HomeMy WebLinkAboutPACKET Town Board Study Session 2018-05-08Tuesday, May 8, 2018
TOWN BOARD 4:00 p.m. – 6:30 p.m.
STUDY SESSION Rooms 202/203
5:15 p.m. - Dinner
4:00 p.m. Board Orientation
Strategic Plan and Strategic Planning Lancaster
o Legacy Issues vs in the Weeds Minutia Lancaster
Roles and Relationships with Other Entities Lancaster
o Internal Committees and Boards
o Outside Entities
5:00 p.m. Break for Photo
5:15 p.m. Dinner
Board Orientation Cont.
Land Use Roles White
Budgeting and Capital Improvement Plan Machalek/Hudson
6:20 p.m. Trustee & Administrator Comments & Questions.
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:30 p.m. Adjourn for Town Board Meeting
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 3:45 p.m.
AGENDA
1
2
TownofEstesPark2018StrategicPlan:Vision,MissionandGoaIs*a.WewillworktomakeTowncodesandregulationsmoreuser-friendlyandeasiertounderstandanduse,whileensuringtheyareeffectiveandenforceableandsupportdevelopment.b.Wewillconstructandmaintainahigh-speedbroadbandnetworkforbusinessesandresidents.c.Wewillcreateandsustainfavorablebusinessclimateandattituded.TheTownwillencourageevents,activitiesanddevelopmentthatenhanceayearroundeconomy.e.TheTownwillparticipateasapartnerinlocal,regionalandstateeconomicdevelopmentefforts.a.Wewilldevelopplansandbuildthefinancialstrengthforredundantrawwatersourcestoourwatertreatmentplants.b.WewillcontinuetoaddressparkingoptionsthroughouttheTown.c.UseresultsfromPRPATechnicalandfinancialstudiestoestablishlongtermenergygoalsd.Wewillpursuefloodmitigationmeasurestoreducetherisktolivesandpropertiesandminimizecoststothecommunity.2.DecideonacourseofactionanddeliverymodelforBroadbandintheEstesValley3.Whereappropriate,theTownwillplayasupportiverolewithspecificlocaland/orregionaleconomicdevelopmentprojects,includingbutnotlimitedtothoseoutlinedintheEDCEconomicStrategyPlan4.CompleteDowntownNeighborhoodPlananddevelopimplementationoptionsinpartnershipwiththedowntownresidentsandbusinesses.6.Continuetoparticipateinlocal,regional,andstateeconomicdevelopment.2018Draft1StrategicPlan1RobustEconomy-Weyear-roundeconomy.haveadiverse,healthy‘Outcomeareas,GoalsandOb)ectivesarenotlistedinanypriorityorderVISION:TheTownofEstesParkwillenhanceourpositionasapremiermountaincommunity.MISSION:TheMissionoftheTownofEstesParkistoprovidehigh-quality,reliableservicesforthebenefitofourcitizens,guestsandemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.KEYOUTCOMEAREASGOALS(5-7YEARS)2018BOARDOBJECTIVES(1yeartimeframe)AcceleratecodeupdatesandimprocmenIs2Infrastructure-Wehavereliable,efficientandup-to-dateinfrastructureservingourresidents,businessesandguests.1.EngagetheCommunityindiscussionsoftheroleofrenewableenergyinEstesPark2.Developanoverallparkingstrategyplanwithinputfromresidents,businessesandguests3.ImplementationofParkingPlanrecommendations,includingfundingoption54.PursuefundingforfloodmitigationprojectsPage1
