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HomeMy WebLinkAboutPACKET Town Board 2018-05-22The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, May 22, 2018 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. CONSENT AGENDA: 1. Town Board Minutes dated May 8, 2018 and Study Session Minutes dated May 1, 2018 and May 8, 2018. 2. Bills. 3. Transportation Advisory Board Minutes dated April 18, 2018 (acknowledgement only). 4. Parks Advisory Board Minutes dated April 19, 2018 (acknowledgement only). 5. Estes Valley Planning Commission Minutes dated April 10, 2018 (acknowledgement only). 6. Appointments to the Transportation Advisory Board.  Linda Hanick to complete the term of Ken Zornes expiring on March 31, 2019.  Ron Wilcocks, 3-year term expiring March 31, 2021.  Janice Crow, 3-year term expiring March 31, 2021. 7. Intent to Annex Resolution #09-18 Eshelman Addition, 1901 Fish Creek Road, Public Hearing date scheduled June 26, 2018. Prepared 05/11/2018 *Revised 05/18/2018 * * 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 2. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. ESTES VALLEY PARTNERS FOR COMMERCE QUARTERLY REPORT. 2.FACILITATING ALTERNATIVE HOUSING OPTIONS WITHIN THE ESTES VALLEY. Amber Groll, University of Colorado Denver. 3.PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A.FINAL TOWNHOME PLAT, Raven Rock Townhomes, Promontory Drive at Marys Lake Road, James R. Mackey And Susan M. Mackey. Request for continuance to June 12, 2018. 2.ACTION ITEMS: A.ORDINANCE #09-18 REZONING FROM CH-COMMERCIAL HEAVY TO CO- COMMERCIAL OUTLYING, 920 DUNRAVEN STREET, JOSE TRINIDAD GONZALES RUIZ, MARK NEWENDORP. Planner Becker. B.ORDINANCE #10-18 REZONING FROM E-ESTATE TO RM-RESIDENTIAL MULTIFAMILY, STANLEY AVENUE TOWNHOMES, 260 STANLEY AVENUE. Planner Becker. 4. ACTION ITEMS: 1.RESOLUTION #10-18 SUPPORTING IMMIGRATION REFORM. Renee Moquin. 2.MEMORANDUM OF UNDERSTANDING WITH ROCKY MOUNTAIN PERFORMING ARTS CENTER. Town Attorney White. 3.RESOLUTION #11-18 SUPPLEMENTAL BUDGET APPROPRIATION. Director Hudson. 4. MORAINE AVENUE BRIDGE CONSTRUCTION CONTRACT REVISION. Manager Hook. 5.RESOLUTION #12-18 SUPPLEMENTAL BUDGET APPROPRIATION TO BEGIN IMPLEMENTATION OF THE DOWNTOWN PARKING MANAGEMENT PLAN RECOMMENDATIONS. Director Hudson & Director Muhonen. 6.APPOINTMENT OF TRUSTEE REPRESENTATIVE TO THE LARIMER COUNTY REGIONAL TRANSPORTATION FUNDING TASK FORCE. Director Muhonen. 5.ADJOURN. * * * 2 Town of Estes Park, Larimer County, Colorado, May 8, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 8th day May, 2018. Present: Todd Jirsa, Mayor Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Cody Rex Walker Ken Zornes Also Present: Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Jirsa called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Martchink/Walker)to approve the Agenda,and it passed unanimously. PUBLIC COMMENTS. John Meissner/Town citizen commented on the Estes Valley Hospital Park District mail ballot election, stating ballots did not get delivered to all eligible voters prior to the election. He stated the League of Women Voters should have an active role in addressing election topics and issues during local elections. TOWN BOARD COMMENTS Trustee Martchink commented he would be interested in researching the possibility of having Special Districts coordinate their ballots and sending one ballot to the voters. Trustee Norris stated conversations continue on completing an update to the Estes Valley Comprehensive Plan with funding from the Town and Larimer County. The Family Advisory Board met May 3, 2018 and discussed code changes that may promote more childcare opportunities in the valley, additional outreach to understand needs, and working on hosting a meeting with Breckinridge in Estes Park on June 15, 2018 to discuss housing and childcare solutions used to address the issues in their community. Trustee Zornes informed the public he attended Visit Estes Park’s annual meeting (Local Marketing District) on May 3, 2018 and the quarterly Destination Marketing meeting between VEP and the Town on May 4, 2018. The organization continues to be led by interim CEO Suzy Blackhurst during the nationwide search for a new CEO. The search has been narrowed to three finalists with interviews to be held on May 17, 2018 and a public presentation on May 18, 2018. He also stated the VEP Board currently has one Town appointment open. Trustee Cenac thanked staff for providing a through orientation to bring the new Trustees up to speed. TOWN ADMINISTRATOR REPORT. x Brittany Hathaway/Planner II was introduced to the community.DRAFTatorator wn Administratorwn Administrato ClerkClerk g to order at g t 7:0000 p.m. p.m and all de d (Martchink/Walkerk/Walker))to to approve pprove t SS. . Rwn citizenwn ci commented on the Estmmented on the stating ballots did not get deliveredating ballots did not get delivered e League of Women Voters shouldgue of Women Voters should d issues during local elections.ring local WN BOARD COMMENTSWN BOARD COMMENTS DRustee Martchinkustee commented he wcommented he having having Special Districtscts coordinatcoordinat tee tee NorrisNo stated converconv ehenehensive Plansive Plan withwit Board met MaBoard met Ma pportunitpportunit tingting 3 Board of Trustees – May 8, 2018 – Page 2 x An update on the current status of outcome areas for the 2018 Strategic Plan was reviewed. Administrator Lancaster stated staff continues to make good progress with the exception of a few items, including the implementation of the Downtown Plan, utilities fee waiver, developing wayfinding, defining housing needs, and exploring code changes to incentives the inclusion of renewable energy infrastructure in workforce and attainable housing. The facilities assessment has been placed on hold and would be conducted in 2019. 1. CONSENT AGENDA: 1. Town Board Minutes dated April 24, 2018. 2. Bills. 3. Family Advisory Board Minutes dated April 5, 2018 (acknowledgement only). 4. Arts in Public Places (AIPP) Approval of Decorating Utility Box (DUB) Art Proposals. 5. 2018 Chip and Crack Seal Contract, Vance Brothers, Inc., $447,310, Budgeted. 6. 2018 Overlay Program Contract, All Pro Pavement, $371,692.29,Budgeted. 7. Appointment of Tyler Schmitt to the Family Advisory Board, 1-year term expiring April, 30, 2019. It was moved and seconded (Cenac/Bangs) to approve the Consent Agenda,and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS:(Outside Entities). 1. ROCKY MOUNTAIN PERFORMING ARTS CENTER UPDATE. Melinda Merrill stated the Town awarded the organization the FOSH funds two years ago and noted there have been concerns raised on how the funds have been spent. The organization has used the funds to hire an Executive Director, investigate 20 sites, and redesign the facility with up to 600 seats that can be removed to utilize the facility for other uses outside of seated performances. It has been determined the Stanley Fairgrounds would be the optimal site to locate the theater, therefore, the organization requested the Town Board direct staff to develop a Memorandum of Understanding (MOU) to site the facility on the fairgrounds property with the express understanding the fundraising would be completed in the next nine months. Public comment in support of the theater and the development of an MOU included SoYoung Lee /Rocky Ridge Music Center, Kathy Bowser/Town citizen, Bob Burger/Glen Haven citizen, Ellie Williams/County citizen, Robin Howard/Town citizen and Susan Miller/County citizen. Those speaking stated a need for a facility to practice the arts and an adequate performing venue which does not currently exist in Estes Park. Board comments were heard and have been summarized: the MOU should contain milestones that must be met in order to consider using the fairgrounds for the development of the facility; requested staff review the location to determine if there are any concerns; the details of the plan need to be thoroughly reviewed; some concerns with the location of the facility on the fairgrounds property; and the need for the MOU to be mutually beneficial. It was moved and seconded (Walker/Norris) to direct Attorney White to draft a Memorandum of Understanding with the Rocky Mountain Performing Arts, and it passed unanimously. 3. PLANNING COMMISSION ITEMS: 1. CONSENT ITEMS: wledgemewledge Tg Utilit Thers, Inc., $447,310 mentment, $371,692.29,Budgeted.Budge y Advisory Boardy Advisory Boa , 1-year term exprm ex /Bangs) to approve the Consent Aapprove ON ITEMS:TEMS:(Outside (Outside Entities).es).AAIN PERFORMING ARTS CENTERMING ARTS CENTE RAstated the Town awarded the orgastated the Town awarded the orga nd noted there have been concernsnd noted there have been nt. The organization has used the fnt. The organization has use ate 20 sites, and redesign the facate 20 sites, and redesign the oved to utilize the facility for other ued to utilize the facility for other u as been determined the Stanley Fn determined the Stanley F locate the theater, therefore, the oheater, th staff to develop a Memorandumstaff to develop a M the fairgrounds property withthe fairgrounds propert be completed in the next nleted in the next and the development ovelopment o Center, Kathy Bowshy WilliamsW/County county citizencitiz. Those Those adequate peradequate per dcdc 4 Board of Trustees – May 8, 2018 – Page 3 A. PRELIMINARY AND FINAL TOWNHOME PLAT,Stanley Avenue Townhomes, 260 Stanley Avenue, Michael R. & Cynthia A. Kingswood/Owners. Planner Becker. B. FINAL TOWNHOME PLAT,Raven Rock Townhomes, Promontory Drive at Marys Lake Road, James R. Mackey And Susan M. Mackey. Director Hunt. Request for continuance to May 22, 2018. It was moved and seconded (Cenac/Norris)to remove Planning Commission Consent Item A and approve the Planning Commission Consent Agenda Item B, and it passed unanimously. Action Item: Preliminary and Final Townhome Plan, Stanley Avenue Townhomes, 260 Stanley Avenue. Mayor Jirsa stated the Board received an email from a citizen concerned with the development of townhomes built under the high-tension transmission lines and the need for the lines to be secured if the buildings are built in the area. Director Bergsten stated the conflict related to the lines would be resolved prior to the final construction and stated the powerline easement in place is not large enough to address blowout of the lines during wind events. Tom Bergman/Kingswood Construction stated WAPA has been contacted to address the arcing of the lines over the subject property. Construction of temporary wooden poles could be constructed to allow the construction of the units which would be replaced with permanent metal poles in the future to contain the lines. Kingswood would construct the buildings outside of the easement while WAPA addresses the temporary poles. Once the poles are in place the units closer to the lines on the west end of the property would be built. Director Hunt stated the Board should consider the plats only at this point and not the vertical building of the units. The building permitting process would address the WAPA line concerns at the time the permits are issued. Trustee Cenac stated concern with double density for workforce housing and how the Town ensures the units would be used as workforce housing in the future. She requested the Board have a discuss on the issue. It was moved and seconded (Martchink/Norris) to approve the Preliminary and Final Townhome Plat, Stanley Avenue Townhomes, 260 Stanley Avenue, and it passed unanimously. 2. ACTION ITEMS: A. ORDINANCE #08-18 AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE § 3.15 (GENERAL NOTICE PROVISIONS) TO PROVIDE ADDITIONAL NOTICE REQUIREMENTS FOR PUBLIC HEARINGS.Mayor Jirsa opened the public hearing. Director Hunt reviewed the changes to the Estes Valley Development Code to enhance and diversify public notification requirements for development proposals requiring a public hearing by the Estes Valley Planning Commission and/or the governing body, i.e. Town Board or County Commissioners. The amendments include changing the format in which mailed public hearing notices are sent; expand the property perimeter within which mailed public hearing notices are sent; and require the posting of a notice on the subject property. The new mailing requirements would approximately reach four times the current mailing requirements to ensure the surrounding properties are aware of the proposal. Frank Theis/County citizen commented the public notice requirements would be an improvement; however, the expanded notification may provide the Planning Commission with more comments than needed. He suggested a metal real estate sign due to the high winds experienced in Estes Park.DRAFTn, Stanlen, Sta Tthe Board recthe B of townhomes built of townho the lines to be secured ifthe lines to be stated the conflict related to stated the conflict re th struction and stated the powerlinestruction and stated the p address blowout of the lines duriaddress blowout of the lines ction stated WAPA has been co stated WAPA s over the subject property. Coe subject d be constructed to allow the cond be constructed to a ed with permanent metal poles in thd with permanent metal po uld coonstruct the buildingnstruct the bui s outside ooutsid temporary poles. Once the polesary poles. Once the poles n the west endend of the property wouof the property wo stated the Board should consider stated the Board should ical building of the units. The bical building of the units. he WAPA line concerns at the timehe WAPA line concerns at the tee CenaCenac c stated concern with dstated concern with d ow the Town wn ensures the units wensures the units w future. She requested the Board future. She requested It was moved andoved secondsecon and Final Townhome Townhome Avenue, and it passed it p ACTIONACT ITEMSEMS:DORDINAORDINADEVEEVE 5 Board of Trustees – May 8, 2018 – Page 4 Johanna Darden/Town citizen thanked staff for the proposed change in notification. Mayor Jirsa closed the public hearing. Attorney White read the Ordinance. It was moved and seconded (Walker/Norris) to approve Ordinance #08-18, amending the Estes Valley Development Code as stated in Exhibit A, finding that the amendment is in accord with the Comprehensive Plan and with Section 3.3 of the Estes Valley Development Code, and it passed unanimously. 4. ACTION ITEMS: 1. RESOLUTION #08-18 APPROVING WATER SYSTEM LOAN FOR PARK ENTRANCE MUTUAL PIPELINE AND WATER COMPANY.Director Bergsten presented the Resolution required by the USDA in order for the agency to provide the Park Entrance Mutual Pipeline and Water Company with a $658,000 loan to rebuild the water main. The Town Water department would provide the staff to complete the project and would be reimbursed by the loan. Utility billing would create and manage a surcharge line item for the 18 properties to repay all project expenses. It was moved and seconded (Norris/Cenac)to approve Resolution #08-18, and it passed unanimously. 2. TRANSPORTATION ADVISORY BOARD INTERVIEW COMMITTEE APPOINTMENT. It was moved and seconded (Norris/Walker)to approve the appointment of Trustees Bangs and Cenac to the Transportation Advisory Board Interview Committee, and it passed unanimously. 5. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Cenac/Walker)to approve entering into Executive Session for the discussion of specialized details of security arrangements or investigations per CRS Section 24-6-402(4)(d), and it passed unanimously. The Board entered Executive Session at 8:19 p.m. and concluded at 8:59 p.m. Whereupon Mayor Jirsa adjourned the meeting at 8:59 p.m. Todd Jirsa, Mayor Jackie Williamson, Town Clerk DRAFTLOAN FLOAN TANY.ANY.Director B Ter for the agency to prer for the ag pany with a $658,000 lpany with a $65 oa tment would provide the staff totment would provide ed by the loan. Utility billing woulded by the loan. Utility billin r the 18 properties to repay all projr the 18 properties to repay all p ( (Norris/CenacNorris/Cenac))to approve Resolto approve Resol RY BOARD INTERVIEW CARD IN AFed and secondeded and seconded ((Norris/WalkerNo) Bangs and Bangs and Cenac to the Transpoo the T ttee, and it passed unanimously., and it passed unanimously EXECUTIVE SESSION:VE SESSION:RAecondedeconde (Cenac/Walkerac/Walker)to appro discussion of specialized detailsdiscussion of specialize per CRS Section 24 per CRS Sect -6-6-402(4)(d)402 ntered Executive Session at 8:19 d Executive Session at 8:19 reupon Mayor Jirsa adjourned thereupon Mayor Jirsa adjourne Dsonson 6 Town of Estes Park, Larimer County, Colorado May 1, 2018 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 1st day of May, 2018. Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs, Cenac, Martchink, Norris and Zornes Attending:All Also Attending:Town Administrator Lancaster, Assistant Town Administrator Machalek,Town Attorney White, and Recording Secretary Disney Absent:None Mayor Jirsa called the meeting to order at 4:00 p.m. ORGANIZATIONAL CHART.Administrator Lancaster reviewed the Town’s organizational chart. The Town Administrator, Municipal Judge and Town Attorney are the employees of the Board, all other Town employees report to the Town Administrator through the individual department directors. As of February 2018, the Estes Valley Recreation and Parks District absorbed Senior Services. POLICY GOVERNANCE 101.Administrator Lancaster provided the Board with a review on Policy Governance. The Town approved Policy Governance in February 2013 to maintain a high achievement board serving the community effectively and efficiently. Administrator Lancaster explained the governance process, Board and staff linkage, staff limitations, and ends. Clarification was provided on the clerical support to the Board by the Town Clerk. POLICY 103 BOARD CODE OF CONDUCT.Administrator Lancaster explained the policy procedures are defined by the Board to specify the manner and conduct of the Board as a whole. STATUTORY/LEGAL ISSUES.Town Attorney White reviewed a number of statutory and legal issues including open meetings requirements, open records, social media guidelines, deliberative work product from staff, email and correspondence, Amendment 41 limitations, quasi-judicial role and ex-parte communications, and conflict of interest or recusal. KEY POLICIES.Administrator Lancaster reviewed the meeting procedures dictated by Policy 105 Agendas, outlining how items are placed on the Town Board and Audit Committee agendas, to provide adequate public notice. Study Session items are set through Town Board consensus. A list of approved discussion items would be reviewed at each meeting and new items would be presented to the Board for approval, with the Board setting the dates for each item to be addressed. Standing Committee agendas are set by staff in consultation with the Committee Chair. The Committees refer items to the full Board for consideration. There being no further business, Mayor Jirsa adjourned the meeting at 6:47 p.m. Kimberly Disney, Recording SecretaryDRAFTAssistanAs Attorney WhiteAttorn m.m. tor Lancaster reviewed the r Lancaster re ator, Municipal Judge and Town Anicipal Judg own employees report to the Townes repo irectors. irecto As of February 2018, tebruary rbed Senior Services.ed Senior Se 01.Administrator Lancaster provnistrator Lancaster pr RAance. The Town approved Policce. The Town approved Polic gh achievement gh achieve bboard serving thoard s tor Lancaster explained the govetor Lancaster explained t tions, and ends. Clarification was tions, and ends. Clarification e Town ClerkTown. 03 BOARD CODE OF CONDUCRD CODE OF CONDUC DRrocedures ocedures are defined by the Boadefine as a whole.as a whole. STATUTORY/LEGAL ISSUES.STATUTORY/LEGAL ISSUES.ToToDRand legal issues including opeand legal issues includin delines, delines deliberative work pe wo itations, quasiitations-judiciajudic- ES.ES.AAD 7       8 Town of Estes Park, Larimer County, Colorado May 8, 2018 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 8th day of May, 2018. Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs, Cenac, Martchink, Norris and Zornes Attending:All Also Attending:Town Administrator Lancaster, Assistant Town Administrator Machalek,Town Attorney White, and Recording Secretary Disney Absent:None Mayor Jirsa called the meeting to order at 4:10 p.m. BOARD ORIENTATION.Administrator Lancaster reviewed the Town’s 2018 Strategic Plan which defines the Board’s objectives and goals as they correspond to the Town’s Vision and Mission. The current Strategic Plan outlines eight key outcome areas: robust economy, infrastructure, exceptional guest service, public safety, health and environment, governmental services and internal support, transportation, Town financial health, and outstanding community services. Administrator Lancaster presented the roles and relationships of the Board with other entities including internal advisory and decision-making committees and boards, outside entity representation, membership associations, outside organizations with Town ex- officio relationships, and state, federal and local agencies. Director Hudson provided an overview of the budgeting process and focused on the objectives of the budget process and personnel compensation. Town Attorney White reviewed land use roles of the Board of Adjustment, the Board of Appeals, and the Estes Valley Planning Commission. He explained how the Comprehensive Plan and Estes Valley Development Code were created and implemented. TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.None. FUTURE STUDY SESSION AGENDA ITEMS.Town Administrator Lancaster questioned if the Board would like to consider the Rural Transit Authority (RTA). It was Board consensus to not discuss the topic further. The Dry Gulch Workforce Housing Project update would be held on June 26, 2018. The Quarterly Update on the Downtown Estes Loop Project would be held on June 12, 2018. It was decided the upcoming sunset of the Local Marketing District would be held on June 12, 2018 and it was agreed to wait to discuss the 2019 Visit Estes Park Operating Plan in October 2018. The review of Policy 103 and discussion of a Stormwater Utility would be held on July 24, 2018. the Annexation of Fawn Valley was approved as an unscheduled Study Session agenda item. There being no further business, Mayor Jirsa adjourned the meeting at 6:35 p.m. Kimberly Disney, Recording SecretaryDRAFTerer,,Assistant A n Attorney White, n Attorney pp.m..m. ancaster reviewed the Town’s reviewed t 20 ves and goals as theyas the correspond tegic Plan tegic Pl outlines eight key outcoeight k tional guest service, public snal guest service, public vices and internal support, transpoand internal support, transpo munity services.vices r presented the roles and relationr presented the roles an rnal rnal advisory and decisionadvisory and decision-making on, membership associations, on, membership associations ou ips, ips, and a state, federal and local ag, federal and local a udson provided an ovided an overview of thof th es of the budget process and persoes of the budget proce wn Attorney White revwn Attorney White re iewed wed lland an AppealsAppea, and the Estes ValleyEstes Valley Comprehensive PlanComprehensive Plan and Esan lementedlement. E & ADMINSTRE & ADMINSTDTUDYTUDYD 9       10 Town of Estes Park, Larimer County, Colorado, April 18, 2018 Minutes of a regular meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Room 203 of Town Hall on the 18th day of April, 2018. Present: Gordon Slack Tom Street Belle Morris Stan Black Ann Finley Also Present: Bob Holcomb, Town Board Liaison Greg Muhonen, Public Works Director David Hook, Engineering Manager Megan Van Hoozer, Public Works Administrative Assistant Absent: Ken Zornes Amy Hamrick Chair Morris called the meeting to order at 12:03 p.m. The TAB was unable to vote on the March meeting minutes due to lack of quorum. This item will be tabled until the May meeting. PUBLIC COMMENT: A member of the public attended today’s meeting. She works for Larimer County on substance abuse programs funded by a 5-year grant utilizing marijuana retail tax dollars. She’s here to listen to transportation matters as they relate to accessibility and removing barriers. She’s already been in discussions with the Town’s Transit Program Manager, Brian Wells regarding shuttle transportation. She specified she’s looking through a very specific lens. HIGHWAY 7 PROJECT UPDATE: Keith Wakefield of CDOT was in attendance to explain the plan for resuming the Highway 7 Project to the TAB. Also in attendance were James Usher and Scott Kendrick of CDOT to help answer specific questions. 11 Transportation Advisory Board – April 18, 2018 – Page 2 On Highway 7, CDOT will perform mill and overlay resuming where phase one ended. CDOT shared that the developer of a new planned development at Lexington Lane has submitted a permit application for push button crosswalk access at that intersection. CDOT stated they may not approve the permit due to a new push button crosswalk being planned for the intersection of Highway 7 and Graves Ave. The placement would be too close together based on technical standards. Wakefield proceeded to share the planned bike lanes with the TAB. Member Finley stated that in other communities a shared bike lane requires the cycler to maintain the same rate of speed as the vehicular traffic. She asked what CDOT’s assumptions are with the proposed shared lanes along Highway 7. The planned bike lane stops at Graves Ave. and will not be a CDOT compliant bike lane but will be a shared bike lane. A suggestion was made to have more frequent markings to remind motorists that the lane is shared. CDOT requires there be 400 to 500 feet between bike markings along highway. Chair Morris suggested CDOT provide additional safety for bikes, potentially utilizing green swath painting for noticeability. Wakefield stated this type of marking is more slippery with the addition of ice than other markings and that it is harder to maintain due to snow plows. Wakefield suggested using the Homer Rouse Trail as a workaround through the segment of highway that contains no bike safety measures or shared lanes. The Saint Malo area will be gaining an additional four feet in the shoulder. CDOT’s contractor, Flatiron Constructors will begin work on May 7 performing culvert work at mile post 10.5. Single lane closures with flaggers or utilization of temporary signals will be implemented. Chair Morris requested rock blasting to allow more space for bikes between Carriage Dr. and Mary’s Lake Road. James Usher stated that if additional funding is identified, a Change Order could be processed to include this work, however no funds are available at this time. The current funding is from FHWA Flood Recovery and the CDOT resurfacing program. This was not identified in the initial scope, nor during the initial visit with the TAB. Wakefield stated that all culvert and preparation work will take place in 2018. The plan for paving outside of town is anticipated to begin in the summer of 2019, with in-town paving occurring in the fall of 2019. CDOT will be updating all ADA requirements along public intersections. Some variances may be needed due to the mountain terrain. 12 Transportation Advisory Board – April 18, 2018 – Page 3 Crosswalk design has changed near the businesses at 1st Street and Highway 7. CDOT will be moving the crosswalk back to where it currently exists rather than making the change. The business owners in the area did not want to lose any parking spots for a crosswalk. Additionally, there will be no flashing beacon due to the lack of crash data. These types of changes require data-centered justification in order to incorporate. CDOT will restripe the existing crossing and will make the crosswalk more visible. However, due to the busy conference center and restaurant on the west side of the road, Wakefield will go back to the table to take another look at what can be done. Wakefield will also check to see if portions of the first parking space at 1st Street and at 2nd Street, where traffic pulls onto Highway 7 can be striped no parking for purposes of clear visibility. SHUTTLE UPDATE Transit Program Manager Brian Wells provided this month’s shuttle update.  Barlow Plaza shuttle stop has been eliminated. If geography of the Barlow Plaza stop can be corrected, Wells would advocate the return of the Gold Route stop.  The Sponsorship is essentially wrapped up. Still opportunity for interior and exterior bus sponsorship due to materials not needing to be finished until mid-May. To date, $15,725 has been received and all are grateful for the support.  Working to create ‘Real-Time Passenger Information Service  Hiring a seasonal employee to assist riders and have seven days coverage this summer  With the help of the Events Center staff, shuttles will be serving the Wool Market and FACE of Fiber event locations on June 9-10.  The FTA approved the submitted 5339b Grant for capital bus replacement funds. The Town requested 80% of the funds needed to purchase a fully electric trolley to replace the Elkhorn Express. The expectation is the newly built trolley will be here in time for the 2019 shuttle season. PROJECT UPDATES, David Hook, Engineering Manager Downtown Estes Loop: CDOT has initiated conversations and there is movement on the ROW acquisition phase. Chair Morris asked if there would be public communications from CDOT for people to get the updates. Member Black reminded the TAB that CDOT held a study session open to the public on March 13. Manager Hook anticipates additional public outreach to occur. 13 Transportation Advisory Board – April 18, 2018 – Page 4 Fall River Trail Extension Manager Hook met in field with Colorado Parks & Wildlife (CPW) to view the trail alignment for which grant funding was requested. 2018 Street Improvement Program (STIP): A grant was awarded from the Colorado Safe Routes to School program for the Brodie Avenue Improvements. The scope of the work on Brodie Avenue has changed. Until the grant agreement is fully in place, work is unable to occur. CDOT anticipated their process to take several months. The new plan for construction is anticipated to occur the summer of 2019, taking into account the school season. The Chip & Crack Seal program solicitation, as well as the Overlay program solicitations are due today and all bids will be opened this afternoon. Once reviewed and a selection is made, approvals will be requested at the May 8 Town Board meeting. Moraine Avenue Improvements: The project continues to progress. The concrete pour of the top deck was completed last week. This week contractors finished post-tensioning giving the bridge its strength. Next steps include performing utility installations and backfilling. The plan is to have all of Moraine work done by Memorial Day. Benches, planters, and sidewalk work will continue. Member Slack reported that there are continued traffic issues with drivers running stop signs at both the intersections of Riverside Drive & Ivy Street, and Riverside Drive & Rockwell Street. Slack suggested tying bright streamers or something to the signage to improve awareness. Utility work on Elkhorn Avenue is going smoothly and progressing on schedule. It is anticipated that paving will occur by the end of next week. There will be replacement striping for the entire intersection and diagonal striping for the Barnes Dance following the same concept all the way to the bridge. US36 / Community Drive Turn Lane: Manager Hook introduced the plans for the US 36 & Community Drive Turn Lanes to the TAB. Ideas were shared and will be provided the design consultant for consideration. 