was moving outside the Estes Valley. The FAB bylaws provide for the FAB to consist of
no fewer than 10 and no more the 15 members. The FAB unanimously voted to request
two positions be filled on the Board, bringing the total members to 13. The additional
members would provide different perspectives on the issues facing families throughout
the Estes Valley. The Town advertised the positions and received 4 applications.
Interviews were held on August 8 and August 17.
Proposal:
The interview team recommends the appointment of Susan Strom to complete Jessica
McGee’s term expiring April 15, 2019. Ms. Strom has been a long-time resident of the
area; run Mountaintop Preschool prior to the current owners, has an Associate’s degree
in Early Childhood Education, helped to form EVICS, and has a connection with the
Latino community. The team also recommends the appointment of Maria Jimenez to a
term expiring April 15, 2018. Ms. Jimenez has been a member of the community for
approximately 6 years and has recently become an American citizen. She would
represent the Latino community and bring a perspective from a working parent’s
viewpoint.
Advantages:
To fill the open positions on the Board and to bring new perspectives to the current
Board.
Disadvantages:
17
Family Advisory Board Appointments
If the appointments are not made, the positions would remain vacant until the position
can be re-advertised and interviews conducted.
Action Recommended:
To appoint the Board members as listed above.
Budget:
None.
Level of Public Interest
Medium.
Sample Motion:
I move to approve/deny the appointment of Susan Strom to complete Jessica McGee’s
term expiring April 15, 2019 and appoint Maria Jimenez to a term expiring on April 15,
2018.
18
TOWN CLERK Memo
To: Honorable Mayor Jisa
Board of Trustees
Through: Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: August 22, 2017
RE: Transportation Advisory Board Appointment
Objective:
To appoint one member to the Transportation Advisory Board (TAB) due to the
resignation of Gregg Rounds.
Present Situation:
At the June 27, 2017 Town Board meeting, the Board approved the appointment of the
interview team, Trustee Holcomb and Trustee Norris, and requested the Town Clerk’s
office proceed with the advertisement of the open position due to expire on March 31,
2018. The position was advertised and then extend to July 31, 2017 as no applications
were received by the original closing date. At the close of the advertisement, the Town
had received two applications. Interviews were held on August 11, 2017.
Proposal:
The interview team recommends the appointment of Claudine Perrault to complete the
term of Gregg Rounds expiring on March 31, 2018. Ms. Perrault has been a resident of
the community for 12 years and has served as the Estes Valley Library Director during
the same timeframe. The interview team found her well prepared and demonstrated a
clear understanding of the issues the Board continues to discuss.
Advantages:
Filling the position would complete the nine-member committee.
Disadvantages:
If the appointment is not made, the position would remain vacant until the position could
be re-advertised and interviews conducted. The Board has not meet for the past 2
months due to a lack of a quorum.
Action Recommended:
Appointment Claudine Perrault for a term expiring on March 31, 2018.
Budget: None.
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Transportation Advisory Committee Appointment
Level of Public Interest. Low.
Sample Motion:
I move to approve/deny the appointment of Claudine Perrault for a term expiring on
March 31, 2018.
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COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Audem Gonzales, Planner II
Date: August 22, 2017
RE: SUBDIVISION FINAL PLAT – ESTES PARK RESORT; LOT 1, LAKE
ESTES 2nd ADDITION, 1700 BIG THOMPSON AVENUE
Staff is requesting that this item be continued to the September 26, 2017 Town Board
meeting date. There are outstanding elements of the project that need to be completed.
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22
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Randy Hunt, Community Development Director
Date: August 22, 2017
RE: ORDINANCE #21-17: AN ORDINANCE AMENDING THE ESTES
VALLEY DEVELOPMENT CODE REGARDING ADMINISTRATION OF
THE “COMDEV RECOMMENDED PLANT LIST” – FORMERLY THE
“PREFERRED PLANTING LIST”.
Staff requests that this item be continued to your September 26, 2017 Town Board
regular meeting.
