HomeMy WebLinkAboutTB Study Session 2014-08-26
Town of Estes Park, Larimer County, Colorado August 28, 2014
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Rooms 202/203 in said Town of Estes Park on the 28th day of August,
2014.
Board: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson,
Holcomb, Nelson, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster and Town Clerk Williamson
Absent: Town Attorney White, Mayor Pro Tem Koenig
Mayor Pinkham called the meeting to order at 6:00 p.m.
TRUSTEE COMMENTS & QUESTIONS.
Trustee Norris requested an update report from the EPIC group at an upcoming Town
Board meeting. He also requested the discussion of a housing taskforce team be
scheduled at an upcoming study session. Trustee Phipps requested the housing
discussion be more general to determine the Town’s role.
FUTURE STUDY SESSION AGENDA ITEMS.
Administrator Lancaster reviewed the future study session list stating significant
changes were made since the packet was published, including Dangerous Buildings
and Board Communication on September 9th, review of 2014 Objectives and Hiring
Urban Planner on September 23rd, Seasonal Tour Business and Water Ownership on
October 10th, and discussion of the Town’s role in housing on October 28th. The Board
stated an additional study session to discuss the parking garage bids may be needed.
EVENTS COORDINATOR & ASSISTANT TOWN ADMINISTRATOR POSITIONS.
USE OF PROJECT CONTINGENCIES. Administrator Lancaster presented job
descriptions for the Events Coordinator and Assistant Town Administrator positions.
The Events Coordinator description currently exists and has been revised to include a
level I and II. The position would report to Director Winslow and work side-by-side with
the current Events Coordinator. Director Winslow stated both staff members would
work on existing and new events. The intent would be to hire the position as an Event
Coordinator I in 2014 in order to coordinate upcoming and new events during the fourth
quarter of 2014 and first quarter of 2015.
Trustees Nelson and Holcomb stated they had envisioned the new position at a higher
level to seek new events and coordinate events. Director Winslow stated the Special
Events Advisory Team has identified new event opportunities, and what is needed
currently is additional staff to coordinate the events. Current staff does not have the
capacity to coordinate additional events.
Trustee Nelson stated concern with the level of individual the Town would attract with
the current job description; the Town should aim higher and attract an individual with
more experience; the position should help coordinate events that would not otherwise
be completed by the private businesses; and would recommend a position that would
provide additional outreach versus management of events to place Estes Park on the
map and create national exposure; and he would recommend a temporary position to
determine the direction of the community.
Town Board Study Session – August 26, 2014 – Page 2
Trustee Norris stated concern with rushing the process and not finding the right
individual for the position. He supports the proposed job description, preservation of the
Special Event Review Team, and two Event Coordinators to coordinate the work load.
The majority of the Board recommended the position be brought forward in September
for the Board’s consideration. Trustee Phipps stated concern with adding any positions
in 2014 as the Town continues to recover from the flood; the positions should be
discussed during the October budget study sessions; and stated concern with entering
2015 with no reserves. Trustee Ericson stated the position would be a revenue
generator for the Town.
There being no further business, Mayor Pinkham adjourned the meeting at 6:45 p.m.
Jackie Williamson, Town Clerk