14 Transportation Advisory Board – April 18, 2018 – Page 5 DMS – Dynamic Message Sign Installation: CDOT disqualified the initially selected construction contractor due to them not being a Disadvantaged Business Enterprise contractor which is a grant requirement. The official notice of the disqualification was received last week. Manager Hook is currently rushing to secure an understanding with second low bidder in order to secure a feasible contract. Work is taking place to modify the scope of work to reduce cost to fit the available budgeted funds. The Town of Estes Park will self-perform some of the tasks being removed from the scope of work. Public Works hopes to issue a Notice to Proceed next week, assuming Town Board approval at the April 24 meeting. The contractor assured Hook that once things get going, the work can be completed by Memorial Day. Floodplain Management: The new Floodplain Boundary maps are still in the works. Critical review of the modeling is taking place by CDOT. There are still no maps to share with community. The runoff volumes have been well established. This all plays into transportation network – primarily pedestrian and vehicular bridges which are very much impacted by flood flows. The Stormwater Master Plan will be indirectly affected by this data (containment of flood flows). Bridges can easily become the bottlenecks for flood flows if not properly identified. Working toward public outreach to gain community output for future adoption and funding requirements. COMMUNITY DRIVE/US36 TURN LANE REVIEW: The design consultant, Cornerstone Engineering completed the 30% design phase. Manager Hook handed out the 30% drawings for shared review and proceeded to explain the concept. Director Muhonen suggested feedback on a change to the plan, looking at a roundabout rather than turn lanes. A roundabout will naturally lower the speed coming into, and leaving, town. It would also increase the traffic flow and reduce backup. This option may require approval of a Special Use Permit with the US Bureau of Reclamation unless there is a configuration change placing the roundabout only on Town property. This would also play into the Events Complex land use planning which is taking place right now. Potential for an access directly to the Events Complex from the roundabout. TAB likes the idea and would like the Town to explore this option. 15 Transportation Advisory Board – April 18, 2018 – Page 6 Muhonen will discuss this option with the design consultant. At that time he can determine the additional cost for a conceptual design, the cost for final design and determine if it’s feasible. Additionally, he will propose the idea to Events Complex. OTHER BUSINESS With no other business to discuss, Chair Morris adjourned the meeting at 2:07 p.m. 16 Town of Estes Park, Larimer County, Colorado, April 19, 2018 Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Conference Room of the Estes Park Museum on the 19th day of April, 2018. Present Carlie Bangs Vicki Papineau Merle Moore Ronna Boles Wade Johnston Dewain Lockwood Geoffrey Elliot Also Present: Patrick Martchink, Town Board Liaison Brian Berg, Parks Supervisor Kevin McEachern, Public Works Operations Manager Greg Muhonen, Public Works Director Megan Van Hoozer, Public Works Administrative Assistant Rob Hinkle, Fairgrounds & Events Director Tyler Boles, Light & Power Line Crew Chief Absent: n/a Chair Merle Moore called the meeting to order at 8:32 a.m. PUBLIC COMMENT No public comments GENERAL BUSINESS It was moved and seconded (Papineau/Lockwood) to approve the March meeting minutes and the motion passed unanimously. 17 Parks Advisory Board – April 19, 2018 – Page 2 MRS. WALSH’S GARDEN ADVISORY COMMITTEE UPDATE – EVENTS WEDDING PACKET Chair Moore reported that Director Rob Hinkle attended the Mrs. Walsh’s Garden Advisory Committee (MWGAC) this month and brought recommendations for the use of Mrs. Walsh’s Garden (MWG) as a wedding venue. Hinkle shared with the MWGAC, and today the PAB, that moving forward the Events staff will book no more than one wedding per week. The event will be no more than three hours long with an additional one hour before and after for setup and teardown. The maximum occupancy has been established at 50 attendees and a security deposit will be required. Additionally the Events staff, as part of the booking, will provide the MWG information card which informs those renting, the significance of MWG. Members of the PAB agreed that this was reasonable and extended their appreciation for the efforts put forth to protect this property. MOUNTAIN HERITAGE FESTIVAL UPDATE Supervisor Berg reported that preparations are full steam ahead and that the festival’s coordinator is doing a great job. Berg credited PAB member Wade Johnston for creating the artwork for the festival brochures and maps. A press release will go out this week reminding all of the festivities. Berg thanked all involved for their help in making this another great year. Chair Moore requested help from other members of the PAB to spend a little of their time at the PAB table which will be set up at the festival. Documentation needed for the event would be provided by Public Works the morning of the festival. Member Papineau will bring the pika brochures and pins. Parks Division’s Mike Donnachie will bring various sizes of trees and a tree cookie. DUB SUBMISSION REVIEW The PAB reviewed art submissions from 13 artists and members voted for each submission. The five artists with the most votes, along with the assigned utility boxes were: Haley White-Ballow – Post Office Lot along Riverwalk; Deedee Hampton – Post Office Lot Island (two boxes); Laura Davis – Kirk’s Fly Shop in back (two boxes); Sarah Boyd – Ed’s Cantina in back; and Dawn Normali – Performance Park Climbing Wall. A motion was made and seconded to approve these selections and assignments (Elliott/Boles) and all were in favor. Light & Power Line Crew Chief, Tyler Boles was in attendance and agreed with the utility box assignments. 18 Parks Advisory Board – April 19, 2018 – Page 3 Public Works will contact the artists and get contracts fully executed in time for the May 8 Town Board meeting for approval. Supervisor Berg will continue to coordinate getting last year’s artwork sealed and the boxes selected for this year’s painting, primed. PARKS DIVISION UPDATE The Moraine Avenue Bridge aesthetics were discussed regarding the steel log rails selected. A sample was provided for the group to handle and provide input. Member Lockwood felt that the gauge of the steel wa s too large but that the aesthetic was appropriate. All members liked the selection. The PAB then discussed the importance of maintaining consist or complimentary aesthetics throughout downtown when planning all downtown projects. OTHER BUSINESS Director Muhonen offered any PAB member, obliged to stay after the scheduled meeting time, an opportunity to review and provide feedback on the Downtown Estes Loop proposed landscaping plans. Several members stayed and provided valuable feedback. Muhonen gathered the information and input and would pass it along to CDOT for use in their planning. With no further business to discuss, the meeting was adjourned at 11:16 a.m. 19       20 RECORD OF PROCEEDINGS Estes Valley Planning Commission-Special Meeting April 10, 2018 Board Room, Estes Park Town Hall 1 Commission: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Betty Hull, Russ Schneider, Robert Foster, Doyle Baker, Steve Murphree Attending: Chair Leavitt, Vice-Chair White, Commissioners Hull, and Baker Also Attending: Director Randy Hunt, Town Attorney Greg White, Senior Planner Jeff Woeber, Planner I Robin Becker, Code Compliance Officer Linda Hardin, Town Board Liaison Ron Norris, Recording Secretary Karin Swanlund Absent: Russ Schneider, Robert Foster Chair Leavitt called the meeting to order at 11:30 a.m. There were approximately 15 people in attendance. 1. OPEN MEETING Planning Commissioner Introductions 2. APPROVAL OF AGENDA It was moved and seconded (White/Baker) to approve the agenda as presented and the motion passed 5-0. 3. PUBLIC COMMENT . None 4. CONSENT AGENDA A. Approval of March 20, 2018 Planning Commission meeting minutes. B. Large Vacation Home Review: 1881 Homestead Lane, 5-bedroom, 12-person occupancy; Owner: Hartzog It was moved and seconded (White/Hull) to approve the consent agenda as presented and the motion passed 5-0. 5. AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE TO ADD “PUBLIC SCHOOLS” AND “NON-PUBLIC SCHOOLS” AS USES ALLOWABLE IN ALL ZONING DISTRICTS AND REVISE THE DEFINITIONS OF SCHOOLS. Continued from 2/20/18 and 3/20/18 meetings Director Hunt reviewed the criteria that “Public Schools” and “Non-Public Schools” should be allowable, under specified criteria, in all zoning districts within the EVDC Boundary other than CD, Downtown Commercial. Establishing a Public School would be subject to meeting State Statutory requirements. A Non-Public School would require review and approval of an S2 Special Review. Schools are commonly allowed use in residentially- zoned areas in most places. The EVDC would require, “Any Public School shall comply 21 RECORD OF PROCEEDINGS Estes Valley Planning Commission-Special Meeting April 10, 2018 Board Room, Estes Park Town Hall 2 with all applicable requirements per Colorado Revised Statutes.” This code amendment would eliminate the Special Review and the Location and Extent Review requirements currently in the EVDC for Schools. Staff finds this amendment necessary to address changes in conditions in the area affected, which is to allow existing Schools that are nonconforming uses be brought into zoning compliance, as well as provide more options for Schools to locate in the Estes Valley. Staff recommends approval this amendment. Commission and Staff Discussion: Commissioner Hull asked if 2nd item on the agenda would limit Eagle Rock to only expand one time, to which Director Hunt answered in the affirmative. Commissioner White asked about Safe Routes to Schools and the time-line for that locally. Trustee Norris answered that he thought that the state-level grant was to be implemented next year. Commissioner Baker mentioned his appreciation on the adjustment and elaboration of the amendment; however, he doesn’t feel it has much to do with the EVDC and justification is weak for this change, questioning if anything would negatively impact the Estes valley if this is not passed. Hunt referenced back to the 2000 development code. Applicant Jeff Liddell, Eagle Rock School spoke on the history of Eagle Rock and the current development plans, expressing the need for this text amendment, which is largely due to the housing problem in the Estes Valley. Public Comment: None Commissioner Leavitt stated that he likes the clarity and thoroughness of this newly written text amendment and the explanation of the Special Review process. White is comfortable with the standards of review, adding that a traffic impact study could help improve the criteria and proposed adding that into the motion. Baker reminded the commission that he and Commissioner Foster both expressed strong opposition to this proposal, citing that it doesn’t meet necessary conditions for change and it may be more in line with a comprehensive review on land use, not an ad-hoc code amendment that could tie our hands. Leavitt agreed with the ad-hoc statement and that we are perhaps operating in reactionary mode. It was moved and seconded (White/Hull) to recommend that the Estes Park Town Board of Trustees and the Board of Larimer County Commissioners approve the text amendment to the EVDC as presented in Exhibit A, as recommended by staff, with the addition of a traffic impact study requirement added to the list of standards for review. The motion passed 4-1, with Commissioner Baker voting against. 22 RECORD OF PROCEEDINGS Estes Valley Planning Commission-Special Meeting April 10, 2018 Board Room, Estes Park Town Hall 3 Commissioner Baker cited four reasons for his vote: a) Proposal doesn’t meet essential EVDC requirements. b) Insufficient consultation and opportunity to assess the justified needs relative to the risk of unintended consequences. c) Sufficient opportunity for organizations interested in establishing schools is already allowed in the current code. d) This type of ad-hoc code amendment is bad practice for the community and elected officials to be following. 6. AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE, SECTION 3.15, ADDITION OF “EXTENSION, EXPANSION OR ENLARGEMENT OF A NONCONFORMING USE” Senior Planner Woeber reviewed that this amendment was requested by the Planning Commission as a way to address changes in conditions in the area affected, which is to provide a means for nonconforming uses to expand, as may be appropriate. Zoning was changed in 2000 within the EVDC boundary area, causing situations where a conforming use became nonconforming. In some situations, the zoning that was applied in 2000 was not necessarily the best fit for a given use. Staff recommends approval of this text amendment, as found in an attachment to Chapter 6; 6.9 A-H. Commission and Staff Discussion: Baker asked for an explanation as to why this would be an administrative decision rather than a Special Review given the fact that it does make an exception to the code. He also expressed concern about the wording of points 6A and 7 in the proposal regarding Governing Body appeals and, if there is a solution to the Eagle Rock development from the prior amendment, is it necessary to vote on this amendment. Woeber answered that it would be applicable to anything in jurisdiction and is a good tool to have if this type of situation comes up again. Attorney White clarified that conditions to approvals need to be addressed, and that the administrative decision is a policy decision, not a legal decision. Hunt added that the primary purpose for an administrative decision was to expedite the process. Leavitt asked for clarification on the use of a Board of Adjustment Variance. Hunt answered that the BOA cannot approve a use variance, as opposed to a land or structure variance. Public Comment: John Phipps/town resident, expressed concerns related to neighbor comments being ignored and that this amendment is too broad and too vague. There are hundreds of nonconforming uses in the valley, and the unintended consequences could be great as this is another swipe at our zoning. Please don’t recommend this. Rebecca Urquhart/town resident, stated that she is troubled by the chipping away of the zoning and ad-hoc amendments, public comments seem to mean nothing, transparency is a problem and she would like to see a map made public regarding nonconformity. 23 RECORD OF PROCEEDINGS Estes Valley Planning Commission-Special Meeting April 10, 2018 Board Room, Estes Park Town Hall 4 Commission and Staff Discussion: Hunt stated that the non-conforming map determined that approximately 25% of the lot size in the Estes Valley was nonconforming. Baker noted that the unintended consequences can go both ways for both people applying and not applying. Leavitt stated that having only an administrative review instead of S2 review is troubling adding that a public hearing would be better. Hull agreed that the wording is too broad needs to be looked at on a case by case basis. Hunt informed the Commission that there is a Parliamentary device, known as Denial Without Prejudice, allowing the amendment to come back at a later date. It was moved and seconded (Baker/Hull) to recommend that the Estes Park Town Board of Trustees and the Board of Larimer County Commissioners Deny Without Prejudice the text amendment to the EVDC as presented in Exhibit Red and recommended by staff. The motion to deny passed 4-1 with Commissioner Murphree voting against. 