We have closure with Parks Advisory Board, Fire District, and staff on incorporating
Firewise guidelines in the Recommended Plant materials. The continuance will allow
final assembly of Fire District materials and minor adjustments in the Code amendment
language.
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24
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Audem Gonzales, Planner II
Date: August 22, 2017
RE: KEARNEY MINOR SUBDIVISION: METES & BOUNDS PARCEL; 1360
BROOK DRIVE; KEARNEY & SONS EXCAVATING/OWNER.
Objective:
Conduct a public hearing and make a determination regarding a Preliminary Minor
Subdivision plat for compliance with the Estes Valley Development Code (EVDC).
Present Situation:
The project area is located at the southwest corner of Brook Drive and Fish Creek
Road. The property is zoned I-1 Restricted Industrial. The area is approximately 8-acres
in size and is developed with industrial/commercial uses.
Proposal:
The proposal entails creating two legal lots and one outlot. The resulting lots will be
approximately 1.7 and 5.6 acres in size with the outlot being 0.07 acres in size. The two
lots will continue to have industrial/commercial uses. Neither lot will be accessed from
Fish Creek Road. Access shall be maintained from Acacia Drive and Brook Drive.
This action item is only for the Preliminary Subdivision Plat map. The Final Subdivision
Plat map is scheduled to be heard by Town Board on September 26th.
Advantages:
Creates an additional industrial lot within the Town of Estes Park
A recommended condition of approval for a sidewalk would expand pedestrian
linkages within the community, especially to the Fish Creek trail.
Disadvantages:
None identified
Action Recommended:
Planning Commission voted and recommended conditional approval (6 in favor, 0
opposed, 1 vacancy) of the Kearney Preliminary Minor Subdivision map application on
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July 18th, 2017. PC recommended conditions of approval for the Preliminary Plat are as
follows:
1. Update Fish Creek alignment with current design plans from the Fish Creek
Road and Trail Infrastructure Project
2. Propose sidewalk design along the north edge of Lot 1 within public right-of-way
3. Label lot and outlot square footage as “gross”
4. Note on proposed Outlot A should read as “public and private utility easement”
Staff also recommends conditional approval of the Kearney Preliminary Minor
Subdivision Plat with the same listed conditions.
Budget:
None.
Level of Public Interest
Low: The Comm. Dev. Dept. has not received any written public comments to date.
Sample Motion:
I move for the approval of the Kearney Preliminary Minor Subdivision with the July 18th
Planning Commission recommended conditions.
Attachments:
Vicinity Map
Preliminary Plat
Full Application: www.estes.org/currentapplications
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BROOKDRBALDPATECTBROOKDRMOUNTAINVIEWCTFISH CREEK RDBROOKCTGRAHAMLNBROOK DRACACIADRFish CreekThis draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as to the accuracy or completeness of the data contained hereon.Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.060120Feet1 in = 108 ft±Town of Estes ParkCommunity DevelopmentVicinity MapKearny Minor Subdivision Preliminary PlatPrinted: 7/12/2017Created By: Audem GonzalesFish Creek RoadAcacia DriveBrook Drive27
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$0..6/*5:%&7&-01.&/528
1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1. MAYOR.
The next order of business will be the public hearing on Kearney Minor
Subdivision; Metes & Bounds Parcel; 1360 Brook Drive; Kearney & Sons
Exccavating/Owner.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3. APPLICANT.
The applicant makes their presentation.
4. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
5. REBUTTAL.
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2
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
6. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Town Attorney read the Ordinance if applicable to the application.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
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COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Audem Gonzales, Planner II
Date: August 22, 2017
RE: PRELIMINARY AND FINAL CONDOMINIUM MAP; RIVERVIEW PINES II
CONDOMINIUMS; 1560 W ELKHORN AVENUE; FRED KROPP/OWNER
Objective:
Conduct a public hearing to consider a Preliminary and Final Condominium Map for
compliance with the Estes Valley Development Code (EVDC).
Present Situation:
The project area consists of five separate existing structures. One structure is proposed
to be condominiumized with this application. It was built in 2015 and includes an office
space and one residential dwelling unit. The property is zoned A-Accommodations.
