HomeMy WebLinkAboutTB Study Session 2016-05-10
Town of Estes Park, Larimer County, Colorado May 10, 2016
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202/203 in said Town of Estes Park on the 10th day of May, 2016.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, and Town Clerk Williamson
Absent: None
Mayor Jirsa called the meeting to order at 5:00 p.m.
CIRSA LIABILITY TRAINING.
Tami Tanuoe/CIRSA General Counsel & Deputy Executive Director provided a
presentation on ethics, liability, and best practices for elected officials. The presentation
focused on governance versus administration, meeting practices – transparency,
orderly and effective public participation, and personal conduct towards one another,
staff and the community. She stressed the need to have good governance policies in
place to ensure proper allocation of responsibility in the organization. She reviewed the
Open Meetings law and Open Records law, the need for transparency, electronic
communication could be covered by both laws, and personal email can be discoverable
if used for public business.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Administrator Lancaster updated the Board on the status of the Broadband grant. Once
the grant contract has been signed by the State, the Town would release an RFP for
engineering design. The staff anticipates the design to take a number of months to
complete.
FUTURE STUDY SESSION AGENDA ITEMS.
The Broadband take rate study would be scheduled for an upcoming meeting to outline
the findings, discuss next steps, and legal issues. The Economic Development
Corporation Broadband committee would continue their efforts to educate the public on
the need for improved broadband service to grow the economy and improve the quality
of life of the citizens. A timeline for the project would be developed once the RFP and
contract are complete.
The Estes Park Housing Authority would hold a Housing Summit on May 28th to discuss
the 11 recommendations from the recent housing needs assessment study.
Administrator Lancaster would bring forward to the Board items that are the Town’s
responsibility. He recommended the Town submit a Request for Proposals from the
private sector for the development of the Town owned Fish Hatchery property for a
workforce housing development. The Board consensus was to move forward.
The NEPA study for the Loop project would be presented to the Town Board at the June
14th Town Board Study Session meeting. A public meeting would be held a couple of
days later. The public would be able to comment on the study for 30 days after the draft
study is released. The Board would take action on the item in July.
Town Board Study Session – May 10, 2016 – Page 2
Terry Gilbert/Larimer County Planning Director would present an update on the vacation
home task force at the May 24th Town Board Study Session.
The Board requested the Estes Valley Recreation and Park District provide an
executive summary on the status of the Community Center. The summary would
include a statement on the district’s interpretation of how the Town’s money would be
utilized.
The Board requested staff develop a procedure on how to call a question. Staff would
draft language to be added to Policy 103 for the Board’s review.
A study session would be scheduled to bring the new Board members up to date on the
ongoing vacation home regulations. Interim Director Cumbo would provide a review of
the main policy questions that need to be discussed.
There being no further business, Mayor Jirsa adjourned the meeting at 6:43 p.m.
Jackie Williamson, Town Clerk