HomeMy WebLinkAboutTB Study Session 2016-04-28
Town of Estes Park, Larimer County, Colorado April 28, 2016
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202/203 in said Town of Estes Park on the 28th day of April, 2016.
Board: Mayor Jirsa, Mayor Pro Tem Koenig, Trustees Holcomb,
Martchink, Nelson, Norris and Walker
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, and Town Clerk Williamson
Absent: None
Mayor Jirsa called the meeting to order at 4:00 p.m.
POLICY GOVERNANCE.
Administrator Lancaster provided the Board with a review on Policy Governance. The
Town approved Policy Governance in February 2013 to identify the governance
process, board and staff linkage, staff limitations and ends.
ORGANIZATION CHART
Administrator Lancaster reviewed the Town’s organizational chart. The Town
Administrator, Municipal Judge and Town Attorney are the only employees of the Board.
All other Town employees report to the Town Administrator through the individual
Department Directors. Cultural Services was split from Community Services in the fall
of 2015 and placed under the supervision of the Assistant Town Administrator as the
span of control was too large for one department.
ICMA CODE OF ETHICS
The Town Administrator and the Assistant Town Administrator are bound by the
International City/County Management Association code of ethics.
STATUTORY/LEGAL ISSUES
Town Attorney reviewed a number of issues including open meetings requirements,
open records, deliberative work product from staff, email and correspondence,
Amendment 41 limitations, quasi-judicial role and ex-parte communications, and conflict
of interest/recusal.
MEETING PROCEDURE
Administrator Lancaster reviewed Policy 105 Agendas which outlines how items are
placed on the Town Board and Committee agendas. The Board is discouraged from
adding items to the agenda through public comment that have not been noticed to the
general public.
Study Session items are set by the Town Board. A list of approved discussion items
would be reviewed at each meeting and new items would be presented to the Board for
approval. The Board sets the dates for each item to be addressed.
Standing Committee agendas are set by the staff with consultation with the Committee
Chair. The Committees do not take any formal action rather they refer items to the full
Board for consideration.
Town Board Study Session – April 28, 2016 – Page 2
There being no further business, Mayor Jirsa adjourned the meeting at 6:00 p.m.
Jackie Williamson, Town Clerk