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Home My WebLink AboutPACKET Town Board Planning & County Commissioners Joint Study Session 2018-06-14 TOWN OF ESTES PARK BOARD OF TRUSTEES BOARD OF LARIMER COUNTY COMMISSIONERS ESTES VALLEY PLANNING COMMISSION Thursday, June 14, 2018 5:15 p.m. Dinner - Atrium 6:00 p.m. Study Session - Town Board Room (This meeting will be recorded and available live online) The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available.  Mayor Jirsa & Commissioner Johnson to Open the meeting  Introductions  Meeting Objective – Review and Discuss Estes Valley Comprehensive Plan Rewrite  Time Frame: • 2018 Advance Work; 2019 & 2020 Core Task List; Early 2021 Adoption  Suggested Budget: • 2018 = $20,000 Advance Work • 2019 & 2020 = $300,000 (Budgeted in 2019 with Carryover in 2020)  Other Resources: Staffing, Supplies, Incidentals  Town and County Cost Share: 50/50  Grants: Active Search in Summer 2018; Contact DOLA; Other Sources  Consultant Selection: • 2018 Advance Work RFQ Release in June 2018 • Full RFP/RFQ: Prepare June 2018; Release in 2018 after Budget Approvals  Content (Brief Review – See Attached Resolution #08-17) • Note Existing Recent Plans to be Factored into Comp Plan (Downtown, Stormwater, Parks & Trails Plans) • Identify Future Systems Plans to Follow Comp Plan (Transportation Master Plan)  Stakeholder Involvement: • Engagement from Beginning Point in 2018 • Identify Key Stakeholder Groups/Categories (Brief Preliminary List) • Outline Engagement Process • Task Force; Steering Committee; Other Leadership Models? • Role of Consultants in Public Process • Media & Outreach Element: Build into Consulting Contract  Determine Consensus for Comprehensive Plan Procedures, Timeline, Budget  Next Steps  Other Business?  Future Joint Meeting Time Frame, Possible Dates  Adjourn NOTE: The Town Board and County Commissioners reserve the right to consider other appropriate items not available at the time the agenda was prepared. 00RESOLUTIONNO.08-17ARESOLUTIONTOOUTLINEPROCEDUREANDSCHEDULEFORTHEESTESVALLEYCOMPREHENSIVEPLANUPDATEWHEREAS,ColoradoRevisedStatutesSec.31-23-206providesthataPlanningCommissionshall“...adoptamasterplanforthephysicaldevelopmentofthemunicipality,includinganyareasoutsideitsboundaries,subjecttotheapprovalofthegovernmentalbodyhavingjurisdictionthereof..”;andWHEREAS,ColoradoRevisedStatutesSec.31-23-208providesthatan.attestedcopyoftheplanorpartthereofshallbecertifiedtoeachgovernmentalbodyoftheterritoryaffectedand,aftertheapprovalbyeachbody,shallbefiledwiththecountyclerkandrecorderofeachcountywhereintheterritoryislocated”;andWHEREAS,Sec.2.1.BoftheEstesValleyDevelopmentCode(EVDC)similarlyprovidesforjointlysharedauthorityovertheEstesValleyComprehensivePlansadoptionandamendmentamongtheEstesValleyPlanningCommission,theEstesParkTownBoardofTrustees,andtheLarimerCountyBoardofCountyCommissioners;andWHEREAS,twenty(20)yearshaveelapsedsincethe1996EstesValleyComprehensivePlanwasdulyapprovedbytheapplicableauthoritiesintheEstesValleyPlanningArea;andWHEREAS,itisreasonableandappropriatethataComprehensivePlanupdatebeundertakenaccordingtomutualconcurrenceamongthethreeaforesaidofficialbodies;andWHEREAS,itisreasonableandappropriatefortheTownBoardofTrusteesandBoardofCountyCommissionerstoprovideleadershipandguidanceinshapingtheprocessandscheduleforaComprehensivePlanupdate:NOW,THEREFORE,BEITRESOLVEDbytheBoardofTrusteesoftheTownofEstesPark,Colorado,that:Section1.UpontheadoptionofthisResolutionandconcurrencewiththecontentsbytheLadmerCountyBoardofCountyCommissioners,ageneralprocessandscheduleisherebydeterminedfora2017-2018updateoftheEstesValleyComprehensivePlan.Section2.Inordertoallowadequatetimeforallinterestedstakeholders,thepublic,andelectedandappointedofficialstoaccuratelydetermineandweighvariouselementsandaspectsoftheComprehensivePlanupdate,itisdeterminedthataminimumof12to18monthsisappropriateandnecessaryforathoroughandtransparentupdateprocess.AllelementsintheComprehensivePlanupdatewillbeconductedwithadequatetimeandattentiontopublicandstakeholderreview,with 00mutualconsultationamongthePlanningCommissionandgoverningbodiesasappropriate.Section3.Withinthe12-to-18-monthtimeframe,thefollowingelementsshouldgenerallybeaddressed:A.AnupdateofstatisticandsimilarbasicdatainthePlan;B.Ageneraltext-basedoutlineofland-usepolicy;C.Anelementaddressingpopulationgrowth,housingneedsandhousingsupply;D.AnelementaddressingE.AnelementaddressingF.AnelementaddressingG.Anelementaddressingresidentsandvisitors;H.Anelementaddressingpublicsafetyandemergency-serviceneeds;I.Anelementaddressingenvironmentalconsiderations;J.Anyotherelement(s)asdeterminedappropriate,necessary,and/orrequiredbylaw;andK.AnelementaddressingimplementationoftheupdatedPlan.Section4.The12-to-i8-monthtimeframeshouldbeginapproximatelywhentheTownBoardofTrusteesandBoardofCountyCommissionershavebothapprovedthisResolutionoritsequivalent.Section5.ItisexpectedthePlanningCommissionwillcompleteandapproveSec.3.A(thestatistical/dataupdate),andcertifysametothetwogoverningbodies,beforesubstantiallyundertakingtheothertasksinthisResolution.Section6.Otherelements,beginningwithSec.3.B,willbecompletedwithadequatepublicandstakeholderinputandreview.Section7.TheprocessesforupdatesofoneormoreelementsinSec.3mayrunconcurrently,exceptforpriorcompletionofSec.3.A(statistics).Section8.Afterreceiptandreviewofpublicandstakeholderinputandcompletionofanyfinalrevisions,itisexpectedthePlanningCommissionwouldapprovetheComprehensivePlanupdatefollowedbycertificationtoandapprovalofthetwogoverningbodies,accordingtotheColoradoRevisedStatutesasrecitedherein.economicdevelopment;transportation;utilitiesandsimilarinfrastructure;parks,trails,andrecreationalandtourismneedsof 