TownofEstesPark2018StrategicPlan:Vision,MissionandGoals*0utcomeareas,GoalsandObjectivesarenotlistedinanypriorityorderVISION:TheTownofEstesParkwillenhanceourpositionasapremiermountaincommunity.MISSION:TheMissionoftheTownofEstesParkistoprovidehigh-quality,reliableservicesforthebenefitofourcitizens,guestsandemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.KEYOUTCOMEAREASGOALS(5-7YEARS)2018BOARDOBJECTIVES(1yeartimeframe)e.WewillcompletestallreplacementsattheFairgroundsS.lmilementrecommendationsofstormwatermasterplan(tentative,basedonfutureboarddiscussions)6.Exploreoptionsforincentivesfordeveloperstoincluderenewableenergyinfrastructureinworkforceandattainablehousing7.Developafacilitiesneedsassessmentin20193ExceptionalGuestServices-Weareaa.Wewillexploreoptionsforthefutureownershipandoperationofthe1.PartnerwithotherentitiestoconductaVisitorNeedsSurveypreferredColoradomountaindestinationConferencecenterprovidinganexceptionalguestexperience.4PublicSafety,HealthandEnvironment-EstesParkisasafeplacetolive,work,andvisit...a.Wewillimproveandprotectthequalityoftheenvironment.1.ParticipateasapartnerintheCounty’sregionalwasteshedplanning.withinourextraordinarynaturalenvironment2.Wewillprioritizeandpursueprojectsandfundingtoreducefloodriskandfloodb.Wewillimplementprojectsandpolicieswhichpromotesustainability.insurancecostsforthepropertyownersandbusinessesoftheEstesValleyc.WewillmaintainsafeandhealthyenvironmentsonTown-ownedproperties.d.Wewillinvestigatealternativetechnologiesforrecyclingandwastemanagement.e.WewillworkinpartnershipwiththeEstesValleyWatershedCoalition,torestorestreamcorridorsdamagedbythe2013floodandtoimplementresiliencyprojectstoprotectstreamsandpropertyfromfutureflooding.2018Draft1Page2StrategicPlan
TownofEstesPark2018StrategicPlan:Vision,MissionandGoaIs*‘Outcomeareas,CoalsandObjectivesarenotlistedinanypriorityorderVISION:TheTownofEstesParkwillenhanceourpositionasapremiermountaincommunity.MISSION:TheMissionoftheTownofEstesParkistoprovidehigh-quality,reliableservicesforthebenefitofourcitizens,guestsandemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.KEYOUTCOMEAREASGOALS(5-7YEARS)2018BOARDOBJECTIVES(1yeartimeframe)SOutstandingcommunityServices-EstesParka.Wewillserveasacatalysttodevelopavailablehousingsolutionsforisanexceptionallyvibrant,diverse,inclusiveunderservedsegmentsofourcommunityandactivemountaincommunityinwhichtob.Wewillserveasacatalysttoencourageinfantandchildcaresolutions1.Definehousingneedsandidentifypotentialplansforaction.Developastrategyforlive,workandplay,withhousingavailableforforourcommunity.addressingworkforcehousingdemands,reflectingthehousingneedsassessmentallsegmentsinourcommunity.implementationstrategies.c.WewillworktomakeTowncodesandregulationsmoreuser-friendlyandeasiertounderstand,whileensuringtheyareeffective,enforceableandsupportreasonabledevelopment.2.Developandadoptappropriatecodechangestoencouragehousingdevelopment3.BeginimplementationoftheDowntownPlan4.Explorecodechangesthatcouldencouragechildcareservices6GovernmentalServicesandInternalSupport-1.CompleteBiennialCtizenSurveyin2018Wewillprovidehigh-quality,reliablebasica.Wewillmaintainawell-trainedandeducatedtownstaff.municipalservicesforthebenefitofourcitizens,guests,andemployees,whilebeing2018Draft1Page3StrategicPlan