7. REPORTS a) Hunt showed the new Development Review Sign b) Study Session on April 17 regarding the Comprehensive Plan at 10:30 a.m. was announced. There being no further business, Chair Leavitt adjourned the meeting at 12:42 p.m. _________________________________ Bob Leavitt, Chair __________________________________ Karin Swanlund, Recording Secretary 24 Town Clerk Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: May 22, 2018 RE: Transportation Advisory Board Appointment PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: To appoint three members to the Transportation Advisory Board to fill two vacant positions previously held by Kimberly Campbell and Claudine Perrault and to complete the term of Trustee Ken Zornes. Present Situation: The Town Board reappointed Gordon Slack at the March 13, 2018 meeting to a three-year term. The Clerk’s office has been advertising the two open positions previously held by Campbell and Perrault since February. Both chose not to renew their terms. These two positions would be for three-year terms expiring on March 31, 2021. Ken Zornes has been a member of the TAB with a term expiring on March 31, 2019. Mr. Zornes was elected by the citizens during the April 2018 Municipal Election, and therefore, was required to step down after his swearing in on April 24, 2018. Proposal: The Interview Committee of Trustees Bangs and Cenac held interviews on May 15, 2018. The Town received five applications and interviewed four candidates because the fifth candidate withdrew. After careful deliberations the Interview Committee is recommending the following appointments: • Ron Wilcocks (Downtown business owner and owner of downtown property) to a three- year term. • Janice Crow (General Manager of Rocky Mountain Transit) to a three-year term. • Linda Hanick (Downtown resident) to complete the term of Ken Zornes. Advantages: To fill the open positions on the Board and to bring the Board closer to meeting the bylaws. Disadvantages: If the appointments are not made, the positions would remain vacant until the position can be re-advertised and interviews conducted. The TAB has had difficulties meeting the quorum necessary to hold an official meeting. 25 Action Recommended: To appoint Ron Wilcocks, Janice Crow and Linda Hanick as outlined above. Budget: None. Level of Public Interest. Low. Sample Motion: I move to approve/deny the appointments of Ron Wilcocks and Janice Crow to three-year appointments expiring on March 31, 2021 and Linda Hanick to complete the term vacated by Ken Zornes expiring on March 31, 2019 to the Transportation Advisory Board. 26 Town Clerk Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: May 22, 2018 RE: Resolution 09-18 Intent to Annex Eshelman Addition PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: To set a public hearing for the annexation of the Eshelman Addition. Present Situation: Chris and Marlys Eshelman submitted an annexation application and petition to the Town Clerk on February 9, 2018 for the property located at 1901 Fish Creek Road just north of Scott Avenue. The property is adjacent to Carriage Hills 7th Filing which is inside Town limits. The annexation has been reviewed by Town staff and Attorney White and found substantially complete. The annexation will not require an annexation agreement. Proposal: To move the item forward by setting the public hearing for June 26, 2018 with the passage of Resolution #09-18. This will provide sufficient time for the public notices required by state statute. Advantages: Approval of the Resolution would set the annexation hearing date and move the project forward. Disadvantages: None. Action Recommended: Approve Resolution #09-18. Budget: None. Level of Public Interest. Low. Sample Motion: I move to approve/deny Resolution #09-18. Attachment: Resolution #09-18 27 RESOLUTION NO. 09-18 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the Board of Trustees of the Town of Estes Park, Colorado, in accordance with Section 31-12-107, C.R.S., hereby states its intention to annex the area described herein. The Board of Trustees finds and determines that the Petition filed with the Town Clerk requesting annexation of the area described herein is in substantial compliance with Section 31-12-107(1)(g), C.R.S. The Board of Trustees further finds and determines that the Petition is signed by persons comprising one hundred percent (100%) of the landowners in the area proposed to be annexed and owning one hundred percent (100%) of the area, excluding public streets and alleys, and any land owned by the annexing municipality. Such area, if annexed, will be known as “ESHELMAN ADDITION” to the Town of Estes Park, Colorado. Such area is described as follows: A PORTION OF THE NW OF SECTION 6, TOWNSHIP 4 NORTH, RANGE 72 WEST OF THE 6TH P.M., LARIMER COUNTY, COLORADO, DESCRIBED AS FOLLOWS: CONSIDERING THE NORTH LINE OF THE NW OF SAID SECTION 6 BEARING SOUTH 89" 14'00" EAST AND WITH ALL BEARINGS CONTAINED HEREIN RELATIVE THERETO. COMMENCING AT THE NW CORNER OF SAID SECTION 6, THENCE ALONG SAID NORTH LINE, S89" 13'41" E 763.84 FEET TO THE TRUE POINT OF BEGINNING; THENCE S30" 44'24''W, 254.47 FEET, THENCE S1 0" 03'22"E, 98.65 FEET, THENCE S89" 13'33"E 294.63 FEET, MORE OR LESS TO THE WESTER N BOUNDARY OF THE RIGHT OF WAY FOR FISH CREEK ROAD, THENCE ALONG SAID RIGHT OF WAY THE FOLLOWING COURSES: ALONG A CURVE TO THE RIGHT 88.94 FEET WITH A RADIUS OF 985.00 FEET AND A CHORD BEARING N23"36'32"E 88.91 FEET, THENCE N26" 15'1O "E9.38 FEET, THENCE ALONG A CURVE TO THE RIGHT 249.40 FEET WITH A RADIUS OF 1 176.00 FEET WITH A CHORD BEARING N32"21 '05"E 248.93 FEET, THENCE N38'27'46"E 19.18 FEET MORE OR LESS TO THE NORTH LINE OF SAID SECTION 6, THENCE ALONG THE AFOREMENTIONED NORTH LINE OF SECTION 6, S89" 1 6'27"E 366.69 FEET, MORE OR LESS TO THE TRUE POINT OF BEGINNING, COUNTY OF LARIMER, STATE OF COLORADO, BEING SUBJECT TO ALL EASEMENTS AND RIGHTS OF WAY OF RECORD, LARIMER COUNTY, COLORADO. Containing Acres 2.52 Acres 28 IT IS FURTHER RESOLVED, that in accordance with Section 31-12-108, C.R.S., the Town Board Public Hearing shall be held Tuesday, June 26, 2018 at 7:00 p.m., in the Municipal Building, located at 170 MacGregor Ave., Estes Park, Colorado, for the purpose of determining if the proposed annexation complies with the applicable provisions of Sections 31-12-104 and 31-12-105, C.R.S. IT IS FURTHER RESOLVED, that the Town Clerk shall give the notice of the hearing as provided in Section 31-12-108(2), C.R.S. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 29       30 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Jeffrey Woeber, Senior Planner Date: May 22, 2018 RE: Presentation of “Capstone Project” by Ms. Amber Groll, UCD Ms. Amber Groll is a student in the Master of Urban and Regional Planning (MURP) degree program at the University of Colorado, Denver. Ms. Groll selected the Town of Estes Park for a capstone project titled Facilitating Alternative Workforce Housing in Estes Park, Colorado. Ms. Groll’s paper explores some constraints within our existing codes, especially regarding establishing Accessory Dwelling Units (ADUs). She identifies possible ways for the Town to better facilitate allowing these as a form of workforce housing. Ms. Groll is scheduled to present an overview of her paper at the May 22, 2018 Town Board meeting. A PDF of her paper can be accessed at the link below. Please contact me if you would like a paper copy, jwoeber@estes.org or 577-3727. Click to view the Presentation of “Capstone Project” by Ms. Amber Groll, UCD 31       32 Community Development Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Randy Hunt Date: May 22, 2018 RE: Final Townhome Plat, Raven Rock Townhomes, Promontory Drive at Marys Lake Road, James R. Mackey and Susan M. Mackey. Staff is requesting that this item be continued to the June 12, 2018 Town Board meeting date. 33 34 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From:Robin Becker, Planner I Date:May 22nd 2018 RE:Ordinance #09-18, Rezone From CH-Commercial Heavy to CO- Commercial Outlying; 920 Dunraven St.; Jose Trinidad Gonzales Ruiz, Mark Newendorp (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing and make a determination on the Zoning Map Amendment (rezoning) application for compliance with the Estes Valley Development Code (EVDC). Present Situation: The project area is located within the Town of Estes Park between Dunraven and Comanche St. The lot is currently developed with a commercial building. This building has been for sale and been empty for at least the last four years. The lot is zoned CH- Commercial Heavy and is 0.27-acres in size. There is no minimum lot size in both CO and CH zone districts. Currently there are 19 parking spaces on the property and additional parking could be added during the buildout. Proposal: The proposal entails re-zoning the entire lot to CO-Commercial Outlying. The purpose of this request is to build a microbrewery/ tasting room. For reasons unclear to staff, microbreweries are a permitted use in CO but not CH. The existing building has 2700 square feet of which 1200 square feet is a basement. The existing building would require little modification and no additional buildings would be needed. The microbrewery is envisioned to be a 5 bbl brew system and the tasting room would occupy approximately 2000 square feet of indoor and outdoor seating area. All applications for text or Official Zoning Map Amendments shall be reviewed by the EVPC and Board(s) for compliance with the relevant standards and criteria set forth below and with other applicable provisions of this Code. In accordance with Section 3.3D “Standards for Review” of the EVDC, all applications for re-zoning shall demonstrate compliance with the applicable standards and criteria:35 1. The amendment is necessary to address changes in conditions in the areas affected. Staff Finding: The proposed zone map amendment is necessary to address changes in conditions in the area. The area is a mix of Commercial, Office, and Commercial Heavy zoning and the rezoning would fit the areas existing zoning. The subject property is an underutilized property that could serve local residents and provide another dining experience to the community. 2. The development plan, which the proposed amendment to this Code would allow, is compatible and consistent with the policies and intent of the Comprehensive Plan and with existing growth and development patterns in the Estes Valley. Staff Finding: Staff has waived the development plan requirement per Section 3.3.B.1 of the Estes Valley Development Code: “All applications seeking to amend this Code to allow a change from one (1) zone district to a different zone district or seeking to amend this Code by changing the permitted uses in any zone district shall be accompanied by a development plan. This requirement may be waived by Staff if it finds that the projected size, complexity, anticipated impacts or other factors associated with the proposed development or subdivision clearly justify such waiver.” The EVDC implies erroneously that a “rezoning development plan” is necessary in order to determine whether a rezoning is consistent with the Comprehensive Plan. In fact rezoning in and of itself is one of the legislative matters that should be reviewed for comprehensive plan consistency. A Development Plan, separate from the rezoning requirement, is still required and one has been submitted and is working through review with affected agencies. A lot consolidation application has also been submitted and is working through the review process currently. The proposed rezoning is consistent with Community Wide Policies noted in the Comprehensive Plan under subsection FC3 and Chapter Six. The Fish Creek/ Little Prospect Mountain area. Subsection FC3 states that the community needs to “prepare a plan for the Highway 7 corridor which clearly identifies common access points, a streetscape improvement, signage guidelines, lighting standards, and private sector development standards”. Specifically, bullet three: “the Commanche /Dunraven area provides a location for needed uses”. One would argue a brewery/taste room would be better suited in this commercial heavy and commercial area than an unused vacant building. 3. The Town, County or other relevant service providers shall have the ability to provide adequate services and facilities that might be required if the application were approved. 36 Staff Finding: The ability to continue to provide adequate services to the property is present at this location. Reviewing agency staff has no concerns with providing these services. Advantages: 1. Complies with standards set forth in the Estes Valley Development Code; 2. When combined with the Development Plan, this rezoning will allow for reuse of an existing vacant building and provide another brewery option to locals and visitors alike to contribute to the local economy. Disadvantages: None. Action Recommended: The Estes Valley Planning Commission held a public hearing for this application on May 15, 2018. During the hearing, the Commission made the following findings: 1. The rezoning request for an Official Zoning Map amendment complies with the applicable review criteria set forth in Section 3.3.D “Standards for Review” of the Estes Valley Development Code. The Planning Commission voted (5-0) unanimously recommended approval of the Zoning Map Amendment with no conditions. Finance/Resource Impact: None. Level of Public Interest Low: No public comments were submitted to the Community Development Department and no public comment was received at the Planning Commission public hearing. Sample Motion: I move for the approval/denial Below are the Town Board’s options related to the Zoning Map Amendment request: 1. I move to APPROVE the Zoning Map Amendment request including findings of fact and conclusions of law, with the conditions of approval as recommended by the Planning Commission. 2. I move to APPROVE the Zoning Map Amendment request with no conditions, including findings of fact and conclusions of law. 3. I move to DENY the Zoning Map Amendment request, finding that [state findings for denial] 37 4. I move to CONTINUE THE HEARING to ____[Date uncertain], to provide adequate time to review additional materials, finding that [State Reasons for continuance] Attachments: Ordinance #09-18 Application and Planning Commission Staff Report www.estes.org/currentapplications 38 ORDINANCE NO. 09-18 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE TO REZONE LOTS 12 &13 QUASEBARTH RESUB WHEREAS, on May 15, 2018, the Estes Valley Planning Commission recommended approval of an Official Zoning Map amendment to rezone Lots 12 & 13 Quasebarth Resub, from CH-Commercial Heavy to CO-Commercial Outlying, WHEREAS, the Board of Trustees of the Town of Estes Park finds that this Official Zoning Map amendment complies with the Standards for Review established in Section 3.3.D of the Estes Valley Development Code and it is in the best interest of the Town that the recommended zoning amendment be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The zoning of LOTS 12 & 13, QUASEBARTH RESUB, COUNTY OF LARIMER, STATE OF COLORADO, shall be changed from CH-Commercial Heavy to CO-Commercial Outlying. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS 22nd DAY OF May, 2018. TOWN OF ESTES PARK _____________________________________ Todd Jirsa, Mayor ATTEST: _____________________________ Jackie Williamson, Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the 22nd day of May, 2018 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2018, all as required by the Statutes of the State of Colorado. Town Clerk 39 40 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Robin Becker Planner I, Brandon Howes, Consulting Town Planner Date: May 22, 2018 RE: Ordinance #10-18 STANLEY AVENUE TOWNHOMES DEVELOPMENT, Rezone from E-Estate Zoning to RM-Multifamily Residential; 260 Stanley Avenue; Applicant: Michael and Cynthia Kingswood (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing and make a determination on the Zoning Map Amendment (rezoning) application for compliance with the Estes Valley Development Code (EVDC). Present Situation: The area to be rezoned is comprised of one lot totaling 0.07 acres and currently owned by the Town of Estes Park. The existing zoning on the subject property is E-Estate. The adjacent 0.50 acre lot to the south is owned by Michael and Cynthia Kingswood and is zoned RM-Multifamily Residential. There is currently an existing single-family house on the property. A contract to convey the property title from the Town to the Kingswoods is ready for execution, pending land -use approvals. Proposal: This request is to rezone one lot encompassing 0.07 acres from E-Estate to RM-Multi- Family Residential. In December 2017, a companion lot to the south was rezoned from E- Estate Zoning to RM-Multifamily Residential. Rezoning this lot will place both lots under unified zoning for a townhome development project. The subject property recently had a Final Plat approved on May 8, 2018 with a vote (seven to zero) from Town Board approving a split of the two (2) lots into eight (8) lots for residential use and two (2) Outlots referred to as A and B. In addition, the applicant has submitted the Stanley Avenue Townhomes Development Plan as a site plan review. The applicant is under contract with the Town (current owner) to purchase the subject property (small triangular tip to the north) encompassing 0.07 acres in order to achieve the allowable density for development of the eight (8) workforce housing townhomes. The applicant intends to use the 0.07 acre parcel as a detention pond for the Stanley Avenue Townhomes Development. 