Proposal:
This proposal will preliminarily and final condo plat the newly constructed office/dwelling
unit. No physical changes on the property are directly associated with the condominium
map. There are also two easements proposed to be vacated. One is a utility easement
for electric that is no longer in use. The other is a water main easement. The main has
been relocated within side lot utility easements. The Final Condo map is the instrument
that will vacate these easements, as the Final Condo map is recorded as a plat per
EVDC standards.
The applicant is also proposing to establish a 15-foot easement for an existing sewer
main. The main has already been constructed but there was no easement established
for it. Again, the Final Condo map is the instrument that will dedicate that easement.
Advantages:
Dedicates a public utility easement for an existing sewer main.
Vacates two easements that contain no utilities. This will help to clean up the lot
by not having easements crossing the property that are no longer necessary.
Disadvantages:
None identified
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Action Recommended:
Planning Commission voted and recommended conditional approval (6 in favor, 0
opposed, 1 vacancy) of the Riverview Pines II Preliminary Condo Map application on
August 15th, 2017.
The Final Condo Map application only goes before Town Board for approval and is not
reviewed by the Planning Commission.
Staff recommends approval of the Preliminary and Final Condo Map applications.
Budget:
None.
Level of Public Interest
Low: The Comm. Dev. Dept. has not received any written public comments to date.
Sample Motion:
I move for the approval of the Riverview Pines II Preliminary and Final Condo Maps.
Attachments:
Vicinity Map
Preliminary Condo Map
Final Condo Map/Interior Floorplans
Full Application: www.estes.org/currentapplications
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1260
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1 in = 125 ft ±Town of Estes ParkCommunity DevelopmentVicinity Map
Printed: 8/17/2017Created By: Audem Gonzales
Parcels-Larimer
Project Name:
Project Description:
Owner/Applicant:
1050 W. ElkhornRiverview Pines II
Preliminary/Final Condo Map
Fred Kropp
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Vicinity MapMall RoadPrivate Drive 3133
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1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1. MAYOR.
The next order of business will be the public hearing on Preliminary and Final
Condominium Map; Riverview Pines II Condominiums; 1150 W Elkhorn
Avenue; Fred Kropp/Owner.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3. APPLICANT.
The applicant makes their presentation.
4. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
5. REBUTTAL.
37
2
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
6. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Town Attorney read the Ordinance if applicable to the application.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
38
FINANCE Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Duane Hudson, Finance Director
Date: 8/22/2017
RE: 2016 Comprehensive Annual Financial Report (CAFR)
Objective:
Acceptance of the audit of the Comprehensive Annual Financial Report (CAFR),
including the Single Audit Report, for the year ended December 31, 2016.
Present Situation:
The Town of Estes Park has an annual audit of its financial statements as required by
State Statute CRS 29-1-603 and, if applicable, the Federal Single Audit Act. The two
bound reports resulting from this audit were distributed separately from this packet as
well as posted online. This audit covers both the Town’s own operations and the
Town’s component unit, the Estes Park Local Marketing District known as Visit Estes
Park.
CliftonLarsonAllen, LLP, the Town’s auditors, met with the audit committee on August
15, 2017 and went over the CAFR and Single Audit Report for the year ended
December 31, 2016. The independent auditor’s report expressed an unmodified
(“clean”) opinion that the financial statements presented fairly, in all material respects,
the financial position of the funds and activities of the Town of Estes Park in conformity
with Generally Accepted Accounting Principles (GAAP).
This was a transition year with new processes and procedures being implemented to
help strengthen internal controls. Even as this was going on, the Finance Department
addressed several of the management comments from 2015’s audit as is evident in the
Summary Schedule of Prior Audit Findings on pages 13 & 14 of the Single Audit Report.
The auditors did have some current comments presented on pages 9 – 12 of the Single
Audit Report and as mentioned in their separate management letter dated July 14, 2017
(Attachment A). Management is working to address the concerns and issues noted and
these plans were discussed in more detail during the Audit Committee meeting.