TownofEstesPark2018StrategicPlan:Vision,MissionandGoals*b.Wewillprovideadequatefundingforstaffingneededtoprovidetheappropriatelevelofservicestoourcitizensandguests.c.Wewillconductacitizensurveybienniallytomeasureourperformanceandcitizenpreferences.b.Thestreetrehabilitationeffortswillresultinanaveragepavementconditionindexof70orabovefortheTownstreetnetworkby2024.c.CoordinatetransportationplanningwiththetransportationandtransitplansofRMNPd.WewillcontinuetodevelopconnectivityoftrailsintheEstesValleyinpartnershipwithotherlocalentitiesasdescribedintheEstesValleyTrailsMasterPlan.e.WewillIncludebike/pedestrianlaneswhereverpossiblealongwiththestreetimprovements.f.Wewillprovidesafeaccessforuserstothetrailsystema.Continuetoevaluatefinancialpoliciesthatprovideadequatefundbalancesandreserves.1.InstallationofleftturnlaneonUS36atCommunityDrive2.ExplorepotentialforSafeRoutestoSchoolFunding3.ContinuepreventativemaintenanceactivitiesonTownroads,asadequatefundsbecomeavailable.4.Pursueacquiringelectrictrolleysandsupportingchargingstations5.InvestigatethecostsandopportunitiestoexpandingtransitservicesincludingpossiblyapplyingforfundingfromFTAforJune2018fundingcycle6.Developawayfindingsignageplanforthedowntownneigborhood,coordinatedwiththeDowntownNeighborhoodPlan.7.FurtherinvestigatetheformationofaRuralTransitAuthority8.PursuefundingopportunitiesforconstructionoftheFallRiverTrailgooastewarasOTpuoiicresources‘OutcomeareasGoalsandObjectivesarenotlistedinanypriorityorderVISION:TheTownofEstesParkwillenhanceourpositionasapremiermountaincommunity.MISSION:TheMissionoftheTownofEstesParkistoprovidehigh-quality,reliableservicesforthebenefitofourcitizens,guestsandemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.KEYOUTCOMEAREASGOALS(5-7YEARS)2018BOARDOBJECTIVES(1yeartimeframe)7Transportation-Wehavesafe,efficientandwellmaintainedmulti-modaltransportationsystemsforpedestrians,cyclists,vehiclesandtransit.a.WewillcontinuetoreducetrafficcongestionthroughouttheTown.8TownFinancialHealth-Wemaintainastrongandsustainablefinancialcondition,balancing1.Developandadoptacomprehensivedebt/capitalfinancingpolicy2018Draft1StrategicPlanPage4
z CDaCDa00—a CDCDU3oJ.0DC_.—w —0—CD En =a 03u,CDCCDD—no C—CDU,•CCCD CrCr0z-1CDInInC:3C-p:3-CD-1C0-4’mEn-pCDEn0)En-pC•0CCaCD013r-0C0)-p-C1CD03CCDEnCD
1
C
n
CD
En
-4,
0
-p
:3-
CD
0
CD
CD
-4’
-p
C
-n
C
C
C,
-p
CD
D
En
00
C
CD
Lfl
-p
En
03
:3a
a
3
-C
C
-C
CD
CD
En
:3-
CD
0
CD
D
00
00
C
C
a
In
-p
CD
0)
a
En
0
-4,
V
C
C
C,
1
CD
En
C
C
1
C,
CD
En
03
:3
a
0
C
1
0)
-p
C
1
0)
En
CD
-p
-p
D
on
Cr0a-4CD-40S0-4’01En
-p
0
En
-v
0)
CD
:3
:3-
03
S
C,
CD
0
C
1
V
C
En
-p
0
S
0)
En
0)
-D
0
3
CD
3
0
C
:3
-p
0)
S
C,
C
3
3
C
S
-p
-40z0-homU,-t03It(Il•0Cta)
o r
D
goo
2 vi
40 —
—
2)
eP
to
=
0 fl
5
-z
0 —
a
It
U,
UI
0
z
2)
0.