41 All applications for text or Official Zoning Map amendments shall be reviewed by the EVPC and Board(s) for compliance with the relevant standards and criteria set forth below: 1. The amendment is necessary to address changes in conditions in the areas affected; There is a significant need for attainable housing within the Estes Valley. The addition of high-density residential in this part of Town helps meet this need. In addition, because the subject property is located between Residential Estate Zoning and Commercial Heavy and Accommodations zone districts, Multifamily Residential zoning is a reasonable transitional zoning category between these areas. 2. The development plan, which the proposed amendment to the Code would allow, is compatible and consistent with the policies and intent of the Comprehensive Plan and with existing growth and development patterns in the Estes Valley; The Stanley Avenue Townhomes Development Plan is consistent with the Comprehensive Plan for the Fish Creek Planning Sub-Area which identifies this area as Estate (E). The Development Plan indicates an efficient layout for the eight (8) townhomes and associated site items of circulation, parking, landscaping, and drainage. 3. The Town, County or other relevant service providers shall have the ability to provide adequate services and facilities that might be required if the application were approved. The relevant service providers have indicated that they have no issue with the ability to provide adequate services and facilities if this application is approved. Advantages: 1. Complies with standards set forth in the Estes Valley Development Code; 2. When combined with the approved Final Plat and Development Plan, this rezoning will allow for the development of 8 attainable housing units. Disadvantages: None Action Recommended: The Estes Valley Planning Commission held a public hearing for this application on May 15, 2018. During the hearing, the Commission made the following findings: 1. The rezoning request for an Official Zoning Map amendment complies with the applicable review criteria set forth in Section 3.3.D “Standards for Review” of the Estes Valley Development Code. 42 The Planning Commission recommended by a vote of 5-0 to approve the Zoning Map Amendment request recommended by staff. Staff recommends that the Board of Trustees approve the Stanley Avenue Townhomes Zoning Map Amendment request. Finance/Resource Impact: N/A Level of Public Interest Low Sample Motion: Below are the Town Board’s options related to the Zoning Map Amendment request: 1.I move to APPROVE the Zoning Map Amendment request including findings of fact and conclusions of law, with the conditions of approval as recommended by the Planning Commission. 2.I move to APPROVE the Zoning Map Amendment request with no conditions, including findings of fact and conclusions of law. 3.I move to DENY the Zoning Map Amendment request, finding that [state findings for denial]. 4.I move to CONTINUE THE HEARING to ____[Date uncertain], to provide adequate time to review additional materials, finding that [State Reasons for continuance]. Attachments: Vicinity Map Ordinance #10-18 Application and Planning Commission Staff Report www.estes.org/currentapplications 43 ORDINANCE NO. #10-18 AN ORDINANCE AMENDING THE ESTES VALLEY DEVELOPMENT CODE TO REZONE Portion of Lot 20, Little Prospect Subdivision WHEREAS, on May 15, 2018, the Estes Valley Planning Commission recommended approval of an Official Zoning Map amendment to rezone Portion of Lot 20, Little Prospect Subdivision, from E-Estate to RM-Residential Multi-Family. WHEREAS, the Board of Trustees of the Town of Estes Park finds that this Official Zoning Map amendment complies with the Standards for Review established in Section 3.3.D of the Estes Valley Development Code and it is best interest of the Town that the recommended zoning amendment be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The zoning of Portion of Lot 20, Little Prospect Subdivision, COUNTY OF LARIMER, STATE OF COLORADO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: shall be changed from E-Estate to RM-Residential Multi-Family. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS 22nd DAY OF May, 2018. TOWN OF ESTES PARK _____________________________________ Todd Jirsa, Mayor ATTEST: _____________________________ Jackie Williamson, Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the 22nd day of May, 2018 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2018, all as required by the Statutes of the State of Colorado. Town Clerk 44 STANLEYAVESTANLEYAVE179 260 175 173 321 801 This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as to the accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 10 20Feet 1 in = 33 ft±Town of Estes ParkCommunity Development Stanley Avenue Townhomes /Mountain Wood Townhomes Zoning Map Amendment Printed: 5/9/2018Created By: Robin Becker St an ley A v enu e E H I G H W A Y 3 6 BIG T H O M P S O N A V E MORAINE AVERIVERSIDE DRS SAINT VRAIN AVEN SAINT VRAIN AV E W WONDERVIEW AVE E ELKHOR N A V E LAKE ESTES Site 45 46 April 25, 2018 To the Town Trustees of Estes Park: We are an independent citizens group concerned about the welfare of our immigrant population in Estes Park. We are hopeful that the Town Trustees will support the attached resolution. The United States of America was built on diversity. Our local workforce reflects this diversity, and our Estes Park schools educate students of diverse immigration and documentation status. Much of the resident immigrant population has lived in Estes Park for many years. Children of these immigrant families fall into different immigration categories: those who were brought to the United States as young children, and those who were born here and are US citizens. A forced reduction of the immigrant population will risk separating families and negatively impact an integral part of the Estes Park community. The economic, social, and cultural survival of our community is threatened unless we come together as a community and support our immigrant population. We thank you for your consideration and support of this resolution. Sincerely, Rene Moquin, Chair Concerned Citizens for our Immigration Community 47 RESOLUTION #10-18 SUPPORTING IMMIGRATION REFORM WHEREAS, Estes Park is a multicultural community built on the aspirations and hard work of people who have come together to live here and recognizes and wishes to maintain the benefits of enhanced cultural diversity provided by our immigrant community, and WHEREAS, the community of Estes Park would be greatly diminished should the immigrants who have lived here for many years, attended our churches, resided in our neighborhoods, broadened our vision, and enriched our friendships have to leave, and WHEREAS, Estes Park is a mountain town whose economy is dependent on the tourism visitation to the area and especially the Rocky Mountain National Park with current visitation of approximately 4.5 million visitors per year, and WHEREAS, a forced reduction of the immigrant and foreign work force as a result of changes in visa policies and current immigration enforcement rulings would have negative impacts on the economy of Estes Park, and WHEREAS, a forced reduction of the immigrant workforce will negatively impact an integral part of the Estes Park community by possibly separating families whose children may be United States citizens, and WHEREAS, a forced reduction of the Estes Park immigrant work force would likely result in a parallel reduction in the Estes Park school student population resulting in reductions in overall school income and the reduced ability for our now excellent Estes Park school system to provide the breadth of educational opportunity that it does now; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK in order to protect the economy and the stability of the Estes Park community, the Estes Park Board of Trustees urge the elected Colorado Congressional Delegation in Washington DC to use their powers to achieve passage of comprehensive U.S. immigration reform that results in resolution of the immigration related problems now facing our community and country. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 48 TOWN ATTORNEY Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Gregory A. White, Town Attorney Date: May 17, 2018 RE: Memorandum of Understanding with Estes Performance Inc. for the Rocky Mountain Performing Arts Complex (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE X CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES X NO Objective: Review, and if appropriate, approve the Memorandum of Understanding (MOU) between the Town and Estes Performance Inc. (EPIC). Present Situation: EPIC has requested that the Town reserve a 4.5 acre portion of Stanley Park located on the southwest corner of Community Drive and Highway 36 (the Site); and if certain milestones are met as set forth in the MOU, enter into a Ground Lease with EPIC for construction and operation of a performing arts complex which includes a performing arts theater, a black box wing, a potential IMAX wing, staff offices, food service facilities, scene shop, and public parking known as the Rocky Mountain Performing Arts Complex (RMPAC). If this MOU is approved by the Town, this will allow EPIC to move forward on a capital campaign to raise the necessary funding to design and construct the RMPAC on the Site. Proposal: The MOU between the Town and EPIC contains the following terms and conditions: • Location of Site. A 4.5 acre parcel located south of Highway 36 and contiguous to the west right-of-way of Community Drive on the Town’s Stanley Park property. • Reservation of Site. The MOU requires the Town to reserve the Site for use and occupancy by EPIC for the RMPAC pursuant to the terms of the MOU. • Ground Lease. If EPIC meets the requirements of the MOU, the Town and EPIC will enter into a Ground Lease for the Site. The term of the Ground Lease will be 49 for a 20 year initial term with EPIC having an option for a second 20 year term. The Ground Lease would provide that EPIC is totally responsible for all costs of design, construction and operation of the RMPAC and for receiving all land use approvals for the RMPAC. The Ground Lease will require that the RMPAC will be used solely for public entertainment purposes and not as security nor be transferred to a third party. • EPIC is required to raise a total sum of $11 million in pledges and gifts on or before March 1, 2019 with an option to extend this deadline to June 1, 2019. If said sum is achieved, EPIC is required to raise a total of $16.75 million in pledges and gifts on or before December 1, 2019. If EPIC does not raise the $11 million by March 1, 2019/June 1, 2019, or does not raise the $16.75 million by December 1, 2019, the MOU is automatically terminated, and the Town has no responsibility to reserve the Site for the RMPAC. Advantages: • Approval of the MOU allows EPIC to begin a capital campaign to raise the funds necessary to design and construct the RMPAC project as specified in the MOU. • The MOU sets deadlines for the raising of the necessary funds. • If the funds are raised and the Ground Lease is entered into between the parties, EPIC will be authorized to construct and operate the RMPAC on the Site. Disadvantages: • The Town is in the process of hiring a consultant to provide a Master Plan of the entire Stanley Fairgrounds property owned by the Town. The reservation of the Site may remove this Site from consideration in the Master Planning process. Action Recommended: Review by the Town Board of the MOU, and a decision by the Town Board of whether or not to approve the MOU. This is a policy decision by the Town Board and, as such, Staff has no recommendation with regard to the approval/denial of the MOU. Finance/Resource Impact: The MOU provides that the Town shall have no responsibility to provide any funding for the RMPAC. The Ground Lease would not provide revenue to the Town as the Site will be leased for $1 per year. Level of Public Interest High. The location, design and construction of a performing arts center within the Town has been an ongoing discussion for approximately thirty years. The approval of the MOU will provide a reserved site for the RMPAC and allow EPIC to pursue funding for the RMPAC pursuant to the terms of the MOU. Sample Motion: I move to approve/deny the MOU as presented. Attachments: Memorandum of Understanding 50 Memorandum of Understanding Page 1 of 6 Memorandum of Understanding This Memorandum of Understanding (MOU) is effective this ____ day of ____________, 2018, by and between the Town of Estes Park (the (“Town), a municipal corporation, and Estes Performance, Inc. (“EPIC”), a Colorado non-profit corporation. A. Purpose This MOU establishes and delineates the responsibilities and understandings between the two parties regarding the financing, location, construction, and operation of a proposed Performing Arts Complex by EPIC to be located on a portion of Stanley Park, which is owned by the Town. EPIC has conceptually designed a Performing Arts Complex that includes a Performing Arts Theater, a “black box” wing, a potential IMAX wing, staff offices, food service facilities, scene shop, and public parking (“RMPAC”). EPIC is in the process of moving forward on a capital campaign to raise necessary private funding to design, construct, and operate RMPAC. EPIC desires to locate RMPAC on a 4.5 acre site located on the Stanley Park property owned by the Town. B. The Town's Role and Responsibilities 1. Location. EPIC has identified a 4.5 acre site located south of Highway 36 and contiguous to the west right-of-way of Community Drive (the “Site”). A depiction of the Site is set forth on Exhibit A attached hereto and incorporated herein by reference. 2. Reservation of the Site. The Town hereby agrees to reserve the Site for use and occupancy by EPIC for the RMPAC pursuant to the terms of this MOU. 3. Ground Lease. The Town shall enter into a Ground Lease with EPIC for the Site subject to EPIC fulfilling its responsibilities more fully set forth in this MOU. The Ground Lease shall contain the terms set forth on Exhibit B attached hereto and incorporated herein by reference. The Ground Lease shall be entered into between the parties following the notification from EPIC that the total sum of $16.75 million has been reached as provided in Section C.3. 4. Town Funding. The Town shall have no responsibility to provide any funding for the RMPAC. C. EPIC and its Role and Responsibilities 1. Fundraising. EPIC agrees to raise the necessary funds to design and construct the RMPAC on the Site entirely through philanthropic donations including the selection of naming rights. It is estimated that the initial cost of the design and construction of the 51 Memorandum of Understanding Page 2 of 6 RMPAC will not exceed $16.75 million, with additional fundraising expected once final design and significant fundraising has been completed. 2. First Fundraising. EPIC shall raise a total sum of $11 million in pledges and gifts on or before March 1, 2019. EPIC shall provide the Town with a financial report on or before March 1, 2019 identifying that the $11 million has been achieved. In the event EPIC has not achieved the requirement of $11 million in pledges and gifts on or before March 1, 2019, EPIC may exercise, at its discretion, a three month extension of this deadline until June 1, 2019 to raise the $11 million in funding. This extension shall be exercised by written notice to the Town on or before March 1, 2019. 