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Home My WebLink AboutPACKET Town Board Study Session 2018-03-13 Tuesday, March 13, 2018 TOWN BOARD 5:00 p.m. – 6:40 p.m. STUDY SESSION Board Room 4:45 p.m. – 5:00 p.m. - Dinner 5:00 p.m. Quarterly Updates on Downtown Estes Loop Project. (Project Technical Advisory Committee) 5:45 p.m. Constructing Rocky Mountain Performing Arts Center at Stanley Park. (Executive Director Albert Milano) 6:15 p.m. Sunset Review of PUP and CD/CS. (Town Administrator Lancaster) 6:30 p.m. Trustee & Administrator Comments & Questions. 6:35 p.m. Future Study Session Agenda Items. (Board Discussion) 6:40 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 4:35 p.m. AGENDA 1 2 PUBLIC WORKS Report To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Greg Muhonen, PE, Public Works Director Project Technical Advisory Committee (TAC) Date: March 13, 2018 RE: Quarterly Update on Downtown Estes Loop (DEL) Objective: The project team will present an update on progress made in the past 3 months. Present Situation:  On November 30, 2016 the Mayor signed the concurrence letter needed for the FONSI. The FONSI was published in the Federal Register and no appeals were filed.  The TAC presented updated design concepts to the citizen Parks Advisory Board, Transportation Advisory Board, and Downtown Plan Steering Committee in July, 2017.  Final design effort is underway.  CDOT has commenced the right-of-way acquisition process with the owners of the seven parcels identified for full acquisition. Proposal: The TAC proposes to continue the design and right-of-way acquisition efforts in preparation of bidding the construction work in early 2021. Advantages:  Completion of the right-of-way acquisitions and final design drawings will position the Town to request the Colorado Federal Lands Access Programing Decision Committee (CO FLAP PDC) move the project construction funding forward from 2021/2022 to 2019/2020. This reduces the risk of higher project construction costs due to inflation, more quickly implements DEL solutions to the Town’s downtown traffic congestion problems, and reduces downtown flood risk from the Big Thompson River. 3 Disadvantages:  The DEL project is controversial and ongoing support is viewed negatively by a segment of the community. Action Recommended: n/a Finance/Resource Impact: The Town remains obligated to pay a local match in the amount of $4.2 million. This money was provided to the Town by the Colorado Department of Transportation (CDOT) in 2015. To date, $279,798 has been spent by the Town on this project. No expenditures of the Town’s General Funds are contemplated or requested. Level of Public Interest The known level of public interest in this item is high. Attachments: Presentation Slides (13 pages) 4 3/6/2018 Draft Presentation subject to change. Downtown Estes Loop Project Estes Park Town Board Study Session March 13th, 2018 Draft Presentation subject to change. Today’s Agenda • Project Review and Recent Activities – FONSI Signed – Final Design Underway – Meetings and Coordination • Design Refinements • Right-of-Way Process Update (CDOT) • Construction Phasing • Q&A 5 3/6/2018 Draft Presentation subject to change. Project Review and Recent Activities Draft Presentation subject to change. Project Area • E. Elkhorn Ave (Riverside to Moraine) • Moraine Ave (Elkhorn to W. Riverside) • Riverside (Moraine to Elkhorn) • W. Elkhorn Ave (Moraine to Wonderview) 6 3/6/2018 Draft Presentation subject to change. Proposed Action Channel/floodplain improvements to be built in future (currently unfunded) phases Draft Presentation subject to change. Recent Project Activities • FONSI Signed April 19th, 2017 – Covers Phase 1 of the Proposed Action as analyzed in the 2016 Environmental Assessment • Final Design and Right of Way Acquisition initiated Summer 2017 • Meetings with Advisory and Steering Committees (PAB, TAB, DPSC) 7 3/6/2018 Draft Presentation subject to change. Project Phasing – Phase 1 • Funded Phase 1: • Reconstruction and realignment of Riverside Drive, • Reconstruction of the Ivy Street Bridge • Associated transportation improvements along Elkhorn and Moraine • Wayfinding, parklands, bike/pedestrian improvements • Does not include: • Rockwell and Riverside Bridges • Relocation of Public Restroom • Downstream Floodplain Improvements Draft Presentation subject to change. Design Refinements 8 3/6/2018 Draft Presentation subject to change. Design Refinements Design Refinements • Diagonal Parking on Moraine • Pedestrian Crossing Locations • Parking Layout in Post Office Lot • Ivy Bridge Configuration • Rockwell Bridge Sidewalk • On going Hydraulic Analysis with new Flows • Addition of W. Elkhorn Resurfacing (Moraine to Wonderview) Draft Presentation subject to change. Diagonal Parking 9 3/6/2018 Draft Presentation subject to change. Pedestrian Crossings Draft Presentation subject to change. Ivy and Rockwell Bridges 10 3/6/2018 Draft Presentation subject to change. Parking Impacts • FONSI identified displacement of 13 parking spaces. • Design refinements have reduced the total number of displacements to 10-11. Refinements still in progress – Overall