0DATEDthis$-P’Thayofsztc,2017ATTEST:0TOWNOFESTESPARK,COLORADOMayorrk Contentsoftypicalcomprehensiveplans1MainChaptersTypicalContentsNotesIntroduction&Why,purpose,pastandrelatedplans,Majorityseparateintotwochaptersbackgroundneedforupdate,historyof(communityoverview,history,etc.in2j,acommunity,trends&changes,couplehaveseveralsmallchaptersplanningcontext,challenges&Communityinputprocesswelldescribed;opportunities,organizationofplan,withdetailsometimesinannexplanningprocess,communityinput,howuseVision,guidingVisionstatement,keyissuesidentifiedVisionsandprinciplesforelementsprinciples&andinsomecasesvisionsandguidingsometimesincombinedchapters,futuredirectionsprinciplesforeachissuesometimesineachelementchapterAnalysisoffuturedirectionsifnotcoveredinintroductorychaptersIssues&Background,specificissues,principles,Mosthaveseparatechaptersforelements;elementsgoals,objectivespolicies,actionssomeclusterin1-3chaptersMostnest:goalsorprinciples,thenobjectivesorstrategies,thenactionsImplementation,Overviewofimplementationstrategy,Abouthalfhaveseparateimplementation;actionplan,actionplansforeachelement,eventhosetendtocoveratstrategicmonitoringmonitoring,intergovernmentaloverviewlevelunlessactionsnotcoveredcoordination,linkageswithotherunderissues&elementsplans,amendments&updatesFewcovermonitoringAmendments&updatesalsooftencoveredinintroductorychaptersAppendicesResultsofsurveysandworkshopsMosthaverelativelyfewappendicesbutOtherrelevantplanscouldhavemovedmoredetailinThreemileplanappendicesAdditionalObservations:•Somegoquitefarinestablishingspecificpolicies;mostidentifyonlypolicyprinciples•Fewaddressframeworkofframeworkforvariousplans;EPmightbedifferentonthis•Fewgoquitefarintospecificlanduseissuesforspecificareas;mostdogivegoalsandprinciplesfordifferentsub-areas•Mostmaintainconsistencyintopics/elements,somedonot;theseseemtobedifficulttofollow•Onlyafewarespecificonintergovernmentalcoordination;desirableforEstesPark?•Mosthaveshortinformationoncontextandhistory;itwouldbeunusualtohavelengthybackgroundandstatisticalinformation,particularlyinmainbody1Basedonrecentplansfor:FortCollin52011CityPlan,Fruita2008Plan,Salida2013ComprehensIvePlan,Silverthorne2014ComprehensivePlanUpdate,Parker2035masterplan,Ault2035Plan,lakewoodPlan;alsoSummitandGarfieldcountyplans  Add action item to July 17 Planning Commission agenda to authorize formation of an initial Steering Team to lead development of the following draft documents, for review and approval by the Planning Commission and elected Boards no later than August 2018: o Proposal(s) for obtaining grant $ to support Comp. Plan work. o RFP for consultant to support this work, including clearly defined expectations of end products/deliverables, and timing. o Communication plan defining how staff, EVPC, and elected boards will work together with one another, with the public, and with the media. o Short list of principles (Do's and Don'ts) we will follow when we consider projects prior to adopting the new C Plan and code.  The previous item can serve as the charter for the Steering Team. Steering Team should be kept small- no more than 6-7 people. Suggested membership: o Planning Commission Chair and/or Vice Chair o Elected or Staff representative from Larimer County o Estes Park Community Development Director o Estes Park Mayor and/or Town Board Liaison o Recording Secretary for staff support  Select consultant in 2018. Major effort to work with stakeholders will be in 2019. But... we do not need to wait on consultant selection to start some tasks, including: o Training on SDIC methodology o Learning what has worked for DOLA, and from Larimer County on their recent work o Identifying stakeholder groups, including HOAs, neighborhood associations, advisory boards, geographic regions of the valley, young working families, retired people, business owners, guests, Hispanic community, etc. o County and Town work together on grant applications o Identify venues for work groups to meet, and for public meetings o Town and County will formally approve the Comp. Plan effort this month.  Town and County will share costs 50/50 for this work.  Overall goal is to have new Plan approved by 2020, or early 2021.  The new Plan is a huge undertaking. To be successful, requires extensive community input and dialogue.  Must identify principles for how we will work together and decide on major land use issues between now and when the new Plan is approved.  Staff will lead effort to develop a "descriptive" RFP for consultant services by Sept.  Staff will provide participants with exam's ples of good C. Plans, RFPs, etc.  Participants must agree on plan for how to stay in touch/communicate/coordinate all this work.  Must agree on best ways to keep media and the public informed and provided with accurate information.