3. Second Fundraising. If EPIC has raised the funds set forth in Section C.2. on or before March 1, 2019 or June 1, 2019, EPIC shall then be required to raise a total of $16.75 million in pledges and gifts on or before December 1, 2019. 4. Expenditure of Raised Funds. EPIC shall be entitled to spend raised funds in an amount not to exceed $2 million during the two timeframes set forth in Sections C.2. and C.3. for design or development costs of the RMPAC. Said costs shall be considered as raised funds in the two fundraising goals set forth in Sections C.2. and C.3. 5. Design of RMPAC. EPIC shall be solely responsible for the design, construction and operation of the RMPAC. The Town shall not impose any design restrictions on the design of the RMPAC, however the design must comply with all applicable land use and building codes and may not, in anyway, interfere with the efficient and effective operation of Stanley Park, the fairgrounds, Events Complex or any other existing Town operations on the property. D. Notice Any notice required or permitted by this MOU will be deemed effective when personally delivered in writing or three (3) days after notice is deposited with the U.S. Postal Service, postage prepaid, certified, and return receipt requested, and addressed as follows: Town of Estes Park Estes Performance, Inc. Attn: Town Administrator Attn: EPIC Chair P O Box 1200 P O Box 3077 Estes. Park, CO 80517 Estes Park, CO 80517 Either party may change the address for notices by written notice to the other party. E. Governmental Immunity The parties understand and agree that the Town is relying on and does not waive, by any provision of this MOU, the monetary limitations, terms or any other rights, 52 Memorandum of Understanding Page 3 of 6 immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., as from time to time amended, or otherwise available to the Town or any of its officers, agents or employees. F. Entire Agreement This MOU embodies the entire agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this MOU supersedes all previous communications, representations, or agreements, either verbal or written, between the parties. This MOU may not be modified or amended except by written agreement of the parties. Town of Estes Park Estes Performance Inc. __________________________ __________________________ By: Todd A. Jirsa, Mayor By: R. Stanton Black, Chairman 53 Memorandum of Understanding Page 4 of 6 Exhibit A 54 Memorandum of Understanding Page 5 of 6 55 Memorandum of Understanding Page 6 of 6 Exhibit B • Lessor. Town of Estes Park • Lessee. Estes Performance Inc. • Leased Property. The Site as set forth on Exhibit A. • Ground Lease Payment. $1.00 and other good and valuable consideration per year. • Term. The term of the Ground Lease shall be twenty (20) years plus an additional twenty (20) year option on the part of EPIC to continue the Ground Lease. • Permitted Use. Lessee shall use the Site for the construction, development and operation of the RMPAC as a public performing arts center. 1. The Ground Lease shall require that the RMPAC be used solely for public entertainment purposes and that the Ground Lease shall not be used as security or subject to transfer to a third party. 2. The Ground Lease shall contain a requirement that EPIC shall receive approval of the RMPAC through all appropriate rules and regulations of the Town and obtain a building permit for construction of the RMPAC on or before January 1, 2020. The Ground Lease shall provide that if development approval and building permit is not received by said date, that the Ground Lease shall automatically terminate, and the Town shall have no responsibility to continue to reserve the Site for the RMPAC project. 3. The size of the Site at 4.5 acres is due to the need to provide public parking for those using the RMPAC. The Ground Lease shall provide that the parking area shall be available to the Town for use of Stanley Park or other Town transportation needs subject to EPIC’s priority use for the RMPAC. 4. In construction of the RMPAC, EPIC shall be responsible for reimbursing the Town for all costs of relocation of any Town facilities located on the Site. 5. The Ground Lease shall address maintenance, access to the Site, insurance, default provisions, termination of lease, and other provisions which are customarily addressed in a ground lease. 56 FINANCE DEPT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Duane Hudson, Finance Director Date: 5/22/18 RE: Resolution # 11-18, Supplemental Budget Appropriations PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To obtain approval of Resolution # 11-18 to appropriate funding for the Stanley Park Master Plan and the electric trolley project with additional appropriations for the Community Drive / US Hwy 36 Intersection Project and the Moraine Ave Bridge Project, along with the matching grant revenues. Present Situation: General Fund: The Stanley Park Master Plan is in need of an update with the recent changes to the area and anticipated future changes already being contemplated. The funding of $68,000 for the master plan update will come from additional revenues in the form of a CIRSA claim for damage to the arena footing in the amount of $124,991.50. Payment of the first half of the CIRSA claim in the amount of $62,495.75 was received in April 2018 with the second half to be paid after claim closeout. This amendment also includes appropriations of $460,000 for acceptance of the new electric powered trolley along with its grant funds in the amount of $360,000. Monies from the parking garage savings had been earmarked to use as the grant match when the application was submitted last year. Community Reinvestment Fund: The Moraine Ave Bridge Project had some additional costs from scope changes and efforts to accelerate work due to unanticipated delays. The Town has been awarded additional CDBG grant funds in the amount of $293,057 to help cover those costs. This budget amendment includes an increase in grant revenues of $293,057 and an increase in project appropriations of $293,057. 57 In addition to the Moraine Ave Bridge Project changes, an additional $14,000 is requested for design costs to explore a roundabout in lieu of the turning lanes at the intersection of Community Drive and US Hwy 36 and an additional $102,500 is appropriated towards the eventual intersection construction project. These additional funds are coming from the parking garage savings in the Community Reinvestment Fund. Larimer County Open Space Fund: The projected sales tax revenue was refined upward by $35,000 based upon Larimer County’s budgeted open space sales tax revenues. Proposal: To complete these projects, the funds must be appropriated in the General Fund for the Stanley Park Master Plan and the electric trolley acquisition. The Community Reinvestment Fund appropriations should be increased for the Moraine Ave Bridge Project changes and the Community Drive / US Hwy 36 Intersection Project. Advantages: The Town will be able to update the Stanley Park Master Plan to coordinate future changes to the area with a long-term vision and plan in mind. The Town will also be able to take advantage of the new electric trolley technology to further enhance our commitment to being good stewards of our natural setting. The Moraine Ave Bridge Project and Community Drive / US Hwy 36 Intersection Project will also be able to continue unimpeded. Disadvantages: This will appropriate Town funds for these purposes, reducing funding available for other purposes. Action Recommended: Staff recommends approval of the supplemental budget resolution. Finance/Resource Impact: General Fund – $56,991 net increase in fund balance Community Reinvestment Fund - $216,500 net decrease in fund balance Level of Public Interest The community is very interested in timely completion of the Moraine Ave Bridge Project. The intersection at Community Drive / US Hwy 36 is also of interest to the entire community. 58 Sample Motion: I move for the approval/denial of Resolution #11-18 Supplemental Budget Appropriations to the 2018 Budget. Attachments: Attachment A – Resolution #11-18 Supplemental Budget Appropriations to the 2018 Budget Attachment B – Recap of Proposed Budget Amendments and supporting schedules Attachment C – Letter of Support from the Transportation Advisory Board 59 Attachment A RESOLUTION FOR SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2018 BUDGET NO. 11-18 WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2018 annual budget in accordance with the Local Government Budget Law on November 28th, 2017; and WHEREAS, additional projects and activities have been identified that were not known or included in the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations be increased by $1,037,557 for funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 20,114,471 528,000 20,642,471 204 Community Reinvestment Fund 3,896,784 509,557 4,406,341 211 Conservation Trust Fund 32,541 0 32,541 220 Larimer County Open Space Fund 1,293,730 0 1,293,730 236 Emergency Response System Fund 45,685 0 45,685 238 Community Center Fund 696,700 0 696,700 244 Trails Fund 300,000 0 300,000 260 Street Fund 5,635,833 0 5,635,833 502 Light & Power Fund 19,983,031 0 19,983,031 503 Water Fund 10,218,788 0 10,218,788 606 Medical Insurance Fund 2,002,909 0 2,002,909 612 Fleet Maintenance Fund 426,571 0 426,571 625 Information Technology Fund 715,771 0 715,771 635 Vehicle Replacement Fund 366,916 0 366,916 Total All Funds 65,729,730 1,037,557 66,767,287 60 Attachment A ADOPTED this 22th day of May, 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 61 TOWN OF ESTES PARKRECAP OF PROPOSED BUDGET ADJUSTMENTSFOR YEAR ENDED 12-31-2018RESOLUTION 11-18AS OF May 22, 2018101204211220236238244260GENERAL FUNDCOMMUNITY REINVESTMENT CONSERVATION TRUSTLARIMER COUNTY OPEN SPACEEMERGENCY RESPONSECOMMUNITY CENTERTRAILSSTREETRevenues, As Amended$23,160,342 $4,123,453$32,550 $1,748,847$69,800 $696,700 $356,930 $2,021,900Expenses, As Amended20,642,471 4,406,34132,541 1,293,73045,685696,700300,000 5,635,833Net2,517,871 (282,888)9455,11724,115056,930 (3,613,933)Estimated Beginning Fund Balance, 1/1/182,158,823592,09854,957 (453,350)31,8020193,744 4,334,169Estimated Ending Fund Balance, 12/31/18$4,676,694 $309,210$54,966$1,767$55,917$0 $250,674 $720,236Budget Reserves Nonspendable Prepaid Fund Balance & Restricted Donation60,000 Total Restricted Fund Balance 60,000 22.4%502 503 606 612 625 635LIGHT & POWER WATERMEDICAL INSURANCE FLEETINFORMATION TECHNOLOGYVEHICLE REPLACEMENT TOTALRevenues, As Amended $16,952,962 $5,596,748 $2,590,625 $428,825 $726,276 $892,419 $59,398,377Expenses, As Amended 19,983,031 10,218,788 2,002,909 426,571 715,771 366,916 66,767,287Net (3,030,069) (4,622,040) 587,716 2,254 10,505 525,503 (7,368,910)Estimated Beginning Fund Balance, 1/1/18 7,660,019 7,680,689 767,950 383,803 211,838 1,484,478 25,101,020Estimated Ending Fund Balance, 12/31/18 $4,629,950 $3,058,649 $1,355,666 $386,057 $222,343 $2,009,981 $17,732,110Attachment B62 TOWN OF ESTES PARK SUMMARY OF ANTICIPATED REVENUE ADJUSTMENTS FOR YEAR ENDED 12-31-2018 RESOLUTION 11-18 AS OF May 22, 2018 Fund/Dept Fund Name Current Budget Amendment Budget As Amended 101 GENERAL FUND 22,575,351 584,991 23,160,342 204 COMMUNITY REINVESTMENT 3,830,396 293,057 4,123,453 211 CONSERVATION TRUST 32,550 - 32,550 220 LARIMER COUNTY OPEN SPACE 1,713,847 35,000 1,748,847 236 EMERGENCY RESPONSE 69,800 - 69,800 238 COMMUNITY CENTER 696,700 - 696,700 244 TRAILS 356,930 - 356,930 260 STREET 2,021,900 - 2,021,900 502 LIGHT & POWER 16,952,962 - 16,952,962 503 WATER 5,596,748 - 5,596,748 606 MEDICAL INSURANCE 2,590,625 - 2,590,625 612 FLEET 428,825 - 428,825 625 INFORMATION TECHNOLOGY 726,276 - 726,276 635 VEHICLE REPLACEMENT 892,419 - 892,419 TOTAL 58,485,329 913,048 59,398,377 Attachment B 63 TOWN OF ESTES PARK SUMMARY OF SUPPLEMENTAL APPROPRIATIONS FOR YEAR ENDED 12-31-2018 RESOLUTION 11-18 AS OF May 22, 2018 Fund/Dept Fund Name Current Budget Amendment Budget As Amended 101 GENERAL FUND 101-1100 Legislative 213,362 - 213,362 101-1200 Judicial 80,131 - 80,131 101-1300 Executive 380,090 - 380,090 101-1400 Admin Svcs 639,868 - 639,868 101-1500 Finance 549,452 - 549,452 101-1600 Com Dev ( Planning)805,068 - 805,068 101-1700 Facilities 1,325,331 - 1,325,331 101-1800 Employee Benefits 159,651 - 159,651 101-1900 Community Service Grants 1,070,241 - 1,070,241 101-2100 Police - Patrol 3,359,637 - 3,359,637 101-2155 Police - Communications 1,003,181 - 1,003,181 101-2175 Police - Comm Svcs 348,097 - 348,097 101-2300 Building Safety Divison 589,092 - 589,092 101-2400 Engineering 529,397 - 529,397 101-2600 Visitor Center 461,529 - 461,529 101-3100 Streets 2,885,989 - 2,885,989 101-5200 Parks 1,182,604 - 1,182,604 101-5304 Senior Center 21,250 - 21,250 101-5500 Special Events 2,333,439 68,000 2,401,439 101-5600 Transportation 466,678 460,000 926,678 101-5700 Museum 360,062 - 360,062 101-9000 Transfers 1,350,322 - 1,350,322 101 GENERAL FUND 20,114,471 528,000 20,642,471 204 COMMUNITY REINVESTMENT 3,896,784 509,557 4,406,341 211 CONSERVATION TRUST 32,541 - 32,541 220 LARIMER COUNTY OPEN SPACE 1,293,730 - 1,293,730 236 EMERGENCY RESPONSE 45,685 - 45,685 238 COMMUNITY CENTER 696,700 - 696,700 244 TRAILS 300,000 - 300,000 260 STREET 5,635,833 - 5,635,833 502 LIGHT & POWER 19,983,031 - 19,983,031 503 WATER 10,218,788 - 10,218,788 606 MEDICAL INSURANCE 2,002,909 - 2,002,909 612 FLEET 426,571 - 426,571 625 INFORMATION TECHNOLOGY 715,771 - 715,771 635 VEHICLE REPLACEMENT 366,916 - 366,916 TOTAL ALL FUNDS 65,729,730 1,037,557 66,767,287 Attachment B 64 TOWN OF ESTES PARKSCHEDULE OF CAPITAL PROJECTSFOR YEAR ENDED 12-31-2018RESOLUTION 11-18AS OF May 22, 2018Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION Current 2018 Capital Project Budget 2018 Budget Realloc by Depts 2018 Additional Appropriation Revised 2018 Capital Project Budget VETERANS MEMORIAL PROJECTVETMON 101-1300-413-31-13 LAND IMPROVEMENTS- - - - WILLOW KNOLLS LEGACY PROJECTWILL17 101-1300-413-31-13 LAND IMPROVEMENTS19,204 - - 19,204 DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE159,483 - - 159,483 DOWNTOWN ESTES PARK NEIGHBORHOOD PLANDTDOLA 101-1600-416.22-13 CONTRACT/SKILLED SERVICES- - - - FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING150,000 - - 150,000 PAINT EXTERIOR OF FISH HATCHERY RENTALSHPAINT 101-1700-417.32-22 BUILDING REMODELING- - - - TOWN HALL ROOFS ( ENGINEERING & PD WINGS)THROOF 101-1700-417.32-22 BUILDING REMODELING- - - - WORKFORCE HOUSING PROJECT MGTWFHOUS 101-1700-417.32-22 BUILDING REMODELING32,100 - - 32,100 TOWN HALL ELEVATOR-NA- 101-1700-417.32-22 BUILDING REMODELING- - - - TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING125,000 - - 125,000 MPEC SERVER ROOM AC EC AC 101-1700-417.33-32 OFFICE EQUIPMENT10,000 - - 10,000 SECURITY CAMERAS PHASE 2 SECCAM 101-1700-417.33-32 OFFICE EQUIPMENT26,000 - - 26,000 MORAINE AVE BRIDGEMORBRG 101-2400-424.22-02 ENGINEERING103,268 - - 103,268 STORMWATER MASTER PLANSTORM 101-2400-424.22-02 ENGINEERING37,038 - - 37,038 STORMWATER UTILITY FEASIBILITY STUDYSTMFEE 101-2400-424-22-02 ENGINEERING10,294 - - 10,294 SANDER REPLACEMENTS - 2STSNDR 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT16,000 - - 16,000 FISH CREEK ROAD REPAIRSFHWAFC 101-3100-431.36-55 FHWA-FISH CREEK REPAIRS1,600,320 - - 1,600,320 FISH CREEK ROAD REPAIRS5CATC 101-3100-431.36-55 FHWA-FISH CREEK REPAIRS102,931 - - 102,931 SMALL 4X4 TRUCK, CART, ETC.ECCART 101-5200-452.34-98 OTHER MACHINERY/EQUIPMENT1,001 - - 1,001 SANDER REPLACEMENT - 1ECSNDR 101-5200-452.34-98 OTHER MACHINERY/EQUIPMENT10,000 - - 10,000 ATV & WEED SPRAYERWEEDSP 101-5200-452-34-98 OTHER MACHINERY/EQUIPMENT20,000 - - 20,000 REBUILD ARENA FOOTING AT EVENT CENTER ARNAFT 101-5500-455.32-22 BUILDING REMODELING125,000 - - 125,000 EVENT CENTER ACOUSTIC IMPROVEMENTECACST 101-5500-455-33-31 FURNITURE/FIXTURES60,000 - - 60,000 MOBILE STAGEMSTAGE 101-5500-455-33-98 OTHER EQUIPMENT150,000 - - 150,000 STANLEY PARK MASTER PLANSPMSTP 101-5500-455.35-62 MASTER PLANS- - 68,000 68,000 REAL TIME PASSENGER INFORMATION SERVICERTINFO 101-5600-456-33-33 DATA PROCESSING EQUIPMENT8,300 - - 8,300 ELECTRIC