0
0
2)
U,
*
N
01
‘C
-C
0
-I
CD
0)
1
CD
0)
En
4,
0
-I
CD
S
flu
S
C,
S
Do
-4
0
S
-I
CD
C
CD
S
C
CD
TownBoardStudySessionRelationshipwithotherentitiesInternalCommittees*AdvisoryParksAdvisoryBoard•Adviseon:•ParkOperationswhenrequested•ServeastheTreeBoard•OverseeArtinPublicPlacesPru,amBoardLiaison-TrusteeMa,lchrnkLandBoard35/8/2018NATIONALLEAGUECflES.L’BR&•0E5TESPAPKEDCPrayB”.OI3LETASIIInternalCommitteesandBoard*AdvisoryTransportationAdvisoryBoard•Adviseon:•Transportationplannn•Parkint•Bike!PedestrianTrails•BoardLiaisonTrusteetanyaInternalCommitteesandBoard“Advisory3ShuttleCommittee•Adviseon:•Shuttleoperations•ShuttleSchedules•Shuttleroutes•TrusteeLiaisonnone•WayrollnmtheTransportationAdvisoryBoardinthetutuiel3
VnaVaCVI.V3itCVCaCititCC.VCS.C.3itnCCCC(0n03:Di(SQV-DDiDD(SQn0BBLi,U,0z(0-IDicm0BBrCt(0(0U,DiaDC0Di-,a•VVociitn—it.o9it3‘‘ma,.Di30Di>‘<cmaS.o1‘C00viaDiaDC0DiaFt;.•h.VT-oDi-1zaV-DDiVVVTa-4=3ad-itCVa2CitV3ait0-’tWDcm3:0Di3D—.(0(0viDiDaDC0DiaVCS.C.3itnC-CVit.3it0C.3*C(0nV0-J3:DiD(SoVDC0Di-ita0>ai-i.CU,IB(0DIU,V=itCC-itCCita3itit3C’(0-itDicm0BBC(0(0viDiDaDC0Di—itaU,00N)0I-s00
VIt00ItVCnIt0nDr‘CCD3CCDU,V00ItVCCnIt=‘CV‘CCCaItCC-ItCVrDi13CD1n0CD‘C0CDrDiD0U,0Di0V0CItCCCC=C0aC,ItnCItaC‘CIt0-CItCC,CaCCI0CCIItV0CCC0CCIaC0ItCV-vDirtCDCCD-D0CD>C0-CI‘Cna-CD—3‘CcrCDU,Z3tCD-C-CCDUiCDDic-p0IIt-0:29w>1t-InDnr‘CP1Dr‘C‘V-n-cCCCC-Dia=P1—‘C-CP13-CDDC,CD3CCD-CU,-C.•VTItfltfloCItCCIt—C-ItIta2ItItnCCD3C-CD-3U,V.CD-o1CDU,CD‘-pDi‘-p0D0D0CU,CD•VV-1—!g..-o—0CICt111CCCDCo0&-D3CDzn0-C-cflm?stnU,00N)000
Vna=DO0V9C,30CDPC0a00aDOC0z0’I0DDirCDDi00CCD0+1nCDU,VrCCC00C0CDCPCCCDOC,-CC,CCCmDOUtC-CCDCaCDCCD3C-CD-CLi,-C.‘4Li,CnDcICD‘4CD3CCD‘a-C.U,U,CnDi.0•‘a‘Tn0=3—,2.-a9:003Li,CD0LiCDDiD0-C,9:Li,DLi,n‘4Hn>Oaozmc>Cflmr::000CDaCDCo1:1o.CD2.Di00nCDCD000aCD0V9C,3CC,I,,xcICo—,U,£2.ro;CCD00—DiDizr0-Crt512Vna=DCCCDoCaCCaDOC=n00-CDia0C2KDirCDC)00CCDVr0CCCD0CCC,DOC,C,-CC,00DC000-CCDCaC,CCD3C-CDU,-C.>U,Li,CnCC2U,V‘1DOCr0C,-CC,C,CDOC,0CCC,00DO-CC,ICnCaaIn
LOutsideOrganizationswithTownEx-officioRelationshipSisterCitiesInternationalorganizationthatmatchesupmunicipalities•MonteVerde,CostaRica•BoardLiaison-TrusteeBangs9tXn,,ete$,StateAgenciesweinteractwithmostCDOTDepartmentofLocaLAffairs(DOLA)HomeLandSecurityandEmergencyMgmt.DeptofRevenueDeptofParksandWildlife5/8/2018FederalAgenciesweinteractwithmost‘VEsTCFBureauofRecLamation______•ControlstheReservoirandBigThompsonProject•Wateraccess•SpecialusePermitsParisingStructureandFireStationNationaLParkService•Transportationandshuttles•Wildtite•WildIandfires•Dispatch•Lawenforcement•PublicCommunicationsAFederalAgenciesweinteractwithFederalTransitAuthority(FA)FederaLHighwayAdministration(FHWA)CentralFederalLands(CFL)WesternAreaPowerAdministration(WAPA)ForestService(USFS)most\I,)
Local Agencies -
Library District
•7 member board,jointly appointed
LocaL Marketing District
•Board appoints 5 members of their board
•County appoints 1 members
•Approves operating plan
Fire Protection District
•Town owns lire station
•Separate Elected Board
Local Agencies -
Estes Valley Recreation and Park District
•Town owns Stanley Park and the IS hole golF course
•IA money collected and remitted for the Community Center
•Separate elected board
5/8/2018
r.‘i&i
I
A
J
1/ESTES VALLEY
‘-“a—.———
k
4’4
Local Agencies -
Larimer County
•Coordinated etections
•Property tax cotlection and assessment
•Jail!law enforcement mutual aid
p Wildland fires
•Courts
•Human Services
•Solid Waste!Transfer station
•Health Department
I
LKNER
Local Agencies -
HospitaL District
Park School District
fr Upper Thompson Sanitation District
Estes Park Sanitation District
Numerous smalL water districts/systems
L
Mr4icsi Ce titer
wizrn
—
?°‘_-
4
4;
I;
1LANDUSEISSUESSTUDYSESSIONMAY8,2018EstesValleyDevelopmentCode(EVDC)ReviewsEVDCAmendments(TextandZoningClassificationAmendments):•PlanningCommissionRecommendation—•TownBoardandBoardofCountyCommissionersapprovalSubdivisions-PreliminaryFlat•PlanningCommissionRecommendation•TownBoardapprovalSubdivision-FinalPlat•TownBoardapprovalDevelopmentPlans•PlanningCommissionApproval•TownBoardappealStaffDecision•TownBoardappealLocationExtentReview•PlanningCommissionApproval•ApplicantAppealIssuesthatdonotcometotheTownBoard•Variances—BoardofAdlustment•TemporaryUsePermits—StaffOnlyBoardofAdjustmentTheBoardofAdjustmentreviewsvarianceapplicationsbaseduponasetofrequirementsintheEVDC.TheBoardofAdjustmentmaynotgrantusevariances.ThereisnoappealofaBoardofAdjustmentdecisiontotheTownBoard.AnyappealistotheDistrictCourt,LarimerCounty.BoardofAppealsTheBoardofAppealsisconstitutedpursuanttotheInternationalBuildingCodesforthepurposeofreviewingdecisionsofbuildingofficialspursuanttothecodes.BoardofAppealsdecisionsarefinalandaresubjecttoappealtotheDistrictCourt.