To comply with State Statute filing deadlines and also the Single Audit filing deadlines,
the CAFR and Single Audit report have already been filed with the appropriate
agencies. This action item is to formally acknowledge the receipt of the audit by the
Town Board.
39
Proposal:
Approve the audit committee’s recommendation to accept the audit report and CAFR as
presented.
Advantages:
Compliance with State Statutes, bond covenants, and grantor requirements.
Disadvantages:
None.
Action Recommended:
The audit committee referred the acceptance of the audit report and CAFR for the year
ended Dec 31, 2016 to the Town Board for consideration.
Budget:
The audit is an ongoing annual obligation budgeted in the following accounts:
101-1500-415-22-01
502-6501-560-22-01
503-6500-560-22-01
The total audit fee for the 2016 audit was $41,175 and was within the budgeted amount.
Level of Public Interest
Limited public interest has been expressed to date.
Sample Motion:
I move for the approval/denial of acceptance of the audit report and Comprehensive
Annual Financial Report for the year ended December 31, 2015.
Attachments:
Attachment A: Management Comment Letter
Comprehensive Annual Financial Report – Hard copy distributed separately
Single Audit Report – Hard copy distributed separately
Both of the above reports are available online at:
https://www.colorado.gov/pacific/townofestespark/comprehensive-annual-
financial-report
40
Board of Trustees and Management
Town of Estes Park
Estes Park, Colorado
In planning and performing our audit of the financial statements of the Town of Estes Park as of and for
the year ended December 31, 2016, in accordance with auditing standards generally accepted in the
United States of America, we considered the entity’s internal control over financial reporting (internal
control) as a basis for designing audit procedures that are appropriate in the circumstances for the
purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the entity’s internal control. Accordingly, we do not express an opinion
on the effectiveness of the entity’s internal control.
However, during our audit we became aware of deficiencies in internal control other than significant
deficiencies and material weaknesses and other matters that are opportunities to strengthen your
internal control and improve the efficiency of your operations. Our comments and suggestions
regarding those matters are summarized below. A separate communication dated July 14, 2017,
contains our written communication of significant deficiencies in the entity’s internal control. This letter
does not affect our report on the financial statements dated July 14, 2017.
Bank Reconciliation Procedures
We reviewed the May 2016 bank reconciliation for the Town and noted the bank reconciliation was not
reviewed until November 2016. This could result in outstanding checks and cash receipts not being
verified in a timely manner. In addition, the Town has several outstanding checks which remain
outstanding for periods greater than six months. Certain outstanding checks have been outstanding for
more than 5 years. We recommend the Town review the bank reconciliation review process to ensure
all bank reconciliations are reviewed in the subsequent month. We also recommend the Town review
all outstanding checks and remit those checks outstanding for longer than five years to the State of
Colorado as unclaimed property.
Inventory Reconciliation
The Town was unable to provide inventory detail for the 2016 fiscal year. We recommend the Town
perform and reconcile all inventory to be reported in the yearend Comprehensive Annual Finance
Report on an annual basis to help ensure all inventory balances are accurate.
Information Technology User Access
During testing over the financial software system and employee’s related user access, it was noted
certain employees have access to modules within the software system, which do not align with their job
function or job description. We recommend the Finance Department perform a review over employee’s
user access, specifically, when employees switch positions within the Town or within the Finance
Department.
CliftonLarsonAllen LLP
CLAconnect.com
41
Board of Trustees and Management
Town of Estes Park
Page 2
We will review the status of these comments during our next audit engagement. We have already
discussed many of these comments and suggestions with various entity personnel, and we will be
pleased to discuss them in further detail at your convenience, to perform any additional study of these
matters, or to assist you in implementing the recommendations.
This communication is intended solely for the information and use of management, the Board of
Trustees, and others within the entity, and is not intended to be, and should not be, used by anyone
other than these specified parties.
a
CliftonLarsonAllen LLP
Greenwood Village, Colorado
July 14, 2017
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