TROLLEYELTROL 101-5600-456.34-42 TRUCKS- - 460,000 460,000 TOTAL GENERAL FUND2,765,939 - 528,000 3,293,939 - - MUSEUM COLLECTIONS AND RESEARCH FACILITYMUSCOL 204-5400-544.32-22 BUILDING REMODELING81,100 - - 81,100 MUSEUM REMODELMUSREM 204-5400-544.32-22 BUILDING REMODELING192,000 - - 192,000 PARKING GARAGE COUNTER & COM EQUIPPCOUNT 204-5400-544-33-98 OTHER EQUIPMENT40,000 - - 40,000 COMMUNITY DR ENGINEERING DESIGNCOMMDR 204-5400-544.35-51 STREETS76,000 - 14,000 90,000 MORAINE AVE BRIDGEMORBRG 204-5400-544.35-51 STREETS1,885,151 - 293,057 2,178,208 COMMUNITY DR INTERSECTION CONSTRUCTIONCDINTR 204-5400-544.35-51 STREETS497,500 - 102,500 600,000 DOWNTOWN PARKING PLAN DTNPKG 204-5400-544.35-52 PARKING LOTS5,169 - - 5,169 PARKING GARAGECVBPRK 204-5400-544.35-52 PARKING LOTS6,000 - - 6,000 PARKING LOT REPAIRSPARKLT 204-5400-544.35-52 PARKING LOTS- - - - DMS ELECTRONIC SIGNS US36/US34 DYNMSG 204-5400-544.36-52 FEDERAL GRANTS-CMAQ176,354 - - 176,354 TOTAL COMMUNITY REINVESTMENT FUND2,959,274 - 409,557 3,368,831 - - Attachment B65 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION Current 2018 Capital Project Budget 2018 Budget Realloc by Depts 2018 Additional Appropriation Revised 2018 Capital Project Budget SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING 5,140 - - 5,140 MORAINE AVE BRIDGE MORBRG 220-4600-462-35-60 WALKWAYS & BIKEWAYS 225,000 - - 225,000 MACGREGOR AVE TRAIL MCGRTR 220-4600-462.35-60 WALKWAYS & BIKEWAYS - - - - FISH CREEK TRAIL 11CATG 220-4600-462.35-60 WALKWAYS & BIKEWAYS 1,021,290 - - 1,021,290 IRRIG IMPR RIVERWALK US36 TO CHILDRENS PARK, LIBRARYPRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS- - - - VISITOR CENTER BIG T RIVERBANK STABILIZATION VCRVRB 220-4600-462.35-61 PARK IMPROVEMENTS- - - - TOTAL LARIMER COUNTY OPEN SPACE FUND1,251,430 - - 1,251,430 - - 4TH DISPATCH CONSOLE PROJECTDCCONS 236-3600-436.33-31- - - - TOTAL EMERGENCY RESPONSE SYSTEM FUND- - - - - - - - BRODIE TRAIL EXTENSIONBRODIE 244-3400-434-35-60 WALKWAYS & BIKEWAYS- - - - MACGREGOR AVE NORTH OF WONDERVIEW IMPROVEMEN MCGRTR 244-3400-434.36-60 FED GRANT-FR TRAIL NEPA- - - - FALL RIVER TRAIL FRTRL 244-3400-434.36-60- - - - TOTAL TRAILS FUND- - - - - - GENERAL ENGINEERING AND DRAINAGE DESIGN WORK GENENG 260-2000-420.22-02 ENGINEERING- - - - MACGREGOR AVE IMPROVEMENTSMCGRTR 260-2000-420.35-51 STREETS- - - - DRY GULCH ROAD REBUILDDRYGUL 260-2000-420.35-51 STREETS- - - - STREET OVERLAYSOVRLAY 260-2000-420-35-51 STREETS500,000 - - 500,000 BRODIE AVE IMPROVEMENTSBRODIE 260-2000-420-35-51 STREETS336,000 - - 336,000 FLAP/RAMP ESTIMATED COSTSFLAP 260-2000-420.36-60 FED GRANT - FLAP3,920,202 - - 3,920,202 TOTAL STREET FUND4,756,202 - - 4,756,202 - - PARKING GARAGECVBPRK 502-6301-540.25-33 UNDERGROUND- - - - GLEN HAVEN FIBER INSTALL FOR PRPAGHFIBR 502-6301-540-25-33 UNDERGROUND649,000 - - 649,000 OFFICE EQUIPMENTEQUIP 502-7001-580.33-32 OFFICE EQUIPMENT- - - - SERVER FOR METERING - AMI MTRSVR 502-7001-580.33-33 DATA PROCESSING EQUIPMENT- - - - METERSELMTR 502-7001-580.33-34 METERS515,000 - - 515,000 TRANSFORMER PURCHASESTRANSF 502-7001-580.33-35 TRANSFORMERS157,824 - - 157,824 SMART METER PURCHASESSMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT35,000 - - 35,000 NONSPECIFIC TOOLSEQUIP 502-7001-580.33-41 TOOLS40,638 - - 40,638 SKID STEER TRAILERLPSKID 502-7001-580.33-98 OTHER EQUIPMENT20,000 - - 20,000 SNOW OUTAGE EQUIPMENTSNWEQU 502-7001-580.33-98 OTHER EQUIPMENT30,000 - - 30,000 EQUIPMENT TRAILERLPTRLR 502-7001-580.33-98 OTHER EQUIPMENT15,000 - - 15,000 PLOWLPPLOW 502-7001-580.33-98 OTHER EQUIPMENT15,000 - - 15,000 NONSPECIFIC EQUIPMENTEQUIP 502-7001-580.33-98 OTHER EQUIPMENT20,000 - - 20,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS50,000 - - 50,000 2017 ELECTRIC LINE REBUILDS LRBLDS 502-7001-580.35-57 OVERHEAD LINES- - - - OH LINE REBUILD - GOBLIN CASTLEGC2018 502-7001-580.35-57 OVERHEAD LINES105,000 - - 105,000 OH LINE REBUILD - LONGS PEAK AREALP2018 502-7001-580.35-57 OVERHEAD LINES140,000 - - 140,000 OH LINE REBUILD - DANDIE WAYDWAY18 502-7001-580.35-57 OVERHEAD LINES50,000 - - 50,000 OH LINE REBUILD - HWY 34 OHBT18 502-7001-580.35-57 OVERHEAD LINES155,000 - - 155,000 ALLENSPARK CIRCUIT OVERHEAD WORKAP2016 502-7001-580.35-57 OVERHEAD LINES64,413 - - 64,413 ALLENSPARK CIRCUIT UNDERGROUND WORKAP2016 502-7001-580.35-58 UNDERGROUND CONDUCTORS169,885 - - 169,885 UNDERGROUND LINE REBUILD - NONSPECIFICLRBLDS 502-7001-580.35-58 UNDERGROUND CONDUCTORS125,000 - - 125,000 FISH CREEK PHASE II UNDERGROUND LINES FISHC2 502-7001-580.35-58 UNDERGROUND CONDUCTORS183,807 - - 183,807 MORAINE AVE BRIDGE UTILITY CROSSINGMORB17 502-7001-580.35-58 UNDERGROUND CONDUCTORS90,134 - - 90,134 MORAINE BRIDGE SOUTH - L&PMORAVE 502-7001-580.35-58 UNDERGROUND CONDUCTORS- - - - NEW SERVICE CONNECTIONSWOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES150,000 - - 150,000 Attachment B66 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION Current 2018 Capital Project Budget 2018 Budget Realloc by Depts 2018 Additional Appropriation Revised 2018 Capital Project Budget BROADBAND PROJECT BB0001 502-7001-580.35-66 FIBER OPTIC INSTALL 37,726 - - 37,726 MIDDLE MILE FIBER TO ALENSPARK/LITTLE VALLEY AP2016 502-7001-580.35-66 FIBER OPTIC INSTALL 209,694 - - 209,694 WATER JET MINIJET 502-7001-580.35-66 FIBER OPTIC INSTALL 28,822 - - 28,822 HWY 34 FIBER OPTIC INSTALL FOBT18 502-7001-580.35-66 FIBER OPTIC INSTALL 250,000 - - 250,000 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 75,000 - - 75,000 AR & CLICK-TO-GOV UTILITY BILLING MODULES UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 60,626 - - 60,626 TOTAL LIGHT & POWER FUND 3,442,569 - - 3,442,569 - - GLACIER CREEK LAND CONSOLIDATION PROJECT GCLAND 503-7000-580.31-11 LAND 170,000 40,356 - 210,356 LAND-LOT 1 KEARNEY MINOR SUBDIVISION KEARNY 503-7000-580.31-11 LAND 1,000,000 - - 1,000,000 BUILDING WORK AT GLACIER PLANT GPBLDG 503-7000-580.32-22 BUILDING REMODELING 30,000 - - 30,000 MARY'S LAKE WTP - METERING/CFE SAMPLING VAULT MLVALT 503-7000-580.32-22 BUILDING REMODELING 35,000 - - 35,000 GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 110,000 - - 110,000 WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - - 19,000 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 300,000 - - 300,000 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 225,807 - - 225,807 VARIOUS LAB EQUIPMENT EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT - - - - FEEDER REPLACEMENT WTFEED 503-7000-580.33-40 PURIFICATION EQUIPMENT 17,000 - - 17,000 STORAGE TANK MIXER WTMIXR 503-7000-580.33-40 PURIFICATION EQUIPMENT28,000 - - 28,000 TOC ANALYZER, UPS, UV 254 ANALYZERWTTOC 503-7000-580-33-40 PURIFICATION EQUIPMENT35,000 - - 35,000 CONFINED SPACE ENTRY EQUIPMENTWTTOOL 503-7000-580.33-41 TOOLS5,000 - - 5,000 WALK BEHIND ASPHALT SAWWTTOOL 503-7000-580.33-41 TOOLS40,000 - - 40,000 PRESSURE TESTING EQUIPMENTWTTOOL 503-7000-580.33-41 TOOLS17,000 - - 17,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP WTTOOL 503-7000-580.33-41 TOOLS30,000 - - 30,000 BULK WATER DISPENSERWTDISP 503-7000-580.33-98 OTHER EQUIPMENT35,000 - - 35,000 TANDEM AXLE DUMP TRUCK90393 503-7000-580.34-42 TRUCKS162,000 - - 162,000 SKID STEER & BACKHOE TRADE-INEQUIP 503-7000-580-34-98 OTHER MACHINERY / EQUIP- 6,500 - 6,500 NCWCD SUBDISTRICT WATER RIGHTS (INCLUSIONS) NCWTR 503-7000-580.35-54 WATER SYSTEM- - - - PRV VAULT METERING PVRMTR 503-7000-580.35-54 WATER SYSTEM16,000 - - 16,000 WATERLINE REPLACEMENT PROJECT - 201717WTRL 503-7000-580.35-54 WATER SYSTEM- - - - PEMPWCo SYSTEM DESIGN & CONSTRUCTIONPEMPWC 503-7000-580.35-54 WATER SYSTEM1,113,075 - - 1,113,075 MORAINE AVE BRIDGE UTILITY CROSSINGMORB17 503-7000-580.35-54 WATER SYSTEM309,538 - - 309,538 MORAIN BRIDGE SOUTH WATERLINEMOBS17 503-7000-580.35-54 WATER SYSTEM- 20,000 - 20,000 REDUNDANT WATER SOURCE - BIG THOMPSON WATER RIG WTRABT 503-7000-580.35-54 WATER SYSTEM- - - - ACACIA DR 8" MAIN HYDRANTSACACIA 503-7000-580.35-54 WATER SYSTEM30,000 - - 30,000 PRESSURE REDUCTION VALVE/METERINGPRVLM 503-7000-580.35-54 WATER SYSTEM16,000 - - 16,000 CIP ASPEN AVE LINE REPLASPENL 503-7000-580.35-54 WATER SYSTEM180,760 - - 180,760 4TH STREET LINE REPL4STLR 503-7000-580.35-54 WATER SYSTEM250,000 - - 250,000 HWY 7 - ARAPAHO & CHALET RIDGEHWY7AC 503-7000-580.35-54 WATER SYSTEM- 20,500 - 20,500 HWY 34 TO VISTA LANE LINE REPLH34LR 503-7000-580.35-54 WATER SYSTEM175,000 (48,500) - 126,500 18" MAIN VALVE INSTALLATIONS18VALV 503-7000-580.35-54 WATER SYSTEM120,000 - - 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONSNCWCD 503-7000-580.35-54 WATER SYSTEM21,000 - - 21,000 GLACIER CREEK WTP INTAKE ENGINEERINGGCINTK 503-7000-580.35-54 WATER SYSTEM80,000 - - 80,000 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAINROCKWL 503-7000-580.35-54 WATER SYSTEM320,000 - - 320,000 CIP BUREAU AREA PHASE 2WTBRP2 503-7000-580.35-54 WATER SYSTEM- - - - CIP BIG THOMPSON AVE (HWY 34) MAINBTHOMP 503-7000-580.35-54 WATER SYSTEM507,903 - - 507,903 NORTH FISH CREEK WL EXTENSIONWTNFCE 503-7000-580.35-54 WATER SYSTEM- 8,000 - 8,000 UTILITY MASTER PLANWTRMPL 503-7000-580.35-62 MASTER PLANS70,712 (40,356) - 30,356 GIS WORKWTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT48,000 - - 48,000 CIP USA WATER RIGHTS WITH BORWTRRBR 503-7000-580.37-10 WATER RIGHTS44,000 - - 44,000 TOTAL WATER FUND5,560,795 6,500 - 5,567,295 Attachment B67 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION Current 2018 Capital Project Budget 2018 Budget Realloc by Depts 2018 Additional Appropriation Revised 2018 Capital Project Budget - - PUBLIC ACCESS WIFI PROJECT SIPA17 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - - - - ALLENSPARK NETWORK GEAR APNETW 625-2500-425.33-98 OTHER EQUIPMENT - - - - FIBER SWITCH GEAR TO LONGMONT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - - - - FIREWALLS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 40,000 - - 40,000 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 20,000 - - 20,000 NEW NETWORK SWITCHES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 - - 10,000 CONTENT FILTER APPLIANCE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 7,000 - - 7,000 PRPA RING SWITCHES/GEAR FOR NEW CIRCUIT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - - - - TOTAL INFORMATION TECHNOLOGY FUND 77,000 - - 77,000 - - EVENTS G-123 06 BOBCAT 2200 4X4 G-123 635-7000-435.34-42 TRUCKS - - - - L&P 93323A 06 FORD F-550 4X4 93323A 635-7000-435.34-42 TRUCKS 11,893 - - 11,893 PARKS G-60A FORD F-550 4X4 G-60A 635-7000-435.34-42 TRUCKS 14,722 - - 14,722 POLICE G-78B 09 DODGE CHARGER G-78B 635-7000-435.34-42 TRUCKS - - - - STREETS G-63A 08 FORD F-550 4X4 G-63A 635-7000-435.34-42 TRUCKS 12,852 - - 12,852 STREETS G-75B 06 GMC K3500 4X4 G-75B 635-7000-435.34-42 TRUCKS - - - - SMALL 4X4 TRUCK, CART, ETC. ECCART 635-7000-435.34-42 OTHER MACHINERY/EQUIPMENT 7,997 - - 7,997 WATER TRUCK BEDS FOR 2 TRUCKS - 9032C & 9033B BD9032 635-7000-435.34-42 TRUCKS- - - - L&P FORK LIFT REPLACEMENTS - 2 - 93387A & 93388A 93387A 635-7000-435.34-42 TRUCKS62,329 - - 62,329 L&P UNIT # 93342 - NEW ADDITIONAL TRUCK93342 635-7000-435-34-42 TRUCKS- - - - WATER FUND JD EXCAVATOR90393 635-7000-435-34-42 TRUCKS29,122 - - 29,122 POLICE G-72 PD INTERCEPTORG-72 635-7000-435-34-42 TRUCKS60,071 - - 60,071 POLICE LIGHT BARSG-72 635-7000-435-34-42 TRUCKS14,000 - - 14,000 L&P UNIT 93319 - 07 GMC K1500 4X493319 635-7000-435-34-42 TRUCKS30,485 - - 30,485 L&P UNIT 93315B - 11 FORD EXPLOYER93315B 635-7000-435-34-42 TRUCKS33,445 - - 33,445 POLICE NEW PATROL CAR FOR NEW OFFICER POSITION G149 635-7000-435-34-42 TRUCKS60,000 - - 60,000 PW NEW FACILITIES MAINT WORKER TRUCKG212 635-7000-435-34-42 TRUCKS30,000 - - 30,000 TOTAL VEHICLE REPLACEMENT FUND366,916 - - 366,916 TOTAL PROJECT RECAP21,180,125 6,500 937,557 22,124,182 Attachment B68 PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Belle Morris, Chair – Transportation Advisory Board Date: May 17, 2018 RE: TAB Recommendation to Evaluate Roundabout Design Option at US 36 & Community Drive Intersection The Transportation Advisory Board (TAB) recommends the Town expand the preliminary design for US 36 & Community Drive intersection to evaluate a roundabout option. Overview: As the use of roundabouts increase in traffic design throughout the US, there is significant documentation proving their benefit to traffic function, safety and aesthetic enhancement to a community. A roundabout at US 36 & Community Drive can encourage traffic to reduce speeds, lower the risk of potential traffic accidents and provide a sense of "welcome" and “thank you for visiting” to an important gateway to Estes Park. Roundabout use and its application to US 36 & Community Drive: 1. Provide calming effect. Along the Causeway, vehicles can travel up to 60+ mph leading up to the current Community Drive intersection. A well-designed roundabout can have a ‘calming’ effect on traffic speeds. A roundabout influences the drivers approaching speed so that a car will need to slow down as the driver enters the roundabout and negotiates thru the curved lane. According to the Dept. of Transportation: Federal Highway Administration (FHWA), a single lane roundabout typically has speeds of 25 mph. Along US 36, once a vehicle exits the roundabout, the speed can remain low to allow safer immediate turns into Lake Estes parking and Estes Park city limits. 2. Reduce the risk of potential traffic accidents. By design the traditional intersection provides multiple crossing conflicts. Roundabouts have reduced impact points for collisions and t-bone type accidents. Estes Park is experiencing significant increases in traffic and aggressive driving within our canyon highways and along our Causeway. If Estes Park is investing resources in a left turn access to Community Drive, TAB encourages the Town to consider the safety hazards of the traditional design versus a well-documented roundabout design. According to FHWA, roundabouts have been demonstrated to significantly reduce fatal and injury crash experience at rural, high-crash locations, even those with high-speed approaches (greater than 55 mph). Attachment C 69 Studies from the Insurance Institute for Highway Safety (IIHS) and the Federal Highway Administration (FHA) have shown that roundabouts typically achieve:  A 37 percent reduction in overall collisions  A 75 percent reduction in injury collisions  A 90 percent reduction in fatality collisions  A 40 percent reduction in pedestrian collisions 3. Flexible design. One lane roundabout design can be flexible in size to accommodate large trucks, trailers, bikes and emergency vehicles. US 36 & Community Drive intersection is becoming a key component to the Estes Park experience by it’s entry way for the School District, Estes Park Fairgrounds, Estes Park Event Center, Estes Valley Community Center, Pickle Ball courts, Estes Valley Community Gardens, connection to the multi-use Lake Estes Trail, and Stanley Fields. Larger vehicles and smaller vehicles using this entryway can cause delays as vehicles take the left turn, even with a long buildup lane. A roundabout will provide a more fluid and steady speed experience thru this entryway. Drivers using Community Drive to turn westbound will also benefit from improved visibility of eastbound traffic and safer entry into the intersection. 