RoleofEstesValleyPlanningCommissionTheEstesValleyPlanningCommissionwasestablishedpursuanttotheGAbetweentheTownandLarimerCountyeffectiveFebruary1,2000.FourmembersareappointedbyLarimerCounty,andthreemembersareappointedbytheTownBoard.Membersserveforfouryearterms.ThePlanningCommissionreviewsandrecommendslandusematterstotheBoardsexceptforDevelopmentPlanswhichthePlanningCommissionisthedecision-makingbodywithappealtoeitherBoard.ComprehensivePlanTheEstesValleyComprehensivePlanwasapprovedin1997.TheadoptionofthejointEstesValleyDevelopmentCodeandLandUsedesignationswererecommendedbytheCompPlan.RevisionoftheComprehensivePlanThePlanningCommissionisresponsibleformakingandadoptingaComprehensivePlan.However,followingcertificationofanadoptedComprehensivePlantobothBoards,bothBoardshavetoapprovetheComprehensivePlan.AnnexationsAnnexationsarenotreviewedbythePlanningCommission.AnnexationsaresolelyatthediscretionoftheTownBoard.ThecurrentIGAwiththeCountyrequirestheTownBoardconsiderannexingpropertieswhichmeetcertaincriteriaincluding:•Eligibleforannexation,contiguitywithTownboundaries•Subdivisionoffiveormorelotsforresidentialuse•Rezoning•DevelopmentPlanforcommercialaccommodations,commercial,industrialandmulti-familyofdevelopmentsoftenormoreunitsCurrentLegalIssues•CompPlanvs.EVDCRequirements—DevelopmentPlans.CurrentlythePlanningCommissionhasdeniedtwoDevelopmentPlansbecausetheDevelopmentPlansdidnotmeetcertainrecommendationsoftheCompPlan.TheTownBoardhasoverruledthePlanningCommissiontoapprovetheDevelopmentPlansonthebasisthateachDevelopmentPlanmettherequirementsoftheEVDC.•Takings.Therearetimesduringlandusehearingswhenpropertyownersandapplicantsclaimthatapprovalofthedevelopmentisatakingofprivatepropertyrights.Therehavebeenmanycourtcaseswhichdefinewhatandwhatisnotataking.Thegeneralruleisthatthediminutionofmarketvalueisnotrecognizedasataking.DevelopersalsomayclaimthatrequirementsoftheEVDCresultinatakingoftheirprivatepropertyrights.Thecourtcaseshavealsoruledthatsolongasthereisanexus(aconnectionbetweentheregulationandpurposeofthedevelopment),thereisnotaking.
5/4/2018
Budget
Development
Process
Objectives of Budget Process
The Town’s budget process is designed to meet the relevant legal requirements,
such as:
State Statutes require the Town to adopt an annual budget (CRS 29-1-103)
Bond Ordinances also require adoption and submission of a budget
Town code requires the Town Administrator to present an annual budget to
the Board (2.28.020(3))
Budget process must meet the various deadlines within State Statutes
If not adopted by deadline, 90% of current year O&M budget is re-appropriated for
the new year (CRS 29-1-108(2) and (3))
3
5/4/2018
Objectives of Budget Process
Operationalize Town Board strategic plan
Present a balanced budget meeting fund balance reserve requirements
General Fund net fund balance >= 20% of expenditures
Integrate Capital Improvement Plan into budget process
Include projected revenue and resource limitations beginning in 2019
Use a multi-level budget to track the development and revision process
Track changes to amounts budgeted as well as changes to the level of services,
personnel or new services proposed
Track wage-rate changes separate from level of service changes
Evaluate level of service changes prior to entry into budget
Provide for public input and feedback prior to adoption
2019 Budget Calendar
The following is a summary of the 2019 Budget Development Calendar. As with
all plans, the specific dates on this calendar may change as conditions warrant.