the Project will provide More parking on Moraine Avenue, Less parking on W. Riverside Dr. – Piccadilly Square parking lot entrance and parking will be reconfigured – Post Office parking lot: Existing diagonal parking would be modified (change in direction), and a few spots are lost Draft Presentation subject to change. Parks Park Replacement and Restoration Areas • Concept designs are underway for park replacement and landscape areas 11 3/6/2018 Draft Presentation subject to change. CDOT -Right-of-Way Update Draft Presentation subject to change. Right-of-Way • Proposed Action would require 7 full property acquisitions • CDOT has initiated full property acquisitions and relocations • Process follows Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) will assist property owners and tenants who require relocation • Final Right of Way Plans for partial acquisitions and temporary easements are being completed X X XXX X X 12 3/6/2018 Draft Presentation subject to change. Preliminary Construction Phasing Draft Presentation subject to change. Construction – Phase 1 • 9-12 month duration • Most disruptive activities (Moraine/Crags/Riverside Intersection, Riverside/Elkhorn Intersection, Riverside Reconstruction) completed after Labor Day and prior to Memorial Day • Five Phase approach. Closures and Detours required for several phases. Elkhorn and Moraine will not have extended closures • Weather dependent work would be done during weekdays, with single lane closures using flaggers • Access to parking, businesses, and residents within the work zone would be maintained at all times 13 3/6/2018 Draft Presentation subject to change. Phase 1 INSERT PHASING DIAGRAMS Timing:Begin after July 12th Major Work:Begin Ivy Bridge and Wall along W. Moraine/Crags Closures and Detours:NONE, all lanes open Draft Presentation subject to change. Phase 2 INSERT PHASING DIAGRAMS Timing:Begin after Labor Day Major Work:Continue Ivy Bridge and construct roundabout bypass lanes Closures and Detours:NB Crags from W. Riverside to Moraine closed, Detour along W. Riverside 14 3/6/2018 Draft Presentation subject to change. Phase 3 INSERT PHASING DIAGRAMS Timing:Begin after October 15th Major Work:Continue Ivy Bridge and majority of roundabout, W. Riverside Drive and stream work Closures and Detours:NB from Piccadilly Square area to Moraine and full closure of W. Riverside Drive. Detours using E. Riverside Drive NOTES:Contractor will be required to provide daily access to property owners within the work zone Draft Presentation subject to change. Phase 4 INSERT PHASING DIAGRAMS Timing:Begin after W. Riverside completion Major Work:Ivy Street, Post Office parking lot, E. Riverside Drive, E. Riverside/Elkhorn Intersection Closures and Detours:E. Riverside Drive from Ivy to Rockwell. Detours use W. Riverside Drive to Rockwell to E. Riverside Dr. NOTES:Contractor will be required to provide daily access to property owners within the work zone 15 3/6/2018 Draft Presentation subject to change. Phase 5 INSERT PHASING DIAGRAMS Timing:Complete Prior to May 1st Major Work:Final curb/sidewalk work, final paving and traffic signals. Open to Closures and Detours:Short term lane closures and final opening to One-way Loop operations. Draft Presentation subject to change. Next Steps • Continue Final Design v Meetings with Transportation Advisory Board • Continue Right of Way Acquisition • Landscape and Urban Design v Meetings with Parks Advisory Board • Utility Coordination and Relocation Plans • Final Design Plans by Fall 2018 16 3/6/2018 Draft Presentation subject to change. Project Schedule (Phase 1) Draft Presentation subject to change. Questions and Answers 17 18 3/14/2018 1 Rocky Mountain Performing Arts Center A Place for EVERYONE March 13, 2018 Fort Worth Cultural District Kimbell Art Museum 3/14/2018 2 Amon Carter Museum of American Art Museum of Science and History 3/14/2018 3 Modern Art Museum of Ft Worth Casa Mañana Theatre 3/14/2018 4 Fort Worth Cultural District Rodeo 3/14/2018 5 Will Rogers Memorial Coliseum Rodeo 3/14/2018 6 Rodeo Study Session Purpose Request Town’s commitment for EPIC to begin capital fundraising for the Rocky Mountain Performing Arts Center on a Stanley Park site 3/14/2018 7 Background Performing arts in Estes Park rooted in F.O. Stanley’s vision and love of community Stanley Park Deed 3/14/2018 8 Stanley Park The Facility •Flexibility is critical: the Center’s theater design will adjust to Estes Park’s annual transformation from a small town to a major destination •Basic Theater Configurations include: •traditional theater seating …convertible to •flat floor meeting space or cabaret table seating in the front orchestra. •200 to 600 seat capacity •State of the art theater equipment and recording and streaming capability 3/14/2018 9 Mission and Program Musical and theatrical headliners on the main stage •Popular and Cultural offerings year round •Popular music and comedy in cabaret during the visitor season Mission and Program •On‐site rehearsal (black box theater) within the Center’s facilities for regional groups 3/14/2018 10 Mission and Program •Arts education programs: •Rocky Ridge Music Center partnership with teaching studios •Nashville Music Masters Singer‐Songwriter Institute, featuring more than a dozen Grammy winners and nominees in its ranks SOPA •Proposed theater included an ongoing town subsidy to construct, operate and maintain (this new proposal does not) •Not well sited and too small to leverage the Town’s large seasonal visitor population •A potential ‘white elephant’ 3/14/2018 11 Park Theatre Mall Site •Excessive site‐specific building costs (River Walk, atrium, infrastructure) •Insufficient parking and heavier load on downtown traffic during visitor season Why Stanley Park? Why Now? •Lot size ‐conducive for theater and on‐site parking •Location ‐iconic, visible, easily accessible to Hwys 34 & 36 •Easy to integrate into the Town’s shuttle system •Center becomes part of a master plan that fully realizes Stanley Park potential – adding a Cultural Corridor to an already successful series of Park events •A construction‐ready site; EPIC’s goal: begin construction approximately 18 months following Town approval 3/14/2018 12 Economic Impact •Based on potential construction costs between $18 to $25 million and an annual budget in the range of $2.75 to $4.75 million, Estes Park will realize between $69 and $106 million of economic impact through the Center’s construction period and its first 5 years of operation. •Source: U.S. Department of Commerce, Bureau of Economic Analysis ‐RIMS II Multipliers •A specific projection will be made once a new Center construction cost can be made and a new operating pro‐ forma is developed for the Stanley Park site. Estes Park Gateway 3/14/2018 13 Fairgrounds East Entrance The Site Today 3/14/2018 14 Fairgrounds Today 3/14/2018 15 Specific Request •As strong as possible binding agreement from the Town to include up to 5 acres (not all) of underutilized Stanley Park property for a performing arts/entertainment complex •Approval for EPIC to participate in Town master planning of Stanley Park so that it becomes a significant attraction for Town residents and visitors •Agreement to pursue the potential development of an IMAX theater as a second phase of EPIC’s complex (land banking necessary) 3/14/2018 16 “For F.O. Stanley success was not measured in dollars or current business success—it was measured in the good he could do with money he was not born with...” ‐‐‐Dr. Jim Pickering “Mr. Stanley’s name will always be associated with the upbuilding of the Park, making it a place delightful for all the people.” ‐‐‐‐Estes Park Mountaineer F.O. Stanley Inspiration TOWN ADMINISTRATOR Memo To: Honorable Mayor Jirsa Board of Trustees From: Frank Lancaster, Town Administrator Date: March 13th, 2018 RE: Sunset Review of CD/CS and PUP Committees Objective: Determine next steps, if any, in the sunset review of the CD/CS and the PUP Committees. Present Situation: Board Policy 102, Town Committees, section 4w, sets a sunset review schedule for all non-statutorily required Town Committees. This sunset review is required every five years. The CD/CS and PUP Committees are scheduled for a sunset review this month. In 2017 the Board revised the procedures for the agenda’s for the CD/CS and PUP Committees providing criteria for agenda items that would go to the committees for review as opposed to coming directly to the Board. In addition, agenda items of routine updates and presentations that do not require a specific request for Board action were no longer included. This has resulted in the majority of CD/CS and PUP committees being cancelled due to lack of agenda items. The CD/CS and PUP Committees are required by municipal code. A sunset of both or either of the committees would require a code revision. Proposal: The purpose of this agenda item at the study session is to get direction from the board on next steps. The options are: 1. Do nothing. Continue both committees and review again in 5 years. 2. Direct staff to prepare a resolution modifying municipal code to sunset one or both of these committees 2. Direct staff to schedule an upcoming study session to have a more in-depth discussion about the need for continuing one or both of these committees. Advantages: 19  Both committees allow for review of issues prior to being presented to the full board for action.  May reduce the amount of time spent discussing policy issues at the regular board meetings. Disadvantages:  Policy item discussions may be seen as less transparent when occurring at a committee meeting rather than a full board meeting.  Staff and Trustee time (and expense) to conducting two meetings each month. Action Recommended:  No recommendation – discussion only Finance/Resource Impact:  There is a financial and staff time impact averaging approximately 4 hours per month. Level of Public Interest  Moderate to low 20 March 27, 2018  3rd Party Building Inspections April 24, 2018  No Scheduled Study Session May 8, 2018  Board Orientation – Policy Governance/Board Procedures continuation May 22, 2018  Board Orientation – CIRSA Liability Training. Items Approved – Unscheduled:  Building Code Changes to Facilitate Redevelopment.  Update from VIA. Future Town Board Study Session Agenda Items March 13, 2018 21 22