4. Welcoming gateway and improved aesthetics. At the Roundabout splinter island, there is opportunity to significantly improve the aesthetic experience for our town guests and residents. The opportunity to provide a sense of "welcome" to an important gateway to Estes Park with signage, flower gardens, and slower speeds will give the positive feeling of arriving to our beautiful town. Summary: The Transportation Advisory Board (TAB) shares a vision for Estes Park to be welcoming, safe for multi-modal transportation users, and enhance the town gateway locations. Roundabouts are in more US communities, because they encourage a friendlier experience where roadways interact with the aesthetic need of their residents. TAB recommends the Town expand the preliminary design for US 36 & Community Drive intersection to evaluate a roundabout option and consider the above points. Federal Highway Administration (FHWA). Manual on Roundabouts. FHWA, Washington, D.C., 2009. https://safety.fhwa.dot.gov/intersection/innovative/roundabouts/fhwasa10006/fhwasa10006.pdf Attachment C 70 Attachment C 71       72 Public Works Department Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: David Hook, Engineering Manger Greg Muhonen, PE, Public Works Director Date: May 22, 2018 RE: Moraine Bridge Construction Contract Amendment (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Public Works is seeking approval of a contract amendment to spend additional grant funds for the Moraine Avenue Bridge Replacement Project. Present Situation: The Moraine Avenue Bridge Replacement Project is a major step toward flood mitigation and resilience in the downtown area. This project is funded through a Community Development Block Grant – Disaster Recovery from the Colorado Department of Local Affairs through the Colorado Division of Homeland Security and Emergency Management. Open Space funds have been budgeted for trail components of the bridge design; and Utilities funds has been budgeted for water and electrical work. In September 2017, the Board approved a construction contract with Structures, Inc. for $2,045,353.54. Construction started in the fall of 2017 and continues nearing completion with plans for Moraine Avenue to be open before Memorial Day Holiday Weekend, weather dependent. The Town has received additional grant funds to support additional costs mostly related to accelerated work needed to counter delays caused by private utilities and replacement of damaged stormwater drainage pipe. Proposal: Construction work is on schedule to open Moraine Avenue on May 25, 2018, weather dependent. Approval of the contract amendment to spend these funds is needed to meet this road opening date. 73 Advantages: • Ensure that Moraine Avenue opens before Memorial Day Holiday Weekend, depending on the weather. • Restore pedestrian and vehicular traffic flow through downtown. • Improve the capacity of the river through the bridge. Disadvantages: Without authorization to spend these funds for project completion, disadvantages include: all grant funds are at risk ($2,269,948.00); continued disruption of pedestrian and vehicular traffic; continued impact on businesses; and potential negative impact on visitor experience. Action Recommended: Public Works recommends Board approval to revise the construction contract with Structures, Inc. for additional work on the Moraine Avenue Bridge Replacement Project. Finance/Resource Impact: This project is funded by a CDBG-DR grant, Open Space Funds and Utilities Funds. No matching funds are required by the grant. This project was approved in the 2018 budget. Additional grant funds have been received ($509,948.00) to support accelerated work, stormwater drainage pipe replacement and other work modifications. Level of Public Interest It is expected that the public interest is high because of the Moraine Avenue closure, the impact to businesses during this closure, and the upcoming summer visitor season. Sample Motion: I move for the approval/denial to authorize construction contract change orders with Structures, Inc. for the Moraine Avenue Bridge Replacement Project for a total amended contract of $2,505,971.04, an increase of $460,617.50. Attachments: None 74 PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Greg Muhonen, PE., Public Works Director Duane Hudson, Finance Director Date: May 22, 2018 RE: Resolution #12-18 Supplemental Budget Appropriation for Downtown Parking Management Plan (DPMP) Phase 1 PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Staff requests funding the Phase 1 recommendations presented in the DPMP. Present Situation: There is an apparent shortage of available parking in Estes Park’s downtown core from late May through mid-October. Visitors circle downtown seeking spaces while the new parking structure and Events Complex lots operate at less than full capacity. With no incentive to look elsewhere, visitors compete for prime spaces and contribute to congestion in the main downtown corridors. This frustrates our guests and diminishes our status as a preferred tourist destination. Since 2014 the Town Board’s Strategic Plan included the following goal: • We will continue to address parking options throughout the Town. In 2017 the Town Board identified the following infrastructure objectives: • Pursue funding for additional parking. • Develop on overall parking strategy plan. • Define and consider implementation of a paid parking program. This was expanded in 2018 to include the following two objectives: • Develop an overall parking strategy plan with input from residents, businesses and guests. • Implementation of Parking Plan recommendations, including funding options. In early 2017 the Public Works Department contracted with Kimley Horn to develop the DPMP. This was presented to the Town Board at a study session on January 9, 2018. On January 23, 2018 the Town Board approved the DPMP. 75 Proposal: Staff proposes amendment of the 2018 budget to purchase equipment and hire a manager to lead a new Parking and Transit Division to implement the DPMP Phase 1 recommendations. This includes an internal reorganization to move both the existing Transportation (ie free shuttle) services from the Community Services Department and parking enforcement from the Police Department to the Public Works Department. Advantages: • Funding the DPMP respects and responds to extensive public comments collected during this study, including requests and recommendations from the citizen Transportation Advisory Board and Downtown Plan Steering Committee. • Funding this plan is an essential step in achieving specific Board goals and objectives pertaining to parking dating back to 2014. • Implementation of the recommended strategies will enhance economic vitality • The DPMP provides the Town flexibility in its implementation and focuses first on managing the Town’s existing assets before building costly improvements. • Paid parking, if implemented in the future, would allow the parking program to self-fund implementation of the recommended future strategies. • The administration and enforcement of the Town’s transit (shuttle) and parking services would be combined under one manager. Disadvantages: • The Town is not currently staffed, equipped or funded to deliver this additional service to the community. Additional personnel and equipment will be needed. • Resistance can be anticipated from some community members who do not support paid parking or expansion of new governmental services. Action Recommended: Public Works staff and the citizen Transportation Advisory Board recommend approval of Resolution #12-18 to implement the DPMP Phase 1 recommendations. Finance/Resource Impact: This resolution moves $240,000 from the Community Reinvestment Fund (204) to supplement the $460,475 of GF (101) dollars annually budgeted for Transportation Services. It covers the cost of parking equipment and hiring a Parking & Transit Manager and 3 seasonal enforcement ambassadors in 2018 and 2019. The existing Transportation Manager position would be eliminated. These dollars are available from unspent contingency funds previously allocated to the parking structure project. Level of Public Interest Public interest on this proposed plan is high. This effort was initiated by, and is supported by, the citizen Transportation Advisory Board. Sample Motion: I move for the approval/denial of Resolution #12-18. Attachments: Resolution #12-18 Letter of support from the Transportation Advisory Board 76 RESOLUTION FOR SUPPLEMENTAL BUDGET APPROPRIATION TO IMPLEMENT PHASE 1 OF THE DOWNTOWN PARKING MANAGEMENT PLAN NO. 12-18 WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2018 annual budget in accordance with the Local Government Budget Law on November 28th, 2017; and WHEREAS, the Downtown Parking Management Plan has been completed, approved by the Board of Trustees, and is ready for implementation; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations be increased by $480,000 for funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 20,114,471 240,000 20,354,471 204 Community Reinvestment Fund 3,896,784 240,000 4,136,784 ADOPTED this 22nd day of May, 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Town Administrator Lancaster From: Belle Morris, Chair, Transportation Advisory Board Date: May 17, 2018 RE: TAB supports 2018 funding for the Downtown Parking Management Plan In January, the Town adopted the Downtown Parking Management Plan. The Transportation Advisory Board (TAB) recommends the Town supplement the 2018 budget to fund Phase 1 for the Downtown Parking Management Plan. Background: In November 2016, the Transportation Advisory Board (TAB) presented to the Trustees a memo requesting that the Town of Estes Park develop a downtown parking program, consisting of a seasonal paid parking program, an employee parking program, and a parking expansion plan. In early 2017, the Town hired Kimley Horn to prepare a downtown parking management plan. The Transportation Advisory Board continues to thank the Town for acting on our proposal and pursuing a solution to a challenging downtown parking environment. We are excited to be moving forward with an actionable plan. TAB participation in the development of Downtown Parking Management Plan: The Transportation Advisory Board monitored the Downtown Parking Program throughout its development. The Town created the Downtown Parking Management Plan Task Force to manage this initiative. At each TAB meeting, updates from the Task Force were presented by members Greg Muhonen (Director of Public Works) and/or Kimberly Campbell (Past-Chair, Transportation Advisory Board). TAB actively participated in the public process to gather data that contributed to the development of the Downtown Parking Management Plan. At the recommendation of Kimley Horn, a comprehensive community outreach program was developed to gather the necessary data to customize this program to the needs and wants of the Estes Park community. TAB members hosted and facilitated community outreach events (small group conversations, both private and public), as well as actively solicited community input at a booth at farmer’s market in June 2017. Input from these events was shared with Kimley Horn and incorporated into the plan. TAB members also participated in the community outreach events hosted by the Town and facilitated by Kimley Horn, listening to the community’s perspectives on the developing plan and to provide input on the preliminary recommendations. TAB has now reviewed the proposed Plan and ask that the Trustees adopt the DowntownParking Management Plan. 78 Plan benefits: TAB finds the proposed Downtown Parking Management Plan to be:  Well-organized  Inclusive of past studies conducted by the Town  Shaped by the input received from the community and our community’s unique characteristics  Objective in its performance targets  Focused first on managing the Town’s existing assets before recommending costly improvements, and  Flexible in its implementation. TAB is now recommending the hiring of a dedicated parking manager to fine tune the implementation of this plan and shape its rollout to the community. In order to allow this opportunity, the Town Board will need to supplement the 2018 budget to allocate funds for the search and hiring of this professional. Summary: The Transportation Advisory Board shares a vision of downtown that is focused on people and creating positive experiences during their visit downtown; a vision that values pedestrians, bicycles and shuttles, and is not defined by vehicles, traffic and congestion. Achieving this goal requires action on many fronts, one of which is a strong parking strategy. Pedestrian facilities need to be enhanced (more parks, trails and wider sidewalks). A comprehensive bike strategy needs to be developed (east/west & north/south bike corridors to allow unfettered access through downtown, sufficient bike racks, a bike-share program, and bike racks on Town and RMNP shuttle systems). The Downtown Parking Management Plan is a vital first step in achieving this vision. As we begin Phase 1, in Paid Parking, the Town should allocate funds in the 2018 budget for hiring a dedicated parking manager. The DPMP and the implementation of Phase 1 in the Paid Parking plan is a huge step forward for the Town’s management of its parking operations, which has been an area of dissatisfaction for residents and visitors alike, as reflected in previous surveys of both audiences. The plans, coupled with constructed parking structure at the Visitor Center, should have a significant impact on the experience of residents and visitors enjoying our downtown during the busy summer season for years to come We ask the Trustees to supplement the 2018 budget to fund Phase 1 for the Downtown Parking Management Plan. 79       80 PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From:Greg Muhonen, PE., Public Works Director Date:May 22, 2018 RE:Larimer County Transportation Infrastructure Funding Strategies Regional Task Force Appointment PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Appointment QUASI-JUDICIAL YES NO Objective: This is a request for the Town Board to appoint a liaison to the Regional Task Force (RTF) for the Larimer County Transportation Infrastructure Funding Strategies project. Present Situation: Transportation funding in Larimer County and across the state and nation is not keeping up with transportation infrastructure expansion needs. Political leaders from Larimer County, City of Fort Collins, and City of Loveland invite local governments in Larimer County to participate on a regional task force of governmental leaders to find funding solutions for these needs. The kick-off meeting for this project was held April 2, 2018, and was attended by former Town Trustee Bob Holcomb and Public Works Director Greg Muhonen. A Technical Advisory Committee consisting of City and Town transportation professional was formed to prepare recommendations to the RTF on three items: 1) the list of eligible high priority regional transportation projects (minimum cost of $1M), 2) strategies for funding the projects, 3) obtaining public support for the funding strategies. The TAC met May 10, 2018 and selected recommended project eligibility criteria. Proposal: The objective of this project is to deliver completed transportation infrastructure projects that improve regional travel within Larimer County. Projects may be located on, or proximate to, state highways, county roads, or municipal streets. The first meeting of the RTF is tentatively scheduled for July 11, 2018 from 6 to 8 pm in Fort Collins. This is an opportunity for Estes Park to participate in this regional planning effort from the outset. 81 Advantages: • This program could potentially fund future transportation projects in Estes Park needed to serve our residents and the millions of guests traveling here each year. The need is expected to increase in proportion to future population growth in Larimer County and Colorado. • Accommodating the transportation needs of visitors improves the economic vitality of Estes Park. • Participation on the RTF is an opportunity to influence the outcomes and administration of the regional transportation planning effort. Disadvantages: • Increased visitation may cause adverse environmental impacts (noise and air pollution, social conflicts, etc). • Participation in the RTF consumes liaison personal time that could be directed to other priorities. Action Recommended: Staff recommends appointing a Town Trustee representative to the RTF. Finance/Resource Impact: There is no cost to the Town to participate in this effort. Active participation may result in the creation of a new source of revenue for transportation infrastructure improvements in the Estes Valley. Level of Public Interest Public interest on this project is expected to be low to moderate. Sample Motion: I move to appoint (insert name of Town Board liaison nominee) to represent Estes Park on the Regional Task Force for the Larimer County Transportation Infrastructure Funding Strategies project. Attachments: none 82