May 2018 - Departments begin to work on CIP requests
June 8, 2018 – Town Board Strategic Planning Meeting
June 18, 2018 – Departments begin work on Operating Budget
Base Budget Requests
Reflect Strategic Plan within Request as Applicable
Service Proposal Change Forms & Personnel Position Change Forms
Aug 27, 2018 – Leadership Team meets and compiles Leadership Team Budget
Sept 24, 2018 – TA Proposed Budget compiled and sent to Town Board
4
5/4/2018
2019 Budget Calendar (Continued)
Oct 12, 2018 - First Budget Review Worksession with Town Board
Oct 19, 2018 - Second Budget Review Worksession with Town Board
Nov 13, 2018 – First Public Hearing – New Budget and CIP at regular Town
Board meeting
Nov 27, 2018 – Public Hearing – Highway User Trust Fund planned used
Nov 27, 2018 – Public Hearing – Final proposed budget
Nov 27, 2018 – Final Adoption of 2019 CIP and Operating Budgets
Dec 15, 2018 – Certify property tax mill levy to County (statutory deadline)
Jan 31, 2019 – Distribute bound CIP and Operating Budgets
Multi-Level Budget Process
Town will use multi-level budget process for 2019
Department Base Budget Request
No service level changes
Leadership Team Budget Request
Includes Leadership Team recommended service level
changes
Town Administrator Proposed Budget
Includes final TA changes
Proposed budget presented to Town Board
Final Board Approved Budget
Includes final Town Board changes
5
5/4/2018
Personnel Compensation Philosophy
Board adopted Policy # 301 Classification and Compensation in Aug 2013
Established a “market based pay for performance” compensation philosophy
“Market” is defined to include organizations in the immediate area and
other Colorado resort communities
Includes both public and private sectors
Annual wage surveys are obtained for comparison to Town jobs
Mountain States Employers Council
Colorado Municipal League
Other validated wage surveys
Personnel Compensation Philosophy
Annual pay scale “market” adjustments are made
Midpoint of pay scale (50th percentile) is set for the market average for similar jobs
Employees have received a “market adjustment” each year per their pay
scale
Maintains employee’s relative position on the pay scale
Goal is to have majority of workforce at or slightly above midpoint of the pay
scale
Considered to be a competitive wage for a trained, experienced, and well
performing employee
6
5/4/2018
Personnel Compensation Philosophy
Merit increases are based upon performance and move an employee
along the pay scale
Merit increases are only planned and budgeted for years when funding is
available
2017 was first merit increase in years
2018 included a small merit increase as well
Personnel Budgeting Process
Personnel Costs
Finance will calculate and enter the personnel costs based on actuals
from a mid-year payroll (June)
Pay scale market adjustments are factored into calculation
Merit increases are only included as funding permits
New Positions or Personnel Allocation Changes
Use Personnel Position Change Form
Will go through review process
Personnel Pay Increases/Planned Promotions
Pay increase obligations for employees
Probationary Increases
Certification increases – i.e. WTP Operator 1 to WTP Operator 2
Evaluated for reasonableness by Finance / HR
7
5/4/2018
2019 Budget - Forms
Service Proposal
Change Form
Personnel Position
Change Form
Wage Increase
Worksheet
2018 Budget Process Wrap Up
Budget development is over a 9 month process, beginning in April and
concluding in Dec-Jan.
Primary Dates for Town Board Involvement:
June 8, 2018 – Strategic Planning Meeting
Oct 12, 2018 – First Budget Review Worksession
Oct 19, 2019 – Second Budget Review Worksession
Nov 13, 2018 – Public Hearing at Town Board Meeting
Nov 27, 2018 – Public Hearing and Final Adoption at Town Board Meeting
8
May 22, 2018
Board Orientation with CIRSA
Abilene Paradox
June 8, 2018
Strategic Planning Session
June 12, 2018
Quarterly Update on Downtown
Estes Loop Project
Discussion of RTA & Next Steps
Review of Town Board Email Policy
June 26, 2018
Discussion of Business License
Fees
Items Approved – Unscheduled:
Building Code Changes to Facilitate
Redevelopment
3rd Party Building Inspections
Revist Policy 402 Regarding Fee
Waiver Requests
Items for Town Board Consideration:
Update on Dry Gulch Workforce
Housing Project
Review of Policy 103
Discussion of Stormwater Utility
Review of VEP Operating Plan
Future Town Board Study Session Agenda Items
May 8, 2018
9
10